Board Of Supervisors — Tuesday, November 3, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution Designating Applicant’s Agent for Federal Funding for the Valley Fire and any other disasters for a three year period.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On September 22, 2015 the President declared the Valley Fire as a major disaster making federal funds available to individuals. The Presidential declaration was later amended to include assistance to public agencies to fund 75% of eligible projects. To formally apply for these funds, the County must submit the attached application designating certain county staff to sign the related documents.
Although this resolution is prompted by the need to apply for FEMA funding for the Valley Fire, the resolution indicates that it applies to all disasters for a three year period following the date of approval.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the Resolution Designating the Applicant's Agent to apply for FEMA funds for the Valley Fire and any other disasters for a three year period.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 29, 2015
SUBJECT: Adopt Resolution Designating Applicant's Agent for Federal Funding for the Valley Fire and any other disasters for a three year period.
EXECUTIVE SUMMARY:
On September 22, 2015 the President declared the Valley Fire as a major disaster making federal funds available to individuals. The Presidential declaration was later amended to include assistance to public agencies to fund 75% of eligible projects. To formally apply for these funds, the County must submit the attached application designating certain county staff to sign the related documents.
Although this resolution is prompted by the need to apply for FEMA funding for the Valley Fire, the resolution indicates that it applies to all disasters for a three year period following the date of approval.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the Resolution Designating the Applicant's Agent to apply for FEMA funds for the Valley Fire and any other disasters for a three year period.
7.2Adopt Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Clearlake Oaks County Water District (CSA #16 Paradise Valley Annexation)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Clearlake Oaks County Water District has requested, through the Lake Local Agency Formation Commission (LAFCO), to annex CSA #16 Paradise Valley for the purpose of providing its services to this area.
Pursuant to Section 99 (b) of the Revenue and Taxation Code, the County of Lake has the responsibility to specify in a final exchange resolution how the annual tax increment shall be allocated in future years as a result of the proposed annexation. In this case, neither the County of Lake, nor Clearlake Oaks County Water District, nor any other affected agency has any tax amount subject to change. In compliance with state law and the LAFCO process, adoption of a resolution to this end is still required.
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Clearlake Oaks County Water District (CSA #16 Paradise Valley Annexation)
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Josh Jones, Deputy County Administrative Officer
DATE: October 21, 2015
SUBJECT: Adoption of Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Clearlake Oaks County Water District (CSA #16 Paradise Valley Annexation)
EXECUTIVE SUMMARY:
Clearlake Oaks County Water District has requested, through the Lake Local Agency Formation Commission (LAFCO), to annex CSA #16 Paradise Valley for the purpose of providing its services to this area.
Pursuant to Section 99 (b) of the Revenue and Taxation Code, the County of Lake has the responsibility to specify in a final exchange resolution how the annual tax increment shall be allocated in future years as a result of the proposed annexation. In this case, neither the County of Lake, nor Clearlake Oaks County Water District, nor any other affected agency has any tax amount subject to change. In compliance with state law and the LAFCO process, adoption of a resolution to this end is still required.
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Clearlake Oaks County Water District (CSA #16 Paradise Valley Annexation)
7.3Approve Minutes of the Board of Supervisors meetings held October 27, 2015, August 5, 2014 and July 22, 2014.
Minutes
passed on consent
7.4Adopt Resolution Appointing Directors of Certain Special District Boards in Lieu of Holding a General District Election on November 3, 2015.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The attached resolution titled "Resolution Appointing Directors of Certain Special District Boards In Lieu Of Holding a General District Election On November 3, 2015", is being submitted for the Board's approval pursuant to Section 10515 of the Elections Code, State of California.
Elections Code Section 10515(b) states that "If no person has filed a declaration of candidacy for any office, the supervising authority shall appoint any person to the office who is qualified on the date when the election would have been held. The person appointed shall qualify and take office and serve exactly as if elected at a general district election for the office."
Please be aware that the following special districts currently have vacancies to be filled at the General District Election by the Board of Supervisors, and as per the attached letters, the special district governing boards have recommended the appointment of certain qualified persons:
ADAMS SPRINGS WATER DISTRICT
One (1) vacancy - 4 year term
No recommendations from District
One (1) vacancy - 2 year unexpired term
No recommendations from District
BUCKINGHAM PARK WATER DISTRICT
Two (2) vacancies - 4 year terms
No recommendations from District
One (1) vacancy - 2 year unexpired term
No recommendation from District
CALLAYOMI COUNTY WATER DISTRICT
One (1) vacancy - 2 year unexpired term
*Fredrick Hartnett, 2 year unexpired term*
COBB AREA COUNTY WATER DISTRICT
One (1) vacancy - 4 year term
No recommendations from District
SCOTTS VALLEY WATER CONSERVATION DISTRICT
One (1) vacancy; Division I - 4 year term
No recommendations from District
One (1) vacancy; Division II - 2 year unexpired term
No recommendations from District
UPPER LAKE COUNTY WATER DISTRICT
One (1) vacancy - 4 year term
*Dawn Binns, 4 year term*
VILLA BLUE ESTATES WATER DISTRICT
Two (2) vacancies - 2 year terms
*Tedron (Teddie) Pierce, 2 year term*
*Mark Fetzer, 2 year term*
SOUTH LAKE COUNTY FIRE PROTECTION DISTRICT
One (1) vacancy - 2 year unexpired term
*Theresa Foster, 2 year unexpired term*
..Recommended Action
RECOMMENDED ACTION:
Your Board may accept the District Board of Director's recommendations and direct the Clerk to the Board to add each appointee's name to the "Resolution Appointing Directors Of Certain Special District Boards In Lieu Of Holding a General District Election On November 3, 2015"; or appoint any other qualified person(s) to serve as director.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Diane C. Fridley, Registrar of Voters
DATE: October 21, 2015
SUBJECT: Adopt Resolution Appointing Directors of Certain Special District Boards in Lieu of Holding a General District Election on November 3, 2015.
