Board Of Supervisors — Tuesday, September 9, 2014

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Animal Care and Control DATE: August 13, 2014 SUBJECT: Hearing of Nuisance Animal Abatement Appeal EXECUTIVE SUMMARY: On February 18th, 2014 the Lake County Board of Supervisors oversaw a Nuisance Dog Hearing regarding Ms. Toni Timpke's Male Pitbull named "Rasolirk". The order indicated that all matters regarding the maintenance Ms. Timpke's dog would be held in suspension for a 6 month period, and that the matter would be brought back up for review on August 18th, 2014. As of the date of this memo, our office has spoken with all parties involved in the original hearing, and each of the neighbors indicated that Ms. Timpke has done a very good job of keeping her dog confined and in compliance with the county ordinance. ..Recommended Action Based on this information, I respectfully request that we close this case and consider the matter complete.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: August 27, 2014 SUBJECT: Consideration of appointment to the Emergency Medical Care Committee (EMCC) EXECUTIVE SUMMARY: The current composition of the Emergency Medical Care Committee includes the Emergency Services Director. However, it is more appropriate to have the Emergency Services Manager, Marisa Chilafoe, serve on this committee. Ms. Chilafoe has the direct day-to-day responsibility for managing the County's Office of Emergency Services (OES) activities, disaster response operations, and Emergency Operations Center management. It is critical for her to serve on the EMCC, representing OES to build collaborative relationships with the emergency medical services (EMS) community, report on OES activities under the EMCC Disaster Subcommittee and support EMS related disaster response operations. Her appointment is supported by Health Officer, Dr. Karen Tait and Health Services Director, Jim Brown. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board appoint Emergency Services Manager, Marisa Chilafoe, to the Emergency Medical Care Committee to serve in place of the Emergency Services Director.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Mark Dellinger DATE: August 25, 2014 SUBJECT: South Main Street/Soda Bay Road Water System - First Amendment to Agreement For Hydrological Report Services EXECUTIVE SUMMARY: On July 22, 2014 your Board approved the agreement for these services. A hydrological report is needed to support the environmental review process (CEQA). After that agreement was approved, the Clear Lake hitch was listed as an endangered species under California's State Endangered Species Act. This will require additional work and cost to address potential project impacts to the hitch. The additional work scope and budget is shown in Attachment "A" to the amendment to the agreement. The additional work will require two more weeks to complete. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $16,100 Amount Budgeted: $16,100 Additional Requested: Annual Cost (if planned for future years): n/a FISCAL IMPACT (Narrative): Funds for this additional work are available in the Special Projects Budget (BU 1781) to cover this expense. Staff recommends approval. STAFFING IMPACT (if applicable): none ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board of Supervisors approve the attached first amendment to agreement with O'Connor Environmental, Inc. for hydrological report services for a total of $36,600 (additional amount of $16,100) and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Directors, Lake County Sanitation District (LACOSAN) FROM: Mark Dellinger DATE: August 25, 2014 SUBJECT: Request to Award Bid For New Service Truck EXECUTIVE SUMMARY: Staff proposes to replace one service truck assigned to the Southeast Regional Wastewater System utility area. This would replace SD 19, currently a 3/4 ton 4WD pickup that is 15 years old and has over 192,000 miles on it. The cost of repairs is extensive and has now exceeded the value of the truck. The attached quotation from Downtown Ford Sales shows the details of the proposed 2WD replacement vehicle. Utility boxes and lumber rack accessories will be added to this vehicle through a local vendor. Each year, the State of California's Procurement Division solicits vehicle bids throughout the State. A State contract is issued to the low bidders and the results are published and distributed to local agencies. These agencies are given the opportunity to