Board Of Supervisors — Tuesday, October 27, 2015

..Title ..Body MEMORANDUM TO: Lake County Sanitation District, Board of Directors FROM: Scott Harter, Deputy Special Districts Administrator DATE: October 22, 2015 SUBJECT: Approval of Contract Change Order No. 1 EXECUTIVE SUMMARY: Please find the Change Order documentation for the meeting on 10/27/15. This is a LACOSAN item and the justification is as follows: The contract was awarded on 8/25/15 in the amount of $122,480.00 and the contractor provided the necessary insurance and bonds. Construction started the week of September 21st and progressed through October 15, 2015. Field conditions during construction required less large rock slope protection for the construction of the fish ladder; however more aggregate base gravel was utilized in the pools than was originally estimated. Also the length of pipe replaced was 6' longer than the estimated length and the cement slurry backfill quantity was increased. Change Order No. One (1) Addresses the balancing of Final In-Place Quantities. This is an increase of $3,892.50 to the original contract amount. Three (3) bid items were increased and one (1) bid items were decreased. Sufficient funds are budgeted to make final payment for the contractor and close out the project. Staff recommends approval by the LACOSAN Board of Directors of Contract Change Order No. One (1), and that the Board authorize the Chair to execute CCO No. One (1) for an increase of $3,892.50, for a revised contract amount of $126,372.50 Attached for consideration are the proposed contract change order and the schedule of quantities. ..Recommended Action RECOMMENDED ACTION: Staff recommends approval by the LACOSAN Board of Directors of Contract Change Order No. One (1), and that the Board authorize the Chair to execute CCO No. One (1) for an increase of $3,892.50, for a revised contract amount of $126,372.50 Attached for consideration are the proposed contract change order and the schedule of quantities.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jill Ruzicka, Deputy County Administrative Officer DATE: October 22, 2015 SUBJECT: (a) Waive the Competitive Selection Process; and (b) Approve Agreement between the County of Lake and This is Crowd USA, Inc., for on-line advertising campaign creation, monthly management, optimization and reporting, amount not to exceed $14,640 and authorize the Chair to sign. EXECUTIVE SUMMARY: The County of Lake contracted with This is Crowd USA, Inc. in April 2015 to create a new Lake County Visitor website. The contract was completed within budget and on time, and fulfilled the technical requirements laid out in the Request for Proposal (RFP) and Contract. The relationship between the Lake County Marketing Program and Crowd USA was positive. Representatives of Crowd USA visited Lake County numerous times, and created relationship with numerous tourism stakeholders. The new website was launched at the beginning of July and discussions immediately began between the Lake County Marketing Program, Steve Denero, as the County's Marketing Consultant, and Crowd USA, Inc. on strategies to raise awareness of website to key influencers; drive traffic to the website; and collect, manage and analyze user date, all ultimately improving the delivery of the Visit Lake County message. The result of these discussions was the proposal to create an online advertising campaign as described in Exhibits A and B. These plans were discussed and created in July 2015. Unfortunately due to the Rocky, Jerusalem and Valley Fires, there has been a staffing shortage in the administrative office to complete the contracts. Given the fire activity this summer, is it now of even greater importance to advertise the positive attributes of Lake County to help in the economic recovery as well as the housing, infrastructure and social recovery. It should be noted that during the fires, Crowd USA, Inc. has gone above and beyond their contract to assist in keeping a positive marketing presence for Lake County while County staff was working within the Emergency Operations Center. The County's consultant selection policy allows a waiver of the competitive selection process for various reasons, especially when the cost os leas then $25,000. It is not uncommon for the process to be waived when the cost is less than $25,000. In awarding this the proposed contract to Crowd USA, staff requests your Board waive the consultant selection process for the following reasons: Crowd USA, Inc. would be marketing and analyzing a product (the visitor website) which they created; therefore they have an unprecedented familiarity with the product. Crowd USA, Inc. will have the intimate knowledge of Lake County to begin the marketing campaign immediately with minimal start-up meetings. Crowd USA was recently awarded a social media contract for Visit Lake County, California social media accounts. As the contractor of Visit Lake County, California social media services, Crowd USA, Inc. will be able to provide seamless messaging between the social media channels and the website. Crowd USA, Inc. has been working closely with Pulse Point, Inc., the San Francisco-based content marketing company that the County has contracted with; therefore, that important relationship can be continued with minimal County introduction. The Administrative Office is severely understaffed, and Crowd USA, Inc. is already extremely familiar with Lake County tourism, tourism stakeholders and current marketing plan; therefore Crowd USA, Inc. could immediately begin the important work of marketing Lake County in a positive light. ..Recommended Action RECOMMENDED ACTION: (a) Waive the Competitive Selection Process; and (b) Approve Agreement between the County of Lake and This is Crowd USA, Inc., for on-line advertising campaign creation, monthly management, optimization and reporting, amount not to exceed $14,640 and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer Josh Jones, Deputy County Administrative Officer DATE: October 20, 2015 SUBJECT: Adopt Resolution to Establish Fund 660 "Lake Evacuation and Animal Protection (LEAP)" and Estimate Revenues and Appropriate Money in the Fund and Provide for the Administration of the Fund EXECUTIVE SUMMARY: As detailed in the proposed Resolution before your Board, it is necessary to establish an agency fund to account for donations to Lake Evacuation and Animal Protection (LEAP) that have been coming to the County as a result of this summer's wildfire disasters. Properly accounting for the donations in this manner will enable them to be used specifically for LEAP now and in the future. ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board adopt the proposed resolution and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: October 14, 2015 SUBJECT: Adopt Resolution Amending Resolution No. 2015-119 authorizing County Auditor - Controller to temporarily transfer money from General Fund Reserve into General Fund EXECUTIVE SUMMARY: In November and December of each year, the General Fund typically has cash flow challenges while waiting for the first allocation of property taxes. Many other counties and cities obtain temporary loans known as tax revenue anticipation notes (TRAN) to provide short term financing during this period. Another alternative would be to temporarily transfer money from General Fund Reserves into the General Fund. The proposed resolution authorizes the County Auditor Controller to temporarily transfer money from the General Fund Reserves into the General Fund to alleviate this cash flow shortage. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the attached resolution.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer Josh Jones, Deputy County Administrative Officer DATE: October 22, 2015 SUBJECT: Adopt Resolution amending Resolution no. 2015-119 to amend the FY 2015-16 Adopted Budget by Cancelling Obligated Fund Balance in the Building and Infrastructure Reserve to Provide Interim Financing to Complete a Water System Project EXECUTIVE SUMMARY: As detailed in the proposed Resolution before your Board, an amendment to the FY 2015-16 Adopted Budget is necessary to provide interim financing to the Paradise Valley fund for a water system project. The interim loan will be repaid to the building and infrastructure reserve by the end of this fiscal year as expected state grant revenues are received. ..Recommended Action RECOMMENDED ACTION: Adopt Resolution amending Resolution no. 2015-119 to amend the FY 2015-16 Adopted Budget by Cancelling Obligated Fund Balance in the Building and Infrastructure Reserve to Provide Interim Financing to Complete a Water System Project.

