Board Of Supervisors — Tuesday, April 7, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution Amending Resolution No. 2014-111 to Amend the Adopted Budget for FY 2014-15 by Increasing Revenues and Appropriations in BU 2101- Trial Courts .
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
A portion of the payments to the State for the County's Facility Payment to fund court operations was inadvertently omitted from the FY 14/15 Adopted Budget. Unanticipated revenues have been received in BU 2101 - Trial Courts and are available for appropriation to meet this obligation.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
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Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached "Resolution Amending Resolution No. 2014-111 to Amend the Adopted Budget for FY 2014-15 by Increasing Revenues and Appropriations in BU 2101- Trial Courts.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: April 7, 2015
SUBJECT: Adopt Resolution Amending Resolution No. 2014-111 to Amend the Adopted Budget for FY 2014-15 by Increasing Revenues and Appropriations in BU 2101- Trial Courts
EXECUTIVE SUMMARY:
A portion of the payments to the State for the County's Facility Payment to fund court operations was inadvertently omitted from the FY 14/15 Adopted Budget. Unanticipated revenues have been received in BU 2101 - Trial Courts and are available for appropriation to meet this obligation.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached "Resolution Amending Resolution No. 2014-111 to Amend the Adopted Budget for FY 2014-15 by Increasing Revenues and Appropriations in BU 2101- Trial Courts.
7.2Approve designation of Supervisor Steele as Alternate to the Governing Board for the Joint Powers Agreement for Operation of Planning and Service Area 26 - Area Agency of Aging - for Lake and Mendocino Counties.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Your Board has appointed Chairman Anthony Farrington and myself to represent Lake County on the Governing Board for the Joint Powers Agreement (JPA) for operation of Planning and Service Area (PSA) 26 - Area Agency on Aging (AAA), for Lake and Mendocino counties. Since his appointment to the AAA Governing Board, Chairman Farrington has indicated a desire to have Supervisor Steele serve as an alternate member and Supervisor Steele has expressed his interest in serving on the AAA Governing Board.
The AAA Governing Board is agreeable to having alternates and, in fact, has passed a motion to support the concept of alternate Governing Board members, providing that those that serve as alternates take responsibility for ensuring continuity of information. At this time, Mendocino county has designated alternate members.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board pass a motion designating Supervisor Steele as an alternate to the Governing Board for the JPA for operation of PSA 26 AAA.
Assuming you take this action, Chairman Farrington, Supervisor Steele and I will then coordinate to ensure that two Lake County representatives are always present at Governing Board meetings.
Please also direct staff to prepare a minute order verifying your action so that staff may submit it to the AAA for Governing Board records.
Thank you for your consideration.
CC: Todd Metcalf, Adult Services Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: March 18, 2015
SUBJECT: Designation of Supervisor Steele as Alternate to the Governing Board
for the Joint Powers Agreement for Operation of Planning and Service
Area 26 - Area Agency of Aging - for Lake and Mendocino Counties
EXECUTIVE SUMMARY:
Your Board has appointed Chairman Anthony Farrington and myself to represent Lake County on the Governing Board for the Joint Powers Agreement (JPA) for operation of Planning and Service Area (PSA) 26 - Area Agency on Aging (AAA), for Lake and Mendocino counties. Since his appointment to the AAA Governing Board, Chairman Farrington has indicated a desire to have Supervisor Steele serve as an alternate member and Supervisor Steele has expressed his interest in serving on the AAA Governing Board.
The AAA Governing Board is agreeable to having alternates and, in fact, has passed a motion to support the concept of alternate Governing Board members, providing that those that serve as alternates take responsibility for ensuring continuity of information. At this time, Mendocino county has designated alternate members.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board pass a motion designating Supervisor Steele as an alternate to the Governing Board for the JPA for operation of PSA 26 AAA.
Assuming you take this action, Chairman Farrington, Supervisor Steele and I will then coordinate to ensure that two Lake County representatives are always present at Governing Board meetings.
Please also direct staff to prepare a minute order verifying your action so that staff may submit it to the AAA for Governing Board records.
Thank you for your consideration.
CC: Todd Metcalf, Adult Services Program Manager
7.3Adopt Proclamation Designating the Week of April 6-12, 2015 as Public Health Week in Lake County, CA.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY: The County of Lake, Public Health Services Division is requesting Board approval to designate the week of
April 6-12, 2015 as Public Health Week.
The first week in April is National Public Health Week which is part of the American Public Health Association's annual celebration of the role
of public health in communities. Since 1995, communities around the country have celebrated National Public Health Week each April to draw
attention to the need to help communities promote health, prevent illness and educate on disaster preparedness to improve health.
It is celebrated by focusing attention on issues that promote heath, wellness and safety across the country.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
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..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: March 6, 2015
SUBJECT: Proclamation Designating Public Health Week April 6-12, 2015
EXECUTIVE SUMMARY: The County of Lake, Public Health Services Division is requesting Board approval to designate the week of
April 6-12, 2015 as Public Health Week.
The first week in April is National Public Health Week which is part of the American Public Health Association's annual celebration of the role
of public health in communities. Since 1995, communities around the country have celebrated National Public Health Week each April to draw
attention to the need to help communities promote health, prevent illness and educate on disaster preparedness to improve health.
It is celebrated by focusing attention on issues that promote heath, wellness and safety across the country.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
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..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
7.4Adopt Proclamation Designating the Month of April 2015 as Alcohol Awareness Month in Lake County, CA.
Proclamation
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board of Supervisors approve the Proclamation to make April 2015 Alcohol Awareness Month in the County of Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: March 17, 2015
SUBJECT: Proclamation to make April 2015 Alcohol Awareness Month in the County of Lake.
SUMMARY: Attached for your approval is the Proclamation to make April 2015 Alcohol Awareness Month in the County of Lake. Lake County Behavioral Health is requesting the Board of Supervisors approve a Proclamation supporting efforts that will increase the community awareness, understanding, and action to address underage drinking in our communities.
The mission that lies beneath all services provided by Lake County Behavioral Health is to promote the overall wellness of the County. The Department is requesting that the Board of Supervisors adopt this proclamation designating April 2015 as Alcohol Awareness Month in the County of Lake.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board of Supervisors approve the Proclamation to make April 2015 Alcohol Awareness Month in the County of Lake.
7.5Adopt Proclamation Designating the Week of April 12-18, 2015 as National Public Safety Telecommunications Week in Lake County, CA.
Proclamation
passed on consent
7.6Adopt Proclamation Designating the Week of April 19-25, 2015 as National Crime Victims' Rights Week in Lake County, CA.
Proclamation
passed on consent
7.7Adopt Proclamation Designating the Month of April 2015 as Child Abuse Prevention Month in Lake County, CA.
Proclamation
passed on consent
7.8Adopt Proclamation Designating the Month of April 2015 as Sexual Assault Awareness Month in Lake County, CA.
Proclamation
passed on consent
7.9Approve advance step hiring of Jennifer DeHaan as a Deputy County Administrative Officer II at step 4 due to extraordinary qualifications.
Action Item
pulled on consent
Motion carried
Carried 4-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, there are two vacant Deputy County Administrative Officer positions in my office. I have completed the recruitment and selection process and am pleased to have offered one of the positions to Jennifer DeHaan from Grand Rapids, Michigan.
Ms. DeHaan has a Master of Public Administration degree and has worked in local government for over 10 years, including 8 years in the County Administrator's Office in Kent County, Michigan, which is a county of over 600,000 population with a $165 million general fund budget and $350 million total of all funds.
After completing a background check and having several conversations with her, I am confident that Ms. DeHaan possess an excellent combination of skills, knowledge and abilities to effectively serve Lake County in this position.
Due to Ms. DeHaan's extraordinary qualifications, the Human Resources Director supports hiring her as a Deputy County Administrative Officer II at step 4. Hiring above the third step of the salary range requires Board of Supervisors approval.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board authorize me, as the County Administrative Officer, to hire Jennifer DeHaan as a Deputy County Administrative Officer II at step 4.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: April 7, 2015
SUBJECT: Approve hiring Jennifer DeHaan as a Deputy County Administrative Officer II at step 4
EXECUTIVE SUMMARY:
As your Board is aware, there are two vacant Deputy County Administrative Officer positions in my office. I have completed the recruitment and selection process and am pleased to have offered one of the positions to Jennifer DeHaan from Grand Rapids, Michigan.
Ms. DeHaan has a Master of Public Administration degree and has worked in local government for over 10 years, including 8 years in the County Administrator's Office in Kent County, Michigan, which is a county of over 600,000 population with a $165 million general fund budget and $350 million total of all funds.
After completing a background check and having several conversations with her, I am confident that Ms. DeHaan possess an excellent combination of skills, knowledge and abilities to effectively serve Lake County in this position.
Due to Ms. DeHaan's extraordinary qualifications, the Human Resources Director supports hiring her as a Deputy County Administrative Officer II at step 4. Hiring above the third step of the salary range requires Board of Supervisors approval.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board authorize me, as the County Administrative Officer, to hire Jennifer DeHaan as a Deputy County Administrative Officer II at step 4.
On motion of Supervisor Brown, and by vote of the Board, approved advance step hiring of Jennifer DeHaan as a Deputy County Administrative Officer II at step 4 due to extraordinary qualifications. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: This item was pulled from the Consent Agenda and taken up later in the day.
County Administrative Officer Matt Perry presented the item to the Board. Sheriff Martin expressed his concerns regarding the advance step hiring.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
7.10Approve advance step hiring of Jennifer Jones as an extra help Emergency Services Coordinator at step 5 due to extraordinary qualifications.
Action Item
pulled on consent
Staff memo
EXECUTIVE SUMMARY:
The Office of Emergency Services is in need of additional staff support to make progress on priorities established by your Board, such as completing the Emergency Operations Plan.
Staff has contacted Lake County resident Jennifer Jones and she has expressed a desire to work as an extra help Emergency Services Coordinator. Ms. Jones has worked for the past 8 years with the American Red Cross. She has worked in Lake, Mendocino, Sonoma, and Marin and other places in California. Her most recent position was the Regional Disaster and Programs Officer covering six counties in northern California from January 2011 through November 2014.
Ms. Jones has completed the Federal Emergency Management Agency (FEMA) Incident Command System courses 100, 200, 300, 400, 700, and 800.
Due to Ms. Jones' extraordinary qualifications, the Human Resources Director supports hiring her as an extra help Emergency Services Coordinator at step 5.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board authorize the County Administrative Officer to hire Jennifer Jones as an extra help Emergency Services Coordinator at step 5 due to her extraordinary qualifications.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: April 7, 2015
SUBJECT: Approve hiring Jennifer Jones as an extra help Emergency Services Coordinator at step 5 due to her extraordinary qualifications.
EXECUTIVE SUMMARY:
The Office of Emergency Services is in need of additional staff support to make progress on priorities established by your Board, such as completing the Emergency Operations Plan.
Staff has contacted Lake County resident Jennifer Jones and she has expressed a desire to work as an extra help Emergency Services Coordinator. Ms. Jones has worked for the past 8 years with the American Red Cross. She has worked in Lake, Mendocino, Sonoma, and Marin and other places in California. Her most recent position was the Regional Disaster and Programs Officer covering six counties in northern California from January 2011 through November 2014.
Ms. Jones has completed the Federal Emergency Management Agency (FEMA) Incident Command System courses 100, 200, 300, 400, 700, and 800.
Due to Ms. Jones' extraordinary qualifications, the Human Resources Director supports hiring her as an extra help Emergency Services Coordinator at step 5.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board authorize the County Administrative Officer to hire Jennifer Jones as an extra help Emergency Services Coordinator at step 5 due to her extraordinary qualifications.
There was Board consensus to continue this item to April 21, 2015.
Clerk’s notes: This item was pulled from the Consent Agenda and taken up later in the day.
County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
7.11(Carried over from March 24, 2015) - Approval of (a) Request to waive the policy for review and selection of professional consultants and other contract service providers; and (b) Agreement between the County of Lake and PulsePoint Inc. for content marketing services for the Lake County Marketing Program, for a period of 9-months at $2,500/per month, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The landscape of destination marketing has changed significantly in the last few years to keep pace with digital and social media advances.
There is a new form of web-based advertising that is increasingly being used by numerous Fortune 500 businesses, as well as Destination Marketing Organizations (DMO) across the world, known as content marketing. A simple definition of content marketing is: Content marketing is about delivering the content your audience is seeking in all the places they are searching for it.
