Board Of Supervisors — Tuesday, January 27, 2015

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: January 19, 2015 SUBJECT: Adopt Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Callayomi County Water District in regards to Forni-Gemperline Annexation providing for no changes in allocation of property taxes EXECUTIVE SUMMARY: The Callayomi County Water District (CCWD) is requesting an annexation of property into their boundary through the Lake Local Agency Formation Commission (LAFCO). Pursuant to negotiations with the CCWD, staff proposes adopting the attached resolution which maintains both the base value property tax and any future incremental property tax allocated to the County General Fund and all local tax receiving entities. This agreement is typical of annexations of this type and is consistent with past practice of the County in maintaining both the base and future incremental property tax allocations in perpetuity. The proposed annexation includes property located at 21319 and 21369 Santa Clara Road, Middletown, known as Assessor's Parcel Numbers (APN): 14-002-31 and 14-002-32 totaling approximately 24.1 acres. (See attached map). Adoption of the attached resolution by your Board will allow LAFCO to complete the administrative process for the proposed annexation and allow the commission to consider an action on the proposal. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board adopt the proposed resolution.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Jim Brown, Health Services Director DATE: January 9, 2015 SUBJECT: Resolution Approving the Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2014 through 2015 and Authorizing the Board Chair to sign said Certification EXECUTIVE SUMMARY: Attached for your review and approval is a request to approve a Resolution for the above-referenced MCAH Grant Program. This program has identified the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children through collaborative planning, development and the assurance of quality prenatal and infant health care. Should you have any questions or require additional information, please contact me at 263-1090. FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $265,252 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approval of the Resolution Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: January 21, 2015 SUBJECT: Consideration of adjournment of 3 regular meetings of the Board of Supervisors EXECUTIVE SUMMARY: At the request of Board Chair Farrington, staff presented a couple of options to the Board on January 20, 2015 for consideration of reducing the number of regular meetings for a trial period. After further discussion, we propose canceling the meetings held on the 2nd Tuesday of February, March and April 2015. The County Code states that the Board shall meet on the first four Tuesdays of each month. While permanently changing the schedule would require amending the Code by ordinance, the Board could agree to temporarily waive the meeting schedule requirement for a trial period to determine whether the County's business may be more efficiently conducted by reducing the number of meetings per month. ..Recommended Action RECOMMENDED ACTION: I propose that the Board approve cancelling the meetings that would normally be held on February 10, 2015, March 10, 2015 and April 14, 2015

