Board Of Supervisors — Tuesday, October 21, 2014
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meetings held October 7, 2014 and October 14, 2014.
Minutes
proposed on consent
7.2Adopt Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
Proclamation
proposed on consent
Staff memo
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): No fiscal impact at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: To adopt and present the Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Gessner
Behavioral Health Prevention Coordinator
DATE: September 30, 2014
SUBJECT: Adopt Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
EXECUTIVE SUMMARY: Red Ribbon Week is about encouraging kids to be drug-free and marking the progress we have made. Many teens are choosing not to use drugs. This campaign provides communities with a forum to bring together parents, school personnel, and businesses as we work for new and innovative ways to keep kids drug-free.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): No fiscal impact at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: To adopt and present the Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
7.3Approve Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2014-15, in the amount of $50,000 and authorize the Chair to sign.
Report
proposed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2014-2015. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for mental health and specialty mental health services provided in the Non Public School-Counseling Enriched Education Program. The Non Public School-Counseling Enriched Education Program was previously referred to as Day Treatment Intensive services and was billed at an all-inclusive rate. Currently, Edgewood has decided to unbundle the Day Treatment Intensive services, and will bill for mental health and specialty mental health services per the rate sheet attached to the Agreement.
BACKGROUND AND DISCUSSION: Edgewood Center for Children and Families is an RCL 14 placement for children and youth in need of a more intensive program milieu where the Non Public School-Counseling Enriched Education Program is provided five (5) days a week. A Lake County Medi-Cal beneficiary is placed at the Edgewood residential facility by another county agency.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2014-15 is $250,000. The maximum amount of this contract is $50,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Interim Behavioral Health Director requests approval of the Agreement between the County of Lake and Edgewood Center for Children and Families for the amount of $50,000 and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Interim Behavioral Health Director
DATE: October 1, 2014
SUBJECT: Agreement between County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2014-15.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2014-2015. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for mental health and specialty mental health services provided in the Non Public School-Counseling Enriched Education Program. The Non Public School-Counseling Enriched Education Program was previously referred to as Day Treatment Intensive services and was billed at an all-inclusive rate. Currently, Edgewood has decided to unbundle the Day Treatment Intensive services, and will bill for mental health and specialty mental health services per the rate sheet attached to the Agreement.
BACKGROUND AND DISCUSSION: Edgewood Center for Children and Families is an RCL 14 placement for children and youth in need of a more intensive program milieu where the Non Public School-Counseling Enriched Education Program is provided five (5) days a week. A Lake County Medi-Cal beneficiary is placed at the Edgewood residential facility by another county agency.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2014-15 is $250,000. The maximum amount of this contract is $50,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Interim Behavioral Health Director requests approval of the Agreement between the County of Lake and Edgewood Center for Children and Families for the amount of $50,000 and to authorize the Board Chair to sign the Agreement.
7.4Award Bid for HR3 Sign Replacement and Striping Project, Bid No. 13-35, to Statewide Traffic Safety and Signs, Inc., in the Amount of $120,184.51.
Agreement
proposed on consent
Staff memo
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, September 17, 2014. Three (3) bids were received and the apparent lowest responsible bidder was Statewide Traffic Safety and Signs, Inc., of Nipomo, CA. Please refer to the attached bid tabulation.
The project is funded 90 % from the Federal Highway Administration High Risk Rural Roads (HR3) program, and a 10% local funds match. The scope of the project is the installation of centerline markings and markers and upgrading of the existing warning signs and sign posts, along Butts Canyon Road and Soda Bay Road.
Staff recommends that the Board of Supervisors award the Contract for the HR3 Sign Replacement and Striping Project to Statewide Traffic Safety and Signs, Inc., in the amount of $120,184.51 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $120,184.51
Amount Budgeted: $144,536.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is funded 90 % from the Federal Highway Administration High Risk Rural Roads (HR3) program, and a 10% local funds match. The scope of the project is the installation of centerline markings and markers and upgrading of the existing warning signs and sign posts, along Butts Canyon Road and Soda Bay Road.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the Contract for the HR3 Sign Replacement and Striping Project to Statewide Traffic Safety and Signs, Inc., in the amount of $120,184.51 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 8, 2014
SUBJECT: Award of Bid for HR3 Sign Replacement and Striping Project. Bid No. 13-35
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, September 17, 2014. Three (3) bids were received and the apparent lowest responsible bidder was Statewide Traffic Safety and Signs, Inc., of Nipomo, CA. Please refer to the attached bid tabulation.