The Lake County Marketing Program (LCMP) entered into a contract for a four (4) month trial period with PulsePoint, Inc., a content marketing company out of San Francisco, to specifically see how this new form of marketing could work for Lake County destination marketing.
For a fee of $2,500 per month, PulsePoint, Inc. provided the following services to Lake County Marketing Program:
1. Researched and wrote four (4) blog-length articles per month about Lake County, based on direction given by the Marketing department.
2. Approved articles were then distributed through numerous social media channels to a pre-determined demographic chosen by the LCMP, which included geo-targeting, age, gender and other identifiers. 8,000 social engagements per month were guaranteed under the contract. Engagement is defined as an article being shared, liked or commented on, not just read.
3. Provided campaign performance updates every two weeks.
The Lake County Marketing Program has been very happy with PulsePoint, Inc. Their customer service and care has been outstanding. They work very well independently and take very little County staff time. They have developed a strong knowledge of Lake County tourism and attractions. And they are affordable at $2,500 per month.
We are also very encouraged by the performance of the campaign as it is consistently outperforming expectations and guarantees. For example:
1. We are guaranteed 8,000 social media engagements a month, and in the first seven weeks we received 38,888 social engagements.
2. Lake County articles were seen on ComScore top 1,000 sites and social media 31,485,387 times during that 7 week period.
3. The traffic to the visitor website increased by 109% in January 2015 after the launch of the campaign compared to January 2014. The January 2015 total of nearly 25,000 visits to the visitor website almost equaled our all-time high traffic of 28,868 hits in July of 2012. January is typically our slowest month with an average of less than 10,000 hits to the website per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given PulsePoints, Inc. excellent track record of delivering content marketing services, their outstanding customer service, their intimate knowledge of Lake County, their established relationship with marketing staff and tourism stakeholders within the community, and their affordable price for delivery, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that PulsePoint, Inc. provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and PulsePoint, Inc. to provide content marketing services to the Lake County Marketing Program for nine (9) months for a cost of $22,500.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Senior Administrative Analyst
DATE: March 24, 2015
SUBJECT: Consideration of Agreement between the County of Lake and PulsePoint, Inc. for Content Marketing Services for the Lake County Marketing Program
EXECUTIVE SUMMARY:
The landscape of destination marketing has changed significantly in the last few years to keep pace with digital and social media advances.
There is a new form of web-based advertising that is increasingly being used by numerous Fortune 500 businesses, as well as Destination Marketing Organizations (DMO) across the world, known as content marketing. A simple definition of content marketing is: Content marketing is about delivering the content your audience is seeking in all the places they are searching for it.
The Lake County Marketing Program (LCMP) entered into a contract for a four (4) month trial period with PulsePoint, Inc., a content marketing company out of San Francisco, to specifically see how this new form of marketing could work for Lake County destination marketing.
For a fee of $2,500 per month, PulsePoint, Inc. provided the following services to Lake County Marketing Program:
1. Researched and wrote four (4) blog-length articles per month about Lake County, based on direction given by the Marketing department.
2. Approved articles were then distributed through numerous social media channels to a pre-determined demographic chosen by the LCMP, which included geo-targeting, age, gender and other identifiers. 8,000 social engagements per month were guaranteed under the contract. Engagement is defined as an article being shared, liked or commented on, not just read.
3. Provided campaign performance updates every two weeks.
The Lake County Marketing Program has been very happy with PulsePoint, Inc. Their customer service and care has been outstanding. They work very well independently and take very little County staff time. They have developed a strong knowledge of Lake County tourism and attractions. And they are affordable at $2,500 per month.
We are also very encouraged by the performance of the campaign as it is consistently outperforming expectations and guarantees. For example:
1. We are guaranteed 8,000 social media engagements a month, and in the first seven weeks we received 38,888 social engagements.
2. Lake County articles were seen on ComScore top 1,000 sites and social media 31,485,387 times during that 7 week period.
3. The traffic to the visitor website increased by 109% in January 2015 after the launch of the campaign compared to January 2014. The January 2015 total of nearly 25,000 visits to the visitor website almost equaled our all-time high traffic of 28,868 hits in July of 2012. January is typically our slowest month with an average of less than 10,000 hits to the website per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given PulsePoints, Inc. excellent track record of delivering content marketing services, their outstanding customer service, their intimate knowledge of Lake County, their established relationship with marketing staff and tourism stakeholders within the community, and their affordable price for delivery, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that PulsePoint, Inc. provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and PulsePoint, Inc. to provide content marketing services to the Lake County Marketing Program for nine (9) months for a cost of $22,500.
Attachments
7.12(Carried over from March 24, 2015) - Approval of (a) Request to waive the policy for review and selection of professional consultants and other contract service providers; and (b) Agreement between the County of Lake and Steve Denero for project management and consulting services related to destination marketing, in the amount of $5,000/month not to exceed $25,000 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Due to the low staffing levels in the Administrative Office and Marketing Program, staff has been looking for alternate solutions to implement the destination marketing strategic plan.
The Lake County Marketing Program would like to contract with Steve Denero for five months (April 2015 through August 2015) to manage some of the current destination marketing initiatives. Steve would manage the visitor website redesign, the implementation of the electronic visitor information kiosks, and plan and execute marketing campaigns to promote Lake County as a vacation destination.
Steve was the Director of Marketing at Twin Pine Casino and Hotel from November of 2011 to September of 2014. During that time, he implemented several marketing and advertising campaigns that produced record revenue in 2012 and 2013. The projects included overseeing the development of a new website and promotional 20th Anniversary microsite along with various advertising campaigns utilizing radio, TV, print, magazines, outdoor billboards, social, electronic and mobile forms of media.
Steve has been a member of the Lake County Tourism Advisory Board for 18 months, and has volunteered significant amounts of time to promote Lake County utilizing his marketing expertise. He has many professional contacts and connections within the marketing industry, which provide added value. He is also very well-respected among the current Lake County tourism stakeholders.
Steve would bring extensive marketing experience and an in-depth knowledge of Lake County tourism to the Lake County Marketing Program. Through his volunteer efforts with County marketing program, he has already become familiar with the County marketing budget, timelines and approval processes.
Steve's fee is $5,000 per month, not to exceed $25,000 over the life of this agreement. His estimated time of work will be no less than 100 hours per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given Steve Denero's extensive marketing experience within the hospitality industry, in-depth knowledge of Lake County Tourism, strong relationships with marketing staff and tourism stakeholders in Lake County, and familiarity with how the Lake County Marketing Program operates, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that Steve Denero provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and Steve Denero to provide project management and destination marketing consulting services to the Lake County Marketing Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Sr. Administrative Analyst
DATE: March 24, 2015
SUBJECT: Consideration of Agreement between the County of Lake and Steve Denero for project management and consulting services related to Destination Marketing for the Lake County Marketing Program
EXECUTIVE SUMMARY:
Due to the low staffing levels in the Administrative Office and Marketing Program, staff has been looking for alternate solutions to implement the destination marketing strategic plan.
The Lake County Marketing Program would like to contract with Steve Denero for five months (April 2015 through August 2015) to manage some of the current destination marketing initiatives. Steve would manage the visitor website redesign, the implementation of the electronic visitor information kiosks, and plan and execute marketing campaigns to promote Lake County as a vacation destination.
Steve was the Director of Marketing at Twin Pine Casino and Hotel from November of 2011 to September of 2014. During that time, he implemented several marketing and advertising campaigns that produced record revenue in 2012 and 2013. The projects included overseeing the development of a new website and promotional 20th Anniversary microsite along with various advertising campaigns utilizing radio, TV, print, magazines, outdoor billboards, social, electronic and mobile forms of media.
Steve has been a member of the Lake County Tourism Advisory Board for 18 months, and has volunteered significant amounts of time to promote Lake County utilizing his marketing expertise. He has many professional contacts and connections within the marketing industry, which provide added value. He is also very well-respected among the current Lake County tourism stakeholders.
Steve would bring extensive marketing experience and an in-depth knowledge of Lake County tourism to the Lake County Marketing Program. Through his volunteer efforts with County marketing program, he has already become familiar with the County marketing budget, timelines and approval processes.
Steve's fee is $5,000 per month, not to exceed $25,000 over the life of this agreement. His estimated time of work will be no less than 100 hours per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given Steve Denero's extensive marketing experience within the hospitality industry, in-depth knowledge of Lake County Tourism, strong relationships with marketing staff and tourism stakeholders in Lake County, and familiarity with how the Lake County Marketing Program operates, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that Steve Denero provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and Steve Denero to provide project management and destination marketing consulting services to the Lake County Marketing Program.
7.13Approve Renewal Addendum to the Warranty, Support and License Agreement between the County of Lake and Hart InterCivic Inc., for FY’s 15/16, 16/17 & 17/18 for a total amount of $72,601.40 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Attached please find the Hard InterCivic Inc.'s "Renewal of Addendum to the Warranty, Support and License Agreement" that is being submitted for you Board's approval and the Chair's signature.
In 2006, in compliance with the Federal law titled "HAVA-Help America Vote Act", the Lake County Registrar of Voters office purchased Hart InterCivic Inc.'s Voting System 6.x which included ADA certified electronic voting units and software that allowed voters with disabilities to vote independently. At the time of purchase, a three (3) year Software and Support fee was included in the purchase contract paid for from Federal and State funds.
In 2010, the original contract with Hart InterCivic, Inc. expired and Hart Inter-Civic offered its customers a five (5) year commitment agreement to lock-in the annual license and support fee at the 2010 level. The five (5) year "Addendum to the Warranty, Support, And License Agreement" which I have included for your review, will expire on April 19, 2015. As part of the "Initial Term Commitment", Hart InterCivic, Inc. has offered the Count of Lake a "Second Term Commitment" with the attached "Renewal Addendum" for an additional three (3) years that will save the County of Lake $17, 879.30 by entering into the Second agreement.
If you have any questions, please do not hesitate to contact me.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Renewal Addendum to the Warranty, Support and License Agreement between the County of Lake and Hart InterCivic Inc., for FY's 15/16, 16/17 & 17/18 total amount of $72,601.40 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane Fridley, Registrar of Voters
DATE: April 7, 2015
SUBJECT: Renewal of Addendum to the Hart InterCivic, Inc. Warranty, Support and License Agreement
EXECUTIVE SUMMARY:
Attached please find the Hard InterCivic Inc.'s "Renewal of Addendum to the Warranty, Support and License Agreement" that is being submitted for you Board's approval and the Chair's signature.
In 2006, in compliance with the Federal law titled "HAVA-Help America Vote Act", the Lake County Registrar of Voters office purchased Hart InterCivic Inc.'s Voting System 6.x which included ADA certified electronic voting units and software that allowed voters with disabilities to vote independently. At the time of purchase, a three (3) year Software and Support fee was included in the purchase contract paid for from Federal and State funds.
In 2010, the original contract with Hart InterCivic, Inc. expired and Hart Inter-Civic offered its customers a five (5) year commitment agreement to lock-in the annual license and support fee at the 2010 level. The five (5) year "Addendum to the Warranty, Support, And License Agreement" which I have included for your review, will expire on April 19, 2015. As part of the "Initial Term Commitment", Hart InterCivic, Inc. has offered the Count of Lake a "Second Term Commitment" with the attached "Renewal Addendum" for an additional three (3) years that will save the County of Lake $17, 879.30 by entering into the Second agreement.
If you have any questions, please do not hesitate to contact me.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Renewal Addendum to the Warranty, Support and License Agreement between the County of Lake and Hart InterCivic Inc., for FY's 15/16, 16/17 & 17/18 total amount of $72,601.40 and authorize the Chair to sign.
7.14Approve Agreement between the County of Lake and Redwood Children's Services, Inc. for Alcohol and Other Drug Perinatal Program Services for Fiscal Year 2014-15, in the amount of $149,828, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Children's Services, Inc. for Alcohol and Other Drug Perinatal Program Services beginning January 1, 2015 for Fiscal Year 2014-15.
Lake County Behavioral Health is required to make available substance abuse treatment to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services," are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment which is provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
Lake County Behavioral Health is contracting with Redwood Children's Services, Inc. to provide a perinatal program for Fiscal Year 2014-15. Lake County Behavioral Health has contracted with Redwood Children's Services, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $149,828
Amount Budgeted: $299,655
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for the Alcohol and Other Drug Perinatal Program Services for Fiscal Year 2014-15 is $299,655 of which Lake County Behavioral Health is requesting a contract maximum of $149,828. Funding for this Agreement will be from SAPT Block Grant set-aside allocation, perinatal Drug Medi-Cal, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests the Board approve the Agreement, and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: March 2, 2015
SUBJECT: Agreement between the County of Lake and Redwood Children's Services, Inc. for Alcohol and Other Drug Perinatal Program Services for Fiscal Year 2014-15.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Children's Services, Inc. for Alcohol and Other Drug Perinatal Program Services beginning January 1, 2015 for Fiscal Year 2014-15.
