Board Of Supervisors — Tuesday, March 24, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meeting held February 3, 2015.
Minutes
passed on consent
7.2Approve First Amendment to Agreement between the County of Lake and Breezy Billl Pay & Errands for Janitorial Services commencing 7/1/2014 and shall terminate upon the move of DCSS from 525 N. Main St., Lakeport, CA 95453, or December 31, 2015, whichever occurs first, for an amount not to exceed $24,000.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Approve First Amendment to the Agreement between the County of Lake and Breezy Bill Pay & Errands for Janitorial Service.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $24,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Compensation to Contractor shall not exceed $300 per week with the total maximum allowed under this contract being $24,000.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval of Amendment to maintain janitorial services and requests the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: GAIL WOODWORTH
Director, Child Support Services
DATE: March 5, 2015
SUBJECT: First Amendment to Agreement between the County of Lake and Breezy Bill Pay & Errands for Janitorial Services
EXECUTIVE SUMMARY:
Approve First Amendment to the Agreement between the County of Lake and Breezy Bill Pay & Errands for Janitorial Service.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $24,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Compensation to Contractor shall not exceed $300 per week with the total maximum allowed under this contract being $24,000.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval of Amendment to maintain janitorial services and requests the Chair to sign.
7.3Adopt Resolution Amending Resolution No. 2014-112 Establishing Position Allocations for Fiscal Year 2014-2015, Budget Unit No. 4012, Health Services Administration to be Effective February 11, 2015.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
With the approval of the County Administrative Officer the Human Resources Director and the Reclassification Committee, Health Services would like to request Board approval for reclassification of the Health Services Administrative Manager to Deputy Health Services Director - Administration with an effective date of February 11, 2015.
The Deputy Health Services Director will continue to be actively involved in all of the division budgets, operations, projects, contract administration, management, supervision and policy and program development. This position ensures program consistency with the department's mission and vision. This position will also relieve the director and health officer of some of their day-to-day duties and special projects which, at times, are neglected or postponed because other priorities and emergencies arise.
The extensive experience gained by the incumbent in each of the divisions in the past 7 years and 3 months, accompanied by her fourteen years of experience at Hospice in her role as Chief Financial Officer, easily qualifies her for this position.
If you should have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X _Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested: $2,131.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This reclassification will be handled through existing realignment and Administration Fees.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Position Reclassification from Health Services Administrative Manager to Deputy Health Services Director effective February 11, 2015.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: March 10, 2015
SUBJECT: Health Services Requests Board Approval of Position Allocation Change for FY 2014-2015
for Budget Unit 4012
EXECUTIVE SUMMARY:
With the approval of the County Administrative Officer the Human Resources Director and the Reclassification Committee, Health Services would like to request Board approval for reclassification of the Health Services Administrative Manager to Deputy Health Services Director - Administration with an effective date of February 11, 2015.
The Deputy Health Services Director will continue to be actively involved in all of the division budgets, operations, projects, contract administration, management, supervision and policy and program development. This position ensures program consistency with the department's mission and vision. This position will also relieve the director and health officer of some of their day-to-day duties and special projects which, at times, are neglected or postponed because other priorities and emergencies arise.
The extensive experience gained by the incumbent in each of the divisions in the past 7 years and 3 months, accompanied by her fourteen years of experience at Hospice in her role as Chief Financial Officer, easily qualifies her for this position.
If you should have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X _Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested: $2,131.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This reclassification will be handled through existing realignment and Administration Fees.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Position Reclassification from Health Services Administrative Manager to Deputy Health Services Director effective February 11, 2015.
7.4Adopt Resolution Establishing County-Maintained Mileage for 2014 and authorization for the Chair to sign.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: March 11, 2015
SUBJECT: Resolution Establishing County-Maintained Mileage for 2014
EXECUTIVE SUMMARY:
During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
7.5(Sitting as Lake County Sanitation District Board of Directors) - Approve Easement Deed for Sewer Mainline Extension. APN 004-002-23/10375 Elk Mountain Road, Upper Lake.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Please see the attached Easement Deed from Michael J. Moitozo and Elaine Moitozo Sylcia to the Lake County Sanitation District for the
construction of a sewer mainline extension. This easement has been procured by Kurt Ackermann who has been hired by the Habematolel Pomo of Upper Lake to obtain the necessary easements to construct a sewer mainline extension to serve the Upper Lake Rancheria.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): All easement acquisition costs are being paid by the Tribe.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve and authorize the Chair to sign. Forward to Jill Shaul at Special Districts Administration.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS, sitting as the Board of Directors, Lake County Sanitation District
FROM: Mark Dellinger
DATE: March 11, 2015
SUBJECT: Easement Deed/Sewer Mainline Extension. APN 004-002-23/10375 Elk Mountain Road, Upper Lake
EXECUTIVE SUMMARY: Please see the attached Easement Deed from Michael J. Moitozo and Elaine Moitozo Sylcia to the Lake County Sanitation District for the
construction of a sewer mainline extension. This easement has been procured by Kurt Ackermann who has been hired by the Habematolel Pomo of Upper Lake to obtain the necessary easements to construct a sewer mainline extension to serve the Upper Lake Rancheria.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): All easement acquisition costs are being paid by the Tribe.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve and authorize the Chair to sign. Forward to Jill Shaul at Special Districts Administration.
7.6Waive 900-hour limit for Sheriff Marine Patrol staff members: Dane Hayward, Dennis Ostini, Lloyd Wells; Sheriff Court Security staff members: James Everhart, Hart Gall, Mike Powers, Duayne Emis; and Sheriff Jail staff members: Terry Norton and June Waller.
Report
pulled on consent
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests authorization to waive the 900 hour limit for the following:
Dane Hayward, Dennis Ostini, Lloyd Wells. These employees are funded in the Sheriff/Marine Patrol budget 2205 and their salaries are reimbursed by the State Department of Boating and Waterways. Hours will not exceed 960.
James Everhart, Hart Gall, Mike Powers and Duayne Emis. These employees are funded in the Sheriff/Court Security budget 2204 and their salaries are reimbursed by the Courts. Hours will not exceed 960.
Terry Norton and June Wolter are currently budgeted and their wages are paid out of the Sheriff/Jail budget 2301. They are filling vacant Correctional Officer and Cook positions.
Human Resources requires Board approved extensions any time a 900 hour employee exceeds this amount.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no cost, or no additional cost to the county for any of these positions.
STAFFING IMPACT (if applicable):
Without the use of 900 hour employees, the County would need to authorize permanent positions.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 11, 2015
SUBJECT: Waiver of the 900 hour limit for certain positions within the Sheriff's Department
EXECUTIVE SUMMARY:
The Sheriff's Department requests authorization to waive the 900 hour limit for the following:
Dane Hayward, Dennis Ostini, Lloyd Wells. These employees are funded in the Sheriff/Marine Patrol budget 2205 and their salaries are reimbursed by the State Department of Boating and Waterways. Hours will not exceed 960.
James Everhart, Hart Gall, Mike Powers and Duayne Emis. These employees are funded in the Sheriff/Court Security budget 2204 and their salaries are reimbursed by the Courts. Hours will not exceed 960.