EXECUTIVE SUMMARY:
The attached resolution titled "Resolution Appointing Directors of Certain Special District Boards In Lieu Of Holding a General District Election On November 3, 2015", is being submitted for the Board's approval pursuant to Section 10515 of the Elections Code, State of California.
Elections Code Section 10515(b) states that "If no person has filed a declaration of candidacy for any office, the supervising authority shall appoint any person to the office who is qualified on the date when the election would have been held. The person appointed shall qualify and take office and serve exactly as if elected at a general district election for the office."
Please be aware that the following special districts currently have vacancies to be filled at the General District Election by the Board of Supervisors, and as per the attached letters, the special district governing boards have recommended the appointment of certain qualified persons:
ADAMS SPRINGS WATER DISTRICT
One (1) vacancy - 4 year term
No recommendations from District
One (1) vacancy - 2 year unexpired term
No recommendations from District
BUCKINGHAM PARK WATER DISTRICT
Two (2) vacancies - 4 year terms
No recommendations from District
One (1) vacancy - 2 year unexpired term
No recommendation from District
CALLAYOMI COUNTY WATER DISTRICT
One (1) vacancy - 2 year unexpired term
*Fredrick Hartnett, 2 year unexpired term*
COBB AREA COUNTY WATER DISTRICT
One (1) vacancy - 4 year term
No recommendations from District
SCOTTS VALLEY WATER CONSERVATION DISTRICT
One (1) vacancy; Division I - 4 year term
No recommendations from District
One (1) vacancy; Division II - 2 year unexpired term
No recommendations from District
UPPER LAKE COUNTY WATER DISTRICT
One (1) vacancy - 4 year term
*Dawn Binns, 4 year term*
VILLA BLUE ESTATES WATER DISTRICT
Two (2) vacancies - 2 year terms
*Tedron (Teddie) Pierce, 2 year term*
*Mark Fetzer, 2 year term*
SOUTH LAKE COUNTY FIRE PROTECTION DISTRICT
One (1) vacancy - 2 year unexpired term
*Theresa Foster, 2 year unexpired term*
..Recommended Action
RECOMMENDED ACTION:
Your Board may accept the District Board of Director's recommendations and direct the Clerk to the Board to add each appointee's name to the "Resolution Appointing Directors Of Certain Special District Boards In Lieu Of Holding a General District Election On November 3, 2015"; or appoint any other qualified person(s) to serve as director.
7.5Approval for the purchase of Rims Mapping and Rims Mobile computer software, to enhance the Sheriff's existing software suite.
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office uses the RiMS Law Enforcement Records Management System to organize the vast amounts of information that is funneled through this agency with the many tasks associated with law enforcement. This includes: detailed person files, aliases, warrants, vehicles, property, case investigations, case reports, citations, offender files, and field interviews.
RiMS is completely integrated with CAD (computer aided dispatch) and all other RiMS products. Because of this unique integration, the only programming that will operate the patrol fleet's new in-car computer system with the RiMS Law Enforcement Records Management System is RiMS Mobile Computer Software and In-Station Mapping Software. The in-car computers, also known as a mobile data computers (MDCs), will operate and function in the same manner as a desktop computer that is setup with RiMS at the Sheriff's Main Office or one if its substations. This allows for a deputy to be more productive and mobile than ever before.
The RiMS Mapping feature will provide an overlay of Lake County using Google Maps. A deputy will be able to see the location where he may be responding to and be given directions (audible and visual). RiMS Mapping also allows for pre-designated locations to be plotted in the map for tasks such as vacation and security checks.
This purchase will be made from the Sheriff's Rural and Small Counties Fund with no cost to the County at this time. Annual maintenance will be included in the dispatch budget.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Purchase will be made from Fund 194, Budget 2206 (Sheriff Rural and Small Counties). There is no initial cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval for the purchase of Rims Mobile and Rims Mapping in the amount of $97,857, to be paid from Budget 2206, Object code 28.30.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 10, 2015
SUBJECT: Approval for the purchase of Rims Mobile and Rims Mapping in the amount of $97,857, to be paid from Budget 2206, Object code 28.30.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office uses the RiMS Law Enforcement Records Management System to organize the vast amounts of information that is funneled through this agency with the many tasks associated with law enforcement. This includes: detailed person files, aliases, warrants, vehicles, property, case investigations, case reports, citations, offender files, and field interviews.
RiMS is completely integrated with CAD (computer aided dispatch) and all other RiMS products. Because of this unique integration, the only programming that will operate the patrol fleet's new in-car computer system with the RiMS Law Enforcement Records Management System is RiMS Mobile Computer Software and In-Station Mapping Software. The in-car computers, also known as a mobile data computers (MDCs), will operate and function in the same manner as a desktop computer that is setup with RiMS at the Sheriff's Main Office or one if its substations. This allows for a deputy to be more productive and mobile than ever before.
The RiMS Mapping feature will provide an overlay of Lake County using Google Maps. A deputy will be able to see the location where he may be responding to and be given directions (audible and visual). RiMS Mapping also allows for pre-designated locations to be plotted in the map for tasks such as vacation and security checks.
This purchase will be made from the Sheriff's Rural and Small Counties Fund with no cost to the County at this time. Annual maintenance will be included in the dispatch budget.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Purchase will be made from Fund 194, Budget 2206 (Sheriff Rural and Small Counties). There is no initial cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval for the purchase of Rims Mobile and Rims Mapping in the amount of $97,857, to be paid from Budget 2206, Object code 28.30.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.5. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
7.6Approval of the FY15 Homeland Security Grant assurances and to approve the County Administrative Officer to sign
Action Item
pulled on consent
Motion carried
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On October 20, 2015, Your Board approved the submission of the FY15 Homeland Security Grant application.
On October 20, 2015, the State released the FY15 Grant Assurances, required in order to complete the grant application process.
