Board Of Supervisors — Tuesday, April 8, 2014

..Title ..Body MEMORANDUM TO: FROM: DATE: SUBJECT: EXECUTIVE SUMMARY: FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title (a) Adopt Proclamation designating the month of April 2014 as Child Abuse Prevention Month; (b) Adopt Proclamation designating the week of April 6-12, 2014 as National Crime Victims Week in Lake County; and (c) Adopt Proclamation designating April 7-13, 2014 as Public Health Week. ..Body TO: Board of Supervisors FROM: Board of Supervisors DATE: March 24, 2014 SUBJECT: ..Recommended Action (a) Adopt Proclamation designating the month of April 2014 as Child Abuse Prevention Month; (b) Adopt Proclamation designating the week of April 6-12, 2014 as National Crime Victims Week in Lake County; and (c) Adopt Proclamation designating April 7-13, 2014 as Public Health Week.

..Title Agreement Between County of Lake and Gallina LLP for Audit Services for Fiscal Year Ending June 30, 2014. ..Body TO: Honorable Board of Supervisors FROM: Cathy Saderlund Auditor-Controller DATE: March 25, 2014 SUBJECT: Agreement for Audit Services for Fiscal Year Ending June 30, 2014 The County's current audit services agreement with Gallina LLP includes optional extensions for fiscal years ending June 30, 2014 and June 30, 2015. During the Audit Committee meeting on May 23, 2013, the audit services optional extension terms were discussed and I was directed to continue to monitor performance and make a determination if it would be beneficial to the County to extend the original agreement or begin the request for proposal process during the spring of 2014. The services provided under this agreement for fiscal years ending June 30, 2011, June 30, 2012 and June 30, 2013 included a General Purpose Financial Statement Audit Report for 2011, Comprehensive Annual Financial Reports (CAFR) for 2012 and 2013, Housing Commission Reports, Redevelopment Agency Reports, Single Audit Reports and Management Reports. The County's 2012 CAFR received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. Gallina LLP has met or exceeded our expectations for services provided. The original agreement negotiated in April 2011 was the low bid and significantly discounted. The two percent subsequent year increase stated in the original agreement is less than the fifteen percent recently proposed by Gallina. After negotiation, Gallina has agreed to extend for fiscal year ending June 30, 2014 pursuant to the two percent option contained in the April 12, 2011 agreement. I believe it is in the best interest of the County to continue audit services with Gallina LLP for fiscal year ending June 30, 2014. I respectfully request your approval of the Agreement between County of Lake and Gallina LLP for Audit Services for Fiscal Year Ending June 30, 2014 in the amount of $65,800. ..Recommended Action Approval of agreement and authorize the Chair to sign.

..Title Approve First Amendment to Agreement between the County of Lake and Virginia Cerenio for FY 2013-14 General Education teaching services, an increase of $7,000, and authorize the Chair to sign. ..Body TO: Board of Supervisors FROM: Francisco Rivero, Sheriff DATE: March 26, 2014 SUBJECT: The Sheriff's Office requests your approval of the attached contract amendment with Virginia Cerenio to provide General Education teaching services to incarcerated individuals at the Lake County Jail/Hill Road Facility. This contract is effective July 1, 2013 and is valid until June 30, 2014. The original amount requested was $5,000, but due to the number of inmates currently in the GED program, this amount needs to be increased. Staff requests an increase of $7,000 for a total of $12,000. Expenditures will be paid from the Inmate Welfare trust Fund #2215. ..Recommended Action

..Title 9:10 a.m. - (a) Presentation of Proclamation designating the month of April 2014 as Child Abuse Prevention Month; (b) Presentation of Proclamation designating April 6-12, 2014 as National Crime Victims Week in Lake County; and c Presentation of Proclamation designating April 7-13, 2014 as Public Health Week ..Body TO: Board of Supervisors FROM: Board of Supervisors DATE: March 24, 2014 SUBJECT: ..Recommended Action

