Board Of Supervisors — Tuesday, March 17, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Amendment Number Two to the Memoranda of Understanding with Lake County Employee’s Association for the Calendar Period July 1, 2014, through December 31, 2016.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As you may recall on February 17, 2015, your Board approved Memoranda of Understanding with the Lake County Employee's Association (LCEA) for Units 3, 4, and 5 for the calendar period from July 1, 2014, to December 31, 2016. Since the approval of the MOU's, staff discovered a typographical error pertaining to "Unused Sick Leave" and also the need to add clarifying language regarding "Personal Leave" allocation for less than full time employees.
Presented for approval by your Board is the Second Amendment to the MOU's to include clarification for Units 4 and 5 for "Unused Sick Leave" and add language for Units 3, 4 and 5 for the proportionate distribution of "Personal Leave" for less than full time employees. The amendment is necessary in order to correct language to Article IV (C) (5), CASH IN LIEU, and add the provision for part-time employees to Article IV (E) (3), PERSONAL LEAVE IN LIEU OF COLA. The specific changes resulting in the amendment to the current MOU's are listed below:
1. Article IV (C) (5), CASH IN LIEU
Employees who have accrued more than five hundred (500) hours of unused sick leave may request and receive cash in lieu of sick leave hours which are in excess of five hundred hours. However, no such employee shall receive more than twenty (20) hours cash in lieu of sick leave hours in any one fiscal year.
2. Article IV (E) (3), ALLOCATION OF HOURS FOR PART-TIME EMPLOYEES
Part-time employees who are regularly assigned to work less than full-time shall receive a proportionate share of Personal Leave hours in the same proportion that their part-time allocated positions bear to a full-time allocated position.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board approve the proposed amendment and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Shanda Harry, Deputy County Counsel
Christopher Shaver, Deputy Administrative Officer
DATE: March 17, 2015
SUBJECT: Approve Amendment Number Two to the Memoranda of Understanding with Lake County Employee's Association for the Calendar Period July 1, 2014, through December 31, 2016
EXECUTIVE SUMMARY:
As you may recall on February 17, 2015, your Board approved Memoranda of Understanding with the Lake County Employee's Association (LCEA) for Units 3, 4, and 5 for the calendar period from July 1, 2014, to December 31, 2016. Since the approval of the MOU's, staff discovered a typographical error pertaining to "Unused Sick Leave" and also the need to add clarifying language regarding "Personal Leave" allocation for less than full time employees.
Presented for approval by your Board is the Second Amendment to the MOU's to include clarification for Units 4 and 5 for "Unused Sick Leave" and add language for Units 3, 4 and 5 for the proportionate distribution of "Personal Leave" for less than full time employees. The amendment is necessary in order to correct language to Article IV (C) (5), CASH IN LIEU, and add the provision for part-time employees to Article IV (E) (3), PERSONAL LEAVE IN LIEU OF COLA. The specific changes resulting in the amendment to the current MOU's are listed below:
1. Article IV (C) (5), CASH IN LIEU
Employees who have accrued more than five hundred (500) hours of unused sick leave may request and receive cash in lieu of sick leave hours which are in excess of five hundred hours. However, no such employee shall receive more than twenty (20) hours cash in lieu of sick leave hours in any one fiscal year.
2. Article IV (E) (3), ALLOCATION OF HOURS FOR PART-TIME EMPLOYEES
Part-time employees who are regularly assigned to work less than full-time shall receive a proportionate share of Personal Leave hours in the same proportion that their part-time allocated positions bear to a full-time allocated position.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board approve the proposed amendment and authorize the Chair to sign.
Attachments
7.2Approve Request for Extended Leave of Absence for District Attorney Investigator Yvonne McPherson, from December 22, 2014 to April 2, 2015.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Yvonne McPherson has requested a medical leave of absence that extends beyond Family Medical Leave, Department Head Approved Leave, and County Administrative Officer Approved Leave. The District Attorney's Office is requesting the Board approve additional leave for the period December 22, 2014 to April 1, 2015 as stated on the Leave of Absence Request Form provided to the Human Resources Department. Due to medical privacy, copies of the request form have not been distributed with this agenda item, and Human Resources has retained the original for signature pending your Board's decision.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Respectfully request that the Board approve the additional leave of absence for Yvonne McPherson and authorize the Board's Chair to sign the Leave of Absence request form.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: February 27, 2015
SUBJECT: Approve request for extended leave of absence for District Attorney Investigator Yvonne McPherson, from December 22, 2014 to April 2, 2015.
EXECUTIVE SUMMARY:
Yvonne McPherson has requested a medical leave of absence that extends beyond Family Medical Leave, Department Head Approved Leave, and County Administrative Officer Approved Leave. The District Attorney's Office is requesting the Board approve additional leave for the period December 22, 2014 to April 1, 2015 as stated on the Leave of Absence Request Form provided to the Human Resources Department. Due to medical privacy, copies of the request form have not been distributed with this agenda item, and Human Resources has retained the original for signature pending your Board's decision.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Respectfully request that the Board approve the additional leave of absence for Yvonne McPherson and authorize the Board's Chair to sign the Leave of Absence request form.
7.3Approve Indemnification Agreement between Regina Legoski and County of Lake, to allow emergency vehicles and certain members of the public to pass over a portion of her property known as Assessor's Parcel Nos. 03-047-05 and 03-047-07 due to an emergency situation caused by the flooding of Scotts Valley and Eickhoff Roads and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As per past winters, County of Lake has had to gain emergency access through Regina Legoski's property because of flooding on Scotts Valley and Eickhoff Roads.
With another winter upon us, it appears that in all likelihood Scotts Valley Road and Eickhoff Road will flood once again requiring emergency vehicles and those trying to gain access to their homes in the area to pass over a portion of Regina Legoski's property due to said County roads being impassable.
Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: February 19, 2015
SUBJECT: Approval of an Indemnification Agreement between Regina Legoski and the County of Lake and Authorize the Chair to Sign.
EXECUTIVE SUMMARY:
As per past winters, County of Lake has had to gain emergency access through Regina Legoski's property because of flooding on Scotts Valley and Eickhoff Roads.
With another winter upon us, it appears that in all likelihood Scotts Valley Road and Eickhoff Road will flood once again requiring emergency vehicles and those trying to gain access to their homes in the area to pass over a portion of Regina Legoski's property due to said County roads being impassable.
Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
7.4Approve Receipt of Donation of Quilt Trail Block to Lake County Library and Participation of County Library in the Lake County Quilt Trail
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Friends of the Lake County Library and the Friends of Middletown Library both are interested in donating a Quilt Square Block to the Lakeport Branch and the Middletown Library respectively so that the Lake County Library can join the Lake County Quilt Trail (http://www.lakecountyquilttrail.com/). The individual value of each donation does not exceed $500.
Since both involve modification to our facilities, Buildings and Grounds has been made aware of the intent of the library to attach the Quilt Trail Block to both the Lakeport Branch and the Middletown Library and Senior Center and have given their consent.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The Fiscal Impact of receiving and installing the donation and joining the Lake County Quilt Trail is minimal.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Receipt of Donation of Quilt Trail Block to Lake County Library and Participation of County Library in the Lake County Quilt Trail
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: February 21, 2015
SUBJECT: Approve Receipt of Donation of Quilt Trail Block to Lake County Library and Participation of County Library in the Lake County Quilt Trail
EXECUTIVE SUMMARY: The Friends of the Lake County Library and the Friends of Middletown Library both are interested in donating a Quilt Square Block to the Lakeport Branch and the Middletown Library respectively so that the Lake County Library can join the Lake County Quilt Trail (http://www.lakecountyquilttrail.com/). The individual value of each donation does not exceed $500.
Since both involve modification to our facilities, Buildings and Grounds has been made aware of the intent of the library to attach the Quilt Trail Block to both the Lakeport Branch and the Middletown Library and Senior Center and have given their consent.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The Fiscal Impact of receiving and installing the donation and joining the Lake County Quilt Trail is minimal.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Receipt of Donation of Quilt Trail Block to Lake County Library and Participation of County Library in the Lake County Quilt Trail
7.5Waive 900-hour limit for extra help Victim Advocate I Tatsuhiro Suzuki
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: We anticipated that one extra help employee will surpass their 900-hour limit by the end of the 2014-2015 fiscal year. Tatsuhiro Suzuki works in the Victim-Witness division of the Office of the District Attorney. He is certified as a Victim Advocate I and handles many of the domestic violence and sexual assault restraining orders. Mr. Suzuki is also in charge of processing the misdemeanor restitution cases when requested by a victim. He is expected to work approximately 1,259 hours during the fiscal year 2014-2015.
FISCAL IMPACT: __ None _ X __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There are sufficient funds in the budget to take care of this request.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: I ask that you favorably consider this request to waive the 900-hour extra help policy and allow an extension of extra help hours for this individual.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: February 24, 2015
SUBJECT: Waive 900-hour limit for extra help Victim Advocate I Tatsuhrio Suzuki
EXECUTIVE SUMMARY: We anticipated that one extra help employee will surpass their 900-hour limit by the end of the 2014-2015 fiscal year. Tatsuhiro Suzuki works in the Victim-Witness division of the Office of the District Attorney. He is certified as a Victim Advocate I and handles many of the domestic violence and sexual assault restraining orders. Mr. Suzuki is also in charge of processing the misdemeanor restitution cases when requested by a victim. He is expected to work approximately 1,259 hours during the fiscal year 2014-2015.
FISCAL IMPACT: __ None _ X __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There are sufficient funds in the budget to take care of this request.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: I ask that you favorably consider this request to waive the 900-hour extra help policy and allow an extension of extra help hours for this individual.
