Board Of Supervisors — Tuesday, April 26, 2022
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Pet of the Week
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To submit a written comment on any agenda item please visit: https://countyoflake.legistar.com/Calendar.aspx and click on the eComment feature linked to the meeting date. If a comment is submitted after the meeting begins, it may not be read during the meeting but will become a part of the record.
Thank you for your interest in this meeting.
Pet of the Week
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Approval of the Consent Agenda
5.1Adopt Proclamation Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
Proclamation
passed on consent
Staff memo
Executive Summary
BOARD OF SUPERVISORS, COUNTY OF LAKE
STATE OF CALIFORNIA
Proclamation
Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
WHEREAS, following thirty-four years of distinguished and uncommonly dedicated public service, Carol J. Huchingson is retiring at the end of April, 2022; and
WHEREAS, over twenty-two years, beginning in 1994, Huchingson transformed the County's Department of Social Services into an agile organization, responding to the needs of community members as individuals, and efficiently delivering essential services in times of disaster; and
WHEREAS, in September of 2015, Huchingson stepped up to serve as Valley Fire Recovery Coordinator, partnering with the Board of Supervisors, Department Heads and other statewide and community leaders to lead an organized response under unprecedented conditions; and
WHEREAS, on February 2, 2016, Huchingson became the first woman in Lake County's then-155-year history to be appointed to the position of County Administrative Officer; and
WHEREAS, in January of 2018, Huchingson was the architect of a series of Community Visioning Forums, culminating with Board adoption of the community's priorities as the "Vision 2028" Strategic Plan; and
WHEREAS, with Lake County facing an unparalleled 13 natural and investor-owned utility-informed disasters, Huchingson rose to the occasion again and again, serving with distinction in critical leadership roles, most recently as Incident Commander for Lake County's COVID-19 Pandemic Response; and
WHEREAS, determined the COVID-19 pandemic should be an opportunity to expand participation in local government, Huchingson led a team that developed an award-winning and innovative hybrid approach to public meetings - in August of 2020, six Board of Supervisors and Virtual Community Meetings averaged 12,000 participants and viewers, equivalent to 18% of Lake County's population; and
WHEREAS, as County Administrative Officer, Huchingson has tirelessly sought to strengthen Lake County's governmental workforce, dramatically increasing available training opportunities, supporting our Board's implementation of the first comprehensive Classification and Total Compensation Study in nearly two decades, partnering with our Board to address long-standing hindrances to recruitment and retention and building strong and collaborative relationships with labor groups; and
WHEREAS, Huchingson has been an enduring advocate for unity, and equitable treatment of all people - in recent years, collaborating with Board members to realize Indigenous Peoples' Day in Lake County in October 2019, Lake County's first-ever LGBTQ+ Pride Month in June 2021, and serving as a trusted and key leader in the County's response to racial injustice; and
WHEREAS, in her final year as County Administrative Officer, Huchingson continued to innovate, partnering with Supervisors, County departments and the Road Map Task Force to launch the first ever targeted Community Revitalization Project in the Lake County community of Clearlake Oaks, and also collaborating with the Chairman and Co-Chair of the Board to lead development of the first comprehensive State of the County Report, which she presented March 11, alongside County Department Heads; and
WHEREAS, in nearly three decades serving with the County of Lake, Huchingson has guided the careers of numerous people that have since assumed Department Head and crucial leadership roles, and Lake County communities are more resilient as a direct result of her courageous, focused and unrelenting efforts.
NOW, THEREFORE, BE IT PROCLAIMED, Carol J. Huchingson is hereby commended for her dedicated service to all Lake County-connected individuals, and we extend to our deeply valued collaborator and friend best wishes for good health, happiness and great success in the years ahead.
ISSUED this 26th day of April, 2022.
________________________________________ _______________________________________
Chair & District 3 Supervisor District 1 Supervisor
________________________________________ _______________________________________
District 2 Supervisor District 4 Supervisor
_________________________________________
District 5 Supervisor
Not applicable
Recommended Action
Adopt Proclamation Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Lake County Board of Supervisors
Subject: Adopt Proclamation Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
Executive Summary:
BOARD OF SUPERVISORS, COUNTY OF LAKE
STATE OF CALIFORNIA
Proclamation
Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
WHEREAS, following thirty-four years of distinguished and uncommonly dedicated public service, Carol J. Huchingson is retiring at the end of April, 2022; and
WHEREAS, over twenty-two years, beginning in 1994, Huchingson transformed the County's Department of Social Services into an agile organization, responding to the needs of community members as individuals, and efficiently delivering essential services in times of disaster; and
WHEREAS, in September of 2015, Huchingson stepped up to serve as Valley Fire Recovery Coordinator, partnering with the Board of Supervisors, Department Heads and other statewide and community leaders to lead an organized response under unprecedented conditions; and
WHEREAS, on February 2, 2016, Huchingson became the first woman in Lake County's then-155-year history to be appointed to the position of County Administrative Officer; and
WHEREAS, in January of 2018, Huchingson was the architect of a series of Community Visioning Forums, culminating with Board adoption of the community's priorities as the "Vision 2028" Strategic Plan; and
WHEREAS, with Lake County facing an unparalleled 13 natural and investor-owned utility-informed disasters, Huchingson rose to the occasion again and again, serving with distinction in critical leadership roles, most recently as Incident Commander for Lake County's COVID-19 Pandemic Response; and
WHEREAS, determined the COVID-19 pandemic should be an opportunity to expand participation in local government, Huchingson led a team that developed an award-winning and innovative hybrid approach to public meetings - in August of 2020, six Board of Supervisors and Virtual Community Meetings averaged 12,000 participants and viewers, equivalent to 18% of Lake County's population; and
WHEREAS, as County Administrative Officer, Huchingson has tirelessly sought to strengthen Lake County's governmental workforce, dramatically increasing available training opportunities, supporting our Board's implementation of the first comprehensive Classification and Total Compensation Study in nearly two decades, partnering with our Board to address long-standing hindrances to recruitment and retention and building strong and collaborative relationships with labor groups; and
WHEREAS, Huchingson has been an enduring advocate for unity, and equitable treatment of all people - in recent years, collaborating with Board members to realize Indigenous Peoples' Day in Lake County in October 2019, Lake County's first-ever LGBTQ+ Pride Month in June 2021, and serving as a trusted and key leader in the County's response to racial injustice; and
WHEREAS, in her final year as County Administrative Officer, Huchingson continued to innovate, partnering with Supervisors, County departments and the Road Map Task Force to launch the first ever targeted Community Revitalization Project in the Lake County community of Clearlake Oaks, and also collaborating with the Chairman and Co-Chair of the Board to lead development of the first comprehensive State of the County Report, which she presented March 11, alongside County Department Heads; and
WHEREAS, in nearly three decades serving with the County of Lake, Huchingson has guided the careers of numerous people that have since assumed Department Head and crucial leadership roles, and Lake County communities are more resilient as a direct result of her courageous, focused and unrelenting efforts.
NOW, THEREFORE, BE IT PROCLAIMED, Carol J. Huchingson is hereby commended for her dedicated service to all Lake County-connected individuals, and we extend to our deeply valued collaborator and friend best wishes for good health, happiness and great success in the years ahead.
ISSUED this 26th day of April, 2022.
________________________________________ _______________________________________
Chair & District 3 Supervisor District 1 Supervisor
________________________________________ _______________________________________
District 2 Supervisor District 4 Supervisor
_________________________________________
District 5 Supervisor
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt Proclamation Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
5.2a) Rescind the Wireless-Communications Devices Policies; and b) Approve the Smartphone Stipend Policy
Action Item
pulled on consent
Staff memo
Executive Summary
(a) I am asking your Board to rescind the current Wireless-Communications Devices Policies, which was last updated on December 4, 2007. Personal Smartphones are now the device utilized for communication, enabling the user access to email, text messaging and to join remote meetings online. A policy has been created to address Smartphone use and its stipend guidelines.
(b) The purpose of the Smartphone Stipend Policy is to provide a smartphone monetary stipend to specific County employees who have demonstrated the need to utilize such a device on a regular basis as part of their job duties. The specific group of County employees eligible for the stipend shall be limited to members of the Board of Supervisors, Elected Officials, Department Heads, and County Management employees who have demonstrated such a need and have been approved for the stipend by their Department Head.
The County stipend form has been updated so the Department Head can approve their own management staff and the County Administrative Officer only approves special requests for non-management employees.
Recommended Action
(a) Rescind the Wireless-Communications Devices Policies; and
(b) Approve the Smartphone Stipend Policy
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: (a) Rescind the Wireless-Communications Devices Policies; and (b) Approve the Smartphone Stipend Policy
Executive Summary:
(a) I am asking your Board to rescind the current Wireless-Communications Devices Policies, which was last updated on December 4, 2007. Personal Smartphones are now the device utilized for communication, enabling the user access to email, text messaging and to join remote meetings online. A policy has been created to address Smartphone use and its stipend guidelines.
(b) The purpose of the Smartphone Stipend Policy is to provide a smartphone monetary stipend to specific County employees who have demonstrated the need to utilize such a device on a regular basis as part of their job duties. The specific group of County employees eligible for the stipend shall be limited to members of the Board of Supervisors, Elected Officials, Department Heads, and County Management employees who have demonstrated such a need and have been approved for the stipend by their Department Head.
The County stipend form has been updated so the Department Head can approve their own management staff and the County Administrative Officer only approves special requests for non-management employees.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Rescind the Wireless-Communications Devices Policies; and
(b) Approve the Smartphone Stipend Policy
This item was pulled and continued to a future agenda.
Clerk’s notes: Supervisor Sabatier pulled the item from the Consent Agenda. County Administrative Officer Carol Huchingson spoke.
Chair Crandell asked if anyone present wished. No one wished to speak and the public input portion of this item was closed.
5.3Approve Public Defender Contract Amendment Number 7 Between the County of Lake and Lake Indigent Defense, LLP for the Purpose of Removing Mitchell Hauptman as Partner and Authorize Chair to Sign
Action Item
passed on consent
Staff memo
Executive Summary
The County contracts with Lake Indigent Defense, LLP (LID) to provide free legal counsel to indigent defendants as required by the 1963 U.S. Supreme Court case Gideon v. Wainwright. The existing Indigent Defense Services contract expires on December 31, 2022.
