Board Of Supervisors — Tuesday, October 28, 2014

..Title ..Body MEMORANDUM TO: Denise Rushing, Chairperson, Board of Supervisors FROM: Francisco Rivero, Sheriff DATE: October 4, 2014 SUBJECT: Authorize the County Administrative Officer to sign the Grant Award Acceptance for FY 2014-15 Edward Byrne Memorial Justice Assistance Grant (JAG) Program from the US Department of Justice in the amount of $15,246 to fund an Extra Help Law Enforcement Record Technician in the Sheriff's Office. EXECUTIVE SUMMARY: Following the Board of Supervisors approval of the grant application on June 10, 2014, the Lake County Sheriff's Office has been awarded a grant by the US Department of Justice that continues funding that is available through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The following amounts have been received in prior years. FY2009/10 $21,745 FY2010/11 $20,913 FY2011-12 $15,577 FY2012/13 $14,497 FY2013/14 $13,652 FY2014/15 $15,246 The Sheriff's Office will continue to use this funding for the Special Victims/Vulnerable Persons program. This funding will provide the money needed for scanning each of the investigations into an automated system. This work will be done by an extra help law enforcement records technician. The current grant has a two year grant cycle. Now that the application has been awarded, Board action is requested to authorize the County Administrative Officer to sign the Grant Award Acceptance to indicate compliance with Special Conditions. FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted Estimated Cost: 15,246 Amount Budgeted: 0.00 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): Allocation of monies will be included in the mid -year budget adjustments . STAFFING IMPACT (if applicable): To be staffed with an extra help employee. ..Recommended Action RECOMMENDED ACTION: Authorize the County Administrative Officer to sign the Grant Award Acceptance

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Jim Brown, Health Services Director DATE: October 15, 2014 SUBJECT: Resolution Approving the Application and Certification Statement for the State Department of Health Services, CMS Branch's Child Health and Disability Prevention Program (CHDP) and Health Care Program for Children in Foster Care (HCPCFP) Renewal Grant for FY 2014/2015 and Authorize the Board Chair to Sign Said Certification Statement EXECUTIVE SUMMARY: The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations. It carries out community activities which include planning, evaluation and monitoring, case management to link clients with medical care, providing health education materials, quality assurance and client support services such as assistance with transportation and medical, dental, and mental health appointment scheduling. The CHDP Program is also responsible for oversight of the Health Care Program for Children in Foster Care (HCPCFC). Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing Director at the Public Health Division at 263-1090. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $239,610 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director SUBJECT: Notice of Assessment & Lien Hearing for Steven Gerstmann; October 28, 2014 @ 9:30 AM Supervisorial District 1 Date: October 10, 2014 ATTACHMENTS: 1. Notice of Nuisance and Order to Abate 2. Notice of Assessment 3. Proposed Notice of Lien 4. Contractor's Invoice 5. Task Sheet I. PROPERTY OUTLINE: Property Owner: Steven M. Gerstmann Location: 16560 Rose Street, Lower Lake APN: 024-342-16 Zoning: "SR", Suburban Reserve District Case #: 13-00834 & 14-0091 II. ABATEMENT SUMMARY On May 16, 2014, a Notice of Nuisance and Order to Abate was prepared, and was posted at 16560 Rose Street, Lower Lake on May 19th. The Notice was also mailed, certified to the property owner of record due a manufactured home that had been destroyed by fire. Several complaints had been filed by area residents. The Notice of Nuisance provided the owner, Mr. Gerstmann with 30 days to demolish and remove the remaining debris from the property. No action was taken by Mr. Gerstmann to abate the Public Nuisance. On July 29, 2014 Community Development Department staff solicited bids from local contractors. On August 8, 2014, JC Construction was identified as the lowest bidder. On August 25, 2014 a contract was entered into with the contractor and the job was completed on September 16, 2014. III. RECOMMENDATION: Staff recommends the Board of Supervisors confirm the assessment of $2,482.20 and direct staff to Record a Notice of Lien against the property. The cost to demolish the mobile home and clean up the property was $2,000.00. The administrative costs on this case amounted to $482.20. Sample Motion: I move that the assessment of $2,482.20for nuisance abatement on property located at 16560 Rose Street, Lower Lake, CA, also known as Assessors Parcel Number 024-342-16, and owned by Steven M. Gerstmann be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,482.20 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director SUBJECT: Notice of Assessment & Lien Hearing for Eldon and Linda Gomes; October 28, 2014 @ 9:35 AM Supervisorial District 3 Date: October 15, 2014 ATTACHMENTS: 1. Notice of