Board Of Supervisors — Tuesday, April 28, 2015

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Cathy Saderlund, Auditor-Controller DATE: April 7, 2015 SUBJECT: Selection and Proposed Agreement-County Audit Services EXECUTIVE SUMMARY: On January 05, 2015 a Request for Proposal (RFP) was issued for County audit services. On March 10, 2015 the County Audit Committee met to discuss the proposals received and make a recommendation to your Board. Background: The RFP was sent to forty-five firms throughout the State. Of those firms, twenty-six did not respond, nine were returned as wrong address, eight indicated they were not interested at this time, and two proposals were received. The two responding firms were Badawi & Associates located in Oakland and Gallina LLP located in Roseville. Evaluation: The Audit Committee discussed the proposals extensively, focusing on cost comparisons (see attached comparison spreadsheet), auditor experience, and County staffing resources necessary to successfully complete the County audit. The firm of Badawi & Associates was established in 2012 and they are a small firm. Their partner and staff have experience working for other firms on County audits, they have not performed a County audit as a firm and it was estimated that it would require significant unavailable staffing resources for transition and support if this firm was selected. The firm of Gallina LLP has met our expectations as the County external auditor for the past four years; they have a very large staff with a rotation of partners, managers and staff assigned to our audit; they have been performing audits of County governments for many years; in the past five years they have assisted six counties obtain the Government Finance Officers Association Certificate of Achievement in Financial Reporting, including Lake County; and there would be no County staffing resources necessary for transition if this firm was retained. It was the unanimous vote of the committee to a) direct the Auditor-Controller to contact Gallina LLP for a reduction in their proposal price and b) if successful to recommend to your Board that Gallina LLP be awarded the County audit agreement. Conclusion: On March 19, 2015, a $6,000 proposal price reduction was discussed and accepted by Gallina LLC. The committee respectfully requests your approval of the attached agreement for audit services in the amount of $67,000 for fiscal year ending June 30, 2015 and for subsequent years as listed in the agreement. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): $67,000/$68,340/$69,706 FISCAL IMPACT (Narrative): FY 14/15 Audit paid in FY 15/16 and will be budgeted accordingly, including subsequent years. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve agreement as presented.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Linda Morris, LMFT, MAC Behavioral Health Director DATE: January 21, 2015 SUBJECT: First Amendment to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2014-2015 EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2014-2015. Under the Agreement, Alcohol & Other Drug Services, a division of Lake County Behavioral Health (LCBH) is obligated to pay $107.00 per day for single women with no children and $124.00 a day for women with one (1) child; $140.00 a day for women with two (2) children. BACKGROUND AND DISCUSSION: Women's Recovery Services (WRS) was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. WRS has been providing substance abuse treatment for women for over 35 years. Women's Recovery Services has been licensed in Addiction Treatment in the State of California since 1975. As the contract with the Department of Health Care Services for Substance Abuse Disorder Services (SUDS) for Fiscal Years 2014-15 through 2016-17 has been approved by the Lake County Board of Supervisors it is necessary to add the additional sub-contractor provisions to stay in compliance with the DHCS contract. The sub-contractor provisions are as follows: PHI Compliance, Cultural and Linguistic Proficiency, Counselor Certification, Intravenous Drug Use (IVDU) Treatment, and Tuberculosis Treatment. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $40,000 Amount Budgeted: $440,976 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The amount budgeted for AODS services of this level of care for Fiscal Year 2014-15 is $440,976. As there is an additional client at Women's Recovery Services, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15 to increase the contract by $5,240 for a contract maximum of $40,000. The funds for this increase are being reallocated from unassigned funds already budgeted in this AODS level of care. Funding for this Agreement is through Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the First Amendment to the Agreement between the County of Lake and Women's Recovery Services for the amount of $40,000 and to authorize the Board Chair to sign the Agreement.