The project is funded 90 % from the Federal Highway Administration High Risk Rural Roads (HR3) program, and a 10% local funds match. The scope of the project is the installation of centerline markings and markers and upgrading of the existing warning signs and sign posts, along Butts Canyon Road and Soda Bay Road.
Staff recommends that the Board of Supervisors award the Contract for the HR3 Sign Replacement and Striping Project to Statewide Traffic Safety and Signs, Inc., in the amount of $120,184.51 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $120,184.51
Amount Budgeted: $144,536.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is funded 90 % from the Federal Highway Administration High Risk Rural Roads (HR3) program, and a 10% local funds match. The scope of the project is the installation of centerline markings and markers and upgrading of the existing warning signs and sign posts, along Butts Canyon Road and Soda Bay Road.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the Contract for the HR3 Sign Replacement and Striping Project to Statewide Traffic Safety and Signs, Inc., in the amount of $120,184.51 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
7.5Approve Agreement between the County of Lake and Dixon Backhoe & Engineering for abatement of nuisance conditions at 19827 Bear Valley Road, Middletown (APN 141-722-05), total amount $17,500, and authorize the Chair to sign.
Agreement
proposed on consent
Staff memo
Attachment: Agreement to Abate Property at 19827 Bear Valley Road, Middletown, CA
The Community Development Department requests your Board's approval of the attached agreement with Dixon Backhoe & General Engineering for abatement of nuisance conditions at 19827 Bear Valley Road in Hidden Valley. Staff solicited bids from five C-21 licensed contractors and received three quotes for abatement of this site. Dixon Backhoe & General Engineering provided the lowest bid. The Abatement will entail demolition of a partially burned dwelling and garage, including removal of the foundation. There is a considerable amount of materials and debris that will have to be removed from the site. The contractor proposes to complete the work for $17,500.00.
Staff recommends that the Board of Supervisors approve the attached Agreement between the County of Lake and Dixon Backhoe & General Engineering. The property owner has failed to take any action to repair the dwelling in more than a year, and it is in severe disrepair. All proper notices and postings were done and appeal deadlines had passed last year. Two photos depicting some of the damage are included on the next page.
..Recommended Action
RECOMMENDED MOTION:
I move that the Board of Supervisors approve the Agreement for abatement services with Dixon Backhoe & General Engineering for abatement of nuisance conditions located at 19827 Bear Valley Road, Middletown, CA in the amount of $17,500.00 and authorize the Chair to execute said agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Approval of Agreement between the County of Lake and Dixon Backhoe & General Engineering for Abatement of Nuisance Conditions
October 28, 2014 Agenda Item
DATE: October 7, 2014
Attachment: Agreement to Abate Property at 19827 Bear Valley Road, Middletown, CA
The Community Development Department requests your Board's approval of the attached agreement with Dixon Backhoe & General Engineering for abatement of nuisance conditions at 19827 Bear Valley Road in Hidden Valley. Staff solicited bids from five C-21 licensed contractors and received three quotes for abatement of this site. Dixon Backhoe & General Engineering provided the lowest bid. The Abatement will entail demolition of a partially burned dwelling and garage, including removal of the foundation. There is a considerable amount of materials and debris that will have to be removed from the site. The contractor proposes to complete the work for $17,500.00.
Staff recommends that the Board of Supervisors approve the attached Agreement between the County of Lake and Dixon Backhoe & General Engineering. The property owner has failed to take any action to repair the dwelling in more than a year, and it is in severe disrepair. All proper notices and postings were done and appeal deadlines had passed last year. Two photos depicting some of the damage are included on the next page.
..Recommended Action
RECOMMENDED MOTION:
I move that the Board of Supervisors approve the Agreement for abatement services with Dixon Backhoe & General Engineering for abatement of nuisance conditions located at 19827 Bear Valley Road, Middletown, CA in the amount of $17,500.00 and authorize the Chair to execute said agreement.
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Phil Murphy spoke regarding sample ballot errors and Larry Anderson spoke regarding land records.