Terry Norton and June Wolter are currently budgeted and their wages are paid out of the Sheriff/Jail budget 2301. They are filling vacant Correctional Officer and Cook positions.
Human Resources requires Board approved extensions any time a 900 hour employee exceeds this amount.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no cost, or no additional cost to the county for any of these positions.
STAFFING IMPACT (if applicable):
Without the use of 900 hour employees, the County would need to authorize permanent positions.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this request.
On motion of Supervisor Comstock, and by vote of the Board, waived 900-hour limit for said Sheriff staff members. The motion carried by the following vote:
Clerk’s notes: At the request of Matt Perry this item was pulled for further clarification regarding PERS retirees.
7.7Approve late travel claim and waiver of County policy for Correctional Officer Anthony Bracisco in the amount of $1,187.31.
Report
pulled on consent
approved — Pass
Carried 4-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Comstock: abstain Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: abstain Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's office requests your authorization for payment of the attached travel claim submitted by Correctional Officer Anthony Bracisco. In October 2014, Officer Anthony Bracisco and Christopher Gardiner attended a mandatory Adult Corrections Supplemental Core Course. The hotel refused to accept a County issued check so Officer Bracisco provided his credit card information so both he and Officer Gardiner could check into their room. The Department made arrangements for the rooms to be paid by a Department issued credit card. It was not known until March 9, 2015 that Officer Gardiner's room had been paid by Officer Bracisco.
The Sheriff's Department requests the Board waive the County policy and approve this expense.
In order to be eligible for reimbursement of travel expenses
under this Policy, all claims must be filed with the
Auditor/Controller's Office within 60 days of the date on
which the expense was incurred. If claims are not filed
within 60 days of the date of travel, eligibility for
reimbursement shall be forfeited.
Upon approval, please issue a minute order.
Thank you for your consideration of this request.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This claim will be paid from the STC budget 2210 and there is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 11, 2015
SUBJECT: Approval of late travel claim and waiver of County policy.
EXECUTIVE SUMMARY:
The Sheriff's office requests your authorization for payment of the attached travel claim submitted by Correctional Officer Anthony Bracisco. In October 2014, Officer Anthony Bracisco and Christopher Gardiner attended a mandatory Adult Corrections Supplemental Core Course. The hotel refused to accept a County issued check so Officer Bracisco provided his credit card information so both he and Officer Gardiner could check into their room. The Department made arrangements for the rooms to be paid by a Department issued credit card. It was not known until March 9, 2015 that Officer Gardiner's room had been paid by Officer Bracisco.
The Sheriff's Department requests the Board waive the County policy and approve this expense.
In order to be eligible for reimbursement of travel expenses
under this Policy, all claims must be filed with the
Auditor/Controller's Office within 60 days of the date on
which the expense was incurred. If claims are not filed
within 60 days of the date of travel, eligibility for
reimbursement shall be forfeited.
Upon approval, please issue a minute order.
Thank you for your consideration of this request.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This claim will be paid from the STC budget 2210 and there is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this request.
On motion of Supervisor Smith, and by vote of the Board, approved late travel claim. The motion carried by the following vote:
7.8Approve purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-25) as part of bridge replacement projects on Ackley Road, in the amount of $3,100 and authorize the County Administrative Officer to execute the necessary documents .
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $3,100 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-25, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $3,100.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-25, and authorize the County Administrative Officer to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 13, 2015
SUBJECT: Consideration of approving the purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-25) as part of bridge replacement projects bridges on Ackley Road, and authorize the County Administrative Officer to execute the necessary documents
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $3,100 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-25, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $3,100.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-25, and authorize the County Administrative Officer to execute the necessary documents.
7.9Approve purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-05) as part of bridge replacement projects on Ackley Road, in the amount of $4,700 and authorize the County Administrative Officer to execute the necessary documents.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $4,700 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-05, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 4,700
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-05, and authorize the County Administrative Officer to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 13, 2015
SUBJECT: Consideration of approving the purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-05) as part of bridge replacement projects bridges on Ackley Road, and authorize the County Administrative Officer to execute the necessary documents
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $4,700 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-05, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 4,700
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-05, and authorize the County Administrative Officer to execute the necessary documents.
7.10Approve purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-50) as part of bridge replacement projects on Ackley Road, in the amount of $4,300 and authorize the County Administrative Officer to execute the necessary documents.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $4,300 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-50, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 4,300
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $4,300 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-50, and authorize the County Administrative Officer to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 13, 2015
SUBJECT: Consideration of approving the purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-50) as part of bridge replacement projects on Ackley Road, and authorize the County Administrative Officer to execute the necessary documents
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $4,300 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-50, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 4,300
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $4,300 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-50, and authorize the County Administrative Officer to execute the necessary documents.
7.11Approve purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 007-006-24) as part of the bridge replacement project on Highland Springs Road, in the amount of $8,100 and authorize the County Administrative Officer to execute the necessary documents.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Highland Creek Bridge on Highland Springs Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain property through fee title must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of fee title acquisition at the appraised fair market value of $8,100 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on a portion of parcel 007-006-24, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 8,100
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on a portion of parcel 007-006-24, and authorize the County Administrative Officer to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 13, 2015
SUBJECT: Consideration of Approving the Purchase of a Temporary Construction Easement and Fee Title on a Portion of a Certain Parcel (APN 007-006-24) as part of the Bridge Replacement Project on Highland Springs Road, and Authorize the County Administrative Officer to Execute the Necessary Documents
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Highland Creek Bridge on Highland Springs Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain property through fee title must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of fee title acquisition at the appraised fair market value of $8,100 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on a portion of parcel 007-006-24, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 8,100
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on a portion of parcel 007-006-24, and authorize the County Administrative Officer to execute the necessary documents.
7.12(Sitting as the Lake County Watershed Protection District) - Adopt Resolution Declaring Surplus Certain Real Property (APN 007-006-24) Valued at Less Than $25,000 and Authorizing its Sale to the County of Lake.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
One of the bridges to be replaced is located across Highland Creek on Highland Springs Road and is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, a portion of Watershed Protection District property must be acquired by the County.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Directors of the Lake County Watershed Protection District declare a portion of APN 007-006-24 surplus to the needs of the District, authorize its sale in fee title to the County of Lake and authorize the District Administrator to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Directors of the Lake County Watershed Protection District declare a portion of APN 007-006-24 surplus to the needs of the District, authorize its sale in fee title to the County of Lake and authorize the District Administrator to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: March 13, 2015
SUBJECT: Consideration of declaring a portion of APN 007-006-24 surplus to the needs of the District, authorize its sale in Fee Title to the County of Lake and authorize the District Administrator to execute the necessary documents in order to facilitate a bridge replacement project on Highland Springs Road
EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
One of the bridges to be replaced is located across Highland Creek on Highland Springs Road and is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, a portion of Watershed Protection District property must be acquired by the County.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Directors of the Lake County Watershed Protection District declare a portion of APN 007-006-24 surplus to the needs of the District, authorize its sale in fee title to the County of Lake and authorize the District Administrator to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Directors of the Lake County Watershed Protection District declare a portion of APN 007-006-24 surplus to the needs of the District, authorize its sale in fee title to the County of Lake and authorize the District Administrator to execute the necessary documents.