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: January 21, 2015 SUBJECT: Consideration of holding a Board of Supervisor meeting on February 24, 2015 in the evening in Middletown and Consideration of holding any other future Board of Supervisors meetings in locations other than the Courthouse in Lakeport. EXECUTIVE SUMMARY: At the request of Board Chair Farrington, I am placing this item on the agenda for Board discussion and decision. ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: William Davidson, Lake County Animal Care & Control Director DATE: February 20, 2015 SUBJECT: Review of New Shelter Hours EXECUTIVE SUMMARY: After our last meeting, I surveyed many of our surrounding counties and their policies regarding working inmates. I spoke with Kevin Davis, a Supervising Animal Control Officer from Sonoma County, who stated that in February of 2014 they stopped using inmates due to continuing problems. He stated the inmates were smuggling contraband into the jail, they often times lacked the desire to work, they frequently walked away, and they fought amongst themselves. Additionally, he stated that many times the female staff members felt uncomfortable supervising the male inmates. I next contacted Napa County Animal Control. Shelter Supervisor Kristen Loomer stated that they have always used inmate labor. Kristen stated that 10 years ago her supply of inmates was endless. She did indicate that about 5 years ago they switched to female inmates only, as they tend to have mostly females on staff. As of today, the Napa County Animal Shelter still uses female inmates at the shelter. However, she also stated that her supply of inmates from the jail is unreliable, and that they have begun to use the Alternative Work Program participants. Kristen stated that the Alternative Work Program participants are a much more reliable source of labor than are the trustees. I also contacted Colusa County Animal Control and spoke with Courtney Elliott, Chief Officer at the shelter. Officer Elliott stated they have always used inmate labor, but that the numbers of available inmates have dwindled. As of today, she stated they may have inmate labor available 6 months out of the year. When I asked about the Alternative Work Program participants, she indicated that they have not begun using them as yet. Mendocino County began using female inmates several years ago. According to Sage Mountainfire, the Kennel Supervisor, their availability has been good. The issue she has experienced is their attitude with and towards staff, they tend to try and get the better of them. On the afternoon of January 27th, Sheriff Martin came to our facility in order to evaluate and discuss the use of inmate labor. Sheriff Martin, Facility Supervisor Sara Schramm and I all toured the facility and spoke of the pros and cons of using inmate labor at the animal shelter. Of all the issues that arose, the most concerning to us was the lack of adequate supervision for the classification of inmate that would be provided. Additionally, the access these inmates might have to public contact, drug paraphernalia, and controlled substances makes the use of "in custody" inmates a questionable venture. Sheriff Martin recommended timer alarms for certain doors, and I have installed temporary alarms that chime whenever the door is opened. However, the cost to install door alarms that sound when the door is left open are considerably expensive, $1635 for two doors. A video monitoring system of our kennels and non-public area was estimated at a one time cost of $2436. Sheriff Martin stated we consider the possibility of using out of custody people instead of actual inmates from the jail. He suggested the Alternative Work Program and/or Probationer's from Mendo Lake Alternative Services. These people are "out of custody" and are either on probation or participating in the "In Home Monitoring Program". They could report to work at the animal shelter between the hours of 8am and 11am, where they would provide assistance with the daily cleaning and feeding of the kennels. On February 5th, 2015 I spoke with Cindy Engstrom from Mendo Lake Alternative Services. Cindy and I spoke of our needs at the shelter and agreed to begin a partnership, which will allow their clients to perform required community service at our facility. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Given the above information and evaluation of the animal shelter, staff recommends that we continue with our reduced public hours and begin utilizing the Alternative Work Program Participants and Probationer's from Mendo Lake Alternative Services to assist with the daily cleaning and feeding of the kennels, Monday through Friday between 8am and 11am. Additionally, we recommend the installation of the video monitoring system, which will allow us to observe what's happening in the kennels even when we are not present.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer Linda Morris, Behavioral Health Director DATE: January 16, 2015 SUBJECT: Consideration of Resolution Amending Position Allocation in BU 4014- Behavioral Health and BU 4015- Alcohol and Other Drug Services to Revise Management Structure in the Behavioral Health Department EXECUTIVE SUMMARY: As a result of recent vacancies in the Behavioral Health Department and after consulting with Human Resources, we have identified changes that we feel are necessary to maximize the talents and efficiencies within the Behavioral Health Department. Currently senior management consists of two Deputy Directors (one vacant) to oversee clinical services, a Compliance Manager, an Operations and Administration Manager, and a Fiscal Officer (which is also vacant) all who report directly to the Director. To improve oversight and accountability within the department and to acknowledge and use talents, abilities and qualifications of existing staff, a re-structuring recommendation was made to the Compensation and Classification Committee as follows: 1. Downgrade the vacant Deputy Director-Clinical position in BU 4015 to Substance Abuse Program Manager for an annual savings of about $15,225. 2. Downgrade the vacant Behavioral Health Fiscal Officer to Behavioral Fiscal Manager for an annual savings of about $6,893. The Fiscal Manager will have less duties and responsibility than the previous Fiscal Officer position as the Deputy Director-Administration will serve as the Chief Fiscal Officer for the department. 3. Reclassify the current Operations and Administration Manager to the Deputy Director-Administration for an annual increase of $4,532. This position will oversee all non-clinical functions of the department, including Compliance, Managed Care, and Fiscal Operations. The Compensation and Classification Committee supports this re-structuring. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board adopt the attached resolution amending the position allocation in BU 4014- Behavioral Health and BU 4015- Alcohol and Other Drug Services.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman FROM: Brian L. Martin, Sheriff DATE: January 14, 2015 SUBJECT: Appointment of Undersheriff EXECUTIVE SUMMARY: The Sheriff's Department is requesting a timed item in order to address the appointment of Captain Chris Macedo to the position of Undersheriff. Captain Macedo has been working in this capacity since May 22, 2014 and it is my intention to make the appointment permanent. A hiring waiver has been received from the County Administrative Office, and the appointment is supported by the Human Resources Director. Upon your approval, this appointment will be effective immediately. Thank you for your support of this decision. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

MEMORANDUM TO: Honorable Board of Supervisors FROM: Caroline Chavez, Director of Public Services Department DATE: January 14, 2015 SUBJECT: Removal of the Blue Oak Tree at Lower Lake Schoolhouse Museum EXECUTIVE SUMMARY: The longstanding beautiful Blue Oak (Quercus douglasii) that prominently resides in the front of the Lower Lake Schoolhouse Museum has been in a state of decline for many years. As such, the condition of the tree is occasionally assessed. The most recent assessment (see attached) by Arborist Steve Garoutte of Lake Tree Design determined that it has deteriorated to the point that approximately one-half the tree is dead and he now considers it a safety hazard. The symptoms of decline are consistent with a fungus called Amarillaria mellea, commonly called oak root fungus which causes a decline in the root system and die-back in the visible portions of the tree. . In light of the condition of the tree and its potential hazard, it is recommended that it be removed as soon as possible. Staff also fully supports the recommendation that it be replaced with a valley oak which has a lesser instance of root fungus. Due to the location of the oak a crane will be necessary to lift upward over the fence to prevent unnecessary disruption of the landscaping and steel fencing that surrounds it. This may cause a closure at the museum entrance for a short period of time while the tree is being removed. The county would be responsible to provide an encroachment permit if necessary as the crane and tree may temporarily be in the street while the removal is taking place. FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted Estimated Cost: $8,000.00 Amount Budgeted: 0 Additional Requested: $8,000.00 Annual Cost (if planned for future years): One-time expense FISCAL IMPACT (Narrative): John Phillips of, Northcoast Tree Care was recommended by Steve Garoutte and has quoted $8,000.00 for the actual removal of the tree. This would include on-sight chipping of the smallest limbs while leaving the larger cuts of wood in random lengths. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: 1. Authorize staff to contract with Northcoast Tree Care to remove the Blue Oak as soon as possible. 2. Authorize an appropriation for the $8,000.00 in the budget to restore sufficient funding in the Parks budget.