Board Of Supervisors — Tuesday, September 22, 2015

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 21, 2015 SUBJECT: EXTRA ITEM #1 - Consideration of a) Continuing the Proclamation of Emergency Declaration for Drought Conditions; and, b) Continuing the Proclamation of Emergency Declaration for Wildfire Conditions EXECUTIVE SUMMARY: Staff requests the Board to consider this item as an extra for the following reasons: 1. The need arose after posting of the Agenda: An inadvertent scheduling error resulted in this not being placed on the agenda. 2. The need to take action is required before the next regular Board meeting: Continuing the Proclamation of Emergency Declaration for Drought Conditions and Continuing the Proclamation of Emergency Declaration for Wildfire Conditions is required every 30 days in order to still be available for State and Federal assistance. This was last brought before your Board on September 1, 2015 and the next Board meeting is October 6, 2015. Drought Update On March 4, 2014, your board proclaimed a local emergency, continuing the emergency thirteen times, and on June 23, 2015, your board proclaimed a continued local emergency due to ongoing drought conditions. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days. As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, the County saw impacts to local agriculture and has brought about extreme fire danger county-wide which has resulted in unprecedented fire continues with devastating impacts. Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District ("CSD") remains in place until the CSD can address its junior water rights. In addition, several additional local water districts are either seeking or in the process of receiving grant funding to mitigate system issues related to the drought. Lake OES continues to work with local water districts, the State Water Resources Control Board, the State Department of Water Resources and the California Governor's Office of Emergency Services ("Cal OES") regarding potential funding and solutions. Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required. Wildfire Update In the afternoon on July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks, resulting in nearly 70,000 acres burned, more than 43 homes destroyed, poor air quality county-wide, and a public health emergency declaration due to the hazards associated with burn debris. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on July 31, 2015. August 4, 2015, your Board ratified the declaration by resolution 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, resulting in over 25,000 acres burned, more than 6 homes destroyed and compounded the public health emergency due to debris, and your board amended the ratification of a declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire and others that may result during this emergency. Damage assessments concluded Lake County suffered approximately $12 million in damages, and a formal request to the Governor's Office has been made for financial and technical assistance from the State of California to facilitate recovery. As the County seeks funding and assistance to perform debris removal for the Rocky and Jerusalem Fires, and prepares for the potential of other significant events during this extreme fire danger, it is imperative that we continue the declaration of an emergency to support the local recovery process and remain vigilant in these conditions. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; and, b) extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Christopher Veach, County Librarian DATE: 9/8/2015 SUBJECT: Big Read Month Proclamation EXECUTIVE SUMMARY: The Lake County Big Read is a community wide reading program inspired by the National Endowment for the Arts that will be held in the month of October, 2015. The Big Read committee here in Lake County, which consists of various community members, representatives from the Office of Education, and the library, would greatly appreciate our program month of October be officially declared Big Read month for Lake County. We will also present free copies of the novel selection for the Lake County Big Read, To Kill a Mockingbird, to the Board of Supervisors. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 11, 2015 SUBJECT: Approve Agreement between the County of Lake and Court Appointed Special Advocates (CASA) of Mendocino and Lake Counties, for FY 2015-16 support of services provided to Lake County residents, in the amount of $5,000, and authorize the Chair to sign. EXECUTIVE SUMMARY: Attached hereto is the proposed agreement between the County and Court Appointed Special Advocates (CASA) of Mendocino and Lake Counties. Pursuant to the Agreement, the County will provide $5,000 to serve as matching funds towards grants received from the Judicial Council of California, Administrative Office of the Courts to provide advocacy services to children who have become dependents or delinquents of the courts in Lake County. The $5,000 has been appropriated for this purpose by your Board in the FY 2015-16 Adopted Budget. The agreement to provide funding for FY 2014-15 required CASA to report to your Board regarding activities and accomplishments for that year. Accordingly, Sheryn Hildebrand, CASA Executive Director, will report to your Board on September 22. ..Recommended Action RECOMMENDED ACTION: Approve Agreement between the County of Lake and Court Appointed Special Advocates (CASA) of Mendocino and Lake Counties, for FY 2015-16 support of services provided to Lake County residents, in the amount of $5,000, and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Kathy Ferguson Human Resources Director DATE: September 9, 2015 SUBJECT: Adopt Resolution Approving an Amendment to the County of Lake Flexible Benefits Plan Document EXECUTIVE SUMMARY: Your Board adopted a Flexible Benefits Plan for County employees. This cafeteria plan encompasses a number of provisions that enable County employees to take advantage of available tax breaks related to County benefits. The Flexible Spending Account (FSA) is one such provision in that plan. Since 2013 the annual limit for FSA deduction has been $2500. A recent change in the Health Care Reform Law (PPACA) allows an increase in the annual limit to $2550 for 2016 if your Board approves such a change. Also, an employee participating in the Account Based Health Plan with a Health Savings Account (HSA), may also participate in a Limited-Purpose FSA. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Since this provides additional tax breaks for participating employees, staff recommends that your Board: Approve the Resolution amending the County of Lake's Flexible Benefits Plan Document to authorize a limited purpose Limited-Purpose Health Flexible Spending Account and to increase the maximum annual salary reduction limit to $2550 for both General-Purpose and Limited-Purpose Health Flexible Spending Accounts and authorize the Chair to sign both the Resolution and the Amended Flexible Benefits Plan.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Rob Howe, Chief Probation Officer DATE: September 8, 2015 SUBJECT: Approval of Memorandum of Understanding between the County of Lake and the Upper Lake Union High School District EXECUTIVE SUMMARY: Lake County Probation enjoys a very positive relationship with our local school districts and has sought to increase our involvement with school aged youth. Upper Lake Union High School District (ULUHD) has been interested in contracting with the Probation Department for the purpose of a School Resource Officer (SRO). Because of staffing shortages in the past we have not been able to commit an officer to this position full time. We have been fortunate enough to stabilize our staffing level and for the past year we have assigned a probation officer to the ULUHSD as a School Resource Officer. The SRO has become an integral part of the school and the results have been very positive. ULUHSD has also been very happy with the program and is very desirous of keeping this officer on campus. ULUHSD wishes to formalize a Memorandum of Understanding for the purpose of assigning an SRO to their campus. They have funding available to pay $51,500 per fiscal year, which equates to approximately 60% of the cost of a full time DPO. As this is a service we want to provide, and have provided, without the funding, this MOU would represent a great benefit for Lake County. Please consider this as my request for the Board of Supervisors to approve the Memorandum of Understanding between the County of Lake and the Upper Lake Union High School and authorize the Chair to sign. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The Upper Lake Union High School agrees to pay the County of Lake $51,500 per fiscal year. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approval of the Memorandum of Understanding and authorization for the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: September 9, 2015 SUBJECT: Approve Amendment One to the Agreement with Nacht & Lewis for Architectural/Engineering Services for the Hill Road Correctional Facility Expansion Project EXECUTIVE SUMMARY: On September 16, 2014, the County of Lake entered into an Agreement with Nacht & Lewis for architectural and engineering design services for the expansion of the Hill Road Correctional Facility. Amendment One is now required to amend the scope of the agreement and add $13,148 to the agreement price for a total cost of $2,037,455. The original Agreement scope of work and associated price was established based upon the level of effort presumed to be necessary for the completion of design services. One component of the scope of services is the design of site fire protection utilities. The scope of services for this component was determined based on the assumption that the existing fire flow would be sufficient for the proposed new hydrants. However, during flow testing of the existing hydrants it was identified that there is not sufficient water pressure to meet the minimum requirements of the California Fire Code. Therefore a site hydraulic model of the water system needs to be created to simulate the flows and pressures in order to determine the required size of a water pressure booster system. Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Architectural/Engineering Services for the Hill Road Correctional Facility Expansion with Nacht & Lewis in the amount not to exceed $2,037,455 (an increase of $13,148) and authorize the Chairman to execute said Amendment. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 13,148 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Architectural/Engineering Services for the Hill Road Correctional Facility Expansion with Nacht & Lewis in the amount not to exceed $2,037,455 (an increase of $13,148) and authorize the Chairman to execute said Amendment.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: September 9, 2015 SUBJECT: Request for advanced step hiring of Communications Operator applicant Cassandra Kennedy EXECUTIVE SUMMARY: I am requesting that the Board of Supervisors, in accordance with Lake County Personnel Rule 1601.1, authorizes the appointment of Communications Operator I applicant Cassandra Kennedy at the ADVANCED (4th) level step in the Communications Operator I series. The Sheriff's Office has requested the Human Resources Director to approve the advance step hiring of this employee at step 5. The request was denied by the Human Resources Director on the basis that the applicant lacks a Dispatcher Certificate from POST. The HR Director indicated that such a certificate is required of any County dispatcher in any dispatcher classification higher than step one. Further justification for denying the advance step hiring was that the three current Communications Operator II employees took between four and five years to reach the level where we are proposing to have this applicant start without such certification. The request presently before the Board is to authorize appointment of this applicant at step 4. I am appealing the HR Director's denial to the Board of Supervisors on several counts. For reference purposes, a POST dispatch certificate is not required by post regulations to perform dispatcher duties. However, it is required by the County of Lake for appointment to a communications operator II position. The requirements for obtaining such a certificate are that the applicant must serve as a full-time public safety dispatcher in a post participating agency for a period of at least 12 months, and