Board Of Supervisors — Tuesday, February 17, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Authorize Destruction of Documents
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Government Code sections 26202 and 26205 provide that the board may authorize the destruction or disposition of any record, paper or document which is more than two years old.
The Accounting Standards and Procedures for Counties provided by the State Controller's Office (SCO) includes appendix D for record retention. The suggested retention period is provided by the County Accounting Standards and Procedures Committee. The appendix is limited to record retention codes impacting the Auditor-Controller and Treasurer-Tax Collector Offices.
We respectfully request authorization to destroy the specific attached records as recommended by the State Controller's Accounting Standards and Procedures for Counties.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval for destruction of documents
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller
DATE: January 23, 2015
SUBJECT: Authorization of destruction of documents
EXECUTIVE SUMMARY:
Government Code sections 26202 and 26205 provide that the board may authorize the destruction or disposition of any record, paper or document which is more than two years old.
The Accounting Standards and Procedures for Counties provided by the State Controller's Office (SCO) includes appendix D for record retention. The suggested retention period is provided by the County Accounting Standards and Procedures Committee. The appendix is limited to record retention codes impacting the Auditor-Controller and Treasurer-Tax Collector Offices.
We respectfully request authorization to destroy the specific attached records as recommended by the State Controller's Accounting Standards and Procedures for Counties.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval for destruction of documents
7.2Approve First Amendment to the Agreement Between the County of Lake and Hilltop Recovery Services for Lake County Residents for Fiscal Year 2014-15 in the Amount of $30,000 (for a Total Contract Amount of $60,000).
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. HRS has two facilities, one in Middletown, and one in Lucerne. Both facilities are licensed and certified residential treatment facilities which serve both men and women. Clients who have co-occurring disorders are referred for these services to aid them in their recovery from both substance use and mental health issues.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000
Amount Budgeted: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at Hilltop, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15. This Amendment will increase the contract maximum by $30,000 for a contract maximum of $60,000. The $30,000 will come from unassigned funds within the same object code.
Funding for this Agreement is through Realignment funds and Mental Health Services Act (MHSA).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the First Amendment to the Agreement between the County of Lake and Hilltop Recovery Services in the amount of $60,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: December 12, 2014
SUBJECT: First Amendment to the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Fiscal Year 2014-15. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay $80.00 per day for a 30-60-90 day program, unless the client receives SSI funds which would then reduce the daily rate and LCBH would be responsible for the difference.
BACKGROUND AND DISCUSSION: Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. HRS has two facilities, one in Middletown, and one in Lucerne. Both facilities are licensed and certified residential treatment facilities which serve both men and women. Clients who have co-occurring disorders are referred for these services to aid them in their recovery from both substance use and mental health issues.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000
Amount Budgeted: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at Hilltop, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15. This Amendment will increase the contract maximum by $30,000 for a contract maximum of $60,000. The $30,000 will come from unassigned funds within the same object code.
Funding for this Agreement is through Realignment funds and Mental Health Services Act (MHSA).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the First Amendment to the Agreement between the County of Lake and Hilltop Recovery Services in the amount of $60,000 and to authorize the Board Chair to sign the Amendment.
7.3Approve First Amendment to the Agreement Between County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support for Fiscal Year 2014-15 in the Amount of $30,000 (for a Total Contract Amount of $65,000).
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $65,000
Amount Budgeted: $65,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to an increase in utilization at this facility, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15 for a contract maximum of $65,000. The increase of $30,000 will come from a portion of the unassigned funds budgeted at the same level of care. This contract is funded by Realignment, MHSA, and SAMHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Fiscal Year 2014-15 for a contract maximum of $65,000 and is requesting the Board Chair sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: January 12, 2015
SUBJECT: First Amendment to the Agreement between County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support for Fiscal Year 2014-15.
BACKGROUND AND DISCUSSION: Modesto Residential Living Center, LLC is an Adult Residential Facility licensed by the State of California. This Board and Care Facility is specific to the needs of adult clients that require placement. Modesto Residential Living Center, LLC has proven to be a cost-efficient alternative for care of clients ready to be transitioned from Institutes for Mental Disease. The daily patch rate for placement in this facility is $50 per day per resident. Clients with income contribute to the cost of their care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $65,000
Amount Budgeted: $65,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to an increase in utilization at this facility, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15 for a contract maximum of $65,000. The increase of $30,000 will come from a portion of the unassigned funds budgeted at the same level of care. This contract is funded by Realignment, MHSA, and SAMHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Fiscal Year 2014-15 for a contract maximum of $65,000 and is requesting the Board Chair sign the Amendment.
7.4Approve Agreement Between the County of Lake and California Institute for Behavioral Health Solutions for Crisis Intervention Team (CIT) Training for Fiscal Year 2014-15 in the Amount of $43,810.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $43,810
Amount Budgeted: $43,810
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for a contract maximum of $43,810 for Fiscal Year 2014-15. This contract is funded by the SB82 Crisis Grant, Realignment, and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests the approval of the Agreement between the County of Lake and California Institute for Behavioral Health Solutions for Crisis Intervention Team Training for Fiscal Year 2014-15 for a contract maximum of $43,810, and requests to the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: December 3, 2014
SUBJECT: Agreement between the County of Lake and California Institute for Behavioral Health Solutions for Crisis Intervention Team (CIT) Training.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and California Institute for Behavioral Health Solutions for Crisis Intervention Team (CIT) Training. The purpose of CIT Training is to facilitate the understanding, development and implementation of Crisis Intervention Team (CIT) Programs. Collaborative efforts will be promoted and supported in order to create and sustain more effective interactions among law enforcement, mental health care providers, individuals with mental illness, their families and communities and also to reduce the stigma of mental illness. This can be accomplished by raising public and stakeholder awareness through education and outreach and by establishing and disseminating recommended standards for developing, implementing and sustaining crisis intervention programs.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $43,810
Amount Budgeted: $43,810
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for a contract maximum of $43,810 for Fiscal Year 2014-15. This contract is funded by the SB82 Crisis Grant, Realignment, and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests the approval of the Agreement between the County of Lake and California Institute for Behavioral Health Solutions for Crisis Intervention Team Training for Fiscal Year 2014-15 for a contract maximum of $43,810, and requests to the Board Chair to sign the Agreement.
7.5Approve Appointments to the Child Care Planning and Development Council.