7.6Approve Out of State Travel Request For Deputy Special Districts Administrator Scott Harter to Attend Asset Management Conference in Salt Lake City, Utah from May 19-23, 2015.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sanitation District began to use the asset management software in April of 2011. Since then, there were several management and/or staff changes, and to keep the District's commitment to the project, the District believes it is important that training continue for new employees to have a better understanding of the software's capabilities and acquire a deeper knowledge in administering the software program. We hope to accomplish this by allowing Scott Harter, Deputy Administrator to attend the forthcoming user conference. Mr. Harter will be the lead staff person to oversee the continuing implementation of the asset management software. This conference includes 3 full days of training and workshops on administration, GIS migration, core configuration, and reporting functions of the software. We hope to grow this system to its entire potential, minimizing future sewer spills, emergency repairs and budgetary issues related to master planning and a responsive capital improvement program for the water and wastewater systems.
COST
Estimated travel costs are as follows:
5/19-23 Lodging 4 nights x $112.03 $448.10 (with tax)
Airfare 306.20 (with tax)
Parking 4 nights x $10.00 40.00
Dinner (per diem) 4 x $17.00 68.00
(Conference includes breakfast and lunch)
5/23 Breakfast & lunch (per diem) 17.00
TOTAL ESTIMATED COST $879.30
We are submitting this request well in advance to take advantage of potential lower airfare, which will likely increase from $306.00 to $912.00. Funding for this expense is in the FY 14/15 Administration budget 8695-29-50-Transportation & Travel with a current budget balance of $2,625.00.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $ $1,850.00
Amount Budgeted: $2,625.27
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors authorize out of state travel for Scott Harter to Salt Lake City, Utah for the week of May 19th - 23rd to attend the Cityworks User Conference.
Questions regarding this matter should be addressed to Scott Harter.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors,
FROM: Mark Delinger, Administrator
Scott Harter, Deputy Administrator
DATE: March 3, 2015
SUBJECT: Request for Out of State Travel
EXECUTIVE SUMMARY:
The Lake County Sanitation District began to use the asset management software in April of 2011. Since then, there were several management and/or staff changes, and to keep the District's commitment to the project, the District believes it is important that training continue for new employees to have a better understanding of the software's capabilities and acquire a deeper knowledge in administering the software program. We hope to accomplish this by allowing Scott Harter, Deputy Administrator to attend the forthcoming user conference. Mr. Harter will be the lead staff person to oversee the continuing implementation of the asset management software. This conference includes 3 full days of training and workshops on administration, GIS migration, core configuration, and reporting functions of the software. We hope to grow this system to its entire potential, minimizing future sewer spills, emergency repairs and budgetary issues related to master planning and a responsive capital improvement program for the water and wastewater systems.
COST
Estimated travel costs are as follows:
5/19-23 Lodging 4 nights x $112.03 $448.10 (with tax)
Airfare 306.20 (with tax)
Parking 4 nights x $10.00 40.00
Dinner (per diem) 4 x $17.00 68.00
(Conference includes breakfast and lunch)
5/23 Breakfast & lunch (per diem) 17.00
TOTAL ESTIMATED COST $879.30
We are submitting this request well in advance to take advantage of potential lower airfare, which will likely increase from $306.00 to $912.00. Funding for this expense is in the FY 14/15 Administration budget 8695-29-50-Transportation & Travel with a current budget balance of $2,625.00.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $ $1,850.00
Amount Budgeted: $2,625.27
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors authorize out of state travel for Scott Harter to Salt Lake City, Utah for the week of May 19th - 23rd to attend the Cityworks User Conference.
Questions regarding this matter should be addressed to Scott Harter.
7.7Adopt Resolution authorizing the Lake County Public Services Department to submit an application to California Department of Resources Recycling and Recovering (CALRECYCLE) for all available grants.
Report
passed on consent
Motion carried
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: A Resolution Authorizing an Application to the California Department of Resources Recycling and Recovery (CalRecycle), for a Local Government Tire Amnesty Grant (TA3) and all available CalRecycle grants for the next five years.
The attached Resolution authorizes the Public Services Department to submit a grant application that, if approved, will provide $40,000 to sponsor free drop-off for residents of up to 9 passenger tires at the County's two recycling centers. Additionally, the grant provides that under special circumstances, disposal waivers may be provided to local non-profit groups who collect illegally dumped tires in the water shed. The grant period is from July 2015 until June 30, 2017 or until all funds are expended. No matching funds are required for this grant. The Resolution also includes the opportunity for Public Services to apply for all grants available for the next five years through CalRecycle.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Public Services Department staff will request $40,000
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: To approve the Resolution authorizing Public Services to apply for a local Tire Amnesty Grant through CalRecycle as well as all other CalRecycle grants that are available to the County of Lake for a period of five years from signing.
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Caroline Chavez, Director
DATE: February 27, 2015
SUBJECT: Resolution authorizing Public Services to apply for TA3 (Tire Amnesty) and all CalRecycle grants for a period of five years.
EXECUTIVE SUMMARY: A Resolution Authorizing an Application to the California Department of Resources Recycling and Recovery (CalRecycle), for a Local Government Tire Amnesty Grant (TA3) and all available CalRecycle grants for the next five years.
The attached Resolution authorizes the Public Services Department to submit a grant application that, if approved, will provide $40,000 to sponsor free drop-off for residents of up to 9 passenger tires at the County's two recycling centers. Additionally, the grant provides that under special circumstances, disposal waivers may be provided to local non-profit groups who collect illegally dumped tires in the water shed. The grant period is from July 2015 until June 30, 2017 or until all funds are expended. No matching funds are required for this grant. The Resolution also includes the opportunity for Public Services to apply for all grants available for the next five years through CalRecycle.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Public Services Department staff will request $40,000
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: To approve the Resolution authorizing Public Services to apply for a local Tire Amnesty Grant through CalRecycle as well as all other CalRecycle grants that are available to the County of Lake for a period of five years from signing.
7.8(Sitting as the Lake County Watershed Protection District) - Approve Purchase Agreement for Property located at 8190 & 7600 Reclamation Road, Upper Lake (APN's 004-014-17 & 004-021-29) for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and authorize the Chair to sign
Report
pulled on consent
approved
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On March 23, 2004 the Lake County Watershed Protection District (District) entered into an agreement with the Department of Water Resources for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed. To date, twelve properties have been appraised and purchased
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs. In October of 2012 the Board entered into an agreement with Paragon Partners LLC to provide acquisition and relocation services.
Paragon Partners LLC recently completed the appraisal process on several properties and presented offers to those property owners. Today's item presents accepted offers for the following properties:
APN 004-014-17, 8190 Reclamation Road, Upper Lake: The 9.4 acre property contains a storage building and is owned by Joe D. Santos and William Santos. The fair market value is $160,000 as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "A" is a vicinity map showing the location of the subject property.
APN 004-021-29, 7600 Reclamation Road, Upper Lake: The 3.0 acre property is vacant and is owned by Edward McCarthy. The fair market value is $75,000 as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "B" is a vicinity map showing the location of the subject property.
These acquisitions are necessary for the purpose of flood control protection as provided in the State of California Water Code Section 79037, Division 26, Chapter 5, Article 2.5.
It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chair to sign the real property purchase contracts along with instructions to the Clerk to certify the grant deed for recordation. The grant deed will be recorded by a Title guarantee company upon the Board's acceptance.
To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished for each individual Board member.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chair to sign the real property purchase contracts along with instructions to the Clerk to certify the grant deed for recordation. The grant deed will be recorded by a Title guarantee company upon the Board's acceptance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: March 3, 2015
SUBJECT: Property Acquisition - Middle Creek Flood Damage Reduction and Ecosystem Restoration Project - Approval of Purchase Contracts
APN 004-014-17, 8190 Reclamation Road, Upper Lake and APN 004-021-29, 7600 Reclamation Road, Upper Lake
EXECUTIVE SUMMARY:
On March 23, 2004 the Lake County Watershed Protection District (District) entered into an agreement with the Department of Water Resources for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed. To date, twelve properties have been appraised and purchased
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs. In October of 2012 the Board entered into an agreement with Paragon Partners LLC to provide acquisition and relocation services.
Paragon Partners LLC recently completed the appraisal process on several properties and presented offers to those property owners. Today's item presents accepted offers for the following properties:
APN 004-014-17, 8190 Reclamation Road, Upper Lake: The 9.4 acre property contains a storage building and is owned by Joe D. Santos and William Santos. The fair market value is $160,000 as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "A" is a vicinity map showing the location of the subject property.
APN 004-021-29, 7600 Reclamation Road, Upper Lake: The 3.0 acre property is vacant and is owned by Edward McCarthy. The fair market value is $75,000 as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "B" is a vicinity map showing the location of the subject property.
These acquisitions are necessary for the purpose of flood control protection as provided in the State of California Water Code Section 79037, Division 26, Chapter 5, Article 2.5.
It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chair to sign the real property purchase contracts along with instructions to the Clerk to certify the grant deed for recordation. The grant deed will be recorded by a Title guarantee company upon the Board's acceptance.
To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished for each individual Board member.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chair to sign the real property purchase contracts along with instructions to the Clerk to certify the grant deed for recordation. The grant deed will be recorded by a Title guarantee company upon the Board's acceptance.
On motion of Supervisor Smith, and by vote of the Board, approved the purchase agreement for property located at 8190 & 7600 Reclamation Road, Upper Lake (APN's 004-014-17 & 004-021-29) for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: This item was pulled at the request of Supervisor Smith, who spoke on this item.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
7.9Approve Request to Approve Purchase of Network Equipment Through CMAS Contract 3-09-70-0163AE and Authorize Director to Sign Purchase Order and Related Documents
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Each year our department purchases a technical support service for our existing equipment to ensure that any problems can be addressed in a timely and economical manner. This technical support service is akin to health insurance for our network equipment. Once the equipment surpasses its service life cycle, it can no longer be covered by this service.
