Board Of Supervisors — Tuesday, January 20, 2015

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Linda Morris, LMFT, MAC Behavioral Health Director DATE: October 28, 2014 SUBJECT: First Amendment to the Agreement between County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2014-15 EXECUTIVE SUMMARY: Attached, for your approval, is an Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2014-15. BACKGOUND AND DISCUSSION: Edgewood Center for Children and Families is an RCL 14 placement for children and youth in need of a more intensive program milieu. A Lake County Medi-Cal beneficiary was placed at the Edgewood residential facility. This Amendment is necessary to correct the rate listed on Exhibit B for Medication Support Services. In addition, Lake County Behavioral Health is requesting a decrease in the contract maximum reimbursement amount as the Lake County Medi-Cal beneficiary has been discharged from the Edgewood residential facility. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: ($45,000) Amount Budgeted: $50,000 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting that the Agreement for $50,000 be reduced by $45,000 for a contract maximum of $5,000 due to the decrease in utilization at this facility. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation percentage (50%) and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Lake County Behavioral Health requests the approval of the Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for a contract maximum of $5,000 and to authorize the Board Chair to sign the Amendment.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jill Ruzicka, Sr. Administrative Analyst DATE: January 20, 2015 SUBJECT: Consideration of State and Federal Legislative Priorities 2015, Adoption of Resolutions Advocating for Federal Funding Sources, and Consideration of Legislation Request EXECUTIVE SUMMARY: Lake County State Legislative Priorities for 2015 There have been recent positive and productive meetings between the Lake County Administrative Office and Lake County's newly elected state legislative representatives, Senator Mike McGuire and Assemblyman Bill Dodd. Both offices have reviewed Lake County's State legislative priorities from 2014 and have discussed these with the administrative office. Staff is working to create a strategic plan and a timeline to best move Lake County State Legislative priorities successfully through the State Legislature over the next four years. The State Legislative Priorities list has been re-organized in a more strategic manner, and less of a category manner. Three new items have been added to the State Legislative Priorities List and include: 1. Restore Funding for the Public Library Fund (PLF) and Transaction Based Reimbursement (TBR) 2. Increase funding for the California Library Literacy Services (CLLS) program 3. Amend State Subdivision Map Act to Provide an Exemption for Lake County There is confidence that the County of Lake will create and maintain strong relationships with our new state legislative representatives. Lake County Federal and State Legislative Priorities for 2015 Staff continues to coordinate with our federal representatives to address the needs of Lake County. Congressman John Garamendi will be visiting Lake County on January 23, 2015 to discuss several Lake County needs. Congressman Mike Thompson will be scheduling a meeting in March. There has been new language added to our Federal SRS program priority item and our Federal PILT priority item. Adoption of Resolutions Advocating Reauthorization and Long-Term Funding for the Secure Rural Schools and Community Self-Determination Act (SRS) and for the Payment in Lieu of Taxes (PILT) Program. Rural County Representatives of California (RCRC) recently sent a request to its member counties asking for them to adopt a resolution in support of reauthorization and long-term fund sources for both the Secure Rural Schools and Community Self-Determination Act (SRS) and the Federal Payment in Lieu of Taxes (PILT) program. RCRC will use these adopted resolutions to launch a coordinated, strategic statewide media campaign highlighting the importance of the funding, particularly to rural counties. These resolutions will also be sent to our federal legislators. Historically Lake County SRS revenue has been around $250,000. This discretionary funding source is used for the daily operation and maintenance of our roads. The annual budget for road maintenance materials is approximately $236,000. The SRS funds are essentially our entire road maintenance material budget. If Lake County were to lose SRS funding, we would lose all of our road maintenance material funds. The annual amount of money Lake County receives from PILT payments equals the approximate cost of two patrol deputies, which positions may be in jeopardy of elimination should PILT payments discontinue. This would create a noticeable impact on Lake County's ability to provide law enforcement