8.29:10 A.M. - Presentation of Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
Proclamation
Staff memo
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): No fiscal impact at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: To adopt and present the Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Gessner
Behavioral Health Prevention Coordinator
DATE: September 30, 2014
SUBJECT: Adopt Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
EXECUTIVE SUMMARY: Red Ribbon Week is about encouraging kids to be drug-free and marking the progress we have made. Many teens are choosing not to use drugs. This campaign provides communities with a forum to bring together parents, school personnel, and businesses as we work for new and innovative ways to keep kids drug-free.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): No fiscal impact at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: To adopt and present the Proclamation designating the week of October 19-25, 2014 as Red Ribbon Week in Lake County.
Clerk’s notes: Chair Rushing read the proclamation in to the record and presented it to Bahvioral Health Substance Abuse Program Coordinator Jim Gessner.
8.39:15 A.M. - Lake County Office of Education, Superintendent Wally Holbrook - FY 2013/14 Annual Report for Upper Lake HUB.
Report
Staff memo
EXECUTIVE SUMMARY:
Lake County Office of Education's Superintendent, Wally Holbrook, would like to schedule a brief presentation to the Board of Supervisors for the Upper Lake HUB's Annual Report for 2013/14. The HUB in Upper Lake has just celebrated its first anniversary and Mr. Holbrook would like to share that success with the Board.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 16, 2014
SUBJECT: Upper Lake HUB's Annual Report for 2013/14
EXECUTIVE SUMMARY:
Lake County Office of Education's Superintendent, Wally Holbrook, would like to schedule a brief presentation to the Board of Supervisors for the Upper Lake HUB's Annual Report for 2013/14. The HUB in Upper Lake has just celebrated its first anniversary and Mr. Holbrook would like to share that success with the Board.
Clerk’s notes: Lake County Office of Education Superintendent Wally Holbrook gave the presentation. There were several staff members present. Joan Reynolds and Laurie Lewis also spoke.
This item was informational only, there was no Board action taken.
8.59:35 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,955.91, for 3507 Meadow Wood Drive, Kelseyville, CA (APN 045-033-30 - Paul Villanueva and Antoinette Villanueva)
Action Item
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Rushing: aye Smith: aye
Brown: aye Comstock: aye Farrington: aye Rushing: aye Smith: aye
Staff memo
I. PROPERTY OUTLINE:
Property Owner: Villanueva, Paul & Antoinette
Location: 3507 Meadow Wood Drive, Kelseyville
APN: 045-033-30
Zoning: "R1-RD", Single-Family Residential-Residential Design
Case #: 14-0002
II. ABATEMENT SUMMARY
On January 8, 2014 Community Development Department staff was contacted by the Lake County Sheriff's Drug Eradication Task Force concerning a large indoor marijuana cultivation operation that resulted in significant damage to the residence at 3507 Meadow Wood Drive, Kelseyville. Upon arrival, the Chief Building Official confirmed that the house was unsafe for occupancy due to substandard, unpermitted electrical work and mold. The Building Official red tagged the dwelling and authorized PG&E to disconnect the electrical service. On January 22, 2014 a Notice of Nuisance and Order to Abate was prepared and posted at the site, and mailed, certified to the property owner of record due to the unsafe electrical and mold issues.
On April 23rd the site was inspected and staff confirmed that no action had been taken to repair the damage. The nuisance conditions were found to have further deteriorated as the house was no longer secured from entry. On May 7th a Courtesy Notification was mailed to the property owners informing them that the property needed to be repaired and/or boarded up to be secure from un-authorized entry. The Courtesy Notification warned that the County would abate the nuisance conditions of the owner failed to take action by June 9, 2014.
No action was taken by the property owner or the lender, despite several efforts by staff to encourage voluntary abatement. The Community Development Department solicited and obtained bids from contractors, and on August 21, 2014, the lowest bidder, Pioneer Constructors, was awarded a contract to board up and secure the structure from un-authorized entry for $1,300.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,955.91 and direct staff to Record a Notice of Lien against the property. The cost to board up and secure the structure was $1,300.00. The administrative costs for this case are $655.91.