purchase these vehicles at the same cost as the State. This procedure was recommended to Special Districts by the Department of Public Works. In an effort to purchase vehicles locally, vehicle make and models are identified in the State contract and this information is delivered to our local dealership to solicit their proposals on equivalent vehicles. Unfortunately, no local vendors submitted a proposal. Sufficient funds have been appropriated in the FY 14/15 LACOSAN SE budget (8354-62.72) for this acquisition and staff recommends approval. RECOMMENDATION Staff recommends the LACOSAN Board of Directors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a Purchase order for procurement of this vehicle through the Statewide Bid Contract. Questions regarding this matter should be addressed to Mark Dellinger. FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted Estimated Cost: $25,573.78 Amount Budgeted: $25,573.78 Additional Requested: n/a Annual Cost (if planned for future years): n/a ..Recommended Action RECOMMENDED ACTION: Review and approve request to award bid to Downtown Ford Sales.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: CAROL J. HUCHINGSON, SOCIAL SERVICES DIRECTOR DATE: AUGUST 26, 2014 SUBJECT: CONTRACT BETWEEN THE COUNTY OF LAKE AND LUCERNE ALPINE SENIORS, INC., FOR HEALTH-RELATED SENIOR SUPPORT SERVICES CONTRACT BETWEEN THE COUNTY OF LAKE AND MIDDLETOWN SENIOR CITIZENS, INC., FOR HEALTH-RELATED SENIOR SUPPORT SERVICES CONTRACT BETWEEN THE COUNTY OF LAKE AND HIGHLANDS SENIOR SERVICE CENTER, INC., FOR HEALTH-RELATED SENIOR SUPPORT SERVICES CONTRACT BETWEEN THE COUNTY OF LAKE AND LIVE OAK SENIOR CENTER FOR HEALTH-RELATED SENIOR SUPPORT SERVICES CONTRACT BETWEEN THE COUNTY OF LAKE AND LAKEPORT SENIOR CENTER, INC., FOR HEALTH-RELATED SENIOR SUPPORT SERVICES CONTRACT BETWEEN THE COUNTY OF LAKE AND KELSEYVILLE SENIORS, INC., FOR HEALTH-RELATED SENIOR SUPPORT SERVICES CONTRACT BETWEEN THE COUNTY OF LAKE AND SENIOR SUPPORT SERVICES, INC., FOR HEALTH-RELATED SENIOR SUPPORT SERVICES EXECUTIVE SUMMARY: As your Board is aware, for a number of years, my department has administered your contracts with the Lake County Senior Centers, including Lucerne Alpine Seniors, Inc., Middletown Senior Citizens, Inc., Highlands Senior Center, Inc., Live Oak Senior Center, and Lakeport Senior Center, Inc. The funding amounts, paid for by the County General Fund, are all the same as the prior year, $10,182 to Lucerne, $8,148 to Middletown, $18,849 to Highlands, $11,758 to Live Oak, and $10,618 to Lakeport. Because of the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services. The contracts with Kelseyville Seniors, Inc., and Senior Support Services, Inc., provide funding for basic operating expenses of these centers. The funding amounts are $2,000 and $1,000 respectively. The term of all of these agreements is from July 1, 2014 to June 30, 2015. Your Board is to be commended for your ongoing support of the local senior centers. FISCAL IMPACT: __ None XX Budgeted __Non-Budgeted Estimated Cost: $62,555.00 Amount Budgeted: $62,555.00 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The County General Fund supports the cost of these contracts. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Thank you for your consideration. cc: Todd Metcalf, Program Manager Janice Hubbell, Analyst

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director Michael Lockett, Chief Building Official SUBJECT: Nuisance Abatement Hearing for Irma J Brown September 9, 2014, 9:30 A.M. Agenda Item; Supervisorial District 5 Date: August 20, 2014 I. PROPERTY OUTLINE: Property Owner: Irma J Brown Mailing Address: PO Box 937 Kelseyville, CA 95451 Location: 7055 S. State Hwy 29 APN: 007-027-32 Zoning: "RR", Rural Residential Case #: 14-0051 ATTACHMENTS: 1. Vicinity Map 2. Notice of Nuisance and Order to Abate 3. Nuisance Abatement Hearing Request Form 4. Notice of Hearing before B.O.S. 5. Photos II. BACKGROUND & DISCUSSION As a result of receiving a Notice of Nuisance and Order to Abate, on April 29, 2014 Irma Brown submitted a Nuisance Abatement Hearing Request Form listing reasons why he does not believe conditions on his property are a nuisance. Please refer to Attachment 3. In April 2014 an investigation was commenced by the Community Development Department of County records and site conditions for property located at 7055 S State Highway 29, Kelseyville. The site was viewed from an adjacent property and via Google Earth photos. The