Lake County Behavioral Health is required to make available substance abuse treatment to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services," are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment which is provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
Lake County Behavioral Health is contracting with Redwood Children's Services, Inc. to provide a perinatal program for Fiscal Year 2014-15. Lake County Behavioral Health has contracted with Redwood Children's Services, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $149,828
Amount Budgeted: $299,655
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for the Alcohol and Other Drug Perinatal Program Services for Fiscal Year 2014-15 is $299,655 of which Lake County Behavioral Health is requesting a contract maximum of $149,828. Funding for this Agreement will be from SAPT Block Grant set-aside allocation, perinatal Drug Medi-Cal, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests the Board approve the Agreement, and authorize the Board Chair to sign the Agreement.
7.15Approve Fourth Amendment to the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services for Fiscal Year 2014-15, a decrease of $70,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): Due to a decrease in the utilization at Willow Glen Care Center's Mental Health Rehabilitation Center, Sequoia Psychiatric Treatment Center, Lake County Behavioral Health is requesting approval of Fourth Amendment to the Agreement for Fiscal Year 2014-15 to decrease the contract maximum by $70,000 which will create a new contract maximum of $135,000. The decrease in this contract will be reallocated to another contract within the same object code which has experienced larger than anticipated utilization. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Fourth Amendment to the Agreement between the County of Lake and Willow Glen Care Center for Fiscal Year 2014-15 for a contract maximum of $135,000 and is requesting the Board Chair sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: March 12, 2015
SUBJECT: Fourth Amendment to the Agreement between County of Lake and Willow Glen Care Center for Adult Residential Support Services for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the Fourth Amendment to the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services for Fiscal Year 2014-15.
BACKGROUND AND DISCUSSION: Willow Glen Care Center, which is located in Yuba City, is an Adult Residential Living Facility licensed by the State of California. Sequoia Psychiatric Treatment Center (SPTC) is a locked, 16 bed Mental Health Rehabilitation Center (MHRC) which is operated under the Willow Glen Care Center umbrella of facilities. This facility is licensed and certified by the California Department of Mental Health under the California code of Regulations, Title 9, Division 1, to provide residential and rehabilitation services. This facility will service mentally ill adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than licensed residential or independent living.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: ($70,000)
Amount Budgeted: $405,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to a decrease in the utilization at Willow Glen Care Center's Mental Health Rehabilitation Center, Sequoia Psychiatric Treatment Center, Lake County Behavioral Health is requesting approval of Fourth Amendment to the Agreement for Fiscal Year 2014-15 to decrease the contract maximum by $70,000 which will create a new contract maximum of $135,000. The decrease in this contract will be reallocated to another contract within the same object code which has experienced larger than anticipated utilization. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Fourth Amendment to the Agreement between the County of Lake and Willow Glen Care Center for Fiscal Year 2014-15 for a contract maximum of $135,000 and is requesting the Board Chair sign the Amendment.
7.16Approve First Amendment to the Agreement between the County of Lake and Ford Street Project Residential and Social Model Detoxification Services for Lake County Residents for Fiscal Year 2014-15, an increase of $15,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): Due to increased utilization at Ford Street, Lake County Behavioral Health requests the approval of the First Amendment to the Agreement which will increase the contract by $15,000 for a contract maximum of $40,000. The increase of $15,000 will be funded from unassigned funds within the same Alcohol and Other Drugs budget. This contract is funded by the Substance Abuse Prevention and Treatment (SAPT) Block Grant.
Providing alcohol and substance abuse treatment assists clients in their recovery. Assisting clients to recover reduces county expense in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the First Amendment to the Agreement between the County of Lake and Ford Street Project in the amount of $40,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: March 20, 2015
SUBJECT: First Amendment to the Agreement between the County of Lake and Ford Street Project Residential and Social Model Detoxification Services for Lake County Residents for Fiscal Year 2014-15.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Ford Street Project Residential and Social Model Detoxification Services for Lake County Residents for Fiscal Year 2014-2015. Under the Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health is obligated to pay a daily rate of $95.00 a day.
BACKGROUND AND DISCUSSION: The Ford Street Project is an organization that has been serving clients since September, 1974. During that time it has gone through two changes of name (Mendocino Alcohol Project to Alcohol Rehabilitation Corporation to Ford Street Project). Ford Street operates in three basic areas: housing (including shelter), drug and alcohol treatment, and job training/development. Lake County Behavioral Health - Alcohol and Other Drug Services is contracting for drug and alcohol treatment only.
As the contract with the Department of Health Care Services for Substance Abuse Disorder Services (SUDS) for Fiscal Years 2014-15 through 2016-17 has been approved by the Lake County Board of Supervisors it is necessary to add the additional sub-contractor provisions to stay in compliance with the DHCS contract. The sub-contractor provisions are as follows: PHI Compliance, Cultural and Linguistic Proficiency, Counselor Certification, Intravenous Drug Use (IVDU) Treatment, and Tuberculosis Treatment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $40,000
Amount Budgeted: $440,976
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at Ford Street, Lake County Behavioral Health requests the approval of the First Amendment to the Agreement which will increase the contract by $15,000 for a contract maximum of $40,000. The increase of $15,000 will be funded from unassigned funds within the same Alcohol and Other Drugs budget. This contract is funded by the Substance Abuse Prevention and Treatment (SAPT) Block Grant.
Providing alcohol and substance abuse treatment assists clients in their recovery. Assisting clients to recover reduces county expense in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the First Amendment to the Agreement between the County of Lake and Ford Street Project in the amount of $40,000 and to authorize the Board Chair to sign the Amendment.
7.17Approve Second Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for Fiscal Year 2014-15, an increase of $8,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $308,000
Amount Budgeted: $8,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at this facility, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement for Fiscal Year 2014-15 for a contract increase of $8,000. Funds in the amount of $98,000 have been transferred from object code 23.80 to object code 40.70 of which $8,000 will be used for this contract increase. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the approval of the Second Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Fiscal Year 2014-15 for a contract maximum of $308,000 and authorize the Board Chair to sign the Second Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: March 13, 2015
SUBJECT: Second Amendment to the Agreement between County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the Second Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for Fiscal Year 2014-15.
BACKGROUND AND DISCUSSION: North Valley Behavioral Health, LLC provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $308,000
Amount Budgeted: $8,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at this facility, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement for Fiscal Year 2014-15 for a contract increase of $8,000. Funds in the amount of $98,000 have been transferred from object code 23.80 to object code 40.70 of which $8,000 will be used for this contract increase. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the approval of the Second Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Fiscal Year 2014-15 for a contract maximum of $308,000 and authorize the Board Chair to sign the Second Amendment.
7.18Adopt Resolution to Relinquish County Road Right Of Way to the State of California - Portions abutting State Highway 20, Pyle Road (CR #309A), and Nice-Lucerne Cutoff (CR#407), and authorize the Chair to sign Quitclaim Deed.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On February 15, 2011, the County of Lake (County) and the State of California (State) entered into a "cooperative agreement" (see attached) regarding the construction and maintenance of the 'round about' located at the intersection of State Highway 20 and the Nice-Lucerne Cutoff (CR#407). The agreement outlines which portions of Pyle Road and the Nice-Lucerne Cutoff will be relinquished to each party for continued maintenance. Portions of County owned right of way adjoining State Highway 20 will be relinquished, by quitclaim deed, to the State per the agreement.
The purpose of the attached resolution is to fulfill the County's responsibility to the State through relinquishment of these portions of right of way, as described in Exhibit 'A'.
Public Works staff has reviewed the attached resolution and exhibits and recommends the Board of Supervisors approve and authorize the chair to sign the resolution and quitclaim deed.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Public Works staff has reviewed the attached resolution and exhibits and recommends the Board of Supervisors approve and authorize the chair to sign the resolution
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 23, 2015
SUBJECT: Relinquishment of County owned Right of Way to the State of California - Portions abutting State Highway 20, Pyle Road (CR #309A), and Nice-Lucerne Cutoff (CR#407)
EXECUTIVE SUMMARY:
On February 15, 2011, the County of Lake (County) and the State of California (State) entered into a "cooperative agreement" (see attached) regarding the construction and maintenance of the 'round about' located at the intersection of State Highway 20 and the Nice-Lucerne Cutoff (CR#407). The agreement outlines which portions of Pyle Road and the Nice-Lucerne Cutoff will be relinquished to each party for continued maintenance. Portions of County owned right of way adjoining State Highway 20 will be relinquished, by quitclaim deed, to the State per the agreement.
The purpose of the attached resolution is to fulfill the County's responsibility to the State through relinquishment of these portions of right of way, as described in Exhibit 'A'.
Public Works staff has reviewed the attached resolution and exhibits and recommends the Board of Supervisors approve and authorize the chair to sign the resolution and quitclaim deed.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Public Works staff has reviewed the attached resolution and exhibits and recommends the Board of Supervisors approve and authorize the chair to sign the resolution
7.19Adopt Resolution Approving the Lake County Health Services Department, Environmental Health Division's New Agreement With Decade Software Company for a Five Percent Increase Annually for the Period of March 1, 2015 Through February 28, 2018, in the amount of $22,201.44 and authorize the Director of Health Services to sign.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department, Environmental Health Division has had an agreement with Decade Software Company to provide
services, maintenance support and licensure to use Decade's EnvisionConnect software. The current agreement expired on
February 28, 2015.
The new Agreement is for a flat five percent increase annually over the Agreement term of March 1, 2015 through February 28, 2018. Grant
funds will be used to support this increase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $22,201.44
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Health Services Department is requesting Board approval of the new Agreement and to authorize the Health Services Director to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: March 24, 2015
SUBJECT: Approve a Resolution Requesting Board Approval for a new Agreement with Decade Software Company for a
Five Percent Increase Annually for the Period of March 1, 2015 through February 28, 2018 and Authorize
the Director of Health Services to Sign Said Agreement
EXECUTIVE SUMMARY:
The Health Services Department, Environmental Health Division has had an agreement with Decade Software Company to provide
services, maintenance support and licensure to use Decade's EnvisionConnect software. The current agreement expired on
February 28, 2015.
The new Agreement is for a flat five percent increase annually over the Agreement term of March 1, 2015 through February 28, 2018. Grant
funds will be used to support this increase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $22,201.44
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Health Services Department is requesting Board approval of the new Agreement and to authorize the Health Services Director to sign.
7.20Approve Amendment Three to Contract between the County of Lake and Virginia Cerenio for general education teaching services not to exceed $17,500 for the Lake County Jail and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Office requests your approval of the attached contract amendment with Virginia Cerenio to provide General Education teaching services to incarcerated individuals at the Lake County Jail/Hill Road Facility.
There is one invoice pending that we have been unable to process.
Expenditures will be paid from the Inmate Welfare trust Fund #2215 and there is no cost to the County.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Expenditures will be paid from the Inmate Welfare trust Fund #2215 and there is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approval
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 19, 2015
SUBJECT: Approval of third amendment to contract with Virginia Cerenio for GED services for the Lake County Jail.
EXECUTIVE SUMMARY:
The Sheriff's Office requests your approval of the attached contract amendment with Virginia Cerenio to provide General Education teaching services to incarcerated individuals at the Lake County Jail/Hill Road Facility.
There is one invoice pending that we have been unable to process.
Expenditures will be paid from the Inmate Welfare trust Fund #2215 and there is no cost to the County.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Expenditures will be paid from the Inmate Welfare trust Fund #2215 and there is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approval
7.21Approve Late Travel Claim for Child Welfare Services Social Worker Brianne Hickey, in the amount of $128.00.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I am requesting Board approval to pay the attached travel claim of Brianne Hickey, Social Worker I-CPS, for required travel on January 6, 2015. On that day, as a new Social Worker I, Ms. Hickey attended mandated training for her work in our Child Welfare Services Branch. However, as a relatively new employee, she did not fully understand the requirements for timely expense claim submission.
I am also requesting Board approval to pay the attached late travel claim of John Griffith, Social Worker Supervisor II-CPS, for required training on December 8, 2014. In this case, Mr. Griffith's out-of-county travel request form (required as a precursor to the actual travel) was inadvertently misplaced in his manager's office. By the time the manager found it, approved it and returned it to Mr. Griffith, the time for submitting his related expense claim had passed.