services. These resolutions will be sent to RCRC and our federal representatives. Letter Formally Requesting Legislation for Lake County in 2015 Representatives and staff of both Senator McGuire and Assemblyman Dodd's offices have suggested that Lake County concentrate on the challenges of our Air Quality Management District for the 2015 legislative cycle. The deadline to submit legislation for the current year is January 30, 2015. Both Representatives think that this particular topic shows promise in gaining support among their state colleagues and has the potential for a successful resolution. It is also the Lake County priority that is most ready to pursue in the 2015 abbreviated timeline. Staff has been advised to submit to our State Legislators a letter formally requesting legislation in 2015 to address the challenges faced by Lake County Air Quality Management District in accessing funding to pay for the upgrade of heavy on-road trucks and busses to meet emission requirements. Because Lake County is the only Full Attainment Air Basin in California, and has been for the last 24 years, we do not qualify for current funding mechanisms that are available to all other California counties to alleviate the cost burden of the mandated upgrades. ..Recommended Action RECOMMENDED ACTION: 1. Staff recommends your Board approve the list of Lake County State Legislative Priorities for 2015 and authorize the Board Chair to sign cover letters. 2. Staff recommends your Board approve the list of Lake County Federal Legislative Priorities for 2015 and authorize the Board Chair to sign cover letters. 3. Staff recommends your Board adopt the resolution in support of the reauthorization and long-term funding for Secure Rural Schools and Community Self-Determination (SRS) Act, and authorize the Board Chair to sign cover letters. 4. Staff recommends your Board adopt the resolution in support of the long-term reauthorization and funding for the Federal Payment in Lieu of Taxes (PILT) program, and authorize the Board Chair to sign cover letters. 5. Staff recommends your Board authorize the Board Chair to sign letters to our state representatives requesting formal legislation in 2015 to address specific funding challenges of the Lake County Air Quality Management District in fulfilling CARB emission standards.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: January 20, 2015 SUBJECT: Consideration of Changing County Code and Policy to Eliminate Mileage Reimbursement for Members of the Board of Supervisors EXECUTIVE SUMMARY: Pursuant to the Board's discussion last week and at the direction of Supervisors Farrington and Brown, I am placing this item on the agenda for Board discussion. The County Code and implementing policy provides for the members of the Board of Supervisors to be reimbursed for mileage for the following: 1) travel to and from their residences to the Courthouse; and 2) travel throughout the County for official County business. Board Chair Farrington desires the Board to discuss this policy and whether such monies should be reallocated to another purpose. The total annual cost for Board mileage is approximately $8,000 to $10,000. Should the Board pursue formal elimination of this reimbursement, staff will prepare an ordinance to amend the County Code. ..Recommended Action RECOMMENDED ACTION: Should the Board pursue formal elimination of this reimbursement, staff will prepare an ordinance to amend the County Code

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: January 20, 2015 SUBJECT: Consideration of options to reduce number of regular meetings of the Board of Supervisors EXECUTIVE SUMMARY: At the request of Board Chair Farrington, I am placing this item on the agenda for Board discussion. As the Board may recall, last year a few meetings were cancelled due to lack of sufficient number of items. This prompted staff to re-evaluate the need for the Board to meet on a weekly basis. Most northern California rural counties the size of Lake County regularly meet less than 4 times per month. In those counties, the regular meeting schedule is 2 or 3 times each month with an occasional special meeting as may be needed. Reducing the number of regularly scheduled meetings per month would help relieve staff of the time spent preparing the agenda, preparing minutes, attending Board meetings, etc. As the Board is aware, we eliminated an Assistant Clerk to the Board position last spring due to budget constraints. The Clerk duties were then divided between the two remaining staff members. The County Code states that the Board shall meet on the first four Tuesdays of each month. While permanently changing the schedule would require amending the Code by ordinance, the Board could agree to temporarily waive the meeting schedule requirement for a trial period to determine whether the County's business may be more efficiently conducted by reducing the number of meetings per month. ..Recommended Action RECOMMENDED ACTION: I recommend that the Board consider a 3 month trial period of either of the following schedules: 1. Meetings on 1st, 3rd, and 4th Tuesdays. 