7.13Adopt Resolution approving an Agreement for the Purchase of Right-of-Way (APN 008-020-23) for the Manning Creek Bridge Project and Authorizing the Chair to Execute the Purchase Agreement on Behalf of the County of Lake.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $3,100 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-23, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 3,100
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-23, and authorize the County Administrative Officer to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 13, 2015
SUBJECT: Consideration of approving the purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-23) as part of bridge replacement projects on Ackley Road, and authorize the County Administrative Officer to execute the necessary documents
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must be expedited. The normal process of scheduling these acquisitions on the Board's agenda would likely delay the start of construction and postpone the completion until next year, thus increasing the overall project cost, prolonging inconvenience to the public and failing to comply with the federal funding schedule.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $3,100 for a portion of the listed parcel and authorizing the County Administrative Officer to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-23, and authorize the County Administrative Officer to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 3,100
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-23, and authorize the County Administrative Officer to execute the necessary documents.
7.14Approve budget transfer in BU 2709 from account 38-00 to account 62-71, in the amount of $6,000 for the purchase of an HP LaserJet Enterprise M806 Printer.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
In regards to my budget transfer from account 38-00 inventory items to 62-71 Cap. FA Equipment Office, the office is currently attempting to use an older Hewlett Packard 5si printer. The printer does not operate effectively or efficiently for the volume of usage required in the office. The amount of repairs to bring the machine to good working order would be cost prohibitive. We are requesting a transfer of funds to purchase a Hewlett Packard M806 printer that will be more efficient and operationally effective. The cost of the new printer in over the $5,000 threshold for capital purchases and cannot be purchased from the inventory items account. It is for this reason that I am making this request.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve budget transfer in BU 2709 from account 38-00 to account 62-71, in the amount of $6,000 for the purchase of an HP LaserJet Enterprise M806 Printer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
DATE: March 24, 2015
SUBJECT: Approve budget transfer in BU 2709 from account 38-00 to account 62-71, in the amount of $6,000 for the purchase of an HP LaserJet Enterprise M806 Printer.
EXECUTIVE SUMMARY:
In regards to my budget transfer from account 38-00 inventory items to 62-71 Cap. FA Equipment Office, the office is currently attempting to use an older Hewlett Packard 5si printer. The printer does not operate effectively or efficiently for the volume of usage required in the office. The amount of repairs to bring the machine to good working order would be cost prohibitive. We are requesting a transfer of funds to purchase a Hewlett Packard M806 printer that will be more efficient and operationally effective. The cost of the new printer in over the $5,000 threshold for capital purchases and cannot be purchased from the inventory items account. It is for this reason that I am making this request.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve budget transfer in BU 2709 from account 38-00 to account 62-71, in the amount of $6,000 for the purchase of an HP LaserJet Enterprise M806 Printer.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 - 7.14 with the exclusion of 7.6 and 7.7. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Larry Anderson spoke regarding Record Audits and Preston Dickenson introduced himself as Lake County's AT&T Representative.
8.29:06 A.M. - Consideration of (a) Request to Waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers; and (b) Approval an Agreement with Oscar Larson & Associates for Department of Energy Grant Program Consulting Services and authorize Chair to sign the Agreement.
Agreement
Staff memo
EXECUTIVE SUMMARY:
As the demand for alternative energy sources increases and technology for the development of same improves, staff has been in contact with a consulting engineering firm, Oscar Larson & Associates (Consultant) that specializes in this field. In 2014, staff negotiated a simple contract with the Consultant to prepare a report on the potential for lake algae to be used as a resource. The resulting report "Clear Lake Algae as a Resource, Preliminary Alternatives Evaluation (attached) set the stage for future project grant applications. Due to the unique nature of the types of projects, staff recommends the use of an outside firm to assist in the pursuit of outside funding. The Consultant has demonstrated the specialized skill and industry connections to merit a sole-source selection, and staff recommends that your Board approve the attached contract for specialized services related to the development of grant applications for algae harvesting and processing.
The County is often accused of not "thinking outside the box" when it comes to finding solutions to issues. While we continue to pursue funding for projects and programs to reduce nutrients from entering Clear Lake, the fact is the lake will continue to produce algae for the foreseeable future due to the existing bank of nutrients in the bottom sediments. This proposal, if brought to fruition, could create a sustainable industry that utilizes cyanobacteria as a feedstock. This new industry could help reduce the negative impacts to water quality and create much needed jobs in the County. Because of the potential for economic growth, the Administrative Office has agreed to partner with Water Resources in the funding of the agreement.
Recommendation
Staff recommends that the Board of Supervisors a) Due to the unique nature of the project, waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers as it would produce no economic benefit to the County and b) approve the Consulting Engineering Services Contract with Oscar Larson & Associates for the development of Pilot Program Grants for harvesting algae from Clear Lake and processing the algae into products with a not to exceed amount of $30,000.00 and authorize the Chair to sign the agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors a) Due to the Unique nature of the project, waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers as it would produce no economic benefit to the County and b) approve the Consulting Engineering Services Contract with Oscar Larson & Associates for the development of Pilot Program Grants for harvesting algae from Clear Lake and processing the algae into products with a not to exceed amount of $30,000.00 and authorize the Chair to sign the agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: March 11, 2015
SUBJECT: a) Request to Waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers; and
b) Approval an Agreement with Oscar Larson & Associates for Department of Energy Grant Program Consulting Services and authorization for Chair to sign the Agreement.
EXECUTIVE SUMMARY:
As the demand for alternative energy sources increases and technology for the development of same improves, staff has been in contact with a consulting engineering firm, Oscar Larson & Associates (Consultant) that specializes in this field. In 2014, staff negotiated a simple contract with the Consultant to prepare a report on the potential for lake algae to be used as a resource. The resulting report "Clear Lake Algae as a Resource, Preliminary Alternatives Evaluation (attached) set the stage for future project grant applications. Due to the unique nature of the types of projects, staff recommends the use of an outside firm to assist in the pursuit of outside funding. The Consultant has demonstrated the specialized skill and industry connections to merit a sole-source selection, and staff recommends that your Board approve the attached contract for specialized services related to the development of grant applications for algae harvesting and processing.
The County is often accused of not "thinking outside the box" when it comes to finding solutions to issues. While we continue to pursue funding for projects and programs to reduce nutrients from entering Clear Lake, the fact is the lake will continue to produce algae for the foreseeable future due to the existing bank of nutrients in the bottom sediments. This proposal, if brought to fruition, could create a sustainable industry that utilizes cyanobacteria as a feedstock. This new industry could help reduce the negative impacts to water quality and create much needed jobs in the County. Because of the potential for economic growth, the Administrative Office has agreed to partner with Water Resources in the funding of the agreement.
Recommendation:
Staff recommends that the Board of Supervisors a) Due to the unique nature of the project, waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers as it would produce no economic benefit to the County and b) approve the Consulting Engineering Services Contract with Oscar Larson & Associates for the development of Pilot Program Grants for harvesting algae from Clear Lake and processing the algae into products with a not to exceed amount of $30,000.00 and authorize the Chair to sign the agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors a) Due to the Unique nature of the project, waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers as it would produce no economic benefit to the County and b) approve the Consulting Engineering Services Contract with Oscar Larson & Associates for the development of Pilot Program Grants for harvesting algae from Clear Lake and processing the algae into products with a not to exceed amount of $30,000.00 and authorize the Chair to sign the agreement.