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Linda Morris, LMFT, MAC Behavioral Health Director DATE: April 3, 2015 SUBJECT: First Amendment to the Agreement between the County of Lake and Gary Ernst for Fiscal Consulting Services for Fiscal Year 2014-15 EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Gary Ernst for Fiscal Consulting Services. Under the original Agreement, Lake County Behavioral Health is obligated to pay $100 per hour for Fiscal Consulting Services. The Contractor is obligated to provide fiscal training for Lake County Behavioral Health Fiscal staff regarding the preparation of Cost Reports. The Contractor will also prepare the Cost Report for Fiscal Year 2012-12 and the Cost Report for Fiscal Year 2013-14. Due to the need for additional services in order to complete the Cost Report projects, this First Amendment to the Agreement requests an increase of $10,000 for a contract maximum of $20,000. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $20,000 Amount Budgeted: $138,375 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The amount budgeted for various contracts is $138,375. Appropriate funds are available under various contracts; therefore, Lake County Behavioral Health is requesting a contract increase of $10,000. Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15 for a contract maximum of $20,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board's approval of the First Amendment to the Agreement between the County of Lake and Gary Ernst for the amount of $20,000 and to authorize the Board Chair to sign the Amendment.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Linda Morris, LMFT, MAC Behavioral Health Director DATE: April 13, 2015 SUBJECT: Request for Approval of Out of State Travel. EXECUTIVE SUMMARY: Lake County Behavioral Health has had Anasazi Software, now called Cerner Community Behavioral Health (aka: Cerner-Anasazi), since July 2007. In an effort to continue with ongoing system training it is necessary for a Lake County Behavioral Health Business Software Analyst to attend the Cerner Behavioral Health Alliance Conference and Training. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $1,489.60 Amount Budgeted: $84,500 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): Adequate funds are available to support this request. Funding for this training is available through MHSA Technical Needs fund. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Lake County Behavioral Health is requesting the approval to authorize out of state travel for Business Software Analyst, Jeffery Shute, to Phoenix, Arizona on May 3 through May 7, 2015 for the Cerner Behavioral Health Alliance Conference and Training. Costs to Lake County Behavioral Health will be limited to travel to Sacramento Airport via county car, hotel for five (5) nights, and per-diem meal allowances.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 9, 2015 SUBJECT: Approval of Amendment One to Temporary Construction Easement (Rabidoux) for the Hendricks Creek/Hendricks Road Bridge Replacement Project (No. 14C-0248) EXECUTIVE SUMMARY: The County previously purchased temporary construction easements in connection with the Hendricks Creek at Hendricks Road Bridge Replacement Project. Due to unavoidable delays beyond the County's control, we have been unable to complete the project within the previously planned timeframe. Consequently, there is a need to extend the date of the temporary easements previously purchased for this project, by an additional eighteen months. Staff has negotiated temporary construction easement extensions with the subject property owner. The amount of compensation to be provided to the property owner is $1,135 which is the same amount as provided for the previous eighteen month period. Sufficient funds have been budgeted for this purpose; it is therefore recommended that the Board approve Amendment One to the Temporary Construction Agreement for replacement of Hendricks Creek Bridge, APN 005-013-24, (Rabidoux) and authorization for the Chair to sign. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 1,135 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve Amendment One to the Temporary Construction Agreement for replacement of Hendricks Creek Bridge, APN 005-013-24, (Rabidoux) and authorization for the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 13, 2015 SUBJECT: Approval of Amendment One to Temporary Construction Easement (Moon) for the Hendricks Creek/Hendricks Road Bridge Replacement Project (No. 14C-0248) EXECUTIVE SUMMARY: The County previously purchased temporary construction easements in connection with the Hendricks Creek at Hendricks Road Bridge Replacement Project. Due to unavoidable delays beyond the County's control, we have been unable to complete the project within the previously planned timeframe. Consequently, there is a need to extend the date of the temporary easements previously purchased for this project, by an additional eighteen months. ` Staff has negotiated temporary construction easement extensions with the subject property owner. The amount of compensation to be provided to the property owner is $1,245 which is the same amount as provided for the previous eighteen month period. Sufficient funds have been budgeted for this purpose; it is therefore recommended that the Board approve Amendment One to the Temporary Construction Agreement for replacement of Hendricks Creek Bridge, APN 005-013-23, (Moon) and authorization for the Chair to sign. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 1,245 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: approve Amendment One to the Temporary Construction Agreement for replacement of Hendricks Creek Bridge, APN 005-013-23, (Moon) and authorization for the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 9, 2015 SUBJECT: Approval of Amendment One to Temporary Construction Easement (Sherwin) for Replacement of Cole Creek Bridge, in Lake County, CA -Federal Project No. BRLS-5914(025) EXECUTIVE SUMMARY: The County previously purchased temporary construction easements in connection with the Cole Creek at Soda Bay Road Bridge Replacement Project. Due to unavoidable delays beyond the County's control, we have been unable to complete the project within the previously planned timeframe. Consequently, there is a need to extend the date of the temporary easements previously purchased for this project, by an additional eighteen months. Caltrans has advised the staff that, in accordance with Caltrans regulations, the property owners must be compensated for the easement extensions. Staff has negotiated temporary construction easement extensions with the subject property owners. The amount of compensation to be provided to the property owners is $380 which is the same amount as provided for the previous eighteen month period. Sufficient funds have been budgeted for this purpose; it is therefore recommended that the Board approve Amendment One to the Temporary Construction Agreement for replacement of Soda Bay Road Bridge, APN 008-029-17, (Sherwin) and authorization for the Chair to sign. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 380 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve Amendment One to the Temporary Construction Agreement for replacement of Soda Bay Road Bridge, APN 008-029-17, (Sherwin) and authorization for the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 13, 2015 SUBJECT: Approval of Amendment One to Temporary Construction Easement (Beverlin) for Cole Creek/Soda Bay Road Bridge Replacement Project in Lake County - Federal Project No. BRLS 5914(025) EXECUTIVE SUMMARY: The County previously purchased temporary construction easements in connection with the Cole Creek at Soda Bay Road Bridge Replacement Project. Due to unavoidable delays beyond the County's control, we have been unable to complete the project within the previously planned timeframe. Consequently, there is a need to extend the date of the temporary easements previously purchased for this project, by an additional eighteen months. Caltrans has advised the staff that, in accordance with Caltrans regulations, the property owners must be compensated for the easement extensions. Staff has negotiated temporary construction easement extensions with the subject property owners. The amount of compensation to be provided to the property owners is $810 which is the same amount as provided for the previous eighteen month period. Sufficient funds have been budgeted for this purpose; it is therefore recommended that the Board approve Amendment One to the Temporary Construction Agreement for replacement of Soda Bay Road Bridge, APN 008-029-15, (Beverlin) and authorization for the Chair to sign. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 810.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve Amendment One to the Temporary Construction Agreement for replacement of Soda Bay Road Bridge, APN 008-029-15, (Beverlin) and authorization for the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 9, 2015 SUBJECT: Approval of Amendment One to Temporary Construction Easement (Scully et al) for Cole Creek/Soda Bay Road Bridge Replacement Project in Lake County - Federal Project No. BRLS 5914(025) EXECUTIVE SUMMARY: The County previously purchased temporary construction easements in connection with the Cole Creek at Soda Bay Road Bridge Replacement Project. Due to unavoidable delays beyond the County's control, we have been unable to complete the project within the previously planned timeframe. Consequently, there is a need to extend the date of the temporary easements previously purchased for this project, by an additional eighteen months. Caltrans has advised the staff that, in accordance with Caltrans regulations, the property owners must be compensated for the easement extensions. Staff has negotiated temporary construction easement extensions with the subject property owners. The amount of compensation to be provided to the property owners is $600 which is the same amount as provided for the previous eighteen month period. Sufficient funds have been budgeted for this purpose, it is therefore recommended that the Board approve Amendment One to the Temporary Construction Agreement for replacement of Soda Bay Road Bridge, APN 008-027-25, (Scully, Hawley, W. Schalchli, G. Schalchi, Farrington) and authorization for the Chair to sign. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 600 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: approve Amendment One to the Temporary Construction Agreement for replacement of Soda Bay Road Bridge, APN 008-027-25, (Scully, Hawley, W. Schalchli, G. Schalchi, Farrington) and authorization for the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Directors, Lake County Watershed Protection District FROM: Scott De Leon, Water Resources Director DATE: April 16, 2015 SUBJECT: Resolution Authorizing the Lake County Watershed Protection District to File Grant application and Signature Authorization to Execute Agreement for a Conservation Innovation Grant for the Clear Lake Tule Mitigation and Replanting Bank Project EXECUTIVE SUMMARY: Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to file a grant application and execute a grant agreement with the US Department of Agriculture, Natural Resources Conservation Service (NRCS). This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda. The Lake County Watershed Protection District (LCWPD) proposes an innovative project to establish a Tule Mitigation and Replanting Bank for Clear Lake; the largest lake within California state-lines (63 square miles) and the oldest lake in North America (2.5 million years). This project will promote and enhance the natural tule wetland that, before European settlement in the basin, surrounded Clear Lake and provided the lake's filtration for sediment and nutrients. One of the primary causes of the eutrophication of Clear Lake has been the removal of nearly 80% of the natural tule wetlands that surrounded the lake. The project will establish a permanent mechanism for replanting tules and mitigating any tule removal. Farms producing walnuts, pears, wine-grapes, and ranches producing livestock and hay on the lakeshore will be the tule bank. Farmers and ranchers will be paid for planting more tules on their land or providing tules to be planted in areas in need of tules. The Tule Mitigation and Replanting Bank will function similar to a wetland mitigation bank or tree mitigation bank where a property owner wishing to clear a protected area of tules along the shore line must either replant tules or pay a mitigation fee that will be deposited into the tule bank where it will be used to replant tules at an offsite location in need of rehabilitation. A complete summary of the proposed project is attached. Staff requests the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the attached Resolution Authorizing the Lake County Watershed Protection District to File Grant application and Signature Authorization to Execute Agreement for a Conservation Innovation Grant for the Clear Lake Tule Mitigation and Replanting Bank Project FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff requests the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the attached Resolution Authorizing the Lake County Watershed Protection District to File Grant application and Signature Authorization to Execute Agreement for a Conservation Innovation Grant for the Clear Lake Tule Mitigation and Replanting Bank Project

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 15, 2015 SUBJECT: Approve Plans and Specifications for the Highland Springs Road at Highland Creek Bridge Replacement Project near Lakeport, California; Bid No. 15-02, Federal Aid Project No: BRLO-5914(071) EXECUTIVE SUMMARY: The Plans and Specifications for the Highland Springs Road at Highland Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. The construction contract estimate is approximately $750,000; including contingencies and construction engineering brings the estimated total construction cost to $975,000. There is currently only $900,000 programmed in the Federal State Transportation Improvement Program (FSTIP) for this project. In order to capitalize on the narrow 2015 construction window, the Public Works Department has requested the use of $75,000 in Advance Construction funds from FHWA. This amounts to the County "fronting" the $75,000 not in the current FSTIP in order for the project to be fully funded. Subsequently the Advance Construction funds will be converted into federal funds at the next FSTIP amendment. Therefore, this project will be 100% funded for construction with state and federal funds. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 975,000 Amount Budgeted: 975,000 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: April 15, 2015 SUBJECT: Approve Plans and Specifications for the Ackley Road at Manning Creek Bridge Replacement Project near Lakeport, California; Bid No. 15-01, Federal Aid Project No: BRLO-5914(067) EXECUTIVE SUMMARY: The Plans and Specifications for the Ackley Road at Manning Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board. The construction estimate is approximately $665,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: 665,000 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: April 28, 2015 SUBJECT: Consideration of Certificate of Public Convenience and Necessity for Middletown Cab Company and Approval of Permit Application. EXECUTIVE SUMMARY: Pursuant to Article IX of Chapter 19 of the Lake County Code, anyone operating a taxicab or public transportation vehicle must first apply to obtain a Certificate of Public Convenience and Necessity from the Board of Supervisors. The Middletown Cab Company has submitted an application. This public hearing has been scheduled to allow your Board the opportunity to review and consider the evidence presented in order for you to determine whether to grant to the Middletown Cab Company a Certificate of Public Convenience and Necessity, thereby allowing the Middletown Cab Company to provide this service. Article IX of Chapter 19 of the Lake County Code requires that no Certificate of Public Convenience and Necessity shall be granted unless, at the close of the public hearing your Board declares by resolution that the public convenience and necessity require the proposed service and that certain specified conditions exist: 1. That the applicant is financially responsible and the applicant and/or its officers are of good moral character; and 2. That the person holding permits or licenses for the operation of motor vehicles for hire are under experienced and efficient management earning a fair and reasonable return of their capital devoted to such service; and 3. That the applicant has complied with the provisions of all County, State, and Federal laws applicable to the proposed operation. ..Recommended Action RECOMMENDED ACTION: A proposed resolution is attached here for your Board's consideration. If the resolution meets your Board's approval, it may be offered for passage.