Board Of Supervisors — Tuesday, January 28, 2025

Memorandum Date: January 28, 2025 To: Lake County Board of Supervisors From: Eddie Crandell, Chair, Board of Supervisors Subject: Consideration of Advisory Board Appointments Executive Summary: (include fiscal and staffing impact narrative): The following Advisory Boards and Commissions have vacancies as of January 1, 2025, and applications for consideration have been received. Central Region Town Hall: Three (3) vacancies Three (3) General Membership Austin Pratt, Incumbent Rebecca Schwenger, Incumbent Eastern Region Town Hall: Three (3) vacancies One (1) Spring Valley Property Owner's Association, one (1) Clearlake Oaks Business Association, and one (1) Member-At-Large Angela Amaral, New Applicant Holly Harris, New Applicant If not budgeted, fill in the blanks below only: Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________ Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades ☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation ☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below: Which exemption is being requested? How long has Agreement been in place? When was purchase last rebid? Reason for request to waive bid? Recommended Action: Appoint qualified applicants to the specified advisory board.

Memorandum Date: January 28th, 2025 To: The Honorable Lake County Board of Supervisors From: Jenavive Herrington, Auditor Controller/Clerk Subject: Consideration of proposed agreement between the County of Lake and Workday, Inc for Finance and Human Capital Management Enterprise Resource Planning Software in the Amount of $4,192,452 for January 2026-January 2035. Executive Summary: The County's finance system is a fundamental resource for departments and the County as a whole. We depend on it to pay vendors, track payments, and report to State and Federal grantors. At the same time, our finance system is limited and out-of-date; we have not sought a replacement in over 20 years. The programming for the backbone of our finance system, the AS400, is considered obsolete and no longer taught to programmers. In addition, our finance system lacks flexibility-departments are currently using a patchwork of software in order to bridge the gap between our finance system limitations and department needs. After extensive outreach to departments to determine their needs, an RFP process, and demos attended by multiple departments, Workday Inc was selected as the best available Enterprise Resource Planning Software for our needs. This software will bring us into the 21st century when it comes to our capabilities. It will improve reporting, transparency, and efficiency across the County. Workday, Inc is currently offering a $200,000 discount to the overall price if the contract is signed within the month of January. If not budgeted, fill in the blanks below only: Estimated Cost: $414,585 Amount Budgeted: $414,585 Additional Requested: N/A Future Annual Cost: Amts in Subscription Doc Consistency with Vision 2028 (check all that apply): ☐ Not applicable ☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery ☐ Economic Development ☐ Infrastructure ☐ County Workforce ☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake Recommended Action: Approve the proposed agreement between the County of Lake and Workday, Inc for Finance and Human Capital Management Enterprise Resource Planning Software in the amount of $4,192,452 for January 2026-January 2035 and Authorize the Board Chair to Sign.