Appointment
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Child Care Planning and Development Council - Fifteen (15) vacancies
Application Received: Rosario Morris - incumbent
Gina Griffin - incumbent
Cindy Adams - incumbent
Brandy Perry - incumbent
Kimberly Gentle - incumbent
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Confirm the re-appointments of Rosario Morris, Gina Griffin, Cindy Adams, Brandy Perry, and Kimberly Gentle to the Child Care Planning and Development Council.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: January 27, 2015
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Child Care Planning and Development Council - Fifteen (15) vacancies
Application Received: Rosario Morris - incumbent
Gina Griffin - incumbent
Cindy Adams - incumbent
Brandy Perry - incumbent
Kimberly Gentle - incumbent
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Confirm the re-appointments of Rosario Morris, Gina Griffin, Cindy Adams, Brandy Perry, and Kimberly Gentle to the Child Care Planning and Development Council.
7.6Consideration of Request to Waive Consultant Selection Process and Approve 5 year Contract with County of Lake Solid Waste and SHN Consulting Engineers in the Amount of $13,000 Per Year.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: For many years, the County has relied upon SHN Consulting Engineers to provide water monitoring and reporting services and to represent the County before the Regional Water Quality Control Board (RWQCB) relative to compliance with the complex and ever-increasing requirements promulgated by the RWQCB. In order to most effectively provide these services, a consultant must be intimately familiar with the surface water and ground water monitoring systems, and the historical issues and site characteristics that have impacted monitoring techniques, testing protocols and compliance efforts at the landfill. Such historical perspective and familiarity with the landfill provides the following benefits to the County:
* Economies of Scale: Not only precludes the need for the consultant to spend time researching the answers to questions posed by the water board, but the consultant's ability to quickly provide the water board with an answer, lends credibility to our compliance efforts.
* Empowers a consultant to more effectively represent the County because they can provide the water board with essential context in the interpretation of the occasional anomalous testing result.
* Allows the consultant to readily explain to the water board why some of their frequent "recommendations" may not be viable at this particular landfill, which in turn can translate into cost savings.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $13,000.00
Additional Requested: 0
Annual Cost (if planned for future years): $13,000.00
FISCAL IMPACT (Narrative): A new five year contract which limits the annual compensation to no more than $13,000.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: In light of the foregoing, staff believes it is in the County's best interest to waive the consultant selection procedures and renew the contract with SHN Consulting Engineers for Environmental Consulting Services. To that end, a new five year contract is attached for your consideration which limits the annual compensation to no more than $13,000.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Caroline Chavez, Public Services Director
DATE: December 30, 2014
SUBJECT: Environmental Consultant Agreement.
EXECUTIVE SUMMARY: For many years, the County has relied upon SHN Consulting Engineers to provide water monitoring and reporting services and to represent the County before the Regional Water Quality Control Board (RWQCB) relative to compliance with the complex and ever-increasing requirements promulgated by the RWQCB. In order to most effectively provide these services, a consultant must be intimately familiar with the surface water and ground water monitoring systems, and the historical issues and site characteristics that have impacted monitoring techniques, testing protocols and compliance efforts at the landfill. Such historical perspective and familiarity with the landfill provides the following benefits to the County:
* Economies of Scale: Not only precludes the need for the consultant to spend time researching the answers to questions posed by the water board, but the consultant's ability to quickly provide the water board with an answer, lends credibility to our compliance efforts.
* Empowers a consultant to more effectively represent the County because they can provide the water board with essential context in the interpretation of the occasional anomalous testing result.
* Allows the consultant to readily explain to the water board why some of their frequent "recommendations" may not be viable at this particular landfill, which in turn can translate into cost savings.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: approximately $1083.00 monthly
Amount Budgeted: $13,000.00
Additional Requested: 0
Annual Cost (if planned for future years): $13,000.00
FISCAL IMPACT (Narrative): A new five year contract which limits the annual compensation to no more than $13,000.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: In light of the foregoing, staff believes it is in the County's best interest to waive the consultant selection procedures and renew the contract with SHN Consulting Engineers for Environmental Consulting Services. To that end, a new five year contract is attached for your consideration which limits the annual compensation to no more than $13,000.
7.7Consideration of Request to Waive Consultant Selection Process and Approve 5 year Contract for Sampling and Laboratory Analysis of Landfill Surface and Ground Water in the Amount of $25,000 Per Year.
Action Item
passed on consent
Staff memo
Two years ago, the Public Services Department issued a Request for Proposals for provision of these sampling and analysis services for a two year period. As a result of that RFP, your board awarded a two year contract to BC Laboratories which reflected a total cost of no more than $47,000, i.e. approximately $23,500 per year.
The primary criterion for the evaluation and award of the contract was the lab qualifications had to meet the strict requirements of the Water Board for minimum detection limits. The responses that were received reflected prices that were generally competitive, however, only BC Labs met all the criteria required by the Water Board.
Although we are pleased with the quality of the service BC Labs has provided, as the expiration of the two year contract approached, staff evaluated whether or not to issue a new RFP for these services. This evaluation included discussions with the consultants we utilize to analyze the test results produced by BC Labs. These consultants subsequently report their findings to the Water Board and discuss variances and interpretations with the Water Board. These consultants stressed that BC Labs is the company most trusted by the Water Board for provision of such testing services. In fact, BC labs performs more landfill testing work than all of the other state-approved labs combined. Consequently, in the view of the Water Board, the continued use of BC Lab will provide maximum credibility of our testing program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $25,000.00 approximately
Additional Requested: 0
Annual Cost (if planned for future years): 5 YR contract not to exceed $25,000.00 annually.
FISCAL IMPACT (Narrative): No more than $25,000.00 per year
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: In light of the foregoing, staff believes it is in the County's best interest to waive the consultant selection procedures and renew the contract with BC Labs which limits their compensation to no more than $25,000 per year. To that end, a new five year contract is attached for your consideration.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Caroline Chavez, Public Services Director
DATE: December 30, 2014
SUBJECT: Contract for Sampling and Laboratory Analysis of Landfill Surface and Ground Water
EXECUTIVE SUMMARY:
Attached for your consideration is a contract for routine sampling and testing of surface water and ground water at the Eastlake Landfill. Such sampling and testing is required by the Regional Water Quality Control Board (RWQCB). Sampling is performed at various times throughout the year at sixteen ground water wells, eleven surface water collection points, the leachate pond and any other points that may be designated by the RWQCB.
Two years ago, the Public Services Department issued a Request for Proposals for provision of these sampling and analysis services for a two year period. As a result of that RFP, your board awarded a two year contract to BC Laboratories which reflected a total cost of no more than $47,000, i.e. approximately $23,500 per year.
The primary criterion for the evaluation and award of the contract was the lab qualifications had to meet the strict requirements of the Water Board for minimum detection limits. The responses that were received reflected prices that were generally competitive, however, only BC Labs met all the criteria required by the Water Board.
Although we are pleased with the quality of the service BC Labs has provided, as the expiration of the two year contract approached, staff evaluated whether or not to issue a new RFP for these services. This evaluation included discussions with the consultants we utilize to analyze the test results produced by BC Labs. These consultants subsequently report their findings to the Water Board and discuss variances and interpretations with the Water Board. These consultants stressed that BC Labs is the company most trusted by the Water Board for provision of such testing services. In fact, BC labs performs more landfill testing work than all of the other state-approved labs combined. Consequently, in the view of the Water Board, the continued use of BC Lab will provide maximum credibility of our testing program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 5 YR contract not to exceed $25,000.00 annually
Amount Budgeted: $25,000.00 approximately
Additional Requested: 0
Annual Cost (if planned for future years): 5 YR contract not to exceed $25,000.00 annually.
FISCAL IMPACT (Narrative): No more than $25,000.00 per year
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: In light of the foregoing, staff believes it is in the County's best interest to waive the consultant selection procedures and renew the contract with BC Labs which limits their compensation to no more than $25,000 per year. To that end, a new five year contract is attached for your consideration.
7.8Approve Amendment One, Including Additional Insurance Language but Not Affecting the Cost of the Project, to the Agreement Between the County of Lake and Quincy Engineering, Inc for Engineering Services for Replacement of Dry Creek Bridge on Dry Creek Road (14C-0070) in Lake County, CA and Authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On October 22, 2013, the County of Lake entered into an agreement with Quincy Engineering to perform engineering services for preliminary and final design, environmental services, surveying, and bidding assistance for the replacement of Dry Creek Bridge on Dry Creek Road.
Staff has identified the need to amend this Agreement to include a requirement for professional liability insurance which was inadvertently omitted. For clarity and simplicity, the Amendment replaces most of ARTICLE X, "INSURANCE"; however, only Paragraph D, "Professional Liability Insurance", represents the omitted language which is being added to the original Agreement.
Amendment One does not affect the cost for this project.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Engineering Services for Replacement of Dry Creek Bridge on Dry Creek Road with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None __XBudgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amendment One does not affect the cost for this project.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Engineering Services for Replacement of Dry Creek Bridge on Dry Creek Road with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: February 4, 2015
SUBJECT: Approve Amendment One to the Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of Dry Creek Bridge on Dry Creek Road (14C-0070) in Lake County, CA
EXECUTIVE SUMMARY: On October 22, 2013, the County of Lake entered into an agreement with Quincy Engineering to perform engineering services for preliminary and final design, environmental services, surveying, and bidding assistance for the replacement of Dry Creek Bridge on Dry Creek Road.
Staff has identified the need to amend this Agreement to include a requirement for professional liability insurance which was inadvertently omitted. For clarity and simplicity, the Amendment replaces most of ARTICLE X, "INSURANCE"; however, only Paragraph D, "Professional Liability Insurance", represents the omitted language which is being added to the original Agreement.
Amendment One does not affect the cost for this project.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Engineering Services for Replacement of Dry Creek Bridge on Dry Creek Road with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None __XBudgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amendment One does not affect the cost for this project.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Engineering Services for Replacement of Dry Creek Bridge on Dry Creek Road with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment.
7.9Approve Lease Agreement Between the County of Lake and Senior Support Services to Lease the Former Upper Lake Justice Court Building in the Amount of $1,000 Per Year.
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, for many years, you have allowed Senior Support Services (SSS) to operate out of the former Upper Lake Justice Court Building, which is County owned.
Attached for your consideration is a new lease agreement that will provide SSS with a five year term for use of the former Upper Lake Justice Court Building.
The proposed lease includes all of the standard provisions. However, the space will now be shared with the Lake County Genealogical Society (LCGS). In light of the shared-use of the facility and the anticipated increase in utility costs, the County will reimburse SSS one thousand dollars ($1,000) annually to mitigate any additional costs they incur in paying for utilities for joint occupancy.
The term of the lease is from July 1, 2014 to June 30, 2019.
Your Board is to be commended for your ongoing support of the SSS and LCGS. Moreover, SSS and LCGS should also be commended for working together cooperatively to come up plan to effectively share the space.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $1,000.00
Amount Budgeted: $1,000.00
Additional Requested:
Annual Cost (if planned for future years): $1,000.00
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the Lease Agreement Between the County of Lake and Senior Support Services, authorizing the Chair to sign.
Thank you for your consideration.
CC: Janice Hubbell, Staff Services Analyst
Michelle Dolby, AAA Program Coordinator
Todd Metcalf, AS Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
Matt Perry, County Administrative Officer
DATE: February 3, 2015
SUBJECT: Lease Agreement Between the County of Lake and Senior Support Services
EXECUTIVE SUMMARY:
As your Board is aware, for many years, you have allowed Senior Support Services (SSS) to operate out of the former Upper Lake Justice Court Building, which is County owned.
Attached for your consideration is a new lease agreement that will provide SSS with a five year term for use of the former Upper Lake Justice Court Building.
The proposed lease includes all of the standard provisions. However, the space will now be shared with the Lake County Genealogical Society (LCGS). In light of the shared-use of the facility and the anticipated increase in utility costs, the County will reimburse SSS one thousand dollars ($1,000) annually to mitigate any additional costs they incur in paying for utilities for joint occupancy.
The term of the lease is from July 1, 2014 to June 30, 2019.
Your Board is to be commended for your ongoing support of the SSS and LCGS. Moreover, SSS and LCGS should also be commended for working together cooperatively to come up plan to effectively share the space.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $1,000.00
Amount Budgeted: $1,000.00
Additional Requested:
Annual Cost (if planned for future years): $1,000.00
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the Lease Agreement Between the County of Lake and Senior Support Services, authorizing the Chair to sign.
Thank you for your consideration.
