Board Of Supervisors — Tuesday, July 28, 2015

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: July 13, 2015 SUBJECT: Approve Plans and Specifications for the Behavioral Health Clearlake Facility Expansion Project, Clearlake, California; Bid No. 15-06 EXECUTIVE SUMMARY: The Plans and Specifications for the Behavioral Health Clearlake Facility Expansion Project are complete and a copy has been filed with the Clerk of the Board. General work description: Building addition of approximately 3,400 square feet to an existing office building. Existing building and proposed addition are single story, wood frame construction and concrete slab on grade. Exterior wall is cement plaster, roofing is low-slope TPO, window and entrance are storefront system. Construction includes a new office wing, new covered entrance / lobby extension, and toilet room and site improvements for ADA accessibility. The construction estimate is approximately $1,250,000. The Behavioral Health Department has budgeted sufficient funds for the construction of this project. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted Estimated Cost: 1,250,000 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The Behavioral Health Department has budgeted sufficient funds for services to be provided under Amendment Two. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Jim Brown, Health Services Director DATE: July 15, 2015 SUBJECT: Health Services Requests Board Approval to Appoint Dr. Robert Gardner to Serve on the Partnership HealthPlan Board of Commissioners and Represent Lake County for a Period of Four Years EXECUTIVE SUMMARY: The Health Services Department was recently notified by Joan Reynolds that she was retiring this year, and that due to her retirement she was resigning her position as a member of the Partnership HealthPlan Board of Commissioners. The principle function of the governing board is to provide oversight and guidance, set policy and provide strategic direction. County of Lake, under the current Membership guidelines will continue to hold two seats on the Commission. Dr. Tait currently holds one of the two seats. As a result of Joan's retirement, we contacted Dr. Robert Gardner, who is very interested in representing the County of Lake on this Commission. Dr. Gardner received his Medical Degree in 1974 from Thomas Jefferson University in Philadelphia. During the course of his career, Dr. Gardner has held many positions as Medical Director for multiple medical facilities and clinics and was the Assistant Health Officer in Marin County from 1980-1982. He had a private practice from 1981 through 1996 in San Rafael and Rohnert Park, and from 2000 through 2009 he had a private practice in Lucerne. Dr. Gardner continues to serve as Medical Director for both Lake County Hospice as well as the Lucerne Community Clinic. The Health Services Department is requesting Board approval to appoint Dr. Robert Gardner to the Partnership HealthPlan Board of Commissioners to represent County of Lake for a period of four years. If you should have any questions, please contact me at 263-1090. FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director SUBJECT: Proposed Amendment to Lake County Zoning Ordinance Pertaining to Age Limits on Manufactured Home Installations July 28, 2015 Agenda Item DATE: July 8, 2015 ATTACHMENT: Proposed Ordinance SUMMARY On May 19, 2015 your Board directed staff to develop an exception to the proposed 10-year age limit on the installation of used manufactured homes onto private property, exclusively for existing manufactured home owners located within mobilehome parks to be able to relocate their older units out of parks and onto lots they own. The revisions to the proposed ordinance were reviewed by the Planning Commission on June 25th, with the Commission making a recommendation of approval to the Board. Your Board reviewed the revisions on July 7th and gave conceptual approval, directing staff to set this matter for a legally notice hearing. The attached ordinance reflects the revisions to the minimum residential design standards of the Zoning Ordinance, pertaining to manufactured homes. The proposed ordinance include a specific exception for owners of manufactured homes located within mobilehome parks that are within the jurisdictional boundary of Lake County, provided that the manufactured home has been owned by the individual seeking to relocate the unit for a minimum of 2 years, and the individual purchased the property prior to September 15, 2015. ..Recommended Action RECOMMENDATION The Planning Commission recommends that the Board of Supervisors approve the proposed Zoning Ordinance text amendment for the following reasons: 1. This proposal is consistent with the Lake County General Plan and Zoning Ordinance. 2. This proposal is necessary to provide more up-to-date housing and energy efficiency standards related to installation of manufactured homes on private property in Lake County. 3. A limited exception to the 10-year age limit for existing owners of manufactured homes within mobile home parks who have already purchased land upon which to relocate their homes is necessary to protect their financial interests and housing affordability. 4. This project will not result in any significant adverse environmental impacts, and the project is exempt from CEQA. Sample Motion: Zoning Ordinance Text Amendment Approval I move that the reading of the ordinance be waived and the title only be read. I offer the ordinance.

