Board Of Supervisors — Tuesday, April 22, 2014

..Title ..Body MEMORANDUM TO: Lake County Air Quality Management District, Board of Directors FROM: Doug Gearhart, Air Pollution Control Officer DATE: 4/8/2014 SUBJECT: Request to authorize the APCO to sign and submit an application for Carl Moyer Program Year 16 funding and other program documents. EXECUTIVE SUMMARY: Authorization the APCO to sign and submit the grant agreement for the Carl Moyer Grant Program. Although the program has become overly burdensome, there is still potential benefit for local operators and our community. As such we propose to continue participation in this program. To receive grant funds, a resolution from the Board of Directors authorizing participating in the grant program is required. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $200,000 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: That the Board of Directors adopts the attached resolution authorizing the APCO to sign and submit the application for Year 14 funding and other program documents.

..Title ..Body MEMORANDUM TO: Lake County Board of Supervisors FROM: Kristy Kelly, Behavioral Health Director DATE: 4/03/14 SUBJECT: Request to waive 900-hour limitation for Extra Help employee, Monnie Smevold EXECUTIVE SUMMARY: Monnie Smevold provides after-hours crisis response services as an Extra Help Mental Health Specialist I. Behavioral Health is recruiting for additional staff to meet this need as we are currently short staffed for this function. We are requesting a waiver of the 900-hour limitation for Ms. Smevold to assist us with coverage needs. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): No new impacts. Funds are budgeted for this function STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve waiver of the 900-hour limitation for Mental Health Specialist I, Monnie Smevold.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Classification and Compensation Committee By: Sarah Jansen, Deputy Human Resources Director DATE: April 16, 2014 SUBJECT: Out of Cycle Reclassification Requests EXECUTIVE SUMMARY: The Classification and Compensation Committee received and reviewed out-of-cycle reclassification requests that are being submitted to your Board for consideration. The first request is to create a specialized District Attorney Office Coordinator classification, and reclassify an existing, vacant Office Manager allocation to the new position. Current Grade and entry step (Office Manager): Grade A17 $15.9464 Proposed Grade and entry step (DA Office Coordinator): Grade A17 $15.9464 Committee Recommendation: Classification and Compensation Committee recommends the approval of this request. Reasoning: The District Attorney's Office has a unique structure with both Legal Secretary staff and general Office Assistant staff reporting to a single individual. Creating a unique District Attorney Office Coordinator classification will allow these reporting relationships to be maintained, and ensure that an incumbent will not be working out of class. (Meet and Confer is required.) The second request is to reclassify the existing Administrative Assistant position to a Senior Administrative Assistant classification with no change in salary, and create a new Administrative Assistant classification with the salary equivalent to the current Assistant Clerk to the Board of Supervisors, and reclassify the current Secretary I - Confidential incumbent to the new Administrative Assistant classification. Senior Administrative Assistant: Current Grade and Entry step (Administrative Assistant): Grade B20 $18.9215 Proposed Grade and Entry step (Sr. Administrative Assistant): Grade B20 $18.9215 Administrative Assistant: Current Grade and Entry step (Secretary I - Confidential): Grade A12 $12.4944 Proposed Grade and Entry step (Administrative Assistant): B17 $16.3452 Committee Recommendation: Classification and Compensation Committee recommends the approval of this request. Reasoning: The Assistant Clerk to the Board incumbent has recently accepted another position within County service. Due to the need to reduce the General Fund costs, the County Administrative Officer has made the decision to re-allocate the administrative support tasks in both the Administrative Office and Board of Supervisors Office to existing staff. The proposed reclassification will support the CAO in his re-organization of duties, and ensure that the incumbents are appropriately compensated. (Meet and Confer is not required.) FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Varies by Department. STAFFING IMPACT (if applicable): Varies by Department. ..Recommended Action RECOMMENDED ACTION: Staff requests: 1) Your Board's approval in concept of the recommendation to create a District Attorney Office Coordinator classification, and your Board's authorization of the Human Resources Director to initiate the Meet and Confer process with the appropriate employee association for this position. 2) Your Board's approval to reclassify existing staff in the Administrative Office, and your approval of the attached Resolution effective immediately. Thank you for your consideration.

