Board Of Supervisors — Tuesday, August 4, 2015

..Title ..Body MEMORANDUM TO: Board of Supervisors, on behalf of CSA #21 North Lakeport Water FROM: Mark Dellinger, Scott Harter DATE: July 20, 2015 SUBJECT: North Lakeport Water Treatment Plant Upgrades, Contract for Engineering EXECUTIVE SUMMARY: BACKGROUND County Service Area #21 is currently under a connection moratorium which cannot be lifted until system capacity issues are addressed. In order to address those issues either an additional water source including treatment needs to be developed, or the treatment capacity of the existing water treatment plant needs to be increased. Engineering services are needed to evaluate design alternatives, recommend a preferred alternative and design this project. Special Districts circulated a Request For Proposals (RFP) for design services. The RFP was sent to five engineering firms, and it was posted on the Special Districts link to the County Website. Proposals were due March 13, 2015 and three proposals were received. On April 15, 2015 a Consultant Selection Board (CSB) met to rank the proposals. The panel included representatives from Lake County Environmental Health, the Department of Public Works, the City of Lakeport, and two staff from Special Districts. EVALUATION PROCESS After extensive discussions about each firm's responsiveness to the RFP, it was the unanimous consensus of the CSB to recommend that negotiations proceed with PACE Engineering. The CSB began by reviewing the proposals in general terms highlighting the strengths and potential weaknesses in each. Further discussion on a more detailed level addressed the specific ranking criteria identified in the Request for Proposals and how responsive the consulting firms were to those criteria in their proposals. Project Understanding - While all teams had a good understanding of the project there were items within the PACE Engineering proposal which indicated they had a comprehensive understanding of the existing system. They also identified viable alternatives to address issues which could arise during the construction. Identifying items prior to construction will allow for them to be addressed during the design phase reducing uncertainty and risk during the bidding and construction phases. PACE is aware of the current moratorium on CSA 21 and has committed the necessary staff and resources to completing the design in a timely manner. Project Manager Qualifications - All firms proposed to utilize very qualified project managers who have many years of relevant experience. All of the Project Managers are capable of overseeing a project of this magnitude and complexity, however PACE Engineering's Project Manager Tom Warnock was rated the highest by the committee due to the amount and type of experience he has. Staff Qualifications (Project Team) - PACE Engineering excelled in this category. They have assembled an extremely qualified team consisting of experienced staff engineers, a former Special Districts Utility Area Superintendent who was in charge of the North Lakeport water treatment plant for many years, and CH2MHILL staff who have been instrumental in the programing of the SCADA for the plant and who have also been the Districts technical expert when reviewing the previously proposed Robin Hill development and performing hydraulic modeling of the system. In addition to the primary project team PACE is proposing to partner with local consultants as needed for biological/environmental needs (Northwest Biosurvey), cultural needs (Archaeological Services, Inc.), and surveying (Conser Land Surveying). Firm Qualifications - All three firms are well qualified to design the project and all have a history of successful projects similar in nature to the North Lakeport Water Treatment Plant improvements project. All three firms ranked within 2 points of each other out of 15 possible points in this category and PACE was only 0.2 points behind the lead firm. They have the depth of experience and familiarity with this type of project to successfully complete the project in a timely and cost effective manner. References were checked for all three firms and discussions were held with former clients of each firm. The result of the reference checks was a positive recommendation for all three consultants. Following is the CSB composite average ranking of the proposals, along with the proposed fee from each consultant. Firm Rank Proposed Fee PACE Engineering 1 $260,588 Water Works Engineers 2 $374,960 Brelje & Race Consulting Engineers 3 $206,000 PACE Engineering was ranked the highest and negotiations were initiated with them. Fees for services by the three firms ranged between $206,000 and $374,960 with PACE Engineering's initial proposal being $274,103. Cost reductions will be recognized by the District contracting with the local consultants directly on an as needed basis. Some of the proposed environmental and/or surveying services may not be needed resulting in greater savings to the district. PROPOSED CONTRACT PACE's proposal is structured, and the District recommends structuring the contract with two phases. The initial focus will be the preparation of the Design Definition Report (DDR) which will review multiple design alternatives in order to meet the District's goal of increasing the capacity of the plant and lifting the moratorium. A DDR which reviews multiple alternatives and provides a recommended course of action is a required document when pursuing construction funding for the project. This is to ensure that any grant/loan funding received is being applied to the project in a responsible fashion and a cost effective manner. The review of the alternatives during the DDR