..Title ..Body MEMORANDUM TO: BOARD OF DIRECTORS FROM: Linda Lovejoy, LMFT, MAC Behavioral Health Director DATE: October 27, 2015 SUBJECT: Agreement between the County of Lake and Redwood Community Services for the Lake County WRAP Program for Specialty Mental Health Services for Fiscal Year 2015-16 EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services for the Lake County WRAP Program for Specialty Mental Health Services for Fiscal Year 2015-2016. BACKGROUND AND DISCUSSION: Redwood Community Services has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. Lake County Behavioral Health continues to support Redwood Community Services to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $550,000 Amount Budgeted: $550,000 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The amount budgeted for Foster Care/ITFC/WRAP is $550,000. Lake County Behavioral Health is requesting a contract maximum of $550,000. Funding for this contract is through Realignment and Medi-Cal Federal Financial Participation (FFP). STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: Lake County Behavioral Health is requesting approval of the Agreement between the County of Lake and Redwood Community Service, Inc. for the Lake County WRAP Program Specialty Mental Health Services for Fiscal Year 2015-2016 for a contract maximum of $550,000.

MEMORANDUM TO: Honorable Board of Supervisors FROM: Public Services DATE: October 13, 2015 SUBJECT: Budget Transfer EXECUTIVE SUMMARY: The Public Services Department - Parks Division was approved by your Board to order a new commercial mower in FY 14/15 to replace the old broken down mower at Lakeside County Park. However, the mower was not delivered or invoiced until after the 45 day modified accrual period established by the auditor-controller and now must be expended out of the FY 15/16. We are proposing a budget transfer from salaries and wages to cover the unanticipated cost of the mower. At mid-year we will request to adjust the salaries account to cover the remainder of the FY 15/16. FISCAL IMPACT: __ None _X_Budgeted (IN FY 14/15) _x_Non-Budgeted (IN FY 15/16) Estimated Cost: $19,582.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Unexpected budget transfer necessary to cover expenditure. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: We are recommending that the Board of Supervisors approve the budget transfer to fund the cost of the John Deere commercial mower that was approved by your Board in June of last fiscal year.