We have a number of network switches that need to be replaced as they can no longer be covered under the service mentioned. We are recommending your Board's approval to use California Multiple Awards Schedules (CMAS) Contract 3-09-70-0163A to purchase this equipment. The State of California has already completed the vetting process therefore there would be no benefit for the County of Lake to issue a Request for Proposal for this purchase.
The total amount for this purchase is $66,774.32
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost: $66,774.32
Amount Budgeted: $71,500.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Waive the Competitive Process by approving the use of CMAS Contract 3-09-70-0163A for the purchase of network equipment from Nexus, in the amount of $66,774.32, and authorize the Social Services Director to sign the purchase order, and all related documents for said purchase.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CAROL J. HUCHINGSON, SOCIAL SERVICES DIRECTOR
DATE: MARCH 3, 2015
SUBJECT: REQUEST TO APPROVE PURCHASE OF NETWORK EQUIPMENT
THROUGH CMAS CONTRACT 3-09-70-0163AE AND AUTHORIZE
DIRECTOR TO SIGN PURCHASE ORDER AND RELATED DOCUMENTS
EXECUTIVE SUMMARY:
Each year our department purchases a technical support service for our existing equipment to ensure that any problems can be addressed in a timely and economical manner. This technical support service is akin to health insurance for our network equipment. Once the equipment surpasses its service life cycle, it can no longer be covered by this service.
We have a number of network switches that need to be replaced as they can no longer be covered under the service mentioned. We are recommending your Board's approval to use California Multiple Awards Schedules (CMAS) Contract 3-09-70-0163A to purchase this equipment. The State of California has already completed the vetting process therefore there would be no benefit for the County of Lake to issue a Request for Proposal for this purchase.
The total amount for this purchase is $66,774.32
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost: $66,774.32
Amount Budgeted: $71,500.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Waive the Competitive Process by approving the use of CMAS Contract 3-09-70-0163A for the purchase of network equipment from Nexus, in the amount of $66,774.32, and authorize the Social Services Director to sign the purchase order, and all related documents for said purchase.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.10Adopt Resolution Amending Resolution No. 96-14 Establishing a Petty Cash Fund and Adding a Petty Cash Fund for the Social Services Director.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Since 1996, my department has operated with petty cash funds, in the amount of $200.00 for our Main Office in Lower Lake and $300.00 for Child Welfare Services in Lakeport.
We now have need to add a petty cash fund, in the amount of $200.00 for our Adult Services Office in Lower Lake. This fund will be used to provide needed goods and services for recipients of Adult Protective Services Emergency Response, and to make change for the IHSS Public Authority where provider Livescan payments are received.
The Auditor supports this request.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Amending Resolution No. 96-14 Establishing a Petty Cash Fund and Adding a Petty Cash Fund for the Social Services Director.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Todd Metcalf, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CAROL J. HUCHINGSON, SOCIAL SERVICES DIRECTOR
DATE: MARCH 3, 2015
SUBJECT: RESOLUTION AMENDING RESOLUTION 96-14 ESTABLISHING A PETTY
CASH FUND AND ADDING A PETTY CASH FUND FOR THE SOCIAL
SERVICES DIRECTOR
EXECUTIVE SUMMARY:
Since 1996, my department has operated with petty cash funds, in the amount of $200.00 for our Main Office in Lower Lake and $300.00 for Child Welfare Services in Lakeport.
We now have need to add a petty cash fund, in the amount of $200.00 for our Adult Services Office in Lower Lake. This fund will be used to provide needed goods and services for recipients of Adult Protective Services Emergency Response, and to make change for the IHSS Public Authority where provider Livescan payments are received.
The Auditor supports this request.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Amending Resolution No. 96-14 Establishing a Petty Cash Fund and Adding a Petty Cash Fund for the Social Services Director.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Todd Metcalf, Program Manager
7.11Adopt Resolution Authorizing Grant Project - Lake County Comprehensive Coordinated Community Response Team Project.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Office of Violence Against Women (OVW) under the U.S. Department of Justice released a solicitation for "Grants to Encourage Arrest Policies and Enforcement of Protection Orders" for the period October 1, 2015 to September 30, 2018. The maximum award for this cost-reimbursement grant is $450,000 for the three-year period. There is no matching requirement for this grant, however there is a special condition of the grant that the State of California does not currently comply with, and 5% of the award will be withheld.
For many years, the Office of the Lake County District Attorney (LCDA) was awarded this federal grant and used the funds to support the vertical prosecution of domestic violence and sexual assault cases as well as aid our grant's community partners who provide victim services. Due to reduced funding and the increased competitiveness of the grant, LCDA was not awarded this grant for the 2014-17 grant period.
LCDA's Project, if awarded, will use the funds to fulfill a mission to strengthen enforcement of laws and prosecution of cases involving sexual assault, domestic violence, dating violence and stalking, plus enforcement of protection orders including those within tribal jurisdictions.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Being a cost-reimbursement grant, approved grant expenditures will be reimbursed by the Department of Justice on a quarterly basis.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The LCDA requests that the Board adopt the attached Resolution, authorizing the County Administrative Office to sign the Certification of Eligibility, Letter of Nonsupplanting, and Confidentiality Notice Form and allowing the LCDA to submit the grant application and, if awarded, authorizing the LCDA to accept the grant on behalf of the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: March 3, 2015
SUBJECT: Adopt Resolution Authorizing the Grant Project - Lake County Comprehensive Coordinated Community Response Team Project
EXECUTIVE SUMMARY:
The Office of Violence Against Women (OVW) under the U.S. Department of Justice released a solicitation for "Grants to Encourage Arrest Policies and Enforcement of Protection Orders" for the period October 1, 2015 to September 30, 2018. The maximum award for this cost-reimbursement grant is $450,000 for the three-year period. There is no matching requirement for this grant, however there is a special condition of the grant that the State of California does not currently comply with, and 5% of the award will be withheld.
For many years, the Office of the Lake County District Attorney (LCDA) was awarded this federal grant and used the funds to support the vertical prosecution of domestic violence and sexual assault cases as well as aid our grant's community partners who provide victim services. Due to reduced funding and the increased competitiveness of the grant, LCDA was not awarded this grant for the 2014-17 grant period.
LCDA's Project, if awarded, will use the funds to fulfill a mission to strengthen enforcement of laws and prosecution of cases involving sexual assault, domestic violence, dating violence and stalking, plus enforcement of protection orders including those within tribal jurisdictions.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Being a cost-reimbursement grant, approved grant expenditures will be reimbursed by the Department of Justice on a quarterly basis.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The LCDA requests that the Board adopt the attached Resolution, authorizing the County Administrative Office to sign the Certification of Eligibility, Letter of Nonsupplanting, and Confidentiality Notice Form and allowing the LCDA to submit the grant application and, if awarded, authorizing the LCDA to accept the grant on behalf of the County.
7.12Approval of Permit for Reach Air to conduct Aeronautical Activities at Lampson Airport for FY 2014 - 2015 and Authorize Chair to Sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Reach Air, a fixed base operator at Lampson Airport. The required insurance certificate and $500 annual permit fee for fiscal year 2014/2015 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon,. Public Works Director
DATE: March 4, 2015
SUBJECT: Approval of Permit for Reach Air to conduct Aeronautical Activities at Lampson Airport for FY 2014 - 2015 and Authorize Chair to Sign
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Reach Air, a fixed base operator at Lampson Airport. The required insurance certificate and $500 annual permit fee for fiscal year 2014/2015 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
7.13Approval of Permit for Jones Aviation to conduct Aeronautical Activities at Lampson Airport for FY 2014 - 2015 and Authorize Chair to Sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jones Aviation, a fixed base operator at Lampson Airport. The required insurance certificate and $500 annual permit fee for fiscal year 2014/2015 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 4, 2015
SUBJECT: Approval of Permit for Jones Aviation to conduct Aeronautical Activities at Lampson Airport for FY 2014 - 2015 and Authorize Chair to Sign
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jones Aviation, a fixed base operator at Lampson Airport. The required insurance certificate and $500 annual permit fee for fiscal year 2014/2015 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
7.14Approve Lease Addendum to Existing Lease Agreement Between the County of Lake and Schall Investments, L.P., for Office Space in Lakeport
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
In February 2014, your Board approved a new 5 year term for the space we have leased since 2008 at 805 South Main Street in Lakeport. At that time, our Area Agency on Aging (AAA) Program was located at this space. However, since then, we co-located AAA with our Adult Services division in Lower Lake and we are reconfiguring the space at 805 South Main Street to suit our Adoptions unit, part of our Child Welfare Services (CWS) Branch and co-located at 926 S. Forbes in Lakeport.
Adoptions is required to have a separate waiting area and confidential meeting space to serve adoptive families. Our CWS office cannot meet these requirements. The space at 805 South Main can be configured to meet the needs of Adoptions, providing a small amount of additional space can be secured. At present, 350 square feet of additional space is available for lease at 805 South Main, at a rate per square foot ($1.38) equal to the existing rate in the five year lease approved in February 2014.
Fortunately, the two offices are located within convenient walking distance enabling easy oversight by a common Program Manager.
The County Administrative Officer has advised that this Lease Addendum does not require review or consideration of the County Space Committee.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: + $5,900.00 per year
Amount Budgeted: Will make budget transfer as necessary
Additional Requested: 0
Annual Cost (if planned for future years): + $5,900.00 per year
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Lease Addendum authorizing the Chair to sign.
Thank you for your consideration.