CC: Janice Hubbell, Staff Services Analyst
Michelle Dolby, AAA Program Coordinator
Todd Metcalf, AS Program Manager
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 to 7.9. The motion carried by the following vote:
Ayes- Supervisor: 5 - Comstock, Smith, Steele, Brown and Farrington
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: The following people spoke: Milos Leubner, Joe Tichenor, Betsy Cawn, Dante D'Amici, Joan Moss and Larry Anderson
8.29:15 A.M. - Consideration of Request From Supporters of State of Jefferson to Adopt the “Declaration and Petition to the California State Legislature for Withdrawal of Lake County from the State of California and to Form the State of Jefferson”
Report
Motion carried
Carried 4-1 (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: nay Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: nay Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Local supporters of the State of Jefferson movement have requested that the Board of Supervisors adopt the "Declaration and Petition to the California State Legislature for Withdrawal of Lake County from the State of California and to Form the State of Jefferson". The attached information was submitted by the financial analyst for the State of Jefferson.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: February 11, 2015
SUBJECT: Consideration of Request From Supporters of State of Jefferson to Adopt the "Declaration and Petition to the California State Legislature for Withdrawal of Lake County from the State of California and to Form the State of Jefferson"
EXECUTIVE SUMMARY:
Local supporters of the State of Jefferson movement have requested that the Board of Supervisors adopt the "Declaration and Petition to the California State Legislature for Withdrawal of Lake County from the State of California and to Form the State of Jefferson". The attached information was submitted by the financial analyst for the State of Jefferson.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
At the close of public input and following deliberation by the Board of Supervisors, the following motion was made:
On motion of Supervisor Comstock, and by vote of the Board, supported adoption of the declaration and petition to the State Legislature for the withdrawal of Lake County from California to form the State of Jefferson contingent upon a vote of the citizens of Lake County. The motion carried with the following vote:
Ayes- Supervisors: 3 - Comstock, Smith and Brown
Nayes- Supervisors: 2 - Steele and Farrington
After further discussion, Chair Farrington restated the motion as follows:
Directed staff to bring back a petition declaration to include language that once both houses of the California State legislature approves the process to create a State of Jefferson, a measure will be placed on the ballot for the voters of Lake County to decide whether they wish Lake County to be a part of the State of Jefferson. This motion was initially thought to be approved by the following vote:
Ayes- Supervisors: 4 - Comstock, Smith, Steele and Brown
Nayes- Supervisors: 1 - Farrington
However, just prior to concluding the Regular Session of the Board of Supervisors meeting, Chair Farrington reopened discussion on this item to clarify the motion and vote. The Clerk read back the motion as follows:
On motion of Supervisor Comstock, and by vote of the Board, directed staff to bring back a petition declaration to include language that upon approval by the California State legislature of the petition for withdrawl from the State of California and to form the State of Jefferson, the Lake County Board of Supervisors will consider the measure for placement on the ballot of the next General Election. This motion was approved by the following vote:
Ayes- Supervisors: 3 - Comstock, Smith and Brown
Nayes- Supervisors: 2 - Steele and Farrington
County Counsel Anita Grant raised questions as to whether a vote on this issue should be after the approval by the California State legislature.
Chair Farrington announced the public input portion of this item is closed and this item will be brought back on March 3, 2015 for the Board to clarify any technicalities in the timing of the election to address the concerns raised by County Counsel Anita Grant and consider a revised petition declaration.
Clerk’s notes: Chair Farrington introduced the item and opened the item to public input. The following people spoke: Mark Baird, Ruby Glebe, Sally Raposa, Terry Raposa, David Jones, Ken Delfin, Marsha Chauvin, Thomas Moller, Tom Coskey, Tom Reid, Mike Rafanelli, Dante D'Amici, Phil Murphy, Randy Sutton, Milla Scapes, Victoria Brandon, Joy Swetnam, John Zebelean, Jillian Parillo, Ms. El-Amin Bakheit, Cynthia Koehn, Clelia Baur, Pete Shrive, Steve Mezak, Tim Williams, Dave Morse, Carlos Negrete, Tom Jordan, Leah Odom, Shea Washman, Josh Shrive, Meridith Layman, Louis Rio, Alice Johnson, John Sheehy and Tom Peas.
No one else was present wished to speak and the public input portion of this item was closed.
8.39:45 A.M. - Presentation of Mid–Year Budget Review and Consideration of Resolution Amending the FY 2014-15 Adopted Budget and the Position Allocation for Selected Budget Units
Resolution
Staff memo
EXECUTIVE SUMMARY:
At staff's request, departments have reviewed revenues and expenditures through December 2014 and submitted requested budget adjustments.
The mid-year budget resolution makes necessary adjustments to selected budget units to continue to provide funding for special projects and to continue County operations through the remainder of the fiscal year. The attached narrative report provides an overview and summary of the significant issues in the County's FY 2014-15 Budget at the mid-year point, as well as describing the details of the requested budget adjustments.
County department heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I appreciate the assistance of the department heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board adopt Resolution Amending Resolution No. 2014-111 to Amend the FY 2014-15 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations and Amending Resolution No. 2014-112 to Amend the Position Allocation for FY 2014-15
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry
County Administrative Officer
DATE: February 7, 2015
SUBJECT: Mid -Year Budget Review and Consideration of Resolution Amending the FY 2014-15 Adopted Budget and the Position Allocation for Selected Budget Units
EXECUTIVE SUMMARY:
At staff's request, departments have reviewed revenues and expenditures through December 2014 and submitted requested budget adjustments.
The mid-year budget resolution makes necessary adjustments to selected budget units to continue to provide funding for special projects and to continue County operations through the remainder of the fiscal year. The attached narrative report provides an overview and summary of the significant issues in the County's FY 2014-15 Budget at the mid-year point, as well as describing the details of the requested budget adjustments.
County department heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I appreciate the assistance of the department heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board adopt Resolution Amending Resolution No. 2014-111 to Amend the FY 2014-15 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations and Amending Resolution No. 2014-112 to Amend the Position Allocation for FY 2014-15
Supervisor Smith offered the Resolution, and it was passed by roll call vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Joan Moss, Mike Dunlap and Betsy Cawn. No one else present wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Discussion of Intent to Create a Working Group to Coordinate Efforts Regarding Clear Lake and its Watershed.
Report
Staff memo
EXECUTIVE SUMMARY:
I request time on the Board's agenda to discuss my intention to form a Resource Managers Working Group consisting of representatives of federal, state and local agencies who are responsible to manage lands in the Clear Lake watershed and who own such land (e.g. U.S. Forest Service and Bureau of Land Management) and representatives of private owners.
Despite the recent failure of the Clear Lake sales tax measure, we must begin to work cooperatively to monitor effect of the watershed on Clear Lake and identify any low-cost mitigation efforts. Indeed, without such a dedicated revenue stream for this program, inter-agency collaboration is even more important.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
No action of the Board is necessary. This is informational only
Original memo text
..Title
..Body
MEMORANDUM
TO: Chair Farrington
FROM: Supervisor Steele
DATE: February 17, 2015
SUBJECT: Intent to create a working group to coordinate efforts regarding Clear Lake and its watershed
EXECUTIVE SUMMARY:
I request time on the Board's agenda to discuss my intention to form a Resource Managers Working Group consisting of representatives of federal, state and local agencies who are responsible to manage lands in the Clear Lake watershed and who own such land (e.g. U.S. Forest Service and Bureau of Land Management) and representatives of private owners.
Despite the recent failure of the Clear Lake sales tax measure, we must begin to work cooperatively to monitor effect of the watershed on Clear Lake and identify any low-cost mitigation efforts. Indeed, without such a dedicated revenue stream for this program, inter-agency collaboration is even more important.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
No action of the Board is necessary. This is informational only
No action taken, this item was informational only.
Clerk’s notes: Supervisor Steele gave a presentation via powerpoint.