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: October 10, 2015 SUBJECT: Cooperative Law Enforcement Agreement between the Lake County Sheriff's Department and the USDA Forest Service Mendocino National Forest EXECUTIVE SUMMARY: The Sheriff's Department requests approval of the attached 2016 master agreement from the U.S. Forest Service for our enforcement efforts on Forest Service lands. This master agreement covers a five year period. Yearly operational agreements, which are referenced on Page 3, as Exhibit A and Exhibit B, will be presented for your approval as they become available. Copies of the current year (2015) plans are included for your review but are not a part of this master agreement. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A at this time. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends approval of the Master Cooperative Law Enforcement Agreement between the Lake County Sheriff's Department of the USDA Forest Service Mendocino National Forest

..Title ..Body MEMORANDUM TO: Anthony Farrington, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: October 10, 2015 SUBJECT: Approval of the FY 2015/16 support services agreement with SunRidge Systems, Inc, in the amount of $29,445, for the support of its law enforcement software suite. EXECUTIVE SUMMARY: The Lake County Sheriff's Department requests your approval of the attached SunRidge Systems Software Support Services Agreement for the support, maintenance and enhancement services of the County law enforcement software suite. This software is used by the entire department, including the Hill Road Jail for InCustody, warrants and financial services, Central Dispatch and Enforcement/Investigations. It is also utilized by both Probation and the District Attorney's Office as well as the Lakeport and Clearlake Police Department's. This software is essential to the operation of law enforcement services and has been in use since 2002. This contract is effective July 14, 2015 as it covers the current years' maintenance costs. These costs are budgeted in the Central Dispatch budget. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: 29,445 Amount Budgeted: 29,916 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): These costs are budgeted in the Central Dispatch budget STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Lake County Sheriff's Department recommends approval of the support services agreement with SunRidge Systems, Inc, in the amount of $29,445, for the support of its law enforcement software suite for FY 2015/16.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: William Davidson, Director, Animal Care & Control DATE: October 22, 2015 SUBJECT: Consideration of Reducing Adoption Fees for Fire Animals EXECUTIVE SUMMARY: The number of fire related animals remaining at the shelter is minimal, approximately 10 dogs and 25 cats. All the other fire related animals at the Lakeport shelter, have been reunited with their owners. All animals that our office has received from any of the fire areas have been and will be held through 10/28 for owner redemption. This is 30 days past the lifting of the last evacuation order. Most surrounding agencies have agreed that this is a generous amount of time to offer for owner redemption. This being the case, on 10/29, these animals will be available for adoption. Many local community members have shown an interest in these animals and we would like to help facilitate their immediate re-homing with a reduced price offering. In addition to waiving the adoption fee as already approved by the Board for special events, we would like to waive all the remaining fees, with the exception of the spay or neuter cost. The following would be the adoption fees for fire related animals: Male Dogs $80 Male Cats $55 Female Dogs <60 $90 Female Cats $65 Female Dogs >60 $105 Merck, our microchip provider, has generously donated a couple hundred microchips for fire related animals. So each animal would receive a free microchip as well. As these animals have been displaced from their homes for some time, we would like to help them return to a normal a life as soon as possible. Reducing our normal adoption fee will help facilitate this process. ..Recommended Action RECOMMENDED ACTION: It is the department's recommendation that your Board approve the adjusted adoption fees on all fire related animals.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director Prepared by: Mireya G. Turner, Assistant Planner DATE: October 9, 2015 SUBJECT: Van Eck Estates Tentative Subdivision Map Extension SDX 15-03, SD 05-03, RZ 05-04, DV 06-03, IS 05-70, Supervisorial District 4 ATTACHMENTS: 1. Vicinity Map 2. Tentative Subdivision 05-03 Conditions 3. Agency Comments 4. Tentative Map 5. Staff Report for Planning Commission hearing on October 6, 2015 I. SUMMARY The Van Eck Estates Subdivision project proposes the division of approximately 7 acres to create 16 residential lots, located near the Lakeview Estates and Riviera Heights Subdivisions. On October 8, 2015, the Planning Commission approved the previously approved mitigated negative declaration for SD 05-03, finding that it met the requirements of Section 15162(a) of CEQA Guidelines and that no additional environmental review was required. Additionally, they approved a recommendation to the Board of Supervisors to approve a two-year extension of the Van Eck Estates Subdivision project. II. PROJECT DESCRIPTION Applicant: John Van Eck, 4965 Steelhead Drive, Kelseyville, CA 95451 Owner: Same Location: 3640 Lakeview Estates Drive, Kelseyville APN: 009-008-10 General Plan Designation: Low Density Residential Zoning: "R1" Single-family Residential Approval Date: June 22, 2006 Extension Requested: Two years to June 22, 2017 III. DISCUSSION A tentative subdivision map was approved by the Planning Commission on June 22, 2006. On September 28, 2006, the Planning Commission approved a deviation to allow for the construction of an off-site 4' wide shoulder in lieu of construction of sidewalks on-site. A series of state initiated extensions provided automatic extensions to qualified tentative subdivision maps for the next seven years. The State Subdivision Map Act allows the granting of extensions for a period or periods not exceeding a total of five years. This is the applicant's first extension request. The Rivieras Area Plan was adopted on January 29, 2007. Although this subdivision predates the area plan, it is consistent with Policy 5.2.1b, encouraging infill development to be consistent with the surrounding development. The applicant seeks an extension to complete the various conditions required for the filing of the final map. In 2010, the Office of Drinking Water imposed a water connection moratorium on CSA #20 which remains in effect. The final map cannot be recorded until water connections are available. Comments from Special Districts (see attached) state that improvements to this water system are in their final stages. Staff recommends a two (2) year time extension be granted for the subdivision map in order to complete the conditions necessary to record the final map. The Lake County Subdivision Ordinance allows the granting of extensions for a period or periods not exceeding a total of five years. This is the applicant's first extension request. ..Recommended Action IV. RECOMMENDATION Staff recommends that the Board of Supervisors take the following action: A. Find that the previously mitigated negative declaration based on Initial Study IS 05-70 meets the requirements of Section 15162(a) of the State CEQA Guidelines, and that no additional environmental review need be prepared, with the following findings: 1. There has been no change in the project which would create new significant environmental impacts. 2. There has been no substantial change in circumstances resulting in new significant environmental impacts. 3. No new information of substantial importance to the project has become available. B. Approve a two-year extension of time for SD 05-03 with the following findings: 1. This project is consistent with the Lake County General Plan, Zoning Ordinance, Subdivision Ordinance, and the Lakeport Area Plan. 2. This time extension request is consistent with the Lake County Subdivision Ordinance and the State Subdivision Map Act. 3. The subdivision map is still compatible with neighboring land uses. 4. There has been no substantial change in circumstances resulting in new significant environmental impacts. Sample Motions: A. Reconsideration of Previously Approved Mitigated Negative Declaration I move that the Mitigated Negative Declaration, which was previously prepared for SD 05-03 does meet the requirements of Section 15162(a) of the CEQA Guidelines, and that no additional environmental review need be prepared with the findings listed in the staff report dated October 9, 2015. B. Time Extension I move that the Board of Supervisors approve an extension of time for SD 05-04 for a period of two years to June 22, 2017, with the findings listed in the staff report dated October 9, 2015.