This item was carried over to April 7, 2015 so that Oscar Larson & Associates could be present.
Clerk’s notes: Water Resources Director Scott De Leon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and Joan Moss spoke.
8.39:15 A.M. - Discussion Surrounding The Sustainable Groundwater Management Act
Report
Staff memo
EXECUTIVE SUMMARY:
On September 9, 2014, Governor Brown's office issued a press release which in pertinent part provided as follows:
Putting California communities on a path to become more resilient to water shortages, Governor Edmund G. Brown Jr. today signed historic legislation to strengthen local management and monitoring of groundwater basins most critical to the state's water needs . . . The three bills signed by the Governor today - AB 1739 by Assemblymember Roger Dickinson (D-Sacramento) and Senate Bills 1168 and 1319 by Senator Fran Pavley (D-Agoura Hills) - create a framework for sustainable, local groundwater management for the first time in California history. The legislation allows local agencies to tailor sustainable groundwater plans to their regional economic and environmental needs . . .
Groundwater is a critical element of the state's water system, making up more than one-third of California's water supply. The bills establish a definition of sustainable groundwater management and require local agencies to adopt management plans for the state's most important groundwater basins. The legislation prioritizes groundwater basins that are currently overdrafted and sets a timeline for implementation:
- By 2017, local groundwater management agencies must be identified;
- By 2020, overdrafted groundwater basins must have sustainability plans;
- By 2022, other high and medium priority basins not currently in overdraft must have sustainability plans; and
- By 2040, all high and medium priority groundwater basins must achieve sustainability.
The three-bill package, Assembly Bill 1739, Senate Bill 1168, and Senate Bill 1319, establishes the Sustainable Groundwater Management Act. In addition to the timeline referenced above, some of the significant provisions of the Sustainable Groundwater Management Act are:
Establishes that it is the policy of the State that all groundwater basins are managed sustainably for multiple economic, social, and environmental benefits and that such management is best achieved locally.
Requires the Department of Water Resources to prioritize each basin as either a high, medium, low or very low priority using factors under the California Statewide Groundwater Elevation Monitoring program.
Requires that high and medium priority basins be managed through a groundwater sustainability plan but excepts basins or portions of basins that have been the subject of groundwater adjudication or basins that a local agency can demonstrate are already sustainably managed.
Authorizes any local agency, as defined, or combination of local agencies, to elect to be a groundwater sustainability agency. A county within which an area unmanaged by a groundwater sustainability agency lies is presumed to be the groundwater sustainability agency for that area.
Allows the Department of Water Resources and the State Water Resources Control Board to intervene when local agencies have not moved forward to sustainably manage their groundwater resources.
Given that by January 1, 2017, local agencies with high and medium priority groundwater basins must identify their governance structure for those groundwater basins, the Board of Supervisors may wish to direct staff to begin formulating a timeline and a strategy for moving forward.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Anita L. Grant, County Counsel
DATE: March 24, 2015
SUBJECT: The Sustainable Groundwater Management Act
EXECUTIVE SUMMARY:
On September 9, 2014, Governor Brown's office issued a press release which in pertinent part provided as follows:
Putting California communities on a path to become more resilient to water shortages, Governor Edmund G. Brown Jr. today signed historic legislation to strengthen local management and monitoring of groundwater basins most critical to the state's water needs . . . The three bills signed by the Governor today - AB 1739 by Assemblymember Roger Dickinson (D-Sacramento) and Senate Bills 1168 and 1319 by Senator Fran Pavley (D-Agoura Hills) - create a framework for sustainable, local groundwater management for the first time in California history. The legislation allows local agencies to tailor sustainable groundwater plans to their regional economic and environmental needs . . .
Groundwater is a critical element of the state's water system, making up more than one-third of California's water supply. The bills establish a definition of sustainable groundwater management and require local agencies to adopt management plans for the state's most important groundwater basins. The legislation prioritizes groundwater basins that are currently overdrafted and sets a timeline for implementation:
- By 2017, local groundwater management agencies must be identified;
- By 2020, overdrafted groundwater basins must have sustainability plans;
- By 2022, other high and medium priority basins not currently in overdraft must have sustainability plans; and
- By 2040, all high and medium priority groundwater basins must achieve sustainability.
The three-bill package, Assembly Bill 1739, Senate Bill 1168, and Senate Bill 1319, establishes the Sustainable Groundwater Management Act. In addition to the timeline referenced above, some of the significant provisions of the Sustainable Groundwater Management Act are:
Establishes that it is the policy of the State that all groundwater basins are managed sustainably for multiple economic, social, and environmental benefits and that such management is best achieved locally.
Requires the Department of Water Resources to prioritize each basin as either a high, medium, low or very low priority using factors under the California Statewide Groundwater Elevation Monitoring program.
Requires that high and medium priority basins be managed through a groundwater sustainability plan but excepts basins or portions of basins that have been the subject of groundwater adjudication or basins that a local agency can demonstrate are already sustainably managed.
Authorizes any local agency, as defined, or combination of local agencies, to elect to be a groundwater sustainability agency. A county within which an area unmanaged by a groundwater sustainability agency lies is presumed to be the groundwater sustainability agency for that area.
Allows the Department of Water Resources and the State Water Resources Control Board to intervene when local agencies have not moved forward to sustainably manage their groundwater resources.
Given that by January 1, 2017, local agencies with high and medium priority groundwater basins must identify their governance structure for those groundwater basins, the Board of Supervisors may wish to direct staff to begin formulating a timeline and a strategy for moving forward.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
This item was informational only. No action was requested.
Clerk’s notes: County Counsel Anita Grant introduced the item to the Board and Water Resources Director Scott De Leon spoke. Tom Smythe addressed questions from Supervisor Brown.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Betsy Cawn, Joan Moss, Mike Dunlap and Norm Benson. No one else present wished to speak and the public input portion of this item was closed.
8.49:45 A.M. - Lake County Destination Marketing Presentation and Update.
Report
Staff memo
EXECUTIVE SUMMARY:
The Lake County Marketing Program (LCMP) acts as the Destination Marketing Organization (DMO) for all of Lake County. A DMO is an organization whose primary function is to attract visitors to its locale for the purpose of enhancing the local economy through purchase of room nights, food and beverage, retail items, transportation, visitor services, etc.
In the last eighteen months, the Lake County Marketing Program has launched numerous marketing initiatives in an effort to create a strong foundation and infrastructure for a comprehensive destination marketing strategic plan. It is exciting to see those initiatives and ideas beginning to coalesce into the solid foundation that is required to put Lake County back on the map as a vacation destination, and thus improve our local economy.