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Water Resources Director DATE: March 11, 2015 SUBJECT: a) Request to Waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers; and b) Approval an Agreement with Oscar Larson & Associates for Department of Energy Grant Program Consulting Services and authorization for Chair to sign the Agreement. EXECUTIVE SUMMARY: As the demand for alternative energy sources increases and technology for the development of same improves, staff has been in contact with a consulting engineering firm, Oscar Larson & Associates (Consultant) that specializes in this field. In 2014, staff negotiated a simple contract with the Consultant to prepare a report on the potential for lake algae to be used as a resource. The resulting report "Clear Lake Algae as a Resource, Preliminary Alternatives Evaluation (attached) set the stage for future project grant applications. Due to the unique nature of the types of projects, staff recommends the use of an outside firm to assist in the pursuit of outside funding. The Consultant has demonstrated the specialized skill and industry connections to merit a sole-source selection, and staff recommends that your Board approve the attached contract for specialized services related to the development of grant applications for algae harvesting and processing. The County is often accused of not "thinking outside the box" when it comes to finding solutions to issues. While we continue to pursue funding for projects and programs to reduce nutrients from entering Clear Lake, the fact is the lake will continue to produce algae for the foreseeable future due to the existing bank of nutrients in the bottom sediments. This proposal, if brought to fruition, could create a sustainable industry that utilizes cyanobacteria as a feedstock. This new industry could help reduce the negative impacts to water quality and create much needed jobs in the County. Because of the potential for economic growth, the Administrative Office has agreed to partner with Water Resources in the funding of the agreement. Recommendation: Staff recommends that the Board of Supervisors a) Due to the unique nature of the project, waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers as it would produce no economic benefit to the County and b) approve the Consulting Engineering Services Contract with Oscar Larson & Associates for the development of Pilot Program Grants for harvesting algae from Clear Lake and processing the algae into products with a not to exceed amount of $30,000.00 and authorize the Chair to sign the agreement. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors a) Due to the Unique nature of the project, waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers as it would produce no economic benefit to the County and b) approve the Consulting Engineering Services Contract with Oscar Larson & Associates for the development of Pilot Program Grants for harvesting algae from Clear Lake and processing the algae into products with a not to exceed amount of $30,000.00 and authorize the Chair to sign the agreement.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Diane Fridley, Registrar of Voters DATE: April 21, 2015 SUBJECT: Impact Analysis/Cost Effectiveness Report Hidden Valley Lake Community Services District EXECUTIVE SUMMARY: The Hidden Valley Lake Community Services District, which as of March 3, 2015 had 2,733 registered voters, currently participates in an odd-numbered year election. The District is seeking to maximize voter participation in governing board member elections by moving to an even-numbered year statewide general election. As per Hidden Valley Lake Community Services District Board of Directors' Resolution 2015-04, the board is seeking to maximize voter participation by changing the District's governing board member elections from odd-numbered year to even-numbered year elections. If the change is approved, the Hidden Valley Lake Community Services District will most likely have greater voter participation in the District's governing board member elections if changed and consolidated with even-numbered year statewide general elections. In the November 5, 2013 Consolidated General District Election (not a countywide election) the Hidden Valley Lake Community Services District's Governing Board Member Election had an overall turnout of 24.3% (3.5% precinct and 20.8% vote-by-mail). Whereas, in the November 4, 2014 Gubernatorial General Election the voting precincts within Hidden Valley Lake Community Services District had an overall turnout of 52.58% (16.55% precinct and 36.03% vote-by-mail). Additionally, the Registrar of Voters office estimates that