process will involve District staff as well as staff from the State Water Resources Control Board Division of Drinking Water. Once the DDR is completed and a clearer scope of tasks has been identified PACE will revisit their cost proposal for project design services leading to plans and specifications. It is not anticipated that costs will increase so there will likely be additional savings to be recognized. If legitimate design concerns identified as part of the DDR process are expected to increase the cost beyond the proposal for both phases ($260,588) District staff will evaluate the justification and approach the Board with a contract amendment prior to authorizing additional work. The proposed contract is for $260,588, the Design Definition Report portion is $63,245. The Administrator would authorize a second phase of work for Design & Services During Bidding (not to exceed $197,343) upon completion of the Design Definition Report. Currently, there is $460,000 available in the 2015/2016 CSA #21 budget (B.U. 8481, 61.60-Initiate Treatment Plant Expansion Design) to initiate design and environmental studies to support the CEQA documentation (to be provided by the Community Development Department). RECOMMENDATION Staff recommends the Board of Supervisors on behalf of CSA #21 - North Lakeport Water approve the consultant agreement with PACE Engineering for engineering services for the North Lakeport Treatment Plant Upgrades in the amount of $260,588 and authorize the Chair to sign. Questions regarding this matter should be addressed to Scott Harter or Mark Dellinger. FISCAL IMPACT: __ None X Budgeted __Non-Budgeted Estimated Cost: $260,588 Amount Budgeted: $460,000 Additional Requested: n/a Annual Cost (if planned for future years): n/a FISCAL IMPACT (Narrative): n/a STAFFING IMPACT (if applicable): n/a ..Recommended Action RECOMMENDED ACTION: Approve Agreement between the Board of Supervisors on behalf of CSA #21 - North Lakeport Water and PACE Engineering for engineering services of improvements to the North Lakeport Water Treatment Plant and Distribution System for a period of 540 days in an amount not to exceed $260,588; and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: July 22, 2015 SUBJECT: Approve Amendment One to the Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project near Kelseyville, California EXECUTIVE SUMMARY: On September 2, 2014, the County of Lake entered into an agreement with Quincy Engineering to provide construction management services for the replacement of Soda Bay Road at Cole Creek Bridge (14C-0061). Subsequently, Quincy's sub-consultant for surveying services, withdrew from the team and Quincy proposed to use their own survey staff. Caltrans Local Assistance Procedures Manual (LAPM) allows the substitution of a sub-consultant after a contract has been executed if the consultant requests and justifies the need for the substitution, the local agency approves the request in writing, and the substitution is made with staff as qualified as the original and at the same, or lower, cost. Staff has reviewed Quincy's request for substitution, consulted with Caltrans, found the request justifiable, and found the proposed staff as qualified as the original. Quincy has agreed to perform the required services at the same cost as previously negotiated. Additionally, Staff has identified the need to amend this Agreement to change the method of payment to Actual Cost-Plus-Fixed Fee in accordance with LAPM. Amendment One does not affect the cost for this project. Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Amendment One does not affect the cost for this project. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: July 22, 2015 SUBJECT: Approval of Amendment One to the Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for Ackley Road at Manning Creek and Highland Springs Road at Highland Creek Bridge Replacement Project near Lakeport, CA EXECUTIVE SUMMARY: On June 23, 2015, the County of Lake entered into an agreement with Quincy Engineering to provide construction management services for the replacement of Ackley Road Bridge at Manning Creek (14C-0083) and Highland Springs Road Bridge at Highland Creek (14C-0085). Subsequently, Quincy's sub-consultant for surveying services, withdrew from the team and Quincy proposed to use their own survey staff. Caltrans Local Assistance Procedures Manual (LAPM) allows the substitution of a sub-consultant after a contract has been executed if the consultant requests and justifies the need for the substitution, the local agency approves the request in writing, and the substitution is made with staff as qualified as the original and at the same, or lower, cost. Staff has reviewed Quincy's request for substitution, consulted with Caltrans, found the request justifiable, and found the proposed staff as qualified as the original. Quincy has agreed to perform the required services at the same cost as previously negotiated. Amendment One does not affect the cost for this project. Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for construction management services for the replacement of Ackley Road Bridge at Manning Creek (14C-0083) and Highland Springs Road Bridge at Highland Creek (14C-0085) with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Amendment One does not affect the cost for this project. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for construction management services for the replacement of Ackley Road Bridge at Manning Creek (14C-0083) and Highland Springs Road Bridge at Highland Creek (14C-0085) with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: July 22, 2015 SUBJECT: Approve Amendment One to the Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Replacement of St. Helena Creek Bridge at Wardlaw Street (14C-0035) and Rehabilitation of Cooper Creek Bridge at Witter Springs Road (14C-0102) in Lake County, CA EXECUTIVE SUMMARY: On June 2, 2015, the County of Lake entered into an agreement with Quincy Engineering to provide preliminary and final design, environmental services, right of way, bidding and construction assistance services in order to replace the St. Helena Creek Bridge at Wardlaw Street (14C-0035) and rehabilitate the Cooper Creek Bridge at Witter Springs Road (14C-0102). Subsequently, Quincy's sub-consultant for surveying services, withdrew from the team and Quincy proposed to use their own survey staff. Caltrans Local Assistance Procedures Manual (LAPM) allows the substitution of a sub-consultant after a contract has been executed if the consultant requests and justifies the need for the substitution, the local agency approves the request in writing, and the substitution is made with staff as qualified as the original and at the same, or lower, cost. Staff has reviewed Quincy's request for substitution, consulted with Caltrans, found the request justifiable, and found the proposed staff as qualified as the original. Quincy has agreed to perform the required services at the same cost as previously negotiated. Additionally, Staff has identified the need to amend this Agreement to change the method of payment to Actual Cost-Plus-Fixed Fee in accordance with LAPM. Amendment One does not affect the cost for this project. Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Engineering Services for Replacement of St. Helena Creek Bridge at Wardlaw Street (14C-0035) and Rehabilitation of Cooper Creek Bridge at Witter Springs Road (14C-0102) with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Amendment One does not affect the cost for this project. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Engineering Services for Replacement of St. Helena Creek Bridge at Wardlaw Street (14C-0035) and Rehabilitation of Cooper Creek Bridge at Witter Springs Road (14C-0102) with Quincy Engineering, Inc., and authorize the Chairman to execute said Amendment.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: July 22, 2015 SUBJECT: EXECUTIVE SUMMARY: The Sheriff's Department is requesting Your Boards' approval to purchase a 2016 Wrangler Unlimited Rubicon 4 x 4. This vehicle will be used by the Task Force for Off Highway Operations. Vehicle quotes were requested from Kathy Fowler Chrysler Jeep Dodge, Roseville Autonation and John L. Sullivan. The bids are as follows: Kathy Fowler - $39,664.40 Autonation - $37,573.16 John L. Sullivan - no bid Copies of the vehicle quotes are attached for your review. The Sheriff's Department currently has $31,500 budgeted for the purchase of this vehicle. $22,500 will be reimbursed by California Parks, Off Highway Vehicle division. $9,000 is allocated from the County general fund. Approval for a budget transfer from the Sheriff/Vehicle budget 2217 is attached for the balance of the purchase. We are asking that your Board waive the normal sealed bid process under Ordinance #2406, section 38.2 and award the bid to Kathy Fowler Chrysler Jeep Dodge in the amount of $39,664.40 and authorize the Sheriff/Coroner or his designee to issue a purchase order. A budget transfer in the amount of $8,165, transferring funds from the Sheriff/Pursuit vehicle budget 2217 to the Sheriff/Coroner budget 2201 is attached for your approval. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: 39,665 Amount Budgeted: 31,500 Additional Requested: 8,165 Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): We are asking that your Board waive the normal sealed bid process under Ordinance #2406, section 38.2 and award the bid to Kathy Fowler Chrysler Jeep Dodge in the amount of $39,664.40 and authorize the Sheriff/Coroner or his designee to issue a purchase order. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends that your Board waive the normal sealed bid process under Ordinance #2406, section 38.2 and award the bid to Kathy Fowler Chrysler Jeep Dodge in the amount of $39,664.40 and authorize the Sheriff/Coroner or his designee to issue a purchase order.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: July 22, 2015 SUBJECT: Approval of Amendment to Letter of Agreement with DEA for an increase in funds EXECUTIVE SUMMARY: The Sheriff's office requests approval of the Drug Enforcement Administration Marijuana Eradication Agreement Amendment for calendar year 2015. This increase is in the amount of $15,000. These funds are not currently allocated in the FY2015/16 Sheriff/Marijuana preliminary budget request for Budget Unit 2203. An adjustment will be made during final budgets. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): An adjustment to the Sheriff/Marijuana budget unit 2203 will be made during final budget hearings. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends approval of the attached Amendment to Letter of Agreement with DEA for an increase in funds in the amount of $15,000, to be allocated to budget unit 2203 during final budget hearings.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: July 31, 2015 SUBJECT: ADDENDUM- (a) Ratification of Director of Emergency Services declaration of a local emergency due to the Rocky Fire in Lake County; and (b) Update on activity, progress and concerns surrounding the Rocky Fire incident from CalFire, Sheriff and Office of Emergency Services. EXECUTIVE SUMMARY: FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt resolution confirming existence of a local emergency due to the Rocky Fire incident.