This document is attached for your review and approval of the Authorized Agent, County Administrative Officer Matt Perry, to sign and initial each page in blue ink prior to submission to the State.
FISCAL IMPACT: x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the FY15 Homeland Security Grant Assurances and for your Board to approve the County Administrative Officer Matt Perry to sign the documents as an Authorized Agent.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 20, 2015
SUBJECT: Approval of the FY15 Homeland Security grant assurances
EXECUTIVE SUMMARY:
On October 20, 2015, Your Board approved the submission of the FY15 Homeland Security Grant application.
On October 20, 2015, the State released the FY15 Grant Assurances, required in order to complete the grant application process.
This document is attached for your review and approval of the Authorized Agent, County Administrative Officer Matt Perry, to sign and initial each page in blue ink prior to submission to the State.
FISCAL IMPACT: x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the FY15 Homeland Security Grant Assurances and for your Board to approve the County Administrative Officer Matt Perry to sign the documents as an Authorized Agent.
On motion of Supervisor Smith, and by vote of the Board, approved revised FY15 Homeland Security Grant assurances and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: County Counsel Anita Grant presented the revised Grant Assurances authorizing the County Administrative Officer to sign.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Public Input: Dante DeAmicis and Kim Carr
8.29:06 A.M. - Consideration of Continuing the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Proclamation
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Valley Fire is 100% containment. While, removal of hazardous materials and remediation of burned properties is currently under way, it is early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
Your approval is requested and recommended. Thank you.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Karen Tait, M.D., Health Officer
DATE: October 2, 2015
SUBJECT: Requesting Board Approval to Extend the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 for an Additional Two-Week Period of Time
EXECUTIVE SUMMARY:
The Valley Fire is 100% containment. While, removal of hazardous materials and remediation of burned properties is currently under way, it is early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
Your approval is requested and recommended. Thank you.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
On motion of Supervisor Comstock, and by vote of the Board, continued the Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Lake County Health Officer Dr. Karen Tait presented the item to the Board. Environmental Health Director Ray Ruminski provided a report in regard to clean up figures.
Chair Farrington asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:10 A.M. - Acceptance of $10,000 Donation from CalPine for Search and Rescue operations.
Action Item
Staff memo
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This donation will be deposited into the Sheriff's Search and Rescue Trust Fund, Budget 2218.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends acceptance of a $10,000 donation from CalPine, for Search and Rescue operations.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 20, 2015
SUBJECT: Acceptance of $10,000 Donation from CalPine for Search and Rescue operations
EXECUTIVE SUMMARY:
The volunteer members of the Lake County Sheriff's Office Search and Rescue played a vital role in assisting with evacuations during the Rocky, Jerusalem and Valley Fires in 2015. The SAR members donate thousands of hours every year in Lake and surrounding counties searching for lost people, conducting evidence searches and assisting with evacuations. SAR members give of their own free time and routinely purchase their own uniforms and equipment to provide a vital resource in Lake County with little to no recognition for their service. This generous donation from CalPine will go a long way in assisting the purchase of necessary equipment as well as provide an opportunity for training for the SAR members.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This donation will be deposited into the Sheriff's Search and Rescue Trust Fund, Budget 2218.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends acceptance of a $10,000 donation from CalPine, for Search and Rescue operations.
This item was continued to November 17, 2015 at 9:10 a.m.
8.49:15 A.M. - Frank Aebly - Upper Lake District Ranger - Report/Update
Report
This item was informational only. No action was requested of the Board.
Clerk’s notes: Chair Farrington introduced Upper Lake District Ranger Frank Aebly, who gave a report to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Heather Powers and Anne Praine. No one else wished to speak and the public input portion of the item was closed.
8.59:20 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,864.73, for 6326 Eleventh Ave, Lucerne CA (APN 034-152-48 - Buck Cooper and Quinna Cooper)
Action Item
approved
Carried 4-0 — moved by Steele
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
I. PROPERTY OUTLINE:
Property Owner: Buck & Quinna Cooper
Location: 6326 Eleventh Ave, Lucerne CA
APN: 034-152-48
Zoning: "R1", Single-Family Residential District
Case #: #14-0282
II. ABATEMENT SUMMARY
On December 8, 2014, a Notice of Nuisance and Order to Abate (NONOTA) was prepared and posted at 6326 Eleventh Ave, Lucerne CA, within the Clearlake Beach Subdivision, and mailed, certified to the property owner of record due to excessive open and outdoor storage, a substandard dwelling and construction without permits. Several complaints had been filed by area residents. The Notice provided Mr. & Mrs. Cooper with 30 days to abate the violations on the property.
Community Development Department staff solicited and obtained bids from local contractors for the board-up of dwelling and removal of open & outdoor storage. On May 27, 2015 a local contractor was awarded a contract and work was completed soon after.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,864.73 and direct staff to Record a Notice of Lien against the property. The cost to secure the dwelling and remove the open and outdoor storage was $1,600.00. The administrative costs amounted to $264.73.
Sample Motion:
I move that the assessment of $1,864.73 for nuisance abatement on property located at 6326 Eleventh Ave, Lucerne CA, also known as Assessors Parcel Number 034-152-48, and owned by Buck & Quinna Cooper be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,864.73 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Notice of Assessment & Lien Hearing for: Buck & Quinna Cooper;
November 3, 2015 @ 09:20 AM
Supervisorial District 3
Date: October 19, 2015
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: Buck & Quinna Cooper
Location: 6326 Eleventh Ave, Lucerne CA
APN: 034-152-48
Zoning: "R1", Single-Family Residential District
Case #: #14-0282
II. ABATEMENT SUMMARY
On December 8, 2014, a Notice of Nuisance and Order to Abate (NONOTA) was prepared and posted at 6326 Eleventh Ave, Lucerne CA, within the Clearlake Beach Subdivision, and mailed, certified to the property owner of record due to excessive open and outdoor storage, a substandard dwelling and construction without permits. Several complaints had been filed by area residents. The Notice provided Mr. & Mrs. Cooper with 30 days to abate the violations on the property.