the applicant must complete the POST dispatcher training course. I disagree that a POST Dispatcher certificate is required for any Communications Operator I above step one. If that is the case, we have violated our own requirements on at least one occasion with a currently employed communications operator. As outlined in the job flier for this job classification, there is a "Special Requirement" that reads as follows: "Successful completion of the Basic Dispatcher Course and possession of a Dispatcher Certification from P.O.S.T. within the first year of employment is required to maintain employment in this classification and promote to higher levels in the class series." There is no indication that she is required to have such certification prior to hire, only that she obtains it within the first year of employment before she promotes to higher levels in the class series. There is no prohibition against initially hiring her at any advanced step in this particular employment series simply because she does not yet possess a POST Dispatch certificate. This is different from hiring her as a Communications Operator II as the possession of that certification is a requirement for the Communications Operator II series. HR Director based her denial on the assertion that the three current Communications Operators took between four and five years to reach the level where we initially proposed to have this applicant start. While I do wholeheartedly understand and appreciate the Director's concern for equity with existing staff, the whole purpose behind the advance step hiring process is to be able to attract candidates with extraordinary qualifications, which I believe is the case with this applicant. I concede that appointment at step 5 may be excessive, but I hope to convince the Board that appointment at step 4 is appropriate. No currently employed Communications Operators will be directly affected, or be compensated less than this applicant if her appointment is made at step 4. The current hourly compensation for a Communications Operator I, step 4 is $18.31/hour. The closest range for a Communications Operator II is at step 2. The hourly wage for that classification is $18.70/hour. A review of the personnel files shows that applicants who were hired as Communications Operator I, step 1 commonly obtain the rank of Communications Operator II, step 2 after three years of service. As I will describe below, this applicant possesses an aggregate of nearly 10 years of comparable work experience, plus an additional two years of specialized volunteer firefighting experience. This applicant has a higher education than a typical applicant for this position. She possesses an Associate's Degree in general education. A high school diploma is the minimum education qualification for this position. This applicant was employed for one year as a full-time courier/dispatcher for a private company from 2004-2005. This applicant was employed with the Lake County Sheriff's Office as a Communications Operator I for seven months from 2006-2007. This begs to ask the question why we would consider hiring her at all if her employment did not last for a longer period of time in the same position for which is now applying. During the time she was previously employed in that capacity, a different administration ran the Sheriff's Office. A different set of supervisors were present in the Dispatch center. It should be noted that between 2004 and the present time, the Lake County Sheriff's Office has hired a total of 30 Communications Operators. Of those, only five are still currently employed by the Sheriff's Office in that capacity. The current Sheriff's Office administration is focusing more on recruiting and retaining employees. We have examined our training philosophy, and made changes in practices that will hopefully result in a higher success rate in our training program. We have addressed several systematic shortcomings that were present during the time of this applicant's prior employment, which have hopefully been rectified. In short, when a retention rate for a job classification is only 17%, the possibility exists that there is an institutional failure, not necessarily a failure of the 83% of people who were hired and left the position. This applicant was employed for nearly 2 years as a part-time firefighter and EMT at North Shore Fire Protection District. She has been employed since 2007 as a full-time Flight Communication Specialist with HSI Air Transport in Santa Rosa. Her duties over the last eight years in this employment capacity have been to coordinate medical transportation throughout Northern California by way of telephone and radio. She has been a supervisor in this capacity also. Her duties in handling radio broadcasts and telephone conversations while tracking information on a computer are very similar to the duties that she would perform as a Communications Operator for the Lake County Sheriff's Office. I do recognize that the applicant does not possess the required POST Dispatcher certificate. That Dispatcher certificate is only required for the Communications Operator II position, not the Communications Operator I position. It is only a requirement that she obtain this certificate prior to promoting to the Communications Operator II series. This is why my request is for appointment to the advanced step in the Communications Operator I range, as opposed to an appointment at any step within the Communications Operator II series. It is also a requirement that that the certificate be obtained within the first year of employment as a Communications Operator I. However, in reviewing our own records, I found that we did not enforce that requirement on at least one of our currently employed Communications Operators. One of them was able to remain employed as a Communications Operator I for 15 months prior to obtaining a POST Dispatcher certificate. Currently, we are at a critical staffing shortage in the Central Dispatch center. It has been more than one year since we have been able to hire a qualified applicant into the Communications Operator series. The Sheriff's Office is allocated nine Communications Operator I/II positions. Currently, we have three Communications Operators on staff. This is a 24-hour a day, 7 