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, Social Services Director DATE: July 22, 2015 SUBJECT: Approve Contract Between the County of Lake and Lakeport Senior Activity Center for Health-Related Senior Support Services Approve Contract Between the County of Lake and Live Oak Senior Center for Health-Related Senior Support Services Approve Contract Between the County of Lake and Highlands Senior Service Center for Health-Related Senior Support Services Approve Contract Between the County of Lake and Middletown Senior Citizens for Health-Related Senior Support Services Approve Contract Between the County of Lake and Lucerne-Alpine Seniors, Inc., for Health-Related Senior Support Services Approve Contract Between the County of Lake and Kelseyville Seniors Inc., for Services to Senior Citizens Approve Contract Between the County of Lake and Senior Support Services for Services to Senior Citizens in Lake County EXECUTIVE SUMMARY: As your Board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers, including Lakeport Senior Activity Center, Live Oak Senior Center, Highlands Senior Services Center, Middletown Senior Citizens, and Lucerne-Alpine Seniors Inc. The funding amounts, paid for by the County General Fund, are all the same as the prior year, $10,182 to Lucerne, $8,148 to Middletown, $18,849 to Highlands, $11,758 to Live Oak, and $10,618 to Lakeport. Because of the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services. The contracts with Kelseyville Seniors, Inc., and Senior Support Services provide funding for basic operating expenses of these centers. The funding amounts are $2,000 and $1,000 respectively. The term of all of these agreements is from July 1, 2015 to June 30, 2016. Your Board is to be commended for your ongoing support of the local senior centers. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $62,555.00 Amount Budgeted: $62,555.000 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The County General Fund supports the cost of these contracts. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve Contract Between the County of Lake and Lakeport Senior Activity Center for Health-Related Senior Support Services Approve Contract Between the County of Lake and Live Oak Senior Center for Health-Related Senior Support Services Approve Contract Between the County of Lake and Highlands Senior Service Center for Health- Related Senior Support Services Approve Contract Between the County of Lake and Middletown Senior Citizens for Health-Related Senior Support Services Approve Contract Between the County of Lake and Lucerne-Alpine Seniors, Inc., for Health-Related Senior Support Services Approve Contract Between the County of Lake and Kelseyville Seniors Inc., for Services to Senior Citizens Approve Contract Between the County of Lake and Senior Support Services for Services to Senior Citizens in Lake County Thank you for your consideration. cc. Todd Metcalf, Adult Services Program Manager Xuyen Ung, Analyst

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Mark Dellinger, Administrator Jan Coppinger, Compliance Coordinator DATE: July 15, 2015 SUBJECT: Urgency Ordinance for County Service Area #7, Bonanza Springs Water EXECUTIVE SUMMARY: Background On March 4, 2014, your Board approved Ordinance #3003 implementing mandatory water restrictions in Bonanza Springs Water System-County Service Area #7 (CSA #7). Critically low water table levels were threatening the water wells in CSA #7 and dry conditions were expected to continue. Conditions in CSA #7 Since implementing the mandatory restrictions which became effective April 12, 2014, CSA #7 has reduced water consumption by 34% and the well levels are at the same level they were in April 2014. The conservation efforts have been critical to ensure our ability to continue to supply water. We need the conservation to continue. After one year of monitoring well levels, usage and the conservation efforts of the customers, we have found that some modifications to the existing Urgency Ordinance would benefit the CSA and help us reduce the extreme cases of water misuse while protecting the customers that are taking measures to conserve. The original urgency ordinance adopted in 2014 allowed customers 900 cf per month, per SFD. The new proposed urgency ordinance will allow customers 1,000 cubic feet per month (per SFD) which is approximately 250 gallons per day per household. Changes in the existing ordinance and the proposed ordinance are as follows: Ordinance 3003 Proposed New Ordinance Adopted 4/2014 Usage >900 cf pm Usage >1000 cf pm charged $10.47 per hcf charged $10.47 per hcf Usage >1100 cf per month Usage >1200 cf pm Surcharged $350.00 Surcharged $350.00 Usage over 1,500 cf per month Surcharged $700.00 The new proposed ordinance allows an additional 100 cubic feet per month before customers are charged additional money. This additional 750 gallons per month will help the larger families that have reduced consumption considerably but still have a hard time meeting the requirements in the existing ordinance. The new ordinance also includes a larger surcharge if usage exceeds 1,500 cubic feet per month. This was added because we found that there was no incentive to conserve if a customer knew they were going to exceed the first surcharge. We have added the steeper surcharge in other systems and found it to be a deterrent to extreme high use. We believe this ordinance will allow CSA #7 to meet the basic needs of the customers while allowing Special Districts to reduce extreme water waste. We are requesting your Board approve the attached urgency ordinance to replace ordinance #3003. We will continue to monitor this system closely and provide updates to your Board on a regular basis. We are requesting your Board approve the attached urgency ordinance to replace ordinance #3003. We will continue to monitor this system closely and provide updates to your Board on a regular basis. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable):N/A ..Recommended Action RECOMMENDED ACTION: Approve Urgency Ordinance for County Service Area #7, Bonanza Springs Water and Authorize the Chair to Sign