CC: Kathy Maes, Deputy SS Director
Jennifer Fitts, Deputy SS Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: March 4, 2015
SUBJECT: Lease Addendum to Existing Lease Agreement Between the County
of Lake and Schall Investments, L.P., for Office Space in Lakeport
EXECUTIVE SUMMARY:
In February 2014, your Board approved a new 5 year term for the space we have leased since 2008 at 805 South Main Street in Lakeport. At that time, our Area Agency on Aging (AAA) Program was located at this space. However, since then, we co-located AAA with our Adult Services division in Lower Lake and we are reconfiguring the space at 805 South Main Street to suit our Adoptions unit, part of our Child Welfare Services (CWS) Branch and co-located at 926 S. Forbes in Lakeport.
Adoptions is required to have a separate waiting area and confidential meeting space to serve adoptive families. Our CWS office cannot meet these requirements. The space at 805 South Main can be configured to meet the needs of Adoptions, providing a small amount of additional space can be secured. At present, 350 square feet of additional space is available for lease at 805 South Main, at a rate per square foot ($1.38) equal to the existing rate in the five year lease approved in February 2014.
Fortunately, the two offices are located within convenient walking distance enabling easy oversight by a common Program Manager.
The County Administrative Officer has advised that this Lease Addendum does not require review or consideration of the County Space Committee.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: + $5,900.00 per year
Amount Budgeted: Will make budget transfer as necessary
Additional Requested: 0
Annual Cost (if planned for future years): + $5,900.00 per year
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Lease Addendum authorizing the Chair to sign.
Thank you for your consideration.
CC: Kathy Maes, Deputy SS Director
Jennifer Fitts, Deputy SS Director
Edgar Perez, Program Manager
7.15Approve Lake County Indian Gaming Local Community Benefit Committee's Conflict of Interest Code.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The above referenced Conflict of Interest Code was approved at a meeting of the Lake County Indian Gaming Local Community Benefit Committee meeting and is being presented to your Board for approval.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Lake County Indian Gaming Local Community Benefit Committee's Conflict of Interest Code.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Alicia Flores, Asst. Clerk of the Board
DATE: November 19, 2014
SUBJECT: Approval of Conflict of Interest Code for Lake County Indian Gaming Local Community Benefit Committee.
EXECUTIVE SUMMARY:
The above referenced Conflict of Interest Code was approved at a meeting of the Lake County Indian Gaming Local Community Benefit Committee meeting and is being presented to your Board for approval.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Lake County Indian Gaming Local Community Benefit Committee's Conflict of Interest Code.
7.16Adopt Proclamation Designating the week of March 15 - 21, 2015 as National Surveyors' Week in Lake County, CA.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Professional Land Surveyors follow in the footsteps of some of the most prominent individuals in American history. Presidents Washington, Jefferson, and Lincoln all began their careers as land surveyors, which is why surveyors of today claim Mt. Rushmore as a monument to "three surveyors and another guy." Modern day surveyors are integral to the planning, development and construction of the nation's infrastructure and private development.
This event also recognizes professionals currently engaged in the field, as well as retired surveyors of which a considerable number reside in Lake County.
Please adopt and authorize the Chair to sign the attached Proclamation
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Please adopt and authorize the Chair to sign the attached Proclamation
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 3, 2015
SUBJECT: Proclamation Designating the Week of March 15 - 21 as National Surveyors' Week in Lake County
EXECUTIVE SUMMARY:
Professional Land Surveyors follow in the footsteps of some of the most prominent individuals in American history. Presidents Washington, Jefferson, and Lincoln all began their careers as land surveyors, which is why surveyors of today claim Mt. Rushmore as a monument to "three surveyors and another guy." Modern day surveyors are integral to the planning, development and construction of the nation's infrastructure and private development.
This event also recognizes professionals currently engaged in the field, as well as retired surveyors of which a considerable number reside in Lake County.
Please adopt and authorize the Chair to sign the attached Proclamation
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Please adopt and authorize the Chair to sign the attached Proclamation
7.17Adopt Proclamation Designating the month of March 2015 as Social Workers Appreciation Month in Lake County, CA.
Proclamation
passed on consent
7.18Approve Minutes of the Board of Supervisors meeting held March 3, 2015.
Minutes
passed on consent
approved
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.18, with the exception of item 7.8. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Public Input: Larry Anderson, Voris Brumfield, and Todd Falconer.
8.29:10 A.M. - Presentation of (a) Proclamation Designating the week of March 15-21, 2015 as National Surveyors' Week in Lake County, CA; and (b) Proclamation Designating the month of March 2015 as Social Services Appreciation Month in Lake County, CA.
Proclamation
Clerk’s notes: a) Supervisor Comstock read the proclamation into the record and presented it to Gordon Haggit, who spoke. There were many surveyors present from various corporations.
b) Supervisor Steele read the proclamation into the record and presented it to Carol Huchingson, who spoke. There were several Social Workers present.
8.39:15 A.M. - PUBLIC HEARING - Consideration of proposed Paper Subdivision Management Plan
Public Hearing
approved
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
SUMMARY
The Paper Subdivision Lot Management Plan has been developed to identify options for addressing the more than 10,000 unbuildable paper lots in the County. At the November 18, 2014 meeting, the Board directed staff to investigate options for revenue to support parcel acquisition, as well as a pilot project to address the erosion activity on these parcels, carrying nutrients into Clear Lake. A request to County Counsel staff was given to review the plan and make recommendations as to form. Final recommendations were received at the February 24th Board of Supervisors meeting, which have been integrated into the plan. Staff is pleased to present the proposed Paper Subdivision Management Plan for public hearing and consideration by this Board.
DISCUSSION
The term, "Paper Subdivision" refers to approximately 10,000 parcels created in the early 20th century. Standards for subdivision maps and subsequent development were nearly non-existent when these subdivisions were recorded. Modern building and fire codes, adopted to ensure safe and functional residential developments, along with sewer and water standards have made these lots prohibitive to develop.
The Paper Subdivision Management Plan is the result of the collaborative effort of County staff, volunteers, public input and Board direction. It has been designed as a framework to guide, but not limit, processes to acquire undevelopable parcels, with the intent of mitigating the conditions harming our environment, promoting and preserving public open space and the return of some parcels to the open market once development becomes feasible.
The California Environmental Quality Act Guidelines Section 15308, Class 8, exempts actions taken by regulatory agencies to assure the maintenance, restoration, enhancement, or protection of the environment. This project qualifies for a categorical exemption from CEQA.
Staff again wishes to thank Chuck Lamb and Holly Harris for their dedicated assistance during the development of this plan. Their combined expertise and analytical skills have been invaluable.
..Recommended Action
RECOMMENDATION
Staff recommends that the Board of Supervisors take the following actions:
A. Find that this project is categorically exempt from CEQA as a Class 8 exemption.
B. Adopt the Paper Subdivision Management Plan
C. Direct staff to develop internal review procedures and move forward with the implementation of the Mountainview Pilot Project
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
Mireya Turner, Assistant Planner
SUBJECT: Consideration of Paper Subdivision Management Plan
DATE: March 10, 2015
ATTACHMENT: Proposed Paper Subdivision Management Plan
SUMMARY
The Paper Subdivision Lot Management Plan has been developed to identify options for addressing the more than 10,000 unbuildable paper lots in the County. At the November 18, 2014 meeting, the Board directed staff to investigate options for revenue to support parcel acquisition, as well as a pilot project to address the erosion activity on these parcels, carrying nutrients into Clear Lake. A request to County Counsel staff was given to review the plan and make recommendations as to form. Final recommendations were received at the February 24th Board of Supervisors meeting, which have been integrated into the plan. Staff is pleased to present the proposed Paper Subdivision Management Plan for public hearing and consideration by this Board.
DISCUSSION
The term, "Paper Subdivision" refers to approximately 10,000 parcels created in the early 20th century. Standards for subdivision maps and subsequent development were nearly non-existent when these subdivisions were recorded. Modern building and fire codes, adopted to ensure safe and functional residential developments, along with sewer and water standards have made these lots prohibitive to develop.
The Paper Subdivision Management Plan is the result of the collaborative effort of County staff, volunteers, public input and Board direction. It has been designed as a framework to guide, but not limit, processes to acquire undevelopable parcels, with the intent of mitigating the conditions harming our environment, promoting and preserving public open space and the return of some parcels to the open market once development becomes feasible.
The California Environmental Quality Act Guidelines Section 15308, Class 8, exempts actions taken by regulatory agencies to assure the maintenance, restoration, enhancement, or protection of the environment. This project qualifies for a categorical exemption from CEQA.
Staff again wishes to thank Chuck Lamb and Holly Harris for their dedicated assistance during the development of this plan. Their combined expertise and analytical skills have been invaluable.
..Recommended Action
RECOMMENDATION
Staff recommends that the Board of Supervisors take the following actions:
A. Find that this project is categorically exempt from CEQA as a Class 8 exemption.
B. Adopt the Paper Subdivision Management Plan
C. Direct staff to develop internal review procedures and move forward with the implementation of the Mountainview Pilot Project
On motion of Supervisor Steele, and by vote of the Board, approved the Paper Subdivision Management Plan. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Community Development Director Richard Coel and Assistant Planner Mireya Turner presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
8.49:25 A.M. - Presentation of Employee Service Awards
Ceremonial Item
Clerk’s notes: The following employees received certificates for five years of service: Jim Comstock and Brian Martin.
The following employees received pen/pencil sets for ten years of service: Richard DiWald, Robyn Rosin, Morgan Hermann, Kristine Amante, Martina Bean, Edward Borg, Thomas Jordan, Chris White, Jessie Wiser, Tye Hockett, Celia Jimeneze, Priscilla McLean, Ralph Reynolds, Amy Stephenson, Saundra Arnold, Laurie Grogg, Kevin Thompson, Daniel Driver, Jill Wicks, Kricket Jensen, John Drewrey, Cathy Froio, Dennis Keithly, JoAnne George, Leila Haddad, Rachael Jorgenson, Betty McClure, Dorothy Ramoni, Yolanda Sanchez, Kristen Torres, Marcy Harrison, Charles Rice, and Nicole Gentry.