..Title ..Body MEMORANDUM TO: FROM: Josh Jones, Deputy County Administrative Officer Kathy Barnwell, Administrative Analyst DATE: July 28, 2015 SUBJECT: PUBLIC HEARING - Discussion/Consideration to amend Contract No. 12-CDBG-8395 EXECUTIVE SUMMARY: Community Development Block Grant (CDBG) regulations require a public hearing to amend a current contract. Pursuant to new guidelines that became effective July 1, 2014, all Revolving Loan Accounts have been dissolved; and Program Income (PI) on hand July 1, 2014 must be used for current Contract expenditures; and a new Program Income Agreement must be added to our current contract. It is necessary to amend Agreement No. 12-CDBG-8395 to 1) add Program Income Reuse Agreement language, 2) increase the amount of money for construction of the Clearlake Oaks Sidewalk and Street Improvements Project, and 3) replace studies funded by Planning and Technical Assistance grants. Revolving Loans Effective July 1, 2014, all State RLAs were cancelled due to the U.S. Department of Housing and Urban Development's (HUD) determination that the State's revolving loans did not meet federal requirements. Until a grantee follows the steps to create an eligible revolving loan and receives the State's approval, all funds on hand and within the grantee's loan portfolio are considered PI. For the past several years, the County has operated two CDBG-funded revolving loans as follows: 1) Housing Rehabilitation: Under the new rules, one of the requirements to re-establish a revolving loan is that the County would have to make at least one loan per year if our revolving loan balance is more than $100,000. On June 30, 2014, our Housing revolving loan had $109,350 cash on hand, and the last loan made was in FY 11/12. The County has sufficient program income from the HOME Program to operate a housing rehabilitation program. Therefore, staff does not anticipate needing CDBG Program Income for any future owner-occupied rehabilitation loans. No housing loans were made for two years due to economic conditions in Lake County. Property values remained low enough that some applicants did not need gap financing. 2) Business Assistance: Although this program was very popular in the 1990's, we have made few loans during the last 15 years. The County received a $300,000 grant in 2010. We had $215,000 to loan for Business Assistance and $50,000 to spend on Microenterprise Assistance. We only funded one $35,000 Business Assistance loan during the term of the grant. At the expiration of the grant, we had to disencumber $180,000 for Business Assistance and $34,236 for Microenterprise Assistance. Due to our recent inability to make loans, it does not appear feasible at this time to request the re-establishment of a Revolving Loan Fund for Business Assistance. If the County decides not to operate any loan programs then all remaining funds will be transferred into a single Program Income fund, following CDBG rules and regulations. Program Income Agreement Since the state's revolving loans were out of compliance with CDBG federal statutes and regulations, changes are necessary to comply with federal statutes and regulations and include fully restructuring CDBG PI accounting and reporting. The new rules and regulations are contained in a new Program Income Agreement, attached hereto. This agreement will become part of our open Agreement No. 12-CDBG-8395 once CDBG has approved our requested contract amendments. In the former PI Reuse Plan, the use of one or more revolving loans was mandatory. Under the new rules, it is not required that a jurisdiction create a revolving loan. If a jurisdiction decides not to create a revolving loan and has an open grant contract, all PI on hand must be expended on open grant activities prior to requesting grant funds from CDBG. Planning and Technical Assistance Studies Staff proposes replacing a Planning and Technical Assistance (PTA) grant funded study. The Comprehensive Neighborhood Housing Rehabilitation and Public Improvements study was deemed to be unfeasible after some initial work by the consultant who determined that there was not a suitable neighborhood in Lake County in which this proposal could be successful. The Lampson Field Industrial Park Wastewater Treatment Alternatives study was also initially deemed unfeasible because the Federal Aviation Administration (FAA) is not supporting funding for an FAA study that would have formed the bedrock of information for the proposed CDBG study. However, upon further review staff believes that the scope of the CDBG study can be changed to make it viable again. The study will not go into as much depth with regard to preliminary engineering, but it will be broadened to include work on defining the needs of the airport/industrial park area while still retaining a focus on identifying a solution for wastewater treatment. Because it was initially thought that the Lampson Field Industrial Park Development Plan study (retitled) was unviable, the County's public hearing notice cited a replacement PTA study - Lakeside Commercial Activity Revitalization study. This study would have helped determine if creating