days a week, 365 days a year operation that is absolutely vital to public safety in Lake County. I am currently staffing Communications Operator positions with Deputy Sheriffs and Correctional Officers. This management practice is unsustainable, but my only alternative would be to close the Dispatch Center during portions of the day. Clearly, this is not a viable option. The current practice also causes vacancies and overtime in other areas of the department, such as the jail and patrol. Finding qualified applicants who are willing to come to work in Lake County is extremely challenging as evidenced by the lack of qualified candidates we have been able to attract for over a year. I request that the Board approve my request to hire this applicant had the advanced step due to her extraordinary qualifications. I request that the Board also take into consideration the critical staffing levels in our Dispatch Center. The applicant's lack of a Dispatcher certificate is simply because she has not worked at a public safety agency that participates in the POST program. Her experience is commensurate and equivalent, and in some instances exceeds the type of experience that we would typically seek in an applicant for a public safety dispatcher position. Had she been employed with a public safety agency for the amount of time she was employed as a dispatcher and communications specialist with private firms, she would already possess the POST Dispatcher certificate. I request the Board's authorization for appointment of Communications Operator I applicant Cassandra Kennedy at the Advanced/4th step in the salary scale. Lake County Personnel Rule 1601.1 1601.1 Salary on Appointment - Appointments to positions in the classified service with the County shall be made at the ENTRY level step except when necessary for recruitment purposes as determined by the Personnel Director or the Board under one of the following conditions: (A) In the event an employee entering County employment is found to possess qualifications which could be construed as being extraordinary for the position. For the purposes of this rule, "extraordinary" means the employee has education and/or experience superior to that of employees typically entering into positions of the same class. In order to effect such an employment, the appointing authority must list in writing all pertinent facts explaining why the employee is thought to possess "extraordinary" qualifications for the position in which he/she is to be hired and present those facts to the Personnel Director for approval of advance placement at above the ENTRY (1"9 level step but not more than the JOURNEY (3rd ) level step on the salary schedule. If the Personnel Director denies the advance step hire request, the department head may appeal to the Board of Supervisors. If the appointing authority wishes to hire an employee at either the ADVANCED (4th) level step or the CAREER (5th) level step, the appointing authority must list in writing all pertinent facts explaining why the employee is thought to possess "extraordinary" qualifications for the position which he/she is being hired and present those facts to the Board for approval of advance placement on the salary schedule. (B) In the event that qualified employees in certain occupations cannot be secured through normal recruitment and hiring procedures. The Personnel Director may authorize the employment of such employees at a point in the schedule above the ENTRY level step but not more than the JOURNEY level step on the salary schedule. If the Personnel Director denies the advance step hire request, the department head may appeal to the Board of Supervisors. The Board must authorize the employment of such employees at the ADVANCED or CAREER level steps. (Revised by Resolution 2002-81 on April 16, 2002) FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: $4,743 from Comm Op I Step II to Step IV Amount Budgeted: N/A Additional Requested: N/A Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Increase to be paid by salary savings due to vacancies. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends approval of an advanced step hiring for applicant Cassandra Kennedy, at step 4, Communications Operator I.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: GAIL WOODWORTH Director, Child Support Services DATE: September 10, 2015 SUBJECT: Approve Lease Agreement between County of Lake and Albert Moretti and Theresa Moretti for Premises Located at 525 N. Main Street, Lakeport, CA for the Period from August 1, 2015, Ending February 14, 2016 for the Monthly Amount of Eight Thousand One Hundred Twenty Two Dollars ($8122); and Authorize Chair to Sign. EXECUTIVE SUMMARY: The approval of this lease will allow the Department of Child Support Services to continue to operate at its current level until the move to the Gard Street School property, the future home of DCSS. As with all administrative costs incurred with the Child Support Program, these costs are reimbursed Federal and State funding. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $8,122 per month Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Federal and State funding STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Staff recommends approval of the attached Lease Agreement and Authorize the Chair to Sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director Kathy Freeman, Code Enforcement Supervisor SUBJECT: Code Enforcement Program Update, Discussion of Cost Recovery processes and Options, AND Update concerning overall Workload within the Community Development Department; September 22, 2015, 9:30AM DATE: September 10, 2015 SUMMARY Community Development Department staff will be providing your Board with an update on the Code Enforcement Program activities for the time period between April and September 2015. Staff will provide a Power Point Presentation on that includes information on cases opened, voluntary compliance, and number of cases in various stages of processing. Staff will also present information to your Board concerning the current status of code enforcement cost recovery and we will be prepared to discuss the pros and cons of some additional cost recovery options. Additionally, staff will request your direction as to which, if any additional cost recovery options should be pursued. Lastly, we will provide your Board with an update of other Community Development Department actives, current work volume, and project priorities. ..Recommended Action