Chair Farrington asked if anyone present wished to speak and the follwoing people spoke: Betsy Cawn and Joan Moss. No one else present wished to speak and the public input portion of this item was closed.
9.3Consideration of Memoranda of Understanding Between County of Lake and Lake County Employee’s Association Units 3, 4, and 5 for the Period from July 1, 2014, Through December 31, 2016
Agreement
Staff memo
EXECUTIVE SUMMARY:
Presented for approval by the Board of Supervisors are Memoranda of Understanding by and Between the Lake County Employee's Association (LCEA) for Units 3, 4, and 5 and the County of Lake for the calendar period from July 1, 2014, to December 31, 2016. The County presents an agreement with the LCEA based on the Board's overall priorities of maintaining a balanced budget, maintaining existing service levels, and not reducing employee benefits. The specific changes and additions to the MOUs, which have been previously approved by the Board and negotiated with the Lake County Employee's Association, are listed below:
1) TERM: Move MOU term from a fiscal year to a calendar year; and, agree to a two and one-half years (July 1, 2014 through December 31, 2016) contract.
2) Stipend: $1000.00 per year - total of $2500.00 for the length of the contract. The County will provide a one-time stipend to all eligible employees represented by the ASSOCIATION. The stipend will be $1,000.00 for the first period (i.e. July 1, 2014 through June 30, 2015); $1,000.00 for the second period (i.e. July 1, 2015 through June 30, 2016); and, $500 for the third period (i.e. July 1, 2016 through December 31, 2016) of the MOU to all eligible employees represented by the ASSOCIATION. In the event the County provides a COLA for any of the periods, as defined above, covered by this MOU, the one-time stipend shall not be provided for that period nor subsequent periods.
3) Personal Leave Days. No cost of living adjustment (COLA) is anticipated to occur during the term of this agreement and/or while this agreement remains in effect. Therefore, in lieu of a COLA, the County shall provide personal leave as follows:
a. 16 hours for the period July 1, 2014 through June 30, 2015
b. 16 hours for the period July 1, 2015 through June 30, 2016
c. 8 hours for the period July 1, 2016 through December 31, 2016
4) "Stand-by Pay" - By March 31, 2015 the parties agree to resume the meet and confer process solely for purposes of addressing standby pay and call-back pay as addressed in Article III.C and D of the MOU. It is the intent of the parties to conclude such process by June 30, 2015. If no changes to said Article are agreed to by June 30, 2015, neither party is obligated to continue the meet and confer process regarding said Article during the term of this MOU.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board offer the attached resolutions to adopt the Memoranda of Understanding and authorize the Chairperson to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Shanda Harry, Deputy County Counsel
Christopher Shaver, Deputy Administrative Officer
DATE: February 17, 2015
SUBJECT: Memoranda of Understanding with Lake County Employee's Association and the County of Lake for the Calendar Period July 1, 2014, through December 31, 2016
EXECUTIVE SUMMARY:
Presented for approval by the Board of Supervisors are Memoranda of Understanding by and Between the Lake County Employee's Association (LCEA) for Units 3, 4, and 5 and the County of Lake for the calendar period from July 1, 2014, to December 31, 2016. The County presents an agreement with the LCEA based on the Board's overall priorities of maintaining a balanced budget, maintaining existing service levels, and not reducing employee benefits. The specific changes and additions to the MOUs, which have been previously approved by the Board and negotiated with the Lake County Employee's Association, are listed below:
1) TERM: Move MOU term from a fiscal year to a calendar year; and, agree to a two and one-half years (July 1, 2014 through December 31, 2016) contract.
2) Stipend: $1000.00 per year - total of $2500.00 for the length of the contract. The County will provide a one-time stipend to all eligible employees represented by the ASSOCIATION. The stipend will be $1,000.00 for the first period (i.e. July 1, 2014 through June 30, 2015); $1,000.00 for the second period (i.e. July 1, 2015 through June 30, 2016); and, $500 for the third period (i.e. July 1, 2016 through December 31, 2016) of the MOU to all eligible employees represented by the ASSOCIATION. In the event the County provides a COLA for any of the periods, as defined above, covered by this MOU, the one-time stipend shall not be provided for that period nor subsequent periods.
3) Personal Leave Days. No cost of living adjustment (COLA) is anticipated to occur during the term of this agreement and/or while this agreement remains in effect. Therefore, in lieu of a COLA, the County shall provide personal leave as follows:
a. 16 hours for the period July 1, 2014 through June 30, 2015
b. 16 hours for the period July 1, 2015 through June 30, 2016
c. 8 hours for the period July 1, 2016 through December 31, 2016
4) "Stand-by Pay" - By March 31, 2015 the parties agree to resume the meet and confer process solely for purposes of addressing standby pay and call-back pay as addressed in Article III.C and D of the MOU. It is the intent of the parties to conclude such process by June 30, 2015. If no changes to said Article are agreed to by June 30, 2015, neither party is obligated to continue the meet and confer process regarding said Article during the term of this MOU.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board offer the attached resolutions to adopt the Memoranda of Understanding and authorize the Chairperson to sign.
Supervisor Brown offered Resolution No. 2015-16 adopting Memorandum of Understanding by and between the Lake County Employee’s Association (LCEA) Unit 3 and the County of Lake for July 1, 2014 to December 31, 2016, and it was passed by roll call vote:
Ayes- Supervisors:5 - Comstock, Smith, Steele, Brown and Farrington
Supervisor Comstock offered Resolution No. 2015-17 adopting Memorandum of Understanding by and between the Lake County Employee’s Association (LCEA) Unit 4 and the County of Lake for July 1, 2014 to December 31, 2016, and it was passed by roll call vote:
Ayes- Supervisors:5 - Comstock, Smith, Steele, Brown and Farrington
Supervisor Comstock offered Resolution No. 2015-18 adopting Memorandum of Understanding by and between the Lake County Employee’s Association (LCEA) Unit 5 and the County of Lake for July 1, 2014 to December 31, 2016, and it was passed by roll call vote:
Ayes- Supervisors:5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: Deputy County Counsel Shanda Harry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak on this item. No one present wished to speak and the public input portion of this item was closed.
9.4Consideration of Resolutions Establishing Salaries and Benefits for Employees Assigned to Confidential Units "A" and "B" for the Period from July 1, 2014, Through December 31, 2016.
Resolution
Staff memo
EXECUTIVE SUMMARY:
Presented for approval by your Board are Resolutions Establishing Salaries and Benefits for Employees assigned to Confidential Units, Sections "A" and "B" for the period from July 1, 2014, to December 31, 2016. The attached resolutions for the Confidential Units provide benefits consistent with the benefits provided to employees represented by Employee Associations. The term and benefits are listed below:
1) TERM: The attached resolutions are being changed from a fiscal year to a calendar year and to a two and one-half year (21/2) term in order to remain consistent with represented employee associations (July 1, 2014 through December 31, 2016).
2) Stipend: $1,000 per year - total of $2,500 for the length of the term. The County will provide a one-time stipend to all eligible Confidential Unit, Section "A" and "B" employees. The stipend will be $1,000 for the first period (i.e. July 1, 2014 through June 30, 2015); $1,000 for the second period (i.e. July 1, 2015 through June 30, 2016); and, $500 for the third period (i.e. July 1, 2016 through December 31, 2016) to all eligible employees assigned to the Confidential Units. In the event the County provides a COLA for any of the periods, as defined above, the one-time stipend shall not be provided for that period nor subsequent periods.
3) Personal Leave Days. No cost of living adjustment (COLA) is anticipated to occur during the term of the attached resolutions. Therefore, in lieu of a COLA, the County shall provide personal leave as follows:
a. 16 hours for the period July 1, 2014 through June 30, 2015
b. 16 hours for the period July 1, 2015 through June 30, 2016
c. 8 hours for the period July 1, 2016 through December 31, 2016
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the following resolutions:
1. Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2014, through December 31, 2016.
2. Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2014, through December 31, 2016.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Shaver, Deputy County Administrative Officer
DATE: February 10, 2015
SUBJECT: Resolutions Establishing Salaries and Benefits for Employees Assigned to Confidential Units, Section "A" and "B" for the Calendar Period July 1, 2014 through December 31, 2016
EXECUTIVE SUMMARY:
Presented for approval by your Board are Resolutions Establishing Salaries and Benefits for Employees assigned to Confidential Units, Sections "A" and "B" for the period from July 1, 2014, to December 31, 2016. The attached resolutions for the Confidential Units provide benefits consistent with the benefits provided to employees represented by Employee Associations. The term and benefits are listed below:
1) TERM: The attached resolutions are being changed from a fiscal year to a calendar year and to a two and one-half year (21/2) term in order to remain consistent with represented employee associations (July 1, 2014 through December 31, 2016).
2) Stipend: $1,000 per year - total of $2,500 for the length of the term. The County will provide a one-time stipend to all eligible Confidential Unit, Section "A" and "B" employees. The stipend will be $1,000 for the first period (i.e. July 1, 2014 through June 30, 2015); $1,000 for the second period (i.e. July 1, 2015 through June 30, 2016); and, $500 for the third period (i.e. July 1, 2016 through December 31, 2016) to all eligible employees assigned to the Confidential Units. In the event the County provides a COLA for any of the periods, as defined above, the one-time stipend shall not be provided for that period nor subsequent periods.
3) Personal Leave Days. No cost of living adjustment (COLA) is anticipated to occur during the term of the attached resolutions. Therefore, in lieu of a COLA, the County shall provide personal leave as follows:
a. 16 hours for the period July 1, 2014 through June 30, 2015
b. 16 hours for the period July 1, 2015 through June 30, 2016
c. 8 hours for the period July 1, 2016 through December 31, 2016
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the following resolutions:
1. Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2014, through December 31, 2016.
2. Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2014, through December 31, 2016.
Supervisor Comstock offered Resolution No. 2015-19 establishing salaries and benefits for employees assigned to the Confidential Unit, Section A, for July 1, 2014 to December 31, 2016, and it was passed by roll call vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Supervisot Comstock offered Resolution No. 2015-20 establishing salaries and benefits for employees assigned to the Confidential Unit, Section B, for July 1, 2014 to December 31, 2016, and it was passed by roll call vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: Deputy Administrative Officer Christopher Shaver presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.5Consideration of Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the period from July 1, 2014 Through December 31, 2016
Resolution
Staff memo
1) Term: The attached resolution is being changed from a fiscal year to a calendar year and to a two and one-half years (21/2) term in order to remain consistent with represented Employee Associations (July 1, 2014 through December 31, 2016).
2) Educational: Sheriff's management employees achieving Intermediate and/or Supervisory POST certification shall receive an additional 2.5% of his/her base pay upon official certification, which is consistent with the recent changes to the MOU with the Lake County Deputy Sheriff's Association (DSA).
3) Bilingual: Management employees certified as bilingual, through the County's standard bilingual certification process, in Spanish or other language as necessary for County business, are eligible to receive 2.5% of his or her base pay for all hours worked.
4) Stipend: $1,000 per year - total of $2,500 for the length of the term. The County will provide a one-time stipend to all eligible Management Unit employees. The stipend will be $1,000 for the first period (i.e. July 1, 2014 through June 30, 2015); $1,000 for the second period (i.e. July 1, 2015 through June 30, 2016); and, $500 for the third period (i.e. July 1, 2016 through December 31, 2016) to all eligible employees assigned to the Management Unit. In the event the County provides a COLA for any of the periods, as defined above, the one-time stipend shall not be provided for that period nor subsequent periods.
5) Personal Leave Days. No cost of living adjustment (COLA) is anticipated to occur during the term of the attached resolution. Therefore, in lieu of a COLA, the County shall provide personal leave as follows:
a. 16 hours for the period July 1, 2014 through June 30, 2015
b. 16 hours for the period July 1, 2015 through June 30, 2016
c. 8 hours for the period July 1, 2016 through December 31, 2016
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for July 1, 2014, through December 31, 2016.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Shaver, Deputy County Administrative Officer
DATE: February 10, 2015
SUBJECT: Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the period July 1, 2014 through December 31, 2016
EXECUTIVE SUMMARY:
Presented for approval by the Board of Supervisors is a Resolution Establishing Salaries and Benefits with Employees Assigned to the Management Unit for the period from July 1, 2014, to December 31, 2016. The attached resolution for Management Unit employees provide benefits consistent with the benefits provided to employees represented by Employee Associations. The term and benefits are listed below:
1) Term: The attached resolution is being changed from a fiscal year to a calendar year and to a two and one-half years (21/2) term in order to remain consistent with represented Employee Associations (July 1, 2014 through December 31, 2016).
2) Educational: Sheriff's management employees achieving Intermediate and/or Supervisory POST certification shall receive an additional 2.5% of his/her base pay upon official certification, which is consistent with the recent changes to the MOU with the Lake County Deputy Sheriff's Association (DSA).
3) Bilingual: Management employees certified as bilingual, through the County's standard bilingual certification process, in Spanish or other language as necessary for County business, are eligible to receive 2.5% of his or her base pay for all hours worked.