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer By: Christopher Shaver, Deputy Administrative Officer DATE: April 8, 2014 SUBJECT: Public Hearing to Consider Amending the CDBG Program Income Reuse Plan EXECUTIVE SUMMARY: Background The County operates two loan programs funded by Community Development Block Grants (CDBG): loans to homeowners for housing rehabilitation and loans to businesses to create or retain jobs. Program income is the principal and interest payments received by the County on these loans. The California Department of Housing and Community Development (HCD) requires that the County have a plan to re-use this money. Occasionally HCD staff will require modifications to the Reuse Plan. The current modification requires that the County use the State created Program Income Reuse Plan template. Prior to the Board amending the Reuse Plan to conform with these requested modifications, CDBG regulations requires a public hearing to receive and consider public comment. Modifications As explained in the Reuse Plan, the Program Income is deposited into two revolving loan accounts (RLAs): seventy percent (70%) in the Housing Rehabilitation RLA and thirty percent (30%) in the Business Expansion and Retention RLA. The previous Reuse Plan allowed program income to be deposited into the respective account from which each loan originated. HCD, however, now requires that the County specify the percentage of program income to be deposited into the two accounts. The percentage allocation in the proposed plan is approximately equal to the amount of revenue received in each RLA in recent years. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Following the required public hearing, staff recommends your Board adopt the attached Resolution Adopting an Amended "CDBG Program Income Reuse Plan, A Reuse Plan Governing Program Income from CDBG-Assisted Activities"

..Title ..Body MEMORANDUM TO: Board of Housing Commissioners FROM: Carol Huchingson, Social Services Director Executive Director of the Lake County Housing Commission DATE: March 25, 2014 SUBJECT: Form HUD 50077-CR: Civil Rights Certification EXECUTIVE SUMMARY: FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends the Commission approve this form and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Kristy Kelly, MA, MFT Behavioral Health Director DATE: March 31, 2014 SUBJECT: Adopt Resolution adopting the Mental Health Services Act FY 2013/14 Annual Update EXECUTIVE SUMMARY: AB 1467, the Omnibus Health Trailer Bill for the 2012-13 State Budget chaptered into state law on June 27, 2012, contained a number of amendments to the Mental Health Services Act (MHSA). Among them was the requirement that three-year plans and annual updates be adopted by the County Board of Supervisors prior to submission to the Mental Health Services Oversight and Accountability Commission (MHSOAC). FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): There is no fiscal impact as a result of this Annual Update. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: The Lake County Behavioral Health Director recommends adoption of the Resolution adopting the Mental Health Services Act FY 2013/14 Annual Update.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer By: Christopher Shaver, Deputy Administrative Officer DATE: April 8, 2014 SUBJECT: Continuing the Proclamation of Emergency Declaration for Drought Conditions EXECUTIVE SUMMARY: On March 4, 2014, your Board proclaimed a state of local emergency due to ongoing drought conditions. Pursuant to State law, your Board is required to review the status of the declared emergency every 30-days. Even though drought conditions have improved slightly with the recent rains, the annual rainfall average is well below normal. In the event that rain continues to fall throughout the month of April, drought conditions would persist due to the past several years of below average rainfall. The Governor's Office of Emergency Services continues to conduct weekly drought conference calls in order to monitor conditions statewide. In addition, Special Districts is closely monitoring Lake County water table levels in several community water systems due to critically low levels. The County is prepared to seek State or Federal assistance should the need arise to address drought issues if conditions persist. Therefore, continuing the declaration of an emergency and maintaining a proactive approach will allow the County to qualify for funding that has been specifically set aside for drought relief purposes. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to drought conditions.