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Mark Dellinger, Administrator Jan Coppinger, Compliance Coordinator DATE: July 15, 2015 SUBJECT: Urgency Ordinance for County Service Area #22, Mt. Hannah Water System EXECUTIVE SUMMARY: Background On May 13, 2014, your Board approved Ordinance #3006 implementing mandatory water restrictions in Mt. Hannah Water System - County Service Area #22 (CSA #22). Critically low water table levels had threatened the only well serving this community and production and recharge rates had dropped significantly. Due to the critical nature of the water system, the Urgency Ordinance was extremely stringent, only allowing each household 500 cubic feet per month. Conditions in CSA #22 Consumption has dropped 30% since the mandatory restrictions became effective June 13, 2014. Emergency grant funds from State Water Resources Control Board- Division of Drinking Water enabled the CSA to drill a new well which was completed and placed online on November 6, 2014. Although the new well produces and recharges much better than the original well, the system is still challenged by low water tables and a poor transmission line that has been repaired repeatedly but continues to fail. CSA #22 was awarded grant funding through the Prop 84 Emergency Drought Funds to replace the faulty transmission line and that work is scheduled to be completed this summer. Conservation is still required for the protection of the water system but the new well does allow us to loosen the restrictions enough to allow each household to consume approximately 150 gallons per day. (State health recommendations are for a minimum of 50 gpd per capita) The original urgency ordinance adopted in 2014 allowed customers 500 cf per month, per SFD. The new proposed urgency ordinance will allow customers 600 cubic feet per month (per SFD). Changes in the existing ordinance and the proposed ordinance are as follows: Ordinance 3003 Proposed New Ordinance Adopted 5/2014 Usage >500 cf pm Usage >600 cf pm charged $10.47 per hcf charged $10.47 per hcf Usage >750 cf per month Usage >850 cf pm Surcharged $350.00 Surcharged $350.00 Usage over 1,000 cf per month Surcharged $700.00 The new proposed ordinance allows an additional 100 cubic feet per month before customers are charged additional money. This additional 750 gallons per month will help the larger families that have reduced consumption considerably but still have a hard time meeting the requirements in the existing ordinance. The new ordinance also includes a larger surcharge if usage exceeds 1,000 cubic feet per month. We do not currently have any customers in CSA #22 using over 1,000 cubic feet and are including this as a precautionary measure only. In other systems with similar mandatory conservation requirements we found that there was no incentive to conserve if a customer knew they were going to exceed the first surcharge. We have added the steeper surcharge in other systems and found it to be a deterrent to extreme high use. Although customers in CSA #22 will still be limited in the amount of water they can consume, this proposed ordinance will provide additional water to help meet the basic minimum needs of families. We are requesting your Board approve the attached urgency ordinance to replace ordinance #3006. We will continue to monitor this system closely and provide updates to your Board on a regular basis. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable):N/A ..Recommended Action RECOMMENDED ACTION: Approve the Urgency Ordinance for County Service Area #22, Mt. Hannah Water System and Authorize the Chair to Sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Mark Dellinger, Administrator Jan Coppinger, Compliance Coordinator DATE: July 15, 2015 SUBJECT: Urgency Ordinance for County Service Area #18, Starview Water EXECUTIVE SUMMARY: Background On March 4, 2014, your Board approved Ordinance #3002 implementing mandatory water restrictions in Starview Water System-County Service Area #18 (CSA #18). Critically low water table levels were threatening the water wells in CSA #18 and dry conditions were expected to continue. Conditions in CSA #18 Since implementing the mandatory restrictions which became effective March 14, 2014, CSA #18 has reduced water consumption by 43% and the well levels have improved since last year. The conservation efforts have been critical to ensure our ability to continue to supply water. We need the conservation to continue. After one year of monitoring well levels, usage and the conservation efforts of the customers, we have found that some modifications to the existing Urgency Ordinance would benefit the CSA and help us reduce the extreme cases of water misuse while protecting the customers that are taking measures to conserve. The original urgency ordinance adopted in 2014 allowed customers 900 cf per month, per SFD. The new proposed urgency ordinance will allow customers 1,000 cubic feet per month (per SFD) which is approximately 250 gallons per day per household. Changes in the existing ordinance and the proposed ordinance are as follows: Ordinance 3003 Proposed New Ordinance Adopted 4/2014 Usage >900 cf pm Usage >1000 cf pm charged $10.47 per hcf charged $10.47 per hcf Usage >1100 cf per month Usage >1200 cf pm Surcharged $350.00 Surcharged $350.00 