Community Development Department staff solicited and obtained bids from local contractors for the board-up of dwelling and removal of open & outdoor storage. On May 27, 2015 a local contractor was awarded a contract and work was completed soon after.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,864.73 and direct staff to Record a Notice of Lien against the property. The cost to secure the dwelling and remove the open and outdoor storage was $1,600.00. The administrative costs amounted to $264.73.
Sample Motion:
I move that the assessment of $1,864.73 for nuisance abatement on property located at 6326 Eleventh Ave, Lucerne CA, also known as Assessors Parcel Number 034-152-48, and owned by Buck & Quinna Cooper be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,864.73 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Steele, and by vote of the Board, confirmed the assessment of $1,864.73 for nuisance abatement on property located at 6326 Eleventh Ave, Lucerne CA, also known as Assessors Parcel Number 034-152-48, and owned by Buck & Quinna Cooper and directed the Enforcement Official to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,864.73 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Ayes: Supervisors Smith, Steele, Brown, and Farrington
Absent: Supervisor Comstock
Clerk’s notes: Community Development Director Richard Coel was sworn in by the Clerk. Neither the property owner nor a representative was present.
Chair Farrington opened the hearing and Mr. Coel presented the staff report. No one else present wished to speak the the hearing was closed.
8.69:30 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,997.01, for 7095 Fairview Dr, Kelseyville CA (APN 045-151-01 -The Bank of New York Mellon)
Action Item
approved
Carried 4-0 — moved by Brown
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
I. PROPERTY OUTLINE:
Property Owner: The Bank of New York Mellon
Location: 7095 Fairview Dr, Kelseyville CA
APN: 045-151-01
Zoning: "R1", Single-Family Residential District
Case #: #15-0201
II. ABATEMENT SUMMARY
On July 21, 2015, a Summary Abatement Notice was prepared and posted on the property located at: 7095 Fairview Dr, Kelseyville CA, within the Riviera Heights Subdivision due to Open and Outdoor Storage of household garbage, household items and other miscellaneous debris placed on the driveway resulting in public nuisance conditions and immediate public health and safety risk. Several complaints had been filed by area residents. The Summary Abatement Notice provided the property owner with 72 hours to remove the above described items from the property.
On July 22, 2015, Community Development Department staff solicited and obtained a bid from a local contractor for removal and disposal of the above described Open and Outdoor Storage. On July 27, 2015 a contract was entered into with a local contractor, and the items were removed and disposed of soon thereafter.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,997.01 and direct staff to Record a Notice of Lien against the property. The cost to remove the debris from the site and dispose of at the local landfill was $1,600.00. The administrative costs amounted to $397.01.
Sample Motion:
I move that the assessment of $1,997.01 for nuisance abatement on property located at: 7095 Fairview Dr, Kelseyville, CA, also known as Assessors Parcel Number 045-151-01, and owned by The Bank of New York Mellon be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,997.01 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Notice of Assessment & Lien Hearing for The Bank of New York Mellon;
November 3, 2015 @ 09:30 AM
Supervisorial District 4
Date: October 19, 2015
ATTACHMENTS: 1. Notice of Summary Abatement
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: The Bank of New York Mellon
Location: 7095 Fairview Dr, Kelseyville CA
APN: 045-151-01
Zoning: "R1", Single-Family Residential District
Case #: #15-0201
II. ABATEMENT SUMMARY
On July 21, 2015, a Summary Abatement Notice was prepared and posted on the property located at: 7095 Fairview Dr, Kelseyville CA, within the Riviera Heights Subdivision due to Open and Outdoor Storage of household garbage, household items and other miscellaneous debris placed on the driveway resulting in public nuisance conditions and immediate public health and safety risk. Several complaints had been filed by area residents. The Summary Abatement Notice provided the property owner with 72 hours to remove the above described items from the property.
On July 22, 2015, Community Development Department staff solicited and obtained a bid from a local contractor for removal and disposal of the above described Open and Outdoor Storage. On July 27, 2015 a contract was entered into with a local contractor, and the items were removed and disposed of soon thereafter.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $1,997.01 and direct staff to Record a Notice of Lien against the property. The cost to remove the debris from the site and dispose of at the local landfill was $1,600.00. The administrative costs amounted to $397.01.
Sample Motion:
I move that the assessment of $1,997.01 for nuisance abatement on property located at: 7095 Fairview Dr, Kelseyville, CA, also known as Assessors Parcel Number 045-151-01, and owned by The Bank of New York Mellon be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,997.01 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Brown, and by vote of the Board, confirmed the assessment of $1,997.01 for nuisance abatement on property located at: 7095 Fairview Dr, Kelseyville, CA, also known as Assessors Parcel Number 045-151-01, and owned by The Bank of New York Mellon and directed the Enforcement Official to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,997.01 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Ayes: Supervisors Smith, Steele, Brown, and Farrington
Absent: Supervisor Comstock
Clerk’s notes: Community Development Director Richard Coel was sworn in by the Clerk. Neither the property owner nor a representative was present.
Chair Farrington opened the hearing and Mr. Coel presented the staff report. No one else present wished to speak the the hearing was closed.
8.79:40 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $9,396.65, for 3120 Cherry St, Nice CA (APN 031-201-06 - Margaret Yates)
Action Item
approved
Carried 4-0 — moved by Steele
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
I. PROPERTY OUTLINE:
Property Owner: Margaret Yates
Location: 3120 Cherry St, Nice
APN: 031-201-06
Zoning: "R1", Single-Family Residential District
Case #: 14-0235
II. ABATEMENT SUMMARY
On November 5, 2014, a Notice of Nuisance and Order to Abate (NONOTA) was prepared and posted at 3120 Cherry Street Nice CA, within the Clear Lake Villas Subdivision with a superseding NONOTA posted at the property on May 7, 2015. Both were mailed, certified to the property owner of record due to a substandard dwelling and open and outdoor storage of junk, trash & debris. Several complaints had been filed by area residents. The NONOTA's provided Margaret Yates with more than 30 days to obtain the necessary permits to rehabilitate the dwelling and clean up the property.