Nuisance and Order to Abate 2. Notice of Assessment 3. Proposed Notice of Lien 4. Contractor's Invoice 5. Task Sheet I. PROPERTY OUTLINE: Property Owner: Eldon & Linda Gomes-Trustee, P.O. Box 825, Jamestown, CA 95327 Location: 2840 Lakeview Drive, Nice APN: 031-181-38 Zoning: "R1", Single-Family Residential Case #: 14-0046 II. ABATEMENT SUMMARY On March 14, 2014, a Notice of Nuisance and Order to Abate was prepared and posted at this site and mailed, certified to the property owner of record due to an abandoned, sub-standard dwelling that is not secured from entry. Several complaints had been filed by area residents. The Notice provided Mr. and Mrs. Gomes with 30 days to repair or demolish the structure. The property owners contacted the Community Development Department and discussed their options. On May 29, 2014, the property owners obtained a board up permit to allow them more time to make a decision to either repair or demolish the structure. On August 1, 2014, a call was received from Mrs. Gomes indicating they wanted Community Development to obtain a contractor and demolish the structure. Bids were obtained from local contractors and on August 21, 2014 a contract was entered into with a local contractor for demolition and clean up services. On September 26, 2014 the abatement was completed. ..Recommended Action III. RECOMMENDATION: Staff recommends the Board of Supervisors confirm the assessment of $6,465.81 and direct staff to Record a Notice of Lien against the property. The cost to demolish the structure and dispose of the debris was $6,000.00, with administrative costs amounting to $465.81. Sample Motion: I move that the assessment of $6,465.81 for nuisance abatement on property located at 2840 Lakeview Dr Nice, CA, also known as Assessor's Parcel Number 031-181-38, and owned by Eldon F and Linda L Gomes be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $6,465.81 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: October 23, 2014 SUBJECT: Consideration of staff recommendation to close the Historic Courthouse Museum on Sundays and on Labor Day (First Monday in September) and to permanently close the Visitor Information Center in Lucerne effective October 31, 2014. EXECUTIVE SUMMARY: Pursuant to Lake County Code Section 2-2.4 the County Museums and Visitor Information Center are open during the hours as designated from time to time by your Board. Therefore, Board action is required to implement the following: a) Reducing hours of operation for Historic Courthouse Museum Due to staffing reduction, staff recommends closing the Courthouse Museum on Sundays, effective November 2, 2014. Staff also recommends closing the Courthouse Museum on Labor Day, the last Monday in September. If such requests are approved by your Board, the hours of operation for each museum would be as follows: Courthouse Museum: open Wednesday thru Saturday, from 10 a.m. to 4 p.m. Lower Lake Museum: open Wednesday thru Saturday, from 11 a.m. to 4 p.m. Holidays Historic Courthouse Lower Lake Schoolhouse New Year's Day Closed Closed Memorial Day 12:00 to 4:00 pm Closed 4th of July 12:00 to 4:00 pm Closed Labor Day Closed Closed Veteran's Day Closed Closed Thanksgiving Closed Closed Day after Thanksgiving 12:00 to 4:00 pm Closed Christmas Eve day Closed Closed Christmas Day Closed Closed b) Closing the Visitor Information Center As discussed in previous Board meetings, your Board authorized the closure of the Visitor Information Center when visitor information services are being provided by the visitor information kiosks and Library staff are prepared to respond to emails and telephone calls. The Library staff has received training and has been doing well in responding to phone calls and email inquiries. After inviting applications from businesses to host kiosks, staff is working with the owners of businesses in a few of the Northshore communities. We expect to place the kiosks in those businesses well before October 31. Therefore, visitor information services will continue to be provided along the Northshore after the closure of the VIC. A few applications from business in other communities have also been received, but no locations have yet been approved. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve closing the Historic Courthouse Museum on Sundays and on Labor Day (first Monday in September ) and permanently closing the Visitor Information Center in Lucerne effective 5:00 pm on October 31, 2014.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: October 24, 2014 SUBJECT: Consideration of Options to Provide Public Defender Services and Request for Staff Direction EXECUTIVE SUMMARY: As directed by your Board staff has investigated alternatives to provide public defender services. Staff conducted a survey and found several models. A summary of the findings, along with Lake County's experiences, is provided below: 1. Create a County Public Defender office and staff with county employees. Many counties have a Public Defender Office staffed with county employees. Lake County used this model for a few years in the early 1980's. Returning to this model could be very expensive. It could easily be $200,000 to $300,000 more per year than the cost of the current contract. 