Usage over 1,500 cf per month Surcharged $700.00 The new proposed ordinance allows an additional 100 cubic feet per month before customers are charged additional money. This additional 750 gallons per month will help the larger families that have reduced consumption considerably but still have a hard time meeting the requirements in the existing ordinance. The new ordinance also includes a larger surcharge if usage exceeds 1,500 cubic feet per month. This was added because we found that there was no incentive to conserve if a customer knew they were going to exceed the first surcharge. We have added the steeper surcharge in other systems and found it to be a deterrent to extreme high use. One final change in this ordinance is in Section 2 item 4. This language was changed because an application for new service was denied based on the existing urgency ordinance and after conversations with the applicant we learned that he would have a new well drilled to serve his property. We determined that it would be in the best interest of CSA #18 to allow the connections, in which case water use would be monitored. If a new well was drilled in the same aquifer as the existing CSA well, we would not have any means to control the amount of water used and it could be detrimental to the existing well. We believe this ordinance will allow CSA #18 to meet the basic needs of the customers while allowing Special Districts to reduce extreme water waste. We are requesting your Board approve the attached urgency ordinance to replace ordinance #3002. We will continue to monitor this system closely and provide updates to your Board on a regular basis. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable):N/A ..Recommended Action RECOMMENDED ACTION: Approve Urgency Ordinance for County Service Area #18 and Authorize the Chair to Sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Assistant Clerk of the Board DATE: July 21, 2015 SUBJECT: Consideration of Advisory Board appointments EXECUTIVE SUMMARY: Emergency Medical Care Committee - Eleven (11) vacancies Application Received: Yvonne Fuqua - new applicant Glenbrook Cemetery District - One (1) vacancy Application Received: Stephen Barnes - new applicant Library Advisory Board - Two (2) vacancies Applications Received: Robin Harris - new applicant Tom Koski - new applicant Maternal, Child, and Adolescent Health Advisory Board - Six (6) vacancies Application Received: Debra Puterbaugh - new applicant Mental Health Board - Three (3) vacancies Application Received: Leslie Wilson - incumbent Pamela Taylor - incumbent FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Kathy Ferguson DATE: July 29, 2015 SUBJECT: County Employee Health Plans - EIA Health, Dental, Vision and Life Renewal for 2016 Plan Year EXECUTIVE SUMMARY: The County employees' health, dental, vision and life insurance plans are renewed annually. For the 2016 plan year the County's Group Insurance Committee is recommending the elimination of the PPO 90 from the EIA Health insurance offerings. The Committee is not recommending any plan design changes for the Delta Dental, VSP Vision or VOYA life plans. The Committee is recommending the elimination of the PPO 90 since an employee's out of pocket costs no longer make sense when compared with our other plan options (combining employee premium payments and out of pocket plan costs). For 2016 an employee who is a high or low insurance utilizer is expected to have less out of pocket costs choosing the ABHP plan rather than the PPO 90. For 2016 an employee who is a moderate insurance utilizer is expected to have less out of pocket costs choosing the PPO 80 plan rather than the PPO 90. There are currently 24 single coverage users enrolled in the PPO 90 plan. If the elimination of the PPO 90 plan is approved, staff plans to meet individually with each of the employees currently enrolled to explain these other options. Detailed rates for the 2016 plan year are attached and are summarized as follows: EIA Health 8.4% increase Delta Dental 6.4% decrease VSP Vision 6.0% increase VOYA Life no increase MHN EAP no increase At your Boards' direction for the benefit of County Employees, staff is also requesting that your Board authorize the Human Resources Director to pay from fund 917, Health and Wellness, the amounts necessary to continue the EIA Health Insurance buy down rates for calendar year 2016. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff requests that your Board: 1) approve the Group Insurance Committee's recommendation to renew the EIA Health, Dental, Vision and Life insurance plans for 2016 including: the elimination of the PPO 90 plan from the EIA Health offerings; and no plan design changes for VSP Vision, Delta Dental and Voya Life; and 2) authorize the Human Resources Director to take any steps necessary to execute those insurance renewals for the 2016 plan year; and 3) authorize the Human Resources Director to pay from fund 917, Health and Wellness, the amounts necessary to continue the EIA Health Insurance buy down rates for calendar year 2016.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: July 16, 2015 SUBJECT: Approval of Equitable Sharing Agreement and Certification EXECUTIVE SUMMARY: The Lake County Sheriff's Office participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures are required to be submitted at the close of the fiscal year. Attached for your approval is for the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2015. FISCAL IMPACT: x__ None __Budgeted __Non-Budgeted Estimated Cost: N/A Amount Budgeted: N/A Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Office recommends approval of the 2014/15 Equitable Sharing Agreement and Certification.