Sample Motion:
I move that the assessment of $1,955.91 for nuisance abatement on property located at 3507 Meadow Wood Drive, Kelseyville, CA, also known as Assessor's Parcel Number 045-033-30, and owned by Paul and Antoinette Villanueva be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,955.91 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Notice of Assessment & Lien Hearing for Paul & Antoinette Villanueva;
October 21, 2014; 9:35 AM
Supervisorial District 5
Date: October 7, 2014
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Courtesy Notification
3. Notice of Assessment
4. Proposed Notice of Lien
5. Contractor's Invoice
6. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: Villanueva, Paul & Antoinette
Location: 3507 Meadow Wood Drive, Kelseyville
APN: 045-033-30
Zoning: "R1-RD", Single-Family Residential-Residential Design
Case #: 14-0002
II. ABATEMENT SUMMARY
On January 8, 2014 Community Development Department staff was contacted by the Lake County Sheriff's Drug Eradication Task Force concerning a large indoor marijuana cultivation operation that resulted in significant damage to the residence at 3507 Meadow Wood Drive, Kelseyville. Upon arrival, the Chief Building Official confirmed that the house was unsafe for occupancy due to substandard, unpermitted electrical work and mold. The Building Official red tagged the dwelling and authorized PG&E to disconnect the electrical service. On January 22, 2014 a Notice of Nuisance and Order to Abate was prepared and posted at the site, and mailed, certified to the property owner of record due to the unsafe electrical and mold issues.
On April 23rd the site was inspected and staff confirmed that no action had been taken to repair the damage. The nuisance conditions were found to have further deteriorated as the house was no longer secured from entry. On May 7th a Courtesy Notification was mailed to the property owners informing them that the property needed to be repaired and/or boarded up to be secure from un-authorized entry. The Courtesy Notification warned that the County would abate the nuisance conditions of the owner failed to take action by June 9, 2014.
No action was taken by the property owner or the lender, despite several efforts by staff to encourage voluntary abatement. The Community Development Department solicited and obtained bids from contractors, and on August 21, 2014, the lowest bidder, Pioneer Constructors, was awarded a contract to board up and secure the structure from un-authorized entry for $1,300.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,955.91 and direct staff to Record a Notice of Lien against the property. The cost to board up and secure the structure was $1,300.00. The administrative costs for this case are $655.91.
Sample Motion:
I move that the assessment of $1,955.91 for nuisance abatement on property located at 3507 Meadow Wood Drive, Kelseyville, CA, also known as Assessor's Parcel Number 045-033-30, and owned by Paul and Antoinette Villanueva be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,955.91 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Brown, and by vote of the Board, confirmed the assessment of $1,955.91 for nuisance abatement on property located at 3507 Meadow Wood Drive, Kelseyville, CA, also known as Assessor’s Parcel Number 045-033-30, and owned by Paul and Antoinette Villanueva be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,955.91 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. . The motion carried by the following vote:
Clerk’s notes: Neither the owner or representative was present. Mr.Coel presented the staff report.
Chair Rushing asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
8.69:45 A.M. - Consideration and Discussion of a Resolution Supporting the Permanent Protection of the Berryessa - Snow Mountain Region.
Resolution
Adopted, as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
Supervisor Rushing has requested your Board consider adopting a resolution supporting the permanent protection of the Berryessa -Snow Mountain region as either a national conservation area or a national monument. A memo from Supervisor Rushing is attached as well as the proposed resolution and background information comparing national conservation areas with national monuments.
..Recommended Action
RECOMMENDED ACTION:
Consideration and Discussion of a Resolution Supporting the Permanent Protection of the Berryessa - Snow Mountain Region
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 10, 2014
SUBJECT: Consideration and Discussion of a Resolution Supporting the Permanent Protection of the Berryessa - Snow Mountain Region.
EXECUTIVE SUMMARY:
Supervisor Rushing has requested your Board consider adopting a resolution supporting the permanent protection of the Berryessa -Snow Mountain region as either a national conservation area or a national monument. A memo from Supervisor Rushing is attached as well as the proposed resolution and background information comparing national conservation areas with national monuments.
..Recommended Action
RECOMMENDED ACTION:
Consideration and Discussion of a Resolution Supporting the Permanent Protection of the Berryessa - Snow Mountain Region
Supervisor Farrington offered Resolution 2014-125 as amended, and it was passed by roll call vote as follows:
Clerk’s notes: Senior Policy Director of Tuleyome, Bob Schneider, presented the item.
Chair Rushing asked if anyone present wished to speak and the following people spoke: Joan Moss and Jim Steele. No one else present wished to speak and the public input portion of this item was closed.
There was Board consensus to amend the Resolution language.
During a brief recess, the Resolution was revised to include provisions regarding grazing, hunting activities and water rights consistent with National Conservation Areas.