Both of these late claims came to my attention fairly recently. I regret the inconvenience this may cause your Board and the Auditor's office, but because these claims are justified, I request approval from your Board to pay them.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $128.00
Amount Budgeted: $128.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no County cost associated with payment of this claim.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Authorize the Social Services Director to pay the late travels claims of Brianne Hickey and John Griffith.
Thank you for your consideration.
CC: Kathy Maes, Deputy SS Director-CPS
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CAROL J. HUCHINGSON, SOCIAL SERVICES DIRECTOR
DATE: MARCH 24, 2015
SUBJECT: REQUEST FOR APPROVAL TO PAY LATE TRAVEL CLAIM
EXECUTIVE SUMMARY:
I am requesting Board approval to pay the attached travel claim of Brianne Hickey, Social Worker I-CPS, for required travel on January 6, 2015. On that day, as a new Social Worker I, Ms. Hickey attended mandated training for her work in our Child Welfare Services Branch. However, as a relatively new employee, she did not fully understand the requirements for timely expense claim submission.
I am also requesting Board approval to pay the attached late travel claim of John Griffith, Social Worker Supervisor II-CPS, for required training on December 8, 2014. In this case, Mr. Griffith's out-of-county travel request form (required as a precursor to the actual travel) was inadvertently misplaced in his manager's office. By the time the manager found it, approved it and returned it to Mr. Griffith, the time for submitting his related expense claim had passed.
Both of these late claims came to my attention fairly recently. I regret the inconvenience this may cause your Board and the Auditor's office, but because these claims are justified, I request approval from your Board to pay them.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $128.00
Amount Budgeted: $128.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no County cost associated with payment of this claim.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Authorize the Social Services Director to pay the late travels claims of Brianne Hickey and John Griffith.
Thank you for your consideration.
CC: Kathy Maes, Deputy SS Director-CPS
7.22Approve Agreement between the California Department of Parks and Recreation, Division of Boating and Waterways, for FY 15/16 Financial Aid Program in the amount of $315,312 for Sheriff Marine Patrol and authorize the Sheriff to execute the agreement.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Boating and Waterways has approved our financial aid application for Fiscal year 2015/16. Attached please find a copy of the contract for your review. A minute order authorizing Sheriff Brian Martin to sign the document is required. Subvention monies from the State are utilized to fund the Sheriff/Marine Patrol budget 2205.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 23, 2015
SUBJECT: Approval of the Department of Boating and Waterways Financial Aid Program Agreement
EXECUTIVE SUMMARY:
The Department of Boating and Waterways has approved our financial aid application for Fiscal year 2015/16. Attached please find a copy of the contract for your review. A minute order authorizing Sheriff Brian Martin to sign the document is required. Subvention monies from the State are utilized to fund the Sheriff/Marine Patrol budget 2205.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: $315,312
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this agreement.
7.23(Sitting as the Lake County Watershed Protection District Board of Directors) Approve Agreement between the Lake County Watershed Protection District and the Regents of the University of California for Sediment Sampling in Clear Lake, in the amount of $34,050 and authorize the Chair to sign.
Agreement
pulled on consent
approved
Carried 4-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
Staff negotiated an agreement with staff at the University of California Davis Environmental Science and Policy Department to analyze sediment cores from Clear Lake for phosphorus content in 2009. These analyses had been performed since 1992.
Our previous agreement (2009-2014) has expired. The attached agreement extends these analyses for three years. In 2014, analyses costs were increased for the first time since 2009. The Agreement is for $102,150.00 for three years, or $34,050.00 per year. The Agreement is for laboratory costs only. Samples are collected by California Department of Water Resources (CDWR), assisted by County staff, during their water quality sampling on the lake.
We analyzed all the sediment data collected since 1992, and significant trends have been identified in the sediment chemistry. Attached is an memorandum dated October 23, 2014 describing our findings. Findings are:
Sediment sampling to date has confirmed that nutrient cycling from the lake sediments is a major source of nutrients for the Clear Lake ecosystem. We make the following findings:
* Phosphorus concentrations in the sediments are elevated above target (pre-1927) concentrations, which contribute to internal phosphorus cycling in Clear Lake. The greatest increases in phosphorus concentrations are in the Lower and Oaks Arms.
* Total phosphorus concentrations and mass in Clear Lake sediments are decreasing at a rate of approximately 53 T per year since 1997, an indication that external phosphorus loading has been decreased significantly. This decrease is probably due to a reduction in external phosphorus loading from historical levels.
* Calcium bound phosphorus is increasing, further reducing the mass of phosphorus available for internal cycling.
* Concentrations of readily available iron and aluminum bound phosphorus are increasing. The cause is unknown and needs to be evaluated by someone with better understanding of sediment chemistry and nutrient cycling.
* Detailed analysis of Clear Lake's sediment chemistry and phosphorus cycling is necessary to understand this very large source of phosphorus during the growing season. Mitigation of and reduction of phosphorus cycling could be developed when the system is better understood.
* Little can be deduced from the nitrogen data at this time, as there is only one good year of data. More years of data are necessary to confirm these preliminary findings.
* The depth of nitrogen cycling cannot be verified, however, it appears nitrogen cycling is confined to the top 10 centimeters of the core, and possibly the top 6 centimeters.
* There may be in excess of 500 T of nitrogen cycled from the lake in the summer, to the sediment in the fall-winter, then back into the lake the next summer. This could be the largest source of nitrogen available to the algae and cyanobacteria during the growing season.
* There is insufficient data to determine if there is a increasing or decreasing trend with nitrogen in the sediment.
The internal nutrient loading that is occurring with phosphorus and nitrogen cycling through the sediments (winter) and water column (summer) appears to be the greatest source of nutrients to green algae and cyanobacteria in Clear Lake. External phosphorus loading has been significantly reduced, however, the internal nutrient loading is continuing to support excessive growth of cyanobacteria. Understanding this nutrient cycling is necessary in order to develop measures to improve summer conditions in Clear Lake. This understanding is facilitated by possession of a substantial data set. The sediment nutrient dataset compliments the water quality dataset that has been collected by CDWR.
Staff believes the data collected with the sediment sampling is critical to understanding Clear Lake's cyanobacteria blooms and is useful in demonstrating compliance with the Clear Lake Nutrient TMDL.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the Agreement with the Regents of the University of California for Sediment Sampling in Clear Lake in the amount of $102,150.00.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $102,150.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the Agreement with the Regents of the University of California for Sediment Sampling in Clear Lake in the amount of $102,150.00.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: March 13, 2015
SUBJECT: Approval of an Agreement with the Regents of the University of California for Sediment Sampling in Clear Lake
EXECUTIVE SUMMARY:
Staff negotiated an agreement with staff at the University of California Davis Environmental Science and Policy Department to analyze sediment cores from Clear Lake for phosphorus content in 2009. These analyses had been performed since 1992.
Our previous agreement (2009-2014) has expired. The attached agreement extends these analyses for three years. In 2014, analyses costs were increased for the first time since 2009. The Agreement is for $102,150.00 for three years, or $34,050.00 per year. The Agreement is for laboratory costs only. Samples are collected by California Department of Water Resources (CDWR), assisted by County staff, during their water quality sampling on the lake.
We analyzed all the sediment data collected since 1992, and significant trends have been identified in the sediment chemistry. Attached is an memorandum dated October 23, 2014 describing our findings. Findings are:
Sediment sampling to date has confirmed that nutrient cycling from the lake sediments is a major source of nutrients for the Clear Lake ecosystem. We make the following findings:
* Phosphorus concentrations in the sediments are elevated above target (pre-1927) concentrations, which contribute to internal phosphorus cycling in Clear Lake. The greatest increases in phosphorus concentrations are in the Lower and Oaks Arms.
* Total phosphorus concentrations and mass in Clear Lake sediments are decreasing at a rate of approximately 53 T per year since 1997, an indication that external phosphorus loading has been decreased significantly. This decrease is probably due to a reduction in external phosphorus loading from historical levels.
* Calcium bound phosphorus is increasing, further reducing the mass of phosphorus available for internal cycling.
* Concentrations of readily available iron and aluminum bound phosphorus are increasing. The cause is unknown and needs to be evaluated by someone with better understanding of sediment chemistry and nutrient cycling.
* Detailed analysis of Clear Lake's sediment chemistry and phosphorus cycling is necessary to understand this very large source of phosphorus during the growing season. Mitigation of and reduction of phosphorus cycling could be developed when the system is better understood.
* Little can be deduced from the nitrogen data at this time, as there is only one good year of data. More years of data are necessary to confirm these preliminary findings.
* The depth of nitrogen cycling cannot be verified, however, it appears nitrogen cycling is confined to the top 10 centimeters of the core, and possibly the top 6 centimeters.
* There may be in excess of 500 T of nitrogen cycled from the lake in the summer, to the sediment in the fall-winter, then back into the lake the next summer. This could be the largest source of nitrogen available to the algae and cyanobacteria during the growing season.
* There is insufficient data to determine if there is a increasing or decreasing trend with nitrogen in the sediment.
The internal nutrient loading that is occurring with phosphorus and nitrogen cycling through the sediments (winter) and water column (summer) appears to be the greatest source of nutrients to green algae and cyanobacteria in Clear Lake. External phosphorus loading has been significantly reduced, however, the internal nutrient loading is continuing to support excessive growth of cyanobacteria. Understanding this nutrient cycling is necessary in order to develop measures to improve summer conditions in Clear Lake. This understanding is facilitated by possession of a substantial data set. The sediment nutrient dataset compliments the water quality dataset that has been collected by CDWR.
Staff believes the data collected with the sediment sampling is critical to understanding Clear Lake's cyanobacteria blooms and is useful in demonstrating compliance with the Clear Lake Nutrient TMDL.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the Agreement with the Regents of the University of California for Sediment Sampling in Clear Lake in the amount of $102,150.00.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $102,150.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the Agreement with the Regents of the University of California for Sediment Sampling in Clear Lake in the amount of $102,150.00.
On motion of Supervisor Smith, and by vote of the Board, approved the agreement between the Lake County Watershed Protection District and the Regents of the University of California for sediment sampling in Clear Lake, in the amount of $34,050 per year, with a three-year total of $102,150, and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: This item was pulled from the Consent Agenda.
7.24Adopt Resolution amending Resolution No. 2014-112 establishing position allocations for Fiscal Year 2014-15, Budget Unit No. 2301, Jail Facilities.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests to modify its position allocation in the Sheriff/Jail budget unit 2301 in order to request a recruitment to promote a Correctional Captain at its Jail facility. The Lake County Jail is currently staffed with two Correctional Lieutenant's, one of which is underfilling a Correctional Captain position. It is my intention to fill the Correctional Captain position, and in order to do so, must request a modification to our existing position allocation. The revised position allocation, which has been prepared by Human Resources, is attached for your review.
FISCAL IMPACT: __ None x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This position is currently budgeted
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: February 16, 2015
SUBJECT: Increase of position allocation in the Sheriff/Jail budget 2301
EXECUTIVE SUMMARY:
The Sheriff's Department requests to modify its position allocation in the Sheriff/Jail budget unit 2301 in order to request a recruitment to promote a Correctional Captain at its Jail facility. The Lake County Jail is currently staffed with two Correctional Lieutenant's, one of which is underfilling a Correctional Captain position. It is my intention to fill the Correctional Captain position, and in order to do so, must request a modification to our existing position allocation. The revised position allocation, which has been prepared by Human Resources, is attached for your review.
FISCAL IMPACT: __ None x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This position is currently budgeted
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval.
7.25Approve budget transfer in BU 8695 from account 01-11 to account 62-74, in the amount of $40,000 for the purchase of Leak Detection Equipment and authorize Special Districts Administrator to sign purchase order.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As we are now into the fourth year of extreme drought and conservation is critical for all of our water systems, we would like to purchase sophisticated leak detection equipment that uses the most advanced technology available. We have used professional leak detection firms in the past and because all are from outside the area, not only are they expensive, the delay in scheduling allows leaks to go longer than we can allow. During our most recent attempt to secure the services of a leak detection firm, we were told that due to the drought, the few professional leak detections companies around are booked up to six months. While forcing our customers to conserve water, it is not acceptable for us to allow leaks to go undetected for months. The District currently has only rudimentary listening devices but they are not effective for pinpointing most types of leaks and illegal connections.