As requested by LID, effective June 1, 2022 Amendment Number 7 removes Mitchell Hauptman as partner and leaves Anakalia K. Sullivan and Thomas Feimer as the LID partners who will be jointly and severally held to the obligations, terms and conditions of this Agreement.
Staff recommends approving Public Defender Contract Amendment Number 7 to continue providing indigent defense services.
Recommended Action
Approve Public Defender Contract Amendment Number 7 between the County of Lake and Lake Indigent Defense, LLP for indigent defense services for the purpose of removing Mitchell Hauptman as partner and authorize Chair to sign
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Public Defender Contract Amendment Number 7 Between the County of Lake and Lake Indigent Defense, LLP for the Purpose of Removing Mitchell Hauptman as Partner and Authorize Chair to Sign
Executive Summary:
The County contracts with Lake Indigent Defense, LLP (LID) to provide free legal counsel to indigent defendants as required by the 1963 U.S. Supreme Court case Gideon v. Wainwright. The existing Indigent Defense Services contract expires on December 31, 2022.
As requested by LID, effective June 1, 2022 Amendment Number 7 removes Mitchell Hauptman as partner and leaves Anakalia K. Sullivan and Thomas Feimer as the LID partners who will be jointly and severally held to the obligations, terms and conditions of this Agreement.
Staff recommends approving Public Defender Contract Amendment Number 7 to continue providing indigent defense services.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Public Defender Contract Amendment Number 7 between the County of Lake and Lake Indigent Defense, LLP for indigent defense services for the purpose of removing Mitchell Hauptman as partner and authorize Chair to sign
5.4Approve Board of Supervisors Meeting Minutes April 5, 2022
Minutes
passed on consent
5.5Adopt Proclamation Designating the week of April 24-30, 2022 as National Crime Victims' Rights Week
Proclamation
passed on consent
Staff memo
Executive Summary
BOARD OF SUPERVISORS, COUNTY OF LAKE,
STATE OF CALIFORNIA
Proclamation
DESIGNATING THE WEEK OF APRIL 24-30, 2022
AS NATIONAL CRIME VICTIMS' RIGHTS WEEK
WHEREAS, Americans are the victims of more than 20 million crimes each year and crime can touch the lives of anyone regardless of age, national origin, race, creed, religion, gender, sexual orientation, immigration or economic status; and
WHEREAS, too many communities feel disconnected from the justice and social response systems and have lost trust in the ability of those systems to recognize and respond to their needs; and
WHEREAS, victims of repeat victimization who fail to receive supportive services are at greater risk for long-term consequences and the victim services community has worked for decades to create an environment for victims that is safe, supportive, and effective; and
WHEREAS, the Victim-Witness Division of the District Attorney's office in Lake County serves crime victims daily, providing assistance and support for a variety of their needs; and
WHEREAS, the Victim-Witness Division, along with state and federal agencies, is working to improve services to crime victims and to enact laws that insure fair treatment for all victims of crime in Lake County and throughout California.
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does hereby designate the week of April 24-30, 2022, as National Crime Victims' Rights Week and expresses their appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace.
PASSED AND ADOPTED this 26th day of April, 2022.
ATTEST: CAROL J. HUCHINGSON COUNTY OF LAKE
Clerk of the Board of Supervisors
By: ______________________ ______________________
Deputy Chair, Board of Supervisors
Recommended Action
Adopt Proclamation
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Adopt Proclamation Designation the Week of April 24-30, 2022 as National Crime Victims' Rights Week
Executive Summary:
BOARD OF SUPERVISORS, COUNTY OF LAKE,
STATE OF CALIFORNIA
Proclamation
DESIGNATING THE WEEK OF APRIL 24-30, 2022
AS NATIONAL CRIME VICTIMS' RIGHTS WEEK
WHEREAS, Americans are the victims of more than 20 million crimes each year and crime can touch the lives of anyone regardless of age, national origin, race, creed, religion, gender, sexual orientation, immigration or economic status; and
WHEREAS, too many communities feel disconnected from the justice and social response systems and have lost trust in the ability of those systems to recognize and respond to their needs; and
WHEREAS, victims of repeat victimization who fail to receive supportive services are at greater risk for long-term consequences and the victim services community has worked for decades to create an environment for victims that is safe, supportive, and effective; and
WHEREAS, the Victim-Witness Division of the District Attorney's office in Lake County serves crime victims daily, providing assistance and support for a variety of their needs; and
WHEREAS, the Victim-Witness Division, along with state and federal agencies, is working to improve services to crime victims and to enact laws that insure fair treatment for all victims of crime in Lake County and throughout California.
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does hereby designate the week of April 24-30, 2022, as National Crime Victims' Rights Week and expresses their appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace.
PASSED AND ADOPTED this 26th day of April, 2022.
ATTEST: CAROL J. HUCHINGSON COUNTY OF LAKE
Clerk of the Board of Supervisors
By: ______________________ ______________________
Deputy Chair, Board of Supervisors
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt Proclamation
5.6Adopt Resolution Authorizing the Lake County Health Services Department to Accept Funding from the California Department of Public Health's (CDPH), Oral Health Program (OHP) for Fiscal Years 2022 Through 2027
Report
passed on consent
5.7Approve the Purchase of Professional Services from CivicPlus in the amount of $62,853.29 for Website Redesign, Migration, and Hosting, and authorize the Board Chair to sign Statement of Work
Action Item
passed on consent
Staff memo
Executive Summary
.
The County website is in need of a redesign in order to facilitate better communication and service to the public. Additionally, the content management system in use by the County is not well supported and is difficult for end users to operate. The Information Technology Department issued an RFP in late 2021 for a complete replacement, redesign, and content migration for the County of Lake's public-facing websites.
A proposal selection committee was convened and after a thorough review of proposals, along with feedback from departmental stakeholders, CivicPlus' proposal was selected unanimously.
The IT department is eager to move forward with the website redesign and hosting project, as are our departments. We request that your Board approve the contract for services, and authorize the Board Chair to sign the statement of work.
Recommended Action
Approve the Purchase of Professional Services from CivicPlus in the amount of $62,853.29 for Website Redesign, Migration, and Hosting, and authorize the Board Chair to sign Statement of Work.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Shane French, Information Technology Director
Subject: Approve the Purchase of Professional Services from CivicPlus in the amount of $62,853.29 for Website Redesign, Migration, and Hosting, and authorize the Board Chair to sign Statement of Work
Executive Summary:
.
The County website is in need of a redesign in order to facilitate better communication and service to the public. Additionally, the content management system in use by the County is not well supported and is difficult for end users to operate. The Information Technology Department issued an RFP in late 2021 for a complete replacement, redesign, and content migration for the County of Lake's public-facing websites.
A proposal selection committee was convened and after a thorough review of proposals, along with feedback from departmental stakeholders, CivicPlus' proposal was selected unanimously.
The IT department is eager to move forward with the website redesign and hosting project, as are our departments. We request that your Board approve the contract for services, and authorize the Board Chair to sign the statement of work.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the Purchase of Professional Services from CivicPlus in the amount of $62,853.29 for Website Redesign, Migration, and Hosting, and authorize the Board Chair to sign Statement of Work.
5.8a) Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X22-5914(124); and b) Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to execute the Agreements for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation – Non MPO County, Agreement No. X22-5914(124) , and authorize the Chair to Sign the Resolution and Agreement
Agreement
passed on consent
Staff memo
Executive Summary
On April 13, 2022, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2021/2022. The exchange amount is based on the County's estimated FFY 2022 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2021/2022 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds
Should the Board approve this agreement, California Department of Transportation (Caltrans) now requires a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement. That Resolution is also included.
Recommended Action
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: a) Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X22-5914(124); and b) Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to execute the Agreements for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X22-5914(124) , and authorize the Chair to Sign the Resolution and Agreement
Executive Summary:
On April 13, 2022, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2021/2022. The exchange amount is based on the County's estimated FFY 2022 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2021/2022 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds
Should the Board approve this agreement, California Department of Transportation (Caltrans) now requires a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement. That Resolution is also included.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.
5.9Approve the submission of an electronic grant application to the State of California Department of Boating and Waterways in the Amount of $125,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Sheriff's Department requests your Board's approval to submit an electronic grant application to the California Department of Boating and Waterways, in the amount of $125,000, for the purchase of a replacement patrol boat and trailer. If approved, the contract will be brought back to your Board for signature.
If approved, the purchase will be reimbursed by the Department of Boating and Waterways up to the amount of the grant approval..
Not applicable
Recommended Action
Approve the submission of an electronic grant application to the State of California Department of Boating and Waterways in the Amount of $125,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve the submission of an electronic grant application to the State of California Department of Boating and Waterways in the Amount of $125,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
Executive Summary: The Sheriff's Department requests your Board's approval to submit an electronic grant application to the California Department of Boating and Waterways, in the amount of $125,000, for the purchase of a replacement patrol boat and trailer. If approved, the contract will be brought back to your Board for signature.
If approved, the purchase will be reimbursed by the Department of Boating and Waterways up to the amount of the grant approval..
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve the submission of an electronic grant application to the State of California Department of Boating and Waterways in the Amount of $125,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
On motion of Supervisor Sabatier, and by vote of the Board, approved Consent Agenda Items 5.1 through 5.9 with the exception of item 5.2 which was pulled for further discussion. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
6. Timed Items
6.19:05 A.M. - Lake County Animal Care and Control Pet of the Week
6.29:06 A.M. - Public Input
Clerk’s notes: Environment Health Director Craig Wetherbee and Public Member Jean Yanich spoke.