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 11, 2015 SUBJECT: Report from CASA of Mendocino and Lake Counties EXECUTIVE SUMMARY: The agreement to provide funding for FY 2014-15 required CASA to report to your Board regarding activities and accomplishments for that year. Accordingly, Sheryn Hildebrand, CASA Executive Director, will report to your Board on September 22.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Assistant Clerk of the Board DATE: September 10, 2015 SUBJECT: Consideration of Advisory Board appointments EXECUTIVE SUMMARY: Fish and Wildlife Advisory Committee - Nine (9) vacancies Application Received: Randall Williams - incumbent Richard Hinchcliff - incumbent FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

MEMORANDUM TO: Honorable Board of Supervisors FROM: Caroline C. Chavez, Public Services Director DATE: September 8, 2015 SUBJECT: Mt Konocti property purchase by BLM EXECUTIVE SUMMARY: Background: During the years the County was working on the acquisition of Mt. Konocti for a County Park', the County worked in coordination with the Bureau of Land Management (BLM) to increase the publicly-owned and accessible property on Mt. Konocti by having BLM agree to utilize their property exchange fund program to purchase two of the contiguous parcels also held by the same Mt. Konocti property owner. However, BLM's source of funding was not available within the timeframe of the option agreement deadline the County had with the owners. Therefore, the County and BLM agreed that the County would initially purchase all of the parcels involved in the proposed acquisition and BLM would buy back the two agreed-upon parcels once they had acquired the funding needed from their property exchange program. Subsequent to the County purchase date in 2011, BLM initiated the required acquisition process which included having an appraisal done of the two parcels under consideration. This process took approximately a year and the resulting appraised value was significantly lower than anticipated. Upon review of the location and attributes of the two parcels, by the County assessor and County surveyor, the value was deemed appropriate based on the location and overall declining land values for comparable properties since the original purchase. The two parcels are essentially on the steep eastern slope of Konocti with no access, essentially land-locked. Consequently the County determined it would not challenge the appraised value of $291,000 for the two parcels. With our acceptance of the appraised value, BLM pursued the funding from their property exchange program. This required them to identify available property they could sell, identify potential buyers for each of those properties, and then obtain appraisals of these properties. That process proceeded through a myriad of levels of government approval that took nearly another year, but during the last step in 2015 of a 45-day public comment period, one property owner objected. Unfortunately, BLM was not able to satisfy the concern. In addition, another property owner in the exchange program that would fund the purchase withdrew from the program. The result is that we are facing a shortfall of available funds to purchase the Konocti property. This shortfall leaves BLM with just a few options since they must remain within 25% of the appraised value but must also have the available funding match the property value: Option #1 is to carve out and retain one or more of the lots within the one of the subject parcels to reduce the value to match the $261,000 available in the exchange program. BLM has identified the two possible lots within one of the parcels, either of which the County would choose to retain to match the available exchange funds to the property value. The proposed retained lot is shown in the attached map and is contiguous to the County's property. If your Board decides to take this option, the attached legal description of the two parcels that will be purchased has been prepared and excludes the single lot. -Another 45-day public comment period, due to withdrawal of federal parcel. -Preparation of Title Processing and Escrow Instructions -Patent and Deed to be delivered to Title Company and instructions on how funds are to be handled. If your Board continues to support Option # 1, the approval process will begin again and is expected to take an additional 4-5 months. Option #2 is for the County to "donate" the missing value of $30,000 back to BLM. Option #3 would be for the County to reject the current offer. If the County and BLM do not reach an agreement for matching the available funds to the available property at its current appraised value, the process is essentially halted. The County had been in a similar position about a year prior when there was a anticipated shortfall of funds for the purchase, and these three options were evaluated by County staff designated by your Board, including the Public Services Director Caroline Chavez, County Counsel Anita Grant, County Administrative Officer Matt Perry, and County Supervisor Rob Brown. Their recommendation at that time was to concur with the appraisal and request and your Board consequently approved the removal of the single lot from one of the subject parcels to allow the property value to match the available exchange of funds and allow the transaction to proceed. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): RECOMMENDED ACTION: Staff recommends your Board approve the attached resolution that allows the removal of the identified lot from the property transfer in order to match property exchange funds available. Staff recommends the County approve Option #1 for the second time to move forward with the process of the sale. Assuming no protests are received this time, then BLM and CAL-BLMX may begin the sale process with the willing buyers to accumulate the funds before they can proceed with the purchase of the County property. As a part of the original MOU, the County also entered into an agreement for the services of CAL BLMX Inc., a private firm who performs all of the valuations and purchases with all the parties in the exchange program to identify and raise funds for the purchase. Their commission is 7% of the exchange funds, or in this case $18,270.00. This payment would come out of the exchange funds payment. If your Board decides to concur with this recommendation, the process would then proceed as identified above, to complete the transaction. Attached are the following documents to allow this transaction to proceed including: 1. Resolution 2. Map showing proposed acquisition 3. Legal Description 4. Feasibility Report