a lakeside commercial marketing plan covering the Clear Lake shoreline is a feasible economic development project for Lake County. Staff believes that the County can still fund this project through the normal budget process. If so then effective signage, activities, events, and transportation modes will be investigated, along with a determination of what existing and new businesses would be included in the district. Marketing initiatives, strategies and messages for this unique commercial community will also be developed. To replace the housing study, staff has identified a new PTA study descried below: 1. County Homelessness Study Need: The need for this study is derived from what appears to be a growing population of homeless in different parts of Lake County. At this point, there is no data that provides demographics or even an idea of whether the homeless are Lake County residents or residents of other areas that have migrated to Lake County. Scope: The proposed study would provide raw data that will help to determine which demographics are most affected by homelessness, i.e. families, seniors, single individuals, etc. One benefit of the study is that the County and other social service organizations would have a grasp on the reality of the numbers, which could lead to the development of programs that will target the most affected. With this being the case, those who are most affected could possibly receive benefits and assistance that would lead to stable and long-term housing. The other side of the study would deal with services and resources available for the different demographics affected by homelessness. Currently there is no system for referrals that could easily identify what resources, if any, to which those in need may be referred. Result: The final product of this study will be the creation of a 5-year strategic response plan to help the County and other organizations in setting certain priorities to respond to the issue of homelessness. The strategic plan would set benchmarks to help the County and service providers that would lead to better response time to deal with the needs of those most affected by homelessness. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board not reestablish a revolving loan and adopt the attached resolution to 1) adopt the CDBG Program Income Reuse Agreement, and 2) amend Agreement No. 12-CDBG-8395.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: July 13, 2015 SUBJECT: Approval of Agreement between the Lake County Sheriff's office and the DEA Task Force, for the assignment of one Detective EXECUTIVE SUMMARY: The Lake County Sheriff's Office requests your Boards' approval of the attached Agreement and Grant Assurances between the Lake County Sheriff's office and the DEA Task Force Group (Oakland) for one investigator to be assigned to the DEA task force. This investigator is allocated in the Sheriff/Coroner budget 2201 and all expenses, including salaries and benefits, vehicle costs and all miscellaneous expenses are paid for by the Sheriff/Coroner budget with county general funds. Any overtime costs or training specifically approved by this task force for DEA operations may be reimbursed under this agreement, up to $17,548 which is inclusive of any other federal overtime reimbursements. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): All costs, with the exception of overtime costs specifically approved by the DEA task force, will be paid from the Sheriff/Coroner budget 2201 STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: The Sheriff's Office recommends approval of this agreement between the Lake County Sheriff's Office and the DEA Task Force, for the assignment of one Detective and the corresponding grant assurances.

MEMORANDUM TO: Board of Supervisors, County of Lake FROM: Caroline Chavez, Public Services Director DATE: July 28, 2015 SUBJECT: Resolution Amending approved recommended budget for FY 15/16 EXECUTIVE SUMMARY On November 18, 2014, your board approved the purchase of a 2015 Dodge 4x4 Crew Cab truck for the landfill. This truck was intended to replace a 1986 Toyota pickup and 1989 Dodge pickup, neither of which were road-worthy nor capable of traversing the severe terrain and high impact landfill environment. On July 15th, after over seven months of excuses and broken promises concerning the delivery of the vehicle, Dodge finally admitted that they would be unable to fulfill the County's order until 2016 and the price will reflect an as yet undetermined increase. Upon notification by Dodge, staff immediately cancelled the order and solicited bids from General Motors and Ford for a similar vehicle. The low bid is from Ford in the amount of $31,182 for a 2016 model and reflects State of California contract pricing. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: I respectfully request that your board amend the FY 2015-16 budget to reflect an appropriation of this amount which represent an increase of almost $4,686 over the cost of the 2015 Dodge. Your approval of the attached Resolution will effectuate this budget adjustment. Thank you for your time and cooperation in addressing this matter.