The marketing presentation and update will include information on Lake County destination marketing priorities including:
1. A bolder online marketing presence
a. Visitor Website redesign
b. Social Media Campaigns
c. New Content Marketing Advertising Campaign
d. New marketing videos
e. Updated photo library
2. Hospitality Training/CTA Program
3. Statistics
4. Traditional advertising methods
5. Visitor Information Services
6. Lake County Marketing Partnerships
7. Demographics
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
No action required, presentation only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Senior Administrative Analyst
DATE: March 24, 2015
SUBJECT: Lake County Destination Marketing Presentation and Update
EXECUTIVE SUMMARY:
The Lake County Marketing Program (LCMP) acts as the Destination Marketing Organization (DMO) for all of Lake County. A DMO is an organization whose primary function is to attract visitors to its locale for the purpose of enhancing the local economy through purchase of room nights, food and beverage, retail items, transportation, visitor services, etc.
In the last eighteen months, the Lake County Marketing Program has launched numerous marketing initiatives in an effort to create a strong foundation and infrastructure for a comprehensive destination marketing strategic plan. It is exciting to see those initiatives and ideas beginning to coalesce into the solid foundation that is required to put Lake County back on the map as a vacation destination, and thus improve our local economy.
The marketing presentation and update will include information on Lake County destination marketing priorities including:
1. A bolder online marketing presence
a. Visitor Website redesign
b. Social Media Campaigns
c. New Content Marketing Advertising Campaign
d. New marketing videos
e. Updated photo library
2. Hospitality Training/CTA Program
3. Statistics
4. Traditional advertising methods
5. Visitor Information Services
6. Lake County Marketing Partnerships
7. Demographics
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
No action required, presentation only.
This item was informational only, no action was requested.
Clerk’s notes: County Administrative Officer Matt Perry introduced Senior Administrative Analyst Jill Ruzicka who gave the presentation.
The Board commended Ms. Ruzicka for her exemplary presentation of Destination Marketing.
Chair Farrington asked if anyone present wished to speak and Melissa Fulton spoke. No one else present wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Agreement between the County of Lake and PulsePoint Inc. for content marketing services for the Lake County Marketing Program.
Agreement
Staff memo
EXECUTIVE SUMMARY:
The landscape of destination marketing has changed significantly in the last few years to keep pace with digital and social media advances.
There is a new form of web-based advertising that is increasingly being used by numerous Fortune 500 businesses, as well as Destination Marketing Organizations (DMO) across the world, known as content marketing. A simple definition of content marketing is: Content marketing is about delivering the content your audience is seeking in all the places they are searching for it.
The Lake County Marketing Program (LCMP) entered into a contract for a four (4) month trial period with PulsePoint, Inc., a content marketing company out of San Francisco, to specifically see how this new form of marketing could work for Lake County destination marketing.
For a fee of $2,500 per month, PulsePoint, Inc. provided the following services to Lake County Marketing Program:
1. Researched and wrote four (4) blog-length articles per month about Lake County, based on direction given by the Marketing department.
2. Approved articles were then distributed through numerous social media channels to a pre-determined demographic chosen by the LCMP, which included geo-targeting, age, gender and other identifiers. 8,000 social engagements per month were guaranteed under the contract. Engagement is defined as an article being shared, liked or commented on, not just read.
3. Provided campaign performance updates every two weeks.
The Lake County Marketing Program has been very happy with PulsePoint, Inc. Their customer service and care has been outstanding. They work very well independently and take very little County staff time. They have developed a strong knowledge of Lake County tourism and attractions. And they are affordable at $2,500 per month.
We are also very encouraged by the performance of the campaign as it is consistently outperforming expectations and guarantees. For example:
1. We are guaranteed 8,000 social media engagements a month, and in the first seven weeks we received 38,888 social engagements.
2. Lake County articles were seen on ComScore top 1,000 sites and social media 31,485,387 times during that 7 week period.
3. The traffic to the visitor website increased by 109% in January 2015 after the launch of the campaign compared to January 2014. The January 2015 total of nearly 25,000 visits to the visitor website almost equaled our all-time high traffic of 28,868 hits in July of 2012. January is typically our slowest month with an average of less than 10,000 hits to the website per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given PulsePoints, Inc. excellent track record of delivering content marketing services, their outstanding customer service, their intimate knowledge of Lake County, their established relationship with marketing staff and tourism stakeholders within the community, and their affordable price for delivery, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that PulsePoint, Inc. provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and PulsePoint, Inc. to provide content marketing services to the Lake County Marketing Program for nine (9) months for a cost of $22,500.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Senior Administrative Analyst
DATE: March 24, 2015
SUBJECT: Consideration of Agreement between the County of Lake and PulsePoint, Inc. for Content Marketing Services for the Lake County Marketing Program
EXECUTIVE SUMMARY:
The landscape of destination marketing has changed significantly in the last few years to keep pace with digital and social media advances.
There is a new form of web-based advertising that is increasingly being used by numerous Fortune 500 businesses, as well as Destination Marketing Organizations (DMO) across the world, known as content marketing. A simple definition of content marketing is: Content marketing is about delivering the content your audience is seeking in all the places they are searching for it.
The Lake County Marketing Program (LCMP) entered into a contract for a four (4) month trial period with PulsePoint, Inc., a content marketing company out of San Francisco, to specifically see how this new form of marketing could work for Lake County destination marketing.
For a fee of $2,500 per month, PulsePoint, Inc. provided the following services to Lake County Marketing Program:
1. Researched and wrote four (4) blog-length articles per month about Lake County, based on direction given by the Marketing department.
2. Approved articles were then distributed through numerous social media channels to a pre-determined demographic chosen by the LCMP, which included geo-targeting, age, gender and other identifiers. 8,000 social engagements per month were guaranteed under the contract. Engagement is defined as an article being shared, liked or commented on, not just read.
3. Provided campaign performance updates every two weeks.
The Lake County Marketing Program has been very happy with PulsePoint, Inc. Their customer service and care has been outstanding. They work very well independently and take very little County staff time. They have developed a strong knowledge of Lake County tourism and attractions. And they are affordable at $2,500 per month.
We are also very encouraged by the performance of the campaign as it is consistently outperforming expectations and guarantees. For example:
1. We are guaranteed 8,000 social media engagements a month, and in the first seven weeks we received 38,888 social engagements.
2. Lake County articles were seen on ComScore top 1,000 sites and social media 31,485,387 times during that 7 week period.
3. The traffic to the visitor website increased by 109% in January 2015 after the launch of the campaign compared to January 2014. The January 2015 total of nearly 25,000 visits to the visitor website almost equaled our all-time high traffic of 28,868 hits in July of 2012. January is typically our slowest month with an average of less than 10,000 hits to the website per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given PulsePoints, Inc. excellent track record of delivering content marketing services, their outstanding customer service, their intimate knowledge of Lake County, their established relationship with marketing staff and tourism stakeholders within the community, and their affordable price for delivery, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that PulsePoint, Inc. provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and PulsePoint, Inc. to provide content marketing services to the Lake County Marketing Program for nine (9) months for a cost of $22,500.
Attachments
Due to an incomplete agenda title this item is being carried over to April 7, 2015.
Clerk’s notes: Senior Administrative Analyst Jill Ruzicka presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.3Consideration of Agreement between the County of Lake and Steve Denero for project management and consulting services related to destination marketing.
Agreement
Staff memo
EXECUTIVE SUMMARY:
Due to the low staffing levels in the Administrative Office and Marketing Program, staff has been looking for alternate solutions to implement the destination marketing strategic plan.