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 17, 2015 SUBJECT: Consideration of Agreement Between the County of Lake and Community Development Services to Prepare a Grant Application for a Community Development Block Grant Over The Counter Application EXECUTIVE SUMMARY: For about 10 years (from 1994 to 2004) the County operated a successful business loan program funded by Community Development Block Grant (CDBG) funds. One component of the CDBG program is the Over the Counter (OTC) program, which means that the grant application may be submitted at any time rather than complying with specified timeframes. OTC applications are submitted to obtain funds to loan to one business and the application can be for a $500,000 to $3,000,000. The OTC program has been used in neighboring counties to assist some very successful and well-known businesses. Staff has often desired to use this program if the right business opportunity presented itself. Jack Long, the County's Economic Development Manager, has identified a potential project which is well-suited for this program. A property owner and successful businessman in Kelseyville is planning to construct a hotel that would be an attractive and significant destination in Kelseyville. He is working with another hotel operator to operate the hotel once it is constructed and is working with a local financial institution to finance a significant amount of the construction project. Preparing the OTC grant application is very time-consuming and requires experience. Community Development Services (CDS), whose owner is Jeff Lucas, has the necessary expertise to assist the County in preparing the financial and feasibility documents required to determine the viability of the project and prepare the grant application. CDS has prepared several successful CDBG- OTC applications for cities and counties throughout northern California. CDS has submitted a proposal to provide the necessary services for the Kelseyville hotel project for an amount not to exceed is $37,500.00. There is sufficient money in BU 1892 for this contract. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board 1) find that it is not in the public interest to issue a request for proposals for this project and waive the competitive selection process; and 2) approve the attached agreement with Community Development Services and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 17, 2015 SUBJECT: 2014-15 Civil Grand Jury Response EXECUTIVE SUMMARY: The Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. From these proceedings a final report is created on an annual basis. Likewise on annual basis, the Board of Supervisors in coordination with department heads provides a response to the final report. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board approve the response and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer Josh Jones, Deputy County Administrative Officer DATE: September 17, 2015 SUBJECT: Consideration of a Resolution amending Resolution no. 2015-119 to amend the FY 2015-16 Adopted Budget by adjusting fund balance carry over to establish Budget Unit 1920 in Fund 110 and estimate revenues and appropriate money in said fund EXECUTIVE SUMMARY: As detailed in the proposed Resolution before your Board, an amendment to the FY 2015-16 Adopted Budget is necessary to establish a special revenue fund to account for wildfire disaster related revenues and appropriations. In addition, emergency equipment funded by the Homeland Security Grant Program has been identified as a carryover item from the prior year and requires an appropriation in the current fiscal year. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board adopt the proposed resolution and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Shanda Harry, Deputy County Counsel DATE: September 11, 2015 SUBJECT: Approve Amendment Number Four to the Memorandum of Understanding By and Between the County of Lake and the Lake County Employees' Association, Units 3, 4 and 5 for the period from July 1, 2014 through December 31, 2016 EXECUTIVE SUMMARY: As you may recall on February 17, 2015, your Board approved the Memorandum of Understanding with the Lake County Employee's Association (LCEA) for Units 3, 4, 5 for the calendar period from July 1, 2014 to December 31, 2016. Subsequent to this ratification your Board found that due to current and anticipated fiscal conditions that COLA could be granted to the LCEA. Therefore, presented for approval by your Board is the Fourth Amendment to the MOU to include the following changes: 1) 3% COLA 2) PERS Swap - 7% increase to employee salaries, effective July 1, 2015 in exchange for classic employees paying the "employee portion" of the PERS Contribution. 3) Removal of the "Me Too" clauses. 4) Additional County Holiday - The County will be adding December 26th to its list of Observed Holidays. Therefore, presented for approval by your Board is the Fourth Amendment to the MOU's to include the above referenced change for Units 3, 4, and 5. The specific changes resulting in the amendment to the current MOU's are listed below: 1. Effective July 1, 2015 Article II (D), SALARY SCHEDULE, shall be amended in the MOUs for Units 3, 4 and 5 to read as follows: D. SALARY SCHEDULE 1. EFFECTIVE DATE The salary range for each classification from Step 1 through Step 12 shall be as shown in Attachments A-3, A-4 and A-5 which are attached hereto and incorporated by reference herein and reflects a total increase of 10%: of which 3% is a cost of living adjustment (COLA) to be effective July 1, 2015 and 7% is a salary adjustment for recruitment and retention purposes pursuant to Article II B of the MOU effective July 1, 2015. 