The following employees received engraved clocks for fifteen years of service: Jeff Smith, Lori Garzoli, Maria Guzman, Merilyn Mahnke, Susan Newton, Susan West, Catherine O'Connell, Alicia Ayala, Scott DeLeon, Arthur Grothe, George Hornung, Julie Pimentel, Jared Bussard, John Russel, Jennifer Irwin, Amy Patton, Donald McPherson, Scott Abbott, Marta Ford, Sheila Roseneau, Daniel Sleeth, Dana Smalley, Kenneth Andrews, Stacy Hill, James Stuckert, Ronald Elkins, Kricket Jensen, Sharon Anderson, Carlton Barker, Mary Davidson, Robert Garay, Tavi Granger, Jane Hixson, Reba McCauley, Anna Parrish, Patricia Powell, Linda Puertolas, Barbara Tracy, and Steven Chapin.
The following employees received Mt. Konocti keepsake boxes for twenty years of service: Deana Clausen, Amy Jensen, Maria Valadez, John Del Signore, Cindy Silva-Brackett, Kathy Lakatos, William Chapin, Rob Howe, Stephen Brooks, Lyle Thomas, and Reba McCauley.
The following employees received etched paperweights for twenty-five years of service: Robert Allen, Tammie Widener, John Flynn, Teresa Murray, Christopher Macedo, Kathy Harrison, and Barbara Ringen.
The following employees received spherical paperweights for thirty years of service: Lawrence Henry and Robert Saderlund.
8.59:45 A.M. - Consideration of A Resolution Approving an Application to the State of California, Department of Parks and Recreation, Off-Highway Vehicle Grant for the purpose of developing an OHV education program.
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
Konocti Regional Trails volunteers request that the Board of Supervisors approve the submission of a proposed OHV education, safety and promotion grant in the amount of $32,615 and a match of $22,800 from volunteer time, donations and County funds, to the California Off-Highway Motor Vehicle Recreation Division, Department of Parks and Recreation Grants and Cooperative Agreements Program.
The objective of this grant is to create official Lake County educational and promotional materials to encourage safe, responsible, and respectful OHV recreation that will guide local and visitor OHV users to legal recreation areas, and reduce the level of illegal and unauthorized OHV use in places such as the Putah Creek watershed, and the north shore ridgeline areas that result in severe erosion and associated sediment and nutrient loading into Clear Lake.
Proposed elements of the program include using peer group educators to advocate responsible, respectful and safe off-road recreation, a video with aerial footage to showcase the many miles of OHV-sanctioned recreation areas in Lake County, an official Lake County OHV map/brochure, an OHV informational kiosk, educational programs focused on school-aged children, OHV users and non-users, and a Website focused on OHV recreation. The program will reinforce responsible off-road riding, with emphasis on safety, environmental stewardship, and respect for private property.
This project could benefit all areas of the County especially along Clear Lake's north shore ridgeline area that for many years, has been considered for low-impact, non-motorized recreation. In addition, it can provide valuable information for other county and city departments such as law enforcement, other government agencies, community and neighborhood associations, as well as tourist and hospitality establishments that provide services to OHV recreationists.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached "Resolution Approving an Application to the State of California, Department of Parks and Recreation, for Off-Highway Vehicle Grant Funds for an Education, Safety and Promotion Program."
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: March 17, 2015
SUBJECT: Consideration of a Resolution Approving an Application to the State of California, Department of Parks and Recreation, for Off-Highway Vehicle Grant Funds for an Education, Safety and Promotion Program
EXECUTIVE SUMMARY:
Konocti Regional Trails volunteers request that the Board of Supervisors approve the submission of a proposed OHV education, safety and promotion grant in the amount of $32,615 and a match of $22,800 from volunteer time, donations and County funds, to the California Off-Highway Motor Vehicle Recreation Division, Department of Parks and Recreation Grants and Cooperative Agreements Program.
The objective of this grant is to create official Lake County educational and promotional materials to encourage safe, responsible, and respectful OHV recreation that will guide local and visitor OHV users to legal recreation areas, and reduce the level of illegal and unauthorized OHV use in places such as the Putah Creek watershed, and the north shore ridgeline areas that result in severe erosion and associated sediment and nutrient loading into Clear Lake.
Proposed elements of the program include using peer group educators to advocate responsible, respectful and safe off-road recreation, a video with aerial footage to showcase the many miles of OHV-sanctioned recreation areas in Lake County, an official Lake County OHV map/brochure, an OHV informational kiosk, educational programs focused on school-aged children, OHV users and non-users, and a Website focused on OHV recreation. The program will reinforce responsible off-road riding, with emphasis on safety, environmental stewardship, and respect for private property.
This project could benefit all areas of the County especially along Clear Lake's north shore ridgeline area that for many years, has been considered for low-impact, non-motorized recreation. In addition, it can provide valuable information for other county and city departments such as law enforcement, other government agencies, community and neighborhood associations, as well as tourist and hospitality establishments that provide services to OHV recreationists.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached "Resolution Approving an Application to the State of California, Department of Parks and Recreation, for Off-Highway Vehicle Grant Funds for an Education, Safety and Promotion Program."
Supervisor Comstock offered the Resolution and it was passed by role call vote (5 ayes).
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board and commended former Trails Coordinator Gigi Stahl for her work and her continued efforts as a volunteer. Ms. Stahl spoke on this item as well.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
8.69:50 A.M. - Consideration of Letter to Sherry Treppa, Chair of Habematolel Pomo of Upper Lake, expressing support for the Tribe's Fee-to-Trust Application to the United States Department of the Interior, Bureau of Indian Affairs, for the following property APN 003-062-01; APN 003-062-07; and APN 003-060-09.
Action Item
approved as amended
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Habematolel Pomo of Upper Lake ("Tribe") have recently re-acquired three parcels of the Tribe's ancestral lands and which were a part of the original Rancheria. The three parcels consist of the following:
1. A community gathering place of approximately 7.12 acres, located at 10555 Rancheria Road, Upper Lake.
2. A Tribal cemetery of approximately 1.55 acres, located at 10315 Dewell Road Extension, Upper Lake
3. A wellhead located on approximately 172 square feet at 10785 Rancheria Road, Upper Lake.
The Tribe intends to submit an application to the United States Department of Interior, Bureau of Indian Affairs to place these lands into trust. There are two methods to place lands in trust: discretionary and mandatory. Discretionary acquisition is typically more complex, involved, expensive, and time consuming than mandatory acquisition. Therefore, the Tribe is submitting an application for mandatory acquisition.
Sherry Treppa, Tribal Chairperson, has asked the Board to send a letter expressing support of the Tribe's application. A summary of the application is attached as well as maps of the three parcels.
In 2014, the total assessed value of the three parcels in question was $23,593. Therefore, the property taxes were $236.
I request the Board support this application and express its support in the attached letter for the following reasons:
1. Negligible effect on property tax revenue.
2. Having Tribal control over the communal gathering place, which is along the west fork of Middle Creek, will help discourage illegal dumping.
3. To continue to foster a mutually beneficial relationship between the County and the Tribe, which is evidenced by, among other things, their Memorandum of Understanding with the County by which the Tribe pays a property tax in lieu fee on the Running Creek Casino property and equipment.
4. In recognition that these parcels were part of the Tribe's ancestral lands and a part of the original Rancheria.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board approve the attached letter expressing support for the Tribe's application for mandatory fee- to-trust acquisition and authorize the Chair and myself to sign the letter.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: March 17, 2015
SUBJECT: Consideration of Letter to Sherry Treppa, Chair of Habematolel Pomo of Upper Lake, expressing support for the Tribe's Fee-to-Trust Application to the United States Department of the Interior, Bureau of Indian Affairs, for the following property APN 003-062-010-000; APN 003-062-070-000; and APN 03-060-090-000
EXECUTIVE SUMMARY:
The Habematolel Pomo of Upper Lake ("Tribe") have recently re-acquired three parcels of the Tribe's ancestral lands and which were a part of the original Rancheria. The three parcels consist of the following:
1. A community gathering place of approximately 7.12 acres, located at 10555 Rancheria Road, Upper Lake.
2. A Tribal cemetery of approximately 1.55 acres, located at 10315 Dewell Road Extension, Upper Lake
3. A wellhead located on approximately 172 square feet at 10785 Rancheria Road, Upper Lake.
The Tribe intends to submit an application to the United States Department of Interior, Bureau of Indian Affairs to place these lands into trust. There are two methods to place lands in trust: discretionary and mandatory. Discretionary acquisition is typically more complex, involved, expensive, and time consuming than mandatory acquisition. Therefore, the Tribe is submitting an application for mandatory acquisition.
Sherry Treppa, Tribal Chairperson, has asked the Board to send a letter expressing support of the Tribe's application. A summary of the application is attached as well as maps of the three parcels.
In 2014, the total assessed value of the three parcels in question was $23,593. Therefore, the property taxes were $236.
I request the Board support this application and express its support in the attached letter for the following reasons:
1. Negligible effect on property tax revenue.
2. Having Tribal control over the communal gathering place, which is along the west fork of Middle Creek, will help discourage illegal dumping.
3. To continue to foster a mutually beneficial relationship between the County and the Tribe, which is evidenced by, among other things, their Memorandum of Understanding with the County by which the Tribe pays a property tax in lieu fee on the Running Creek Casino property and equipment.