6.39:07 A.M. - Presentation of Proclamation Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
Proclamation
Staff memo
Executive Summary
BOARD OF SUPERVISORS, COUNTY OF LAKE
STATE OF CALIFORNIA
Proclamation
Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
WHEREAS, following thirty-four years of distinguished and uncommonly dedicated public service, Carol J. Huchingson is retiring at the end of April, 2022; and
WHEREAS, over twenty-two years, beginning in 1994, Huchingson transformed the County's Department of Social Services into an agile organization, responding to the needs of community members as individuals, and efficiently delivering essential services in times of disaster; and
WHEREAS, in September of 2015, Huchingson stepped up to serve as Valley Fire Recovery Coordinator, partnering with the Board of Supervisors, Department Heads and other statewide and community leaders to lead an organized response under unprecedented conditions; and
WHEREAS, on February 2, 2016, Huchingson became the first woman in Lake County's then-155-year history to be appointed to the position of County Administrative Officer; and
WHEREAS, in January of 2018, Huchingson was the architect of a series of Community Visioning Forums, culminating with Board adoption of the community's priorities as the "Vision 2028" Strategic Plan; and
WHEREAS, with Lake County facing an unparalleled 13 natural and investor-owned utility-informed disasters, Huchingson rose to the occasion again and again, serving with distinction in critical leadership roles, most recently as Incident Commander for Lake County's COVID-19 Pandemic Response; and
WHEREAS, determined the COVID-19 pandemic should be an opportunity to expand participation in local government, Huchingson led a team that developed an award-winning and innovative hybrid approach to public meetings - in August of 2020, six Board of Supervisors and Virtual Community Meetings averaged 12,000 participants and viewers, equivalent to 18% of Lake County's population; and
WHEREAS, as County Administrative Officer, Huchingson has tirelessly sought to strengthen Lake County's governmental workforce, dramatically increasing available training opportunities, supporting our Board's implementation of the first comprehensive Classification and Total Compensation Study in nearly two decades, partnering with our Board to address long-standing hindrances to recruitment and retention and building strong and collaborative relationships with labor groups; and
WHEREAS, Huchingson has been an enduring advocate for unity, and equitable treatment of all people - in recent years, collaborating with Board members to realize Indigenous Peoples' Day in Lake County in October 2019, Lake County's first-ever LGBTQ+ Pride Month in June 2021, and serving as a trusted and key leader in the County's response to racial injustice; and
WHEREAS, in her final year as County Administrative Officer, Huchingson continued to innovate, partnering with Supervisors, County departments and the Road Map Task Force to launch the first ever targeted Community Revitalization Project in the Lake County community of Clearlake Oaks, and also collaborating with the Chairman and Co-Chair of the Board to lead development of the first comprehensive State of the County Report, which she presented March 11, alongside County Department Heads; and
WHEREAS, in nearly three decades serving with the County of Lake, Huchingson has guided the careers of numerous people that have since assumed Department Head and crucial leadership roles, and Lake County communities are more resilient as a direct result of her courageous, focused and unrelenting efforts.
NOW, THEREFORE, BE IT PROCLAIMED, Carol J. Huchingson is hereby commended for her dedicated service to all Lake County-connected individuals, and we extend to our deeply valued collaborator and friend best wishes for good health, happiness and great success in the years ahead.
ISSUED this 26th day of April, 2022.
________________________________________ _______________________________________
Chair & District 3 Supervisor District 1 Supervisor
________________________________________ _______________________________________
District 2 Supervisor District 4 Supervisor
_________________________________________
District 5 Supervisor
Not applicable
Recommended Action
Presentation Only.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Lake County Board of Supervisors
Subject: Presentation of Proclamation Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
Executive Summary:
BOARD OF SUPERVISORS, COUNTY OF LAKE
STATE OF CALIFORNIA
Proclamation
Commending County Administrative Officer Carol J. Huchingson for Her 29 Years of Service to the County of Lake
WHEREAS, following thirty-four years of distinguished and uncommonly dedicated public service, Carol J. Huchingson is retiring at the end of April, 2022; and
WHEREAS, over twenty-two years, beginning in 1994, Huchingson transformed the County's Department of Social Services into an agile organization, responding to the needs of community members as individuals, and efficiently delivering essential services in times of disaster; and
WHEREAS, in September of 2015, Huchingson stepped up to serve as Valley Fire Recovery Coordinator, partnering with the Board of Supervisors, Department Heads and other statewide and community leaders to lead an organized response under unprecedented conditions; and
WHEREAS, on February 2, 2016, Huchingson became the first woman in Lake County's then-155-year history to be appointed to the position of County Administrative Officer; and
WHEREAS, in January of 2018, Huchingson was the architect of a series of Community Visioning Forums, culminating with Board adoption of the community's priorities as the "Vision 2028" Strategic Plan; and
WHEREAS, with Lake County facing an unparalleled 13 natural and investor-owned utility-informed disasters, Huchingson rose to the occasion again and again, serving with distinction in critical leadership roles, most recently as Incident Commander for Lake County's COVID-19 Pandemic Response; and
WHEREAS, determined the COVID-19 pandemic should be an opportunity to expand participation in local government, Huchingson led a team that developed an award-winning and innovative hybrid approach to public meetings - in August of 2020, six Board of Supervisors and Virtual Community Meetings averaged 12,000 participants and viewers, equivalent to 18% of Lake County's population; and
WHEREAS, as County Administrative Officer, Huchingson has tirelessly sought to strengthen Lake County's governmental workforce, dramatically increasing available training opportunities, supporting our Board's implementation of the first comprehensive Classification and Total Compensation Study in nearly two decades, partnering with our Board to address long-standing hindrances to recruitment and retention and building strong and collaborative relationships with labor groups; and
WHEREAS, Huchingson has been an enduring advocate for unity, and equitable treatment of all people - in recent years, collaborating with Board members to realize Indigenous Peoples' Day in Lake County in October 2019, Lake County's first-ever LGBTQ+ Pride Month in June 2021, and serving as a trusted and key leader in the County's response to racial injustice; and
WHEREAS, in her final year as County Administrative Officer, Huchingson continued to innovate, partnering with Supervisors, County departments and the Road Map Task Force to launch the first ever targeted Community Revitalization Project in the Lake County community of Clearlake Oaks, and also collaborating with the Chairman and Co-Chair of the Board to lead development of the first comprehensive State of the County Report, which she presented March 11, alongside County Department Heads; and
WHEREAS, in nearly three decades serving with the County of Lake, Huchingson has guided the careers of numerous people that have since assumed Department Head and crucial leadership roles, and Lake County communities are more resilient as a direct result of her courageous, focused and unrelenting efforts.
NOW, THEREFORE, BE IT PROCLAIMED, Carol J. Huchingson is hereby commended for her dedicated service to all Lake County-connected individuals, and we extend to our deeply valued collaborator and friend best wishes for good health, happiness and great success in the years ahead.
ISSUED this 26th day of April, 2022.
________________________________________ _______________________________________
Chair & District 3 Supervisor District 1 Supervisor
________________________________________ _______________________________________
District 2 Supervisor District 4 Supervisor
_________________________________________
District 5 Supervisor
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Presentation Only.
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Chair Crandell read the Proclamation into the record and presented it to County Administrative Officer Carol Huchingson. Assembly Member Cecilia Aguiar-Curry, Senator Mike McGuire, Behavioral Health Director Todd Metcalf, Social Services Director Crystal Markytan, County Counsel Anita Grant, Deputy County Administrative Officer Matthew Rothstein, Human Resources Director Pam Samac, and Deputy Health Services Director Jennifer Baker spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.49:08 A.M. - Presentation of Proclamation Designating the week of April 24-30, 2022 as National Crime Victims' Rights Week
Proclamation
Staff memo
Executive Summary
BOARD OF SUPERVISORS, COUNTY OF LAKE,
STATE OF CALIFORNIA
Proclamation
DESIGNATING THE WEEK OF APRIL 24-30, 2022
AS NATIONAL CRIME VICTIMS' RIGHTS WEEK
WHEREAS, Americans are the victims of more than 20 million crimes each year and crime can touch the lives of anyone regardless of age, national origin, race, creed, religion, gender, sexual orientation, immigration or economic status; and
WHEREAS, too many communities feel disconnected from the justice and social response systems and have lost trust in the ability of those systems to recognize and respond to their needs; and
WHEREAS, victims of repeat victimization who fail to receive supportive services are at greater risk for long-term consequences and the victim services community has worked for decades to create an environment for victims that is safe, supportive, and effective; and
WHEREAS, the Victim-Witness Division of the District Attorney's office in Lake County serves crime victims daily, providing assistance and support for a variety of their needs; and
WHEREAS, the Victim-Witness Division, along with state and federal agencies, is working to improve services to crime victims and to enact laws that insure fair treatment for all victims of crime in Lake County and throughout California.
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does hereby designate the week of April 24-30, 2022, as National Crime Victims' Rights Week and expresses their appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace.
PASSED AND ADOPTED this 26th day of April, 2022.
ATTEST: CAROL J. HUCHINGSON COUNTY OF LAKE
Clerk of the Board of Supervisors
By: ______________________ ______________________
Deputy Chair, Board of Supervisors
Recommended Action
Adopt Proclamation
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Johanna DeLong. Assistant Clerk of the Board
Subject: Presentation of Proclamation Designating the week of April 24-30, 2022 as National Crime Victims' Rights Week
Executive Summary:
BOARD OF SUPERVISORS, COUNTY OF LAKE,
STATE OF CALIFORNIA
Proclamation
DESIGNATING THE WEEK OF APRIL 24-30, 2022
AS NATIONAL CRIME VICTIMS' RIGHTS WEEK
WHEREAS, Americans are the victims of more than 20 million crimes each year and crime can touch the lives of anyone regardless of age, national origin, race, creed, religion, gender, sexual orientation, immigration or economic status; and
WHEREAS, too many communities feel disconnected from the justice and social response systems and have lost trust in the ability of those systems to recognize and respond to their needs; and
WHEREAS, victims of repeat victimization who fail to receive supportive services are at greater risk for long-term consequences and the victim services community has worked for decades to create an environment for victims that is safe, supportive, and effective; and
WHEREAS, the Victim-Witness Division of the District Attorney's office in Lake County serves crime victims daily, providing assistance and support for a variety of their needs; and
WHEREAS, the Victim-Witness Division, along with state and federal agencies, is working to improve services to crime victims and to enact laws that insure fair treatment for all victims of crime in Lake County and throughout California.
NOW, THEREFORE, BE IT PROCLAIMED that the Lake County Board of Supervisors does hereby designate the week of April 24-30, 2022, as National Crime Victims' Rights Week and expresses their appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace.
