Board Of Supervisors — Tuesday, October 14, 2014

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Linda Morris, LMFT, MAC Interim Behavioral Health Director DATE: October 2, 2014 SUBJECT: Fifth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2014-2015 EXECUTIVE SUMMARY: Attached for your approval is the Fifth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2014-15. BACKGROUND AND DISCUSSION: Lake County Behavioral Health contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $70,000 Amount Budgeted: $70,000 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The amount budgeted for the Anasazi Contract is $70,000. Lake County Behavioral Health is requesting a contract maximum of $70,000. The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health) and Realignment (Mental Health and AODS). STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Fifth Amendment to the Agreement between the County of Lake and Cerner Corporation in the amount of $70,000 and to authorize the Board Chair to sign the Fifth Amendment to the Agreement.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: JIM BROWN, HEALTH SERVICES DIRECTOR DATE: September 29, 2014 SUBJECT: Proclamation Commending Mary Dietz, Public Health Nurse, Upon Her Retirement for Her Twenty-One Years of Service EXECUTIVE SUMMARY: The County of Lake, Public Health Services Department would like to take this opportunity to commend Mary Dietz, Public Health Nurse upon her retirement from service. She has been providing health education and care to the citizens of Lake County since July 1993. FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Marisa Chilafoe, Emergency Services Manager DATE: October 6, 2014 SUBJECT: Emergency Services Assistant Position EXECUTIVE SUMMARY: During the transition of the Lake County Office of Emergency Services ("Lake OES") from the Sheriff's Department to the County Administrative Office ("CAO"), several improvements were outlined for Lake OES to implement. In March of 2014, the CAO appointed an Emergency Services Manager to lead Lake OES activities on behalf of the County. Following the recent changes to Lake OES, a survey of our current state of preparedness, formal approval by the Disaster Council of the Lake OES Strategic Plan, and increased preparedness, outreach and program management activities, it is necessary to add an Emergency Services Assistant to provide much needed support to the Emergency Services Manager. The Emergency Services Assistant is an extra-help position in BU 2704 of the FY 2014/2015 budget with support from Emergency Management Performance Grant ("EMPG") funds. The nature of the work and qualifications of the Emergency Services Assistant are similar to that of a Public Services Analyst or Staff Services Analyst, however, specific to Lake OES. Those two classifications are at salary grade A20 ($18.46 per hour). The formal job description is being finalized by Human Resources and can be approved by the Director's authority. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $15,490.00 (FY 2014/2015) Additional Requested: Annual Cost (if planned for future years): $17,404.00 (FY 2015/2016) FISCAL IMPACT (Narrative): The position is in BU 2704 of the FY 2014/2015 approved budget and will be supported by EMPG funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the Emergency Services Assistant position at a salary grade of A20 ($18.46 per hour).

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Kathy Ferguson DATE: October 7, 2014 SUBJECT: Amendments to County policy regarding Extra Help and the Patient Protection and Affordable Care Act. EXECUTIVE SUMMARY: Your Board adopted a policy in December of 2012 to establish policy related to extra help work hours to avoid penalties or the expense of providing insurance benefits related to provisions of the Affordable Care Act (ACA). Your Board defined Measurement Periods, Administrative Periods and limited extra help workers to 25 hours per week except with specific exceptions. Since that time a number of ACA provisions and definitions have been changed and/or clarified, requiring that the County update its policy in order to be compliant. The attached policy revision addresses the necessary changes. The following is a summary of the primary amendments to the existing policy: * Redefinition of the Standard Measurement Period to be 12 months beginning and ending in November * Redefinition of the Administrative Period, so that the combination of the Measurement Period and Administrative Period does not exceed 13 months and a portion of a 14th month. * Recognition of the definitions/clarification provided regarding seasonal workers, variable hour employees, and very short term workers. * Clarification of the process by which exceptions to the 25 hour per week rule may be requested and the circumstances under which such exceptions may be granted. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board's approval of this amended County policy.