The Lake County Marketing Program would like to contract with Steve Denero for five months (April 2015 through August 2015) to manage some of the current destination marketing initiatives. Steve would manage the visitor website redesign, the implementation of the electronic visitor information kiosks, and plan and execute marketing campaigns to promote Lake County as a vacation destination.
Steve was the Director of Marketing at Twin Pine Casino and Hotel from November of 2011 to September of 2014. During that time, he implemented several marketing and advertising campaigns that produced record revenue in 2012 and 2013. The projects included overseeing the development of a new website and promotional 20th Anniversary microsite along with various advertising campaigns utilizing radio, TV, print, magazines, outdoor billboards, social, electronic and mobile forms of media.
Steve has been a member of the Lake County Tourism Advisory Board for 18 months, and has volunteered significant amounts of time to promote Lake County utilizing his marketing expertise. He has many professional contacts and connections within the marketing industry, which provide added value. He is also very well-respected among the current Lake County tourism stakeholders.
Steve would bring extensive marketing experience and an in-depth knowledge of Lake County tourism to the Lake County Marketing Program. Through his volunteer efforts with County marketing program, he has already become familiar with the County marketing budget, timelines and approval processes.
Steve's fee is $5,000 per month, not to exceed $25,000 over the life of this agreement. His estimated time of work will be no less than 100 hours per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given Steve Denero's extensive marketing experience within the hospitality industry, in-depth knowledge of Lake County Tourism, strong relationships with marketing staff and tourism stakeholders in Lake County, and familiarity with how the Lake County Marketing Program operates, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that Steve Denero provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and Steve Denero to provide project management and destination marketing consulting services to the Lake County Marketing Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Sr. Administrative Analyst
DATE: March 24, 2015
SUBJECT: Consideration of Agreement between the County of Lake and Steve Denero for project management and consulting services related to Destination Marketing for the Lake County Marketing Program
EXECUTIVE SUMMARY:
Due to the low staffing levels in the Administrative Office and Marketing Program, staff has been looking for alternate solutions to implement the destination marketing strategic plan.
The Lake County Marketing Program would like to contract with Steve Denero for five months (April 2015 through August 2015) to manage some of the current destination marketing initiatives. Steve would manage the visitor website redesign, the implementation of the electronic visitor information kiosks, and plan and execute marketing campaigns to promote Lake County as a vacation destination.
Steve was the Director of Marketing at Twin Pine Casino and Hotel from November of 2011 to September of 2014. During that time, he implemented several marketing and advertising campaigns that produced record revenue in 2012 and 2013. The projects included overseeing the development of a new website and promotional 20th Anniversary microsite along with various advertising campaigns utilizing radio, TV, print, magazines, outdoor billboards, social, electronic and mobile forms of media.
Steve has been a member of the Lake County Tourism Advisory Board for 18 months, and has volunteered significant amounts of time to promote Lake County utilizing his marketing expertise. He has many professional contacts and connections within the marketing industry, which provide added value. He is also very well-respected among the current Lake County tourism stakeholders.
Steve would bring extensive marketing experience and an in-depth knowledge of Lake County tourism to the Lake County Marketing Program. Through his volunteer efforts with County marketing program, he has already become familiar with the County marketing budget, timelines and approval processes.
Steve's fee is $5,000 per month, not to exceed $25,000 over the life of this agreement. His estimated time of work will be no less than 100 hours per month.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Given Steve Denero's extensive marketing experience within the hospitality industry, in-depth knowledge of Lake County Tourism, strong relationships with marketing staff and tourism stakeholders in Lake County, and familiarity with how the Lake County Marketing Program operates, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that Steve Denero provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and Steve Denero to provide project management and destination marketing consulting services to the Lake County Marketing Program.
Due to an incomplete agenda title this item is being carried over to April 7, 2015.
Clerk’s notes: Senior Administrative Analyst Jill Ruzicka presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Melissa Fulton and Nancy Ruzicka. No one else present wished to speak and the public input portion of this item was closed.
9.4Consideration of Staff's recommendation to approve the Authorization to Order Calnet3 services under the Statewide Contract.
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: NONE (savings anticipated through lower rates)
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): No direct impact due to signing the ATO, however, ongoing costs for telecommunications will be lowered once services have transitioned to Calnet3 authorized services. In addition, we expect greatly reduced rates for the Library because telecommunications services purchased via Calnet3 are eligible for E-rate discounts.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Information Technology Department is requesting the Board approve the Authorization to Order Calnet3 services, authorize the Board Chair to sign the ATO and E-rate rider, and authorize the IT director to electronically sign digital copies on the County's behalf.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Shane French,
Information Technology Director
DATE: March 17, 2015
SUBJECT:
EXECUTIVE SUMMARY: Attached, for your approval, are Authorization to Order documents, and E-rate Rider document from AT&T which allow the County of Lake to order services from AT&T at discounted rates under the state-negotiated Calnet3 contract.
BACKGROUND AND DISCUSSION: The State of California periodically negotiates contracts with various service providers for more favorable rates and terms. The Calnet3 contract allows for purchase of various telecommunications products at a greatly reduced rate. In order for the County to order telecommunications services at these discounted rates, and more favorable terms, the County will need to sign an Authorization to Order. In addition, the Library is able to receive additional discounts through a federally funded program known as E-Rate. In order to receive the E-Rate discounts, the County must be authorized to order Calnet3 services, and agree to the terms of the E-rate Rider.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: NONE (savings anticipated through lower rates)
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): No direct impact due to signing the ATO, however, ongoing costs for telecommunications will be lowered once services have transitioned to Calnet3 authorized services. In addition, we expect greatly reduced rates for the Library because telecommunications services purchased via Calnet3 are eligible for E-rate discounts.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Information Technology Department is requesting the Board approve the Authorization to Order Calnet3 services, authorize the Board Chair to sign the ATO and E-rate rider, and authorize the IT director to electronically sign digital copies on the County's behalf.
On motion of Supervisor Smith, and by vote of the Board, approved the Authorization to Order Calnet3 services under the Statewide Contract. The motion carried by the following vote:
Clerk’s notes: Information Technology Director Shane French and Librarian Christopher Veach presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak ane th public input portion of this item was closed.
9.5Consideration of request for bid approval for the purchase of 5 Utility Police Interceptors from Ukiah Ford and to waive the normal sealed bid process.
Report
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase five (5) Utility Police Interceptor's. These vehicles are marked units and will be used in the enforcement division.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet, Corning Ford and Downtown Ford. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
Copies of the vehicle specifications and quotes are attached for your review along with a spreadsheet of the various bids.
We are asking that you waive the normal sealed bid process under Ordinance #2406, section 38.3 and award the bid to Ukiah Ford in the amount of $138,116.65 and authorize the Sheriff/Coroner or his designee to issue a purchase order. Funds are currently budgeted.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 138,117
Amount Budgeted: 336,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
These vehicles are budgeted in the Sheriff/Pursuit Vehicle Replacement budget unit 2217.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this expense.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 12, 2015
SUBJECT: Request for bid approval and to waive the normal sealed bid process.