PASSED AND ADOPTED this 26th day of April, 2022.
ATTEST: CAROL J. HUCHINGSON COUNTY OF LAKE
Clerk of the Board of Supervisors
By: ______________________ ______________________
Deputy Chair, Board of Supervisors
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt Proclamation
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Pyska read the proclamation into the record and presented it to the Victim Witness Division. Victim Witness Program Administrator Crystal Martin spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.59:30 A.M. - Public Hearing on Account and Proposed Assessment for 6329 10th Ave, Lucerne, CA
Public Hearing
Motion carried
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
PROPERTY DESCRIPTION:
Property Owner: Cooper, Buck D & Cooper, Quinna
Property Address: 6329 10th Avenue, Lucerne, CA 95458
APN: 034-152-45
Zoning: R1
Property Description: Single dwelling residence
Supervisorial District: Eddie "EJ" Crandell
Exhibit A - Property Map
ABATEMENT SUMMARY:
Pursuant to Lake County Code Chapter 13, Article VI, Section 13-42.1 - Upon completion of the abatement, the Board shall hear and consider the account and proposed assessment, together with objections and protests thereto. At the conclusion of the hearing, the Board may make such modifications and revisions of the proposed account and assessment as it deems just, and may order the account and proposed assessment confirmed or denied, in whole or in part or as modified and revised. (LCC Chapter 13, Article VI, Section 13-42.1)
In October 2021, based on complaints received by the Community Development Department and after initial investigation, it was determined that a 48 Hour summary abatement was necessary. The request was made and approval from County Counsel and the BOS was granted. A Notice of 48 Hour Summary Abatement was conducted against the property for violation of the following Lake County Codes (LCC):
* Chapter 5, Article 1, Section 5-4A, 2019 California Building Code, Chapter 1, section 116
* Chapter 5, Article I, Section 5-4L, 2018 International Property Maintenance Code, Section 108.1, Section 108.1.1, Section 108.1.3, Section 108.1.4
* Chapter 13, Article I, Section 13-3.1, subsection (e) (1)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (2)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (3)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (4)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (5)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (7)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (8)
Exhibit B - Site Photos
The occupant and the property owner were notified of the violations in the 48 Hour Notice of Summary Abatement dated October 20, 2021. All notices have been posted on the on/at the subject property, sent by certified mail or first class mail to the owner(s) address of record.
The property owner and/or occupant have refused compliance by not brining the property into compliance with the Lake County Code and bring the property into a sanitary and safe condition by removing and properly disposing of any and all garbage, rubbish, or waste matter upon the premises as previously instructed to do so within the 48 hour period allowed.
Exhibit C - Contractor Quotes
Contractor Quotes:
Code Enforcement requested and received a quote from Leonard's Hauling whom is a contractor registered with the County. The following quote(s) were received:
* Leonard's Hauling and Tractor Service - $5,500.00
Exhibit D - Abatement Photos
Between October 20, 2021 and October 23, 2021, compliance with the LCC was attained, the property was returned to its original state by removing 4,360 pounds of garbage from the property.
Administrative Costs: Exhibit E - Task Sheet
Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $6,948.06, and direct staff to Record a Notice of Lien against the property. After recordation, it shall be delivered to the County Auditor who shall enter the amount of the lien on the assessment roll as special assessments. The cost of abatement services are $5,500.00. The administrative costs on this case amounted to $1,448.06.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Tina Ransburg, Code Enforcement Officer
Subject: Hearing on Account and Proposed Assessment for 6329 10th Ave, Lucerne, CA
Executive Summary:
PROPERTY DESCRIPTION:
Property Owner: Cooper, Buck D & Cooper, Quinna
Property Address: 6329 10th Avenue, Lucerne, CA 95458
APN: 034-152-45
Zoning: R1
Property Description: Single dwelling residence
Supervisorial District: Eddie "EJ" Crandell
Exhibit A - Property Map
ABATEMENT SUMMARY:
Pursuant to Lake County Code Chapter 13, Article VI, Section 13-42.1 - Upon completion of the abatement, the Board shall hear and consider the account and proposed assessment, together with objections and protests thereto. At the conclusion of the hearing, the Board may make such modifications and revisions of the proposed account and assessment as it deems just, and may order the account and proposed assessment confirmed or denied, in whole or in part or as modified and revised. (LCC Chapter 13, Article VI, Section 13-42.1)
In October 2021, based on complaints received by the Community Development Department and after initial investigation, it was determined that a 48 Hour summary abatement was necessary. The request was made and approval from County Counsel and the BOS was granted. A Notice of 48 Hour Summary Abatement was conducted against the property for violation of the following Lake County Codes (LCC):
* Chapter 5, Article 1, Section 5-4A, 2019 California Building Code, Chapter 1, section 116
* Chapter 5, Article I, Section 5-4L, 2018 International Property Maintenance Code, Section 108.1, Section 108.1.1, Section 108.1.3, Section 108.1.4
* Chapter 13, Article I, Section 13-3.1, subsection (e) (1)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (2)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (3)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (4)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (5)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (7)
* Chapter 13, Article I, Section 13-3.1, subsection (e) (8)
Exhibit B - Site Photos
The occupant and the property owner were notified of the violations in the 48 Hour Notice of Summary Abatement dated October 20, 2021. All notices have been posted on the on/at the subject property, sent by certified mail or first class mail to the owner(s) address of record.
The property owner and/or occupant have refused compliance by not brining the property into compliance with the Lake County Code and bring the property into a sanitary and safe condition by removing and properly disposing of any and all garbage, rubbish, or waste matter upon the premises as previously instructed to do so within the 48 hour period allowed.
Exhibit C - Contractor Quotes
Contractor Quotes:
Code Enforcement requested and received a quote from Leonard's Hauling whom is a contractor registered with the County. The following quote(s) were received:
* Leonard's Hauling and Tractor Service - $5,500.00
Exhibit D - Abatement Photos
Between October 20, 2021 and October 23, 2021, compliance with the LCC was attained, the property was returned to its original state by removing 4,360 pounds of garbage from the property.
Administrative Costs: Exhibit E - Task Sheet
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
Recommended Action:
Staff recommends the Board of Supervisors confirm the assessment of $6,948.06, and direct staff to Record a Notice of Lien against the property. After recordation, it shall be delivered to the County Auditor who shall enter the amount of the lien on the assessment roll as special assessments. The cost of abatement services are $5,500.00. The administrative costs on this case amounted to $1,448.06.
On motion of Supervisor Simon, and by vote of the Board, approved Notice of Lien against the property in the amount of $6,948.06. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Code Enforcement Manager Marcus Baltramo introduced the item to the Board. Code Enforcement Officer Tina Rasburg presented the item to the Board. County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.610:15 A.M. - a) Consideration of Presentation on the Organized Delivery System (ODS) 1115 Demonstration and 1915(b) Waiver for Substance Use Disorder Treatment Services; and b) Approve joining the Organized Delivery System.
Presentation
Motion carried · 2 motions
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
The Organized Delivery System (ODS) waiver addresses the need for improved Substance Use Disorder (SUD) services delivery. In counties participating in the waiver, ODS has been shown to improve beneficiary access to treatment, quality of treatment, as well as enhanced coordination and integration of care.
There are two models under ODS, first being Drug Medi-Cal ODS waiver that was established by the California Department of Health Care Services. This model involves contracting directly with the State, with the waiver maintained locally within the county. The other model, titled Regional ODS waiver, was established as a result of Partnership Health Plan (PHP) advocating for collaboration of local, regional and state partners to advance service delivery and policy. Similar in their core values, mission and required services, Regional ODS differs from DMC-ODS in nuanced ways. For example, the Regional Model requires collaboration with other Regional ODS participating counties and involves PHP in administrative roles within the counties.
Currently, Lake County Behavioral Health Services provides Substance Use Disorder Treatment Services under the Drug Medi-Cal (DMC) State Plan. The DMC State Plan is limiting, in that is does not cover services such as case management or residential treatment. LCBHS has been able to provide these services through creative utilization of grant and other funding, though it is not currently a requirement. Despite this, the limitations of the DMC State plan causes many gaps and delays in services for our community.
Regardless of the model Lake County chooses (either DMC-ODS or Regional) our community will reap the benefits of enhanced and expanded services. Today, we respectfully request the Board to consider a presentation of both models in detail by content experts and make a decision as to which model of the ODS waiver the County should join.
Recommended Action
(a) Approve joining the Organized Delivery System and (b) Vote on joining either DMC-ODS or Regional Model ODS.
Original memo text
Memorandum
Date: April 26th, 2022
To: The Honorable Lake County Board of Supervisors
From: Todd Metcalf, MPA, Director Behavioral Health Services Department
Subject: (a) Consideration of Presentation on the Organized Delivery System (ODS) 1115 Demonstration and 1915(b) Waiver for Substance Use Disorder Treatment Services and (b) Approve joining the Organized Delivery System.
Executive Summary:
The Organized Delivery System (ODS) waiver addresses the need for improved Substance Use Disorder (SUD) services delivery. In counties participating in the waiver, ODS has been shown to improve beneficiary access to treatment, quality of treatment, as well as enhanced coordination and integration of care.
There are two models under ODS, first being Drug Medi-Cal ODS waiver that was established by the California Department of Health Care Services. This model involves contracting directly with the State, with the waiver maintained locally within the county. The other model, titled Regional ODS waiver, was established as a result of Partnership Health Plan (PHP) advocating for collaboration of local, regional and state partners to advance service delivery and policy. Similar in their core values, mission and required services, Regional ODS differs from DMC-ODS in nuanced ways. For example, the Regional Model requires collaboration with other Regional ODS participating counties and involves PHP in administrative roles within the counties.
Currently, Lake County Behavioral Health Services provides Substance Use Disorder Treatment Services under the Drug Medi-Cal (DMC) State Plan. The DMC State Plan is limiting, in that is does not cover services such as case management or residential treatment. LCBHS has been able to provide these services through creative utilization of grant and other funding, though it is not currently a requirement. Despite this, the limitations of the DMC State plan causes many gaps and delays in services for our community.