..Title ..Body MEMORANDUM TO: Lake County Board of Supervisors FROM: Mark Dellinger, Special Districts Administrator Josefine Ecklor, Deputy Administrator - Fiscal Janet Coppinger, Utility Systems Compliance Coordinator DATE: July 20, 2015 SUBJECT: Electronic Payments Implementation EXECUTIVE SUMMARY: Special Districts has been trying to accommodate numerous requests for electronic payments for several years and we believe this can no longer be delayed. We have been busy gathering data and information for several months, and we believe that we have completed all the research needed for this project. Audit trail, ACH deposits and daily revenue reconciliations, check and balances concerns were explained and discussed with Auditor and Treasurer's Offices. After spending 2 months of analyzing and comparing information (price and service) from three leading vendors in the industry, namely First Data, Official Payments and Paymentus, we have decided that Paymentus is the vendor that can best accommodate the level of services that the customers, Special Districts, the Auditor and Treasurer need. Below is the summary of the Paymentus services available to the customers and Special Districts. FOR THE CUSTOMERS: * Pay by phone, online, mobile phone app, text to pay, and a payment kiosk located in Special Districts' front office. * Payment types - debit/credit card, e-check * Online customer portal * 24-hr real time bilingual (English and Spanish) support for customers - pay by phone, balance due, due date, payments made, online assistance (available information is limited to data provided by Special Districts at that time.) * E-bill (electronic billing) - for customers 24-hr access to their account billing history. * Call blast (Special Districts will also use Norcal for this feature) * All-inclusive flat fee of $2.95 per transaction for any type of payment (maximum amount per transaction is $375.00) FOR SPECIAL DISTRICTS: * FREE iPad touchscreen Kiosk -- enables customers to make payments at the Special Districts office lobby. * FREE Gateway online access- enables the District to see the previous day or older transactions. Print reports to reconcile payment data against the total amount deposited to the Treasurer's Office. * FREE online 24-hr Administrative Support - for questions regarding payments, refunds, Insufficient Fund (NSF) transactions. * FREE E-billing (billing via email) feature -this feature will save Special Districts a significant amount on billing related expenses such as: billing preparation (labor intensive), printing (paper, ink, labor), and mailing expenses (postage). * Call blast - FREE up to 250 calls per month - sending automated calls to the customer for due date reminder, delinquent notices, shut off notices, and/or emergency notices (flood, leaks, etc.). Special Districts will also use our current telephone provider (Norcal) service for this feature. PAYMENT PROCEDURES: 1. CUSTOMER MAKING A PAYMENT: The customer or his/her relatives, or friends can make a payment online, by phone, text, or at the kiosk using the customer account, name, and address as the identification. This will prevent payment posting errors and incorrect payment information entry, such as bank/credit/debit account number. Before he/she can make a payment, a convenience fee disclosure will be displayed to notify payer about the charge. He/she must accept or decline before they can proceed to payment window. When a customer makes a payment, the payment will go to Paymentus database and be compiled with all the payments made on that day, the "current day". This "current day" payment batch will be available on Admin Portal (Special Districts' online access) the next day. 2. SPECIAL DISTRICTS The "current day" batch file will be sent to Special Districts on the next day in an electronic file format. This e-file format will be downloaded to Special Districts billing system (CAMS). This process will update the cash receipt transaction for Auditor's Office, as well as the customer account information during posting of payments. Authorized staff will generate a cash receipt report with payment method code as CARD or E-payments, in addition to existing reports. Authorized staff will print two "Authorization for Deposit" forms; one will be for CHECK/CASH payments, and the other for ELECTRONIC payments. Special Districts will reconcile the cash receipts and deposits to the ACH deposit report from the online statement provided by Paymentus before sending it to the Treasurer and Auditor's Office. 3. TREASURER'S OFFICE On a daily basis, Paymentus will send the Automated Clearing House (ACH) deposit (previous day payments) to the Treasurer's Office, which can be reconciled with the daily deposit. This deposit format/method will be the same method currently used to receive ACH deposits from Northern California Power Agency and U.S. Department of Energy. 