..Title Classification and Compensation Committee Findings and Recommendations for FY 2014-2015 ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Classification and Compensation Committee By Sarah Jansen, Deputy Human Resources Director DATE: March 31, 2014 SUBJECT: Classification and Compensation Committee Findings and Recommendations for FY 2014-2015 EXECUTIVE SUMMARY: The Classification and Compensation Committee has completed its review of reclassification and salary adjustment requests that were submitted for FY 2014-2015. The Committee met, reviewed and discussed the requests, and made Committee determinations. Below you will find a list of the requests that were received by the Committee, the Committee's recommendation for each request and the reason(s) for the Committee's determination. Agricultural Commissioner: Secretary III Department is requesting to reclassify the Secretary II incumbent to a Secretary III. Proposed Grade and entry step: Grade B15 $14.8255 Committee Recommendation: Deny request. Reasoning: Incumbent is correctly classified and compensated in the current Secretary II classification. Air Quality: Air Quality Administrative Analyst Department is requesting to create an Air Quality Administrative Analyst position and reclassify the Air Quality Specialist, Senior incumbent. Proposed Grade and entry step: Grade A26 $24.7384 Committee Recommendation: Deny as requested, but create an Air Quality Program Coordinator with the salary tied to Grade B25 (entry step: $24.1493/hr) and reclassify the current Air Quality Specialist, Senior incumbent. Reasoning: The incumbent has taken on additional responsibilities, and the department has the need for a higher-level staff member in the office to provide oversight to other staff when the Air Pollution Control Officer is unavailable. (Requires Meet and Confer) Animal Care and Control: Animal Control Officer I/II/III Department is requesting a 7% salary increase for the Animal Control Officer series. Proposed entry steps: Animal Control Officer I: $13.04/hr Animal Control Officer II: $14.38/hr Animal Control Officer III: $15.86/hr Proposed salaries were not tied to any existing grades. Committee Recommendation: Deny request. Reasoning: The current salaries for the positions are appropriate and consistent with other County positions. Auditor-Controller: Payroll Coordinator I/II Department is requesting to create a Payroll Coordinator I/II and reclassify the existing Payroll Coordinator. Proposed Grade and entry step: Payroll Coordinator I: Grade B20 $18.9215 Payroll Coordinator II: Grade B22 $20.8610 Committee Recommendation: Approve request with the salary of the Payroll Coordinator II tied to Grade B21. Reasoning: This position has significant responsibilities and the creation of a flex position allows for greater professional growth. Since the position does not require a degree, the Committee felt that Grade B21 was more appropriate from an internal equity perspective. (Requires Meet and Confer) Creation of a differential for CPA Licenses Department is requesting that a differential for possession of a CPA license be created. Proposed differential: 5% Committee Recommendation: Deny request as proposed, however, the Committee recommends creating an Assistant Auditor-Controller/Assistant Auditor-Controller - CPA position flex class series, and amend the Accountant-Auditor I/II/III class series to include Accountant-Auditor I/II/III - CPA classifications with the CPA positions being paid 5% higher. Reasoning: The Committee did not support the creation of a County-wide differential. However, since the Auditor-Controller's Office is currently contracting out certain functions that require a CPA license, the Committee does believe creating the flex positions listed is warranted. (Requires Meet and Confer for Accountant-Auditor series) Behavioral Health: Secretary III Department is requesting to reclassify the Secretary II incumbent to a Secretary III. Proposed Grade and entry step: Grade B15 $14.8255 Committee Recommendation: Deny request. Reasoning: Incumbent is correctly classified and compensated in the current Secretary II classification. Substance Abuse Counselor series Department is requesting to create an entry level Substance Abuse Counselor, Associate, and adjust the salaries for the current Substance Abuse Counselor I/II/III classifications. Proposed Grade and entry step: Substance Abuse Counselor, Assoc: Grade A15 $14.4639/hr Substance Abuse Counselor I: Grade A16 $15.1871/hr Substance Abuse Counselor II: Grade B17 $16.3452/hr Substance Abuse Counselor III: Grade B19 $18.0205/hr Committee Recommendation: Approve request to create an entry level Substance Abuse Counselor with the entry level position being a Substance Abuse Counselor I tied to Grade A14, and re-numbering the existing positions, with the current Substance Abuse Counselor III changing to Substance Abuse Counselor, Senior. The Committee recommends denying the request for a salary adjustment for the existing classifications. Reasoning: The Committee recognizes the need to create an entry-level position for the Substance Abuse Counselor series, however, determined that the current positions were correctly compensated. (Requires Meet and Confer) Mental Health Nurse I/II/III/IV Department is requesting to create a Mental Health Nurse class series, and reclassify the current Mental Health Medications Support Specialist to a Mental Health Nurse I and the current Mental Health Medications Support Specialist II to a Mental Health Nurse II. Proposed Grade and entry step: Mental Health Nurse I: Grade B25 $24.1493/hr Mental Health Nurse II: Grade B27 $26.6247/hr Mental Health Nurse III: Grade A29 $28.6378/hr Mental Health Nurse IV: Grade A31 $31.5732/hr Committee Recommendation: Deny request as originally presented, however, the Committee recommends creating a "Mental Health Nurse/Psychiatric Technician - Various Levels" class series as shown below: Licensed Vocational Nurse I - Mental Health Grade A16 Licensed Vocational Nurse II - Mental Health Grade A18 Licensed Vocational Nurse, Sr. - Mental Health Grade B22 Psychiatric Technician I Grade A16 Psychiatric Technician II Grade A18 Psychiatric Technician, Senior Grade B22 Registered Nurse I - Mental Health Grade B21 Registered Nurse II - Mental Health Grade A23 Supervising Mental Health Nurse Grade A26 Reasoning: The creation of a Mental Health Nurse/Psychiatric Technician - Various Levels" class series provides for internal equity with similar positions in the Health Department, as well as allowing the department to recruit entry level staff, and addresses existing equity issues with the current Mental Health Medications Support Specialist I and the Mental Health Specialist I. (Requires Meet and Confer) Deputy Director of Behavioral Health - Clinical - Children's and Family Services Department is requesting to create a Deputy Director of Behavioral Health - Clinical - Children's and Family Services position. Proposed Grade and entry step: Grade B31 $5609.50/mo Committee Recommendation: Deny request as submitted, however the Committee recommends creating a general "Deputy Director of Behavioral Health" that can be assigned to one or more functional area, and reclassify the existing Deputy Director of Behavioral Health - Clinical Services and a vacant Mental Health Medications Support Specialist I/II to the new classification. Reasoning: Creating a general Deputy Director of Behavioral Health allows the department more flexibility to assign tasks and cross train between functional areas to more effectively meet the department's needs. Community Development: Secretary to the Planning Commission Department is requesting to create a Secretary to the Planning Commission and reclassify the Office Assistant III incumbent. Proposed Grade and entry step: Grade B13 $13.4472/hr Committee Recommendation: Deny request. Reasoning: Incumbent is correctly classified and compensated in the current Office Assistant III classification. District Attorney: District Attorney Office Coordinator Department is requesting to create a specialized District Attorney Office Coordinator classification, and reclassify an existing, vacant Office Manager allocation to the new position. Proposed Grade and entry step: Grade A17 $15.9464 Committee Recommendation: Approve request Reasoning: The District Attorney's Office has a unique structure with both Legal Secretary staff and general Office Assistant staff and creating a unique classification will ensure that an incumbent will not be working out of class. Public Services: Accounting Technician, Senior Department is requesting to reclassify the Accounting Technician incumbent to an Accounting Technician, Senior Proposed Grade and entry step: Grade A16 $15.1871/hr Committee Recommendation: Deny request. Reasoning: Incumbent is correctly classified and compensated in the current Accounting Technician classification. Sheriff's Office: Evidence Technician: Department is requesting reclassify a Law Enforcement Records Technician II incumbent to an Evidence Technician. Proposed Grade and entry step: Grade A18 $16.7438 Committee Recommendation: Deny request as