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase five (5) Utility Police Interceptor's. These vehicles are marked units and will be used in the enforcement division.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet, Corning Ford and Downtown Ford. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
Copies of the vehicle specifications and quotes are attached for your review along with a spreadsheet of the various bids.
We are asking that you waive the normal sealed bid process under Ordinance #2406, section 38.3 and award the bid to Ukiah Ford in the amount of $138,116.65 and authorize the Sheriff/Coroner or his designee to issue a purchase order. Funds are currently budgeted.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 138,117
Amount Budgeted: 336,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
These vehicles are budgeted in the Sheriff/Pursuit Vehicle Replacement budget unit 2217.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this expense.
On motion of Supervisor Comstock, and by vote of the Board, waived the formal bid process. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
On motion of Supervisor Comstock, and by vote of the Board, awarded the bid to Ukiah Ford in the amount of $138,116.65 and authorized the Sheriff to issue a purchase order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
Clerk’s notes: Sheriff Martin and Undersheriff Macedo presented the item to the Board and clarified that these vehicles would NOT be undercover, and a correction to the referenced purchasing ordinance needs to be made (i.e. 38.2 rather than 38.3).
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.6Consideration of request for bid approval for the purchase of 6 Sedan Police Interceptors from Ukiah Ford and to waive the normal sealed bid process.
Report
approved
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase six (6) Sedan Police Interceptor's. These vehicles are marked units and will be used in the enforcement division.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet, Corning Ford and Downtown Ford. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
Copies of the vehicle specifications and quotes are attached for your review along with a spreadsheet of the various bids.
We are asking that you waive the normal sealed bid process under Ordinance #2406, section 38.3 and award the bid to Ukiah Ford in the amount of $143,197.20 and authorize the Sheriff/Coroner or his designee to issue a purchase order. Funds are currently budgeted.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 143,198
Amount Budgeted: 336,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
These vehicles are budgeted in the Sheriff/Pursuit Vehicle Replacement budget unit 2217.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this expense.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 12, 2015
SUBJECT: Request for bid approval and to waive the normal sealed bid process.
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase six (6) Sedan Police Interceptor's. These vehicles are marked units and will be used in the enforcement division.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet, Corning Ford and Downtown Ford. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
Copies of the vehicle specifications and quotes are attached for your review along with a spreadsheet of the various bids.
We are asking that you waive the normal sealed bid process under Ordinance #2406, section 38.3 and award the bid to Ukiah Ford in the amount of $143,197.20 and authorize the Sheriff/Coroner or his designee to issue a purchase order. Funds are currently budgeted.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 143,198
Amount Budgeted: 336,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
These vehicles are budgeted in the Sheriff/Pursuit Vehicle Replacement budget unit 2217.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this expense.
On motion of Supervisor Smith, and by vote of the Board, waived the formal bid process. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
On motion of Supervisor Smith, and by vote of the Board, awarded the bid to Ukiah Ford in the amount of $143,197.20 and authorized the Sheriff to issue a purchase order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
Clerk’s notes: Sheriff Martin and Undersheriff Macedo presented the item to the Board and clarified that these vehicles would NOT be undercover, and a correction to the referenced purchasing ordinance needs to be made (i.e. 38.2 rather than 38.3).
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.7Consideration of (a) request for bid approval for the purchase of 7 Ford Taurus' from Ukiah Ford and to waive the normal sealed bid process; and (b) Resolution to cancel reserves in BU 2216 and appropriate $27,000 for purchase of vehicles.
Report
approved
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase seven (7) Ford Taurus'. These vehicles are unmarked units and will be used by the Investigation division.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet, Corning Ford and Downtown Ford. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
Copies of the vehicle specifications and quotes are attached for your review along with a spreadsheet of the various bids.
We are asking that you waive the normal sealed bid process under Ordinance #2406, section 38.3 and award the bid to Ukiah Ford in the amount of $127,007.86 and authorize the Sheriff/Coroner or his designee to issue a purchase order. A resolution to appropriate money from our reserves and into object code 62.72 is attached for your approval and requires a 4/5 vote of your Board. There is a pending vehicle purchase in this account so a transfer will be necessary. Funds are available.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 127,008
Amount Budgeted: 100,541
Additional Requested: 27,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
These vehicles are budgeted in the Sheriff/Pool Vehicle Replacement budget unit 2216.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this expense.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 12, 2015
SUBJECT: Request for bid approval and to waive the normal sealed bid process.
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting Your Boards' approval to purchase seven (7) Ford Taurus'. These vehicles are unmarked units and will be used by the Investigation division.
Vehicle quotes were requested from Ukiah Ford, Kathy Fowler Chevrolet, Corning Ford and Downtown Ford. Although Downtown Ford has the State contract, Ukiah Ford was the low bidder.
Copies of the vehicle specifications and quotes are attached for your review along with a spreadsheet of the various bids.
We are asking that you waive the normal sealed bid process under Ordinance #2406, section 38.3 and award the bid to Ukiah Ford in the amount of $127,007.86 and authorize the Sheriff/Coroner or his designee to issue a purchase order. A resolution to appropriate money from our reserves and into object code 62.72 is attached for your approval and requires a 4/5 vote of your Board. There is a pending vehicle purchase in this account so a transfer will be necessary. Funds are available.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 127,008
Amount Budgeted: 100,541
Additional Requested: 27,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
These vehicles are budgeted in the Sheriff/Pool Vehicle Replacement budget unit 2216.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this expense.
Supervisor Smith offered Resolution No. 2015-42 and it was passed by roll call vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
On motion of Supervisor Smith, and by vote of the Board, awarded the bid to Ukiah Ford in the amount of $127,007.86 and authorized the Sheriff to issue a purchase order. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
Clerk’s notes: Sheriff Martin and UnderSheriff Macedo presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and Larry Anderson spoke. No one else present wished to speak and the public input portion of this item was closed.
9.8Consideration of Resolution to Amend Position Allocation for BU 2602 for the Code Enforcement Program and Consideration of Resolution to Amend the FY 2014/15 Adopted Budget to Appropriate Additional Money for Code Enforcement Positions.
Action Item
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
As discussed during the Code Enforcement Update to your Board on March 17th, the Code Enforcement program needs to be a long-term commitment given the excessive need for code enforcement throughout the County. The limited term funding, which is currently for about 3.5 years, is making it difficult to fill these positions and even when filled, will make retention of employees difficult. Despite a five-week advertisement, no qualified applications were received for the Code Enforcement Program Supervisor and the position remains vacant. While this position would likely be a good career opportunity for some existing County employees who qualify, they would not be willing to leave a permanent position they may now hold for a temporary one. Also, staff is concerned that we will not be able to retain employees in these positions if they remain limited term, since the employees would be inclined to continuously look for permanent positions elsewhere. Given the amount of department training that goes into new employees, even experienced ones, this would not be a sound investment and could result in unexpected delays to the Program when staff quits to take a more secure job.
Staff is aware of, and understands your Board's concerns with the past performance of the Code Enforcement Division. However, most of those deficiencies were a result of an archaic nuisance abatement ordinance that had been written in 1965 and contained too many unnecessary steps. Those deficiencies where corrected through your Board's approval of an overhauled Nuisance Abatement Ordinance that is much more streamlined. You have seen the results of this ordinance over the past 2 years, despite the Community Development Department not having the dedicated code enforcement positions needed to properly implement the program. We have accomplished this primarily on the backs of the Chief Building Official, one of the Building Inspectors, and for the past 12 months a Community Development Technician. Code enforcement is not the primary job of the Building Official or the Building Inspectors, all of whom remain busy with their official job capacities.