4. In recognition that these parcels were part of the Tribe's ancestral lands and a part of the original Rancheria.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board approve the attached letter expressing support for the Tribe's application for mandatory fee- to-trust acquisition and authorize the Chair and myself to sign the letter.
On motion of Supervisor Steele, and by vote of the Board, approved as amended the letter to Sherry Treppa, Chair of Habematolel Pomo of Upper Lake, expressing support for the Tribe's Fee-to-Trust application to the United States Department of the Interior, Bureau of Indian Affairs, for the following property APN 003-062-01; APN 003-062-07; and APN 003-060-09. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Sherry Treppa, Chair of Habematolel Pomo Of Upper Lake, introduced the item to the Board. Sheriff Martin also spoke.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
The letter is to be amended to include a signature line for each Supervisor.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of letter of support for Assembly Bill 367 – Clear Lake (Dodd).
Action Item
approved as amended
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Assemblyman Dodd has introduced AB 367, appropriating monies from the Fish and Game Preservation fund to restore Clear Lake wetlands, maintain the water quality of Clear Lake, and prevent, control and eradicate invasive species in Clear Lake.
Funding adequate lake management has been difficult for the County in recent years due to declining tax revenues and increasing costs associated with implementation of new water quality standards.
The County has tried three times since 2012 to enact a half-cent sales tax dedicated to lake programs, but those measures all failed to meet the 2/3 super majority required to enact new, special purpose taxes.
Lake County and other Northern California counties would greatly benefit from elevated recognition and dedicated funding for Clear Lake at the State level.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve and have all Board members sign the letter supporting AB 367.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Sr. Administrative Analyst
DATE: March 17, 2015
SUBJECT: Support AB367 (Dodd) Clear Lake
EXECUTIVE SUMMARY:
Assemblyman Dodd has introduced AB 367, appropriating monies from the Fish and Game Preservation fund to restore Clear Lake wetlands, maintain the water quality of Clear Lake, and prevent, control and eradicate invasive species in Clear Lake.
Funding adequate lake management has been difficult for the County in recent years due to declining tax revenues and increasing costs associated with implementation of new water quality standards.
The County has tried three times since 2012 to enact a half-cent sales tax dedicated to lake programs, but those measures all failed to meet the 2/3 super majority required to enact new, special purpose taxes.
Lake County and other Northern California counties would greatly benefit from elevated recognition and dedicated funding for Clear Lake at the State level.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve and have all Board members sign the letter supporting AB 367.
On motion of Supervisor Steele, and by vote of the Board, approved as amended the letter of support for Assembly Bill 367 – Clear Lake (Dodd). The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Senior Administrative Analyst Jill Ruzicka presented the item to the Board. Water Resources Director Scott DeLeon spoke as well.
Chair Farrington asked if anyone present wished to speak and Joan Moss spoke. No one else present wished to speak and the public input portion of the item was closed.
The letter will be amended to specify that the use of monies noted within are just examples.
9.3Presentation of update of Code Enforcement Activities and Consideration of any potential Board direction to address staffing challenges.
Report
Staff memo
EXECUTIVE SUMMARY:
Community Development Department staff will be providing your Board with an update on the Code Enforcement Program activities for the time period between December 2014 and March 2015. Despite limited funding & staffing, the Department continues to make progress with the Program. Staff will provide a Power Point Presentation on March 17 that includes information on cases opened, voluntary compliance, and number of cases in various stages and so forth. We would also like to discuss some staffing challenges that have resulted, at least partly, from the limited term funding for the code enforcement positions and work with your Board and County Administration to seek solutions.
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
Michael Locket, Chief Building Official
Mike Penhall, Community Development Technician
DATE: March 17, 2015
SUBJECT: Code Enforcement Program Update and Discussion of Staffing Challenges
EXECUTIVE SUMMARY:
Community Development Department staff will be providing your Board with an update on the Code Enforcement Program activities for the time period between December 2014 and March 2015. Despite limited funding & staffing, the Department continues to make progress with the Program. Staff will provide a Power Point Presentation on March 17 that includes information on cases opened, voluntary compliance, and number of cases in various stages and so forth. We would also like to discuss some staffing challenges that have resulted, at least partly, from the limited term funding for the code enforcement positions and work with your Board and County Administration to seek solutions.
..Recommended Action
RECOMMENDED ACTION:
There was Board consensus for Community Development staff to work with Administrative Office staff to explore additional ways to bring revenue to the department and possibly bring this item back for discussion at a later date.
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No else present wished to speak and the public input portion of the item was closed.
9.4Discussion/Consideration of proposed revision of age limit of used modular and manufactured homes installed on private property.
Report
Motion carried
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The current County Zoning Ordinance Code allows installation of a used modular or manufactured homes on a permanent foundation on condition that it was manufactured after June 21, 1976, has a minimum roof pitch of 2:12, has wood siding, composition roof, and 1-foot overhangs.
Certain events in my district have prompted me to consider whether accepting housing units of such an age is in the best interests of the public. Manufactured homes that are 39 years old are often not in very good condition and so there is a risk that such units would negatively affect the property values of neighboring properties.
Community Development Director Rick Coel has advised me that units built in the last 15 years are built with materials that are consistent with site built residences and include wood siding and composition roof materials. Therefore, these units are in better condition than units construction prior to 2000. Community Development Director Rick Coel has prepared additional information for the Board's consideration (see attached).
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board direct staff to prepare an amendment to the Zoning Ordinance to increase the age limit for used manufactured and modular homes to no more than 15 years old. The Zoning Ordinance would specify the age of the unit rather than the year it was manufactured. Thus, the 15 year restriction would "roll" with each successive year. For example, a home installed in 2016 would have to be manufactured no earlier than 2001.
I further recommend that the Zoning Ordinance be amended to specify that this restriction applies to mobile, modular and manufactured homes.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Anthony Farrington, Chairman, Board of Supervisors
DATE: March 17, 2015
SUBJECT: Consideration of request to direct staff to prepare an amendment to the zoning ordinance to modify the age restriction regarding the installation of used modular and manufactured homes.
EXECUTIVE SUMMARY:
The current County Zoning Ordinance Code allows installation of a used modular or manufactured homes on a permanent foundation on condition that it was manufactured after June 21, 1976, has a minimum roof pitch of 2:12, has wood siding, composition roof, and 1-foot overhangs.
Certain events in my district have prompted me to consider whether accepting housing units of such an age is in the best interests of the public. Manufactured homes that are 39 years old are often not in very good condition and so there is a risk that such units would negatively affect the property values of neighboring properties.
Community Development Director Rick Coel has advised me that units built in the last 15 years are built with materials that are consistent with site built residences and include wood siding and composition roof materials. Therefore, these units are in better condition than units construction prior to 2000. Community Development Director Rick Coel has prepared additional information for the Board's consideration (see attached).
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board direct staff to prepare an amendment to the Zoning Ordinance to increase the age limit for used manufactured and modular homes to no more than 15 years old. The Zoning Ordinance would specify the age of the unit rather than the year it was manufactured. Thus, the 15 year restriction would "roll" with each successive year. For example, a home installed in 2016 would have to be manufactured no earlier than 2001.
I further recommend that the Zoning Ordinance be amended to specify that this restriction applies to mobile, modular and manufactured homes.
On motion of Supervisor Smith, and by vote of the Board, directed staff to prepare an amendment to the Zoning Ordinance that limits and restricts installation of modular and manufactured homes to those of no more than ten years old. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Chair Farrington presented the item to the Board. Community Development Director Richard Coel spoke on this item as well.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.5Discussion/Consideration of Reinstating Local Inspection and Enforcement Authority over Mobilehome and RV Parks.
Action Item
Staff memo
EXECUTIVE SUMMARY:
As the Board is aware, Lake County has a significant number of mobile homes. In fact, in 2010, 26.5% of the housing units were mobile homes compared to a state-wide average of 2%. Currently, the State has the responsibility to inspect mobile homes and enforce regulations in mobile home parks, recreational vehicle (RV) parks and campgrounds. I believe this arrangement has been detrimental to Lake County. In counties with relatively few mobile homes, it would not be financial feasible for that county to have the responsibility for mobile home inspection and enforcement and the State's performance would have very little effect on the overall county. However, in Lake County, the State has responsibility to inspect and enforce over 25% of our housing units and the program could likely be self-funded.
The current arrangement has resulted in some RV Parks being turned into year-around housing. Assuming this responsibility from the State is one way we can better control the condition and use of mobile homes. Furthermore, our County staff could provide more timely service to the public than one State inspector who covers several counties.
Community Development Director Rick Coel has prepared additional information for the Board's consideration (see attached).
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board direct staff to begin the process for the County to assume responsibility for mobile home inspection and enforcement in mobile home parks, RV parks and campgrounds from the State.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Anthony Farrington, Chairman, Board of Supervisors
DATE: March 17, 2015
SUBJECT: Consideration of request to direct staff to begin the process to transfer the responsibility for mobile home inspection and enforcement in mobile home parks, RV parks and campgrounds from the State of California to the County of Lake
EXECUTIVE SUMMARY:
As the Board is aware, Lake County has a significant number of mobile homes. In fact, in 2010, 26.5% of the housing units were mobile homes compared to a state-wide average of 2%. Currently, the State has the responsibility to inspect mobile homes and enforce regulations in mobile home parks, recreational vehicle (RV) parks and campgrounds. I believe this arrangement has been detrimental to Lake County. In counties with relatively few mobile homes, it would not be financial feasible for that county to have the responsibility for mobile home inspection and enforcement and the State's performance would have very little effect on the overall county. However, in Lake County, the State has responsibility to inspect and enforce over 25% of our housing units and the program could likely be self-funded.