Regardless of the model Lake County chooses (either DMC-ODS or Regional) our community will reap the benefits of enhanced and expanded services. Today, we respectfully request the Board to consider a presentation of both models in detail by content experts and make a decision as to which model of the ODS waiver the County should join.
If not budgeted, fill in the blanks below only:
Estimated Cost: _N/A__ Amount Budgeted: __N/A__ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Approve joining the Organized Delivery System and (b) Vote on joining either DMC-ODS or Regional Model ODS.
On motion of Supervisor Scott, and by vote of the Board, approved joining the Organized Delivery System. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska and Crandell
On motion of Supervisor Scott, and by vote of the Board, approved using the Regional Model. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska and Crandell
Clerk’s notes: Director of Behavior Health Services Todd Metcalf presented the item. Mental Health Advisory Board Chair, Julie Colfax, Substance Abuse Program Manager April Giambra, Jennifer Kent, and Mark Bontrager spoke.
Chair Crandell asked if anyone wished to speak. The following people in the Board Chambers spoke: Hilltop Recovery Executive Director Lori Carter-Runyon, Joan Moss, Bob Gardner, and Zackery Ray. The following people spoke via zoom: Victoria Kelly and Deputy Behavioral Health Director Elise Jones spoke. No one else wished to speak and the public input portion of this item was closed.
6.710:45 A.M. - a) Consideration of Update by the Public Works Director on the status of the 5-Year Pavement Rehabilitation Plan; and b) Direction to staff for next steps in completing the Plan
Report
Staff memo
Executive Summary
The Public Works Director will present the Draft 5-Year Pavement Rehabilitation Plan (Plan) currently being prepared by NCE Consulting Engineers. The presentation will summarize the Plan to date, and will include a discussion of potential funding sources. For Part b) of the presentation, staff is requesting direction on any options that are provided.
The Draft Plan will be presented at the meeting.
Recommended Action
staff is requesting direction on any options that are provided
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: a) Consideration of Update by the Public Works Director on the status of the 5-Year Pavement Rehabilitation Plan; and b) Direction to staff for next steps in completing the Plan
Executive Summary:
The Public Works Director will present the Draft 5-Year Pavement Rehabilitation Plan (Plan) currently being prepared by NCE Consulting Engineers. The presentation will summarize the Plan to date, and will include a discussion of potential funding sources. For Part b) of the presentation, staff is requesting direction on any options that are provided.
The Draft Plan will be presented at the meeting.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
staff is requesting direction on any options that are provided
There was Board direction to have staff return with a resolution.
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board. County Counsel Anita Grant spoke.
Chair Crandell asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
6.811:30 A.M. - Discussion of Potential Transient Occupancy Tax Ordinance Revision and Voluntary Collection Agreements
Action Item
Staff memo
Executive Summary
Your Board has previously supported efforts to ensure that short term rentals throughout the County are property registered and paying the required Transient Occupancy Taxes (TOT). Through the use of third party software the County has made significant progress in identifying unregistered operators.
The Lake County Tourism Improvement District (LCTID) has explored options that could ensure that the online platforms, primarily Airbnb and VRBO, would automatically collect and remit the required TOT. Through a Voluntary Collection Agreement (VCA) with these platforms, they will permit their operators to collect the tax through the standard listing process. At this time, operators using these platforms have to build the tax into their advertised price, which has raised concerns that they are facing unfair competition from unregistered operators.
A second step to this process would be amending an ordinance at the County level to require properties advertising on these platforms display their registration certificate number on the listing. For example, jurisdictions have accomplished this by amending their TOT ordinance or by amending a zoning ordinance.
Staff seeks direction from your Board as to whether it should explore these potential ordinance revisions and VCA's.
Recommended Action
Provide staff direction.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Discussion of Potential Transient Occupancy Tax Ordinance Revision and Voluntary Collection Agreements
Executive Summary:
Your Board has previously supported efforts to ensure that short term rentals throughout the County are property registered and paying the required Transient Occupancy Taxes (TOT). Through the use of third party software the County has made significant progress in identifying unregistered operators.
The Lake County Tourism Improvement District (LCTID) has explored options that could ensure that the online platforms, primarily Airbnb and VRBO, would automatically collect and remit the required TOT. Through a Voluntary Collection Agreement (VCA) with these platforms, they will permit their operators to collect the tax through the standard listing process. At this time, operators using these platforms have to build the tax into their advertised price, which has raised concerns that they are facing unfair competition from unregistered operators.
A second step to this process would be amending an ordinance at the County level to require properties advertising on these platforms display their registration certificate number on the listing. For example, jurisdictions have accomplished this by amending their TOT ordinance or by amending a zoning ordinance.
Staff seeks direction from your Board as to whether it should explore these potential ordinance revisions and VCA's.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Provide staff direction.
There was Board direction to have staff return with Ordinance revisions, voluntary collection agreements, and a host compliance agreement back to the Board for approval.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Tax Administrator Patrick Sullivan presented the item to the Board. County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.912:00 P.M. - Consideration of a 5 year Agreement by and between the County of Lake and ECS Imaging, Inc. for Document Management Software & Scanning, Indexing, Conversion and Destruction Services; Year 1 in the amount $191,950.50, Year 2 in the amount of $67,500.00, Year 3 in the amount of $67,500.00, Year 4 in the amount of $67,500.00 and Year 5 in the amount of $67,500.00 for a total of $461,950.50, and authorize the Chair to sign
Agreement
Motion carried
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
A plan to digitize the vast array of records stored by the Administration, Board of Supervisors and Human Resources Departments has been underway for over a year. Historical books and microfiche are included in this process.
A Request for Proposals (RFP) was issued May 18, 2021 seeking proposals for a centralized document management software program, document scanning, indexing, conversion and destruction services. A total of 13 proposals were received by the June 24, 2021 deadline and a
Consultant Selection Board was formed to review each submission. The proposal evaluation and selection process has been extensive, taking months to complete. After many hours of discussion and comparison, a unanimous decision was made to enter into contract negotiations with ECS Imaging, Inc. A final decision was made to recommend your Board award a 5 year contract in the amount of $461,950.50 to ECS Imaging. This company specializes in providing government organizations innovative turn-key document management solutions with the award winning Laserfiche Content Management Platform.
The first year of this agreement will include preparation for imaging/scanning services with indexing and Optical Character Recognition (OCR) services to provide an accurate conversion of image data into a searchable format. Any document in the possession of ECS Imaging will be provided electronically to the County upon request within 24 hours or sooner.
With digitization, all County records will be at the staff's fingertips for improved customer service. Laserfiche also offers a Public Portal that will provide access to documents from the County Website, enabling all citizens-regardless of mobility or visual impairment-to access information from their home computers.
Other advantages of using a document management solution:
� Access documents anywhere and anytime
� Collaborate through file sharing
� Safeguard critical documents from unauthorized access and natural disasters
� Reduce costs related to storing physical documents
Below is the annual breakdown of the contract cost:
Year 1
$191,950.50
Year 2
$67,500.00
Year 3
$67,500.00
Year 4
$67,500.00
Year 5
$67,500.00
TOTAL
$461,950.50
Recommended Action
Approve Agreement by and between the County of Lake and ECS Imaging, Inc. for Document Management Software & Scanning, Indexing, Conversion and Destruction Services for a 5 year term in the amount of $461,950.50, and authorize the Chair to sign.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of a 5 year Agreement by and between the County of Lake and ECS Imaging, Inc. for Document Management Software & Scanning, Indexing, Conversion and Destruction Services; Year 1 in the amount $191,950.50, Year 2 in the amount of $67,500.00, Year 3 in the amount of $67,500.00, Year 4 in the amount of $67,500.00 and Year 5 in the amount of $67,500.00 for a total of $461,950.50, and authorize the Chair to sign
Executive Summary:
A plan to digitize the vast array of records stored by the Administration, Board of Supervisors and Human Resources Departments has been underway for over a year. Historical books and microfiche are included in this process.
A Request for Proposals (RFP) was issued May 18, 2021 seeking proposals for a centralized document management software program, document scanning, indexing, conversion and destruction services. A total of 13 proposals were received by the June 24, 2021 deadline and a
Consultant Selection Board was formed to review each submission. The proposal evaluation and selection process has been extensive, taking months to complete. After many hours of discussion and comparison, a unanimous decision was made to enter into contract negotiations with ECS Imaging, Inc. A final decision was made to recommend your Board award a 5 year contract in the amount of $461,950.50 to ECS Imaging. This company specializes in providing government organizations innovative turn-key document management solutions with the award winning Laserfiche Content Management Platform.
The first year of this agreement will include preparation for imaging/scanning services with indexing and Optical Character Recognition (OCR) services to provide an accurate conversion of image data into a searchable format. Any document in the possession of ECS Imaging will be provided electronically to the County upon request within 24 hours or sooner.
With digitization, all County records will be at the staff's fingertips for improved customer service. Laserfiche also offers a Public Portal that will provide access to documents from the County Website, enabling all citizens-regardless of mobility or visual impairment-to access information from their home computers.
Other advantages of using a document management solution:
� Access documents anywhere and anytime
� Collaborate through file sharing
� Safeguard critical documents from unauthorized access and natural disasters
� Reduce costs related to storing physical documents
Below is the annual breakdown of the contract cost:
Year 1
$191,950.50
Year 2
$67,500.00
Year 3
$67,500.00
Year 4
$67,500.00
Year 5
$67,500.00
TOTAL
$461,950.50
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Approve Agreement by and between the County of Lake and ECS Imaging, Inc. for Document Management Software & Scanning, Indexing, Conversion and Destruction Services for a 5 year term in the amount of $461,950.50, and authorize the Chair to sign.