The type of equipment that we are hoping to purchase is capable of locating small, hard to find leaks as well as illegal connections. There is a need for training in the use of it. The equipment must be used frequently to develop and retain the knowledge and skill to use it to the full extent of capabilities. Up until now, we did not have the staff to commit to frequent use that would keep the equipment functioning to its fullest extent. The new installation of AMR meters currently in progress (all but two systems are completed and North Lakeport will be completed this fiscal year) has reduced the meter reading schedule enough that we now can commit one of the meter readers to leak detection and ensure the equipment is used frequently and correctly. In addition to the meter reader, each utility area will designate one of their staff members to be trained on use of the equipment and they will participate in leak detection surveys to retain the knowledge. This will provide for the ability to perform leak detection tests at all times and allow for consistency in use of equipment in the event of staff turnover.
In addition to emergency leak detection services at any area needing it, one system will be tested each month as a matter of routine. The goal is to identify leaks promptly before they become an emergency and repair them as we find them.
The equipment we are hoping to purchase will cost $40,000 which will include all training, shipping and sales tax. When compared to the actual cost of outside leak detection services, this equipment will pay for its self within two years. The ability to locate and repair leaks promptly when water is scarce and systems are challenged by the drought will be invaluable.
We hope to receive the equipment by May, 2015 which will allow us to evaluate systems before the hottest summer months and period of lowest water tables.
Funds for this expenditure are available because Special Districts had savings in projected salary costs due to multiple staff vacancies early in this fiscal year. We are proposing to transfer $40,000 from 295-8695-786-01.11 and appropriating it in 295-8695-786-62.74.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $40,000
Amount Budgeted: $0
Additional Requested: $40,000
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The district experienced multiple staff vacancies during the early part of the fiscal year which resulted in less expense than was budgeted. We are proposing to transfer $40,000 from object code 295-8695-786-01.11 to provide the funds for this purchase.
STAFFING IMPACT (if applicable):
The recent upgrades to AMR meter reading has enabled us to commit to ongoing staffing levels required for this without adding any additional staff.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the attached budget transfer and authorize Mark Dellinger, Administrator to purchase the Leak Detection Equipment.
Questions regarding this matter should be addressed to Mark Dellinger or Jan Coppinger at 263-0119.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Mark Dellinger, Administrator
Jan Coppinger, Compliance Coordinator
DATE: March 18, 2015
SUBJECT: Consideration of request for authorization to purchase leak detection equipment
EXECUTIVE SUMMARY:
As we are now into the fourth year of extreme drought and conservation is critical for all of our water systems, we would like to purchase sophisticated leak detection equipment that uses the most advanced technology available. We have used professional leak detection firms in the past and because all are from outside the area, not only are they expensive, the delay in scheduling allows leaks to go longer than we can allow. During our most recent attempt to secure the services of a leak detection firm, we were told that due to the drought, the few professional leak detections companies around are booked up to six months. While forcing our customers to conserve water, it is not acceptable for us to allow leaks to go undetected for months. The District currently has only rudimentary listening devices but they are not effective for pinpointing most types of leaks and illegal connections.
The type of equipment that we are hoping to purchase is capable of locating small, hard to find leaks as well as illegal connections. There is a need for training in the use of it. The equipment must be used frequently to develop and retain the knowledge and skill to use it to the full extent of capabilities. Up until now, we did not have the staff to commit to frequent use that would keep the equipment functioning to its fullest extent. The new installation of AMR meters currently in progress (all but two systems are completed and North Lakeport will be completed this fiscal year) has reduced the meter reading schedule enough that we now can commit one of the meter readers to leak detection and ensure the equipment is used frequently and correctly. In addition to the meter reader, each utility area will designate one of their staff members to be trained on use of the equipment and they will participate in leak detection surveys to retain the knowledge. This will provide for the ability to perform leak detection tests at all times and allow for consistency in use of equipment in the event of staff turnover.
In addition to emergency leak detection services at any area needing it, one system will be tested each month as a matter of routine. The goal is to identify leaks promptly before they become an emergency and repair them as we find them.
The equipment we are hoping to purchase will cost $40,000 which will include all training, shipping and sales tax. When compared to the actual cost of outside leak detection services, this equipment will pay for its self within two years. The ability to locate and repair leaks promptly when water is scarce and systems are challenged by the drought will be invaluable.
We hope to receive the equipment by May, 2015 which will allow us to evaluate systems before the hottest summer months and period of lowest water tables.
Funds for this expenditure are available because Special Districts had savings in projected salary costs due to multiple staff vacancies early in this fiscal year. We are proposing to transfer $40,000 from 295-8695-786-01.11 and appropriating it in 295-8695-786-62.74.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $40,000
Amount Budgeted: $0
Additional Requested: $40,000
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The district experienced multiple staff vacancies during the early part of the fiscal year which resulted in less expense than was budgeted. We are proposing to transfer $40,000 from object code 295-8695-786-01.11 to provide the funds for this purchase.
STAFFING IMPACT (if applicable):
The recent upgrades to AMR meter reading has enabled us to commit to ongoing staffing levels required for this without adding any additional staff.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the attached budget transfer and authorize Mark Dellinger, Administrator to purchase the Leak Detection Equipment.
Questions regarding this matter should be addressed to Mark Dellinger or Jan Coppinger at 263-0119.
7.26Adopt Resolution Approving Right of Way Certification for Highland Creek/Highland Springs Road Bridge Replacement Project –
State Agreement No. BRLO-5914 (071), and Authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Projects with funding through the Federal Highways Administration require a Caltrans certification that all right-of-way is cleared before proceeding to the construction phase of the project. This project is 100% funded with federal Highway Bridge Program (HBP) funds and state toll credits in lieu of local matching funds. All right-of-way for the project have been cleared and Public Works is ready to proceed with the right-of-way certification.
Caltrans also requires that the right-of-way certification be accepted and executed by an individual authorized by resolution from the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and right-of-way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and right-of-way certification.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 26, 2015
SUBJECT: Resolution Approving Right of Way Certification for Highland Springs Road/Highland Creek - Bridge Replacement Project - State Agreement No. BRLO-5914 (071)
EXECUTIVE SUMMARY: Projects with funding through the Federal Highways Administration require a Caltrans certification that all right-of-way is cleared before proceeding to the construction phase of the project. This project is 100% funded with federal Highway Bridge Program (HBP) funds and state toll credits in lieu of local matching funds. All right-of-way for the project have been cleared and Public Works is ready to proceed with the right-of-way certification.
Caltrans also requires that the right-of-way certification be accepted and executed by an individual authorized by resolution from the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and right-of-way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and right-of-way certification.
7.27Approve Minutes of the Board of Supervisors meeting held March 24, 2015.
Minutes
passed on consent
Motion carried
Carried 4-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.27, with the exception of 7.9, 7.10, and 7.23. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Public Input: Ken Waycik, Larry Anderson, Michael Oken, Robert Patton, Gary Sharpe, Craig Bach, and Bonnie Goodwin.
8.29:06 A.M. - Swearing in ceremony for Correctional Officers April Wilson and Jessica Jones.
Ceremonial Item
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the April 7th Board of Supervisors meeting for a swearing in ceremony for newly promoted Correctional Officers April Wilson and Jessica Jones.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 24, 2015
SUBJECT: Request for timed item for a swearing in ceremony for two Correctional Officers
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the April 7th Board of Supervisors meeting for a swearing in ceremony for newly promoted Correctional Officers April Wilson and Jessica Jones.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Clerk’s notes: Sheriff Martin introduced new Correctional Officers April Wilson and Jessica Jones and administered the Oath of Office.
8.39:10 A.M. - Presentation of (a) Proclamation Designating the Week of April 6-12, 2015 as Public Health Week; (b) Proclamation Designating the Week of April 12-18, 2015 as National Public Safety Telecommunications Week; (c) Proclamation Designating the Week of April 19-25, 2015 as National Crime Victims' Right Week; (d) Proclamation Designating the Month of April 2015 as Child Abuse Prevention Month; (e) Proclamation Designating the Month of April 2015 as Sexual Assault Awareness Month; (f) Proclamation Designating the Month of April 2015 as Alcohol Awareness Month.
Proclamation
Clerk’s notes: a) Chair Farrington read the proclamation into the record and presented it to the Health Services representative, who spoke. Many staff was present.
b) Chair Farrington read the proclamation into the record and presented it to Sheriff Martin, who spoke.
c) Supervisor Comstock read the proclamation into the record and presented it to the District Attorney and Victim Witness representative, who spoke. Many staff was present.
d) Supervisor Brown read the proclamation into the record and presented it to the Childrens Council representative, who spoke. Many staff was present.
e) Supervisor Brown read the proclamation into the record and presented it to the Lake Family Resource Center representative, who spoke. Victim-Witness staff was also present.
f) Supervisor Smith read the proclamation into the record and presented it to the Behavioral Health Department representative, who spoke. Many staff was present.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2(Sitting as the Lake County Air Quality Management District Board of Directors) - Consideration of authorization of the APCO to sign MOU and program documents redirecting Year 15 CMP funds in the amount of $200,000 to the North Coast Unified Air Quality Management District.
Report
approved
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY: In FY 13/14, the Lake County Air Quality Management District (LCAQMD) was allocated $200,000 in Carl Moyer Program (CMP) funds from the California Air Resources Board (ARB) in CMP Year 15 funds. Several projects were evaluated, but dropped out due to inability to fund their portion of the projects and/or to meet all the program requirements.
Due to requirements of the CMP, there are limited opportunities for projects to be completed in Lake County by June 30, 2015. Year 15 CMP funds have a deadline of June 30, 2015, either to be used or returned to ARB which will not provide a benefit to Lake County.
The NCUAQMD has agreed to accept the Year 15 CMP funds, the same as they have in past years. The attached MOU proposes redirection of Lake County's Year 15 project funds in the amount of $200,000 ($180,000 project, $20,000 administrative) to the North Coast Unified Air Quality Management District (NCUAQMD) to be utilized in our region. The NCUAQMD has projects able to utilize the funds prior to June 30, 2015, and will prioritize funding projects that are either from Lake County or provide a benefit to the Lake County community by reducing air emissions to the surrounding region. Several local truckers have expressed interest in the Voucher Incentive Program offered through the NCUAQMD. We are currently unable to directly fund these projects due to specific state requirements, including District Match Fund requirements, as we do not have funds to meet the match requirement since we are precluded from collecting vehicle license fees other Air Districts use for this.
We have CMP Funds for Year 16 and Year 17 allocated to the LCAQMD, and we will continue to put a priority toward funding public fleet projects, electrification projects, and other local qualifying projects. We are working with our Legislators to find and develop other funding and/or compliance options for local truck fleets, and hope to have progress or an update in the next few months.
Please find the attached MOU we are proposing to enter into with the NCUAQMD, which is required by ARB to redirect our CMP Year 15 funds as described above.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Directors of the Lake County Air Quality Management District authorize the APCO to sign the attached MOU and program documents redirecting Year 15 CMP funds in the amount of $200,000 to the North Coast Unified Air Quality Management District.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Doug Gearhart
Air Pollution Control Officer
DATE: 3/25/2015
SUBJECT: Authorize the APCO to sign the attached MOU and program documents redirecting Year 15 CMP funds in the amount of $200,000 to the North Coast Unified Air Quality Management District.
EXECUTIVE SUMMARY: In FY 13/14, the Lake County Air Quality Management District (LCAQMD) was allocated $200,000 in Carl Moyer Program (CMP) funds from the California Air Resources Board (ARB) in CMP Year 15 funds. Several projects were evaluated, but dropped out due to inability to fund their portion of the projects and/or to meet all the program requirements.
Due to requirements of the CMP, there are limited opportunities for projects to be completed in Lake County by June 30, 2015. Year 15 CMP funds have a deadline of June 30, 2015, either to be used or returned to ARB which will not provide a benefit to Lake County.
The NCUAQMD has agreed to accept the Year 15 CMP funds, the same as they have in past years. The attached MOU proposes redirection of Lake County's Year 15 project funds in the amount of $200,000 ($180,000 project, $20,000 administrative) to the North Coast Unified Air Quality Management District (NCUAQMD) to be utilized in our region. The NCUAQMD has projects able to utilize the funds prior to June 30, 2015, and will prioritize funding projects that are either from Lake County or provide a benefit to the Lake County community by reducing air emissions to the surrounding region. Several local truckers have expressed interest in the Voucher Incentive Program offered through the NCUAQMD. We are currently unable to directly fund these projects due to specific state requirements, including District Match Fund requirements, as we do not have funds to meet the match requirement since we are precluded from collecting vehicle license fees other Air Districts use for this.