On April 28, 2015. Community Development Department staff solicited and obtained bids for demolition and clean-up of the property from local contractors. A contract was entered into with the local, low bid contractor. On or about September 2, 2015 the contractor arrived at the site to start work. He contacted the office to inform the County that two (2) additional trailers with trash & debris were left abandoned on the site and that the additional work would be $500.00, increasing the original bid from $8,600.00 to $9,100.00. The contractor was given the authorization for the additional work and started soon after. On September 9, 2015 a site visit was conducted by Community Development Department staff. Work was completed to the department's satisfaction.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $9,396.65 and direct staff to Record a Notice of Lien against the property. The cost to demolish and clean up the property was $9,100.00. The administrative costs amounted to $296.65.
Sample Motion:
I move that the assessment of $9,396.65 for nuisance abatement on property located at 3120 Cherry St Nice, CA, also known as Assessors Parcel Number 031-201-06, and owned by Margaret Yates be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of
$9,396.65 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Notice of Assessment & Lien Hearing for Margaret Yates;
November 3, 2015 @ 09:40 AM
Supervisorial District 3
Date: October 19, 2015
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: Margaret Yates
Location: 3120 Cherry St, Nice
APN: 031-201-06
Zoning: "R1", Single-Family Residential District
Case #: 14-0235
II. ABATEMENT SUMMARY
On November 5, 2014, a Notice of Nuisance and Order to Abate (NONOTA) was prepared and posted at 3120 Cherry Street Nice CA, within the Clear Lake Villas Subdivision with a superseding NONOTA posted at the property on May 7, 2015. Both were mailed, certified to the property owner of record due to a substandard dwelling and open and outdoor storage of junk, trash & debris. Several complaints had been filed by area residents. The NONOTA's provided Margaret Yates with more than 30 days to obtain the necessary permits to rehabilitate the dwelling and clean up the property.
On April 28, 2015. Community Development Department staff solicited and obtained bids for demolition and clean-up of the property from local contractors. A contract was entered into with the local, low bid contractor. On or about September 2, 2015 the contractor arrived at the site to start work. He contacted the office to inform the County that two (2) additional trailers with trash & debris were left abandoned on the site and that the additional work would be $500.00, increasing the original bid from $8,600.00 to $9,100.00. The contractor was given the authorization for the additional work and started soon after. On September 9, 2015 a site visit was conducted by Community Development Department staff. Work was completed to the department's satisfaction.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $9,396.65 and direct staff to Record a Notice of Lien against the property. The cost to demolish and clean up the property was $9,100.00. The administrative costs amounted to $296.65.
Sample Motion:
I move that the assessment of $9,396.65 for nuisance abatement on property located at 3120 Cherry St Nice, CA, also known as Assessors Parcel Number 031-201-06, and owned by Margaret Yates be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of
$9,396.65 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
:
On motion of Supervisor Steele, and by vote of the Board, confirmed the assessment of $9,396.65 for nuisance abatement on property located at 3120 Cherry St Nice, CA, also known as Assessors Parcel Number 031-201-06, and owned by Margaret Yates and directed the Enforcement Official to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $9,396.65 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Ayes: Supervisors Smith, Steele, Brown, and Farrington
Absent: Supervisor Comstock
Clerk’s notes: Community Development Director Richard Coel was sworn in by the Clerk. Neither the property owner nor a representative was present.
Chair Farrington opened the hearing and Mr. Coel presented the staff report. No one else present wished to speak the the hearing was closed.
8.89:50 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $2,228.90, for 6815 Kelsey Creek, Kelseyville CA (APN 007-014-39 -John Vaikasas)
Action Item
approved
Carried 3-0 — moved by Smith
Brown: aye Comstock: absent Farrington: abstain Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: abstain Smith: aye Steele: aye
Staff memo
n
I. PROPERTY OUTLINE:
Property Owner: John Vaikasas
Location: 6815 Kelsey Creek Dr, Kelseyville CA
APN: 007-014-39
Zoning: "A", Agricultural District
Case #: #14-0214
II. ABATEMENT SUMMARY
On October 20, 2014, a Notice of Nuisance and Order to Abate (NONOTA) was prepared and posted on the vacant property located at 6815 Kelsey Creek Drive, within the Kelseyville area plan, and mailed, certified to the property owner of record due to unpermitted construction of a "hoop/green" house with electricity and open and outdoor storage on a vacant lot. Discovery of these violations were due to the Lake County Sheriffs Narcotic Task Force service of a warrant on the property for an illegal marijuana grow site. The Notice provided Mr. Vaikasas with 30 days abate the violations from the property.
On March 4, 2015 a site visit was conducted and it was noted that there was no change, the violations still existed. On March 24, 2015 a Courtesy Notification was mailed to the property owner, see attachment 6. On May 21, 2015 Community Development Department staff solicited and obtained bids from local contractors and awarded the contract.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $2,228.90 and direct staff to Record a Notice of Lien against the property. The cost to abate the property was $1,800.00. The administrative on this case amounted to $428.90.
