Board Of Supervisors — Tuesday, April 21, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Waive 900-hour limit for extra help Economic Development Manager Jack Long.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As the Board is aware, the position of Economic Development Manager has been filled by Jack Long on an extra help basis for the last couple of years. Mr. Long has worked more hours than expected this year due in part to the recent vacancies in the County Administrative Office. Mr. Long is actively involved in several business attraction and retention projects that may suffer should he have to stop working for the remainder of the fiscal year.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
I request the Board to waive the 900 hour limit for Economic Development Manager Jack Long.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: April 21, 2015
SUBJECT: Waive 900-Hour limit for extra help Economic Development Manager Jack Long
EXECUTIVE SUMMARY:
As the Board is aware, the position of Economic Development Manager has been filled by Jack Long on an extra help basis for the last couple of years. Mr. Long has worked more hours than expected this year due in part to the recent vacancies in the County Administrative Office. Mr. Long is actively involved in several business attraction and retention projects that may suffer should he have to stop working for the remainder of the fiscal year.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
I request the Board to waive the 900 hour limit for Economic Development Manager Jack Long.
7.2Adopt Resolution Approving Right of Way Certification for Ackley Road/Manning Creek – Bridge Replacement Project – State Agreement No. BRLO-5914 (067) and Authorization for Chair to sign attached Resolution and right-of-way certification.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: As federal funds will be used for the subject project, Caltrans requires certification that all right-of-way is cleared before they will allow the project to proceed. All right-of-way for this project are now clear and ready to proceed with the certification.
Caltrans also requires that this right-of-way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and right-of-way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Right of Way Certification for Ackley Road/Manning Creek - Bridge Replacement Project - State Agreement No. BRLO-5914 (067) and Authorization for Chair to sign attached Resolution and right-of-way certification.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 26, 2015
SUBJECT: Resolution Approving Right of Way Certification for Ackley Road/Manning Creek - Bridge Replacement Project - State Agreement No. BRLO-5914 (067)
EXECUTIVE SUMMARY: As federal funds will be used for the subject project, Caltrans requires certification that all right-of-way is cleared before they will allow the project to proceed. All right-of-way for this project are now clear and ready to proceed with the certification.
Caltrans also requires that this right-of-way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and right-of-way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Right of Way Certification for Ackley Road/Manning Creek - Bridge Replacement Project - State Agreement No. BRLO-5914 (067) and Authorization for Chair to sign attached Resolution and right-of-way certification.
7.3(Sitting as the Lake County Air Quality Management District Board of Directors) Adopt Resolution Authorizing Participation in "Year 17" Carl Moyer Program and Authorizing the APCO to Submit Grant Application and Sign Program Documents.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Carl Moyer Memorial Air Quality Standards Attainment Program (CMP) was established in 1998, as a grant program to fund the incremental cost of cleaner-than-required heavy-duty engines. The program now includes the reduction of particulate matter (PM) emissions and reduction of reactive organic gases (ROG), and originally targeted the reduction of oxides of nitrogen (NOx) emissions. The grant funding originates from fees on tire sales, car sales, and smog check fees. An Executive Summary or more information on the CMP can be provided if you desire.
The CMP has historically been, and continues to be, an overly paper heavy and legalistic process to implement and administer. Ongoing obligations to monitor the funding contracts could become a significant resource demand. Due to the extensive auditing and reporting requirements imposed by the ARB, District staff is reviewing projects as a pre-approval screening prior to requesting funds from the State. Funds that remain with the State minimize the additional workload for reporting, tracking, and auditing. Funds can generally be requested within 2-3 weeks, which is adequate to keep projects moving.
Districts, such as the LCAQMD, with a population less than 1% of the state total population are eligible for a Matching Fund Waiver and program funding of up to $200,000. The present program guidelines state in part that "Each district requesting an allocation shall submit a resolution from the district's board. The board resolution must state that the district will accept Carl Moyer Program funds (It is not necessary to specify the amount of programs funds in the resolution); implement the program according to the laws and guidelines of the program; and, designate someone with authority to sign program documents on behalf of the board." The attached resolution for your consideration is intended to comply with this requirement. The guidelines have been updated incorporating additional requirements, program clarifications, and continuing the 10% administrative charge by the District.
Presently the program remains complicated and has extremely specific statewide guidelines. The ARB continues to require a contract for the individual grants and typically 5 to 7 years of follow up reporting. The guidelines have made qualifying for a project difficult for both proponent and the District except for certain engine repowers (switch out) of heavily utilized older diesel engines to newer considerably less polluting versions. But even this has become more difficult with new regulations coming into effect. Staff is hopeful that ARB will allow additional flexibility for funding captive attainment vehicle projects in the coming year. District Staff will bring an item back to the Board should additional and/or alternative funds become available for local truck fleet upgrades.
The LCAQMD has received eight previous grant awards (CMP Years 5, 6, 9, 10, 11, 12, 13, 14, 15, and 16), though recent years have been under utilized, and remaining funds were transferred to the North Coast AQMD to offset a School Bus Project in Lake County and operators that may do business within Lake County. We currently have full Year 16 funds available as well. If we fail to timely apply for the grant funds or do not timely expend funds (within 2 years of disbursement), the funds allocated to Lake County must be returned to the State and will be reallocated to other areas of the state.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: That the Board of Directors adopts the attached resolution authorizing the APCO to sign and submit the application for Year 17 funding, and other program documents.
That all projects to be funded be considered and approved by the Board of Directors as individual qualifying projects.
That public agencies be given priority for any funding when available, followed by any project accomplishing the conversion of diesel engines to a non-combustion source to include electrical line power. Then all other projects be considered for funding on a first come first serve basis.
Further, that District Staff shall bring the funding priorities back to the Board for reconsideration of priorities should additional or alternative funding become available that can be utilized with the CMP Year 17 funds for local truck fleet upgrades.
Original memo text
..Title
..Body
MEMORANDUM
TO:Board of Directors
FROM:Douglas Gearhart
Air Pollution Control Officer
DATE:April 8, 2015
SUBJECT: Acting as the Lake County Air Quality Management District Board of Directors, authorize the APCO to sign and submit an application for Carl Moyer Program Year 17 funding and other program documents.
EXECUTIVE SUMMARY: The Carl Moyer Memorial Air Quality Standards Attainment Program (CMP) was established in 1998, as a grant program to fund the incremental cost of cleaner-than-required heavy-duty engines. The program now includes the reduction of particulate matter (PM) emissions and reduction of reactive organic gases (ROG), and originally targeted the reduction of oxides of nitrogen (NOx) emissions. The grant funding originates from fees on tire sales, car sales, and smog check fees. An Executive Summary or more information on the CMP can be provided if you desire.
The CMP has historically been, and continues to be, an overly paper heavy and legalistic process to implement and administer. Ongoing obligations to monitor the funding contracts could become a significant resource demand. Due to the extensive auditing and reporting requirements imposed by the ARB, District staff is reviewing projects as a pre-approval screening prior to requesting funds from the State. Funds that remain with the State minimize the additional workload for reporting, tracking, and auditing. Funds can generally be requested within 2-3 weeks, which is adequate to keep projects moving.
Districts, such as the LCAQMD, with a population less than 1% of the state total population are eligible for a Matching Fund Waiver and program funding of up to $200,000. The present program guidelines state in part that "Each district requesting an allocation shall submit a resolution from the district's board. The board resolution must state that the district will accept Carl Moyer Program funds (It is not necessary to specify the amount of programs funds in the resolution); implement the program according to the laws and guidelines of the program; and, designate someone with authority to sign program documents on behalf of the board." The attached resolution for your consideration is intended to comply with this requirement. The guidelines have been updated incorporating additional requirements, program clarifications, and continuing the 10% administrative charge by the District.