We have CMP Funds for Year 16 and Year 17 allocated to the LCAQMD, and we will continue to put a priority toward funding public fleet projects, electrification projects, and other local qualifying projects. We are working with our Legislators to find and develop other funding and/or compliance options for local truck fleets, and hope to have progress or an update in the next few months.
Please find the attached MOU we are proposing to enter into with the NCUAQMD, which is required by ARB to redirect our CMP Year 15 funds as described above.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Directors of the Lake County Air Quality Management District authorize the APCO to sign the attached MOU and program documents redirecting Year 15 CMP funds in the amount of $200,000 to the North Coast Unified Air Quality Management District.
On motion of Supervisor Comstock, and by vote of the Board, authorized the Air Pollution Control Officer to sign an MOU and program documents redirecting Year 15 CMP funds in the amount of $200,000 to the North Coast Unified Air Quality Management District. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Air Pollution Control Officer Doug Gearhart presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.3(Sitting as the Lake County Watershed Protection District Board of Directors) - Consideration of approval of Proposed Administrative Settlement, Leon and Cheri Murders Residence, 7500 Reclamation Road, Upper Lake, APN 004-021-27
Action Item
Motion carried
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
Efforts have been made to acquire the subject property for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). Leon and Cheri Murders (Owners) owe a greater amount on the mortgage than the appraised value of the property, which makes it difficult for the Owners to sell the property to the Lake County Watershed Protection District (District). An Administrative Settlement as allowed by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (Act), has been proposed. We present the following facts:
* The appraisal prepared by Pattison Associates for the subject property as of September 9, 2014, sets the value of the property and structure at $250,000.00.
* On June 23, 2006, a Deed of Trust was recorded for the property in the amount of $340,500.00. The Owners report the current balance of the mortgage is approximately $303,000.
* The Owners have provided their own appraisal establishing a value of the property at $300,000. The Owners' appraisal was not prepared according the required standards, and it appears that the Owners' appraiser did not enter the property during the appraisal.
* The Owners are unable to sell the property to the District at the appraised price of $250,000.00, as they owe a substantially greater amount on the mortgage. The Owners are not financially able to make up the difference between the appraised value and the mortgage balance. As the Owners are current on mortgage payments, the mortgage holder will not allow a short-sale of the property.
* Because the risk of flooding and the proposed purchase of all properties within the neighborhood for implementation of the Project, the Owners are anxious to sell the property to the District and move to replacement property.
* Section 24.102(i) of the Act states:
Administrative settlement. The purchase price for the property may exceed the amount offered as just compensation when reasonable efforts to negotiate an agreement at that amount have failed and an authorized Agency official approves such administrative settlement as being reasonable, prudent, and in the public interest. When Federal funds pay for or participate in acquisition costs, a written justification shall be prepared, which states what available information, including trial risks, supports such a settlement.
* An Administrative Settlement of $25,000.00 (10% of appraised value) was proposed to facilitate the sale of the property. The Owners have tentatively agreed to a revised purchase price of $275,000.00. Additional funds will be provided by the Owners to pay off the mortgage.
Pursuant to the Act, we make the following findings that the Administrative Settlement is "reasonable, prudent, and in the public interest."
* The adjustment in value is 10% of the appraised value, a reasonable adjustment in the purchase price.
* The proposed Administrative Settlement is approximately one half the difference between the appraised value and the current mortgage balance.
* The levees protecting the subject property were not constructed to accepted engineering standards and have a greater than a 25% annual chance of failure according to evaluations by the U.S. Army Corps of Engineers. Flood depths at the property are approximately 4 feet during 10% annual chance (10-year) flood and are approximately 7 feet during a 1% annual chance (100-year) flood. This presents a significant risk to life and property.
* Even with the recovery of property values within Lake County, it could be several years before the property value exceed the mortgage balance and grant funding may not be available at that time to acquire the property.
* Acquisition of the subject property is required for implementation of the Project. The Project cannot proceed without acquisition of the subject property. Restoration of this area will provide the public benefits of flood damage reduction, ecosystem restoration and water quality improvement.
* While the current grant funding only allows purchase from "willing sellers", not acquiring the property at this time could delay the project. In the event that condemnation proceedings have to be implemented to acquire the property, the additional costs of condemnation proceedings could significantly exceed the amount of the Administrative Settlement and further delay the implementation of the Project. It is reasonable and prudent to secure the purchase of this property and move the Project forward.
* Acquisition of the property and relocation of the Owners reduces any potential liability to the State of California (sponsored the levee construction and has maintained the levees since 2000), to the District (maintained the levees between 1966 and 2000) and the County in the event of a levee failure.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the proposed Administrative Settlement for acquisition of the property at 7500 Reclamation Road, Upper Lake.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the proposed Administrative Settlement for acquisition of the property at 7500 Reclamation Road, Upper Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott DeLeon, Public Works Director
DATE: March 11, 2015
SUBJECT: Approval of Proposed Administrative Settlement, Leon and Cheri Murders Residence, 7500 Reclamation Road, Upper Lake, APN 004-021-27
EXECUTIVE SUMMARY:
Efforts have been made to acquire the subject property for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). Leon and Cheri Murders (Owners) owe a greater amount on the mortgage than the appraised value of the property, which makes it difficult for the Owners to sell the property to the Lake County Watershed Protection District (District). An Administrative Settlement as allowed by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (Act), has been proposed. We present the following facts:
* The appraisal prepared by Pattison Associates for the subject property as of September 9, 2014, sets the value of the property and structure at $250,000.00.
* On June 23, 2006, a Deed of Trust was recorded for the property in the amount of $340,500.00. The Owners report the current balance of the mortgage is approximately $303,000.
* The Owners have provided their own appraisal establishing a value of the property at $300,000. The Owners' appraisal was not prepared according the required standards, and it appears that the Owners' appraiser did not enter the property during the appraisal.
* The Owners are unable to sell the property to the District at the appraised price of $250,000.00, as they owe a substantially greater amount on the mortgage. The Owners are not financially able to make up the difference between the appraised value and the mortgage balance. As the Owners are current on mortgage payments, the mortgage holder will not allow a short-sale of the property.
* Because the risk of flooding and the proposed purchase of all properties within the neighborhood for implementation of the Project, the Owners are anxious to sell the property to the District and move to replacement property.
* Section 24.102(i) of the Act states:
Administrative settlement. The purchase price for the property may exceed the amount offered as just compensation when reasonable efforts to negotiate an agreement at that amount have failed and an authorized Agency official approves such administrative settlement as being reasonable, prudent, and in the public interest. When Federal funds pay for or participate in acquisition costs, a written justification shall be prepared, which states what available information, including trial risks, supports such a settlement.
* An Administrative Settlement of $25,000.00 (10% of appraised value) was proposed to facilitate the sale of the property. The Owners have tentatively agreed to a revised purchase price of $275,000.00. Additional funds will be provided by the Owners to pay off the mortgage.
Pursuant to the Act, we make the following findings that the Administrative Settlement is "reasonable, prudent, and in the public interest."
* The adjustment in value is 10% of the appraised value, a reasonable adjustment in the purchase price.
* The proposed Administrative Settlement is approximately one half the difference between the appraised value and the current mortgage balance.
* The levees protecting the subject property were not constructed to accepted engineering standards and have a greater than a 25% annual chance of failure according to evaluations by the U.S. Army Corps of Engineers. Flood depths at the property are approximately 4 feet during 10% annual chance (10-year) flood and are approximately 7 feet during a 1% annual chance (100-year) flood. This presents a significant risk to life and property.
* Even with the recovery of property values within Lake County, it could be several years before the property value exceed the mortgage balance and grant funding may not be available at that time to acquire the property.
* Acquisition of the subject property is required for implementation of the Project. The Project cannot proceed without acquisition of the subject property. Restoration of this area will provide the public benefits of flood damage reduction, ecosystem restoration and water quality improvement.
* While the current grant funding only allows purchase from "willing sellers", not acquiring the property at this time could delay the project. In the event that condemnation proceedings have to be implemented to acquire the property, the additional costs of condemnation proceedings could significantly exceed the amount of the Administrative Settlement and further delay the implementation of the Project. It is reasonable and prudent to secure the purchase of this property and move the Project forward.
* Acquisition of the property and relocation of the Owners reduces any potential liability to the State of California (sponsored the levee construction and has maintained the levees since 2000), to the District (maintained the levees between 1966 and 2000) and the County in the event of a levee failure.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the proposed Administrative Settlement for acquisition of the property at 7500 Reclamation Road, Upper Lake.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the proposed Administrative Settlement for acquisition of the property at 7500 Reclamation Road, Upper Lake.
On motion of Supervisor Comstock, and by vote of the Board, approved the proposed administrative settlement for acquisition of the property at 7500 Reclamation Road, Upper Lake, and authorized staff to present the offer to the property owners. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.4Update on the engineering study regarding the Water Rights application for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and request to have the Board appoint two Board members to work with staff and negotiate revisions to the Solano Decree with Yolo County Flood Control and Water Conservation District
Presentation
Motion carried
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY: The Department will provide an update to the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, on the status of the water right studies for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). We request the Board appoint two Board members to work with staff to refine the County's position and work with staff negotiating revisions to the Solano Decree. We request this be a timed item and that 30 minutes be scheduled for the discussion.
On April 10, 2012, an agreement was executed with Stetson Engineers to conduct hydrologic studies to determine the amount of additional storage and available "new" water created by the Project. "New" water is "created" due to changes in the water balance. Changes in the water balance are:
* Decreased irrigation from reclaimed farmland.
* Increased lake surface area increases evaporation.
* Increased storage leads to the lake not filling as fast, having more storage at a given lake level and having additional storage at 7.56 ft Rumsey.
These changes require renegotiation of the Solano Decree which governs summer lake operations to insure Yolo County Flood Control and Water Conservation District's (Yolo Flood) senior water rights are protected and to determine how much "new" water is available (water currently released as flood waters will be stored for beneficial use).
Findings from these preliminary studies to date are summarized below:
* All existing data was collected and analyzed to develop a model for Clear Lake operation. This exercise provided the consultant with valuable information about Clear Lake operations, including the idiosyncrasies of the winter and summer operating criteria. It also was used to identify where additional data may be required. As a result of this analysis, it was determined there is sufficient information to model the lake operation for the 65 year period of Water Year (WY) 1947 through WY 2011 (October 1, 1946 through September 30, 2011).
* In addition to the new water proposed to be stored in the Project area, 817 acres of crops are currently irrigated with lake water in the Project area. These lands will be taken out of production with Project implementation, making the applied irrigation water of 2,258 acre-feet available for other uses.
* The amount of evapo-transpiration from the restored Project area was estimated. This is a critical issue, as the amount of evapo-transpiration from the Project area affects the amount of "new" water available. This was the major difference between Lake County staff and Yolo Flood staff and consultants during early discussions about the water rights associated with the Project. We had estimated summer evapo-transpiration at approximately 3 feet, while Yolo flood had estimated it at 6 feet. Using Yolo Flood's estimate, no new water would be available from the Project. After analyzing information from numerous sources, Stetson determined that measured evaporation rates from the Delta could be applied to the Project area, therefore, summertime evapo-transpiration is estimated at 3.16 feet, with total annual evapo-transpiration at 4.33 feet. These estimates are only slightly higher than the evaporation rates in Clear Lake.
* Lake level fluctuations were modeled for the With Project Condition (slightly larger lake) and compared to the historical lake operations for the period of WY 1947 through WY 2011. This model accounts for current operation plus increased storage, increased evapo-transpiration, and changes in diversion of lake water for agriculture. Fourteen different scenarios with different operating criteria were run. Each scenario is based on a slightly different modification to the Solano Decree criteria. Based on these analyses, there appears to be between 4,300 and 4,600 acre-ft of water from Clear Lake in spill years, which occurred 39 times in the 65 year analysis period (60% of the time). Additional water will only be available in spill years, as the senior water rights of Yolo Flood must be met before Lake County's junior appropriative water right can be filled according to California law.
Staff and our engineers have worked with Yolo Flood staff and their engineers to review the assumptions utilized in the development of the draft model. We have resolved most of the technical differences in the model, however, the staff is requesting direction from the Board before proceeding further. As this is a complicated issue, we are requesting the Board appoint two Board members to work with staff and to meet with Yolo Flood staff and Board Members in addressing potential changes in the Solano Decree.