Sample Motion:
I move that the assessment of $2,228.90 for nuisance abatement on property located at 6815 Kelsey Creek Drive, Kelseyville, CA, also known as Assessors Parcel Number 007-014-39, and owned by John Vaikasas be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,228.90 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Notice of Assessment & Lien Hearing for John Vaikasas;
November 3, 2015 @ 09:50 AM
Supervisorial District 5
Date: October 19, 2015
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
6. Courtesy Notification
I. PROPERTY OUTLINE:
Property Owner: John Vaikasas
Location: 6815 Kelsey Creek Dr, Kelseyville CA
APN: 007-014-39
Zoning: "A", Agricultural District
Case #: #14-0214
II. ABATEMENT SUMMARY
On October 20, 2014, a Notice of Nuisance and Order to Abate (NONOTA) was prepared and posted on the vacant property located at 6815 Kelsey Creek Drive, within the Kelseyville area plan, and mailed, certified to the property owner of record due to unpermitted construction of a "hoop/green" house with electricity and open and outdoor storage on a vacant lot. Discovery of these violations were due to the Lake County Sheriffs Narcotic Task Force service of a warrant on the property for an illegal marijuana grow site. The Notice provided Mr. Vaikasas with 30 days abate the violations from the property.
On March 4, 2015 a site visit was conducted and it was noted that there was no change, the violations still existed. On March 24, 2015 a Courtesy Notification was mailed to the property owner, see attachment 6. On May 21, 2015 Community Development Department staff solicited and obtained bids from local contractors and awarded the contract.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $2,228.90 and direct staff to Record a Notice of Lien against the property. The cost to abate the property was $1,800.00. The administrative on this case amounted to $428.90.
Sample Motion:
I move that the assessment of $2,228.90 for nuisance abatement on property located at 6815 Kelsey Creek Drive, Kelseyville, CA, also known as Assessors Parcel Number 007-014-39, and owned by John Vaikasas be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,228.90 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Smith, and by vote of the Board, confirmed the assessment of $2,228.90 for nuisance abatement on property located at 6815 Kelsey Creek Drive, Kelseyville, CA, also known as Assessors Parcel Number 007-014-39, and owned by John Vaikasas and directed the Enforcement Official to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,228.90 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Ayes: Supervisors Smith, Steele, and Brown
Absent: Supervisor Comstock
Abstain: Supervisor Farrington
Clerk’s notes: Chair Farrington recused himself and passed the gavel to Vice-Chair Brown.
Community Development Director Richard Coel was sworn in by the Clerk. Neither the property owner nor a representative was present.
Vice-Chair Brown opened the hearing and Mr. Coel presented the staff report. No one else present wished to speak the the hearing was closed.
8.910:00 A.M. - Presentation of Lake County Library 2014/15 Annual Report from the Library Advisory Board
Report
Staff memo
EXECUTIVE SUMMARY:
In 2014/2015 the Lake County Library was able to increase the number and type of programs offered to the public. At the end of the 2014/15 budget year the Lake County Library had 6 permanent full-time staff members, 3 permanent part-time staff members, and 6 extra-help part-time staff members. There was one vacant full-time position. This is also a reduction of the total number of temporary extra help positions in use compared to the year before. The library has been expanding its use of volunteers.
Library circulation decreased 5.5% from the previous year. Although a variety of factors are at play, this decrease can mainly be attributed to the lack of new materials purchased for the library. The use of the public library computers has increased by over 5% compared to the previous year. That percentage increase does not include library patrons using the free wireless internet provided at all four library branches.
In 2014/15 the library doubled how many programs were offered to 454 total programs, offering more educational and recreational programs for children, adults, and teens than ever before. Library Storytime for children is now offered at all four branches of the Lake County Library and attendance increased by 87% from the previous year.
The Library Advisory Board would like to recommend the following to the Board of Supervisors:
1. Maintain and increase the current level of library staffing and service at all four of the library branches and support expansion of the collection of library materials.
2. Increase funding for library materials to better serve the community and keep the library collection up to date.
3. Continue to develop and improve library computer systems and technology, with the assistance and cooperation of the County Information Technology Department.
4. Support renovation and remodeling of the Lakeport Branch of the Lake County Library to update the facility and include a meeting room and additional parking.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: None.
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: This item is for information only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: October 21, 2015
SUBJECT: Presentation of Lake County Library 2014/15 Annual Report from the Library Advisory Board
EXECUTIVE SUMMARY:
In 2014/2015 the Lake County Library was able to increase the number and type of programs offered to the public. At the end of the 2014/15 budget year the Lake County Library had 6 permanent full-time staff members, 3 permanent part-time staff members, and 6 extra-help part-time staff members. There was one vacant full-time position. This is also a reduction of the total number of temporary extra help positions in use compared to the year before. The library has been expanding its use of volunteers.
Library circulation decreased 5.5% from the previous year. Although a variety of factors are at play, this decrease can mainly be attributed to the lack of new materials purchased for the library. The use of the public library computers has increased by over 5% compared to the previous year. That percentage increase does not include library patrons using the free wireless internet provided at all four library branches.
In 2014/15 the library doubled how many programs were offered to 454 total programs, offering more educational and recreational programs for children, adults, and teens than ever before. Library Storytime for children is now offered at all four branches of the Lake County Library and attendance increased by 87% from the previous year.
The Library Advisory Board would like to recommend the following to the Board of Supervisors:
1. Maintain and increase the current level of library staffing and service at all four of the library branches and support expansion of the collection of library materials.
2. Increase funding for library materials to better serve the community and keep the library collection up to date.
3. Continue to develop and improve library computer systems and technology, with the assistance and cooperation of the County Information Technology Department.
4. Support renovation and remodeling of the Lakeport Branch of the Lake County Library to update the facility and include a meeting room and additional parking.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: None.
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: This item is for information only.
This item was informational only. No action was requested of the Board.