2. Effective July 1, 2015 - Article IV E. shall be entirely revised in the MOUs for Units 3, 4 and 5 to read as follows: E. PERSONAL LEAVE IN LIEU OF COLA No cost of living adjustment (COLA) was anticipated to occur during the term of this agreement and/or while this agreement remains in effect. 1. IN LIEU OF A COLA, THE COUNTY PROVIDED PERSONAL LEAVE AS FOLLOWS: a. 16 hours for the period July 1, 2014 through June 30, 2015 b. 16 hours for the period July 1, 2015 through June 30, 2016 While a COLA was granted, the County will maintain the Personal Leave Days through 6/30/16. 2. USE OF PERSONAL LEAVE: Unused personal leave shall not be paid upon termination. Personal leave must be used during each specific period for which it is granted as specified in item no. 1 above. Personal leave that is not used during each specific period is forfeited. Personal leave must be pre-approved by the department prior to use Notwithstanding the above, Personal Leave granted for the period from July 1, 2014 through June 30, 2015 that is not used by June 30, 2015 may be carried over to be used in the next fiscal year. All Personal Leave already granted by the County shall remain available for use until June 30, 2016. 3. Effective July 1, 2015, the one-time stipend for the period July 1, 2016 through December 31, 2016 shall be eliminated by deleting Article II. I. (3) in the MOU for Units 3 and 5 and Article II H. (3) in the MOU for Unit 4. 4. Effective October 21, 2015 - Article II E shall be revised in its entirety in the MOU for Units 3, 4 and 5 to read as follows: E. COUNTY PAYMENT OF EMPLOYEE'S PERS CONTRIBUTION For employees who are defined by California Public Employee's Retirement Law as Classic PERS members, the employee shall pay the employee's contribution to PERS (currently equal to approximately seven percent (7%) of the employee's modified gross pay under the PERS 2% at 55 retirement benefit formula). For the term of this MOU, Classic PERS employees shall not be responsible to pay any more than the employee's share of 7% of the employee's modified gross pay. For employees who are defined by California Public Employee's Retirement Law as New PERS members, the County is prohibited from paying any portion of the employee's share of PERS, and therefore will not pay any portion of the employee's contribution to PERS for the 2 % at 62 retirement benefit formula. 5. Effective July, 1, 2015 - Article VII (H) and (I) shall be deleted in its entirety in the MOUs for Units 3, 4 and 5. 6. Effective July 1, 2015 - Article IV - (A) (1) shall be amended in the MOUs for Units 3, 4, and 5 as follows: A. HOLIDAYS 1. COUNTY DECLARED HOLIDAYS The following days during the contractual period shall be declared as holidays and compensated as such for employees in the represented classifications: 1) New Years Day January 1 2) Martin Luther King Day Third Monday in January 3) President's Day Third Monday in February 4) Memorial Day Last Monday in May 5) Independence Day July 4 6) Labor Day First Monday in September 7) Columbus Day Second Monday in October 8) Veterans Day November 11 9) Thanksgiving Day Forth Thursday in November 10) Day After Thanksgiving Day Friday Following the Fourth Thursday in November 11) Christmas Eve Day December 24 12) Christmas Day December 25 13) Day After Christmas December 26 14) Any other holiday declared by the Board pursuant to State law ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board approve the proposed amendment and authorize the Chair to sign

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Shanda Harry, Deputy County Counsel Sarah Jansen, Deputy Human Resources Director DATE: September 17, 2015 SUBJECT: Consideration of Resolution to Adopt Memorandum of Understanding by and between the Lake County Deputy District Attorney's Association, and the County of Lake for the term of July 1, 2015 - December 31, 2015. EXECUTIVE SUMMARY: Presented for approval by your Board is a Memorandum of understanding by and between the Lake County Deputy District Attorney's Association (LCDDAA) and the County of Lake for the time frame. Based on the Board's overall priorities of maintaining a balanced budget, maintaining existing service levels, and not reducing employee benefits the County was able to reach an agreement with the LCDDAA. Based upon current and near future economic indicators, the County is able to afford a cost of living increase. The specific changes and additions to the MOU, which have been previously approved by the Board and negotiated with the LCDDAA, are listed below: 1) 3% COLA 2) PERS Swap - 7% increase to employee salaries, in exchange for classic employees paying up to 7 % of the "employee portion" of the PERS Contribution. 3) Removal of the "Me Too" clauses. 4) 12 step Salary Schedule replacing the 5 step. 5) Additional County Holiday - The County will add December 26th to its list of Observed Holidays. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board Adopt Resolution to Approving Memorandum of Understanding by and between the Lake County Deputy District Attorney's Association, and the County of Lake for the term of July 1, 2015 - December 31, 2015.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 11, 2015 SUBJECT: Adopt Resolution establishing salaries and benefits for employees assigned to the Confidential Unit, Section A, for the period from July 1, 2015 through December 31, 2016 EXECUTIVE SUMMARY: As you may recall on February 17, 2015, your Board approved a Resolution for the Confidential Unit, Section A, for the calendar period from July 1, 2014 to December 31, 2016. Subsequent to this ratification your Board found that due to current and anticipated fiscal conditions that a COLA and other provisions could be granted to the Lake County Employees Association (LCEA). The changes in this Resolution for Confidential employees are the same as what is being provided to employees represented by LCEA. Therefore, presented for approval by your Board is a new Resolution to include the following changes: 1) A 3% COLA, effective July 1, 2015. 2) A PERS Swap resulting in a 7% increase to employee salaries, effective July 1, 2015 in exchange for classic employees paying the "employee portion" of the PERS Contribution and for recruitment and retention purposes. 