8.79:50 A.M. - Lake County Library Advisory Board Annual Report
Report
Staff memo
EXECUTIVE SUMMARY: Attached please find the 2012/2013 Annual Report from the Lake County Library Advisory Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: September 17, 2014
SUBJECT: Lake County Library Advisory Board Annual Report
EXECUTIVE SUMMARY: Attached please find the 2012/2013 Annual Report from the Lake County Library Advisory Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Th Board adjourned and reconvened as the Air Quality Management District Board of Directors.
Clerk’s notes: Librarian Christopher Veach gave the presentation.
Irehne Dishman, Chair of the Library Advisory Board also spoke.
Chair Rushing asked if anyone present wished to speak and Elva Hohn spoke. No one else present wished to speak and the public input portion of this item was closed.
The presentation was for informational purposes only. There was no Board action taken.
8.810:00 A.M. - PUBLIC HEARING (Continued from October 14, 2014)- (Sitting as the Air Quality Management District Board of Directors) (a) Consideration of Purchase Agreement for property located at 2617 S. Main Street, Lakeport, and (b) Adopt resolution accepting conveyance of said real property and authorize the County Administrative Officer, in coordination with the Air Pollution Control Officer, to execute the necessary documents.
Public Hearing
approved
Staff memo
EXECUTIVE SUMMARY:
On September 23, 2014 your Board approved the option to purchase of property at 2617 South Main Street in Lakeport by the Air Quality Management District, and appropriated funding for the purchase. As your Board may recall the District contracted with Conser Land Surveying to conduct an ALTA/ACSM Land Title Survey of the property. This was initiated in order to provide more clarity on the title history. The survey identified some failing exterior plumbing that was previously unknown, which has been resolved by the owner. The County Surveyor and staff have reviewed the survey and further concerns have not been identified. The Planning Commission considered and approved a General Plan Conformity Report on October 9th.
Your Board should be aware that there are two remaining tenants at the property. Evans Auto has an existing lease that will expire in November of 2015. The lease includes an option to renew for an additional five years, if terms can be negotiated by the parties. Robert Olsen is the other tenant with a lease that expires in December of 2015. Mr. Olsen's lease also includes an option that can be exercised at the tenant's request; however the tenant has agreed to remove the option language from the lease prior to the close of escrow.
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached Purchase Agreement for real property located at 2617 South Main Street, Lakeport; and
2. Offer the attached resolution accepting the conveyance of said real property and authorizing the County Administrative Officer, in coordination with the Air Pollution Control Officer, to execute the necessary documents for purchase.
Original memo text
..Title
..Body
TO: Board of Directors, Lake County Air Quality Management District
FROM: Alan D. Flora, Deputy Administrative Officer
DATE: October 16, 2014
SUBJECT: Consideration of Purchase Agreement for Real Property Located at 2617 S. Main Street, Lakeport.
EXECUTIVE SUMMARY:
On September 23, 2014 your Board approved the option to purchase of property at 2617 South Main Street in Lakeport by the Air Quality Management District, and appropriated funding for the purchase. As your Board may recall the District contracted with Conser Land Surveying to conduct an ALTA/ACSM Land Title Survey of the property. This was initiated in order to provide more clarity on the title history. The survey identified some failing exterior plumbing that was previously unknown, which has been resolved by the owner. The County Surveyor and staff have reviewed the survey and further concerns have not been identified. The Planning Commission considered and approved a General Plan Conformity Report on October 9th.
Your Board should be aware that there are two remaining tenants at the property. Evans Auto has an existing lease that will expire in November of 2015. The lease includes an option to renew for an additional five years, if terms can be negotiated by the parties. Robert Olsen is the other tenant with a lease that expires in December of 2015. Mr. Olsen's lease also includes an option that can be exercised at the tenant's request; however the tenant has agreed to remove the option language from the lease prior to the close of escrow.
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached Purchase Agreement for real property located at 2617 South Main Street, Lakeport; and
2. Offer the attached resolution accepting the conveyance of said real property and authorizing the County Administrative Officer, in coordination with the Air Pollution Control Officer, to execute the necessary documents for purchase.
On motion of Director Farrington, and by vote of the Board (5 ayes), approved the Purchase Agreement for property located at 2617 S. Main Street, Lakeport.
Director Farrington offered Resolution 2014-126, accepting conveyance of said real property, and it was passed by roll call vote (5 ayes).