Clerk’s notes: County Librarian Christopher Veach presented the report to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
8.1011:00 A.M. ASSESSMENT APPEAL HEARING: (Sitting as the Lake County Local Board of Equalization)
Melinda Young - Application No. 37-2013 - 13537 Santa Clara Ave., Clearlake, CA (APN 037-321-360)
Peterson Tractor - Application No. 96-2013 - 2710 Eastlake Dr., Kelseyville, CA (APN 044-212-250)
Mark & Debra Watson - Application Nos. 102-2013 & 104-2013 - 3585 Highland Springs Rd., Lakeport, CA (APN 008-020-320), 850 Mathews Rd., Lakeport, CA (APN 008-020-340)
Action Item
Adopted
Carried 4-0
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Melinda Young - Application No. 37-2013 - 13537 Santa Clara Ave., Clearlake, CA (APN 037-321-360)
Peterson Tractor - Application No. 96-2013 - 2710 Eastlake Dr., Kelseyville, CA (APN 044-212-250)
Mark & Debra Watson - Application Nos. 102-2013 & 104-2013 - 3585 Highland Springs Rd., Lakeport, CA (APN 008-020-320), 850 Mathews Rd., Lakeport, CA (APN 008-020-340)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: September 21, 2015
SUBJECT: 11:00 A.M. - Assessment Appeal Hearing
EXECUTIVE SUMMARY:
Melinda Young - Application No. 37-2013 - 13537 Santa Clara Ave., Clearlake, CA (APN 037-321-360)
Peterson Tractor - Application No. 96-2013 - 2710 Eastlake Dr., Kelseyville, CA (APN 044-212-250)
Mark & Debra Watson - Application Nos. 102-2013 & 104-2013 - 3585 Highland Springs Rd., Lakeport, CA (APN 008-020-320), 850 Mathews Rd., Lakeport, CA (APN 008-020-340)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Melinda Young - Application No. 37-2013 - 13537 Santa Clara Ave., Clearlake, CA (APN 037-321-360) - Neither Ms. Young nor a representative were present. The Board confirmed timely notification of the hearing.
On motion of Member Smith, and by vote of the Board, denied the appeal without prejudice. The motion carried by the following vote:
Ayes: Members Smith, Steele, Brown, and Farrington
Absent: Member Comstock
Peterson Tractor - Application No. 96-2013 - 2710 Eastlake Dr., Kelseyville, CA (APN 044-212-250) - These appeals were not taken up as a waiver was received by the appellant.
Mark & Debra Watson - Application Nos. 102-2013 & 104-2013 - 3585 Highland Springs Rd., Lakeport, CA (APN 008-020-320), 850 Mathews Rd., Lakeport, CA (APN 008-020-340) - These appeals were not taken up as a waiver was received by the appellant.
Clerk’s notes: Assessor-Recorder Richard Ford and Chief Deputy Assessor-Recorder Debbie Olson were sworn in by the Clerk.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Status Reports/Updates of response and recovery efforts from OES, assisting agencies and/or community groups consequent to 2015 wildland fires.
Clerk’s notes: Recovery Coordinator Carol Huchingson gave an update to the Board. She announced that the long term recovery task force would be holding it's first meeting tonight. It is a public meeting, with the first portion covering updates from the various agencies involved, and the second portion covering public input and questions. Since they are expecting so many people to show up, the public input would initially focus on survivors, with others to follow as time permits. These meetings will be taking place on a weekly basis.
Ms. Huchingson also announced that she is in the process of establishing office hours in Middletown, most likely at the Gibson Museum, and an announcement will be made once the agreement is finalized. She reported that there are approximately 50 families staying at Konocti Harbor as well as some still in tents at the Hidden Valley Lake campground. Ms. Huchingson stated that the County's agreement with the campground ended some time ago but they are still letting people stay there for free.
Supervisor Brown stated that he had been in contact with a few of the families from the Hidden Valley campgrounds who do not wish to relocate to Konocti Harbor as this would be an inconvenience for their children who attend school in Middletown. Mr. Brown is exploring other options for them. He stated that Middletown School District has offered to bus the kids from Konocti to Middletown, but even with that option he was unable to convince them.
Ms. Huchingson also reported that she has received reports of rental price gouging of rental properties and intends to investigate.
Community Development Director Richard Coel clarified that FEMA contractors installing manufactured units are still required to obtain proper permits. He said his department has had property owners showing up trying to get permits. However, FEMA requires that the FEMA contractor who is installing the manufactured unit acquire the permit and then the County will perform a site inspection. These permits are being processed very quickly, usually right at the counter with the inspection being done the next day.
Ms. Huchingson reported that the Auditors office is tracking all of the projects being done and so far the cost is around $10 million. She also spoke on donations, saying that the County had a large warehouse full of donations as well as several distribution centers.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Kimberly Carr, Joan Moss, Anne Praine, and Greg Scott. No one else wished to speak and the public input portion of the item was closed.
9.3Consideration of an Ordinance Amending Article I of Chapter 6 of the Lake County Code Relating to Emergency Organization and Functions.
Ordinance
approved
Staff memo
EXECUTIVE SUMMARY:
Due to the experience gained during the recent fires and evaluating various other factors, I have discussed with Supervisor Brown, as the Chairman of the Disaster Council, and Sheriff Martin the possible transfer of the Office of Emergency Services (OES) back to the Sheriff Office. Social Services Director Carol Huchingson, who was the Director of the Emergency Operations Center during the Valley Fire event, and Auditor Controller Cathy Saderlund were also consulted.
Based on these discussions, I recommend that the Office of Emergency Services be transferred to the Sheriff Office. I am working with Cal OES to identify candidates for an interim Emergency Services Manager pending recruitment of the permanent employee.
The transition of OES to Sheriff's Office is proposed to become effective when an interim manager is hired or under contract.
In considering this transition, I realize that there is still a role for the County Administrative Office to fulfill. However, each department can perform the function for which they are best suited. Even without being the Director of Emergency Services, the County Administrative Officer can assist the Sheriff in obtaining cooperation from other departments in terms of training and other planning and preparedness activities.
Also, the County Administrative Office would take the lead, along with the Auditor-Controller Office, in coordinating long term recovery issues and managing the funding sources from CalOES and FEMA.