2. Contract directly with individual attorneys. This was the model used in Lake County prior to 1999. The individual contracts were administered by staff in the County Administration Office. An alternative would be to have the contracts administered by staff in County Counsel Office. This option may require additional staff with expertise in the legal system. Many other counties use this model. For example, Kings County has been contracting independently with attorneys for the past 20 years. Currently, the county contracts independently with 21 attorneys. The CAO monitors the contract; however, the contract is managed by a felony attorney who receives additional financial incentives to manage the contract. The attorney acts as a liaison with the CAO's office and they meet regularly regarding the contract. The CAO is very happy with the way the PD contract is handled. The County also has small public defender office with three full-time attorneys that exclusively represent minors' interests for custodial and juvenile hearings. 3. Contract with a consortium of individual attorneys. Other counties use this model. For example, Butte County contracts with attorneys who have formed a consortium. However, the consortium is not a legal structure or entity, but is based on an agreement among the 19 attorneys and county. The attorneys elect an executive director with a one-year term. The executive director receives additional financial compensation to manage case assignments and to contract out for investigators, interpreters and other services under a separate budget allocation. The overall contract with the consortium is managed by the CAO's office. 4. Contract with an existing legal firm. San Luis Obispo is one county that contracts with a local law firm. 5. Contract with local bar association A couple of the large counties (e.g. San Mateo and Kern) contract with the local bar association. 6. Continue with the current model of contracting with a corporation specializing in public defense services. This model has served the County well for the past 14 years. The services have been delivered cost-effectively and the need to use conflict counsel has been held to a minimum in recent years. The Public Defender Oversight Committee has been satisfied with the performance of LLDS for the past several years, recommending renewal of the contract each time it is up for renewal. Furthermore, in its most recent report, the Grand Jury also gave a favorable review of services provided by LLDS. However, the arrangement needs to be improved. The current medical issues of the LLDS President have highlighted the problems that can arise when a single person is responsible to oversee the continued performance of a critical and essential responsibility of county government. Many other situations may arise that could have a similar effect on the delivery of public defender services. So the entity with which the County contracts must be one formed to ensure continuity of services in the event one person is not able to act on behalf of the contractor. There may be other issues to be addressed as well. Summary After considering all of the options described above, staff recommends continuing with option #6. The Board could direct staff to issue a request for proposals (RFP) or waive the RFP process and direct staff to negotiate a contract with Angela Carter and others, as may be identified, representing a new legal entity. Keeping in mind that the current contract with LLDS is scheduled to terminate on December 31, 2014, time is of the essence to put a new contractor in place. Issuing an RFP would require time to prepare and issue an RFP, award a new contract and have the new legal entity enter into contracts with new sub-contractors. That is a lot of work to complete in two months before the current contract with LLDS expires in December. On the other hand, waiving the RFP process and directing staff to begin negotiating a new contract would ensure continuity of services by using existing sub-contractors and addresses the problem identified above. Angela Carter has extensive working knowledge and experience with the administrative aspects of LLDS. Since that model and the contract with LLDS has been successful, staff believes it is in the best interest of the public to negotiate a contract with a new legal entity that would be formed to provide public defender services under the model described under #6 above. A requirement of that new legal entity is that it must be structured to ensure continued operation in the event one person is not able to perform his or her responsibilities. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board make the following findings and take action as follows: 1. Find that negotiating with Angela Carter and others representing a new legal entity is the best option to facilitate the continued provision of cost-effective, timely, and adequate public defender services. 2. Find that since the new contract is expected to not exceed the amount of the existing contract; issuing an RFP would produce no economic benefit to the County. 