Board Of Supervisors — Tuesday, January 13, 2015

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Shanda Harry, Deputy County Counsel Christopher Shaver, Deputy County Administrative Officer DATE: January 13, 2015 SUBJECT: Approve Amendment Number One to the MOU with the Lake County Safety Employees' Association, Unit 10, from July 1, 2013 through December 31, 2015. EXECUTIVE SUMMARY: As you may recall on December 16, 2014, your Board approved a Memoranda of Understanding with the Lake County Safety Employees' Association (LCSEA). Upon approval of the MOU, an omission pertaining to shift differentials was discovered. This provision was not discussed during the MOU negotiations and all parties intended for all previously negotiated terms to remain the same. Presented for approval by your Board is an amendment to the MOU to include shift differential compensation for employees assigned to Unit 10. The amendment is necessary in order include the provision to the compensation section of the MOU. The specific change resulting in the amendment to the current MOU is listed below: 1) The amendment includes compensation for employees in Unit 10 to receive an additional two and one-half percent (2.5%) of base salary as shift differential for assigned work shifts of which at least five hours are between 10:00 p.m. and 8:00 a.m. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board approve the proposed amendment and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Asst. Clerk of the Board DATE: December 26, 2014 SUBJECT: Approval of a Resolution Amending Updates to the Conflict of Interest Code for Upper Lake Union Elementary School District EXECUTIVE SUMMARY: The above referenced Resolution was adopted at a meeting of the Upper Lake Union Elementary School District's Board of Trustees on December 17, 2014, and was sent to your Board for approval. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve Upper Lake Union Elementary School District's Resolution 2014/2015.04, which amends their Conflict of Interest Code.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Don Anderson, District Attorney DATE: January 9, 2015 SUBJECT: Ratification of Vehicle Purchase EXECUTIVE SUMMARY: The District Attorney's Office (DA's Office) procured a vehicle to replace one that was run off the road and badly damaged. We followed the same purchasing procedure for a vehicle that was purchased several years earlier. The DA's Office was not aware that the Public Works Department has the means to make State Contract purchases and that County Departments are encouraged to use their services. The vehicle was obtained from the local vendor, Kathy Fowler Chevrolet, for a cost of $37,142.63 - payment has not yet been made. Due to concerns that the vehicle cost was excessive, we asked Fleet Superintendent, Don Hoberg, to give us a quote for the same vehicle under the State Contract. The total cost for the same vehicle was $34,642.63. After applying the local vendor allowance of 10% or max of $2,500, the comparative price is $37,142.63 does not exceed the County's cost to a local vendor. We respectfully request that the Board of Supervisors (1) ratify the actions of the DA's Office to purchase the vehicle from Kathy Fowler and (2) authorize the District Attorney to issue payment to Kathy Fowler Chevrolet in the amount of $37,142.63. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: We respectfully request that the Board of Supervisors (1) ratify the actions of the DA's Office to purchase the vehicle from Kathy Fowler and (2) authorize the District Attorney to issue payment to Kathy Fowler Chevrolet in the amount of $37,142.63.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Diane C. Fridley Registrar of Voters DATE: December 10, 2014 SUBJECT: Resolution Amending Resolution No. 2014-129 EXECUTIVE SUMMARY: The attached resolution titled "Resolution Amending Resolution No. 2014-129; Appointing Directors of Certain Special District Boards In Lieu Of Holding A General District Election On November 4, 2014", is being submitted for the Board's approval pursuant to Section 10515 of the Elections Code, State of California. I am submitting this amended resolution to your Board for approval to correct my error of omitting the name of a qualified candidates name on the passed and adopted Resolution No. 2014-129 in which candidates from other special districts were appointed on Election Day, November 4, 2014 in lieu of election. Your Board may accept this District Board of Director's recommendation or appoint any other qualified person(s) to serve as director. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: The Honorable Members of the Lake County Board of Supervisors FROM: Don A. Anderson, District Attorney DATE: January 2, 2015 SUBJECT: Authorize District Attorney to sign Final Proof of Loss Statement relative to damaged 2007 Ford F-150 pick-up EXECUTIVE SUMMARY: On August 27, 2014 a District Attorney Investigator was en route home in his County vehicle. The vehicle was very badly damaged. The insurance company for the responsible party and the District Attorney's Office concur that it would be neither safe nor cost effective to repair the vehicle to its original state. It has taken several months for the responsible party's insurance company as well as the County's insurance adjuster to review the case and make their assessments. After consultations between the County adjuster, Insurance adjustor and District Attorney staff, it was agreed that the cost of repairing the vehicle would exceed the value of the vehicle. The claims adjuster, McLarens, submitted their Statement of Value and Loss and has asked that a County representative execute the Final Proof of Loss with a notarized signature. This is the same vehicle and incident that was the subject of Board agenda item #7.3 on January 6, 2015. Authorization to execute this document was inadvertently omitted from the previous agenda item. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: That the Board of Supervisors authorize the District Attorney to execute, on behalf of the County, the Final Proof of Loss with a notarized signature.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: December 29, 2014 SUBJECT: Consent Agenda Item for January 13, 2015 - Approve Agreement between the County of Lake and Bender Rosenthal, Inc. to provide Right of Way Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, California EXECUTIVE SUMMARY: On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. Based on the original agreement, the County was to perform the appraisal and acquisition services for the affected properties with County staff. However, due to the retirement of the County Right of Way Agent, the County no longer has the required certifications and expertise to perform these services. Therefore, it became necessary to engage the services of a consultant who is licensed to perform appraisal and acquisition services. Quincy's Agreement could not be amended since these services were not included in the scope of services for the original Request for Proposals. The Department of Public Works solicited proposals from firms with experience in providing right of way appraisal and acquisition services. Six proposals were received in response to the Request for Proposals. A consultant selection panel reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants and found Bender Rosenthal, Inc. to be the most qualified of the six proposers. Staff has negotiated the proposed fee with Bender Rosenthal, Inc. and they have agreed that the fee for their services as scoped in the agreement will not exceed $137,500. This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $137,500 Amount Budgeted: $137,500 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol Cole-Lewis, Assistant to Susan Jen DATE: January 2, 2015 SUBJECT: Update on the Wellville Challenge Lake County is participating in EXECUTIVE SUMMARY: At the request of Susan Jen, this item is being brought to your Board as an informational presentation to update you and the community on the Wellville Challenge our County is currently participating in. ..Recommended Action RECOMMENDED ACTION: This item is informational only, no Board action is requested.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sheriff-Elect Brian Martin DATE: December 4, 2014 SUBJECT: Swearing-In ceremony EXECUTIVE SUMMARY: The Sheriff's Office requests a timed item of approximately ten (10) minutes to perform a swearing in ceremony for newly hired employees and existing staff members. It is important for the Sheriff to swear in all new employees of the Sheriff's office, as this allows staff to feel they are working for a professional organization. By doing this, it will also unify the Sheriff's office and create a team atmosphere which will, in turn, enhance the overall operations within every Division of the Sheriff's Office. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: December 12, 2014 SUBJECT: SECOND READING - Adopt Ordinance Amending Section 7.39 of Article Seven of Chapter Seven of the Lake County Code Establishing a Fee to Support the Public, Educational, and Government ("PEG") Access Channel to Delete the Conditional Effective Date of the Ordinance. EXECUTIVE SUMMARY: Supervisor Rushing has requested the Board to consider amending Section 7.39 of the Lake County Code regarding the PEG channel to remove the condition that the 1% pass-through would become effective upon the determination by the Attorney General that the PEG fee is not a tax subject to Proposition 26. County Counsel Anita Grant has prepared an ordinance for the Boards consideration. ..Recommended Action RECOMMENDED ACTION: -Adopt Ordinance Amending Section 7.39 of Article Seven of Chapter Seven of the Lake County Code Establishing a Fee to Support the Public, Educational, and Government ("PEG") Access Channel to Delete the Conditional Effective Date of the Ordinance

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: January 9, 2015 SUBJECT: Consideration of Options to Fill Vacant Deputy County Administrative Officer Position in County Administrative Office EXECUTIVE SUMMARY: As the Board knows there is a significant vacancy in my office. I have considered alternatives to fill the position and determined what level of experience and knowledge is needed to perform the responsibilities of the position. Before recruiting to fill this position, I would like to discuss alternatives with the Board. After I was promoted to the position of County Administrative Officer, I chose to leave my former position of Chief Deputy County Administrative Officer vacant due to budget limitations and it was removed from the position allocation in the subsequent fiscal year. After much hesitation and deliberation, I have decided to request that your Board re-allocate the classification of Chief Deputy CAO and also establish a new classification of Assistant County Administrative Officer (Assistant CAO). If approved, I recommend that the Chief Deputy CAO and Assistant CAO classification be allocated in a flexible series allocation along with a Deputy CAO. This would be one position that could be filled at one of three levels depending on the experience and qualifications of the best candidate. I have recently discussed this with the Classification and Compensation Committee. They support the request in concept and as of this writing, I am still working with Human Resources to determine an appropriate salary level for the Assistant CAO position. I expect to have a recommendation to present to the Board on January 13. I appreciate your Board's support and consideration of these alternatives. ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Asst. Clerk of the Board DATE: December 26, 2014 SUBJECT: Consideration of Appointments EXECUTIVE SUMMARY: 1. Law Library Board of Trustees: Two (2) vacancies - BOS Chair or Appointee, Member of the Bar Application received: Shanda Harry - incumbent - BOS appointee FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: