Board Of Supervisors — Tuesday, March 3, 2015

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Shanda Harry, Deputy County Counsel Christopher Shaver, Deputy Administrative Officer DATE: March 3, 2015 SUBJECT: Approve Amendment Number One to the Memoranda of Understanding with Lake County Employee's Association for the Calendar Period July 1, 2014, through December 31, 2016 EXECUTIVE SUMMARY: As you may recall on February 17, 2015, your Board approved Memoranda of Understanding with the Lake County Employee's Association (LCEA) for Units 3, 4, and 5 for the calendar period from July 1, 2014, to December 31, 2016. The provision in the MOU's pertaining to Personal Leave for the first period of the term does not allow Personal Leave days to be carried forward to the second period. In an effort to allow LCEA members to utilize Personal Leave and lessen the impact upon operations and staffing levels, the First Amendment contains a provision to carry forward Personal Leave days from the first period of the MOU's to the second period by removing the forfeit language. Presented for approval by your Board is the First Amendment to the MOU's to include the carry forward of Personal Leave from the first period to the second. The amendment is necessary in order to modify the provision to Article IV (E) (2), PERSONAL LEAVE IN LIEU OF COLA, of the MOU's. The specific change resulting in the amendment to the current MOU's is listed below: . USE OF PERSONAL LEAVE: Unused personal leave shall not be paid upon termination. Personal leave must be used during each specific period for which it is granted as specified in item no. 1 above. Personal leave that is not used during each specific period is forfeited. Personal leave must be pre-approved by the department prior to use. Notwithstanding the above, Personal Leave granted for the period from July 1, 2014 through June 30, 2015 that is not used by June 30, 2015 may be carried over to be used in the next fiscal year. If said leave is not used by June 30, 2016, it shall be forfeited. ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board approve the proposed amendment and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Christopher Shaver, Deputy Administrative Officer DATE: March 3, 2015 SUBJECT: Resolution Amending Resolution No. 2015-20, Establishing Salaries and Benefits for Employees Assigned to Confidential Unit, Section B for July 1, 2014 Through December 31, 2016 EXECUTIVE SUMMARY: Presented for approval by your Board is an amendment to the resolution providing for salaries and benefits to employees assigned to Confidential Unit, Section B. The amendment to the resolution is necessary in order to allow for Personal Leave days to be carried forward from the first period to the second period of the term. In an effort to allow Confidential Unit, Section B members to utilize Personal Leave in a timely manner and lessen the impact upon operations and staffing levels, the amendment contains a provision to carry forward Personal Leave days from the first period of the resolution to the second period by removing the forfeit language. The specific change resulting in the amendment to the current resolution is listed below: 5.6 Personal Leave in Lieu of a COLA Employees shall be entitled to personal leave in lieu of a cost of living adjustment (COLA) pursuant to the following schedule: a. 16 hours for the period from July 1, 2014 through June 30, 2015 b. 16 hours for the period from July 1, 2015 through June 30, 2016 c. 8 hours for the period from July 1, 2016 through December 31, 2016 Personal leave must be used during each specific period for which it is granted as specified in item above. Personal leave that is not used during each specific period is forfeited. Unused personal leave shall not be paid upon termination. Personal leave must be pre-approved by the department head prior to use. Notwithstanding the above, Personal Leave granted for the period July 1, 2014 through June 30, 2015 that is not used by June 30, 2015 may be carried over to be used in the next fiscal year. If said leave is not used by June 30, 2016, it shall be forfeited. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the Resolution Amending Resolution No. 2015-20 Establishing Salaries and Benefits for Confidential Unit, Section B for July 1, 2014 Through December 31, 2016

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Christopher Shaver, Deputy Administrative Officer DATE: March 3, 2015 SUBJECT: Resolution Amending Resolution No. 2015-19, Establishing Salaries and Benefits for Employees Assigned to Confidential Unit, Section A for July 1, 2014 through December 31, 2016 EXECUTIVE SUMMARY: Presented for approval by your Board is an amendment to the resolution providing for salaries and benefits to employees assigned to Confidential Unit, Section A. The amendment to the resolution is necessary in order to allow for Personal Leave days to be carried forward from the first period to the second period of the term. In an effort to allow Confidential Unit, Section B members to utilize Personal Leave in a timely manner and lessen the impact upon operations and staffing levels, the amendment contains a provision to carry forward Personal Leave days from the first period of the resolution to the second period by removing the forfeit language. The specific change resulting in the amendment to the current resolution is listed below: 5.6 Personal Leave in Lieu of a COLA Employees shall be entitled to personal leave in lieu of a cost of living adjustment (COLA) pursuant to the following schedule: a. 16 hours for the period from July 1, 2014 through June 30, 2015 b. 16 hours for the period from July 1, 2015 through June 30, 2016 c. 8 hours for the period from July 1, 2016 through December 31, 2016 Personal leave must be used during each specific period for which it is granted as specified in item above. Personal leave that is not used during each specific period is forfeited. Unused personal leave shall not be paid upon termination. Personal leave must be pre-approved by the department head prior to use. Notwithstanding the above, Personal Leave granted for the period July 1, 2014 through June 30, 2015 that is not used by June 30, 2015 may be carried over to be used in the next fiscal year. If said leave is not used by June 30, 2016, it shall be forfeited. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the Resolution Amending Resolution No. 2015-19 Establishing Salaries and Benefits for Confidential Unit, Section A for July 1, 2014 Through December 31, 2016

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Christopher Shaver, Deputy Administrative Officer DATE: March 3, 2015 SUBJECT: Resolution Amending Resolution No. 2015-21, Establishing Salaries and Benefits for Employees Assigned to the Management Unit for July 1, 2014 Through December 31, 2016 EXECUTIVE SUMMARY: Presented for approval by your Board is an amendment to the resolution providing for salaries and benefits to employees assigned to the Management Unit. The amendment to the resolution is necessary in order to allow for Personal Leave days to be carried forward from the first period to the second period of the term. In an effort to allow Management Unit members to utilize Personal Leave in a timely manner and lessen the impact upon operations and staffing levels, the amendment contains a provision to carry forward Personal Leave days from the first period of the resolution to the second period by removing the forfeit language. The specific change resulting in the amendment to the current resolution is listed below: 4.6 Personal Leave in Lieu of a COLA Employees, other than elected officials, shall be entitled to personal leave in lieu of a cost of living adjustment (COLA) pursuant to the following schedule: a. 16 hours for the period from July 1, 2014 through June 30, 2015 b. 16 hours for the period from July 1, 2015 through June 30, 2016 c. 8 hours for the period from July 1, 2016 through December 31, 2016 Personal leave must be used during each specific period for which it is granted as specified in item above. Personal leave that is not used during each specific period is forfeited. Unused personal leave shall not be paid upon termination. Personal leave must be pre-approved by the department head prior to use. Notwithstanding the above, Personal Leave granted for the period July 1, 2014 through June 30, 2015 that is not used by June 30, 2015 may be carried over to be used in the next fiscal year. If said leave is not used by June 30, 2016, it shall be forfeited. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the Resolution Amending Resolution No. 2015-21 Establishing Salaries and Benefits for the Management Unit for July 1, 2014 Through December 31, 2016

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon DATE: February 18, 2015 SUBJECT: Approval of a Resolution Temporarily Prohibiting Parking on a Portion of Hartmann Road and Authorizing Removal of Vehicles EXECUTIVE SUMMARY: The Hidden Valley Lake Association will be holding an Annual Community Easter Egg Hunt in Hidden Valley Lake on March 28, 2015, from 9 a.m. to 11:30 a.m. The Hidden Valley Lake Association would like to provide a pathway for attendees to reach their event from the over-flow parking areas to the Hidden Valley Lake Campground, thereby reducing the amount of pedestrian traffic walking in the roadway of Hartmann Road. Attached, for the Board's consideration and action, is a resolution, which temporarily prohibits parking on Hartmann Road from Hidden Valley Road to Bowcher Lane. It is recommended that the Board approve the resolution. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve the Resolution temporarily prohibiting parking on a section of Hartmann Road and authorizing removal of vehicles on March 28, 2015, and authorize the Chair to sign the Resolution.

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Kathy Ferguson, Human Resources Director DATE: February 23, 2015 SUBJECT: Approve Resolution Amending Resolution No. 2014-112 Establishing Position Allocations for FY 2014-15, Budget Unit 4014 EXECUTIVE SUMMARY: Staff submits for your Board's consideration and approval the attached resolution to amend the position allocation for Budget Unit 4014 to add one (1) Clinical Psychologist allocation, and add one (1) full-time and six (6) half-time Client Support Assistant I/II allocations. These positions were previously approved by your Board on January 6, 2015 in Resolution No. 2014-04 but during the creation of Resolution 2015-12 these positions were inadvertently omitted. The resolution as presented will re-establish those allocations. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff requests your Board's approval of this resolution and authorization of the Chair to sign this resolution.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director SUBJECT: Request for Advanced Step Hire, Principal Planner DATE: February 25, 2015 The Community Development Department has recruited for a Principal Planner to replace Kevin Ingram. The top candidate, Audrey Knight, is a highly experienced planner who holds a Master's degree in Urban and Regional Planning. She has extensive and diverse experience in both public and private sector planning in California, including working in supervisorial and management positions. After a lengthy interview and follow up conversations, I am confident that Ms. Knight possesses an excellent combination of experience and "big picture" perspective that is ideal for this position, and that she would be an asset to our organization. Ms. Knight's experience clearly justifies advanced step hiring as a Principal Planner, and the Human Resources Department concurs. ..Recommended Action RECOMMENDATION Staff requests that the Board of Supervisors approve the advanced step hire request for Audrey Knight, at step 5 of the Principal Planner salary range, pending successful completion of the County's pre-employment review process.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian Martin, Sheriff/Coroner DATE: February 3, 2015 SUBJECT: Department swearing in ceremony for newly hired Deputy Sheriff EXECUTIVE SUMMARY: The Sheriff's Office requests a timed item of approximately ten (10) minutes, at your March 3, 2015 Board of Supervisors meeting, in order to perform a swearing in ceremony for newly hired employees. It is my intention as Sheriff, to swear in all new employees of this office, and to demonstrate our staff is working for a professional organization. FISCAL IMPACT: x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: William Davidson, Lake County Animal Care & Control Director DATE: February 20, 2015 SUBJECT: Review of New Shelter Hours EXECUTIVE SUMMARY: After our last meeting, I surveyed many of our surrounding counties and their policies regarding working inmates. I spoke with Kevin Davis, a Supervising Animal Control Officer from Sonoma County, who stated that in February of 2014 they stopped using inmates due to continuing problems. He stated the inmates were smuggling contraband into the jail, they often times lacked the desire to work, they frequently walked away, and they fought amongst themselves. Additionally, he stated that many times the female staff members felt uncomfortable supervising the male inmates. I next contacted Napa County Animal Control. Shelter Supervisor Kristen Loomer stated that they have always used inmate labor. Kristen stated that 10 years ago her supply of inmates was endless. She did indicate that about 5 years ago they switched to female inmates only, as they tend to have mostly females on staff. As of today, the Napa County Animal Shelter still uses female inmates at the shelter. However, she also stated that her supply of inmates from the jail is unreliable, and that they have begun to use the Alternative Work Program participants. Kristen stated that the Alternative Work Program participants are a much more reliable source of labor than are the trustees. I also contacted Colusa County Animal Control and spoke with Courtney Elliott, Chief Officer at the shelter. Officer Elliott stated they have always used inmate labor, but that the numbers of available inmates have dwindled. As of today, she stated they may have inmate labor available 6 months out of the year. When I asked about the Alternative Work Program participants, she indicated that they have not begun using them as yet. Mendocino County began using female inmates several years ago. According to Sage Mountainfire, the Kennel Supervisor, their availability has been good. The issue she has experienced is their attitude with and towards staff, they tend to try and get the better of them. On the afternoon of January 27th, Sheriff Martin came to our facility in order to evaluate and discuss the use of inmate labor. Sheriff Martin, Facility Supervisor Sara Schramm and I all toured the facility and spoke of the pros and cons of using inmate labor at the animal shelter. Of all the issues that arose, the most concerning to us was the lack of adequate supervision for the classification of inmate that would be provided. Additionally, the access these inmates might have to public contact, drug paraphernalia, and controlled substances makes the use of "in custody" inmates a questionable venture. Sheriff Martin recommended timer alarms for certain doors, and I have installed temporary alarms that chime whenever the door is opened. However, the cost to install door alarms that sound when the door is left open are considerably expensive, $1635 for two doors. A video monitoring system of our kennels and non-public area was estimated at a one time cost of $2436. Sheriff Martin stated we consider the possibility of using out of custody people instead of actual inmates from the jail. He suggested the Alternative Work Program and/or Probationer's from Mendo Lake Alternative Services. These people are "out of custody" and are either on probation or participating in the "In Home Monitoring Program". They could report to work at the animal shelter between the hours of 8am and 11am, where they would provide assistance with the daily cleaning and feeding of the kennels. On February 5th, 2015 I spoke with Cindy Engstrom from Mendo Lake Alternative Services. Cindy and I spoke of our needs at the shelter and agreed to begin a partnership, which will allow their clients to perform required community service at our facility. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Given the above information and evaluation of the animal shelter, staff recommends that we continue with our reduced public hours and begin utilizing the Alternative Work Program Participants and Probationer's from Mendo Lake Alternative Services to assist with the daily cleaning and feeding of the kennels, Monday through Friday between 8am and 11am. Additionally, we recommend the installation of the video monitoring system, which will allow us to observe what's happening in the kennels even when we are not present.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: February 27, 2015 SUBJECT: Consideration of Request From Supporters of State of Jefferson to Adopt the "Declaration and Petition to the California State Legislature for Withdrawal of Lake County from the State of California and to Form the State of Jefferson" EXECUTIVE SUMMARY: As your Board may recall, following the presentation on February 17th, your Board vote to direct staff to bring back a petition declaration to include language that once both houses of the California State legislature approves the process to create a State of Jefferson, a measure will be placed on the ballot for the voters of Lake County to decide whether they wish Lake County to be a part of the State of Jefferson. Staff has revised the previous petition declaration to incorporate language per Board's direction (see Attachment2). Also presented is a revised petition declaration prepared by the proponents of the State of Jefferson (see Attachment1). As a third alternative, staff has prepared a resolution calling for an advisory vote at the next general election (see Attachment3) ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: HONORABLE BOARD OF SUPERVISORS FROM: Diane C. Fridley, Registrar of Voters DATE: February 23, 2015 SUBJECT: Hidden Valley Lake Community Services District's Resolution No. 2015-04 EXECUTIVE SUMMARY: Currently Hidden Valley Lake Community Services District ("CSD") elects their board of directors in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the District must follow the process set forth in Elections Code Section 10404. Hidden Valley Lake CSD Board of Directors has completed the first (1st) step of Elections Code Section 10404 by submitting their Resolution No. 2015-04 titled "RESOLUTION OF THE HIDDEN VALLEY LAKE COMMUNITY SERVICES DISTRICT BOARD OF DIRECTORS REQUESTING THE COUNTY OF LAKE TO CHANGE THE DISTRICT'S BOARD MEMBER ELECTION CYCLE FROM ODD-NUMBERED YEARS TO EVEN-NUMBERED YEARS", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request. The second (2nd) step will be for Board staff to notify all districts within Lake County to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each district with an elected governing board as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the special district information and I have also included a sample letter for use by the Assistant Clerk to the Board. Elections Code Section 10404 requires your Board to hold a public hearing on the District's consolidation request no later than the April 28, 2015 meeting. Prior to the adoption of Hidden Valley Lake CSD's consolidation request, the Registrar of Voters will be submitting an Impact Analysis/Cost Effectiveness Report on changing the election of directors from odd-year to even-year elections for your Board to review as well as any responses from Districts within Lake County regarding the consolidation. However, pursuant to Elections Code Section 10404, your Board "shall" approve Hidden Valley Lake CSD's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election. ..Recommended Action RECOMMENDED ACTION: Following your Board's approval and within 30 days after the approval of Hidden Valley Lake CSD's resolution changing the District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Hidden Valley Lake CSD.