The Air Quality Management District Board of Directors adjourned and reconvened as the Board of Supervisors.
Clerk’s notes: Deputy County Administrative Officer Alan Flora presented the item to the Board. Air Pollution Control Officer Doug Gearhart and Air Quality Program Coordinator Elizabeth Knight were also present.
Chair Rushing asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Appointment of Board of Supervisors representation to Mental Health Advisory Board.
Report
approved — Pass
Carried 4-0 — moved by Comstock (recovered from the archived minutes)
Brown: absent Comstock: aye Farrington: aye Rushing: aye Smith: aye
Brown: absent Comstock: aye Farrington: aye Rushing: aye Smith: aye
Staff memo
EXECUTIVE SUMMARY:
Supervisor Smith was appointed to be the Board's representative to the Mental Health Advisory Board. However, due to scheduling conflicts, he has not been able to attend for several months.
Supervisor Rushing recommends that the District 3 Supervisor be appointed to replace Supervisor Smith as the Board's representative to Mental Health Advisory Board.
..Recommended Action
RECOMMENDED ACTION:
Appoint District 3 Supervisor to the Mental Health Advisory Board, replacing Supervisor Smith due to scheduling conflicts.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 15, 2014
SUBJECT: Consideration of Appointment of Board of Supervisors representation to Mental Health Advisory Board
EXECUTIVE SUMMARY:
Supervisor Smith was appointed to be the Board's representative to the Mental Health Advisory Board. However, due to scheduling conflicts, he has not been able to attend for several months.
Supervisor Rushing recommends that the District 3 Supervisor be appointed to replace Supervisor Smith as the Board's representative to Mental Health Advisory Board.
..Recommended Action
RECOMMENDED ACTION:
Appoint District 3 Supervisor to the Mental Health Advisory Board, replacing Supervisor Smith due to scheduling conflicts.
On motion of Supervisor Comstock, and by vote of the Board, appointed Supervisor Rushing to the Mental Health Advisory Board and Supervisor Farrington as the alternate, through Dec.31, 2014. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Rushing asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.3Consideration of (a) Waiving formal bidding process, determining no economic benefit to the County; and (b) Authorization to purchase Seven Central Garage Pool vehicles (three 4WD reg cab Dodge Ram trucks, one 2WD reg. cab Dodge Ram truck l, and three mid-size sedan Dodge Darts; and (c) Authorization for the Public Works Director/Asst. Purchasing Agent to issue a purchase order for procurement through the Statewide Bid Contract in the amount of $148,692.
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Rushing: aye Smith: aye
Brown: aye Comstock: aye Farrington: aye Rushing: aye Smith: aye
Staff memo
EXECUTIVE SUMMARY:
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Unfortunately, no local vendors submitted a proposal.
Staff proposes the replacement of seven (7) vehicles. Three of the vehicles are assigned to the Building and Safety Department, one to the Animal Care & Control Department, and three to the Behavioral Health Department. A summary of the proposed replacements is attached. Three all-wheel drive (AWD) vehicles have been requested and a memo with the justification is attached.
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $148,692.
State
Vehicle - Assigned to - Type Model Appropriations Contract
T0131 - Building & Safety - 4WD reg cab Dodge Ram $25,000 $22,784
T0138 - Building & Safety - 4WD reg cab Dodge Ram $25,000 $22,784
T0140 - Building & Safety - 4WD reg cab Dodge Ram $25,000 $22,784
T0142 - Animal Control - 2WD reg cab Dodge Ram $25,000 $23,724
P0181 - Mental Health - Mid-size sedan Dodge Dart $25,000 $18,872
P0168 - Mental Health - Mid-size sedan Dodge Dart $25,000 $18,872
P0182 - Mental Health - Mid-size sedan Dodge Dart $25,000 $18,872
Total $175,000 $148,692
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $148,692
Amount Budgeted: $175,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $148,692.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 7, 2014
SUBJECT: (a) Waive formal bidding process, determining no economic benefit to the County; and (b) Authorize purchase of Seven Central Garage Pool vehicles (three 4WD reg cab Dodge Ram trucks, one 2WD reg. cab Dodge Ram truck, and three mid-size sedan Dodge Darts; and (c) Authorize the Public Works Director/Asst. Purchasing Agent to issue a purchase orders for procurement through the Statewide Bid Contract in the amount of $148,692.
EXECUTIVE SUMMARY:
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Unfortunately, no local vendors submitted a proposal.