The current arrangement has resulted in some RV Parks being turned into year-around housing. Assuming this responsibility from the State is one way we can better control the condition and use of mobile homes. Furthermore, our County staff could provide more timely service to the public than one State inspector who covers several counties.
Community Development Director Rick Coel has prepared additional information for the Board's consideration (see attached).
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board direct staff to begin the process for the County to assume responsibility for mobile home inspection and enforcement in mobile home parks, RV parks and campgrounds from the State.
There was Board consensus to direct the Community Development Department to explore the process of reinstating local control over permitting and enforcement within campgrounds, mobile home, and recreational vehicle parks, and return to the Board with a proposed ordinance at a future date.
Clerk’s notes: Chair Farrington presented the item to the Board. Community Development Director Richard Coel spoke on the item as well.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.6Discussion/Consideration of request to direct staff to begin enforcing the County Code regarding Resort Commercial Zoning district pertaining to occupancy limits.
Action Item
approved
Carried 4-0 — moved by Steele
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As the Board is aware, Lake County has a significant number of former resorts, RV parks, campgrounds and motels that have been turned into year around housing despite such use being in violation of the County's Zoning Ordinance. A few years ago, when the Community Development Director tried to enforce such regulations, the Board supported the appeals of the property owner. Given the conditions of the County and recent events in a Clearlake Oaks motel, I am hopeful the Board will re-consider its direction to staff regarding these situations.
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board signal support and direct staff to begin being more active in enforcing the occupancy time limits in properties located in Commercial Resort zoning districts.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Anthony Farrington, Chairman, Board of Supervisors
DATE: March 17, 2015
SUBJECT: Discussion/Consideration of request to direct staff to begin enforcing the County Code regarding Resort Commercial Zoning district pertaining to occupancy limits.
EXECUTIVE SUMMARY:
As the Board is aware, Lake County has a significant number of former resorts, RV parks, campgrounds and motels that have been turned into year around housing despite such use being in violation of the County's Zoning Ordinance. A few years ago, when the Community Development Director tried to enforce such regulations, the Board supported the appeals of the property owner. Given the conditions of the County and recent events in a Clearlake Oaks motel, I am hopeful the Board will re-consider its direction to staff regarding these situations.
..Recommended Action
RECOMMENDED ACTION:
I recommend that the Board signal support and direct staff to begin being more active in enforcing the occupancy time limits in properties located in Commercial Resort zoning districts.
On motion of Supervisor Steele, and by vote of the Board, directed staff to begin enforcing the County Code regarding Resort Commercial Zoning district pertaining to occupancy limits. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
Clerk’s notes: Chair Farrington presented the item to the Board. Community Development Director Richard Coel spoke as well.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.7(a) Consideration of Letter of Support for AB 514, Proposing to Increase Fines for Certain violations of Local Codes; and (b) Consideration of letter to State Assembly Member Bill Dodd to request he co-author AB 514
Action Item
approved
Carried 4-0 — moved by Comstock
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Comstock
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Staff is requesting your Board provide a letter of support to Assemblyman Williams Concerning his efforts on AB 514. The bill would allow Counties to increase fines for zoning and building code violations, which are "infractions." The current limits on the amount of fines for infractions are set by state law; ($100 for the first violation, $200 for the second, and $500 for the third or more violations within a single calendar year). This fine structure has proven to be ineffective in most circumstances because they are so low they do not function as a deterrent so most violators do not take the fines seriously. In addition, the current fine structure typically does not provide for reimbursement of the enforcement staff time involved to levy and collect the fines.
This bill, while still in its infancy, is intended to give Counties more authority to levy larger fines where necessary to gain compliance. Please refer to the attached News Release and the text of the bill for more details.
Staff also requests your Board consider asking for support of AB 514 from Assemblyman Dodd and urge him to co-sponsor the Bill.
..Recommended Action
RECOMMENDED ACTION:
Approve letter of support for AB 514 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
DATE: March 17, 2015
SUBJECT: Request for Board of Supervisors to provide a letter of support for AB 514 proposing to increase fines for certain violations of local codes
EXECUTIVE SUMMARY:
Staff is requesting your Board provide a letter of support to Assemblyman Williams Concerning his efforts on AB 514. The bill would allow Counties to increase fines for zoning and building code violations, which are "infractions." The current limits on the amount of fines for infractions are set by state law; ($100 for the first violation, $200 for the second, and $500 for the third or more violations within a single calendar year). This fine structure has proven to be ineffective in most circumstances because they are so low they do not function as a deterrent so most violators do not take the fines seriously. In addition, the current fine structure typically does not provide for reimbursement of the enforcement staff time involved to levy and collect the fines.
This bill, while still in its infancy, is intended to give Counties more authority to levy larger fines where necessary to gain compliance. Please refer to the attached News Release and the text of the bill for more details.
Staff also requests your Board consider asking for support of AB 514 from Assemblyman Dodd and urge him to co-sponsor the Bill.
..Recommended Action
RECOMMENDED ACTION:
Approve letter of support for AB 514 and authorize the Chair to sign.
(a) On motion of Supervisor Comstock, and by vote of the Board, approved the letter of support for AB 514. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
b) On motion of Supervisor Comstock, and by vote of the Board, approved the letter to State Assembly Member Bill Dodd to request he co-author AB 514. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
Clerk’s notes: a) Community Development Director Richard Coel presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
b) Community Development Director Richard Coel presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.8Consideration of the Following Appointments:
Child Care Planning and Development Council
Maternal, Child and Adolescent Health Advisory Board
Appointment
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Child Care Planning and Development Council - Ten (10) vacancies
Application Received: Katrina Hickey - new applicant
Maternal, Child and Adolescent Health Advisory Board - Seven (7) vacancies
Application Received: Kim Tangermann - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Assistant Clerk of the Board
DATE: March 6, 2015
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Child Care Planning and Development Council - Ten (10) vacancies
Application Received: Katrina Hickey - new applicant
Maternal, Child and Adolescent Health Advisory Board - Seven (7) vacancies
Application Received: Kim Tangermann - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Comstock, and by vote of the Board, approved the appointment of Katrina Hickey to the Child Care Planning Council and Kim Tangermann to the Maternal, Child, and Adolescent Health Advisory Board. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Chair Farrington presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.9Consideration of request for nepotism waiver for an extra help Marine Patrol Deputy Sheriff.
Report
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting a waiver of Personnel Rule 2203.1, in order to appoint an extra help Deputy Sheriff to an assignment in Marine Patrol. Brenndon Bosse is a retired Deputy Sheriff from Marin County and would like to work as an extra help employee for the Marine Patrol budget 2005. His wife, Jan Bosse, is a Secretary in the Sheriff/Coroner budget 2201. One of Jan's responsibilities is to maintain the department's background and personnel files. Since this may be considered a conflict of interest, Mr. Bosse's files would be maintained by Mrs. Bosse's supervisor.
As your Board is aware, it is difficult to find retired deputy sheriff's willing to work in this capacity; and with both pension reform and the Affordable Care Act requirements, the situation has become more difficult. This extra help is fully reimbursed by the Department of Boating and Waterways, and there is no cost to the County.
Your consideration of this request is greatly appreciated.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
No fiscal impact on the County general fund.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this action.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: February 25, 2015
SUBJECT: Request for Nepotism Waiver for an extra help Marine Patrol deputy
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting a waiver of Personnel Rule 2203.1, in order to appoint an extra help Deputy Sheriff to an assignment in Marine Patrol. Brenndon Bosse is a retired Deputy Sheriff from Marin County and would like to work as an extra help employee for the Marine Patrol budget 2005. His wife, Jan Bosse, is a Secretary in the Sheriff/Coroner budget 2201. One of Jan's responsibilities is to maintain the department's background and personnel files. Since this may be considered a conflict of interest, Mr. Bosse's files would be maintained by Mrs. Bosse's supervisor.
As your Board is aware, it is difficult to find retired deputy sheriff's willing to work in this capacity; and with both pension reform and the Affordable Care Act requirements, the situation has become more difficult. This extra help is fully reimbursed by the Department of Boating and Waterways, and there is no cost to the County.
Your consideration of this request is greatly appreciated.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
No fiscal impact on the County general fund.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of this action.
On motion of Supervisor Comstock, and by vote of the Board, approved nepotism waiver for an extra help Marine Patrol Deputy Sheriff. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Sheriff Martin presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.10Consideration of (a) Continuing the Proclamation of Emergency Declaration for Drought Conditions; (b) Continuing the Proclamation of Emergency Declaration for 2014 Statewide December Winter Storms; and (c) Adoption of Resolution Designating Applicant’s Agent For California Disaster Assistance Act Funding.
Proclamation
Motion carried · 2 motions
Staff memo
EXECUTIVE SUMMARY:
Drought Update
On March 4, 2014, your board proclaimed a state of local emergency due to ongoing drought conditions, and has extended the proclamation eleven times since. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days.
As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, and the County saw impacts to local agriculture. Though our current conditions have improved with recent rains, there is much work to be done to prepare for another drought year impacting Lake County.
The latest snowpack survey has revealed that the statewide average to-date is only 27% of normal levels, and despite winter rains (both the December Storm and the recent February Storm), Lake and water table levels have not yet reached pre-drought conditions.
Lake County has been included as one of 55 California counties to be declared a primary natural disaster area due to drought damages and losses by the U.S. Department of Agriculture ("USDA"). Such declaration makes all qualified farm operators eligible for low interest emergency loans from the USDA's Farm Service Agency.
Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District ("CSD") remains in place until the CSD can address its junior water rights. In addition, one additional local water district is still seeking grant funding to mitigate system issues related to the drought. Lake OES continues to work with local water districts, the State Water Resources Control Board, the State Department of Water Resources and the California Governor's Office of Emergency Services ("Cal OES") regarding potential funding and solutions.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required.