3. Therefore, in the best interest of the public, the RFP process is waived and staff is directed to negotiate a new contract with Angela Carter and others, as may be identified, representing a new legal entity.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: October 15, 2014 SUBJECT: Approve Agreement between the County of Lake and Pacific Legacy, Inc. for Archaeological Services for the Soda Bay Rd at Cole Creek Bridge Replacement Project near Kelseyville, CA EXECUTIVE SUMMARY: On July 23, 2014, the Department of Public Works requested proposals for Archaeological Services for the implementation of the approved Data Recovery Plan (DRP) during the construction phase of the Soda Bay Rd at Cole Creek Bridge Replacement Project. In response to the July 23, 2014 request, proposals were received from Solano Archaeological Services, Alta Archaeological Consulting, Archaeological Research, Far Western Anthropological Research Group and Pacific Legacy. On September 29, 2014, the Consultant Selection Panel selected Pacific Legacy, Inc., as the best qualified firm in accordance with the County policy for review and selection of professional consultants. Staff negotiated the proposed fee with Pacific Legacy, Inc., and they agreed that the fee for their services will not exceed $219,000. The project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding and state Surface Transportation Improvement Program (STIP) funding. Therefore, this project is 100% federally and state funded through construction. Staff recommends that the Board of Supervisors approve the Agreement for Archaeological Services for the Soda Bay Rd at Cole Creek Bridge Replacement Project with Pacific Legacy, Inc. in an amount not to exceed $219,000 and authorize the Chair to execute said Agreement. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $219,000.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding and state Surface Transportation Improvement Program (STIP) funding. Therefore, this project is 100% federally and state funded through construction. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve the Agreement for Archaeological Services for the Soda Bay Rd at Cole Creek Bridge Replacement Project with Pacific Legacy, Inc. in an amount not to exceed $219,000 and authorize the Chair to execute said Agreement.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Anita L. Grant, County Counsel DATE: October 21, 2014 SUBJECT: Consideration of approval of the implementation of the Company Nurse Telephone Triage Program EXECUTIVE SUMMARY: Your Board had previously approved in concept the implementation of the Company Nurse Telephone Triage Program available to participating CSAC_EIA Workers' Compensation Program members. The goal of this program is to reduce the number of reported First Aid claims in which the injured employee can self treat with the advice of the telephone triage nurse and does not need to be seen by a nurse or doctor. In many cases, simple injuries/exposures such as poison oak, bee bites, and/or simple strains do notrequire immediate medical attention at a clinic or hospital. Under the Company Nurse Program, the employee and supervisor or manager will call a designated toll free number to report the injury. Company Nurse gathers information over the phone and helps the injured worker access the appropriate medical treatment. This is a 24/365 nurse call center staffed by trained medical professionals to both provide first_aid advice and to serve as a conduit for appropriate medical treatment for injured employees. Further, this program allows the medical professional to gather detailed information about the injury that is simultaneously provided to Risk Management and, if necessary, to the medical provider. This should significantly reduce the reporting lag time and ensure that workers' compensation benefits are provided without delay. Some of the benefits of the program are centralized claims reporting, reduction in late claims reporting, reduction in administrative time, more consistent claims procedures, reduction in the number of claims reported (first aid), and the elimination of the need for an employee's supervisor or manager to make a "need for treatment" decision. The implementation of this program will not incur any additional costs to the County. Implementation was delayed when it was determined that the County's third-party administrator for workers' compensation claims should be replaced and a new third-party administrator was selected. That selection has been made. Effective November 1, the County's third-party administrator for workers' compensation claims is Intercare. In checking with other agencies which also moved to Intercare, the agencies were all very complimentary and very impressed with the professionalism and competency of Intercare. If your Board will issue your final approval, we will also implement Company Nurse on November 1 so that it will be available to County employees. That your Board approve the implementation of Company Nurse effective November 1, 2014. This approval may be accomplished by motion. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: That your Board approve the implementation of Company Nurse effective November 1, 2014. This approval may be accomplished by motion.