Staff proposes the replacement of seven (7) vehicles. Three of the vehicles are assigned to the Building and Safety Department, one to the Animal Care & Control Department, and three to the Behavioral Health Department. A summary of the proposed replacements is attached. Three all-wheel drive (AWD) vehicles have been requested and a memo with the justification is attached.
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $148,692.
State
Vehicle - Assigned to - Type Model Appropriations Contract
T0131 - Building & Safety - 4WD reg cab Dodge Ram $25,000 $22,784
T0138 - Building & Safety - 4WD reg cab Dodge Ram $25,000 $22,784
T0140 - Building & Safety - 4WD reg cab Dodge Ram $25,000 $22,784
T0142 - Animal Control - 2WD reg cab Dodge Ram $25,000 $23,724
P0181 - Mental Health - Mid-size sedan Dodge Dart $25,000 $18,872
P0168 - Mental Health - Mid-size sedan Dodge Dart $25,000 $18,872
P0182 - Mental Health - Mid-size sedan Dodge Dart $25,000 $18,872
Total $175,000 $148,692
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $148,692
Amount Budgeted: $175,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $148,692.
On motion of Supervisor Comstock, and by vote of the Board, (a) Waived the formal bidding process, determining no economic benefit to the County; and (b) Authorized the purchase of Seven Central Garage Pool vehicles (three 4WD reg cab Dodge Ram trucks, one 2WD reg. cab Dodge Ram truck l, and three mid-size sedan Dodge Darts; and (c) Authorized the Public Works Director/Asst. Purchasing Agent to issue a purchase orders for procurement through the Statewide Bid Contract in the amount of $148,692. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Rushing asked if anyone present wished to speak and Jim Steele spoke. No one else present wished to speak and the public input portion of this item was closed.
9.4Advanced from October 14, 2014 - (SECOND READING) - Consideration of Ordinance of the Board of Supervisors of the County of Lake, State of California Rescinding Lake County Ordinance No. 2990 and Re-Establishing County of Lake Health Services as a Member of the Existing Partnership Healthplan of California Commission Under a New Article
Report
Staff memo
EXECUTIVE SUMMARY:
In 2013 The Board of Supervisors adopted Lake County Ordinance No. 2990 establishing the County of Lake Health Services as a member of the existing Partnership HealthPlan of California Commission and it was added into the Lake County Code. Recently it was discovered that Article XXVI had already been added to the Lake County Code requiring the rescission of Lake County Ordinance No. 2990 and the adoption of a new ordinance to re-establish County of Lake Health Services as a member of the Partnership HealthPlan of California Commission.
One of our requirements to officially join the PHP County Organized Health System is to have a Board approved Ordinance supporting County participation on the PHP Commission.
The principle function of the governing board is to provide oversight and guidance, set policy and provide strategic direction. County of Lake, under the current Membership guidelines will continue to hold two seats on the Commission.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: JIM BROWN, HEALTH SERVICES DIRECTOR
DATE: October 3, 2014
SUBJECT: Ordinance of the Board of Supervisors of the County of Lake, State of California
Rescinding Lake County Ordinance No. 2990 and Re-Establishing County of Lake Health
Services as a Member of the Existing Partnership HealthPlan of California Commission
Under a New Article
EXECUTIVE SUMMARY:
In 2013 The Board of Supervisors adopted Lake County Ordinance No. 2990 establishing the County of Lake Health Services as a member of the existing Partnership HealthPlan of California Commission and it was added into the Lake County Code. Recently it was discovered that Article XXVI had already been added to the Lake County Code requiring the rescission of Lake County Ordinance No. 2990 and the adoption of a new ordinance to re-establish County of Lake Health Services as a member of the Partnership HealthPlan of California Commission.
One of our requirements to officially join the PHP County Organized Health System is to have a Board approved Ordinance supporting County participation on the PHP Commission.
The principle function of the governing board is to provide oversight and guidance, set policy and provide strategic direction. County of Lake, under the current Membership guidelines will continue to hold two seats on the Commission.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Supervisor Comstock offered Ordinance 3014, and it was passed by roll call vote (5 ayes).
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Rushing asked if anyone present wished to speak and Joan Moss spoke. No one else present wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, A. Flora and C. Shaver; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Performance Evaluations
Title: Interim Behavioral Health Director
Title: Public Services Director
Closed Session Item