Presently the program remains complicated and has extremely specific statewide guidelines. The ARB continues to require a contract for the individual grants and typically 5 to 7 years of follow up reporting. The guidelines have made qualifying for a project difficult for both proponent and the District except for certain engine repowers (switch out) of heavily utilized older diesel engines to newer considerably less polluting versions. But even this has become more difficult with new regulations coming into effect. Staff is hopeful that ARB will allow additional flexibility for funding captive attainment vehicle projects in the coming year. District Staff will bring an item back to the Board should additional and/or alternative funds become available for local truck fleet upgrades.
The LCAQMD has received eight previous grant awards (CMP Years 5, 6, 9, 10, 11, 12, 13, 14, 15, and 16), though recent years have been under utilized, and remaining funds were transferred to the North Coast AQMD to offset a School Bus Project in Lake County and operators that may do business within Lake County. We currently have full Year 16 funds available as well. If we fail to timely apply for the grant funds or do not timely expend funds (within 2 years of disbursement), the funds allocated to Lake County must be returned to the State and will be reallocated to other areas of the state.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: That the Board of Directors adopts the attached resolution authorizing the APCO to sign and submit the application for Year 17 funding, and other program documents.
That all projects to be funded be considered and approved by the Board of Directors as individual qualifying projects.
That public agencies be given priority for any funding when available, followed by any project accomplishing the conversion of diesel engines to a non-combustion source to include electrical line power. Then all other projects be considered for funding on a first come first serve basis.
Further, that District Staff shall bring the funding priorities back to the Board for reconsideration of priorities should additional or alternative funding become available that can be utilized with the CMP Year 17 funds for local truck fleet upgrades.
7.4Adopt Resolution declaring County property (a 2003 963c track loader) surplus to the needs of the County and authorizing Purchasing Agent to sell said property for a minimum price of $10,000.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Eastlake Landfill has a 2003 963c track loader which is surplus to the needs of the County by virtue of: 1) its repair cost exceeds its value; 2) it is no longer utilized, 3) its diesel engine is not CARB compliant, and 4) it is too small to serve the landfill's needs. Needed repairs include a new 4-in-1 bucket ($15,000), a new undercarriage ($40,000), a new left side hydrostatic pump ($15,000), and it has been sitting for such a long time that it likely will require new hoses ($10,000). In total, it will require about $80,000 worth of repair work to put it back in operation.
After exploring whether there was any interest from other County departments, staff solicited bids from Lake County contractors as well as firms in surrounding counties. The highest offer was $12,550.00 from Seaton Machinery in Santa Rosa which plans to refurbish it and sell it to a landfill in the Philippines.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): In order to execute a sale of materials, supplies or equipment having an estimated value of more than $5,000, the County Code requires your board to pass a resolution declaring the item surplus to the needs of the County and establishing a minimum selling price. Section 45.3 of the Lake County Code authorizes the Purchasing Agent to sell such surplus equipment, materials or supplies by telephone quotes, written quotation or public auction.
STAFFING IMPACT (if applicable): N/A
Recommended Action
Adopt Resolution declaring County property (a 2003 963c track loader) surplus to the needs of the County and authorizing Purchasing Agent to sell said property for a minimum price of $10,000.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Caroline Chavez, Public Services Director
DATE: March 26, 2015
SUBJECT: Surplus Equipment
EXECUTIVE SUMMARY: The Eastlake Landfill has a 2003 963c track loader which is surplus to the needs of the County by virtue of: 1) its repair cost exceeds its value; 2) it is no longer utilized, 3) its diesel engine is not CARB compliant, and 4) it is too small to serve the landfill's needs. Needed repairs include a new 4-in-1 bucket ($15,000), a new undercarriage ($40,000), a new left side hydrostatic pump ($15,000), and it has been sitting for such a long time that it likely will require new hoses ($10,000). In total, it will require about $80,000 worth of repair work to put it back in operation.
After exploring whether there was any interest from other County departments, staff solicited bids from Lake County contractors as well as firms in surrounding counties. The highest offer was $12,550.00 from Seaton Machinery in Santa Rosa which plans to refurbish it and sell it to a landfill in the Philippines.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): In order to execute a sale of materials, supplies or equipment having an estimated value of more than $5,000, the County Code requires your board to pass a resolution declaring the item surplus to the needs of the County and establishing a minimum selling price. Section 45.3 of the Lake County Code authorizes the Purchasing Agent to sell such surplus equipment, materials or supplies by telephone quotes, written quotation or public auction.
STAFFING IMPACT (if applicable): N/A
Recommended Action: Adopt Resolution declaring County property (a 2003 963c track loader) surplus to the needs of the County and authorizing Purchasing Agent to sell said property for a minimum price of $10,000.
7.5Adopt Resolution Approving County of Lake Health Services, Public Health Division to Apply for Supplemental Funding for Ebola Preparedness and Response Through the California Department of Public Health and Authorize the Health Services Director to Sign Said Application
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division recently received a Request for Application from the
California Department of Public Health to receive supplemental funds to support accelerated local public health
preparedness planning and operations readiness to respond to Ebola. Public Health is requesting a total
of $66,318. There is no County match required.
Health Services is requesting Board approval to apply for these funds.
If you should have any questions or require additional information, please contact either myself or Dr. Tait at 263-1090.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: March 25, 2015
SUBJECT: Resolution Approving County of Lake Health Services Department, Public Health Division to apply for
Supplemental Funding for Ebola Preparedness and Response through the California Department of
Public Health and Authorize the Health Services Director to Sign Said Application
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division recently received a Request for Application from the
California Department of Public Health to receive supplemental funds to support accelerated local public health
preparedness planning and operations readiness to respond to Ebola. Public Health is requesting a total
of $66,318. There is no County match required.
Health Services is requesting Board approval to apply for these funds.
If you should have any questions or require additional information, please contact either myself or Dr. Tait at 263-1090.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
7.6Approve purchase of network firewall through State CMAS contract from Nexus IS in the amount of $15,934.91 and authorize Chair to sign statement of work, and authorize IT Director to issue Purchase Order.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative):
The cost of the Firewall and associated licensing is $13,148.14. We are also looking to purchase professional services for initial configuration totaling $2,786.77 which includes all labor to configure the device according to our security specifications.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve purchase of network firewall through State CMAS contract from Nexus IS in the amount of $15,934.91 and authorize Chair to sign statement of work, and authorize IT Director to issue Purchase Order
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Shane French, Information Technology Director
DATE: April 2, 2015
SUBJECT: Approve purchase of network firewall through state CMAS contract in the amount of $15,934.91 and authorize Chair to sign statement of work, and authorize IT director to issue Purchase Order.
EXECUTIVE SUMMARY:
The Information Technology Department needs to replace the County's current internet-edge firewall because it will soon not be supportable by the manufacturer. We have selected a replacement firewall and have a vendor that is capable of performing the configuration of the device.
BACKGROUND AND DISCUSSION:
The County uses network firewalls to protect network infrastructure from unauthorized access and tampering. The current firewall is approximately eight years old and has been designated end-of-life by the manufacturer. This means that the device can no longer be purchased from the manufacturer, and the manufacturer will cease providing support soon. We requested funds in the FY2014/2015 budget for this item and have worked with Nexus IS to determine an appropriate replacement. Nexus has also provided a professional services quote to perform switchover from the old firewall to the new firewall. Nexus has provided a statement of work that addresses our concerns and needs with respect to the project, and the amount is within budget. Pricing for services and equipment are obtained using the competitively bid CMAS contract (the county 'piggybacks' on this contract for services and equipment) maintained by the California Department of General Services. As a note of clarification, the quotation shows estimated lease payments, however, the County is not participating in a lease, and therefore the lease payment information is not relevant to this purchase.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $15,934.91
Amount Budgeted: 17,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
The cost of the Firewall and associated licensing is $13,148.14. We are also looking to purchase professional services for initial configuration totaling $2,786.77 which includes all labor to configure the device according to our security specifications.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve purchase of network firewall through State CMAS contract from Nexus IS in the amount of $15,934.91 and authorize Chair to sign statement of work, and authorize IT Director to issue Purchase Order
7.7Approve purchase of Primary Data Storage System from Berkeley Communications as recommended by a selection committee, in the amount of $98,773.32 and authorize the Chair to sign Master Services Agreement, Statement of Work, and authorize IT Director to issue Purchase Order.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department has conducted an RFP for a replacement of our current primary data storage system. A product and vendor that best met the requirements set forth in the RFP document were selected unanimously by the RFP selection panel.