Staff requests the Board of Supervisors, acting as the Board of Directors of the Lake County Watershed Protection District, appoint two Board members to work with staff to meet with Yolo Flood staff and Board Members in addressing potential changes in the Solano Decree.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff requests the Board of Supervisors, acting as the Board of Directors of the Lake County Watershed Protection District, appoint two Board members to work with staff to meet with Yolo Flood staff and Board Members in addressing potential changes in the Solano Decree.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: March 16, 2015
SUBJECT: Update on the engineering study regarding the Water Rights application for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and request to have the Board appoint two Board members to work with staff and negotiate revisions to the Solano Decree with Yolo County Flood Control and Water Conservation District
EXECUTIVE SUMMARY: The Department will provide an update to the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, on the status of the water right studies for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project). We request the Board appoint two Board members to work with staff to refine the County's position and work with staff negotiating revisions to the Solano Decree. We request this be a timed item and that 30 minutes be scheduled for the discussion.
On April 10, 2012, an agreement was executed with Stetson Engineers to conduct hydrologic studies to determine the amount of additional storage and available "new" water created by the Project. "New" water is "created" due to changes in the water balance. Changes in the water balance are:
* Decreased irrigation from reclaimed farmland.
* Increased lake surface area increases evaporation.
* Increased storage leads to the lake not filling as fast, having more storage at a given lake level and having additional storage at 7.56 ft Rumsey.
These changes require renegotiation of the Solano Decree which governs summer lake operations to insure Yolo County Flood Control and Water Conservation District's (Yolo Flood) senior water rights are protected and to determine how much "new" water is available (water currently released as flood waters will be stored for beneficial use).
Findings from these preliminary studies to date are summarized below:
* All existing data was collected and analyzed to develop a model for Clear Lake operation. This exercise provided the consultant with valuable information about Clear Lake operations, including the idiosyncrasies of the winter and summer operating criteria. It also was used to identify where additional data may be required. As a result of this analysis, it was determined there is sufficient information to model the lake operation for the 65 year period of Water Year (WY) 1947 through WY 2011 (October 1, 1946 through September 30, 2011).
* In addition to the new water proposed to be stored in the Project area, 817 acres of crops are currently irrigated with lake water in the Project area. These lands will be taken out of production with Project implementation, making the applied irrigation water of 2,258 acre-feet available for other uses.
* The amount of evapo-transpiration from the restored Project area was estimated. This is a critical issue, as the amount of evapo-transpiration from the Project area affects the amount of "new" water available. This was the major difference between Lake County staff and Yolo Flood staff and consultants during early discussions about the water rights associated with the Project. We had estimated summer evapo-transpiration at approximately 3 feet, while Yolo flood had estimated it at 6 feet. Using Yolo Flood's estimate, no new water would be available from the Project. After analyzing information from numerous sources, Stetson determined that measured evaporation rates from the Delta could be applied to the Project area, therefore, summertime evapo-transpiration is estimated at 3.16 feet, with total annual evapo-transpiration at 4.33 feet. These estimates are only slightly higher than the evaporation rates in Clear Lake.
* Lake level fluctuations were modeled for the With Project Condition (slightly larger lake) and compared to the historical lake operations for the period of WY 1947 through WY 2011. This model accounts for current operation plus increased storage, increased evapo-transpiration, and changes in diversion of lake water for agriculture. Fourteen different scenarios with different operating criteria were run. Each scenario is based on a slightly different modification to the Solano Decree criteria. Based on these analyses, there appears to be between 4,300 and 4,600 acre-ft of water from Clear Lake in spill years, which occurred 39 times in the 65 year analysis period (60% of the time). Additional water will only be available in spill years, as the senior water rights of Yolo Flood must be met before Lake County's junior appropriative water right can be filled according to California law.
Staff and our engineers have worked with Yolo Flood staff and their engineers to review the assumptions utilized in the development of the draft model. We have resolved most of the technical differences in the model, however, the staff is requesting direction from the Board before proceeding further. As this is a complicated issue, we are requesting the Board appoint two Board members to work with staff and to meet with Yolo Flood staff and Board Members in addressing potential changes in the Solano Decree.
Staff requests the Board of Supervisors, acting as the Board of Directors of the Lake County Watershed Protection District, appoint two Board members to work with staff to meet with Yolo Flood staff and Board Members in addressing potential changes in the Solano Decree.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff requests the Board of Supervisors, acting as the Board of Directors of the Lake County Watershed Protection District, appoint two Board members to work with staff to meet with Yolo Flood staff and Board Members in addressing potential changes in the Solano Decree.
On motion of Supervisor Comstock, and by vote of the Board, appointed Supervisors Smith and Farrington to work with staff and negotiate revisions to the Solano Decree with Yolo County Flood Control and Water Conservation District. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Water Resources Director Scott DeLeon and Water Resources Engineer Tom Smythe presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Betsy Cawn and Joan Moss. No one else present wished to speak and the public input portion of the item was closed.
9.5Consideration of a) Waiving the Formal Bidding Process Per Ordinance #2406, Purchasing Code No. 38.2; and b) Approving the purchase of a 2015 Ford Transit Vehicle and Authorizing the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order in the Amount of $26,846.63.
Action Item
Motion carried · 2 motions
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Unfortunately, no local vendors submitted a proposal.
Staff proposes the replacement of a 1990 Chevrolet Cargo Van with a 2015 Ford Transit vehicle for the Information Technology department. Sufficient funds have been budgeted (BU 1904) for procurement of this vehicle.
We recommend that the Board of Supervisors waive the formal bidding process in accordance with Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order for procurement through the Statewide Bid Contract in the amount of $26,846.63.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $26,846.63
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted (1904) for procurement of this vehicle
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order for procurement through the Statewide Bid Contract in the amount of $26,846.63.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon
DATE: March 24, 2015
SUBJECT: Procurement of Vehicles
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Unfortunately, no local vendors submitted a proposal.
Staff proposes the replacement of a 1990 Chevrolet Cargo Van with a 2015 Ford Transit vehicle for the Information Technology department. Sufficient funds have been budgeted (BU 1904) for procurement of this vehicle.
We recommend that the Board of Supervisors waive the formal bidding process in accordance with Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order for procurement through the Statewide Bid Contract in the amount of $26,846.63.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $26,846.63
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted (1904) for procurement of this vehicle
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order for procurement through the Statewide Bid Contract in the amount of $26,846.63.
a) On motion of Supervisor Comstock, and by vote of the Board, waived the formal bidding process per Ordinance #2406, Purchasing Code No. 38.2. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
b) On motion of Supervisor Comstock, and by vote of the Board, approved the purchase of a 2015 Ford Transit Vehicle and authorized the Public Works Director/Assistant Purchasing Agent to issue a purchase order in the amount of $26,846.63. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.6Consideration of Agreement between the County of Lake and Crowd USA, Inc. for visitor website redesign services for the Lake County Marketing Program.
Agreement
approved
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
A visitor website redesign has been a top priority of the Lake County Marketing Program (LCMP) for almost a year. In August 2014, the LCMP contracted with a local firm to complete the redesign, but ended that contract in January 2015 without a redesigned visitor website.
There was a determination made, with the backing of Tourism Advisory Board (TAB) to use the Request For Proposal (RFP) process to seek a website design firm with destination marketing experience.
An RFP was released on February 6, 2015. Fourteen strong proposals were received. A selection committee of eight members was convened, including four members of the public, some of which are TAB members.
The first selection process narrowed the field down to five top contenders, who were then invited to visit Lake County and present their proposals and answer questions.
After the presentations, almost unanimously the selection committee ranked Crowd USA, Inc. (Crowd) as the number one firm based on their technical expertise, their familiarity and experience with destination marketing websites, and their enthusiasm for Lake County.
Although the rankings were not based solely on price, the Crowd proposal was the second lowest bid submitted at $19,500. The lowest bid was only $500 less than Crowd's, but Crowd's bid included more services. The Crowd timeline also had the soonest target launch date, May 25, 2015.
Crowd was also well-reviewed by the St. Helena Chamber of Commerce who is currently working with them. The St. Helena Chamber stated that Crowd was wonderful to work with; worked within the budget they were given; and completed their tasks within the given timeline.
To date, during contract negotiations, Crowd has been very easy to work with.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given that Crowd Creative Communications was chosen as the top ranked design firm through a comprehensive RFP and selection committee process; their bid is the second lowest bid received but includes more value; they have the quickest timeline for completion; and they were reviewed highly by a current client, staff recommends your Board make the following findings and take actions as follows:
1. Approve and authorize the Chair to sign the agreement between the County of Lake and Crowd USA, Inc. to provide visitor website redesign services to the Lake County Marketing Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Senior. Administrative Analyst
DATE: April 7, 2015
SUBJECT: Consideration of Agreement between the County of Lake and Crowd USA, Inc. for Visitor Website Redesign Services for the Lake County Marketing Program
EXECUTIVE SUMMARY:
A visitor website redesign has been a top priority of the Lake County Marketing Program (LCMP) for almost a year. In August 2014, the LCMP contracted with a local firm to complete the redesign, but ended that contract in January 2015 without a redesigned visitor website.
There was a determination made, with the backing of Tourism Advisory Board (TAB) to use the Request For Proposal (RFP) process to seek a website design firm with destination marketing experience.
An RFP was released on February 6, 2015. Fourteen strong proposals were received. A selection committee of eight members was convened, including four members of the public, some of which are TAB members.
The first selection process narrowed the field down to five top contenders, who were then invited to visit Lake County and present their proposals and answer questions.
After the presentations, almost unanimously the selection committee ranked Crowd USA, Inc. (Crowd) as the number one firm based on their technical expertise, their familiarity and experience with destination marketing websites, and their enthusiasm for Lake County.
Although the rankings were not based solely on price, the Crowd proposal was the second lowest bid submitted at $19,500. The lowest bid was only $500 less than Crowd's, but Crowd's bid included more services. The Crowd timeline also had the soonest target launch date, May 25, 2015.
Crowd was also well-reviewed by the St. Helena Chamber of Commerce who is currently working with them. The St. Helena Chamber stated that Crowd was wonderful to work with; worked within the budget they were given; and completed their tasks within the given timeline.
To date, during contract negotiations, Crowd has been very easy to work with.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given that Crowd Creative Communications was chosen as the top ranked design firm through a comprehensive RFP and selection committee process; their bid is the second lowest bid received but includes more value; they have the quickest timeline for completion; and they were reviewed highly by a current client, staff recommends your Board make the following findings and take actions as follows:
1. Approve and authorize the Chair to sign the agreement between the County of Lake and Crowd USA, Inc. to provide visitor website redesign services to the Lake County Marketing Program.
Attachments
On motion of Supervisor Comstock, and by vote of the Board, approved the agreement between the County of Lake and Crowd USA, Inc. for visitor website redesign services for the Lake County Marketing Program. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Senior Administrative Analyst Jill Ruzicka presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.7Consideration of approval of Classification and Compensation Committee Findings and Recommendations for FY 2015-16.
Report
approved
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
The Classification and Compensation Committee has completed most of the review of reclassification and salary adjustment requests that were submitted for FY 2015-2016. The Committee met, reviewed and discussed the requests, and made Committee determinations.
Below you will find a list of the requests that were received by the Committee, the Committee's recommendation for each request and the reason(s) for the Committee's determination.
Animal Care and Control:
Animal Care and Control Adoption Coordinator
Department is requesting to create a new Animal Care and Control Adoption Coordinator position.
Proposed Grade and entry step: Grade A10 $11.3328
Committee Recommendation: Deferred making a decision pending direction from the County Administrative Office.
Reasoning: The Committee felt that going through the review process for new positions wasn't the best use of County resources if the department's budget wasn't able to support a new full-time position.
Child Support Services:
Child Support Process Server
Department is requesting a salary adjustment for this position based on changes that have been made to the duties of this position over time.
Proposed Grade and entry step: Grade A16 $15.1871
Committee Recommendation: Deny as requested.
Reasoning: The position is correctly compensated for the duties performed, even with the changes that have been made.
Health Services Department:
Health Programs Coordinator I/II
Department is requesting to create a Health Programs Coordinator I/II class series; reclassify the vacant Health Education Program Coordinator to the new series; and reclassify the Health Programs Coordinator incumbent to a Health Programs Coordinator I.
Proposed Grade and entry step:
Health Programs Coordinator I: Grade A27 $25.9752/hr
Health Programs Coordinator II: Grade A28 $27.2740/hr
Committee Recommendation: Deny request to create a flex classification, support request to change the vacant Health Education Program Coordinator to a Health Programs Coordinator.
Reasoning: The positions are appropriately classified and compensated; however, changing the vacant allocation from a Health Education Programs Coordinator to a Health Programs Coordinator will allow the department more flexibility in assigning programs.