if the District has sufficient nominees to go into the November 2015 General District Election, and assuming that no other jurisdictions share in the odd-year election costs with the District, its share of the election could cost up to $9,200. In the November 4, 2014 Gubernatorial General Election there were a total of twelve (12) 1 ballot types throughout the County. If Hidden Valley Lake Community Services District had been consolidated with the November 4, 2014 General Election, the District would have shared one-third of the cost of Ballot Type 1 for a share of cost of $9,500. In future even-numbered elections, the District's share of election cost will depend on the number of participating jurisdictions. Moving District's election date from an odd-numbered year to an even-numbered year also results in an additional year added to each incumbent's term. The term of office of Directors whose term will expire in November 2015 will be continued to the general election which will be held in November 2016; likewise, the term of office of Directors whose term will expire in November 2017 will be continued until the general election is held in November 2018. Also, moving Hidden Valley Lake Community Services District Governing Board Member Election will have some impact on the Registrar of Voters' election systems, including the ballot layout, voting, ballot counting, and election reporting system, as well as an increase in staff labor due to candidate filing. There will be an additional ballot type and possibly the length of even-year election ballots and could cause an additional ballot card for the District's voters. However, the Registrar of Voters does not find that the addition and consolidation of the Hidden Valley Lake Community Services District Governing Board Member Election with even-numbered year elections to be beyond the capacity of the election systems, ballot layout, voting, ballot counting, and election reporting system or that an additional district election cannot be handled by this office commencing with the November 8, 2016 General Election. ______________________________ 1 A ballot type refers to the unique combination of candidates and/or contests appearing on the ballot for a given election. Ballot types change for each election. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: 1 A ballot type refers to the unique combination of candidates and/or contests appearing on the ballot for a given election. Ballot types change for each election. --------------- ------------------------------------------------------------ --------------- ------------------------------------------------------------

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Assistant Clerk of the Board DATE: April 21, 2015 SUBJECT: Consideration of Advisory Board appointments EXECUTIVE SUMMARY: Emergency Medical Care Committee (EMCC) - Twenty (20) vacancies Applications Received: Kimberly Miinch - new applicant Mary James - new applicant Zach Pindell - new applicant Cynthia Ann Forbes - incumbent James Dowdy - incumbent Mary Brown - incumbent Robert Ray - incumbent William Sapeta - incumbent Maternal, Child and Adolescent Health Advisory Board - Nine (9) vacancies Application Received: Helaine Moore - new applicant Bonnie Bonnett - incumbent Daphne Colacion - incumbent Jaclyn Ley - incumbent John Pavoni - incumbent Marta Fuller, RN - incumbent Teresa Stewart - incumbent FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Classification and Compensation Committee By: Sarah Jansen, Deputy Human Resources Director DATE: April 28, 2015 SUBJECT: Approve in Concept Additional Findings and Recommendations of the Classification and Compensation Committee for FY 2015-16 and Authorize Human Resources Director to Conduct Meet and Confer with the Applicable Employee Associations EXECUTIVE SUMMARY: The Classification and Compensation Committee has completed the review of reclassification and salary adjustment requests that were submitted for FY 2015-2016. The Committee met, reviewed and discussed the requests, and made Committee determinations. Below you will find a list of the requests, not already considered by your Board, that were received by the Committee, the Committee's recommendation for each request and the reason(s) for the Committee's determination. Auditor-Controller Chief Deputy Auditor-Controller/Chief Deputy Auditor-Controller-CPA/Assistant Auditor-Controller/Assistant Auditor-Controller-CPA salary adjustment Department is requesting to adjust the salary for this class series to address issues with recruiting a high-level financial manager for this position. Proposed Grade and entry step: Chief Deputy Auditor-Controller Grade B29 $5,087.97 Chief Deputy Auditor-Controller - CPA Grade B30 $5,342.38 Assistant Auditor-Controller Grade B30 $5,342.38 Assistant Auditor-Controller - CPA Grade B31 $5,5609.50 Committee Recommendation: Amend this position to be "Assistant Auditor I/II/III and tie the salary to Grade B29, B30, and B31 as requested. In addition, the Committee recommends making this change out-of-cycle since the position is currently vacant, and this will allow for immediate recruitment. Reasoning: Staff in the Auditor-Controller's Office provides a high degree of support to staff in all other County offices, and there is an immediate need to fill this position. This