..Title ..Body MEMORANDUM TO: Board of Directors, Lake County Watershed Protection District FROM: Scott De Leon, Director of Water Resources DATE: October 6, 2014 SUBJECT: Adopt A Resolution Authorizing the Director of Water Resources to submit a grant application for The Quagga/Zebra Mussel Infestation Prevention Program and authorizing the Director of Water Resources to sign said application and grant. EXECUTIVE SUMMARY: The Lake County Watershed Protection District intends to submit a grant application to the State of California Parks and Recreation, Division of Boating and Waterways for funds available for Quagga/Zebra mussel prevention. A requirement of this agency is a funding agreement resolution from the governing board of the entity submitting the application. This item is for the approval of the funding agreement Resolution. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt the funding agreement resolution and authorize the chair to sign the resolution.

..Title ..Body TO: Board of Supervisors FROM: Alan D. Flora, Deputy Administrative Officer Christopher Shaver, Deputy Administrative Officer Shanda Harry, Deputy County Counsel DATE: October 10, 2014 SUBJECT: Memoranda of Understanding with the Lake County Deputy Sheriff's Association and the County of Lake for Calendar Years 2014-2015 EXECUTIVE SUMMARY: Presented for approval by the Board of Supervisors is a Memorandum of Understanding by and Between the Lake County Deputy Sheriff's Association DSA) and the County of Lake for calendar years 2014-2015. Based on the Board's overall priorities of maintaining a balanced budget, maintaining existing service levels, and not reducing employee benefits, the County presents an agreement with the DSA. Based upon current and near future economic indicators, the County is not able to afford a cost of living increase. Nevertheless, the Board has committed funding to offset rising employee health care costs with a healthcare stipend for each year of the MOU. The agreement covers the 2014-2015 calendar years. The specific changes and additions to the MOU, which have been previously approved by the Board and negotiated with the Lake County Deputy Sheriff's Association, are listed below: 1. Two year agreement through December 31, 2015. 2. $750 annual healthcare stipend provided for each year of the agreement, based on specific eligibility criteria as defined in the MOU. 3. Longevity steps merged into the existing salary scale and based on merit rather than time-in-service (2.5% every five years). 4. Removal of "me too" clauses. 5. Newly hired Deputies shall receive the entire first year's annual uniform/equipment allowance of $1600 upon appointment. Deputies that fail to complete their first year will have to reimburse the County on a pro-rated basis. 6. $1500 a year stipend to the Deputy/Sergeant assigned as Range Master, with the limit of one assigned Range Master at any one time. 7. Add incentive for Sergeants supervising the classification of Investigator, Narcotic Specialist and Criminalist. 8. Increase sick leave cash out from 20 hours to 40 hours for Sergeants. 9. County agrees to provide light weight level IIIA ballistic vests, to be replaced at the time of expiration recommended by the manufacturer. Sworn personnel will be required to wear the vests in accordance with department policy. 10. County agrees to provide a $500 per calendar year equipment allowance to D.A. Investigators. 11. Deputies/Sergeants can receive a maximum of three "special assignment" differential pays at one time. Bilingual and POST incentive pays are excluded as an "assignment". 12. Increase the yearly equipment allowance by $100, for a total of $1,000. 13. Removal of the requirement for the intermediate post certificate in the job description for the position of Deputy II (see attached description). 14. Provide a stepped increase of 2.5% percent of base pay for intermediate, advanced, and supervisory post certificate holders, beginning on or around July 21, 2015. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board offer the attached resolution to adopt the Memorandum of Understanding and authorize the Chairperson to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Marisa Chilafoe, Emergency Services Manager DATE: October 6, 2014 SUBJECT: Continuing the Proclamation of Emergency Declaration for Drought Conditions EXECUTIVE SUMMARY: On March 4, 2014, your board proclaimed a state of local emergency due to ongoing drought conditions, and extended the proclamation on April 8, 2014, May 13, 2014, June 10, 2014, July 8, 2014, August 12, 2014, and again on September 16, 2014. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days. Over the course of this summer, the severity of drought conditions have become apparent as our community water systems, private wells and natural resources struggle to maintain adequate water supply, and we anticipate potential impacts to local agriculture due to these conditions. In response to the drought, the County of Lake Office of Emergency Services has formed an ad hoc Drought Task Force to closely monitor the situation and coordinate the County's response efforts, engaging other water companies, State, Tribal and local officials in identifying solutions and promoting conservation outreach, and provide your Board with the following additional agency summaries: * The Governor's Office of Emergency Services ("Cal OES") continues to conduct weekly drought conference calls in order to monitor conditions statewide and assist local government with solutions and potential funding sources. * The State Water Resources Control Board ("SWRCB") has passed State-wide conservation regulations for Rural Water Suppliers which remain in effect until April 2015. * The SWRCB, Drinking Water Program has been actively supporting community water systems with information and solutions for maintaining systems, and participating in the local Drought Task Force. * Special Districts continues to monitor its community water systems, and has been successful in implementing conservation measures, urgency ordinances and procuring grant funding to mitigate system issues. * Public Services has done an outstanding job conserving water use in public facilities and parks, resulting in a reduction of water-use by over 40%. * Local fire districts have reduced water-use in training, station landscaping and equipment washing, and have also begun using back-wash water from local water districts in fire operations where possible to join in conservation efforts. * State and local law enforcement agencies and code enforcement have become inundated with water theft county-wide, and the many complexities and safety risks associated with this issue. * Through the help of Cal OES, The Home Depot will be providing water conservation kits for Lake OES to distribute to low-income populations and vulnerable system customers in Lake County. Kits will be distributed at the Lake OES booth during the Heroes of Health & Safety Fair on Saturday, October 18, 2014 - details to follow. * Winter weather forecasts indicate below average conditions. Even with normal precipitation and snow pack levels (which is not anticipated), conditions will not fully recharge reservoir, well and lake levels for the following summer. Thus, we must prepare for another drought year in 2015. Given the circumstances, the County continues to seek State or Federal assistance as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for maintaining the health and safety of Lake County residents and tourists, and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required. FISCAL IMPACT: X None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to drought conditions.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Marisa Chilafoe, Emergency Services Manager DATE: October 6, 2014 SUBJECT: A Resolution of Intent to Participate in The Great California Shakeout EXECUTIVE SUMMARY: As recognized during the earthquake that struck Napa County on August 24, 2014, Lake County is not immune from natural hazards whether it be wildfire, flood, winter storm, drought or earthquake, and recognizes the importance of enhancing our ability to withstand these hazards through prevention, preparedness, response and mitigation. By offering this resolution, the Board of Supervisors recognizes the County of Lake's participation in the largest earthquake drill in history, supports community preparedness and resiliency, and supports County employees as they exercise the Courthouse Evacuation Plan on Thursday, October 16, 2014, at 10:16 a.m. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your board adopt the Resolution supporting The Great California Shakeout and Courthouse Evacuation Plan exercise on Thursday, October 16, 2014, at 10:16 a.m.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: JIM BROWN, HEALTH SERVICES DIRECTOR DATE: October 3, 2014 SUBJECT: Ordinance of the Board of Supervisors of the County of Lake, State of California Rescinding Lake County Ordinance No. 2990 and Re-Establishing County of Lake Health Services as a Member of the Existing Partnership HealthPlan of California Commission Under a New Article EXECUTIVE SUMMARY: In 2013 The Board of Supervisors adopted Lake County Ordinance No. 2990 establishing the County of Lake Health Services as a member of the existing Partnership HealthPlan of California Commission and it was added into the Lake County Code. Recently it was discovered that Article XXVI had already been added to the Lake County Code requiring the rescission of Lake County Ordinance No. 2990 and the adoption of a new ordinance to re-establish County of Lake Health Services as a member of the Partnership HealthPlan of California Commission. One of our requirements to officially join the PHP County Organized Health System is to have a Board approved Ordinance supporting County participation on the PHP Commission. The principle function of the governing board is to provide oversight and guidance, set policy and provide strategic direction. County of Lake, under the current Membership guidelines will continue to hold two seats on the Commission. If you should have any questions, please contact me at 263-1090. FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.