Winter Storm Update
Heavy rains that began the evening of December 10, 2014, and continued the following morning caused flooding and road closures throughout Lake County. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on December 11, 2014. December 16, 2014, your Board ratified the declaration by resolution 2014-143, confirming the existence of such emergency. The declaration of a local emergency has since been extended twice.
Damage assessments concluded Lake County suffered approximately $4 million in damages, including the cities of Clearlake and Lakeport. As a result of these assessments, the Disaster Council formally requested assistance from the State, including but not limited to any available funding.
On January 8, 2015, members of the Cal OES Recovery Branch visited Lake County to review damage assessments, which were then be used to make recommendations to the Cal OES Executive Office as well as the Governor in consideration of our request for funding and assistance.
As the County seeks funding and reimbursement of response and damage repair costs associated with the storm, it is imperative that we continue the declaration of an emergency to support the local recovery process.
Emergency Funding Update
On March 2, 2015, Governor Jerry Brown issued a Proclamation of a State of Emergency for Lake County including the authorization of immediate assistance through the Federal Highway Administration's ("FHWA") Emergency Relief Program as well as funding through the California Disaster Assistance Act ("CDAA") for the 2014 Statewide December Winter Storm. CDAA funding will provide public assistance in the form of reimbursement for a portion of eligible expenses related to debris removal, emergency response and protective measures, and permanent work for damages to roads and bridges, water control facilities, buildings and equipment, utilities and other eligible items. FHWA funding is a separate process for applicable roads through Caltrans which will be handled by the Lake County Public Works Department.
Eligible agencies (the City of Lakeport, the City of Clearlake, the County of Lake, special districts, school districts, community college districts, and certain private non-profit organizations) must apply to Cal OES for receipt of CDAA funds. An Applicant's Briefing will be held on Friday, March 20, 2015, at 1000, in the Board of Supervisors Chambers. Potentially eligible projects for the County include:
Lake County Special Districts (Water/Sewer)
SE Regional Wastewater
Spring Valley Water System
Kelseyville County Waterworks Dist #3
NW Regional Wastewater
County of Lake
Soda Bay Road
Hill Road
Bartlett Springs Road
Scotts Valley Road
Ogulin Canyon Road
Misc. Debris Cleanup
Emergency Response and Protective Measures
Staff Overtime
Equipment Costs
mc
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
CDAA funding reimburses up to 75% of costs related to approved, eligible projects, significantly reducing the County's financial burden for 2014 Statewide December Winter Storm.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; b) extend the Proclamation of a Declaration of a Local Emergency due to the winter storm; and, c) adopt the Designation of Applicant's Agent Resolution naming Staff as Authorized Agents to sign and submit the CDAA application to Cal OES by the April 20, 2015 deadline.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marisa Chilafoe, Emergency Services Manager
DATE: March 9, 2015
SUBJECT: a) Continuing the Proclamation of Emergency Declaration for Drought Conditions; b) Continuing the Proclamation of Emergency Declaration for 2014 Statewide December Winter Storms; and, c) Resolution Designating Applicant's Agent for California Disaster Assistance Act Funding
EXECUTIVE SUMMARY:
Drought Update
On March 4, 2014, your board proclaimed a state of local emergency due to ongoing drought conditions, and has extended the proclamation eleven times since. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days.
As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, and the County saw impacts to local agriculture. Though our current conditions have improved with recent rains, there is much work to be done to prepare for another drought year impacting Lake County.
The latest snowpack survey has revealed that the statewide average to-date is only 27% of normal levels, and despite winter rains (both the December Storm and the recent February Storm), Lake and water table levels have not yet reached pre-drought conditions.
Lake County has been included as one of 55 California counties to be declared a primary natural disaster area due to drought damages and losses by the U.S. Department of Agriculture ("USDA"). Such declaration makes all qualified farm operators eligible for low interest emergency loans from the USDA's Farm Service Agency.
Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District ("CSD") remains in place until the CSD can address its junior water rights. In addition, one additional local water district is still seeking grant funding to mitigate system issues related to the drought. Lake OES continues to work with local water districts, the State Water Resources Control Board, the State Department of Water Resources and the California Governor's Office of Emergency Services ("Cal OES") regarding potential funding and solutions.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required.
Winter Storm Update
Heavy rains that began the evening of December 10, 2014, and continued the following morning caused flooding and road closures throughout Lake County. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on December 11, 2014. December 16, 2014, your Board ratified the declaration by resolution 2014-143, confirming the existence of such emergency. The declaration of a local emergency has since been extended twice.
Damage assessments concluded Lake County suffered approximately $4 million in damages, including the cities of Clearlake and Lakeport. As a result of these assessments, the Disaster Council formally requested assistance from the State, including but not limited to any available funding.
On January 8, 2015, members of the Cal OES Recovery Branch visited Lake County to review damage assessments, which were then be used to make recommendations to the Cal OES Executive Office as well as the Governor in consideration of our request for funding and assistance.
As the County seeks funding and reimbursement of response and damage repair costs associated with the storm, it is imperative that we continue the declaration of an emergency to support the local recovery process.
Emergency Funding Update
On March 2, 2015, Governor Jerry Brown issued a Proclamation of a State of Emergency for Lake County including the authorization of immediate assistance through the Federal Highway Administration's ("FHWA") Emergency Relief Program as well as funding through the California Disaster Assistance Act ("CDAA") for the 2014 Statewide December Winter Storm. CDAA funding will provide public assistance in the form of reimbursement for a portion of eligible expenses related to debris removal, emergency response and protective measures, and permanent work for damages to roads and bridges, water control facilities, buildings and equipment, utilities and other eligible items. FHWA funding is a separate process for applicable roads through Caltrans which will be handled by the Lake County Public Works Department.
Eligible agencies (the City of Lakeport, the City of Clearlake, the County of Lake, special districts, school districts, community college districts, and certain private non-profit organizations) must apply to Cal OES for receipt of CDAA funds. An Applicant's Briefing will be held on Friday, March 20, 2015, at 1000, in the Board of Supervisors Chambers. Potentially eligible projects for the County include:
Lake County Special Districts (Water/Sewer)
SE Regional Wastewater
Spring Valley Water System
Kelseyville County Waterworks Dist #3
NW Regional Wastewater
County of Lake
Soda Bay Road
Hill Road
Bartlett Springs Road
Scotts Valley Road
Ogulin Canyon Road
Misc. Debris Cleanup
Emergency Response and Protective Measures
Staff Overtime
Equipment Costs
mc
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
CDAA funding reimburses up to 75% of costs related to approved, eligible projects, significantly reducing the County's financial burden for 2014 Statewide December Winter Storm.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; b) extend the Proclamation of a Declaration of a Local Emergency due to the winter storm; and, c) adopt the Designation of Applicant's Agent Resolution naming Staff as Authorized Agents to sign and submit the CDAA application to Cal OES by the April 20, 2015 deadline.
a) On motion of Supervisor Brown, and by vote of the Board, approved continuation of the Proclamation of Emergency Declaration for Drought Conditions. The motion carried by the following vote: Supervisors Comstock, Smith, Steele, Brown, and Farrington
b) On motion of Supervisor Comstock, and by vote of the Board, approved continuation of the Proclamation of Emergency Declaration for 2014 Statewide December Winter Storms. The motion carried by the following vote: Supervisors Comstock, Smith, Steele, Brown, and Farrington
c) Supervisor Comstock offered the Resolution and it was passed by role call vote (5 ayes).
Clerk’s notes: a) Emergency Services Manager Marisa Chilafoe presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and Joan Moss spoke. No one else present wished to speak and the public input portion of this item was closed.
b) Emergency Services Manager Marisa Chilafoe presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
c) Emergency Services Manager Marisa Chilafoe presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.11Consideration of a Resolution delegating the County Public Works Director authority to Initiate negotiations for the purchase of a portion of certain parcels (APN 008-020-05, 23, 25, & 50) as part of the Bridge Replacement Project on Ackley Road.
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to commence negotiations and set just compensation for the required property acquisitions and temporary construction easements, authorization must be provided to the County's Right of Way consultants, Bender Rosenthal Inc., to proceed.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director authority to initiate negotiations for the purchase of a portion of certain parcels (APN 008-020-05, 23, 25,& 50).
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director authority to initiate negotiations for the purchase of a portion of certain parcels (APN 008-020-05, 23, 25,& 50).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 13, 2015
SUBJECT: Approve resolution delegating to the County Public Works Director authority to initiate negotiations for the purchase of a portion of certain parcels (APN 008-020-05, 23, 25 & 50) as part of the bridge replacement project on Ackley Road.
EXECUTIVE SUMMARY:
On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA.
The Manning Creek Bridge on Ackley Road is slated for construction this year. In order to commence negotiations and set just compensation for the required property acquisitions and temporary construction easements, authorization must be provided to the County's Right of Way consultants, Bender Rosenthal Inc., to proceed.
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director authority to initiate negotiations for the purchase of a portion of certain parcels (APN 008-020-05, 23, 25,& 50).
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the resolution delegating to the County Public Works Director authority to initiate negotiations for the purchase of a portion of certain parcels (APN 008-020-05, 23, 25,& 50).
Supervisor Comstock offered the Resolution and it was passed by role call vote (5 ayes).
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No else present wished to speak and the public input portion of the item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry and C. Shaver; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1): Fowler & Ford v. County of Lake.
Closed Session Item
10.3Conference with Legal Counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1)- Gamino, et al. v. County of Lake, et al.
Closed Session Item
10.4Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code Section 54956.9(d)(1): Lakeside Heights HOA, et al. v. County of Lake.
Closed Session Item
10.5Employee Evaluations
Title: Animal Care and Control Director
Behavioral Health Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 3:28 p.m. having taken no action.