reclassification will allow the Auditor-Controller's Office to function more effectively. Accountant Auditor I/II/III/Accountant-Auditor-CPA I/II/III to Accountant-Auditor, Supervising Department is requesting to reclassify a vacant Accountant-Auditor I/II/III/et. al position to an Accountant-Auditor, Supervising classification. Proposed Grade and entry step: Accountant-Auditor, Supervising Grade B25 $24.1493 Committee Recommendation: The Committee supports the creation of a supervisory position, however, recommends the creation of an Accountant-Auditor I/II, Supervising to allow the department to compensate someone with a CPA slightly higher, which is consistent with other positions in the department. The Committee recommends tying the Accountant-Auditor I to grade B25 ($24.1493) and the Accountant-Auditor II, Supervising to grade B26 ($25.3568). In addition, the Committee recommends making this change out-of-cycle, pending meet and confer, since the position is currently vacant. Reasoning: Staff in the Auditor-Controller's Office provides a high degree of support to staff in all other County offices, and there is an immediate need to fill this position. This reclassification will allow the Auditor-Controller's Office to function more effectively. Public Works Public Works Worker I/II/III/Heavy Equipment Operator I, and Public Works Inmate Crew Leader salary adjustments Department is requesting to adjust the salary to a number of positions in the Roads Division in order to address internal inequity issues with other County maintenance positions. Proposed Grade and entry step: Public Works Worker I: Grade A13 $13.1192/hr Public Works Worker II: Grade A15 $14.4639/hr Public Works Worker III: Grade A17 $15.9464/hr Heavy Equipment Operator I: Grade A18 $16.7438/hr Public Works -Inmate Crew Leader: Grade A19 $17.5810/hr Committee Recommendation: Approve salary adjustment request, with the caveat that the department work with the Human Resources Department to create a specialized extra help position at a lower salary for staff who do not possess the Class A license. Reasoning: These positions, particularly the Public Works Worker I/II/III are paid less than similar positions in other departments, despite the requirement that they possess a Class A license. However, the Committee does not believe that extra help employees without the Class A license should be compensated at the higher rate, so recommend that a specialized extra help position be created to avoid internal equity issues. (Requires Meet and Confer) Storekeeper to Storekeeper I/II Department is requesting to create a Storekeeper I/II class series and reclassify the incumbent to the Storekeeper II level. Proposed Grade and entry step: Storekeeper I: Grade A12 $12.4944/hr Storekeeper II: Grade A15 $14.4639/hr Committee Recommendation: Deny request. Reasoning: The position is appropriately classified and compensated. Assistant Engineer III Department is requesting to create an Engineer III classification and include it as part of the Assistant Engineer I/II/Associate Civil Engineer class series, and adjust the salary of the Associate Civil Engineer Proposed Grade and entry step: Assistant Engineer III: Grade B28 $27.9559/hr Associate Civil Engineer: Grade B30 $30.8214/hr Committee Recommendation: Approve the creation of an Assistant Engineer III classification, however, tie it to Grade A28. Deny the request to adjust the salary of the Associate Civil Engineer. Reasoning: The department has the need to allow highly skilled, non-licensed individuals to perform higher-level work, and the creation of an Assistant Engineer III will allow the department to assign these non-licensed staff more complex assignments without working them out of class. In addition, the creation of the Assistant Engineer III classification provides a career path for non-licensed staff which should help in the recruitment and retention of skilled individuals. The Committee does not support a salary adjustment for the Associate Civil Engineer as the position is appropriately classified and compensated. (Requires Meet and Confer) Construction Engineer to Construction Administrator Department is requesting a title change and salary adjustment for the Construction Engineer classification. Proposed Grade and entry step: Construction Administrator: Grade B28 $27.9559/hr Committee Recommendation: Deny the request as stated, however, approve a salary adjustment to Grade A28 with the title of "Public Works Construction Project Manager". Reasoning: The title "Engineer" is not appropriate for this position, and the title "Public Works Construction Project Manager" is more appropriate. The salary adjustment is appropriate given the scope of work and comparable positions. (Requires Meet and Confer) Special Projects Engineer to Special Projects Engineer I/II Department is requesting the creation of a Special Projects Engineer I/II flex series, and a salary adjustment for the position. Special Projects Engineer I: Grade B26 $25.3568/hr Special Projects Engineer II: Grade B28 $27.9559/hr Committee Recommendation: Approve the creation of a I/II flex series, however, tie the Special Projects Engineer II to Grade A28 and reclassify the incumbent to a Special Projects Engineer II. Reasoning: The department has a need to the ability to assign staff more complex work, and creating the flex series provides this ability. In addition, the current salary for this position was not appropriate given the minimum requirements. (Requires Meet and Confer) Public Services Facilities/Project Supervisor The department, in conjunction with the Administrative Office is requesting to create a new Facilities/Project Supervisor classification Proposed Grade and entry step: Facilities/Project Supervisor Grade A22 $20.3522 Committee Recommendation: Approve the creation of the position. Reasoning: The creation of this new classification will allow the department to take on additional project management functions for County projects. In addition, the creation of this classification will become part of a larger pending re-organization, and allow for cross-training of staff in key areas. (Requires Meet and Confer) Countywide Extra Help Janitor The County Human Resources Office propose a salary adjustment for the Extra Help Janitor and Extra Help Lead Janitor positions to bring the classification into the normal salary schedule, as well as address future minimum wage issues. Proposed Grade and entry step: Janitor Grade A08 $10.2792/hr Lead Janitor Grade B09 $11.0630/hr Committee Recommendation: Approve request. Reasoning: Tying these positions to a set grade will resolve issues related to internal equity, as well as future minimum wage issues. ..Recommended Action RECOMMENDED ACTION: Staff requests that your Board approve in concept these recommendations, and authorize the Human Resources Director to initiate the Meet and Confer process with employee associations, as applicable. Additionally, staff requests that your Board approve the attached resolutions amending position allocations for Budget Units 1121 and 7011 and establishing new positions in County service (pending meet and confer with the applicable employee association), and authorize the Chair to sign this resolution Thank you for your consideration.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Marisa Chilafoe, Emergency Services Manager DATE: April 21, 2015 SUBJECT: Continuing the Proclamation of Emergency Declaration for Drought Conditions EXECUTIVE SUMMARY: California Governor Edmund G Brown, Jr. proclaimed a State of Emergency on January 17, 2014, due to severe drought conditions throughout California, and on March 4, 2014, your board proclaimed a state of local emergency due to local conditions. Governor Brown continued the State of Emergency on April 25, 2014, calling Californian's to redouble their conservations efforts. On April 1, 2015, Governor Brown issued Executive Order B-29-15, requiring mandatory reduction of water usage across the state, and a summary is provided for your board: � Water supply continues to be severely depleted despite the rain storms this winter, with record low snowpack levels, decreased water levels in local reservoirs (Indian Valley Reservoir is currently at 23% of capacity), reduced flows in our rivers, creeks and streams, and shrinking supplies in some underground water basins across the state. � Anticipated loss to local agricultural production, including an increased risk to wildlife due to conditions. � Anticipated to last into a fifth drought-year (through 2016). � Governor Brown has ordered the State Water Resources Control Board ("SWRCB") to impose restrictions to reach 25% reduction in potable urban water use through February 28, 2016, as compared to 2013 usage. � Department of Water Resources has been ordered to replace 50 million square feet of lawns with drought tolerant landscapes in addition to lawn replacement programs in underserved communities. � The California Energy Commission has been ordered to implement appliance rebate programs to provide for the replacement of inefficient appliances. � The SWRCB has further been ordered to impose restrictions on campuses, golf courses, and cemeteries to immediately reduce water by 25%. � Executive Order B-29-15 requires enforcement action against illegal diverters and those (including water rights holders) engaging in the wasteful and unreasonable use of water. � Local agencies in high and medium priority groundwater basins shall immediately implement all requirements of the California Statewide Groundwater Elevation Monitoring Program pursuant to Water Code Section 10933. � Invest in new technologies to achieve water and energy savings, and greenhouse gas reductions. � Streamline government response to provide resources, education and effective services in response to the drought. As your board is aware, drought conditions continue to be a local concern as community water systems, private wells and natural resources struggled to maintain adequate water supply. In addition, the drought will exacerbate already dangerous wildfire conditions, and local water rights curtailments are expected as the SWRCB works to implement the Governor's Executive Order. Given the circumstances, the County continues to seek State or Federal assistance for impacted systems, agriculture, and impacted citizens as the drought persists. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors, local growers and ranchers, and private well owners in maintaining the health and safety of Lake County residents and tourists and protecting our local economy. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to drought conditions.