submitted, however, the Committee recommends creating an Evidence Technician I/II class series with the Evidence Technician I tied to Grade A16 and the Evidence Technician II tied to Grade A18 and reclassifying the Law Enforcement Records Technician II incumbent to the Evidence Technician I level, and the current Evidence Technician incumbent to the Evidence Technician II level. Reasoning: The incumbent has taken on additional responsibilities and should be reclassified and compensated accordingly, however, she does not meet the current minimum requirements of the Evidence Technician classification. Creating an Evidence Technician I/II would resolve that problem and ensure that the incumbent is classified and compensated appropriately. (Requires Meet and Confer) Correctional Aide Department is requesting to modify the job description for Correctional Aide to allow Correctional Aide incumbents to work booking, inventory control, special assignments, and other posts requiring direct verbal and physical contact with inmates. Proposed Grade and entry step: Grade 601 $13.9453 Committee Recommendation: Approve request. Reasoning: The additional duties can reasonably be assigned to Correctional Aide staff, and will allow the department to use their staff for effectively. (Requires Meet and Confer) Communications Operator, Supervising Department is requesting to reclassify the Assistant Dispatch Manager incumbent to a Communications Operator, Supervising. Proposed Grade and entry step: Grade 617 $19.5864/hr Committee Recommendation: Deny request. Reasoning: The department is requesting to eliminate the Assistant Dispatch Manager classification from their allocations, which is more appropriately handled through other existing processes. Communications Operator, Lead Department is requesting to create a Communications Operator, Lead position and reclassify one vacant Communications Operator I/II allocation and one Communications Operator, Supervising allocation. Proposed entry step: $18.6981/hr Committee Recommendation: Deny request. Reasoning: While the Committee understands the department's need to have a designated "lead" employee on shift when a supervisor isn't available, the Committee disagreed that creating a new position was the best way to resolve this concern. Social Services: Social Services Accountant II Department is requesting to create a Social Services Accountant II classification and reclassify three Staff Services Analyst II incumbents. Proposed Grade and entry step: Grade A21 $19.3831/hr Committee Recommendation: Deny request as submitted; however, reclassify the three Staff Services Analyst II incumbents to the general Accountant II classification. Reasoning: The incumbents are performing work more appropriately described in the Accountant II classification. (Requires Meet and Confer) Deputy Social Services Director and Program Manager II Department is requesting a review of the Deputy Social Services Director and Program Manager II to address compaction issues in Child Protective Services. Proposed salary spread: 15% above the highest paid subordinate Committee Recommendation: The Committee recommends changing the Program Manager II title to Program Manager - CPS and increasing the salary to Grade A30, changing the Program Manager I to a Program Manager at the existing salary, and recommends creating a Deputy Social Services Director - CPS at Grade A33. Reasoning: The salary compaction issues exist only in the Child Protective Services function. Creating specialized management level classifications specific to CPS allows the County to address these salary compaction issues without creating internal equity problems, and is consistent with the structure of other positions within the CPS function. Special Districts Administration: CMOM Coordinator I/II/CMOM Engineer Department is requesting to amend the CMOM Coordinator I/II / CMOM Engineer I/II class series to a CMOM Coordinator I/II/CMOM Engineer with changes to the job description and minimum qualifications. Proposed Grade and entry step: CMOM Coordinator I Grade B22 $20.8610 /hr CMOM Coordinator II Grade B24 $27.9559/hr CMOM Engineer Grade B27 $26.6247/hr Committee Recommendation: Deny request. Reasoning: The position is correctly classified and compensated. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff requests that your Board approve these recommendations in concept, and authorize the Human Resources Director to initiate the Meet and Confer process with employee associations, as applicable. Thank you for your consideration. cc: Kathy Ferguson, Human Resources Director