Probation:
Juvenile Correctional Officer series
Department is requesting a salary adjustment for the Juvenile Correctional Officer I/II/III flex series, and the discrete Senior Juvenile Correctional Officer classification.
Proposed Grade and entry step:
Department asked to tie the Juvenile Correctional Officer I/II/III to the Correctional Officer I/II pay rate, however did not give a breakdown of how the salary would be divided between the three levels.
Grade 610 $18.1270/hr
Grade 611 $19.8004/hr
Senior Juvenile Correctional Officer Grade 625 $24.9132/hr
Committee Recommendation: Deny request.
Reasoning: The positions are correctly compensated within the constraints of the current salary schedule.
Sheriff's Office:
Property and Evidence Supervisor:
Department is requesting to create a new Property and Evidence Supervisor classification and reclassify the existing Evidence Technician II incumbent.
Proposed Grade and entry step: Grade A22 $20.3522
Committee Recommendation: Deny request.
Reasoning: The incumbent is correctly classified and compensated.
Countywide
Office Assistant
The County Human Resources Office and County Administrative Office propose eliminating the Office Assistant I/II flex series and reclassify incumbents to a single Office Assistant classification tied to the current Office Assistant II pay grade.
Proposed Grade and entry step: Grade A09 $10.7931
Committee Recommendation: Approve request.
Reasoning: The Office Assistant I classification is rarely used to fill permanent positions and some office experience is really needed in entry level County office support functions. This will also address future minimum wage issues. (Requires meet and confer)
Office Assistant Trainee
As a result of the recommendation to eliminate the Office Assistant I classification from County service, the Committee recommends adjusting the salary for the Office Assistant Trainee.
Proposed Grade and entry step: Grade A08 $10.2792
Committee Recommendation: Approve request.
Reasoning: The Classification and Compensation Committee recommends that the salary be increased slightly to be commensurate with the training required to promote to the higher grade position. (Requires meet and confer)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests that your Board approve in concept these recommendations, and authorize the Human Resources Director to initiate the Meet and Confer process with employee associations, as applicable.
Thank you for your consideration.
cc: Kathy Ferguson, Human Resources Director
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Classification and Compensation Committee
By: Sarah Jansen, Deputy Human Resources Director
DATE: Tuesday, March 24, 2015
SUBJECT: Classification and Compensation Committee Findings and Recommendations for FY 2015-16
EXECUTIVE SUMMARY:
The Classification and Compensation Committee has completed most of the review of reclassification and salary adjustment requests that were submitted for FY 2015-2016. The Committee met, reviewed and discussed the requests, and made Committee determinations.
Below you will find a list of the requests that were received by the Committee, the Committee's recommendation for each request and the reason(s) for the Committee's determination.
Animal Care and Control:
Animal Care and Control Adoption Coordinator
Department is requesting to create a new Animal Care and Control Adoption Coordinator position.
Proposed Grade and entry step: Grade A10 $11.3328
Committee Recommendation: Deferred making a decision pending direction from the County Administrative Office.
Reasoning: The Committee felt that going through the review process for new positions wasn't the best use of County resources if the department's budget wasn't able to support a new full-time position.
Child Support Services:
Child Support Process Server
Department is requesting a salary adjustment for this position based on changes that have been made to the duties of this position over time.
Proposed Grade and entry step: Grade A16 $15.1871
Committee Recommendation: Deny as requested.
Reasoning: The position is correctly compensated for the duties performed, even with the changes that have been made.
Health Services Department:
Health Programs Coordinator I/II
Department is requesting to create a Health Programs Coordinator I/II class series; reclassify the vacant Health Education Program Coordinator to the new series; and reclassify the Health Programs Coordinator incumbent to a Health Programs Coordinator I.
Proposed Grade and entry step:
Health Programs Coordinator I: Grade A27 $25.9752/hr
Health Programs Coordinator II: Grade A28 $27.2740/hr
Committee Recommendation: Deny request to create a flex classification, support request to change the vacant Health Education Program Coordinator to a Health Programs Coordinator.
Reasoning: The positions are appropriately classified and compensated; however, changing the vacant allocation from a Health Education Programs Coordinator to a Health Programs Coordinator will allow the department more flexibility in assigning programs.
Probation:
Juvenile Correctional Officer series
Department is requesting a salary adjustment for the Juvenile Correctional Officer I/II/III flex series, and the discrete Senior Juvenile Correctional Officer classification.
Proposed Grade and entry step:
Department asked to tie the Juvenile Correctional Officer I/II/III to the Correctional Officer I/II pay rate, however did not give a breakdown of how the salary would be divided between the three levels.
Grade 610 $18.1270/hr
Grade 611 $19.8004/hr
Senior Juvenile Correctional Officer Grade 625 $24.9132/hr
Committee Recommendation: Deny request.
Reasoning: The positions are correctly compensated within the constraints of the current salary schedule.
Sheriff's Office:
Property and Evidence Supervisor:
Department is requesting to create a new Property and Evidence Supervisor classification and reclassify the existing Evidence Technician II incumbent.
Proposed Grade and entry step: Grade A22 $20.3522
Committee Recommendation: Deny request.
Reasoning: The incumbent is correctly classified and compensated.
Countywide
Office Assistant
The County Human Resources Office and County Administrative Office propose eliminating the Office Assistant I/II flex series and reclassify incumbents to a single Office Assistant classification tied to the current Office Assistant II pay grade.
Proposed Grade and entry step: Grade A09 $10.7931
Committee Recommendation: Approve request.
Reasoning: The Office Assistant I classification is rarely used to fill permanent positions and some office experience is really needed in entry level County office support functions. This will also address future minimum wage issues. (Requires meet and confer)
Office Assistant Trainee
As a result of the recommendation to eliminate the Office Assistant I classification from County service, the Committee recommends adjusting the salary for the Office Assistant Trainee.
Proposed Grade and entry step: Grade A08 $10.2792
Committee Recommendation: Approve request.
Reasoning: The Classification and Compensation Committee recommends that the salary be increased slightly to be commensurate with the training required to promote to the higher grade position. (Requires meet and confer)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests that your Board approve in concept these recommendations, and authorize the Human Resources Director to initiate the Meet and Confer process with employee associations, as applicable.
Thank you for your consideration.
cc: Kathy Ferguson, Human Resources Director
On motion of Supervisor Comstock, and by vote of the Board, approved the Classification and Compensation Committee Findings and Recommendations for FY 2015-16. The motion carried by the following vote:
Ayes: Supervisor Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Deputy Human Resources Director Sarah Jansen presented the item to the Board.
9.8Consideration of Contract for preparation of non-water corrective action plan for the Eastlake Landfill.
Action Item
approved
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
Summary
Attached for your consideration is a contract with SHN Consulting Engineers for the preparation of a landfill "non-water release" corrective action plan which provides for the assessment of reasonably foreseeable impacts and the remediation costs thereof that may result from events such as earthquakes, floods, tsunami, and fire. Preparation of this plan is a State regulatory requirement.
History:
CalRecycle regulations require owners of landfills to obtain a third-party assessment of the potential remediation costs of "water release" events (e.g., a release of pollutants to bodies of water or groundwater) and "non-water release" events such as earthquakes, fires, floods, tsunamis, etc. These two assessments then serve as the basis for determining the amount of financial resources that landfills must be set aside to address the identified corrective actions.
Eastlake landfill's "water release" corrective action plan is up to date and not part of the scope of work in the proposed agreement. Staff did solicit proposals from various consultants for this work, but others either did not have the necessary experience or were not available to perform the work in the time frame we need.
Recommendation
In light of the foregoing, staff recommends your board's approval of the attached agreement for preparation of a non-water corrective action plan as required by state regulation.
Original memo text
To: Board of Supervisors
From: Caroline Chavez, Public Services Director
Subject: Agreement for Preparation of a Non-water Release Corrective Action Plan for the Eastlake Landfill.
Date: March 13, 2015
Summary:
Attached for your consideration is a contract with SHN Consulting Engineers for the preparation of a landfill "non-water release" corrective action plan which provides for the assessment of reasonably foreseeable impacts and the remediation costs thereof that may result from events such as earthquakes, floods, tsunami, and fire. Preparation of this plan is a State regulatory requirement.
History:
CalRecycle regulations require owners of landfills to obtain a third-party assessment of the potential remediation costs of "water release" events (e.g., a release of pollutants to bodies of water or groundwater) and "non-water release" events such as earthquakes, fires, floods, tsunamis, etc. These two assessments then serve as the basis for determining the amount of financial resources that landfills must be set aside to address the identified corrective actions.
Eastlake landfill's "water release" corrective action plan is up to date and not part of the scope of work in the proposed agreement. Staff did solicit proposals from various consultants for this work, but others either did not have the necessary experience or were not available to perform the work in the time frame we need.
Recommendation:
In light of the foregoing, staff recommends your board's approval of the attached agreement for preparation of a non-water corrective action plan as required by state regulation.
On motion of Supervisor Comstock, and by vote of the Board, approved the contract for preparation of non-water corrective action plan for the Eastlake Landfill. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Public Services Director Caroline Chavez and Public Services Deputy Director Jeff Rein presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.9Consideration of purchase of one 2015 Chevrolet Silverado 3500HD pickup and authorize the Public Services Director to issue a purchase order in the amount not to exceed $30,246.94.
Action Item
approved
Carried 4-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
During the recent mid-year budget review, your board authorized an appropriation of $30,250 for the purchase of a new one-ton dual rear-wheel truck for the Parks Department. This truck will replace a 2001 F-350 1-ton dually which serve as the primary towing and hauling vehicle for the department. The truck is vital to the department for hauling and towing large and heavy pieces of equipment such as tables, benches, signs, riding mowers and forklifts. This truck has over 200,000 miles and last fiscal year, it incurred more than $4,000 in repair costs and now is in need for additional repairs totaling $6,249.
Using the State of California contract pricing as the base, staff solicited quotes for Chevrolet, Dodge and Ford versions of this vehicle. The Ford is the least expensive BUT there is no local Ford dealer at which to procure warranty service. So, staff is recommending purchase of a Chevrolet which, even with a 4x4 package, is less expensive than a 4x2 Dodge and still within budget.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $30,250.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: In light of the foregoing, staff recommends your board take the following actions:
1.) Authorize the purchase of one 2015 Chevrolet Silverado 3500HD pickup equipped with regular cab, 4x4, and dual rear-wheels, priced pursuant to the state procurement contract.
2.) Authorize the Public Services Director to issue a purchase order in the amount not to exceed
$30,246.94.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Caroline Chavez, Public Services Director
DATE: March 19, 2015
SUBJECT: Vehicle Purchase Authorization
EXECUTIVE SUMMARY:
During the recent mid-year budget review, your board authorized an appropriation of $30,250 for the purchase of a new one-ton dual rear-wheel truck for the Parks Department. This truck will replace a 2001 F-350 1-ton dually which serve as the primary towing and hauling vehicle for the department. The truck is vital to the department for hauling and towing large and heavy pieces of equipment such as tables, benches, signs, riding mowers and forklifts. This truck has over 200,000 miles and last fiscal year, it incurred more than $4,000 in repair costs and now is in need for additional repairs totaling $6,249.
Using the State of California contract pricing as the base, staff solicited quotes for Chevrolet, Dodge and Ford versions of this vehicle. The Ford is the least expensive BUT there is no local Ford dealer at which to procure warranty service. So, staff is recommending purchase of a Chevrolet which, even with a 4x4 package, is less expensive than a 4x2 Dodge and still within budget.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $30,246.94
Amount Budgeted: $30,250.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: In light of the foregoing, staff recommends your board take the following actions:
1.) Authorize the purchase of one 2015 Chevrolet Silverado 3500HD pickup equipped with regular cab, 4x4, and dual rear-wheels, priced pursuant to the state procurement contract.
2.) Authorize the Public Services Director to issue a purchase order in the amount not to exceed
$30,246.94.
On motion of Supervisor Brown, and by vote of the Board, approved the purchase of one 2015 Chevrolet Silverado 3500HD pickup and authorized the Public Services Director to issue a purchase order in the amount not to exceed $30,246.94. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Brown, and Farrington
Absent: Supervisor Steele
Clerk’s notes: Public Services Director Caroline Chavez and Public Services Deputy Director Jeff Rein presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry and K.Ferguson; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1): Rattanavong v. Lake County, et al.
Closed Session Item
10.3Employee Evaluations
Title: Information Technology Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:50 a.m. having taken no action.