4. AUDITOR'S OFFICE Auditor's Office will continue receiving the same type of reports as they currently do for cash/check payments but with a separate report for electronic payments. Special Districts will send an electronic file to H T E (Lake County's current financial software program) to electronically transfer the deposit data made on that day. Overall, the only change in this electronic payment process for the Treasurer and Auditor's office is the additional deposit along with the electronic payment method. 5. TESTING: Electronic payment agent's portal (for Special Districts) and online payment platform (for customers) software installation will take approximately 60-90 days before the testing period. Special Districts will first use internal staff that has water/sewer accounts to follow the transaction, on both ACH deposit and electronic file transfer. Once we are comfortable with the outcome, we will then open this service to a smaller District(s) and then to all the customers. 6. OTHER CONCERNS: Compliance: Paymentus is PCI/SSAE 16 compliant. This is the industry standard for internet security/customer data privacy requirements. Information Technology Department: Special Districts has been and will continue to work closely with the IT Department in setting up landing page "Customer Portal", internet usage compliance, as well as customers access limits when using the kiosk. Accounting: NSF E-Check - NSF E-check transactions will be treated as regular NSF checks. Both the Treasurer's Office and Special Districts will receive a negative deposit report from Paymentus. Special Districts will submit an "Authorization for Deposit" form with negative amount as we normally do. NSF Debit/Credit Card - Credit or Debit Card companies usually decline the transaction at the beginning when the customer exceeds his/her credit card limit. In the case of debit card transaction, the bank either declined or authorized the transaction but will charge the customer an overdraft fee. Special Districts does not see NSF as an issue. FRAUD - Special Districts investigated this issue and determined this to be a manageable level of risk. Paymentus can easily track back payment/s made by someone using a stolen debit or credit card to pay their Special Districts' bills. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Paymentus electronic payment convenience fee of $2.95 per transaction will be passing on to the customers. STAFFING IMPACT (if applicable): None RECOMMENDED ACTION: Special Districts' goal is to have Paymentus Electronic Payments tested and ready for the public by October 2015 or earlier. Staff recommends that the Board of Supervisors approve the attached agreement with Paymentus and authorize the Special Districts Administrator to enter into a 2-year service contract for the implementation of electronic payments. Questions about this request can be directed to Mark Dellinger or Josefine Ecklor at (707) 263 -0119.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director SUBJECT: Second Reading - Proposed Amendment to Lake County Zoning Ordinance Pertaining to Age Limits on Manufactured Home Installations August 4, 2015 Agenda Item DATE: July 30, 2015 ATTACHMENT: Proposed Ordinance SUMMARY On May 19, 2015 your Board directed staff to develop an exception to the proposed 10-year age limit on the installation of used manufactured homes onto private property, exclusively for existing manufactured home owners located within mobilehome parks to be able to relocate their older units out of parks and onto lots they own. The revisions to the proposed ordinance were reviewed by the Planning Commission on June 25th, with the Commission making a recommendation of approval to the Board. Your Board reviewed the revisions on July 7th and gave conceptual approval, directing staff to set this matter for a legally notice hearing. The attached ordinance reflects the revisions to the minimum residential design standards of the Zoning Ordinance, pertaining to manufactured homes. The proposed ordinance include a specific exception for owners of manufactured homes located within mobilehome parks that are within the jurisdictional boundary of Lake County, provided that the manufactured home has been owned by the individual seeking to relocate the unit for a minimum of 2 years, and the individual purchased the property prior to September 15, 2015. ..Recommended Action RECOMMENDATION The Planning Commission recommends that the Board of Supervisors approve the proposed Zoning Ordinance text amendment for the following reasons: 1. This proposal is consistent with the Lake County General Plan and Zoning Ordinance. 2. This proposal is necessary to provide more up-to-date housing and energy efficiency standards related to installation of manufactured homes on private property in Lake County. 3. A limited exception to the 10-year age limit for existing owners of manufactured homes within mobile home parks who have already purchased land upon which to relocate their homes is necessary to protect their financial interests and housing affordability. 4. This project will not result in any significant adverse environmental impacts, and the project is exempt from CEQA. Sample Motion: Zoning Ordinance Text Amendment Approval I move that the reading of the ordinance be waived and the title only be read. I offer the ordinance.