3) Elimination of the one-time stipend and 8 hours of personal leave for the period July 1, 2016 through December 31, 2016 in light of the COLA. 4) Addition of December 26th to its list of Observed Holidays. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section A, for July 1, 2015, through December 31, 2016.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 11, 2015 SUBJECT: Resolution establishing salaries and benefits for employees assigned to the Confidential Unit, Section B, for the period from July 1, 2015 through December 31, 2016 EXECUTIVE SUMMARY: As you may recall on February 17, 2015, your Board approved a Resolution for the Confidential Unit, Section B, for the calendar period from July 1, 2014 to December 31, 2016. Subsequent to this ratification your Board found that due to current and anticipated fiscal conditions that a COLA and other provisions could be granted to the Lake County Employees Association (LCEA). The changes in this Resolution for Confidential employees are the same as what is being provided to employees represented by LCEA. Therefore, presented for approval by your Board is a new Resolution to include the following changes: 1) A 3% COLA, effective July 1, 2015. 2) A PERS Swap resulting in a 7% increase to employee salaries, effective July 1, 2015 in exchange for classic employees paying the "employee portion" of the PERS Contribution and for recruitment and retention purposes. 3) Elimination of the one-time stipend and 8 hours of personal leave for the period July 1, 2016 through December 31, 2016 in light of the COLA. 4) Addition of December 26th to its list of Observed Holidays FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Confidential Unit, Section B, for July 1, 2015, through December 31, 2016.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer Josh Jones, Deputy County Administrative Officer DATE: September 22, 2015 SUBJECT: Adopt Resolution establishing salaries and benefits for management employees for the period from July 1, 2015 through December 31, 2016 EXECUTIVE SUMMARY: As you may recall on February 17, 2015, your Board approved a Resolution for management employees for the calendar period from July 1, 2014 to December 31, 2016. Subsequent to this ratification your Board found that due to current and anticipated fiscal conditions that a COLA and other provisions could be granted to the Lake County Employees Association (LCEA). The applicable changes in this Resolution for management employees are the same as what is being provided to employees represented by LCEA. Therefore, presented for approval by your Board is a new Resolution to include the following changes: 1) A 3% COLA, effective July 1, 2015. 2) A PERS Swap resulting in a salary increase of 7% for miscellaneous employees and 9% for safety employees, effective July 1, 2015 in exchange for classic employees paying the "employee portion" of the PERS Contribution and for recruitment and retention purposes. 3) Elimination of the one-time stipend and 8 hours of personal leave for the period July 1, 2016 through December 31, 2016 in light of the COLA. 4) Revision of Section 1.2, adding longevity steps and pay for elected department heads to reduce compaction between these personnel and their subordinates. 5) Revision of Section 1.5 to include the Sheriff and Undersheriff to reduce compaction between these personnel and their subordinates. 6) Addition of Section 1.8 Off-Salary Schedule Pay in Lieu of Vacation and Sick Leave in order to reduce compaction these personnel and their subordinates. 7) Addition of December 26th to its list of Observed Holidays. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for July 1, 2015, through December 31, 2016.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer Rob Howe, Chief Probation Officer DATE: September 17, 2015 SUBJECT: Consideration of proposal to contract with Mendocino County to house Lake County juvenile detainees EXECUTIVE SUMMARY: As conceptually approved by your Board on August 18, we have negotiated an agreement with Mendocino County to house Lake County juvenile detainees at the Mendocino County Juvenile Hall. A summary of terms of agreement follows: * The term of the Agreement shall be from October 15, 2015 through September 30, 2017, and requires a 180 day notice of termination. * Lake County shall pay Mendocino County at a rate of $150 per day per bed with a guaranteed minimum of 12 beds per month, or $657,000. Any beds over 12 each month are billed at $120 per day * Mendocino County will provide transportation to and from Lake County for juvenile court appearances whereas Lake County will provide transportation to Mendocino County for juvenile intake. * Mendocino County has installed video equipment to allow for remote visitation. * Lake County wards shall receive the same accommodations and services as Mendocino County juveniles in accordance with federal, state and local laws and regulations. * Lake County will cover medical, dental, pharmaceutical, etc. expenses directly or through negotiated contracts for juveniles residing at the Mendocino County with certain exceptions. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Overall, it is anticipated that the County of Lake will realize significant cost savings by housing minors in Mendocino County. The approximate amount of saving will be $764,000 annually. STAFFING IMPACT (if applicable): Twenty allocated positions will be eliminated. ..Recommended Action RECOMMENDED ACTION: We request your Board approve the proposed contract and authorize the Chairman to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 17, 2015 SUBJECT: Consideration of Revisions to Previously Approved Paid Emergency Leave during the Valley Fire. EXECUTIVE SUMMARY: Staff is currently working on revisions to the previously approved Paid Emergency Leave during the Valley Fire incident to ensure employees who work during the event may take paid days off at a later date. The revisions will be uploaded as soon as they are available. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: September 17, 2015 SUBJECT: Consideration of Continuing the Proclamation of a Local Health Emergency by the Lake County Health Officer. EXECUTIVE SUMMARY: Please see attachment FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.