On motion of Supervisor Sabatier, and by vote of the Board, Approved 5 year Agreement by and between the County of Lake and ECS Imaging, Inc. for Document Management Software & Scanning, Indexing, Conversion and Destruction Services; Year 1 in the amount $191,950.50, Year 2 in the amount of $67,500.00, Year 3 in the amount of $67,500.00, Year 4 in the amount of $67,500.00 and Year 5 in the amount of $67,500.00 for a total of $461,950.50, and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska and Crandell
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Administrative Analyst Carolyn Purdy presented the item to the Board. Pete Herschelman and Chief Deputy County Administrative Officer Stephen Carter spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Non-Timed Items
7.1Supervisors’ weekly calendar, travel and reports
7.2Consideration of Board of Supervisor salaries in twelve comparison counties
Action Item
Staff memo
Executive Summary
As your Board recalls, at the time you implemented the first round of the October 2019 Classification and Compensation Study, Board of Supervisor (BOS) salary was frozen, so no adjustment was given upon Study implementation. That discussion took place on 10/20/2020:
COUNTY OF LAKE - File #: 20-983 (legistar.com)
The action your Board took on 10/20/2020 was then codified as follows:
ARTICLE I. - IN GENERAL | Code of Ordinances | Lake County, CA | Municode Library
As noted in the 10/20/20 agenda packet, BOS salary had previously been set at 60% of the average of the elected Department Head salaries. This rate was in place since 2001. As a result of your action, BOS salaries were frozen at $63,714 per year (as illustrated in green in the attachment, "Comparison County Chart"), with an additional annual compensation paid to the Chair in the amount of $2,400.
Human Resources has gathered data from the original 12 comparison counties used in Study. Staff requests an opportunity to review the findings with your Board.
If your Board were to revert back to the 2001-2019 methodology (60% of the average of the elected Department Head salaries), the rate would now be $85,855 per year +/- $2,400 additional for the Chair (as illustrated in blue in the above-referenced attachment).
Alternatively, three of the comparison counties base BOS salary on a percent of the state rate for Superior Court Judge salary ($225,074/year), adjusted annually. For example, Colusa County pays 33% ($74,274/year), Napa 47% ($105,785/year) and Sonoma 75% ($168,805).
Apart from these examples, BOS salaries paid in the other comparison counties vary greatly, some including additional forms of benefit which have not typically been granted here.
Further detail on practices in the comparison counties and on salaries of Lake County's Elected Officials and Superior Court Judges in included in these additional attachments, "Comparison County Narrative" and, "Local Elected Officials and Superior Court Judge Salaries". The comparisons linked to Superior Court Judge Salaries were collected in each County Code and validated in the 2020 State Controller's Report.
Recommended Action
Discussion. Possible direction to staff.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Board of Supervisor salaries in twelve comparison counties
Executive Summary:
As your Board recalls, at the time you implemented the first round of the October 2019 Classification and Compensation Study, Board of Supervisor (BOS) salary was frozen, so no adjustment was given upon Study implementation. That discussion took place on 10/20/2020:
COUNTY OF LAKE - File #: 20-983 (legistar.com)
The action your Board took on 10/20/2020 was then codified as follows:
ARTICLE I. - IN GENERAL | Code of Ordinances | Lake County, CA | Municode Library
As noted in the 10/20/20 agenda packet, BOS salary had previously been set at 60% of the average of the elected Department Head salaries. This rate was in place since 2001. As a result of your action, BOS salaries were frozen at $63,714 per year (as illustrated in green in the attachment, "Comparison County Chart"), with an additional annual compensation paid to the Chair in the amount of $2,400.
Human Resources has gathered data from the original 12 comparison counties used in Study. Staff requests an opportunity to review the findings with your Board.
If your Board were to revert back to the 2001-2019 methodology (60% of the average of the elected Department Head salaries), the rate would now be $85,855 per year +/- $2,400 additional for the Chair (as illustrated in blue in the above-referenced attachment).
Alternatively, three of the comparison counties base BOS salary on a percent of the state rate for Superior Court Judge salary ($225,074/year), adjusted annually. For example, Colusa County pays 33% ($74,274/year), Napa 47% ($105,785/year) and Sonoma 75% ($168,805).
Apart from these examples, BOS salaries paid in the other comparison counties vary greatly, some including additional forms of benefit which have not typically been granted here.
Further detail on practices in the comparison counties and on salaries of Lake County's Elected Officials and Superior Court Judges in included in these additional attachments, "Comparison County Narrative" and, "Local Elected Officials and Superior Court Judge Salaries". The comparisons linked to Superior Court Judge Salaries were collected in each County Code and validated in the 2020 State Controller's Report.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Discussion. Possible direction to staff.
Discussion Only.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Director of Human Resources Pam Samac presented the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.3Consideration of the following Advisory Board Appointments:
Maternal, Child and Adolescent Health
Lower Lake Waterworks District
Appointment
Motion carried · 2 motions
Carried 5-0 — moved by Scott
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0 — moved by Simon
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
Maternal, Child and Adolescent Health (MCAH): Five (5) Vacancies
Applications received: Samantha Bond
Lower Lake Waterworks District: One (1) Vacancy
Applications received: Monique Colleen Fabela
Michael Pesonen
Noel Negrete
Jean Yanich
Recommended Action
Appoint qualified applicants to the specified advisory board.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Johanna DeLong, Assistant Clerk of the Board
Subject: Consideration of Advisory Board Appointments
Executive Summary:
Maternal, Child and Adolescent Health (MCAH): Five (5) Vacancies
Applications received: Samantha Bond
Lower Lake Waterworks District: One (1) Vacancy
Applications received: Monique Colleen Fabela
Michael Pesonen
Noel Negrete
Jean Yanich
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Appoint qualified applicants to the specified advisory board.
On motion of Supervisor Scott, and by vote of the Board, appointed Samantha Bond to the Maternal, Child and Adolescent Health Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
On motion of Supervisor Simon, and by vote of the Board, appointed Noel Negrete to the Lower Lake Waterworks District. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: Chair Crandell introduced the item to the Board.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.4Consideration of Clearlake Oaks Road Map Task Force Community-Driven Revitalization Action Plan
Action Item
Staff memo
Executive Summary
Clearlake Oaks Community-Driven Revitalization Pilot Program
The Road Map Task Force is an initiative that was adopted by the Lake County Board of Supervisors in August 2021 with a budget of approximately $800,000 to revitalize and secure the Clearlake Oaks neighborhoods through a "community-driven revitalization" action plan. The purpose of the approved initiative is simply to 1) build a partnership between the county and the Clearlake Oaks citizens to combat blight, crime and illegal activities; 2) to empower citizens to push for the effort to beautify and protect their communities - through a neighborhood beautification and safety program that will create more interaction and involvement among neighbors; 3) to offer a readily-available mechanism for citizens to report violations directly to a specialized task force; 4) to create more of a neighborhood life, and develop a look, feel and security of Clearlake Oaks to attract new residents and businesses that supports both economic development and a sense of community.
The goals of the revitalization program are to identify and maximize available resources throughout the pilot area to prevent crime, reduce blight, promote public safety, and enhance community beautification that will increase the quality-of-life for Lake County residents, business owners, visitors, and students. The pilot program partners believe that by encouraging the increase of community aesthetics, reducing crime and stimulating economic growth that the Clearlake Oaks community overall will advance in an orderly way for all residents.
To ensure the success of a "community-driven revitalization" action plan, the Lake County Board of Supervisors, Law Enforcement Department, Community Development Department, Animal Control Department, and the District Attorney Office formed a partnership to work directly with the appointed Road Map Task Force (RMTF) Code Enforcement Unit and the action-driven community members to mobilize an approach that will successfully revitalize neighborhoods within the Clearlake Oaks community. Upon approval of the RMTF Unit action plan, Property Owner Associations (POA) and other community members will be contacted and requested to join forces with the established partnership to implement a community-driven action plan.
There is a three-year time frame dedicated towards reimagining the Clearlake Oaks community. The pilot program was jump started in 2021. During year one, the pilot program study area was identified, and the program partnership was formed. In 2022, Year 2: The collection of baseline data began and was advanced to the Road Map Task Force Unit. In addition, two Code Enforcement Officers were hired to oversee the operations of the pilot program. Further, a RMTF Resolution is being recommended for review and approval by the Board of Supervisors for implementation of a Community-Driven Revitalization Action Plan. In 2023, Year 3: The program will begin to evaluate its successes based on the approved Action Plan. These successes will be measured based upon 1) the percentage increase of community aesthetics through wayfinding and beautification, 2) the percentage decrease of crime, 3) the percentage decrease of blight, 4) the decrease of community violations in the areas of trash and debris, abandoned properties, illegal dumping, junked cars, dilapidated structures, hazardous vegetation, lighting, roadways, and illegal cannabis grows. The overall goal of the program is to decrease crime and blight, stimulate economic growth, and increase the quality-of-life for all Clearlake Oaks residents, business owners, visitors, and students.
To become a community-driven citizen one must work through an established Property Owner Associations (POA) by notifying the area specific POA and expressing interest in helping to revitalize Clearlake Oaks. The County will schedule and conduct an orientation session with the POA(s) and provide necessary resources to promote the community. To get started, an email of interest should be sent to the Lake County Community Development Department (CDD) at Tell-RMTF@lakecountyca.gov to receive a community-driven application for the specific POA.
CDD is requesting that the Board of Supervisors review and consider approving a Resolution to allow the Road Map Task Force partners to move forward in taking action to revitalize the Clearlake Oaks community.
Recommended Action
Adopt Resolution to allow the Road Map Task Force partners to move forward in taking action to revitalize the Clearlake Oaks community
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Mary Darby, Community Development Director
Subject: Clearlake Oaks Road Map Task Force Community- Driven Revitalization Action Plan
Executive Summary:
Clearlake Oaks Community-Driven Revitalization Pilot Program
The Road Map Task Force is an initiative that was adopted by the Lake County Board of Supervisors in August 2021 with a budget of approximately $800,000 to revitalize and secure the Clearlake Oaks neighborhoods through a "community-driven revitalization" action plan. The purpose of the approved initiative is simply to 1) build a partnership between the county and the Clearlake Oaks citizens to combat blight, crime and illegal activities; 2) to empower citizens to push for the effort to beautify and protect their communities - through a neighborhood beautification and safety program that will create more interaction and involvement among neighbors; 3) to offer a readily-available mechanism for citizens to report violations directly to a specialized task force; 4) to create more of a neighborhood life, and develop a look, feel and security of Clearlake Oaks to attract new residents and businesses that supports both economic development and a sense of community.