investigation concluded that no building or environmental health permits have been obtained for any structures or the residential use of this property, and that conditions are substandard and are considered a public nuisance. On April 29, 2014 a Notice of Nuisance and Order to Abate was posted on the site for unpermitted construction of a residence, unpermitted accessory structures, and a cargo container. On May 20, 2014 a Nuisance Abatement Hearing Request Form was submitted to the Community Development Department. Please refer to attachment 3. An Inspection Warrant was obtained by staff in order to inspect the property to determine the severity of the violations, and on July 1, 2014 a 24-hour Notice was posted on the property. On July 2, 2014 the inspection was conducted by Building and Safety Division staff along Environmental Health staff, and a civil standby was requested of the Lake County Sheriff's Office. The owner of the property blocked entry to the property with a vehicle and refused to move it. During the course of the inspection, several violations were observed, including construction without permits, occupation of a recreational vehicle, unpermitted grading, open and outdoor storage of scrap metal, wood, household items, garbage, trash and miscellaneous debris. The Nuisance Abatement Hearing Request Form submitted by Irma Brown does not provide rationale for why this nuisance abatement should not be pursued. The only response she provided was "A nuisance to who? Invasion and disrespect of privacy, property and possessions". The site consists of two occupied travel trailers, two cargo containers, several shade structures, a garage that also houses one of the travel trailers, a shack, unpermitted grading, a small marijuana garden, numerous cats and a large amount of miscellaneous junk and trash. Additionally, sewage is being disposed of in an unapproved manner. Conditions at the site are unsafe and unsanitary. There is no approved water supply and inadequate water storage to meet fire code requirements. The site does not appear to meet any of the Public Resources Code Fire Safe requirements for the driveway, vegetation clearing and water storage. There are numerous violations of state and local codes. The recreational vehicles, cargo containers, shade structures, vehicles, domestic animals and tons of junk and trash need to be removed from this site. No occupancy of this property is allowed unless a permitted residence is constructed or a manufactured home installed, with an approved septic system and an approved water source with adequate water storage. No storage of vehicles and junk is allowed. ..Recommendation III. RECOMMENDATION: Staff recommends the Board of Supervisors uphold the Notice of Nuisance and Order to Abate that was posted at the site on April 29, 2014. The order allowed the property owner to voluntarily abate the nuisance conditions by June 2, 2014, by removing all unpermitted construction or obtain permits from the County Building & Safety Division, removing all open and outdoor storage of scrap metal, scrap wood, household items, other miscellaneous trash & debris, and removing the recreational vehicles, removing the cats and dogs. SAMPLE MOTION: I move that the Board of Supervisors uphold the Notice of Nuisance and Order to Abate posted on April 29, 2014 for nuisance conditions at 7055 S. State Highway 29, Kelseyville, also known as Assessor's Parcel Number 007-027-32, and authorize staff to abate the nuisance conditions if the property owner fails to comply with the Notice and Order by September 28, 2014. All costs associated with this abatement case shall become a charge against the property.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Water Resources Director DATE: August 15, 2014 SUBJECT: Discussion and Consideration of potential project applications to the State for funding through the State Department of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention Fee. EXECUTIVE SUMMARY: In September 2012, the State of California signed Assembly Bill 2443 which created a special fund in the Department of Boating and Waterways to provide grants for local agencies to develop Quagga and Zebra Mussel Prevention Programs. This special grant program is being funded through additional registration fees imposed by the Department of Motor Vehicles at the time of registration, or registration renewal for vessels that operate in fresh water. Staff has been following the development of the program and we are of the understanding that the State will be soliciting grant applications in the near future. The purpose of this agenda item is to hear from the Board and the Public ideas on potential projects or programs. It is staff's objective to receive consensus from the Board on project priorities or direction to pursue specific projects or program enhancements.