4) Stipend: $1,000 per year - total of $2,500 for the length of the term. The County will provide a one-time stipend to all eligible Management Unit employees. The stipend will be $1,000 for the first period (i.e. July 1, 2014 through June 30, 2015); $1,000 for the second period (i.e. July 1, 2015 through June 30, 2016); and, $500 for the third period (i.e. July 1, 2016 through December 31, 2016) to all eligible employees assigned to the Management Unit. In the event the County provides a COLA for any of the periods, as defined above, the one-time stipend shall not be provided for that period nor subsequent periods.
5) Personal Leave Days. No cost of living adjustment (COLA) is anticipated to occur during the term of the attached resolution. Therefore, in lieu of a COLA, the County shall provide personal leave as follows:
a. 16 hours for the period July 1, 2014 through June 30, 2015
b. 16 hours for the period July 1, 2015 through June 30, 2016
c. 8 hours for the period July 1, 2016 through December 31, 2016
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for July 1, 2014, through December 31, 2016.
Supervisor Comstock offered Resolution No. 2015-21 establishing salaries and benefits for employees assigned to the Management Unit for July 1, 2014 to December 31, 2016, and it was passed by roll call vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: Deputy Administrative Officer Christopher Shaver presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.6Continuing the Proclamation of Emergency Declaration for a) Drought Conditions; and b) 2014 Statewide December Winter Storms
Proclamation
Motion carried · 2 motions
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On March 4, 2014, your board proclaimed a state of local emergency due to ongoing drought conditions, and has extended the proclamation ten times since. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days.
As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, and the County saw impacts to local agriculture. Though our current conditions have improved with recent rains, there is much work to be done to prepare for another drought year impacting Lake County.
Preliminary snowpack survey has revealed the multi-year average to be just 50% of normal, with 150% of normal required to recover from the drought. The U.S. Drought Monitor reports Northern California to still be in "extreme drought" and conditions to continue for the next year or more. The State Water Resources Control Board ("SWRCB") has also reported that the North Coast Hydrologic Region (which includes Lake County) has decreased water use in 2014 compared to 2011-2013 averages by only 12%. In January, when Governor Brown declared a State of Emergency, he asked all Californian's to reduce water use by 20%.
In addition, we would like to provide your Board with the following additional updates:
* The SWRCB has passed State-wide conservation regulations for Rural Water Suppliers which remain in effect until April 2015.
* Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District (CSD) remains in place until the CSD can address its junior water rights. Lake OES continues to work with Hidden Valley Lake CSD, the SWRCB and Cal OES regarding the systems status.
* Lake OES continues to work with local water districts as they seek grant funding to mitigate system issues related to the drought. Of the seven local systems who sought grant funding, six projects have been funded as of this date.
* Despite winter rains (both the December Storm and the recent February Storm), Lake and water table levels have not yet reached pre-drought conditions.
* Lake County has been included as one of 55 California counties to be declared a primary natural disaster due to drought damages and losses area by the U.S. Department of Agriculture (USDA). Such declaration makes all qualified farm operators eligible for low interest emergency loans from the USDA's Farm Service Agency.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required.
Winter Storm Update
Heavy rains that began the evening of December 10, 2014, and continued the following morning caused flooding and road closures throughout Lake County. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on December 11, 2014. December 16, 2014, your Board ratified the declaration by resolution 2014-143, confirming the existence of such emergency. Damage assessments concluded Lake County suffered approximately $4 million in damages, including the cities of Clearlake and Lakeport. As a result of these assessments, the Disaster Council formally requested assistance from the State, including but not limited to any available funding.
On January 8, 2015, members of the Cal OES Recovery Branch visited Lake County to review damage assessments, which will then be used to make recommendations to the Cal OES Executive Office as well as the Governor in consideration of our request for funding and assistance.
As the County seeks funding and reimbursement of response and damages repair costs associated with the storm, it is imperative that we continue the declaration of an emergency to support the local recovery process.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; and, b) extend the Proclamation of a Declaration of a Local Emergency due to the winter storm.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marisa Chilafoe, Emergency Services Manager
DATE: February 10, 2015
SUBJECT: Continuing the Proclamation of Emergency Declaration for Drought Conditions and Continuing the Proclamation of Emergency Declaration for 2014 Statewide December Winter Storms
EXECUTIVE SUMMARY:
On March 4, 2014, your board proclaimed a state of local emergency due to ongoing drought conditions, and has extended the proclamation ten times since. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days.
As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, and the County saw impacts to local agriculture. Though our current conditions have improved with recent rains, there is much work to be done to prepare for another drought year impacting Lake County.
Preliminary snowpack survey has revealed the multi-year average to be just 50% of normal, with 150% of normal required to recover from the drought. The U.S. Drought Monitor reports Northern California to still be in "extreme drought" and conditions to continue for the next year or more. The State Water Resources Control Board ("SWRCB") has also reported that the North Coast Hydrologic Region (which includes Lake County) has decreased water use in 2014 compared to 2011-2013 averages by only 12%. In January, when Governor Brown declared a State of Emergency, he asked all Californian's to reduce water use by 20%.
In addition, we would like to provide your Board with the following additional updates:
* The SWRCB has passed State-wide conservation regulations for Rural Water Suppliers which remain in effect until April 2015.
* Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District (CSD) remains in place until the CSD can address its junior water rights. Lake OES continues to work with Hidden Valley Lake CSD, the SWRCB and Cal OES regarding the systems status.
* Lake OES continues to work with local water districts as they seek grant funding to mitigate system issues related to the drought. Of the seven local systems who sought grant funding, six projects have been funded as of this date.
* Despite winter rains (both the December Storm and the recent February Storm), Lake and water table levels have not yet reached pre-drought conditions.
* Lake County has been included as one of 55 California counties to be declared a primary natural disaster due to drought damages and losses area by the U.S. Department of Agriculture (USDA). Such declaration makes all qualified farm operators eligible for low interest emergency loans from the USDA's Farm Service Agency.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required.
Winter Storm Update
Heavy rains that began the evening of December 10, 2014, and continued the following morning caused flooding and road closures throughout Lake County. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on December 11, 2014. December 16, 2014, your Board ratified the declaration by resolution 2014-143, confirming the existence of such emergency. Damage assessments concluded Lake County suffered approximately $4 million in damages, including the cities of Clearlake and Lakeport. As a result of these assessments, the Disaster Council formally requested assistance from the State, including but not limited to any available funding.
On January 8, 2015, members of the Cal OES Recovery Branch visited Lake County to review damage assessments, which will then be used to make recommendations to the Cal OES Executive Office as well as the Governor in consideration of our request for funding and assistance.
As the County seeks funding and reimbursement of response and damages repair costs associated with the storm, it is imperative that we continue the declaration of an emergency to support the local recovery process.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; and, b) extend the Proclamation of a Declaration of a Local Emergency due to the winter storm.