2. Meetings on 1st, 3rd, and 5th Tuesdays. Both of these schedules would ensure that there is no more than 2 weeks between meetings. I am conducting a survey of department heads to obtain their input as well.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Asst. Clerk of the Board DATE: January 13, 2015 SUBJECT: Consideration of Appointments EXECUTIVE SUMMARY: 1. Law Library Board of Trustees: One (1) vacancy Application received: Dennis Fordham - incumbent 2. Lower Lake Waterworks District One Board of Directors: Two (2) vacancies Application received: Frank McElwain - incumbent 3. Middletown Cemetery District: One (1) vacancy Applications received: Thomas Moran - new applicant 4. Spring Valley CSA #2 Advisory Board: Three (3) vacancies Applications received: Helen Mitcham - new applicant FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Marisa Chilafoe, Emergency Services Manager DATE: January 13, 2015 SUBJECT: Continuing the Proclamation of Emergency Declaration for a) Drought Conditions; and, b) 2014 Statewide December Winter Storms EXECUTIVE SUMMARY: Drought Update On March 4, 2014, your board proclaimed a state of local emergency due to ongoing drought conditions, and has extended the proclamation nine times since. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days. As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, and the County saw impacts to local agriculture. Though our current conditions have improved with recent rains, there is much work to be done to prepare for another drought year impacting Lake County. Preliminary snowpack survey has revealed the multi-year average to be just 50% of normal, with 150% of normal required to recover from the drought. The U.S. Drought Monitor reports Northern California to still be in "extreme drought" and conditions to continue for the next year or more. The State Water Resources Control Board ("SWRCB") has also reported that the North Coast Hydrologic Region (which includes Lake County) has decreased water use in 2014 compared to 2011-2013 averages by only 12%. In January, when Governor Brown declared a State of Emergency, he asked all Californian's to reduce water use by 20%. In addition, we would like to provide your Board with the following additional updates: * The SWRCB has passed State-wide conservation regulations for Rural Water Suppliers which remain in effect until April 2015. * Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District (CSD) remains in place until the CSD can address its junior water rights. Lake OES continues to work with Hidden Valley Lake CSD, the SWRCB and Cal OES regarding the systems status. * Lake OES continues to work with local water districts as they seek grant funding to mitigate system issues related to the drought. Of the seven local systems who sought grant funding, six projects have been funded as of this date. * Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required. Winter Storm Update Heavy rains that began the evening of December 10, 2014, and continued the following morning caused flooding and road closures throughout Lake County. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on December 11, 2014. December 16, 2014, your Board ratified the declaration by resolution 2014-143, confirming the existence of such emergency. Damage assessments concluded Lake County suffered approximately $4 million in damages, including the cities of Clearlake and Lakeport. As a result of these assessments, the Disaster Council formally requested assistance from the State, including but not limited to any available funding. On January 8, 2015, members of the Cal OES Recovery Branch visited Lake County to review damage assessments, which will then be used to make recommendations to the Cal OES Executive Office as well as the Governor in consideration of our request for funding and assistance. As the County seeks funding and assistance to repair damages caused by the storm, it is imperative that we continue the declaration of an emergency to support the local recovery process. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; and, b) extend the Proclamation of a Declaration of a Local Emergency due to the winter storm.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian Martin, Sheriff/Coroner DATE: January 5, 2015 SUBJECT: Equitable Sharing Agreement and Certification EXECUTIVE SUMMARY: The Lake County Sheriff's Office participates in the Equitable Sharing program with the US Department of Justice. This program deals with federally seized monies, referred to as asset forfeitures. One of the requirements of this program is for the annual submission of the Equitable Sharing Agreement and Certification. Attached for your review and approval is the document for the period ending June 30, 2014. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approval