..Title ..Body MEMORANDUM TO: Chair Farrington FROM: Matt Perry, County Administrative Officer DATE: October 22, 2015 SUBJECT: Appoint board representative for 2016. EXECUTIVE SUMMARY: Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on December 1, 2015. Any member of your Board of Supervisors is eligible for directorship. This appointment should be made as soon as possible to allow for your Boards representative to plan to attend. See attached memo from Matt Cate, Executive Director for additional information. ..Recommended Action RECOMMENDED ACTION: Appoint board representative for 2016.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: October 22, 2015 SUBJECT: Consideration of Resolution Amending Resolution No. 2015- 198 to request Direct State Assistance for Debris Removal for Valley Fire EXECUTIVE SUMMARY: I have been advised by a representative of the Governor's Office of Emergency Services (Cal OES) that they need the County to formally request direct State assistance for the debris removal for the Valley Fire. Federal Emergency Management Agency (FEMA) is requiring this action since the State - not the County - is going to be the applicant to obtain reimbursement from FEMA for the debris removal operations. The attached resolution includes this request. Resolution no. 2015.128, which confirmed the existence of local emergency for the Valley Fire, erroneously contained a reference to the Rocky fire. The attached resolution corrects this typo. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the attached resolution.

..Title ..Body MEMORANDUM TO: Board of Directors FROM: Douglas Gearhart, APCO DATE: October 13, 2015 SUBJECT: Sitting as the Lake County Air Quality Management District Board of Directors - Request to authorize the APCO to sign and submit the FY 14/15 Year-End Financial Report and FY 15/16 Subvention Applications. EXECUTIVE SUMMARY: Please find attached the referenced FY 15/16 Subvention Applications and the FY 14/15 Year-End Financial Report. The application and report are based upon decisions and actions taken by your Board, ARB requirements, and the adopted budget. We are attempting to maximize the subvention award amount, but recognize full funding has not occurred for several years. The requirements of the H&SC to report on and account for program expenditures and revenue on an annual basis is somewhat different than accrual practices, and is based on actual expenditures and revenue. If not properly balanced, the budget and report may result in a need to return subvention funds. The attached Year-End Financial Report is consistent with proper carry through, revenue and expenditures in the APCO's opinion as documented from prior year. The Subvention Application is based on the adopted budget. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Authorize the APCO to sign and submit to the California Air Resources Board the attached FY 15/16 Subvention Applications and the FY 14/15 Year-End Financial Report.