The goals of the revitalization program are to identify and maximize available resources throughout the pilot area to prevent crime, reduce blight, promote public safety, and enhance community beautification that will increase the quality-of-life for Lake County residents, business owners, visitors, and students. The pilot program partners believe that by encouraging the increase of community aesthetics, reducing crime and stimulating economic growth that the Clearlake Oaks community overall will advance in an orderly way for all residents.
To ensure the success of a "community-driven revitalization" action plan, the Lake County Board of Supervisors, Law Enforcement Department, Community Development Department, Animal Control Department, and the District Attorney Office formed a partnership to work directly with the appointed Road Map Task Force (RMTF) Code Enforcement Unit and the action-driven community members to mobilize an approach that will successfully revitalize neighborhoods within the Clearlake Oaks community. Upon approval of the RMTF Unit action plan, Property Owner Associations (POA) and other community members will be contacted and requested to join forces with the established partnership to implement a community-driven action plan.
There is a three-year time frame dedicated towards reimagining the Clearlake Oaks community. The pilot program was jump started in 2021. During year one, the pilot program study area was identified, and the program partnership was formed. In 2022, Year 2: The collection of baseline data began and was advanced to the Road Map Task Force Unit. In addition, two Code Enforcement Officers were hired to oversee the operations of the pilot program. Further, a RMTF Resolution is being recommended for review and approval by the Board of Supervisors for implementation of a Community-Driven Revitalization Action Plan. In 2023, Year 3: The program will begin to evaluate its successes based on the approved Action Plan. These successes will be measured based upon 1) the percentage increase of community aesthetics through wayfinding and beautification, 2) the percentage decrease of crime, 3) the percentage decrease of blight, 4) the decrease of community violations in the areas of trash and debris, abandoned properties, illegal dumping, junked cars, dilapidated structures, hazardous vegetation, lighting, roadways, and illegal cannabis grows. The overall goal of the program is to decrease crime and blight, stimulate economic growth, and increase the quality-of-life for all Clearlake Oaks residents, business owners, visitors, and students.
To become a community-driven citizen one must work through an established Property Owner Associations (POA) by notifying the area specific POA and expressing interest in helping to revitalize Clearlake Oaks. The County will schedule and conduct an orientation session with the POA(s) and provide necessary resources to promote the community. To get started, an email of interest should be sent to the Lake County Community Development Department (CDD) at Tell-RMTF@lakecountyca.gov to receive a community-driven application for the specific POA.
CDD is requesting that the Board of Supervisors review and consider approving a Resolution to allow the Road Map Task Force partners to move forward in taking action to revitalize the Clearlake Oaks community.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt Resolution to allow the Road Map Task Force partners to move forward in taking action to revitalize the Clearlake Oaks community
Supervisor Sabatier offered the Resolution and it passed by role call vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska and Crandell
Clerk’s notes: Community Development Director Mary Darby and Code Enforcement Manager Marcus Baltramo presented the item to the Board.
Chair Crandell asked if anyone wished to speak and the following person spoke via Zoom: Katie Moore. No one else wished to speak and the public input portion of this item was closed.
7.5Consideration of use of PG&E Settlement Funds for Various Road Projects and Authorize the Public Works Department to Include Appropriations in the FY22-23 Budget
Action Item
Motion carried
Carried 5-0 — moved by Pyska
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
In October, 2020, your Board considered the allocation of funds received from PG&E as part of a settlement following the Sulphur Fire in 2017. During this discussion, your Board concurred with the idea of using a portion of the funds for road improvements, but no specific projects were approved at that time. Additionally, your Board requested the opportunity to review and approve any proposed expenditures. Today's agenda item is intended to provide your Board with the proposed projects and solicit your Board's approval of the use of a portion of the PG&E Settlement Funds for these projects.
The first project we are proposing is a pavement rehabilitation project in the area of the Sulphur Fire, as these roads were impacted by fire suppression efforts as well as the extraordinary traffic resulting from cleanup activities following the fire. Roads that will addressed with this project include: Lakeshore Drive, North Drive, and Sulphur Bank Drive, and the project consists of roadside vegetation removal, localized pavement and drainage repairs, the application of a double chip-seal, and fog seal. The work will be performed by County Road Crews, and the requested funding is for $1-milliion dollars to be used on materials and equipment rental for the project. Personnel costs will be borne by the Public Works Department. The total miles of road to be rehabilitated is approximately 8.4 miles.
The second project we are proposing is the hiring of a consultant to prepare complete Plans and Specification packages for the reconstruction of roads in the Cobb Mountain Area that were impacted by the Valley Fire. The scope of this project is to prepare construction plans, bid documents, and construction cost estimates. This information will be used to prepare the environmental clearances necessary to complete the work, and to be prepared for future funding availability either through local funds or future Federal or State funding opportunities. The estimated amount of funding we are requesting is $400,000 for this project, and it will result in the development of construction documents for roads in the Lakewood Pines, Pine Ridge Estates, and Pine Summit Estates Subdivisions.
Recommended Action
Staff recommends that the Board of Supervisors approve the use of PG&E Settlement Funds for various road projects, as presented, and authorize the Public Works Department to include appropriations for the projects in their FY22-23 Budget.
Original memo text
Memorandum
Date: April 15, 2022
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve use of PG&E Settlement Funds for Various Road Projects and Authorize the Public Works Department to Include Appropriations in the FY22-23 Budget
Executive Summary:
In October, 2020, your Board considered the allocation of funds received from PG&E as part of a settlement following the Sulphur Fire in 2017. During this discussion, your Board concurred with the idea of using a portion of the funds for road improvements, but no specific projects were approved at that time. Additionally, your Board requested the opportunity to review and approve any proposed expenditures. Today's agenda item is intended to provide your Board with the proposed projects and solicit your Board's approval of the use of a portion of the PG&E Settlement Funds for these projects.
The first project we are proposing is a pavement rehabilitation project in the area of the Sulphur Fire, as these roads were impacted by fire suppression efforts as well as the extraordinary traffic resulting from cleanup activities following the fire. Roads that will addressed with this project include: Lakeshore Drive, North Drive, and Sulphur Bank Drive, and the project consists of roadside vegetation removal, localized pavement and drainage repairs, the application of a double chip-seal, and fog seal. The work will be performed by County Road Crews, and the requested funding is for $1-milliion dollars to be used on materials and equipment rental for the project. Personnel costs will be borne by the Public Works Department. The total miles of road to be rehabilitated is approximately 8.4 miles.
The second project we are proposing is the hiring of a consultant to prepare complete Plans and Specification packages for the reconstruction of roads in the Cobb Mountain Area that were impacted by the Valley Fire. The scope of this project is to prepare construction plans, bid documents, and construction cost estimates. This information will be used to prepare the environmental clearances necessary to complete the work, and to be prepared for future funding availability either through local funds or future Federal or State funding opportunities. The estimated amount of funding we are requesting is $400,000 for this project, and it will result in the development of construction documents for roads in the Lakewood Pines, Pine Ridge Estates, and Pine Summit Estates Subdivisions.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve the use of PG&E Settlement Funds for various road projects, as presented, and authorize the Public Works Department to include appropriations for the projects in their FY22-23 Budget.
On motion of Supervisor Pyska, and by vote of the Board, approved use of PG&E Settlement Funds for Various Road Projects and Authorized the Public Works Department to Include Appropriations in the FY22-23 Budget. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the Item to the Board. Public Works Director Scott De Leon presented the item to the Board.
Chair Crandell asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
7.6a) Presentation and Discussion on Proposed Routes to Ensure Compliance with Senate Bill 552; and b) Identify and Authorize the Most-Viable Route as Recommended for Lake County’s Compliance with Senate Bill 552
Action Item
Motion carried · 4 motions
Carried 5-0 — moved by Sabatier
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Carried 5-0
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Crandell: aye Pyska: aye Sabatier: aye Scott: aye Simon: aye
Staff memo
Executive Summary
On October 5, 2021, the Lake County Board of Supervisors by motion, formed the County Comprehensive Drought Planning Workgroup (Workgroup). The Workgroup was tasked with fact finding, priority setting, and action as follows:
* Proactive steps to adapt to climate change and on-going drought conditions
* Addressing and managing water shortages
* Short-term and Long-term sustainability plans
* Drafting updates to applicable policies and ordinances
Original Workgroup participants included: the Special District Administrator, Public Works/Water Resources Director, Deputy Water Resources Director, Health Services Director, Air Pollution Control Officer, Public Services Director, CDD Director, Environmental Health Director, Ag Commissioner, County Administrative Officer or designee and the Sheriff/OES Director as needed.
On March 15, 2022, your Board received an update from the Lake County Water Resources Department regarding 2022 drought conditions and on the various meeting groups working to address local drought impacts.
At that time, staff was directed to prepare a follow up discussion item to enable your Board to consider expanding the Workgroup to also meet the requirements of Senate Bill (SB) 552: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB552.
SB 552 requires a county to establish a standing county drought and water shortage task force to facilitate drought and water shortage preparedness for state small water systems and domestic wells within the county's jurisdiction, as provided. The bill would authorize a county, in lieu of establishing a standing task force, to establish an alternative process that facilitates drought and water shortage preparedness for state small water systems and domestic wells within the county's jurisdiction, as provided. The bill would provide that a county that establishes a drought task force on or before January 1, 2022, shall be deemed in compliance with these requirements as long as the task force continues to exist. The bill would require a county to develop a plan that includes potential drought and water shortage risk and proposed interim and long-term solutions, as provided. Because the bill would impose additional duties on counties, the bill would impose a state-mandated local program.
On April 5, 2022, your Board considered the reformation the internal County Comprehensive Drought Planning Workgroup to Meet the Requirements of Senate Bill 552 and gave direction to Lake County Water Resources Staff to bring back a:
* Presentation on the two options of meeting requirements of SB 552
* Recommendation most-viable route to take to ensure compliance with SB 552
Recommended Action
During this item, your Board will hear from Marina Deligiannis, Deputy Water Resources Director of the two routes the County can take to maintain compliance with SB 552. With this presentation, a recommendation will be made to your Board on the most-viable route to take and proposed next steps on fulfilling the requirements of SB 552 with the overall objective to establish drought planning and practices for current and future drought conditions impacting all uses and users throughout the County.
The Recommendation is guided by SB 552 and is for the Board to:
* Reform the Workgroup's name from the County Comprehensive Drought Planning Workgroup to the Lake County Drought Task Force (LCDTF). The participants of the original Workgroup will remain the same.
* Identify the current Lake County Drought Task Force, a non-board appointed group of interested stakeholders, as an advisory committee to the modified and reauthorized Lake County Drought Task Force (LCDTF). This would result in the original LCDTF group being now identified as the Lake County Drought Task Force Advisory Committee (LCDTFAC).
* Invite representatives from: tribal, agriculture, cannabis, recreation, business, education, private well owners, environmental groups, and private water purveyors to participate in the LCDTFAC.
* Receive recommendations from the LCDTFAC on a reoccurring basis to ensure compliance with SB 552 is being met and that the development of the drought planning and practices are development and implemented in good faith effort.
* The LCDTF, in compliance with SB 552, facilitate drought and water shortage preparedness for state small water systems and domestic wells within the county's jurisdiction and develop a plan that includes potential drought and water shortage risk and proposed interim and long-term solutions.
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Marina Deligiannis, Deputy Water Resources Director
Subject: A) Presentation and Discussion on Proposed Routes to Ensure Compliance with Senate Bill 552 and B) Identify and Authorize the Most-Viable Route as Recommended for Lake County's Compliance with Senate Bill 552
Executive Summary:
On October 5, 2021, the Lake County Board of Supervisors by motion, formed the County Comprehensive Drought Planning Workgroup (Workgroup). The Workgroup was tasked with fact finding, priority setting, and action as follows:
* Proactive steps to adapt to climate change and on-going drought conditions
* Addressing and managing water shortages
* Short-term and Long-term sustainability plans
* Drafting updates to applicable policies and ordinances
Original Workgroup participants included: the Special District Administrator, Public Works/Water Resources Director, Deputy Water Resources Director, Health Services Director, Air Pollution Control Officer, Public Services Director, CDD Director, Environmental Health Director, Ag Commissioner, County Administrative Officer or designee and the Sheriff/OES Director as needed.
On March 15, 2022, your Board received an update from the Lake County Water Resources Department regarding 2022 drought conditions and on the various meeting groups working to address local drought impacts.
At that time, staff was directed to prepare a follow up discussion item to enable your Board to consider expanding the Workgroup to also meet the requirements of Senate Bill (SB) 552: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220SB552.
SB 552 requires a county to establish a standing county drought and water shortage task force to facilitate drought and water shortage preparedness for state small water systems and domestic wells within the county's jurisdiction, as provided. The bill would authorize a county, in lieu of establishing a standing task force, to establish an alternative process that facilitates drought and water shortage preparedness for state small water systems and domestic wells within the county's jurisdiction, as provided. The bill would provide that a county that establishes a drought task force on or before January 1, 2022, shall be deemed in compliance with these requirements as long as the task force continues to exist. The bill would require a county to develop a plan that includes potential drought and water shortage risk and proposed interim and long-term solutions, as provided. Because the bill would impose additional duties on counties, the bill would impose a state-mandated local program.
On April 5, 2022, your Board considered the reformation the internal County Comprehensive Drought Planning Workgroup to Meet the Requirements of Senate Bill 552 and gave direction to Lake County Water Resources Staff to bring back a:
* Presentation on the two options of meeting requirements of SB 552
* Recommendation most-viable route to take to ensure compliance with SB 552
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake
Recommended Action:
During this item, your Board will hear from Marina Deligiannis, Deputy Water Resources Director of the two routes the County can take to maintain compliance with SB 552. With this presentation, a recommendation will be made to your Board on the most-viable route to take and proposed next steps on fulfilling the requirements of SB 552 with the overall objective to establish drought planning and practices for current and future drought conditions impacting all uses and users throughout the County.
The Recommendation is guided by SB 552 and is for the Board to:
* Reform the Workgroup's name from the County Comprehensive Drought Planning Workgroup to the Lake County Drought Task Force (LCDTF). The participants of the original Workgroup will remain the same.
* Identify the current Lake County Drought Task Force, a non-board appointed group of interested stakeholders, as an advisory committee to the modified and reauthorized Lake County Drought Task Force (LCDTF). This would result in the original LCDTF group being now identified as the Lake County Drought Task Force Advisory Committee (LCDTFAC).
* Invite representatives from: tribal, agriculture, cannabis, recreation, business, education, private well owners, environmental groups, and private water purveyors to participate in the LCDTFAC.
* Receive recommendations from the LCDTFAC on a reoccurring basis to ensure compliance with SB 552 is being met and that the development of the drought planning and practices are development and implemented in good faith effort.
* The LCDTF, in compliance with SB 552, facilitate drought and water shortage preparedness for state small water systems and domestic wells within the county's jurisdiction and develop a plan that includes potential drought and water shortage risk and proposed interim and long-term solutions.
On motion of Supervisor Sabatier, and by vote of the Board, Identified and Authorized the Most-Viable Route as Recommended for Lake County's Compliance with Senate Bill 552 as described by Deputy Water Resources Director Marina Deligiannis and County Counsel Anita Grant's recommendations. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska, and Crandell
On Motion of Supervisor Sabatier, and by a vote of the Board, approved to Reform the Workgroup’s name from the County Comprehensive Drought Planning Workgroup to the Lake County Drought Task Force (LCDTF) with the participants of the original Workgroup remaining the same. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska and Crandell
On motion of Sabatier, and by a vote of the Board, approved to Identify the current Lake County Drought Task Force, a non-board appointed group of interested stakeholders, as an advisory committee to the modified and reauthorized Lake County Drought Task Force (LCDTF) resulting in the original LCDTF group being now identified as the Lake County Drought Task Force Advisory Committee (LCDTFAC). The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska and Crandell
On Motion of Supervisor Sabatier, and by vote of the Board, directed The LCDTF, in compliance with SB 552, to facilitate drought and water shortage preparedness for state small water systems and domestic wells within the county’s jurisdiction and develop a plan that includes potential drought and water shortage risk and proposed interim and long-term solutions. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Sabatier, Scott, Pyska and Crandell
Clerk’s notes: Deputy Water Resources Director Marina Deligiannis presented the item to the Board. County Counsel Anita Grant spoke.
Chair Crandell asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.7ADDENDUM - Consideration of Resolution Re-Establishing The Human Resources Department As A Stand-Alone Department
Report
Staff memo
Executive Summary
As the Board is aware, on March 20, 2018, the Lake County Board of Supervisors approved moving the Human Resources Department from a stand-alone department to being under the leadership of the Administration Department.
Historically, in the past 40 years or so, the Human Services Department, also known then as the General Services Department, has mostly been a stand-alone department. During that time, there was a short period when Human Services was consolidated with the Administration Department, but was soon re-established as a stand-alone department.
In 2018, there were some needs to enhance Human Resources, especially in its goal to quickly fly positions for recruitment and to tackle the issue of pay and vacancy rates. These changes have been successful. Now, Human Resources is able to fly those positions fairly quickly upon request by a hiring department and salaries and benefits have received the scrutiny it required in order to pro-actively deal with our vacancy rates.
Human Resources has grown a lot as well over the years. It develops policy on recruitment strategies to effectively recruit qualified personnel, ensure training opportunities for our employees, administers health and other work-related benefits, and appropriately responds to state and federal regulatory mandates.
It is absolutely important that the Board of Supervisors have a direct connection with the Human Resources Director as we continue the work to reduce our vacancy rates. It is also important, as the Board goes through the process of hiring a new County Administrative Officer, to ensure that they come into the position with the ability to seamlessly transition and to continue to towards the Board's goal and objectives. By re-establishing Human Resources as a stand-alone department, it will allow Board members to continue to oversee the work being accomplished by Human Resources while also alleviating some of the workload of the CAO to better focus on the Administrative Office's role in taking our county into the future.
Recommended Action
Adopt Resolution Re-Establishing The Human Resources Department As A Stand-Alone Department
Original memo text
Memorandum
Date: April 26, 2022
To: The Honorable Lake County Board of Supervisors
From: District 2 Supervisor, Bruno Sabatier
Subject: Adopt Resolution Re-Establishing The Human Resources Department As A Stand-Alone Department
Executive Summary:
As the Board is aware, on March 20, 2018, the Lake County Board of Supervisors approved moving the Human Resources Department from a stand-alone department to being under the leadership of the Administration Department.
Historically, in the past 40 years or so, the Human Services Department, also known then as the General Services Department, has mostly been a stand-alone department. During that time, there was a short period when Human Services was consolidated with the Administration Department, but was soon re-established as a stand-alone department.
In 2018, there were some needs to enhance Human Resources, especially in its goal to quickly fly positions for recruitment and to tackle the issue of pay and vacancy rates. These changes have been successful. Now, Human Resources is able to fly those positions fairly quickly upon request by a hiring department and salaries and benefits have received the scrutiny it required in order to pro-actively deal with our vacancy rates.
Human Resources has grown a lot as well over the years. It develops policy on recruitment strategies to effectively recruit qualified personnel, ensure training opportunities for our employees, administers health and other work-related benefits, and appropriately responds to state and federal regulatory mandates.
It is absolutely important that the Board of Supervisors have a direct connection with the Human Resources Director as we continue the work to reduce our vacancy rates. It is also important, as the Board goes through the process of hiring a new County Administrative Officer, to ensure that they come into the position with the ability to seamlessly transition and to continue to towards the Board's goal and objectives. By re-establishing Human Resources as a stand-alone department, it will allow Board members to continue to oversee the work being accomplished by Human Resources while also alleviating some of the workload of the CAO to better focus on the Administrative Office's role in taking our county into the future.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action: Adopt Resolution Re-Establishing The Human Resources Department As A Stand-Alone Department
Clerk’s notes: Supervisor Sabatier introduced the item to the Board. Human Resources Director Pam Samac and County Counsel Anita Grant spoke.
Chair Crandell asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Closed Session
8.1Public Employee Evaluation:
Title: County Librarian
Closed Session Item
8.2Public Employee Evaluation:
Title: Public Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 5:40 p.m. having taken no action.