BACKGROUND AND DISCUSSION:
The County of Lake utilizes network storage devices to house various county data. Our current primary storage system has gone end-of-life and will be going end-of support with the manufacturer soon. Anticipating this, our department requested funds for FY2014/2015 to replace the system. An RFP selection panel was convened, and vendors were evaluated based on criteria set forth in the RFP. Berkeley Communications was selected as the best fit for the County's needs. Berkeley proposed two Netapp 2500 series appliances and software to meet the County's needs. The new system will replace the old system with the least amount of disruption, and will allow for increased performance and storage. Berkeley Communications has included in their proposal professional services to transition from the current system to the new system.
Attached to this agenda item is a Master Services Agreement which outlines, generally, services provided by Berkeley Communications and their terms. A statement of work document is also attached which outlines proposed work specific to the proposal. Both documents have been reviewed and found to be consistent with the needs of the County, and in line with industry standards and expectations.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $98,773.32
Amount Budgeted: $101,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): $7,500/year beyond year three.
FISCAL IMPACT (Narrative):
The equipment portion of the proposal (including tax and shipping) amounts to $92,097.32. The professional services component includes labor necessary to configure the device and transfer current files to the new system. Professional services costs are $6,676.00. Ongoing maintenance, extended warranty, and software support costs are estimated at $7,500/year after year three. This cost is already budgeted yearly for current storage systems.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approve purchase of Primary Data Storage System; and (b) Awarding purchase contract to Berkeley Communications by way of RFP selection committee in the amount of $98,773.32 and authorize the Chair to sign Master Services Agreement, Statement of Work, and authorize IT director to issue Purchase Order.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Shane French, Information Technology Director
DATE: April 2, 2015
SUBJECT: (a) Approve purchase of Primary Data Storage System; and (b) Awarding purchase contract to Berkeley Communications by way of RFP selection committee in the amount of $98,773.32 and authorize the Chair to sign Master Services Agreement, Statement of Work, and authorize IT director to issue Purchase Order.
EXECUTIVE SUMMARY:
The Information Technology Department has conducted an RFP for a replacement of our current primary data storage system. A product and vendor that best met the requirements set forth in the RFP document were selected unanimously by the RFP selection panel.
BACKGROUND AND DISCUSSION:
The County of Lake utilizes network storage devices to house various county data. Our current primary storage system has gone end-of-life and will be going end-of support with the manufacturer soon. Anticipating this, our department requested funds for FY2014/2015 to replace the system. An RFP selection panel was convened, and vendors were evaluated based on criteria set forth in the RFP. Berkeley Communications was selected as the best fit for the County's needs. Berkeley proposed two Netapp 2500 series appliances and software to meet the County's needs. The new system will replace the old system with the least amount of disruption, and will allow for increased performance and storage. Berkeley Communications has included in their proposal professional services to transition from the current system to the new system.
Attached to this agenda item is a Master Services Agreement which outlines, generally, services provided by Berkeley Communications and their terms. A statement of work document is also attached which outlines proposed work specific to the proposal. Both documents have been reviewed and found to be consistent with the needs of the County, and in line with industry standards and expectations.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $98,773.32
Amount Budgeted: $101,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): $7,500/year beyond year three.
FISCAL IMPACT (Narrative):
The equipment portion of the proposal (including tax and shipping) amounts to $92,097.32. The professional services component includes labor necessary to configure the device and transfer current files to the new system. Professional services costs are $6,676.00. Ongoing maintenance, extended warranty, and software support costs are estimated at $7,500/year after year three. This cost is already budgeted yearly for current storage systems.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approve purchase of Primary Data Storage System; and (b) Awarding purchase contract to Berkeley Communications by way of RFP selection committee in the amount of $98,773.32 and authorize the Chair to sign Master Services Agreement, Statement of Work, and authorize IT director to issue Purchase Order.
7.8Approve Amendment One to the Agreement between the County of Lake and ALTA Archaeological Consulting for Archeological Services for the Eastlake Elementary School Safe Routes to School and Community Development Block Grant, an increase of $12,345.00, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On November 4, 2014, the County entered into an agreement with ALTA Archaeological Consulting LLC in the amount of $65,000 to provide a Phase II archaeological study following completion of the Phase I study earlier in the year.
During Phase II, it was determined by Caltrans that additional documents (Finding of Effects, Data Recovery Plan, Environmentally Sensitive Area Action Plan and a Late Discovery Plan) would be required to comply with environmental laws. Amendment 1 to the Agreement provides for these additional required documents in an amount of $12,345.
This phase of the project is being paid for by the State Safe Routes to School program with a 10% local match. Funding for the project is as follows:
Federal Safe Routes to School (SRTS) $474,473
State Safe Routes to School (SR2S) $800,000
Local $338,327
CDBG $1,382,000
Total $2,994,800
Staff recommends that the Board of Supervisors approve Amendment 1 to the Agreement for Archaeological Services for the Eastlake Elementary School Safe Routes to School and Community Development Block Grant Project with ALTA Archaeological Consulting LLC in the amount of $12,345.00, for a total contract amount of $77,345, and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $12,345
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment 1 to the Agreement for Archaeological Services for the Eastlake Elementary School Safe Routes to School and Community Development Block Grant Project with ALTA Archaeological Consulting LLC in the amount of $12,345.00, for a total contract amount of $77,345, and authorize the Chair to execute said Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: April 8, 2015
SUBJECT: Approve Amendment One to the Agreement between the County of Lake and ALTA Archaeological Consulting for Archeological Services for the Eastlake Elementary School Safe Routes to School and Community Development Block Grant Project
EXECUTIVE SUMMARY: On November 4, 2014, the County entered into an agreement with ALTA Archaeological Consulting LLC in the amount of $65,000 to provide a Phase II archaeological study following completion of the Phase I study earlier in the year.
During Phase II, it was determined by Caltrans that additional documents (Finding of Effects, Data Recovery Plan, Environmentally Sensitive Area Action Plan and a Late Discovery Plan) would be required to comply with environmental laws. Amendment 1 to the Agreement provides for these additional required documents in an amount of $12,345.
This phase of the project is being paid for by the State Safe Routes to School program with a 10% local match. Funding for the project is as follows:
Federal Safe Routes to School (SRTS) $474,473
State Safe Routes to School (SR2S) $800,000
Local $338,327
CDBG $1,382,000
Total $2,994,800
Staff recommends that the Board of Supervisors approve Amendment 1 to the Agreement for Archaeological Services for the Eastlake Elementary School Safe Routes to School and Community Development Block Grant Project with ALTA Archaeological Consulting LLC in the amount of $12,345.00, for a total contract amount of $77,345, and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $12,345
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment 1 to the Agreement for Archaeological Services for the Eastlake Elementary School Safe Routes to School and Community Development Block Grant Project with ALTA Archaeological Consulting LLC in the amount of $12,345.00, for a total contract amount of $77,345, and authorize the Chair to execute said Amendment.
7.9Approve Termination Agreement between the County of Lake and Metro PCS, terminating the Facility Space License Agreement, dated June 5, 2008, on Buckingham Peak effective December 31, 2014 and providing for lump sum payment of $45,000 due to the County within thirty days, and authorize the Chair to sign agreement.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
You will recall that on December 2, 2014, your board approved in concept, a lump sum buy-out by Metro PCS of the remaining four years of its License Agreement that provided occupancy on the County Buckingham Peak communications site. This buy-out was a consequence of the purchase of Metro PCS by T-Mobile, who also has a license to occupy space on the communication's site. By virtue of this purchase, Metro's presence on site became redundant to T-Mobile's operations. Consequently, T-Mobile terminated the Metro License Agreement.
Despite its termination, the County believed that Metro's License Agreement obligated it to pay all remaining rent that would have otherwise been due, and until such time as that payment was made, the county believed it was obligated to reserve Metro's tower capacity which in turn resulted in there being insufficient overall structural tower capacity to accommodate T-Mobile's desired expansion of its presence on the Buckingham Peak tower.
Although Metro disputed the County's interpretation of the termination obligations, the parties ultimately agreed to a buy-out in the amount of $45,000, which your board endorsed on December 2, 2014, subject to an appropriate termination agreement.
After some negotiation which was led by County Counsel, a mutually satisfactory termination agreement has been agreed upon and is attached for your review.
..Recommended Action
RECOMMENDED ACTION:
Approve Termination Agreement between the County of Lake and Metro PCS, terminating the Facility Space License Agreement, dated June 5, 2008, on Buckingham Peak effective December 31, 2014 and providing for lump sum payment of $45,000 due to the County within thirty days, and authorize the Chair to sign agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Caroline Chavez, Public Services Director
DATE: April 21, 2015
SUBJECT: Approve Termination Agreement between the County of Lake and Metro PCS, terminating the Facility Space License Agreement, dated June 5, 2008, on Buckingham Peak effective December 31, 2014 and providing for lump sum payment of $45,000 due to the County within thirty days, and authorize the Chair to sign agreement.
EXECUTIVE SUMMARY:
You will recall that on December 2, 2014, your board approved in concept, a lump sum buy-out by Metro PCS of the remaining four years of its License Agreement that provided occupancy on the County Buckingham Peak communications site. This buy-out was a consequence of the purchase of Metro PCS by T-Mobile, who also has a license to occupy space on the communication's site. By virtue of this purchase, Metro's presence on site became redundant to T-Mobile's operations. Consequently, T-Mobile terminated the Metro License Agreement.
Despite its termination, the County believed that Metro's License Agreement obligated it to pay all remaining rent that would have otherwise been due, and until such time as that payment was made, the county believed it was obligated to reserve Metro's tower capacity which in turn resulted in there being insufficient overall structural tower capacity to accommodate T-Mobile's desired expansion of its presence on the Buckingham Peak tower.
Although Metro disputed the County's interpretation of the termination obligations, the parties ultimately agreed to a buy-out in the amount of $45,000, which your board endorsed on December 2, 2014, subject to an appropriate termination agreement.
After some negotiation which was led by County Counsel, a mutually satisfactory termination agreement has been agreed upon and is attached for your review.
..Recommended Action
RECOMMENDED ACTION:
Approve Termination Agreement between the County of Lake and Metro PCS, terminating the Facility Space License Agreement, dated June 5, 2008, on Buckingham Peak effective December 31, 2014 and providing for lump sum payment of $45,000 due to the County within thirty days, and authorize the Chair to sign agreement.
7.10Approve Agreement between the County of Lake and PJ Helicopters for FY15/16 marijuana reconnaissance and eradication on public and private lands, in the amount of $60,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with PJ Helicopters for helicopter services during the current eradication cycle.
Helicopter services are utilized by the Sheriff's Office for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 60,000
Amount Budgeted: 60,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The contract is attached for your approval. Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and PJ Helicopters for FY15/16 marijuana reconnaissance and eradication on public and private lands, in the amount of $60,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 30, 2015
SUBJECT: Approval of helicopter contract with PJ Helicopters for calendar year 2015
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with PJ Helicopters for helicopter services during the current eradication cycle.
Helicopter services are utilized by the Sheriff's Office for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 60,000
Amount Budgeted: 60,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The contract is attached for your approval. Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and PJ Helicopters for FY15/16 marijuana reconnaissance and eradication on public and private lands, in the amount of $60,000 and authorize the Chair to sign.
7.11Approve Agreement between the Lake County Sheriff's office and US Department of Justice, Drug Enforcement Administration, FY15/16 Marijuana Eradication, in the amount of $200,000 and authorize the Sheriff to sign Letter of Agreement and authorize the Chair to sign the Workplace Certifications and Grant Assurances.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Office requests approval of the attached Drug Enforcement Administration Marijuana Eradication Agreement for the year 2015.
This Agreement is in the amount of $200,000.
It is requested your Board authorize the Sheriff to sign the Letter of Agreement and the Chairman of the Board to sign the Workplace Certifications and grant assurances.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: 200,000 budgeted in FY2015/16
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
These funds are allocated in our FY 2015/16 preliminary budget request in the Sheriff/Marijuana budget 2203 in the amount of $200,000.
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the Lake County Sheriff's office and US Department of Justice, Drug Enforcement Administration, FY15/16 Marijuana Eradication, in the amount of $200,000 and authorize the Sheriff to sign Letter of Agreement and authorize the Chair to sign the Workplace Certifications and Grant Assurances.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 30, 2015
SUBJECT: Approval of agreement with the US Department of Justice, Drug Enforcement Administration
EXECUTIVE SUMMARY:
The Sheriff's Office requests approval of the attached Drug Enforcement Administration Marijuana Eradication Agreement for the year 2015.
This Agreement is in the amount of $200,000.
It is requested your Board authorize the Sheriff to sign the Letter of Agreement and the Chairman of the Board to sign the Workplace Certifications and grant assurances.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: 200,000 budgeted in FY2015/16
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
These funds are allocated in our FY 2015/16 preliminary budget request in the Sheriff/Marijuana budget 2203 in the amount of $200,000.
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the Lake County Sheriff's office and US Department of Justice, Drug Enforcement Administration, FY15/16 Marijuana Eradication, in the amount of $200,000 and authorize the Sheriff to sign Letter of Agreement and authorize the Chair to sign the Workplace Certifications and Grant Assurances.
7.12(a) Approve Agreement between the Lake County Sheriff's office and U.S. Forest Service for FY 15/16 annual operating and financial plan, in the amount of $11,000 for patrol services, and authorize the Sheriff and the Chair to sign; and (b) Approve Agreement between the Lake County Sheriff's office and U.S. Forest Service, for FY15/16 annual operating and financial plan, in the amount of $19,000 for controlled substances, and authorize the Sheriff and the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Office requests approval of the attached agreements from the U.S. Forest Service for our support in suppressing the manufacturing and trafficking of controlled substances and for patrolling the Pillsbury area.
Revenue for fiscal year 15/16 will be $11,000 for Pillsbury Patrol and has been included in the FY 2015/16 Sheriff/Coroner budget unit 2201. Revenue in the amount of $19,000 for Controlled substances has been included in FY 2015/16 Sheriff/Marijuana Suppression budget 2203.
There are four originals attached to each agreement and will require a total of eight signatures.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 30,000
Amount Budgeted: 30,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies received from the US Forest Service has been reduced from prior years and may require a contribution from the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Agreement between the Lake County Sheriff's office and U.S. Forest Service for FY 15/16 annual operating and financial plan, in the amount of $11,000 for patrol services, and authorize the Sheriff and the Chair to sign; and (b) Approve Agreement between the Lake County Sheriff's office and U.S. Forest Service, for FY15/16 annual operating and financial plan, in the amount of $19,000 for controlled substances, and authorize the Sheriff and the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 30, 2015
SUBJECT: Approval of agreements with the US Forest Service for 2015 operating plans for Controlled substances and Patrol services on Forestry lands.
EXECUTIVE SUMMARY:
The Sheriff's Office requests approval of the attached agreements from the U.S. Forest Service for our support in suppressing the manufacturing and trafficking of controlled substances and for patrolling the Pillsbury area.
Revenue for fiscal year 15/16 will be $11,000 for Pillsbury Patrol and has been included in the FY 2015/16 Sheriff/Coroner budget unit 2201. Revenue in the amount of $19,000 for Controlled substances has been included in FY 2015/16 Sheriff/Marijuana Suppression budget 2203.
There are four originals attached to each agreement and will require a total of eight signatures.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 30,000
Amount Budgeted: 30,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies received from the US Forest Service has been reduced from prior years and may require a contribution from the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Agreement between the Lake County Sheriff's office and U.S. Forest Service for FY 15/16 annual operating and financial plan, in the amount of $11,000 for patrol services, and authorize the Sheriff and the Chair to sign; and (b) Approve Agreement between the Lake County Sheriff's office and U.S. Forest Service, for FY15/16 annual operating and financial plan, in the amount of $19,000 for controlled substances, and authorize the Sheriff and the Chair to sign.
7.13Approve Amendment to Agreement between the County of Lake and A&P Helicopters for FY 2014/15 marijuana reconnaissance and eradication on public and private land, an increase of $20,000 not to exceed $80,000 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract amendment with A&P Helicopters for the current eradication cycle.
Helicopter services are utilized by the Sheriff's Office for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 20,000
Amount Budgeted:20,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA. There is no cost to the general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to Agreement between the County of Lake and A&P Helicopters for FY 2014/15 marijuana reconnaissance and eradication on public and private land, an increase of $20,000 not to exceed $80,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 30, 2015
SUBJECT: Approval of contract amendment to A&P Helicopters for FY 2014/15
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract amendment with A&P Helicopters for the current eradication cycle.
Helicopter services are utilized by the Sheriff's Office for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 20,000
Amount Budgeted:20,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA. There is no cost to the general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to Agreement between the County of Lake and A&P Helicopters for FY 2014/15 marijuana reconnaissance and eradication on public and private land, an increase of $20,000 not to exceed $80,000 and authorize the Chair to sign.
7.14Approve revision to previously awarded bid to purchase 5 Ford Explorer pursuits, an increase of $5,500 and authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a revised purchase order.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On March 24, 2015, your Board approved the purchase of 5 - 2015 Ford Explorer pursuit vehicles. The Department was notified, after the purchase was made, that the 2015 model was no longer available and that the 2016 model would be substituted. Upon negotiations with Ukiah Ford, the price increase was kept to a minimum of $1,100 per vehicle. This price is still low bid, below Downtown Ford's price of $29,171.60.
After discussions with County Administration, it was determined that the Board should issue a revised minute order to reflect the price increase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $5,500
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Funding is available in the Sheriff/Pursuit replacement budget 2217, and no additional monies are being requested.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve revision to previously awarded bid to purchase 5 Ford Explorer pursuits, an increase of $5,500 and authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a revised purchase order.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 7, 2015
SUBJECT: Amendment to previously approved vehicle purchase of 5 Ford Explorer pursuits
EXECUTIVE SUMMARY:
On March 24, 2015, your Board approved the purchase of 5 - 2015 Ford Explorer pursuit vehicles. The Department was notified, after the purchase was made, that the 2015 model was no longer available and that the 2016 model would be substituted. Upon negotiations with Ukiah Ford, the price increase was kept to a minimum of $1,100 per vehicle. This price is still low bid, below Downtown Ford's price of $29,171.60.
After discussions with County Administration, it was determined that the Board should issue a revised minute order to reflect the price increase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $5,500
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Funding is available in the Sheriff/Pursuit replacement budget 2217, and no additional monies are being requested.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve revision to previously awarded bid to purchase 5 Ford Explorer pursuits, an increase of $5,500 and authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a revised purchase order.
7.15(Sitting as the Kelseyville County Waterworks District #3, Board of Directors) - Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On March 2, 2015, Governor Jerry Brown issued a Proclamation of a State of Emergency for Lake County including the authorization of immediate assistance through the Federal Highway Administration's Emergency Relief Program as well as funding through the California Disaster Assistance Act for the 2014 Statewide De3cember Winter Storm. CDAA funding will provide public assistance in the form of reimbursement for a portion of eligible expenses related to debris removal, emergency response and protective measures.
Eligible agencies must apply to Cal OES for receipt of CDAA funds. A resolution is required by your Board designating the Mark Dellinger as the Applicant's Agent authorized to sign and submit the CDAA application to Cal OES by the April 20, 2015 deadline.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Kelseyville County Waterworks District #3
FROM: Mark Dellinger, Administrator
Jan Coppinger, Compliance Coordinator
DATE: April 21, 2015
SUBJECT: Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
EXECUTIVE SUMMARY:
On March 2, 2015, Governor Jerry Brown issued a Proclamation of a State of Emergency for Lake County including the authorization of immediate assistance through the Federal Highway Administration's Emergency Relief Program as well as funding through the California Disaster Assistance Act for the 2014 Statewide De3cember Winter Storm. CDAA funding will provide public assistance in the form of reimbursement for a portion of eligible expenses related to debris removal, emergency response and protective measures.
Eligible agencies must apply to Cal OES for receipt of CDAA funds. A resolution is required by your Board designating the Mark Dellinger as the Applicant's Agent authorized to sign and submit the CDAA application to Cal OES by the April 20, 2015 deadline.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
7.16(Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
Resolution
passed on consent
Staff memo
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Mark Dellinger, Administrator
Jan Coppinger, Compliance Coordinator
DATE: April 21, 2015
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
EXECUTIVE SUMMARY:
On March 2, 2015, Governor Jerry Brown issued a Proclamation of a State of Emergency for Lake County including the authorization of immediate assistance through the Federal Highway Administration's Emergency Relief Program as well as funding through the California Disaster Assistance Act for the 2014 Statewide De3cember Winter Storm. CDAA funding will provide public assistance in the form of reimbursement for a portion of eligible expenses related to debris removal, emergency response and protective measures.
Eligible agencies must apply to Cal OES for receipt of CDAA funds. A resolution is required by your Board designating the Mark Dellinger as the Applicant's Agent authorized to sign and submit the CDAA application to Cal OES by the April 20, 2015 deadline.
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
7.17Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
Resolution
passed on consent
approved — Pass
Carried 4-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On March 2, 2015, Governor Jerry Brown issued a Proclamation of a State of Emergency for Lake County including the authorization of immediate assistance through the Federal Highway Administration's Emergency Relief Program as well as funding through the California Disaster Assistance Act for the 2014 Statewide De3cember Winter Storm. CDAA funding will provide public assistance in the form of reimbursement for a portion of eligible expenses related to debris removal, emergency response and protective measures.
Eligible agencies must apply to Cal OES for receipt of CDAA funds. A resolution is required by your Board designating the Mark Dellinger as the Applicant's Agent authorized to sign and submit the CDAA application to Cal OES by the April 20, 2015 deadline.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Mark Dellinger, Special Districts Administrator
Jill Coppinger, Compliance Coordinator
DATE: April 21, 2015
SUBJECT: Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
EXECUTIVE SUMMARY:
On March 2, 2015, Governor Jerry Brown issued a Proclamation of a State of Emergency for Lake County including the authorization of immediate assistance through the Federal Highway Administration's Emergency Relief Program as well as funding through the California Disaster Assistance Act for the 2014 Statewide De3cember Winter Storm. CDAA funding will provide public assistance in the form of reimbursement for a portion of eligible expenses related to debris removal, emergency response and protective measures.
Eligible agencies must apply to Cal OES for receipt of CDAA funds. A resolution is required by your Board designating the Mark Dellinger as the Applicant's Agent authorized to sign and submit the CDAA application to Cal OES by the April 20, 2015 deadline.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Designating Applicant's Agent to Apply for California Disaster Assistance Act Funding 2014 Statewide December Winter Storm.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.17. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Public Input: Larry Anderson
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Out-of-Cycle Reclassification Requests for Budget Unit 1121, and Adopt Resolution Amending Resolution No. 2014-112 Establishing Position Allocations for Fiscal Year 2014-2015, Budget Unit 1121, Auditor-Controller
Report
Staff memo
EXECUTIVE SUMMARY:
The Classification and Compensation Committee has completed the review of reclassification and salary adjustment requests that were submitted for FY 2015-2016. The Committee met, reviewed and discussed the requests, and made Committee determinations.
Below you will find a list of the requests, not already considered by your Board, that were received by the Committee, the Committee's recommendation for each request and the reason(s) for the Committee's determination.
Public Works
Public Works Worker I/II/III/Heavy Equipment Operator I, and Public Works Inmate Crew Leader salary adjustments
Department is requesting to adjust the salary to a number of positions in the Roads Division in order to address internal inequity issues with other County maintenance positions.
Proposed Grade and entry step:
Public Works Worker I: Grade A13 $13.1192/hr
Public Works Worker II: Grade A15 $14.4639/hr
Public Works Worker III: Grade A17 $15.9464/hr
Heavy Equipment Operator I: Grade A18 $16.7438/hr
Public Works -Inmate Crew Leader: Grade A19 $17.5810/hr
Committee Recommendation: Approve salary adjustment request, with the caveat that the department work with the Human Resources Department to create a specialized extra help position at a lower salary for staff who do not possess the Class A license.
Reasoning: These positions, particularly the Public Works Worker I/II/III are paid less than similar positions in other departments, despite the requirement that they possess a Class A license. However, the Committee does not believe that extra help employees without the Class A license should be compensated at the higher rate, so recommend that a specialized extra help position be created to avoid internal equity issues.
(Requires Meet and Confer)
Storekeeper to Storekeeper I/II
Department is requesting to create a Storekeeper I/II class series and reclassify the incumbent to the Storekeeper II level.
Proposed Grade and entry step:
Storekeeper I: Grade A12 $12.4944/hr
Storekeeper II: Grade A15 $14.4639/hr
Committee Recommendation: Deny request.
Reasoning: The position is appropriately classified and compensated.
Assistant Engineer III
Department is requesting to create an Engineer III classification and include it as part of the Assistant Engineer I/II/Associate Civil Engineer class series, and adjust the salary of the Associate Civil Engineer
Proposed Grade and entry step:
Assistant Engineer III: Grade B28 $27.9559/hr
Associate Civil Engineer: Grade B30 $30.8214/hr
Committee Recommendation: Approve the creation of an Assistant Engineer III classification, however, tie it to Grade A28. Deny the request to adjust the salary of the Associate Civil Engineer.
Reasoning: The department has the need to allow highly skilled, non-licensed individuals to perform higher-level work, and the creation of an Assistant Engineer III will allow the department to assign these non-licensed staff more complex assignments without working them out of class. In addition, the creation of the Assistant Engineer III classification provides a career path for non-licensed staff which should help in the recruitment and retention of skilled individuals. The Committee does not support a salary adjustment for the Associate Civil Engineer as the position is appropriately classified and compensated.
(Requires Meet and Confer)
Construction Engineer to Construction Administrator
Department is requesting a title change and salary adjustment for the Construction Engineer classification.
Proposed Grade and entry step:
Construction Administrator: Grade B28 $27.9559/hr
Committee Recommendation: Deny the request as stated, however, approve a salary adjustment to Grade A28 with the title of "Public Works Construction Project Manager".
Reasoning: The title "Engineer" is not appropriate for this position, and the title "Public Works Construction Project Manager" is more appropriate. The salary adjustment is appropriate given the scope of work and comparable positions.
(Requires Meet and Confer)
Special Projects Engineer to Special Projects Engineer I/II
Department is requesting the creation of a Special Projects Engineer I/II flex series, and a salary adjustment for the position.
Special Projects Engineer I: Grade B26 $25.3568/hr
Special Projects Engineer II: Grade B28 $27.9559/hr
Committee Recommendation: Approve the creation of a I/II flex series, however, tie the Special Projects Engineer II to Grade A28 and reclassify the incumbent to a Special Projects Engineer II.
Reasoning: The department has a need to the ability to assign staff more complex work, and creating the flex series provides this ability. In addition, the current salary for this position was not appropriate given the minimum requirements.
(Requires Meet and Confer)
Countywide
Extra Help Janitor
The County Human Resources Office propose a salary adjustment for the Extra Help Janitor and Extra Help Lead Janitor positions to bring the classification into the normal salary schedule, as well as address future minimum wage issues.
Proposed Grade and entry step:
Janitor Grade A08 $10.2792/hr
Lead Janitor Grade B09 $11.0630/hr
Committee Recommendation: Approve request.
Reasoning: Tying these positions to a set grade will resolve issues related to internal equity, as well as future minimum wage issues.
Staff requests that your Board approve in concept these recommendations, and authorize the Human Resources Director to initiate the Meet and Confer process with employee associations, as applicable.
Thank you for your consideration.
cc: Kathy Ferguson, Human Resources Director
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests your Board's conceptual approval of the Classification and Compensation Committee's recommendations, pending meet and confer with the applicable employee association. In addition, staff requests your Boards approval of the attached resolution and authorization of the Chair to sign this resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Sarah Jansen, Deputy Human Resources Director
DATE: April 7, 2015
SUBJECT: Approve in Concept Additional Findings and Recommendations of the Classification and Compensation Committee for FY 2015-16 and Authorize Human Resources Director to Conduct Meet and Confer with the Applicable Employee Associations
EXECUTIVE SUMMARY:
The Classification and Compensation Committee has completed the review of reclassification and salary adjustment requests that were submitted for FY 2015-2016. The Committee met, reviewed and discussed the requests, and made Committee determinations.
Below you will find a list of the requests, not already considered by your Board, that were received by the Committee, the Committee's recommendation for each request and the reason(s) for the Committee's determination.
Public Works
Public Works Worker I/II/III/Heavy Equipment Operator I, and Public Works Inmate Crew Leader salary adjustments
Department is requesting to adjust the salary to a number of positions in the Roads Division in order to address internal inequity issues with other County maintenance positions.
Proposed Grade and entry step:
Public Works Worker I: Grade A13 $13.1192/hr
Public Works Worker II: Grade A15 $14.4639/hr
Public Works Worker III: Grade A17 $15.9464/hr
Heavy Equipment Operator I: Grade A18 $16.7438/hr
Public Works -Inmate Crew Leader: Grade A19 $17.5810/hr
Committee Recommendation: Approve salary adjustment request, with the caveat that the department work with the Human Resources Department to create a specialized extra help position at a lower salary for staff who do not possess the Class A license.
Reasoning: These positions, particularly the Public Works Worker I/II/III are paid less than similar positions in other departments, despite the requirement that they possess a Class A license. However, the Committee does not believe that extra help employees without the Class A license should be compensated at the higher rate, so recommend that a specialized extra help position be created to avoid internal equity issues.
(Requires Meet and Confer)
Storekeeper to Storekeeper I/II
Department is requesting to create a Storekeeper I/II class series and reclassify the incumbent to the Storekeeper II level.
Proposed Grade and entry step:
Storekeeper I: Grade A12 $12.4944/hr
Storekeeper II: Grade A15 $14.4639/hr
Committee Recommendation: Deny request.
Reasoning: The position is appropriately classified and compensated.
Assistant Engineer III
Department is requesting to create an Engineer III classification and include it as part of the Assistant Engineer I/II/Associate Civil Engineer class series, and adjust the salary of the Associate Civil Engineer
Proposed Grade and entry step:
Assistant Engineer III: Grade B28 $27.9559/hr
Associate Civil Engineer: Grade B30 $30.8214/hr
Committee Recommendation: Approve the creation of an Assistant Engineer III classification, however, tie it to Grade A28. Deny the request to adjust the salary of the Associate Civil Engineer.
Reasoning: The department has the need to allow highly skilled, non-licensed individuals to perform higher-level work, and the creation of an Assistant Engineer III will allow the department to assign these non-licensed staff more complex assignments without working them out of class. In addition, the creation of the Assistant Engineer III classification provides a career path for non-licensed staff which should help in the recruitment and retention of skilled individuals. The Committee does not support a salary adjustment for the Associate Civil Engineer as the position is appropriately classified and compensated.
(Requires Meet and Confer)
Construction Engineer to Construction Administrator
Department is requesting a title change and salary adjustment for the Construction Engineer classification.
Proposed Grade and entry step:
Construction Administrator: Grade B28 $27.9559/hr
Committee Recommendation: Deny the request as stated, however, approve a salary adjustment to Grade A28 with the title of "Public Works Construction Project Manager".
Reasoning: The title "Engineer" is not appropriate for this position, and the title "Public Works Construction Project Manager" is more appropriate. The salary adjustment is appropriate given the scope of work and comparable positions.
(Requires Meet and Confer)
Special Projects Engineer to Special Projects Engineer I/II
Department is requesting the creation of a Special Projects Engineer I/II flex series, and a salary adjustment for the position.
Special Projects Engineer I: Grade B26 $25.3568/hr
Special Projects Engineer II: Grade B28 $27.9559/hr
Committee Recommendation: Approve the creation of a I/II flex series, however, tie the Special Projects Engineer II to Grade A28 and reclassify the incumbent to a Special Projects Engineer II.
Reasoning: The department has a need to the ability to assign staff more complex work, and creating the flex series provides this ability. In addition, the current salary for this position was not appropriate given the minimum requirements.
(Requires Meet and Confer)
Countywide
Extra Help Janitor
The County Human Resources Office propose a salary adjustment for the Extra Help Janitor and Extra Help Lead Janitor positions to bring the classification into the normal salary schedule, as well as address future minimum wage issues.
Proposed Grade and entry step:
Janitor Grade A08 $10.2792/hr
Lead Janitor Grade B09 $11.0630/hr
Committee Recommendation: Approve request.
Reasoning: Tying these positions to a set grade will resolve issues related to internal equity, as well as future minimum wage issues.
Staff requests that your Board approve in concept these recommendations, and authorize the Human Resources Director to initiate the Meet and Confer process with employee associations, as applicable.
Thank you for your consideration.
cc: Kathy Ferguson, Human Resources Director
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests your Board's conceptual approval of the Classification and Compensation Committee's recommendations, pending meet and confer with the applicable employee association. In addition, staff requests your Boards approval of the attached resolution and authorization of the Chair to sign this resolution.
Clerk’s notes: This item was pulled from the agenda and carried over to April 28th.
9.3Consideration of Letter of Support for AB 203 (Obernolte) to increase due date for Fire Prevention Fee and authorize the Chair to sign.
Letter
approved — Pass
Carried 4-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Lake County was approached by Assemblyman Obernolte's office asking if we'd be interested in supporting this Assembly Bill, which would increase the payment due date of the Fire Prevention Fee from 30 days from the date of assessment to 60 days.
The bill is supported by both Democrats and Republicans in the Assembly and Senate, as well as the Board of Equalization, CalTax, Howard Jarvis, and the many rural counties.
Created by the Legislature and Governor as part of the 2011 Budget, the Fire Prevention Fee charges property owners $152.33 for each habitable structure located in a State Responsibility Area (SRA), with a $35 reduction if they live within the boundaries of a local fire protection district. About 700,000 rural Californians receive a yearly Fire Prevention Fee bill, due 30 days from the date on the notice.
Due to the rural nature of those being billed, many individuals do not receive their bills in a timely manner. Additionally, many of these individuals are on fixed incomes, making it nearly impossible for them to pay their Fire Prevention Fee by the 30-day deadline.
Increasing the payment due date of the Fire Prevention Fee from 30 to 60 days will ensure greater compliance with the law by giving all owners of habitable structures in an SRA more time to receive their bills. AB 203 will also give those taxpayers on fixed incomes more time to adjust their budgets.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve and authorize the Chair to sign the letter supporting AB 203
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Senior Administrative Analyst
DATE: April 21, 2015
SUBJECT: Consideration of Letter of Support for AB 203 (Obernolte) Increase Due Date for Fire Prevention Fee and Authorize the Chair to sign.
EXECUTIVE SUMMARY:
Lake County was approached by Assemblyman Obernolte's office asking if we'd be interested in supporting this Assembly Bill, which would increase the payment due date of the Fire Prevention Fee from 30 days from the date of assessment to 60 days.
The bill is supported by both Democrats and Republicans in the Assembly and Senate, as well as the Board of Equalization, CalTax, Howard Jarvis, and the many rural counties.
Created by the Legislature and Governor as part of the 2011 Budget, the Fire Prevention Fee charges property owners $152.33 for each habitable structure located in a State Responsibility Area (SRA), with a $35 reduction if they live within the boundaries of a local fire protection district. About 700,000 rural Californians receive a yearly Fire Prevention Fee bill, due 30 days from the date on the notice.
Due to the rural nature of those being billed, many individuals do not receive their bills in a timely manner. Additionally, many of these individuals are on fixed incomes, making it nearly impossible for them to pay their Fire Prevention Fee by the 30-day deadline.
Increasing the payment due date of the Fire Prevention Fee from 30 to 60 days will ensure greater compliance with the law by giving all owners of habitable structures in an SRA more time to receive their bills. AB 203 will also give those taxpayers on fixed incomes more time to adjust their budgets.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve and authorize the Chair to sign the letter supporting AB 203
On motion of Supervisor Comstock, and by vote of the Board, approved letter of support for AB 203 (Obernolte) to increase due date for Fire Prevention Fee and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Senior Administrative Analysis Jill Ruzicka presented the item to the Board.
Vice-Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.4Consideration of letter of support of the Trans-Pacific Partnership
Letter
Staff memo
EXECUTIVE SUMMARY:
It has been requested that the Lake County Board of Supervisors support the proposed Trans-Pacific Partnership. According to the supporters of this proposal, this partnership will increase trade between California and Asia-Pacific countries. It will do this by expanding trade between existing trade partners (6) and expand it to other Asian Countries (5). Lake County could benefit from this expansion of trade. Especially in the walnut and pear production industry.
..Recommended Action
RECOMMENDED ACTION:
If the Board of Supervisors support this proposal, please have the Chair sign the attached letter and send it to Congressman Mike Thompson.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner
DATE: April 21, 2015
SUBJECT: Consideration of letter of support of the Trans-Pacific Partnership
EXECUTIVE SUMMARY:
It has been requested that the Lake County Board of Supervisors support the proposed Trans-Pacific Partnership. According to the supporters of this proposal, this partnership will increase trade between California and Asia-Pacific countries. It will do this by expanding trade between existing trade partners (6) and expand it to other Asian Countries (5). Lake County could benefit from this expansion of trade. Especially in the walnut and pear production industry.
..Recommended Action
RECOMMENDED ACTION:
If the Board of Supervisors support this proposal, please have the Chair sign the attached letter and send it to Congressman Mike Thompson.
There was Board direction to obtain input from the Farm Bureau as well as State agencies involved.
Clerk’s notes: Agricultural Commissioner Steve Hajik presented the item to the Board.
Vice-Chair Brown asked if anyone present wished to speak and the following people spoke: Larry Anderson and Phil Murphy. No one else present wished to speak and the public input portion of the item was closed.
9.5Consideration of Amendment Two to Agreement between the County of Lake and GLASS ARCHITECTS for facility design services for Behavioral Health Clearlake Facility Expansion in the amount of $65,220 and authorize the Chair to sign.
Agreement
approved — Pass
Carried 4-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: On December 17, 2013, the Department of Public Works entered into an Agreement with GLASS ARCHITECTS for Facility Design Services for the Behavioral Health Clearlake Facility Expansion in Clearlake, CA. The Agreement provided for services to complete Phase 1, Schematic Design.
GLASS ARCHITECTS completed the scope of services under Phase 1. County staff reviewed and approved the schematic design and the architectural program, and prepared an amendment to proceed with Phase 2 services for the project.
Amendment One was presented to the Board of Supervisors for consideration on May 20, 2014. As a result of comments from the public, the Board further discussed the Amendment on June 3, 2014. Based on the Board's direction, Amendment One was subsequently revised. Whereas it was initially proposed that Amendment One include all services required to complete Phase 2, staff then proposed that Geotechnical and Landscape services be performed under separate contracts, that Civil services be performed by county staff, and that Construction Administration services be deferred until the design is further developed and the scope can be more clearly defined. Amendment One was approved by the Board on June 24, 2014.
Construction Documents have been prepared and the scope of Construction Administration services is now clearly defined. Proposed Amendment Two will provide for the remainder of scope of the Phase 2 services, which are Construction Administration services. Staff has negotiated the fee for Construction Administration Services with Glass Architects; the agreed upon fee will increase the contract amount by $65,220 to a total of $201,770. Amendment Two also extends the term of the Agreement to allow for completion of these services.
The Behavioral Health Department has budgeted sufficient funds for services to be provided under Amendment Two.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Facility Design Services for Behavioral Health Clearlake Facility Expansion in Clearlake, CA, with GLASS ARCHITECTS in the amount not to exceed $201,770 (an increase of $65,220) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $65,220
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Facility Design Services for Behavioral Health Clearlake Facility Expansion in Clearlake, CA, with GLASS ARCHITECTS in the amount not to exceed $201,770 (an increase of $65,220) and authorize the Chairman to execute said Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: April 8, 2015
SUBJECT: Approve Amendment Two to Agreement between the County of Lake and GLASS ARCHITECTS for Facility Design Services for Behavioral Health Clearlake Facility Expansion in Clearlake, California
EXECUTIVE SUMMARY: On December 17, 2013, the Department of Public Works entered into an Agreement with GLASS ARCHITECTS for Facility Design Services for the Behavioral Health Clearlake Facility Expansion in Clearlake, CA. The Agreement provided for services to complete Phase 1, Schematic Design.
GLASS ARCHITECTS completed the scope of services under Phase 1. County staff reviewed and approved the schematic design and the architectural program, and prepared an amendment to proceed with Phase 2 services for the project.
Amendment One was presented to the Board of Supervisors for consideration on May 20, 2014. As a result of comments from the public, the Board further discussed the Amendment on June 3, 2014. Based on the Board's direction, Amendment One was subsequently revised. Whereas it was initially proposed that Amendment One include all services required to complete Phase 2, staff then proposed that Geotechnical and Landscape services be performed under separate contracts, that Civil services be performed by county staff, and that Construction Administration services be deferred until the design is further developed and the scope can be more clearly defined. Amendment One was approved by the Board on June 24, 2014.
Construction Documents have been prepared and the scope of Construction Administration services is now clearly defined. Proposed Amendment Two will provide for the remainder of scope of the Phase 2 services, which are Construction Administration services. Staff has negotiated the fee for Construction Administration Services with Glass Architects; the agreed upon fee will increase the contract amount by $65,220 to a total of $201,770. Amendment Two also extends the term of the Agreement to allow for completion of these services.
The Behavioral Health Department has budgeted sufficient funds for services to be provided under Amendment Two.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Facility Design Services for Behavioral Health Clearlake Facility Expansion in Clearlake, CA, with GLASS ARCHITECTS in the amount not to exceed $201,770 (an increase of $65,220) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $65,220
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Facility Design Services for Behavioral Health Clearlake Facility Expansion in Clearlake, CA, with GLASS ARCHITECTS in the amount not to exceed $201,770 (an increase of $65,220) and authorize the Chairman to execute said Amendment.
On motion of Supervisor Steele, and by vote of the Board, approved the second amendment to the agreement between the County of Lake and Glass Architects for facility design services for Behavioral Health Clearlake Facility Expansion in the amount of $65,220 and authorized the Chair to sign.The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon and Public Works Deputy Director Lars Ewing presented the item to the Board.
Vice-Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.6Consideration of (a) Approval to waive normal sealed bidding process per Lake County Code Section 38.2; and (b) Authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a purchase order to Watchguard for 11 MAV's in the amount of $71, 518.
Action Item
Motion carried · 2 motions
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Carried 4-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office is requesting Your Boards' approval to purchase 11 MAV units for the 11 pursuit vehicles recently ordered from Ukiah Ford.
A MAV unit is a "mobile audio video" unit that is mounted in each pursuit to record the activities of our deputies during pursuits. It provides enhanced evidence collection as well as recorded statements for use at a later date.
An older version of these units is currently being used in nearly all of our pursuit vehicles.
Bids were previously received from three vendors; WatchGuard, Mobile Vision and Kustom, with WatchGuard being the unit of choice. Since this is the unit currently being used, for ease of continued operations, it is the unit the department wishes to continue to utilize. Therefore, we request Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 71,518
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This purchase will be paid for with Rural and Small County Sheriff funds. It is currently budgeted in Budget Unit 2206, object code 62.74. Total cost of this expenditure is $71,517.60.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approval to waive normal sealed bidding process per Lake County Code Section 38.2 and 38.5; and (b) Authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a purchase order to Watchguard for 11 MAV's in the amount of $71, 518.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 30, 2015
SUBJECT: Approval to purchase 11 Watchguard MAV's and to waive the normal sealed bid process.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office is requesting Your Boards' approval to purchase 11 MAV units for the 11 pursuit vehicles recently ordered from Ukiah Ford.
A MAV unit is a "mobile audio video" unit that is mounted in each pursuit to record the activities of our deputies during pursuits. It provides enhanced evidence collection as well as recorded statements for use at a later date.
An older version of these units is currently being used in nearly all of our pursuit vehicles.
Bids were previously received from three vendors; WatchGuard, Mobile Vision and Kustom, with WatchGuard being the unit of choice. Since this is the unit currently being used, for ease of continued operations, it is the unit the department wishes to continue to utilize. Therefore, we request Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 71,518
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This purchase will be paid for with Rural and Small County Sheriff funds. It is currently budgeted in Budget Unit 2206, object code 62.74. Total cost of this expenditure is $71,517.60.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Approval to waive normal sealed bidding process per Lake County Code Section 38.2 and 38.5; and (b) Authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a purchase order to Watchguard for 11 MAV's in the amount of $71, 518.
(a) On motion of Supervisor Comstock, and by vote of the Board, waived the normal sealed bidding process per Lake County Code Section 38.2. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Brown
Absent: Supervisor Farrington
b) On motion of Supervisor Comstock, and by vote of the Board, authorized the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order to Watchguard for 11 MAV's in the amount of $71, 518. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Brown
Absent: Supervisor Farrington
Clerk’s notes: Sheriff Martin presented the item to the Board.
Vice-Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry and K. Ferguson; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code Sec. 54956.9(d) (1) - Fowler and Ford v. County of Lake
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 9:56 a.m. having taken no action.