..Title Approve Amendment Three to Agreement between the County of Lake and Quincy Engineering Inc., for Engineering Services for Replacement of the St. Helena Creek Bridge, No. 14C-0072, at Hilderbrand Drive near Middletown, California ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 9, 2014 SUBJECT: Approve Amendment Three to Agreement between the County of Lake and Quincy Engineering Inc., for Engineering Services for Replacement of the St. Helena Creek Bridge, No. 14C-0072, at Hilderbrand Drive near Middletown, California EXECUTIVE SUMMARY: On October 26, 2010, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for the Replacement of the St. Helena Creek Bridge, No. 14C-0072, at Hilderbrand Drive near Middletown, CA. The Agreement was modified by Amendment One and Amendment Two to allow for the completion of extra work which was required during the design phase. On April 1, 2014, the Board approved the Plans & Specifications for this project and authorized the Public Works Director/Assistant Purchasing Agent to advertise for bids. This amendment will provide for extra work which was required for Task 9, "Utility Coordination", in order to ensure that consensus was reached with the utility companies and that the right-of-way certification process was completed. This amendment will also provide for future construction management services by authorizing Task 12, "Construction Administration & Inspection." It also eliminates the budget for Task 11, "Construction Support," and Task 13, "Post-Construction," since the associated services will now be provided as part of Task 12 services. As a result of this amendment, the contract amount will be decreased for Tasks 11 and 13 by $12,000 and $3,000, respectively, and increased for Task 12 by $282,000. This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Staff recommends that the Board of Supervisors approve Amendment Three to the Agreement for Engineering Services for the Replacement of the St. Helena Creek Bridge, No. 14C-0072, at Hilderbrand Drive near Middletown, CA, with Quincy Engineering, Inc. in the amount not to exceed $650,700 (an increase of $269,500) and authorize the Chairman to execute said Amendment. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $650,700 Amount Budgeted: $650,700 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment Three to the Agreement for Engineering Services for the Replacement of the St. Helena Creek Bridge, No. 14C-0072, at Hilderbrand Drive near Middletown, CA, with Quincy Engineering, Inc. in the amount not to exceed $650,700 (an increase of $269,500) and authorize the Chairman to execute said Amendment.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon DATE: April 9, 2014 SUBJECT: Temporary "No Parking" and "Road Closure" on Callayomi Street (from State Highway 29 to Bush Street), in Middletown, CA EXECUTIVE SUMMARY: The Lake County Historical Society and Gibson Museum are planning a grand opening event from 9:00 a.m. to 4:00 p.m. on May 3, 2014. They have requested a block of Callayomi Road be closed to all traffic and no parking zone be in place in order to display a collection of Model A Fords. Attached, for the Board's consideration and action, is a resolution to create a temporary no-parking zone and closure on a portion of Callayomi Street. It is recommended that the Board approve the resolution. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve the Resolution for temporary closure and no parking zone of Callayomi Road (Hwy 29 to Bush Street) Middletown, from 9:00 a.m. top 4:00 p.m., on May 3, 2014, and authorize the Chair to sign

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Francisco Rivero Sheriff DATE: April 2, 2014 SUBJECT: Approval of Contract Agreement with PropertyRoom.com EXECUTIVE SUMMARY: The Lake County Sheriff's office requests to enter into a Property Disposition Service Agreement with PropertyRoom.com. This service disposes of unclaimed property currently stored in our Property and Evidence Division. A copy of the agreement is attached for your review. The Property and Evidence Division has researched this service and has concluded this vendor is in compliance with the Lake County Code as long as there is a notice posted once a week in the newspaper stating the following: The Sheriff's office is conducting a continuous public auction for unclaimed property at www.propertyroom.com. This notice will also be posted on our website; www.lakesheriff.com. The Property and Evidence Division is being inundated with unclaimed property that can either be disposed of or sold. Currently the department is disposing of it, as the mechanism in place to auction these items is labor and staff intensive. With the ability to contract with Propertyroom.com, staff would barcode the items, once they have been qualified to be sold, and turned over to Propertyroom.com personnel who come to the Sheriff's office and pick up the items. Propertyroom.com personnel will clean, prepare, photograph and sell the items on behalf of the County. Any items that do not sell are donated to charity. If an item is listed, and then recognized by someone claiming ownership, they have the ability to contact the vendor to try to reclaim the item. That item will then be referred back to the Sheriff's office for further investigation. Cost of this service is 50% of any item less than $1,000. The majority our unclaimed items fall into this category. Propertyroom.com provides a tracking mechanism for the Sheriff's Office to track any and all items sent to be listed. Anticipated revenue is expected to be around $10,000 per year. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends approval of the Agreement between the County of Lake and PropertyRoom.com for public auction of unclaimed property services, term to be no less than one year, and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Francisco Rivero Sheriff DATE: April 10, 2014 SUBJECT: Proposed Agreement with PJ Helicopters for helicopter services during current marijuana eradication cycle EXECUTIVE SUMMARY: The Lake County Sheriff's Office requests your Board's approval on the attached contract with PJ Helicopters for helicopter services during the current eradication cycle. Helicopter services are utilized by the Sheriff's Office for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. The contract is attached for your approval. Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: $60,000 Amount Budgeted: $60,000 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends approval of the attached agreement, and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Lake County Board of Supervisors FROM: Barbara C.Ringen, Treasurer-Tax Collector DATE: April 9, 2014 SUBJECT: Consideration of proposed Agreement between the Lake County Tax Collector and Bid4Assets, Inc. for FY 2013/14 tax default public auction services EXECUTIVE SUMMARY: See attached memo FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $500.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: The Treasurer-Tax Collector requests authorization to use public auction services provided by Bid4Assets, Inc. from July 1, 2013 through 6/30/2014 in accordance with the attached Professional Services Agreement and to issue payment in the amount of $500.00 for Tax Defaulted Land Sale #154 held February 2014.

..Title Consideration of Adoption of a Resolution Approving the Application for State Cost-share Funds through Participation in the State of California Department of Water Resources Flood System Repair Project for the Purpose of Middle Creek Project Levee Patrol Road Repairs, and Designating the Water Resources Director as Applicant's Official Representative ..Body MEMORANDUM TO: Board of Directors, Lake County Watershed Protection District FROM: Scott De Leon, Water Resources Director By Thomas R. Smythe, Water Resources Engineer DATE: march 31, 2014 SUBJECT: Consideration of Adoption of a Resolution Approving the Application for State Cost-share Funds through Participation in the State of California Department of Water Resources Flood System Repair Project for the Purpose of Middle Creek Project Levee Patrol Road Repairs, and Designating the Water Resources Director as Applicant's Official Representative EXECUTIVE SUMMARY: The California Department of Water Resources (CDWR) has developed the Flood System Repair Project (FSRP) to help Local Maintaining Agencies (LMAs) reduce flood risks in non-urban areas. Through FSRP, DWR will assist LMAs by providing them with technical and financial support to repair documented critical problems with flood control facilities of the State Plan of Flood Control (SPFC) in non-urban areas. The objectives of the FSRP are to: * Repair documented critical problems. * Repair deteriorated levee patrol roads that provide all-weather access to the levees. These roads enable effective emergency response that manages residual flood risks. * Repair minor levee problems proactively, such as erosion sites shorter than 50 feet. The Middle Creek Flood Control Project which provides flood protection to Upper Lake and surrounding areas is eligible for funding under the FSRP. Fortunately, we do not have documented critical problems that qualify for the FSRP; however an assessment of our entire levee system identified 0.72 miles of levee roads which warrant repair. We applied for funding in 2013 for assistance with these repairs. CDWR has approved our application and is proposing funding for repairs totaling $50,709. The Upper Lake area is classified under this grant program as a disadvantaged community and our estimated match would be 13% with the State paying 87%. We will have to pay the entire cost up front but we will be reimbursed the estimated $44,370.00 available from the State match. We have the funds available in the Middle Creek Project operation and maintenance fund (BU#8108) to cover the full cost of this work and then be reimbursed for the State's share. These funds are being requested in the 2014-2015 budget. The various reporting and Labor Code statutes referenced in the Resolution are regulations we have complied with on numerous occasions in the past and we anticipate no issues with future compliance. Since this project involves routine maintenance, we anticipate no issues with CEQA or other regulations. It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Resolution Approving the Application for State Cost-share Funds through Participation in the State of California Department of Water Resources Flood System Repair Project for the Purpose of Middle Creek Project Levee Patrol Road Repairs, and Designating the Water Resources Director as Applicant's Official Representative and authorize the Chair to sign. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $50,709 Amount Budgeted: Additional Requested: $51,000 Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The Upper Lake area is classified under this grant program as a disadvantaged community and our estimated match would be 13% with the State paying 87%. We will have to pay the entire cost up front but we will be reimbursed the estimated $44,370.00 available from the State match. We have the funds available in the Middle Creek Project operation and maintenance fund (BU#8108) to cover the full cost of this work and then be reimbursed for the State's share. These funds are being requested in the 2014-2015 budget. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Resolution Approving the Application for State Cost-share Funds through Participation in the State of California Department of Water Resources Flood System Repair Project for the Purpose of Middle Creek Project Levee Patrol Road Repairs, and Designating the Water Resources Director as Applicant's Official Representative and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Eric Seely Deputy County Administrative Officer Special Projects DATE: April 21, 2014 SUBJECT: Backup for Regular Agenda Item A-4 April 22, 2014 Board Meeting Change Order No. 2 Lucerne Hotel Elevator EXECUTIVE SUMMARY: The Board's review and approval of Contract Change Order No. 2 for the Lucerne Hotel Elevator project is being requested. There are four (4) items covered in this change order. Backup for each item, which includes the description of work to be done, is included with this change order. The revised contract amount is currently less than the original contract amount, even with change orders no. 1 and no. 2. Staff will continue to work with the contractor to realize any savings to the project budget and schedule. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends approval by the Board and the Board's authorization for the Chair to execute Contract Change Order No. 2 in the amount of $11,802.00.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Alan D. Flora, Deputy Administrative Officer DATE: May 8, 2014 SUBJECT: Agreement for Architecture and Engineering Services for Child Support Services Offices EXECUTIVE SUMMARY: As your Board may recall, in analyzing alternatives for the relocation of Child Support Services offices, schematic design was completed for the renovation of the Gard Street School facility. Upon review of the schematic design it was determined that additional design and engineering work would be required to prepare the final design and prepare bid documents for construction. On March 3, 2014 the County released a request for proposals for architecture and engineering services to complete the final design, prepare bid documents, and provide construction inspection services. Three proposals were received on March 17th and reviewed by a consultant selection panel pursuant to County policy on March 19th. The panel unanimously selected the lowest cost proposal by Kappe+Du Architects. Staff negotiated a contract for design services, which is presented to the Board for approval. The County proposes to utilize the Deputy Administrative Officer for Special Projects to be the Project/Construction Manager. Upon approval of a contract staff, are prepared to engage the design team in continued negotiations for condensing the project schedule and scope as feasible to achieve a project completion date at the end of calendar year 2014. FISCAL IMPACT: __ None _X_Budgeted _ _ Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): $77,000 STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board approve the attached agreement and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Lake County Air Quality Management District, Board of Directors FROM: Doug Gearhart, Air Pollution Control Officer DATE: April 3, 2014 SUBJECT: Proposed letter to the California Air Resources Board in response to Mary Nichols letter dated November 21, 2013 regarding the Truck and Bus regulation being discussed by CARB on April 24, 2014 EXECUTIVE SUMMARY: In response to the letter sent by Mary Nichols, Chairman of the Air Resources Board, District staff recommends this Board send a letter clarifying issues in Lake County, and correcting assumption or misconceptions within CARB, such as funding opportunities for local fleets, traffic volumes in Lake County, and the unfair business advantage outside operators receive as a result of additional grant opportunities that are not available in Lake County due to our Attainment Status. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: That the Board of Directors authorize the Chair to sign and send the proposed letter to the Air Resources Board.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Bob Weiss, Deputy County Counsel DATE: April 15, 2014 SUBJECT: Ordinance Amending Transient Occupancy Tax Ordinance No. 2948 Your Board adopted revisions to the TOT through its passage of Ordinance No. 2948 on May 24, 2011. The proposed amendments to that Ordinance make no substantive changes. Unfortunately while section and sub-section numbers 18-24 and 18-25 were sequentially correct, those numbers had already been used in Article III of Chapter 18 related to the Documentary Transfer Tax. Starting with Article I, the section numbers run consecutively and therefore the last two sections of the TOT in Article II should have been 18-23A and 18-23B respectively. The amendment will correct and renumber the last two sections and subsections in the TOT. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The ordinance amendment will require the standard two readings. If your Board wishes to adopt the ordinance, Board action will be as follows: 1. First, a motion to waive the reading of the ordinance and read it in title only. 2. Second, a motion to advance the ordinance on the Agenda for consideration of passage.