The Community Development Director has demonstrated an ability to make sound hiring decisions over the past eight years, and bring recommendations for revisions to ordinances to your attention for consideration when doing so will improve the Department's efficiency or somehow enhance economic development opportunities. He will continue to provide regular Code Enforcement Program updates to your Board, and performance measures will be set for Program staff once a Supervisor is hired. The Director is also concerned that without dedicated Program staff, the ability to maintain momentum and minimize mistakes will remain impaired.
The attached resolution has been prepared by the Human Resources Department to allow for the currently vacant Code Enforcement Program Supervisor position and the Code Enforcement Officer position to be modified as permanent positions.
Funding Sources
Pursuant to comments by individual members of the Board from last week's discussion, staff has been trying to find money to fund the Code Enforcement Program Supervisor and Code Enforcement Officer positions for at least five years. This would require an additional $206,000 to the money already committed to these positions. After reviewing several accounts for potential savings and unanticipated revenues, staff has identified one-time sources for this additional money as described below:
1. $51,000 of unanticipated revenue from BU 2602- Building and Safety. As stated in the March 17 presentation, the Community Development Department has been generating revenues directly as a result of the Chief Building Official's code enforcement efforts. So far this fiscal year, about $71,000 of unanticipated revenue has been collected from fines and permit fees. About $20,000 of this money was appropriated in the Mid-Year Budget Amendment in February, thus leaving a balance of $51,000.
2. $25,000 from salary savings from the vacant Principal Planner position in BU 2702- Planning.
3. $76,085 in unanticipated revenue, which is the County's portion from the settlement of a Statewide lawsuit.
4. $53,945 in unanticipated revenue from Geothermal Royalty funds.
The attached resolution presents the necessary budget amendments to provide an additional $206,000 for the Code Enforcement positions.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
1. Adopt the attached "Resolution Amending Resolution No. 2014-112 Establishing Position Allocations For Fiscal Year 2014-2015, Budget Unit No. 2602, Building And Safety" to remove the limited term designation from the Code Enforcement Program Supervisor and Code Enforcement Officer positions.
2. Adopt the attached "Resolution Amending Resolution No. 2014-111 to Amend the Adopted Budget for FY 2014-15 by Adjusting Revenues and Appropriations in Certain Budget Units to Appropriate Additional Money for the Code Enforcement Program."
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
Richard Coel, Community Development Director
DATE: March 24, 2015
SUBJECT: Consideration of Resolution to Amend Position Allocation for BU 2602 for the Code Enforcement Program and Consideration of Resolution to Amend the FY 2014/15 Adopted Budget to Appropriate Additional Money for Code Enforcement Positions
EXECUTIVE SUMMARY:
As discussed during the Code Enforcement Update to your Board on March 17th, the Code Enforcement program needs to be a long-term commitment given the excessive need for code enforcement throughout the County. The limited term funding, which is currently for about 3.5 years, is making it difficult to fill these positions and even when filled, will make retention of employees difficult. Despite a five-week advertisement, no qualified applications were received for the Code Enforcement Program Supervisor and the position remains vacant. While this position would likely be a good career opportunity for some existing County employees who qualify, they would not be willing to leave a permanent position they may now hold for a temporary one. Also, staff is concerned that we will not be able to retain employees in these positions if they remain limited term, since the employees would be inclined to continuously look for permanent positions elsewhere. Given the amount of department training that goes into new employees, even experienced ones, this would not be a sound investment and could result in unexpected delays to the Program when staff quits to take a more secure job.
Staff is aware of, and understands your Board's concerns with the past performance of the Code Enforcement Division. However, most of those deficiencies were a result of an archaic nuisance abatement ordinance that had been written in 1965 and contained too many unnecessary steps. Those deficiencies where corrected through your Board's approval of an overhauled Nuisance Abatement Ordinance that is much more streamlined. You have seen the results of this ordinance over the past 2 years, despite the Community Development Department not having the dedicated code enforcement positions needed to properly implement the program. We have accomplished this primarily on the backs of the Chief Building Official, one of the Building Inspectors, and for the past 12 months a Community Development Technician. Code enforcement is not the primary job of the Building Official or the Building Inspectors, all of whom remain busy with their official job capacities.
The Community Development Director has demonstrated an ability to make sound hiring decisions over the past eight years, and bring recommendations for revisions to ordinances to your attention for consideration when doing so will improve the Department's efficiency or somehow enhance economic development opportunities. He will continue to provide regular Code Enforcement Program updates to your Board, and performance measures will be set for Program staff once a Supervisor is hired. The Director is also concerned that without dedicated Program staff, the ability to maintain momentum and minimize mistakes will remain impaired.
The attached resolution has been prepared by the Human Resources Department to allow for the currently vacant Code Enforcement Program Supervisor position and the Code Enforcement Officer position to be modified as permanent positions.
Funding Sources
Pursuant to comments by individual members of the Board from last week's discussion, staff has been trying to find money to fund the Code Enforcement Program Supervisor and Code Enforcement Officer positions for at least five years. This would require an additional $206,000 to the money already committed to these positions. After reviewing several accounts for potential savings and unanticipated revenues, staff has identified one-time sources for this additional money as described below:
1. $51,000 of unanticipated revenue from BU 2602- Building and Safety. As stated in the March 17 presentation, the Community Development Department has been generating revenues directly as a result of the Chief Building Official's code enforcement efforts. So far this fiscal year, about $71,000 of unanticipated revenue has been collected from fines and permit fees. About $20,000 of this money was appropriated in the Mid-Year Budget Amendment in February, thus leaving a balance of $51,000.
2. $25,000 from salary savings from the vacant Principal Planner position in BU 2702- Planning.
3. $76,085 in unanticipated revenue, which is the County's portion from the settlement of a Statewide lawsuit.
4. $53,945 in unanticipated revenue from Geothermal Royalty funds.
The attached resolution presents the necessary budget amendments to provide an additional $206,000 for the Code Enforcement positions.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
1. Adopt the attached "Resolution Amending Resolution No. 2014-112 Establishing Position Allocations For Fiscal Year 2014-2015, Budget Unit No. 2602, Building And Safety" to remove the limited term designation from the Code Enforcement Program Supervisor and Code Enforcement Officer positions.
2. Adopt the attached "Resolution Amending Resolution No. 2014-111 to Amend the Adopted Budget for FY 2014-15 by Adjusting Revenues and Appropriations in Certain Budget Units to Appropriate Additional Money for the Code Enforcement Program."
Supervisor Comstock offered Resolution No. 2015-43 and it was passed by roll call vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
Supervisor Comstock offered Resolution No. 2015-44 and it was passed by roll call vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrignton
Clerk’s notes: Community Development Director Richard Coel presented the item to the Board.
Chair Farrington asked if anyone from the public wished to speak on this item and the following people spoke: Joan Moss and John Stoddard. No one else present wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry and C. Shaver; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA