Board Of Supervisors — Tuesday, June 23, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve First Amendment to Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents for FY 2014-15 intensive and continued residential and outpatient treatment services, for a contract maximim of $40,000, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health (LCBH), is obligated to pay $56 per day for the Intensive Outpatient Treatment Program participants who are Medi-Cal beneficiaries and have been evaluated to be at this level of care. All Intensive Outpatient Treatment Program services are 100% covered by Federal and State reimbursements, minus the 10% administrative fee to the COUNTY for their administrative costs
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $40,000
Amount Budgeted: $40,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Mental Health Substance Use Disorder Services (SUDS) Placements for Fiscal Year 2014-15 is $40,000. At this time, there is no request for additional funds; therefore, Lake County Behavioral Health is requesting the contract maximum of $40,000 remain the same.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the First Amendment to the Agreement between the County of Lake and Hilltop Recovery Services for a contract maximum of $40,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 16, 2015
SUBJECT: First Amendment to the Agreement between the County of Lake and Hilltop Recovery Services Services for Lake County Residents for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing residential treatment services or who may need intensive and continuing services on an outpatient basis. The First Amendment to the Agreement provides for the addition of the Intensive Outpatient Treatment program which will be provided at the Lucerne Clinic located on East Highway 20 . This Amendment also provides necessary Medi-Cal language as the Intensive Outpatient Treatment Program has been Medi-Cal certified and these services will be billed to Drug Medi-Cal.
Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health (LCBH), is obligated to pay $56 per day for the Intensive Outpatient Treatment Program participants who are Medi-Cal beneficiaries and have been evaluated to be at this level of care. All Intensive Outpatient Treatment Program services are 100% covered by Federal and State reimbursements, minus the 10% administrative fee to the COUNTY for their administrative costs
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $40,000
Amount Budgeted: $40,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Mental Health Substance Use Disorder Services (SUDS) Placements for Fiscal Year 2014-15 is $40,000. At this time, there is no request for additional funds; therefore, Lake County Behavioral Health is requesting the contract maximum of $40,000 remain the same.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the First Amendment to the Agreement between the County of Lake and Hilltop Recovery Services for a contract maximum of $40,000 and to authorize the Board Chair to sign the Amendment.
7.2Approve Agreement between the County of Lake and Heritage Oaks Hospital for FY 2014-15 Acute Hospital Services, in the amount of $14,250 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
Lake County Behavioral Health is mandated to pay inpatient psychiatric hospital services for Lake County clients. Heritage Oaks Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required. Recent utilizations require that Lake County Behavioral Health execute a contract with this facility.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,250
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Other Hospitals for Fiscal Year 2014-2015 is $50,000. Appropriate funds are available in this level of care; therefore, Lake County Behavioral Health requests approval of the Agreement for Fiscal Year 2014-15 for a contract maximum of $14,250. This Agreement is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between Heritage Oaks Hospital and County of Lake for Fiscal Year 2014-15 for a contract maximum of $14,250 and is requesting the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 23, 2015
SUBJECT: Agreement between Heritage Oaks Hospital and County of Lake for Acute Hospital Services for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between Heritage Oaks Hospital and County of Lake for Acute Hospital Services for Fiscal Year 2014-15.
Lake County Behavioral Health is mandated to pay inpatient psychiatric hospital services for Lake County clients. Heritage Oaks Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required. Recent utilizations require that Lake County Behavioral Health execute a contract with this facility.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,250
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Other Hospitals for Fiscal Year 2014-2015 is $50,000. Appropriate funds are available in this level of care; therefore, Lake County Behavioral Health requests approval of the Agreement for Fiscal Year 2014-15 for a contract maximum of $14,250. This Agreement is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between Heritage Oaks Hospital and County of Lake for Fiscal Year 2014-15 for a contract maximum of $14,250 and is requesting the Board Chair to sign the Agreement.
7.3Approve First Amendment to Agreement between the County of Lake and Heritage Oaks Hospital for FY 2014-15 Acute Hospital Services, an increase of $10,450 for a new contract maximum of $24,700, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
Lake County Behavioral Health is mandated to pay inpatient psychiatric hospital services for Lake County clients. Heritage Oaks Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required. Recent utilizations require that Lake County Behavioral Health execute a contract with this facility.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $14,250
Estimated Cost: $10,450
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Other Hospitals for Fiscal Year 2014-15 is $50,000. Due to an additional Lake County Medi-Cal beneficiary being placed at this hospital, Lake County Behavioral Health requests the approval of the First Amendment to the Agreement for Fiscal Year 2014-15 for a contract maximum of $24,700. This agreement is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the First Amendment to the Agreement between Heritage Oaks Hospital and County of Lake for Fiscal Year 2014-15 for a contract maximum of $24,700 and is requesting the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 23, 2015
SUBJECT: First Amendment to the Agreement between Heritage Oaks Hospital and County of Lake for Acute Hospital Services for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between Heritage Oaks Hospital and County of Lake for Acute Hospital Services for Fiscal Year 2014-15.
Lake County Behavioral Health is mandated to pay inpatient psychiatric hospital services for Lake County clients. Heritage Oaks Hospital is an acute psychiatric hospital providing an acute hospital level of care. This facility has been useful for the hospitalization of Lake County clients when required. Recent utilizations require that Lake County Behavioral Health execute a contract with this facility.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $14,250
Estimated Cost: $10,450
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Other Hospitals for Fiscal Year 2014-15 is $50,000. Due to an additional Lake County Medi-Cal beneficiary being placed at this hospital, Lake County Behavioral Health requests the approval of the First Amendment to the Agreement for Fiscal Year 2014-15 for a contract maximum of $24,700. This agreement is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the First Amendment to the Agreement between Heritage Oaks Hospital and County of Lake for Fiscal Year 2014-15 for a contract maximum of $24,700 and is requesting the Board Chair to sign the Amendment.
7.4Approve First Amendment to Agreement between County of Lake and Crestwood Behavioral Health, Inc. for FY 2014-15 Adult Mental Health Services, in the amount of $105,000 for a new contract maximum of $505,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $400,000
Estimated Cost: $105,000
Amount Budgeted: $715,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15 for an increase of $105,000 for a contract maximum of $505,000. The funds for the contract increase have been re-allocated as follows: $25,000 from unassigned funds in Adult Residential Placements and $80,000 from Children's Placements (RCL 14 - $11,000 and RCL 12 - $69,000) which has been transferred from object code 23.80 to object code 40.70.
This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Due to an increase in utilization at all Crestwood facilities, Lake County Behavioral Health is requesting the Board approve the First Amendment to the Agreement between County of Lake and Crestwood Behavioral Health for Fiscal Year 2014-15 for a contract maximum of $505,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 23, 2015
SUBJECT: First Amendment to the Agreement between County of Lake and Crestwood Behavioral Health, Inc. for Adult Mental Health Services for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health, Inc. for Mental Health Services for Fiscal Year 2014-15.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), and Mental Health Rehabilitation Centers (MHRCs) where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $400,000
Estimated Cost: $105,000
Amount Budgeted: $715,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2014-15 for an increase of $105,000 for a contract maximum of $505,000. The funds for the contract increase have been re-allocated as follows: $25,000 from unassigned funds in Adult Residential Placements and $80,000 from Children's Placements (RCL 14 - $11,000 and RCL 12 - $69,000) which has been transferred from object code 23.80 to object code 40.70.
This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Due to an increase in utilization at all Crestwood facilities, Lake County Behavioral Health is requesting the Board approve the First Amendment to the Agreement between County of Lake and Crestwood Behavioral Health for Fiscal Year 2014-15 for a contract maximum of $505,000 and authorize the Board Chair to sign the Amendment.
7.5Resolultion Approving the Standard Agreement between the County of Lake and the Department of Health Care Services for the Performance Contract for Fiscal Year 2015-2016 and Authorizing the Behavioral Health Director to sign the Agreement
Resolution
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Standard Agreement for the Performance Contract has no fiscal value.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Health Director requests approval of the Resolution to approve the Standard Agreement for the Performance Contract between the County of Lake and the Department of Health Care Services, and to authorize the Behavioral Health Director to sign the Standard Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 23, 2015
SUBJECT: Resolution Approving the Standard Agreement between the County of Lake and the Department of Health Care Services for the Performance Contract for Fiscal Year 2015-2016 and Authorizing the Behavioral Health Director to sign the Agreement.
EXECUTIVE SUMMARY: Attached, is the Resolution, approving the Standard Agreement between the County of Lake and the Department of Health Care Services for the Performance Contract for Fiscal Year 2015-2016 and Authorizing the Behavioral Health Director to sign the Agreement. The County of Lake has a Standard Agreement with the Department of Health Care Services for the Mental Health Plan. This Standard Agreement for the Performance Contract outlines the program specifications, funds provision, general terms and conditions, information confidentiality and security requirements, privacy and information security provisions and the Information Security Exchange Agreement between the Social Security Administration and the California Department of Health Care Services.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Standard Agreement for the Performance Contract has no fiscal value.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Health Director requests approval of the Resolution to approve the Standard Agreement for the Performance Contract between the County of Lake and the Department of Health Care Services, and to authorize the Behavioral Health Director to sign the Standard Agreement.
7.6Adopt Resolution Approving the First Amendment to the Standard Agreement Between the County of Lake and the Department of Health Care Services for the Period of July 1, 2014 through June 30, 2017 and Authorizing the Director of Behavioral Health to Sign the First Amendment, an increase of $57,852 for a new contract maximum of $2,001,852.
Resolution
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: The County of Lake has a Standard Agreement with the Department of Health Care Services for Substance Use Disorders effective July 1, 2014 through June 30, 2017. The First Amendment replaces Exhibit A, A1, entitled "Scope of Work" and Exhibit B, Attachment I A1 entitled "Funding for Fiscal Year 2014-15 through FY 2016-17" in order to increase the funding for Fiscal Year 2014-15 by $57,852 as the CONTRACTOR is performing more of the same services as outlined in the original Standard Agreement.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): With this First Amendment, there is an increase in the maximum amount payable to Lake County Behavioral Health under the Substance Use Disorders Standard Agreement in the amount of $57,852 for Fiscal Year 2014-15.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests the adoption of the Resolution to approve the First Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services and to authorize the Behavioral Health Director to sign the First Amendment to the Standard Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 16, 2015
SUBJECT: Resolution to adopt the First Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2014 through June 30, 2017.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2014 through June 30, 2017.
BACKGROUND AND DISCUSSION: The County of Lake has a Standard Agreement with the Department of Health Care Services for Substance Use Disorders effective July 1, 2014 through June 30, 2017. The First Amendment replaces Exhibit A, A1, entitled "Scope of Work" and Exhibit B, Attachment I A1 entitled "Funding for Fiscal Year 2014-15 through FY 2016-17" in order to increase the funding for Fiscal Year 2014-15 by $57,852 as the CONTRACTOR is performing more of the same services as outlined in the original Standard Agreement.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): With this First Amendment, there is an increase in the maximum amount payable to Lake County Behavioral Health under the Substance Use Disorders Standard Agreement in the amount of $57,852 for Fiscal Year 2014-15.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests the adoption of the Resolution to approve the First Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services and to authorize the Behavioral Health Director to sign the First Amendment to the Standard Agreement.
7.7Approve Agreement between County of Lake and Milhous Children's Services for FY 2014-15 Specialty Mental Health Services, in the amount of $29,000, and authorize the Chair to sign.
Action Item
pulled on consent
approved — Pass
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
BACKGROUND AND DISCUSSION: Milhous Children's Services is an RCL 14 placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. A Lake County Medi-Cal beneficiary was placed at Milhous by another county agency. Lake County Behavioral Health staff has reviewed the case and has determined the placement is appropriate at this time.
As the Lake County Medi-Cal beneficiary was placed at this facility on February 26, 2015, Lake County Behavioral Health is obligated to pay for services beginning on February 26, 2015; therefore, the terms of the Agreement were backdated to reflect the dates of February 26, 2015 through June 30, 2015.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Budget Amount: N/A
Estimated Cost: $29,000
Amount Budgeted: $250,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): At this time, the Lake County Medi-Cal beneficiary placed at Milhous requires Day Treatment Intensive services in addition to other Specialty Mental Health Services. As Lake County Behavioral Health is obligated to pay for these mental health services, Lake County Behavioral Health requests an Agreement for a contract maximum of $29,000.
The funds for this contract will be re-allocated from unassigned funds in the amount of $29,000 in RCL 14 which is the same object code and the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Agreement between County of Lake and Milhous Children's Services for the amount of $29,000 and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 23, 2015
SUBJECT: Agreement between County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2014-15
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2014-15. Under the Agreement, Lake County Behavioral Health is obligated to pay for Day Treatment Intensive services at $202.43 per day, as well as any additional Specialty Mental Health Services at the current published rate.
BACKGROUND AND DISCUSSION: Milhous Children's Services is an RCL 14 placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. A Lake County Medi-Cal beneficiary was placed at Milhous by another county agency. Lake County Behavioral Health staff has reviewed the case and has determined the placement is appropriate at this time.
As the Lake County Medi-Cal beneficiary was placed at this facility on February 26, 2015, Lake County Behavioral Health is obligated to pay for services beginning on February 26, 2015; therefore, the terms of the Agreement were backdated to reflect the dates of February 26, 2015 through June 30, 2015.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Budget Amount: N/A
Estimated Cost: $29,000
Amount Budgeted: $250,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): At this time, the Lake County Medi-Cal beneficiary placed at Milhous requires Day Treatment Intensive services in addition to other Specialty Mental Health Services. As Lake County Behavioral Health is obligated to pay for these mental health services, Lake County Behavioral Health requests an Agreement for a contract maximum of $29,000.
The funds for this contract will be re-allocated from unassigned funds in the amount of $29,000 in RCL 14 which is the same object code and the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Agreement between County of Lake and Milhous Children's Services for the amount of $29,000 and to authorize the Board Chair to sign the Agreement.
On motion of Supervisor Smith, and by vote of the Board, approved the Agreement between County of Lake and Milhous Children's Services for FY 2014-15 Specialty Mental Health Services, in the amount of $29,000, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: This item was pulled at the request of Joan Moss and taken up later in the day.
Chair Farrington presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and Joan Moss spoke. No one else present wished to speak and the public input portion of the item was closed.
7.8Approve Agreement between County of Lake and Calserve, Inc. for FY 2015-16 process services, amount not to exceed $25,000 annually, and authorize the Chair to Sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Department of Child Support Services requests your Board's approval of the attached
agreement with Calserve, Inc. for process services outside of Lake County. A contract for process
service is now required by the state.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $25,000
Amount Budgeted: $25,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: I move that the Lake County Board of Supervisors approve the Agreement for process services with
Calserve, Inc., selected through our bid process, for FY 2015/2016 in an amount not to exceed $25,000 per year.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth
DATE: May 27, 2015
SUBJECT: Approval of Agreement between the County of Lake and Calserve, Inc. for process services for the period
from July 1, 2015 through June 30, 2016, for an amount not to exceed $25,000 annually, and authorize
the Chair to Sign.
EXECUTIVE SUMMARY: The Department of Child Support Services requests your Board's approval of the attached
agreement with Calserve, Inc. for process services outside of Lake County. A contract for process
service is now required by the state.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $25,000
Amount Budgeted: $25,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: I move that the Lake County Board of Supervisors approve the Agreement for process services with
Calserve, Inc., selected through our bid process, for FY 2015/2016 in an amount not to exceed $25,000 per year.
7.9Approve out of state travel for Child Support Deputy Director, Tammie Widener to attend the Western Interstate Child Support Enforcement Council (WICSEC) Annual Training Conference Sept. 13-17, 2015 in Fort Worth, TX.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of out of state travel for two staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Fort Worth, Texas. The travel dates are September 13-17, 2015. As Child Support Director, I will attend, as will Deputy Director Tammie Widener.
WICSEC is a non-profit organization of public & private child support agencies and professionals from states, tribes and territories west of the Mississippi River. WICSEC provides for regular meetings, training workshops, seminars and conferences to discuss teach and educate the membership in order to achieve continued improvement in child & medical support order establishment, the collection of child and medical support, and paternity establishment. During this three day event, the participants attend presentations and workshops to enhance their knowledge of the most current information on all aspects of the child support program.
Of importance to us will be the implementation of UIFSA 2008 by the end of this calendar year, many changes will have to occur with the processing of our interstate cases. Every other state is also going through this change process and collaboration is vital to a smooth transition for our customers. This conference provides us with vital information on how other states work and gives us the opportunity to meet staff from other states with whom we work daily.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve out of state travel for Child Support Deputy Director, Tammie Widener to attend the Western Interstate Child Support Enforcement Council (WICSEC) Annual Training Conference Sept. 13-17, 2015.
Original memo text
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: Gail Woodworth, Child Support Services Director
DATE: June 2, 2015
SUBJECT: Approve out of state travel for Child Support Deputy Director, Tammie Widener to attend the Western Interstate Child Support Enforcement Council (WICSEC) Annual Training Conference Sept. 13-17, 2015.
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of out of state travel for two staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Fort Worth, Texas. The travel dates are September 13-17, 2015. As Child Support Director, I will attend, as will Deputy Director Tammie Widener.
WICSEC is a non-profit organization of public & private child support agencies and professionals from states, tribes and territories west of the Mississippi River. WICSEC provides for regular meetings, training workshops, seminars and conferences to discuss teach and educate the membership in order to achieve continued improvement in child & medical support order establishment, the collection of child and medical support, and paternity establishment. During this three day event, the participants attend presentations and workshops to enhance their knowledge of the most current information on all aspects of the child support program.
Of importance to us will be the implementation of UIFSA 2008 by the end of this calendar year, many changes will have to occur with the processing of our interstate cases. Every other state is also going through this change process and collaboration is vital to a smooth transition for our customers. This conference provides us with vital information on how other states work and gives us the opportunity to meet staff from other states with whom we work daily.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve out of state travel for Child Support Deputy Director, Tammie Widener to attend the Western Interstate Child Support Enforcement Council (WICSEC) Annual Training Conference Sept. 13-17, 2015.
7.10Approve Plans & Specifications and Initiate Public Bidding Process for the Seigler Creek Pipe Replacement and Fish Ladder Project
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
In 2013 , Special Districts was approached by the County's Water Resources Department and representatives of the Elem Indian Colony to discuss a gravity sewer line that crosses Seigler Creek in the Lower Lake area. This sewer line was installed in the late 1970's and conveys nearly the entire flow of wastewater from the community of Lower Lake. It is 10-inches in diameter and constructed of vitrified clay pipe, (VCP) and when originally installed, it had a concrete encasement placed over the top to protect it from creek scour and physical damage from debris transported by the creek. Over many years, portions of the concrete deteriorated and were broken off, exposing the pipe. With the down-cutting of the creek channel below this area, the pipe encasement created a barrier for passage by the Clear Lake Hitch.
The proposed project will replace the existing pipe with 37' of more suitable material (PVC) and be covered with a new concrete encasement. The fish ladder will be attached to the new pipe and will run approximately 85 feet downstream from the pipe. This will provide a gradual slope, allowing effective fish migration upstream.
Costs of the project will be shared between LACOSAN and the Elem Indian Colony. The pipe replacement will be funded by LACOSAN with District funds, (B.U. 8354, 61.69) and the fish ladder cost will be borne by the Elem Colony through grants through the U.S. Fish and Wildlife Service and the Bureau of Reclamation.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $175,000.00
Amount Budgeted: $175,000.00
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Costs of the project will be shared between LACOSAN and the Elem Indian Colony. The LACOSAN share will come from District funds, (B.U. 8354, 61.69) and the Elem Colony share is funded through grants through the U.S. Fish and Wildlife Service and the Bureau of Reclamation.
STAFFING IMPACT (if applicable) : N/A
..Recommended Action
RECOMMENDED ACTION: Approve Advertising for Bids for the Seigler Creek Pipe Replacement and Fish Ladder Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Mark Dellinger, Jan Coppinger, Scott Harter
DATE: June 9, 2015
SUBJECT: Approve Plans & Specifications and Initiate Public Bidding Process for the Seigler Creek Pipe Replacement and Fish Ladder Project.
EXECUTIVE SUMMARY:
In 2013 , Special Districts was approached by the County's Water Resources Department and representatives of the Elem Indian Colony to discuss a gravity sewer line that crosses Seigler Creek in the Lower Lake area. This sewer line was installed in the late 1970's and conveys nearly the entire flow of wastewater from the community of Lower Lake. It is 10-inches in diameter and constructed of vitrified clay pipe, (VCP) and when originally installed, it had a concrete encasement placed over the top to protect it from creek scour and physical damage from debris transported by the creek. Over many years, portions of the concrete deteriorated and were broken off, exposing the pipe. With the down-cutting of the creek channel below this area, the pipe encasement created a barrier for passage by the Clear Lake Hitch.
The proposed project will replace the existing pipe with 37' of more suitable material (PVC) and be covered with a new concrete encasement. The fish ladder will be attached to the new pipe and will run approximately 85 feet downstream from the pipe. This will provide a gradual slope, allowing effective fish migration upstream.
Costs of the project will be shared between LACOSAN and the Elem Indian Colony. The pipe replacement will be funded by LACOSAN with District funds, (B.U. 8354, 61.69) and the fish ladder cost will be borne by the Elem Colony through grants through the U.S. Fish and Wildlife Service and the Bureau of Reclamation.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $175,000.00
Amount Budgeted: $175,000.00
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Costs of the project will be shared between LACOSAN and the Elem Indian Colony. The LACOSAN share will come from District funds, (B.U. 8354, 61.69) and the Elem Colony share is funded through grants through the U.S. Fish and Wildlife Service and the Bureau of Reclamation.
STAFFING IMPACT (if applicable) : N/A
..Recommended Action
RECOMMENDED ACTION: Approve Advertising for Bids for the Seigler Creek Pipe Replacement and Fish Ladder Project.
7.11Approve Award of Bid for Highland Springs Road at Highland Creek Bridge Replacement Project near Kelseyville, CA Bid No. 15-02, to Pacific Infrastructure Construction, LLC, in the amount of $867,670.40, and authorize for the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, June 10, 2015. Four (4) bids were received and the apparent lowest responsible bidder was Pacific Infrastructure Construction, LLC, of Vacaville, CA. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Highland Springs Road Bridge over Highland Creek near Kelseyville, CA.
Staff recommends that the Board of Supervisors award the Contract for the Highland Springs Road at Highland Creek Bridge Replacement Project to Pacific Infrastructure Construction, LLC, in the amount of $867,670.40 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 867,670.4
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Highland Springs Road Bridge over Highland Creek near Kelseyville, CA.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the Contract for the Highland Springs Road at Highland Creek Bridge Replacement Project to Pacific Infrastructure Construction, LLC, in the amount of $867,670.40 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisor
FROM: Scott De Leon, Public Works Director
DATE: June 11, 2015
SUBJECT:
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, June 10, 2015. Four (4) bids were received and the apparent lowest responsible bidder was Pacific Infrastructure Construction, LLC, of Vacaville, CA. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Highland Springs Road Bridge over Highland Creek near Kelseyville, CA.
Staff recommends that the Board of Supervisors award the Contract for the Highland Springs Road at Highland Creek Bridge Replacement Project to Pacific Infrastructure Construction, LLC, in the amount of $867,670.40 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 867,670.4
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Highland Springs Road Bridge over Highland Creek near Kelseyville, CA.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the Contract for the Highland Springs Road at Highland Creek Bridge Replacement Project to Pacific Infrastructure Construction, LLC, in the amount of $867,670.40 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
7.12Adopt Resolution of Intention to Rename an Existing Road in the Kelseyville Area to Forrest's Road; Set the date and time of the Public Hearing, and Direct the Clerk of the Board to give notice pursuant to Sections 8322 and 8323 of the Streets and Highways Code.
Public Hearing
passed on consent
Staff memo
EXECUTIVE SUMMARY: A request has been made by certain citizens to rename an existing county-maintained road located off of Main Street in Kelseyville currently named Douglas Road (C.R. #516A). The proposed road name is Forrest's Road in memory of Forrest Seagrave, a very well-known and liked Kelseyville resident. For the convenience of the Board, a sketch of the road and the request to rename this road are attached. All of the owners of the property fronting the road to be renamed have signed the attached 'request'.
There are no other roads in the County with the name of FORREST'S ROAD.
The attached Resolution of Intention sets forth the location and proposed name change of this road.
Your favorable consideration of this Resolution will facilitate the renaming of this existing road.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Resolution of Intention, set the date and time of the public hearing and direct the Clerk of the Board to give notice pursuant to Sections 8322 and 8323 of the Streets and Highways Code.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 4, 2015
SUBJECT: Resolution of Intent to Rename an Existing Road in the Kelseyville Area - Forrest's Road
EXECUTIVE SUMMARY: A request has been made by certain citizens to rename an existing county-maintained road located off of Main Street in Kelseyville currently named Douglas Road (C.R. #516A). The proposed road name is Forrest's Road in memory of Forrest Seagrave, a very well-known and liked Kelseyville resident. For the convenience of the Board, a sketch of the road and the request to rename this road are attached. All of the owners of the property fronting the road to be renamed have signed the attached 'request'.
There are no other roads in the County with the name of FORREST'S ROAD.
The attached Resolution of Intention sets forth the location and proposed name change of this road.
Your favorable consideration of this Resolution will facilitate the renaming of this existing road.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Resolution of Intention, set the date and time of the public hearing and direct the Clerk of the Board to give notice pursuant to Sections 8322 and 8323 of the Streets and Highways Code.
7.13Approve Agreement between the County of Lake and Quincy Engineering for Construction Management Services for Ackley Road at Manning Creek and Highland Springs Road at Highland Creek Bridge Replacement Project, near Lakeport, CA; in the amount of $308,816, and Authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On March 30, 2015, the Department of Public Works issued a Request for Proposals (RFP) for Construction Management Services for Ackley Road at Manning Creek (14C-0083) and Highland Springs Road at Highland Creek (14C-0085) Bridge Replacement Project.
One proposal, from Quincy Engineering, was received as a result of the solicitation. Quincy's proposal was found to be responsive to the RFP requirements. Quincy has successfully performed similar services for the County and is deemed well qualified to perform the work. In accordance with Caltrans Local Assistance Procedures Manual, since only one proposal was received, staff consulted with Caltrans to ensure their concurrence with our solicitation process and to secure their approval of a Public Interest Finding (PIF) to initiate negotiations with Quincy through a non-competitive negotiated contract. Caltrans concurred that the RFP had been adequately advertised and publicized to the consultant community and approved the PIF. Subsequently, staff negotiated the proposed fee with Quincy and they have agreed that the fee for their services will not exceed $308,816.00.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Engineering Services for Construction Management Services for Ackley Road at Manning Creek and Highland Springs Road at Highland Creek Bridge Replacement Project with Quincy Engineering in the amount not to exceed $308,816.00 and authorize the Chairman to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 308,816.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Engineering Services for Construction Management Services for Ackley Road at Manning Creek and Highland Springs Road at Highland Creek Bridge Replacement Project with Quincy Engineering in the amount not to exceed $308,816.00 and authorize the Chairman to execute said Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 10, 2015
SUBJECT: Approve Agreement between the County of Lake and Quincy Engineering for Construction Management Services for Ackley Road at Manning Creek and Highland Springs Road at Highland Creek Bridge Replacement Project, near Lakeport, CA
EXECUTIVE SUMMARY: On March 30, 2015, the Department of Public Works issued a Request for Proposals (RFP) for Construction Management Services for Ackley Road at Manning Creek (14C-0083) and Highland Springs Road at Highland Creek (14C-0085) Bridge Replacement Project.
One proposal, from Quincy Engineering, was received as a result of the solicitation. Quincy's proposal was found to be responsive to the RFP requirements. Quincy has successfully performed similar services for the County and is deemed well qualified to perform the work. In accordance with Caltrans Local Assistance Procedures Manual, since only one proposal was received, staff consulted with Caltrans to ensure their concurrence with our solicitation process and to secure their approval of a Public Interest Finding (PIF) to initiate negotiations with Quincy through a non-competitive negotiated contract. Caltrans concurred that the RFP had been adequately advertised and publicized to the consultant community and approved the PIF. Subsequently, staff negotiated the proposed fee with Quincy and they have agreed that the fee for their services will not exceed $308,816.00.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Engineering Services for Construction Management Services for Ackley Road at Manning Creek and Highland Springs Road at Highland Creek Bridge Replacement Project with Quincy Engineering in the amount not to exceed $308,816.00 and authorize the Chairman to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 308,816.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Engineering Services for Construction Management Services for Ackley Road at Manning Creek and Highland Springs Road at Highland Creek Bridge Replacement Project with Quincy Engineering in the amount not to exceed $308,816.00 and authorize the Chairman to execute said Agreement.
7.14Adopt Resolution to Appropriate Unanticipated Revenue in Budget Unit 2203 - Sheriff/Marijuana, in the amount of $40,000, to account 23.80 for FY 14/15, to be used for helicopter services for the eradication of marijuana.
Resolution
passed on consent
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Carried 5-0 — moved by Figueroa (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests to appropriate revenue received from the Drug Enforcement Agency in the
amount of $40,000.00. These funds will be allocated to the Sheriff/Marijuana budget 2203 and appropriated in object code 23.80 for
helicopter services. Any funds not used during the current fiscal year will be allocated to this budget in FY 2015/16.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 40,000
Amount Budgeted: 40,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
These are monies received from the DEA and therefore, there is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department, by a 4/5 vote of the Board of Supervisors, recommends the appropriation of unanticipated revenue, in the amount of $40,000, to the Sheriff/Marijuana budget 2203, object code 23.80 for FY 14/15, to be used for helicopter services for the eradication of marijuana.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 9, 2015
SUBJECT: Request to appropriate unanticipated revenue to the Sheriff/Coroner budget 2203
EXECUTIVE SUMMARY:
The Sheriff's Department requests to appropriate revenue received from the Drug Enforcement Agency in the
amount of $40,000.00. These funds will be allocated to the Sheriff/Marijuana budget 2203 and appropriated in object code 23.80 for
helicopter services. Any funds not used during the current fiscal year will be allocated to this budget in FY 2015/16.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 40,000
Amount Budgeted: 40,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
These are monies received from the DEA and therefore, there is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department, by a 4/5 vote of the Board of Supervisors, recommends the appropriation of unanticipated revenue, in the amount of $40,000, to the Sheriff/Marijuana budget 2203, object code 23.80 for FY 14/15, to be used for helicopter services for the eradication of marijuana.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.14 with the exception of 7.7. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.29:10 AM - Swearing in ceremony of new correctional officer
Ceremonial Item
Staff memo
EXECUTIVE SUMMARY:
Swearing in of new Correctional Officer Rikki Salmans
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sheriff Brian Martin
DATE: June 23, 2015
SUBJECT: Swearing in of new Correctional Officer
EXECUTIVE SUMMARY:
Swearing in of new Correctional Officer Rikki Salmans
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Clerk’s notes: Sheriff Martin introduced new Correctional Officer Rikki Salmans and administered the oath of office. There were many staff and family members present.
8.39:15 A.M. - (Sitting as the Lake County Housing Commission Board of Directors) - Consideration of Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2015/16.
Action Item
Adopted
Carried 5-0 — moved by Figueroa
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with the Fiscal Year 2015/2016 budget spreadsheet detailing both revenue and expenditures for the program.
The Fiscal Year 2015/2016 budget spreadsheet includes the estimates for the anticipated reduction in the Family Self-Sufficiency Coordinator Fees earned based on reduced caseload size; increased revenue for contract funds from Social Services for assistance with developing a pool of landlords willing to rent to CalWORKs recipients; and the shift of costs related to the Office Assistant time supporting other programs provided at the Lucerne Satellite Office.
This budget has no impact on the County General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
FISCAL IMPACT: X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
Budget Attached
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2015/2016, providing staff with a minute order to verify your actions.
Thank you for your consideration.
Attachments
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Carol J. Huchingson, Executive Director, Lake County Housing
Commission
DATE: June 10, 2015
SUBJECT: Approval of Lake County Housing Commission Section 8 Housing
Choice Voucher Program Budget for Fiscal Year 2015/2016
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with the Fiscal Year 2015/2016 budget spreadsheet detailing both revenue and expenditures for the program.
The Fiscal Year 2015/2016 budget spreadsheet includes the estimates for the anticipated reduction in the Family Self-Sufficiency Coordinator Fees earned based on reduced caseload size; increased revenue for contract funds from Social Services for assistance with developing a pool of landlords willing to rent to CalWORKs recipients; and the shift of costs related to the Office Assistant time supporting other programs provided at the Lucerne Satellite Office.
This budget has no impact on the County General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
FISCAL IMPACT: X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
Budget Attached
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2015/2016, providing staff with a minute order to verify your actions.
Thank you for your consideration.
Attachments
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
On motion of Director Figueroa, and by vote of the Board, approved the revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2015/16. The motion carried by the following vote:
Ayes: Directors Comstock, Smith, Steele, Figueroa, and Farrington
Absent: Director Brown
Clerk’s notes: Resident Board Member of the Lake County Housing Commission, Deborah Figueroa, joined the Board for this item.
Lake County Housing Commission Executive Director Carol Huchingson presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
8.49:20 A.M. - (Sitting as the Lake County Housing Commission, Board of Directors) - Consideration of Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2014/2015.
Report
approved
Carried 5-0 — moved by Figueroa
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a revised Fiscal Year 2014/2015 budget spreadsheet detailing the changes to both revenue and expenditures for the program.
The Fiscal Year 2014/2015 budget spreadsheet includes the budget amounts previously approved by your Board as well as the recommended changes. These changes reflect the actual activity in the Section 8 Program.
This budget has no impact on the County General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
FISCAL IMPACT: X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
Budget Attached
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2014/2015, providing staff with a minute order to verify your actions.
Thank you for your consideration.
Attachments
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Carol J. Huchingson, Executive Director, Lake County Housing
Commission
DATE: June 10, 2015
SUBJECT: Approval of Revised Lake County Housing Commission Section 8
Housing Choice Voucher Program Budget for Fiscal Year 2014/2015
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a revised Fiscal Year 2014/2015 budget spreadsheet detailing the changes to both revenue and expenditures for the program.
The Fiscal Year 2014/2015 budget spreadsheet includes the budget amounts previously approved by your Board as well as the recommended changes. These changes reflect the actual activity in the Section 8 Program.
This budget has no impact on the County General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
FISCAL IMPACT: X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
Budget Attached
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2014/2015, providing staff with a minute order to verify your actions.
Thank you for your consideration.
Attachments
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
On motion of Director Figueroa, and by vote of the Board, approved the revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2014/2015. The motion carried by the following vote:
Ayes: Directors Comstock, Smith, Steele, Figueroa, and Farrington
Absent: Director Brown
Clerk’s notes: Resident Board Member of the Lake County Housing Commission, Deborah Figueroa, joined the Board for this item.
Lake County Housing Commission Executive Director Carol Huchingson presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
8.59:25 A.M. - PUBLIC HEARING - Discussion/Consideration of approval to submit the local Edward Byrne Memorial Justice Assistance Grant (JAG) program application for FY 2015/16 in the amount of $14,167.
Public Hearing
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office has been Awarded a grant by the US Department of Justice that Provides that funding is available through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
The following amounts have been received in prior years.
FY2009/10 $21,745
FY2010/11 $20,913
FY2011-12 $15,577
FY2012/13 $14,497
FY2013/14 $13,652
FY2014/15 $15,246
FY2015/16 $14,167
The Sheriff's Office will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
These funds will be included in our FY2015/16 final budget request. Upon your review, please authorize the County Administrative Officer to sign the Grant Award and Special Conditions and provide a minute order.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies will be allocated to the Sheriff budget 2221
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Lake County Sheriff's Office recommends approval for the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $14,167, to provide funding for an extra help employee to assist with forensic processing and data collection services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 16, 2015
SUBJECT: Request for approval to submit the local Edward Byrne Memorial Justice Assistance Grant (JAG) program application for FY 2015/16 in the amount of $14,167
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office has been Awarded a grant by the US Department of Justice that Provides that funding is available through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
The following amounts have been received in prior years.
FY2009/10 $21,745
FY2010/11 $20,913
FY2011-12 $15,577
FY2012/13 $14,497
FY2013/14 $13,652
FY2014/15 $15,246
FY2015/16 $14,167
The Sheriff's Office will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
These funds will be included in our FY2015/16 final budget request. Upon your review, please authorize the County Administrative Officer to sign the Grant Award and Special Conditions and provide a minute order.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies will be allocated to the Sheriff budget 2221
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Lake County Sheriff's Office recommends approval for the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $14,167, to provide funding for an extra help employee to assist with forensic processing and data collection services.
On motion of Supervisor Steele, and by vote of the Board, approved submission of the local Edward Byrne Memorial Justice Assistance Grant (JAG) program application for FY 2015/16 in the amount of $14,167. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin and Undersheriff Chris Macedo presented the item to the Board.
Chair Farrington opened the public hearing. No one present wished to speak and the public hearing was closed.
8.69:45 A.M. - Consideration of request for Board direction regarding proposed amendment to Lake County Zoning Ordinance regarding age limits on manufactured home installations.
Ordinance
Staff memo
ATTACHMENT: Copy of Existing Zoning Ordinance Section with draft revision added
SUMMARY
On May 19, 2015 your Board directed staff to develop an exception to the proposed 10-year age limit on the installation of used manufactured homes onto private property, exclusively for existing manufactured home owners located within mobilehome parks to be able to relocate their older units out of parks and onto lots they own.
Staff has revised the proposed revision to Section 10.20(b) of the Lake County Zoning Ordinance to include a specific exception for owners of manufactured homes located within mobilehome parks that are within the jurisdictional boundary of Lake County, provided that the manufactured home has been owned by the individual seeking to relocate the unit for a minimum of 2 years, and the individual purchased the property prior to the (anticipated) effective date of this ordinance revision. Please refer to page 3 of the attachment, which contains the proposed ordinance revisions in red font.
It is staff's opinion that any exception to the 10-year age limited be designed to only apply to owners of older units within parks that have already started the process of relocating their home to a lot they own within the County, and that they have owned the manufactured home for a minimum of two years. This exception should only be applicable to owners within mobilehome parks that are located in the County, not parks within the City of Lakeport or Clearlake. In these cases, the manufactured home will still need to meet the minimum architectural standards of the Zoning Ordinance, and the fire codes applicable to the particular location.
..Recommended Action
RECOMMENDATION
Staff is recommending that the Board of Supervisors review this latest draft language and provide guidance to staff for any further refinement. In order to expedite this ordinance revision process, staff has scheduled this matter for review and recommendation by the Planning Commission on June 25, 2015, and has provided the required 10-day legal notification. Should your Board determine on June 23rd that additional revisions to the draft exception language are necessary, staff will be able to discuss the changes with the Commission on June 25th before bringing the ordinance revision back to your Board for final adoption in July. The previously reviewed revision to the definition of Manufactured Home in the Zoning Ordinance remain unchanged and will be included in the proposed Ordinance for the Planning Commission and BOS.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Proposed Amendment to Lake County Zoning Ordinance Pertaining to Age Limits on Manufactured Home Installations
June 23, 2015 Agenda Item
DATE: June 9, 2015
ATTACHMENT: Copy of Existing Zoning Ordinance Section with draft revision added
SUMMARY
On May 19, 2015 your Board directed staff to develop an exception to the proposed 10-year age limit on the installation of used manufactured homes onto private property, exclusively for existing manufactured home owners located within mobilehome parks to be able to relocate their older units out of parks and onto lots they own.
Staff has revised the proposed revision to Section 10.20(b) of the Lake County Zoning Ordinance to include a specific exception for owners of manufactured homes located within mobilehome parks that are within the jurisdictional boundary of Lake County, provided that the manufactured home has been owned by the individual seeking to relocate the unit for a minimum of 2 years, and the individual purchased the property prior to the (anticipated) effective date of this ordinance revision. Please refer to page 3 of the attachment, which contains the proposed ordinance revisions in red font.
It is staff's opinion that any exception to the 10-year age limited be designed to only apply to owners of older units within parks that have already started the process of relocating their home to a lot they own within the County, and that they have owned the manufactured home for a minimum of two years. This exception should only be applicable to owners within mobilehome parks that are located in the County, not parks within the City of Lakeport or Clearlake. In these cases, the manufactured home will still need to meet the minimum architectural standards of the Zoning Ordinance, and the fire codes applicable to the particular location.
..Recommended Action
RECOMMENDATION
Staff is recommending that the Board of Supervisors review this latest draft language and provide guidance to staff for any further refinement. In order to expedite this ordinance revision process, staff has scheduled this matter for review and recommendation by the Planning Commission on June 25, 2015, and has provided the required 10-day legal notification. Should your Board determine on June 23rd that additional revisions to the draft exception language are necessary, staff will be able to discuss the changes with the Commission on June 25th before bringing the ordinance revision back to your Board for final adoption in July. The previously reviewed revision to the definition of Manufactured Home in the Zoning Ordinance remain unchanged and will be included in the proposed Ordinance for the Planning Commission and BOS.
This item has been continued to July 7, 2015 at 9:45 a.m.
8.710:00 A.M. - Consideration of (a) Approve Work and Financial Plan between Lake County and USDA Animal and Plant Health Inspection Service (APHIS-WS) for July 1, 2015 - June 30, 2016, in the amount of $97,421 and authorize the Chair to sign; and (b) Adopt Resolution Approving a Cooperative Agreement with the US Department of Agriculture to provide an animal damage control program for the County of Lake.
Resolution
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution which approves the Work and Financial Plan with the USDA Wildlife Services to provide animal damage control.
The cost of the program has increased from $96,457 to $97,421 for 1.5 Trappers. This is a 1% increase over the previous cooperative agreement. The actual cost of the program is $124,449 and the federal/county partnership is $27,068 federal (22%) and $97,421 county (78%). The county cost includes miles driven, ATV rental, horse and dog use, overhead, and individuals salary and benefits (depending on years of service).
Should you adopt the Resolution, please have the Chair sign three (3) original copies of the Work and Financial Plan and return them to the Department of Agriculture for further processing. A signed, completed copy will be returned for your files.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $97,421
Amount Budgeted:$97,421
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Work and Financial Plan between Lake County and USDA Animal and Plant Health Inspection Service (APHIS-WS) for July 1, 2015 - June 30, 2016, in the amount of $97,421 and authorize the Chair to sign; and (b) Adopt Resolution Approving a Cooperative Agreement with the US Department of Agriculture to provide an animal damage control program for the County of Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner
DATE: June 16, 2015
SUBJECT: (a) Approve Work and Financial Plan between Lake County and USDA Animal and Plant Health Inspection Service (APHIS-WS) for July 1, 2015 - June 30, 2016, in the amount of $97,421 and authorize the Chair to sign; and (b) Adopt Resolution Approving a Cooperative Agreement with the US Department of Agriculture to provide an animal damage control program for the County of Lake.
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution which approves the Work and Financial Plan with the USDA Wildlife Services to provide animal damage control.
The cost of the program has increased from $96,457 to $97,421 for 1.5 Trappers. This is a 1% increase over the previous cooperative agreement. The actual cost of the program is $124,449 and the federal/county partnership is $27,068 federal (22%) and $97,421 county (78%). The county cost includes miles driven, ATV rental, horse and dog use, overhead, and individuals salary and benefits (depending on years of service).
Should you adopt the Resolution, please have the Chair sign three (3) original copies of the Work and Financial Plan and return them to the Department of Agriculture for further processing. A signed, completed copy will be returned for your files.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $97,421
Amount Budgeted:$97,421
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Work and Financial Plan between Lake County and USDA Animal and Plant Health Inspection Service (APHIS-WS) for July 1, 2015 - June 30, 2016, in the amount of $97,421 and authorize the Chair to sign; and (b) Adopt Resolution Approving a Cooperative Agreement with the US Department of Agriculture to provide an animal damage control program for the County of Lake.
a) On motion of Supervisor Comstock, and by vote of the Board, approved the Work and Financial Plan between Lake County and USDA Animal and Plant Health Inspection Service (APHIS-WS) for July 1, 2015 - June 30, 2016, in the amount of $97,421 and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
b) Supervisor Comstock offered the Resolution and it was passed by roll call vote (5 ayes).
Clerk’s notes: Agricultural Commissioner Steve Hajik and Mark Ono from USDA Wildlife Services gave the presentation to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Phil Murphy, Dennis Pluth, Joe Wells, Josh Bush, and Joan Moss. No one else present wished to speak and the public input portion of the item was closed.
8.810:15 A.M. - Joint presentation with Dept. of Fish and Wildlife to provide an update on the hitch.
Report
Staff memo
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Amount Budgeted: none
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Request consideration for 30 minute joint presentation with Dept. of Fish and Wildlife to provide an update on the hitch
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Greg Giusti, Director UCCE Lake/Mendocino Counties
DATE: June 23, 2015
SUBJECT: Request consideration for 30 minute joint presentation with Dept. of Fish and Wildlife to provide an update on the hitch
EXECUTIVE SUMMARY: The UC Cooperative Extension and the California Department of Fish and Wildlife would like to provide an informational item to the Board to appraise them, and the public, of the progress being made in developing a Conservation Plan for the Clear Lake hitch. The UC and the CDFW have been working with the Lake County Departments of Water and Planning in addressing the many sensitive topics connected with this issue. This is an informational item and no action is expected of the Board.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost: none
Amount Budgeted: none
Additional Requested: none
Annual Cost (if planned for future years): none
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Request consideration for 30 minute joint presentation with Dept. of Fish and Wildlife to provide an update on the hitch
The presentation was informational only. No action was taken by the Board.
Clerk’s notes: U.C. Cooperative Extension/Farm Advisor Greg Giusti presented the item to the Board and introduced Kevin Thomas & Isabelle Bauer from the California Department of Fish and Wildlife.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
8.910:30 A.M. - (SECOND READING- Revised) - Consideration of an Ordinance Authorizing the Implementation of a Community Choice Aggregation Program for electrical power purchase, including renewable energy, for residents and businesses in the unincorporated area of Lake County.
Ordinance
Adopted
Staff memo
Sole Source
Should the Board wish - after reviewing the attached documents and hearing the proposal - to enter into a contract with CCP, we can consider making certain findings to exempt this action from the competitive bidding process. An exemption under Lake County Code Section 2-38 (2) Not in the public interest is applicable due to the unique nature of the services provided by CCP. CCP is the only company or organization that offers a turnkey, fully financed CCA solution that allows Lake County to establish an individual CCA program, thereby directly retaining all of the benefits of CCA and retaining direct control of all of the CCA policies.
Process
CCP has prepared a Feasibility Study, a draft CCA Ordinance and a draft contract for our review. If the Board agrees to implement a CCA program through a turnkey contract with CCP, then a contract with CCP and a CCA Ordinance would be presented for adoption at the next regular Board meeting.
RECOMMENDED ACTION:
I recommend that the Board advance the Ordinance for second reading and adoption.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Anthony Farrington, Board Chair
DATE: May 26, 2015
SUBJECT: Consideration of an Ordinance Authorizing the Implementation of a Community Choice Aggregation Program for electrical power purchase, including renewable energy, for residents and businesses in the unincorporated area of Lake County.
EXECUTIVE SUMMARY:
During the past month, staff and I have met with representatives of California Clean Power ("CCP"), a turnkey, full service CCA provider, to determine the benefits of implementing a Community Choice Aggregation electrical procurement program.
An overview of the Community Choice Aggregation program and the benefits of entering into a turnkey contract with California Clean Power is attached. Representatives of CCP will attend the May 19 Board meeting to present this proposal to the full Board.
Sole Source
Should the Board wish - after reviewing the attached documents and hearing the proposal - to enter into a contract with CCP, we can consider making certain findings to exempt this action from the competitive bidding process. An exemption under Lake County Code Section 2-38 (2) Not in the public interest is applicable due to the unique nature of the services provided by CCP. CCP is the only company or organization that offers a turnkey, fully financed CCA solution that allows Lake County to establish an individual CCA program, thereby directly retaining all of the benefits of CCA and retaining direct control of all of the CCA policies.
Process
CCP has prepared a Feasibility Study, a draft CCA Ordinance and a draft contract for our review. If the Board agrees to implement a CCA program through a turnkey contract with CCP, then a contract with CCP and a CCA Ordinance would be presented for adoption at the next regular Board meeting.
RECOMMENDED ACTION:
I recommend that the Board advance the Ordinance for second reading and adoption.
Supervisor Smith offered the Ordinance and it was passed by roll call vote (5 ayes).
Clerk’s notes: Chair Farrington presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Roy Stahl and Richard Burk. No one else present wished to speak and the public input portion of the item was closed.
8.1010:45 A.M. - Consideration of (a) Request to use county staff to explore possible solutions to Lucerne’s water system issues, including authorizing Supervisor Steele to execute any necessary agreements to protect the proprietary information of water system operators in Lake County; and (b) Request to invite California Water Company to participate in the process.
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Lucerne is a disadvantaged community in District 3 with an aging water system. I would like to put together a small team, consisting of Special Districts, myself and County Counsel to explore potential future solutions.
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, Supervisor, District 3
DATE: June 23, 2015
SUBJECT: (a) Consideration of request to use county staff to explore possible solutions to Lucerne's water system issues, including authorizing Supervisor Steele to execute any necessary agreements to protect the proprietary information of water system operators in Lake County; and (b) Consideration of request to invite California Water Company to participate in the process.
EXECUTIVE SUMMARY:
Lucerne is a disadvantaged community in District 3 with an aging water system. I would like to put together a small team, consisting of Special Districts, myself and County Counsel to explore potential future solutions.
..Recommended Action
RECOMMENDED ACTION:
a) On motion of Supervisor Steele, and by vote of the Board, approved the request to use county staff to explore possible solutions to Lucerne’s water system issues and authorized Supervisor Steele to execute any necessary agreements to protect the proprietary information of water system operators in Lake County. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
b) There was Board consensus to encourage and invite California Water Company to participate in the process.
Clerk’s notes: Supervisor Steele presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: John Winslow, Joan Moss, Robert Patton, and Craig Bach. No one else present wished to speak and the public input portion of the item was closed.
8.111:00 P.M. - Workshop: Standardized Emergency Management System ("SEMS") Executive Course for Elected Officials
Report
Staff memo
EXECUTIVE SUMMARY:
During the transition of Office of Emergency Services ("OES") from the Sheriff's Department to the County Administrative Office ("CAO"), several improvements were outlined for OES to implement. In March of 2014, the CAO appointed an Emergency Services Manager to lead the daily activities of OES on behalf of the County. Following the evolution of OES, the Disaster Councils adoption of the OES Multi-year Strategic Plan, and the 2014 December Winter Storm, we determined the need to provide additional staff training to the County of Lake in order to ensure an effective response to an emergency in the Lake Operational Area and to adequately staff the Emergency Operations Center ("EOC").
To meet this goal, we required that all County staff complete basic Incident Command System and National Incident Management System training in order to fulfill their requirements as Disaster Services Workers under State law. In addition, we required additional training for management, followed by position specific training in the Planning & Intelligence, Operations, Logistics, Finance/Administration and Management sections for EOC personnel. The final step in this process is to provide this report to your board, and provide you with an overview of the SEMS, the Operational Area, and the role of the Board of Supervisors in an emergency.
Lake County OES sincerely appreciates the support of your Board and the opportunity to provide this presentation and report.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marisa Chilafoe, Emergency Services Manager
DATE: June 16, 2015
SUBJECT: Workshop: Standardized Emergency Management System ("SEMS") Executive Course for Elected Officials
EXECUTIVE SUMMARY:
During the transition of Office of Emergency Services ("OES") from the Sheriff's Department to the County Administrative Office ("CAO"), several improvements were outlined for OES to implement. In March of 2014, the CAO appointed an Emergency Services Manager to lead the daily activities of OES on behalf of the County. Following the evolution of OES, the Disaster Councils adoption of the OES Multi-year Strategic Plan, and the 2014 December Winter Storm, we determined the need to provide additional staff training to the County of Lake in order to ensure an effective response to an emergency in the Lake Operational Area and to adequately staff the Emergency Operations Center ("EOC").
To meet this goal, we required that all County staff complete basic Incident Command System and National Incident Management System training in order to fulfill their requirements as Disaster Services Workers under State law. In addition, we required additional training for management, followed by position specific training in the Planning & Intelligence, Operations, Logistics, Finance/Administration and Management sections for EOC personnel. The final step in this process is to provide this report to your board, and provide you with an overview of the SEMS, the Operational Area, and the role of the Board of Supervisors in an emergency.
Lake County OES sincerely appreciates the support of your Board and the opportunity to provide this presentation and report.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
This presentation was for training purposes only. No action was taken by the Board.
Clerk’s notes: Emergency Services Manager Marisa Chilafoe presented the item to the Board and introduced Carrie Lindecker from Senator Mike McGuire's office and training consultant Russ Patterson.
Mr. Patterson gave the training presentation to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Resolution Amending Resolution No. 2014-111 to Amend the FY 2014-15 Adopted Budget to Adjust Appropriations For Workers Compensation And Other Accounts.
Resolution
Adopted
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 3-0 (recovered from the archived minutes by OCR)
Farrington: aye Smith: aye Steele: aye
Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Following a recent update of information (e.g. claim history) used to allocate the workers compensation insurance premium, staff has re-allocated those costs among departments. The costs for some departments increased while others decreased. The net result was a savings of over $90,000 to the General Fund. Some of these savings are recommended to be re-allocated to other needs.
The most significant request is to appropriate $20,000 of these savings to replace a mower for the Parks Division. The Parks Division has two very old, well used mowers. One mower is unreliable and is in very poor condition, including having a cracked frame. This mower will likely not last until final budget in September. As the Division enters the busy summer season, staff requests funding to replace the mower. Replacing this mower has been requested in previous years but has not been funded.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached "Resolution Amending Resolution No. 2014-111 to Amend the FY 2014-15 Adopted Budget to Adjust Appropriations For Workers Compensation And Other Accounts"
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: June 23, 2015
SUBJECT: Consideration of Resolution Amending Resolution No. 2014-111 to Amend the FY 2014-15 Adopted Budget to Adjust Appropriations For Workers Compensation And Other Accounts
EXECUTIVE SUMMARY:
Following a recent update of information (e.g. claim history) used to allocate the workers compensation insurance premium, staff has re-allocated those costs among departments. The costs for some departments increased while others decreased. The net result was a savings of over $90,000 to the General Fund. Some of these savings are recommended to be re-allocated to other needs.
The most significant request is to appropriate $20,000 of these savings to replace a mower for the Parks Division. The Parks Division has two very old, well used mowers. One mower is unreliable and is in very poor condition, including having a cracked frame. This mower will likely not last until final budget in September. As the Division enters the busy summer season, staff requests funding to replace the mower. Replacing this mower has been requested in previous years but has not been funded.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached "Resolution Amending Resolution No. 2014-111 to Amend the FY 2014-15 Adopted Budget to Adjust Appropriations For Workers Compensation And Other Accounts"
Supervisor Comstock offered the Resolution and it was passed by roll call vote (4 ayes, Supervisor Brown absent).
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.3Consideration of Agreement between County of Lake and Kings View Corporation for FY 2015-16 Telepsychiatric services, maximum amount of $270,400 and authorize the Chair to sign.
Action Item
approved — Pass
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $270,400
Amount Budgeted: $238,646
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $270,400. Funds will be re-allocated from Salaries and Benefits that were previously allocated for the on staff Psychiatrist in the amount of $238,646. The remaining $31,754 will be funded through Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Kings View Corporation for TelePsychiatric services for Fiscal Year 2015-16 for a contract maximum of $270,400 and authorize the Board Chair to sign the Agreement.
..Body
Original memo text
..Title
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Morris, LMFT, MAC
Behavioral Health Director
DATE: June 23, 2015
SUBJECT: Agreement between County of Lake and Kings View Corporation for TelePsychiatric Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Kings View Corporation has over 15 years of experience providing TelePsychiatry services to patients in rural areas throughout California. Kings View Corporation will provide psychiatric evaluations and medication management for Lake County Behavioral Health clients. As Lake County Behavioral Health will not have a psychiatrist on staff going forward, Kings View Corporation's TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $270,400
Amount Budgeted: $238,646
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $270,400. Funds will be re-allocated from Salaries and Benefits that were previously allocated for the on staff Psychiatrist in the amount of $238,646. The remaining $31,754 will be funded through Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Kings View Corporation for TelePsychiatric services for Fiscal Year 2015-16 for a contract maximum of $270,400 and authorize the Board Chair to sign the Agreement.
..Body
On motion of Supervisor Comstock, and by vote of the Board, approved agreement between County of Lake and Kings View Corporation for FY 2015-16 Telepsychiatric services, for a maximum amount of $270,400, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Behavioral Health Director Linda Morris presented the item to the Board. Deputy Behavioral Health Director Kevin Thompson was also present.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.4Consideration of Extension of “Fee Waiver and Deferral Policy for Economic Development Projects” through December 31, 2015.
Action Item
approved
Carried 3-0
Farrington: aye Smith: aye Steele: aye
Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board will recall, in December 2011 your Board adopted a policy of temporary fee waivers and deferrals designed to help promote the creation, survival, and expansion of local businesses by providing upfront cost savings for projects that meet certain job creation, job retention, and/or tax generating criteria. Each subsequent year, your Board extended the policy for another year.
Since Lake County is still recovering from the Great Recession, with an unemployment rate of over 8%, staff recommends your Board approve the extension of this policy through December 31, 2015.
In calendar year 2014, a total of $8,003 in fees was waived for 5 applications. While the planning fees for large projects are not significant when considering the total cost of the project, it is one incentive the County can offer. More important than the dollar amount is the FY 2015/16 Recommended Budget includes the use of prior year carry over monies to offset any potential loss of revenue that may result from continuing this fee waiver policy.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board, sitting concurrently as the Lake County Sanitation District Board of Directors, approve the extension of the "Fee Waiver and Deferral Policy for Economic Development Projects," through December 31, 2015.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: June 23, 2015
SUBJECT: Consideration of Extension of "Fee Waiver and Deferral Policy for Economic Development Projects" through December 31, 2015
EXECUTIVE SUMMARY:
As your Board will recall, in December 2011 your Board adopted a policy of temporary fee waivers and deferrals designed to help promote the creation, survival, and expansion of local businesses by providing upfront cost savings for projects that meet certain job creation, job retention, and/or tax generating criteria. Each subsequent year, your Board extended the policy for another year.
Since Lake County is still recovering from the Great Recession, with an unemployment rate of over 8%, staff recommends your Board approve the extension of this policy through December 31, 2015.
In calendar year 2014, a total of $8,003 in fees was waived for 5 applications. While the planning fees for large projects are not significant when considering the total cost of the project, it is one incentive the County can offer. More important than the dollar amount is the FY 2015/16 Recommended Budget includes the use of prior year carry over monies to offset any potential loss of revenue that may result from continuing this fee waiver policy.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board, sitting concurrently as the Lake County Sanitation District Board of Directors, approve the extension of the "Fee Waiver and Deferral Policy for Economic Development Projects," through December 31, 2015.
On motion of Supervisor/Director Comstock, and by vote of the Board, approved the extension of “Fee Waiver and Deferral Policy for Economic Development Projects” through December 31, 2015. The motion carried by the following vote:
Ayes: Supervisors/Directors Comstock, Smith, Steele, and Farrington
Absent: Supervisor/Director Brown
Clerk’s notes: Chair Farrington announced that the Board of Supervisors was sitting concurrently as the Board of Directors of the Lake County Sanitation District.
County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.5Consideration of Resolution Proclaiming a Continued Local Emergency Due to Drought Conditions in Lake County.
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
California Governor Edmund G Brown, Jr. proclaimed a State of Emergency on January 17, 2014, due to severe drought conditions throughout California, and on March 4, 2014, your board proclaimed a state of local emergency due to local conditions and has since extended the original proclamation a total of twelve times. Governor Brown continued the State of Emergency on April 25, 2014, calling Californian's to redouble their conservations efforts.
On April 1, 2015, Governor Brown issued Executive Order B-29-15, requiring mandatory reduction of water usage across the state as water supply continues to be severely depleted despite the rain storms this winter. With anticipated loss to local agricultural production, an increased risk to wildlife, an impact to the local recreational use of Clear Lake, and an extreme risk of wildfire due to conditions, it is prudent to update the proclamation and continue our efforts in response to this emergency.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems, agriculture, and impacted citizens as the drought persists. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors, local growers and ranchers, and private well owners in maintaining the health and safety of Lake County residents and tourists, protecting our local economy, and preserving our natural resources through subsequent drought emergencies.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the Resolution Proclaiming a Continued Local Emergency Due to Drought Conditions in Lake County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marisa Chilafoe, Emergency Services Manager
DATE: June 15, 2015
SUBJECT: Consideration of Resolution Proclaiming a Continued Local Emergency Due To Drought Conditions in Lake County
EXECUTIVE SUMMARY:
California Governor Edmund G Brown, Jr. proclaimed a State of Emergency on January 17, 2014, due to severe drought conditions throughout California, and on March 4, 2014, your board proclaimed a state of local emergency due to local conditions and has since extended the original proclamation a total of twelve times. Governor Brown continued the State of Emergency on April 25, 2014, calling Californian's to redouble their conservations efforts.
On April 1, 2015, Governor Brown issued Executive Order B-29-15, requiring mandatory reduction of water usage across the state as water supply continues to be severely depleted despite the rain storms this winter. With anticipated loss to local agricultural production, an increased risk to wildlife, an impact to the local recreational use of Clear Lake, and an extreme risk of wildfire due to conditions, it is prudent to update the proclamation and continue our efforts in response to this emergency.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems, agriculture, and impacted citizens as the drought persists. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors, local growers and ranchers, and private well owners in maintaining the health and safety of Lake County residents and tourists, protecting our local economy, and preserving our natural resources through subsequent drought emergencies.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the Resolution Proclaiming a Continued Local Emergency Due to Drought Conditions in Lake County.
Supervisor Comstock offered the Resolution and it was passed by roll call vote (4 ayes, Supervisor Brown absent).
Clerk’s notes: Emergency Services Manager Marisa Chilafoe presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, J. DeHaan, S. Jansen and K.Ferguson; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Evaluation
Title: County Administrative Officer
Closed Session Item
10.3Conference with Legal Counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1): Lakeside Heights HOA v. County of Lake
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 2:21 p.m. having taken no action.