(a) On motion of Supervisor Smith, and by vote of the Board, extended the proclamation of declaration of local emergency due to drought conditions. The motion carried by the following vote:
Ayes- Supervisors: 5- Comstock, Smith, Steele, Brown and Farrington
(b) On motion of Supervisor Steele, and by vote of the Board, extended the proclamation of declaration of local emergency due to 2014 Statewide December Winter Storms. The motion carried by the following vote:
Ayes- Supervisors: 5- Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: (a) OES Deputy Director Christopher Shaver presented the item to the Board. Chair Farrington asked if anyone present wished to speak and Joan Moss spoke. No one else present wished to speak and the public input portion of this item was closed.
(b) OES Deputy Director Christopher Shaver presented the item to the Board. Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.7Consideration of Request to Waive Normal Bidding Requirements and Authorize the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order for the Purchase and Reconditioning of a Used Kenworth T-800 Truck for County Road Maintenance.
Action Item
Motion carried
Carried 5-0
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The adopted FY 14/15 budget for the ISF Heavy Equipment Division of the Public Works Department includes appropriation for the replacement of a water truck. The purchase amount for the truck included the cost to purchase a used cab and chassis as well as the work necessary to install a water tank and accessories onto the new cab and chassis. Staff was recently made aware of a used truck that is available through Pape' Kenworth in Portland, Oregon, a vendor with which we have had great success purchasing used equipment. The truck is California Air Resources Board (CARB) compliant, and will cost the Department $125,933.00 including taxes and license fees to DMV and chassis renovation and water tank installation to Dietz Equipment, another vendor with which we have had great success renovating used equipment to meet our needs.
During FY 13/14, we came to your Board and received approval for the purchase of a commercial-grade truck to replace the Paint and Sign truck, the engine of which had unexpectedly expired. The cost of repairs for that truck exceeded its value, and to fund this unanticipated purchase, appropriations were taken from equipment that had not yet been purchased. These appropriations have been restored as part of the mid-year budget adjustments heard earlier today by your Board.
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $64,000 to Pape Kenworth, and c) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $54,933 to Dietz Equipment, and d) to authorize the Public Works Director / Assistant Purchasing Agent to pay the DMV taxes and fees estimated to be $6,300.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 125,933
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $64,000 to Pape Kenworth, and c) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $54,933 to Dietz Equipment, and d) to authorize the Public Works Director / Assistant Purchasing Agent to pay the DMV taxes and fees estimated to be $6,300.
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $64,000 to Pape Kenworth, and c) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $54,933 to Dietz Equipment, and d) to authorize the Public Works Director / Assistant Purchasing Agent to pay the DMV taxes and fees estimated to be $6,300.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: February 4, 2015
SUBJECT: Request to Waive Normal Bidding Requirements and Authorization to issue Purchase Order for the Purchase and Reconditioning of a used Kenworth T-800 truck for County Road Maintenance
EXECUTIVE SUMMARY:
The adopted FY 14/15 budget for the ISF Heavy Equipment Division of the Public Works Department includes appropriation for the replacement of a water truck. The purchase amount for the truck included the cost to purchase a used cab and chassis as well as the work necessary to install a water tank and accessories onto the new cab and chassis. Staff was recently made aware of a used truck that is available through Pape' Kenworth in Portland, Oregon, a vendor with which we have had great success purchasing used equipment. The truck is California Air Resources Board (CARB) compliant, and will cost the Department $125,933.00 including taxes and license fees to DMV and chassis renovation and water tank installation to Dietz Equipment, another vendor with which we have had great success renovating used equipment to meet our needs.
During FY 13/14, we came to your Board and received approval for the purchase of a commercial-grade truck to replace the Paint and Sign truck, the engine of which had unexpectedly expired. The cost of repairs for that truck exceeded its value, and to fund this unanticipated purchase, appropriations were taken from equipment that had not yet been purchased. These appropriations have been restored as part of the mid-year budget adjustments heard earlier today by your Board.
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $64,000 to Pape Kenworth, and c) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $54,933 to Dietz Equipment, and d) to authorize the Public Works Director / Assistant Purchasing Agent to pay the DMV taxes and fees estimated to be $6,300.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 125,933
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $64,000 to Pape Kenworth, and c) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $54,933 to Dietz Equipment, and d) to authorize the Public Works Director / Assistant Purchasing Agent to pay the DMV taxes and fees estimated to be $6,300.
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $64,000 to Pape Kenworth, and c) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $54,933 to Dietz Equipment, and d) to authorize the Public Works Director / Assistant Purchasing Agent to pay the DMV taxes and fees estimated to be $6,300.
One motion of Supervisor Steele, and by vote of the Board, determined that due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public’s interest to waive the normal bidding requirements for the purchase of the equipment and services; Authorized the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $64,000 to Pape Kenworth; Authorized the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $54,933 to Dietz Equipment; Authorized the Public Works Director / Assistant Purchasing Agent to pay the DMV taxes and fees estimated to be $6,300. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.8Consideration of Request to Waive Normal Bid Process and Authorize Sheriff to Issue a Purchase Order in the Amount of $26,859 to Ukiah Ford for a Replacement Evidence Van.
Report
Motion carried
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase one vehicle. A 2015 Ford 1/2 ton cargo van to be used by the Evidence division.
We are requesting that you waive the normal sealed bid process under Ordinance #2406, section 38.3.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet and Downtown Ford. Copies of the vehicle specifications and quotes are attached for your review. Kathy Fowler Chevrolet was non-responsive in our bid request.
The bid from Ukiah Ford was $26,859.00 and from Downtown Ford $27,869.52. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 26,859
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
The Van is budgeted in the Sheriff/Pool Replacement Fund budget 2216/62.72.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 28, 2015
SUBJECT: Request for vehicle purchase
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase one vehicle. A 2015 Ford 1/2 ton cargo van to be used by the Evidence division.
We are requesting that you waive the normal sealed bid process under Ordinance #2406, section 38.3.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet and Downtown Ford. Copies of the vehicle specifications and quotes are attached for your review. Kathy Fowler Chevrolet was non-responsive in our bid request.
The bid from Ukiah Ford was $26,859.00 and from Downtown Ford $27,869.52. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 26,859
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
The Van is budgeted in the Sheriff/Pool Replacement Fund budget 2216/62.72.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval
On motion of Supervisor Comstock, and by vote of the Board, waived the normal sealed bid process pursuant to Ordinance #2406, section 38.3 and authorized Sheriff to Issue a Purchase Order in the Amount of $26,859 to Ukiah Ford for a Replacement Evidence Van. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: Sheriff Martin presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry and C. Shaver; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference With Legal Counsel: Decision Whether to Initiate Litigation Pursuant to Gov. Code Sec. 54956.9 (d)(4): One Potential Case.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 3:20 p.m. having taken no action.