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Administrative Assistant DATE: July 30, 2014 SUBJECT: 1:00 P.M. - Assessment Appeal Hearing EXECUTIVE SUMMARY: Sitting as the Lake County Local Board of Equalization - Assessment Appeal Hearing - Bellig Trust - Application No. 35-2012 - 2100 Eastlake Dr., Kelseyville, CA (APN 044-182-080) FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: August 25, 2014 SUBJECT: Approve Agreement between the County of Lake and Nacht & Lewis for Architectural/Engineering Services for the Hill Road Correctional Facility Expansion EXECUTIVE SUMMARY: The County of Lake has been approved for $20M of conditional funding by the California Board of State and Community Corrections for the design and construction of an expansion to the existing Hill Road correctional facility. The expansion will consist of a new medical/mental health services unit, a new public entry, a new women's dormitory, a new administration building, and numerous other changes to the existing facility and site. The County Administrative Office solicited Statements of Qualifications (SOQ's) from qualified firms to provide comprehensive architectural/engineering services for the project. Four SOQ's were received and a consultant selection panel was convened to review and rank the SOQ's. Nacht & Lewis was unanimously ranked as the most qualified firm in accordance with the County policy for review and selection of professional consultants. Staff has negotiated the scope of work, project team, and proposed fee with Nacht & Lewis. The negotiated fee for their services as scoped out in the agreement is $2,024,307. Staff recommends that the Board of Supervisors approve the Agreement for Architectural/Engineering Services for the Hill Road Correctional Facility Expansion with Nacht & Lewis in the amount of $2,024,307 and authorize the Chairman to execute said Agreement. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $2,024,307.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Architectural/Engineering Services for the Hill Road Correctional Facility Expansion with Nacht & Lewis in the amount of $2,024,307 and authorize the Chairman to execute said Agreement.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: CAROL J. HUCHINGSON, SOCIAL SERVICES DIRECTOR DATE: AUGUST 27, 2014 SUBJECT: REQUEST TO APPROVE PURCHASE OF ELEVEN SEDANS AND AUTHORIZE DIRECTOR TO SIGN PURCHASE ORDER AND RELATED DOCUMENTS EXECUTIVE SUMMARY: During the last quarter of Fiscal Year 13/14, our department issued a Request for Quotes for the purchase of six sedans. The recommended subsequent awardee was Downtown Ford Sales of Sacramento. At that time, we received bids from nine vendors, of which one was local. Downtown Ford's bid was significantly lower than all other bidders and in fact, the local bidder was not in the top five bids. On the recommendation of the County Purchasing Agent, we negotiated with Downtown Ford to honor the same price on the purchase of eleven additional Ford Fusions during fiscal Year 14/15. Four of the sedans are needed to replace other aging vehicles in our fleet. The remaining seven are needed to support expanded field duty responsibilities in Child Welfare and Adult Services. We are recommending that your Board waive the competitive bidding process as there would be no benefit to the County to repeat it at this time. The total amount for the purchase of the eleven sedans would be $202,457.48. FISCAL IMPACT: __ None XX Budgeted __Non-Budgeted Estimated Cost: $202,457.48 Amount Budgeted: $253,000.00 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): There is no County cost associated with this purchase. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Waive the Competitive Process, approve the purchase of eleven Ford Fusion sedans from Downtown Ford Sales of Sacramento, in the amount of $202,457.48 and authorize the Social Services Director to sign the purchase order, and all related documents, for said purchase. Thank you for your consideration. cc: Jennifer Fitts, Deputy Social Services Director Edgar Perez, Program Manager