The Sheriff Office is much better poised to respond to an emergency since it has more staff, training, and experience in responding to emergencies than the County Administrative Office. The Sheriff Office would manage the Emergency Management Performance Grant and Homeland Security Grant.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board:
(a) Approve transferring Office of Emergency Services Sheriff Office to become effective when interim Emergency Services Manager is hired or under contract.
(b) Waive the reading of the ordinance, having it read in title only and advance the attached "Ordinance Amending Article I of Chapter 6 of the Lake County Code Relating to Emergency Organization and Functions"
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 28, 2015
SUBJECT: Consideration of Ordinance to Transfer the Office of Emergency Services to the Sheriff Office
EXECUTIVE SUMMARY:
Due to the experience gained during the recent fires and evaluating various other factors, I have discussed with Supervisor Brown, as the Chairman of the Disaster Council, and Sheriff Martin the possible transfer of the Office of Emergency Services (OES) back to the Sheriff Office. Social Services Director Carol Huchingson, who was the Director of the Emergency Operations Center during the Valley Fire event, and Auditor Controller Cathy Saderlund were also consulted.
Based on these discussions, I recommend that the Office of Emergency Services be transferred to the Sheriff Office. I am working with Cal OES to identify candidates for an interim Emergency Services Manager pending recruitment of the permanent employee.
The transition of OES to Sheriff's Office is proposed to become effective when an interim manager is hired or under contract.
In considering this transition, I realize that there is still a role for the County Administrative Office to fulfill. However, each department can perform the function for which they are best suited. Even without being the Director of Emergency Services, the County Administrative Officer can assist the Sheriff in obtaining cooperation from other departments in terms of training and other planning and preparedness activities.
Also, the County Administrative Office would take the lead, along with the Auditor-Controller Office, in coordinating long term recovery issues and managing the funding sources from CalOES and FEMA.
The Sheriff Office is much better poised to respond to an emergency since it has more staff, training, and experience in responding to emergencies than the County Administrative Office. The Sheriff Office would manage the Emergency Management Performance Grant and Homeland Security Grant.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board:
(a) Approve transferring Office of Emergency Services Sheriff Office to become effective when interim Emergency Services Manager is hired or under contract.
(b) Waive the reading of the ordinance, having it read in title only and advance the attached "Ordinance Amending Article I of Chapter 6 of the Lake County Code Relating to Emergency Organization and Functions"
On motion of Supervisor Brown, and by vote of the Board (5 ayes) advanced the Ordinance two weeks to November 17, 2015, at 9:30 a.m.
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board. Sheriff Brian Martin was present and also spoke.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Joan Moss and Mike Dunlap. No one else wished to speak and the public input portion of the item was closed.
9.4Consideration of Resolution Amending the County of Lake's Salary and Classification Plan to Adjust the Salary of the Classification of Emergency Services Manager.
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
The Emergency Services Manager position is vacant and before recruiting for a replacement, the Classification and Compensation Committee has reviewed the responsibilities of this position and its current salary level in comparison with similar classifications in the County structure.
Given the level of responsibility and leadership skills needed to effectively perform the function of this position in the event of an emergency, the Committee recommends that the salary be increased by 7.5%, which would be slightly less than the salary of a Lieutenant. In the new structure in the Sheriff Office, the Emergency Services Manager will be reporting directly to the Undersheriff.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Reclassification Committee recommends your Board approve the attached.
"Resolution Amending the County of Lake's Salary and Classification Plan to Adjust the Salary of the Classification of Emergency Services Manager."
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 28, 2015
SUBJECT: A Resolution Amending Salary and Classification Plan to Increase the Salary of the Emergency Services Manager
EXECUTIVE SUMMARY:
The Emergency Services Manager position is vacant and before recruiting for a replacement, the Classification and Compensation Committee has reviewed the responsibilities of this position and its current salary level in comparison with similar classifications in the County structure.
Given the level of responsibility and leadership skills needed to effectively perform the function of this position in the event of an emergency, the Committee recommends that the salary be increased by 7.5%, which would be slightly less than the salary of a Lieutenant. In the new structure in the Sheriff Office, the Emergency Services Manager will be reporting directly to the Undersheriff.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Reclassification Committee recommends your Board approve the attached.
"Resolution Amending the County of Lake's Salary and Classification Plan to Adjust the Salary of the Classification of Emergency Services Manager."
Supervisor Comstock offered the Resolution and it was passed by roll call vote (5 ayes).
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.5Consideration of Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Adjust Appropriations in Budget Units 1014, 2201 and 2303 and to Amend Resolution No.. 2015-120 to Amend the Position Allocation for FY 2015-16 in Budget Units 1014 and 2201.
Resolution
Staff memo
EXECUTIVE SUMMARY:
During last summer's budget preparation process, I identified two positions which were top priority to restore when money became available. Now that the Juvenile Home contract has been approved, money is available. I have been reluctant to bring these requests to the Board given recent events; however, I believe these two positions would help tremendously in the smooth and efficient operation of the County government.
Restore Assistant Clerk to the Board. This position was eliminated about 1 1/2 years ago. Since that time, the Clerk's duties have been shared between the two Administrative Assistants in my office. They have been doing a very good job, but other things have suffered. If this position was restored, services to the Board, public and other departments would improve. For example, we would no longer require other departments to enter agenda titles and materials in Granicus, the agenda management system.
I know other departments are struggling as well so I am reluctant to restore a position in my office. One advantage of restoring the Assistant Clerk position is that will help reduce the workload in other departments by relieving their staff of entering agenda items into Granicus.
Funding for this position would be partially offset by increasing the amount of County- wide Overhead that could be collected from non-General Fund departments. The Clerk's position cannot generate County wide overhears, but the other two existing Administrative Assistants would generate more overhead revenue as more of their time would be spent on tasks that are reportable.
Restore one Lieutenant position. For the last several years, 3 Lieutenant positions have been unfunded. One of Sheriff Martin's requests in our budget meetings last summer was a request to restore funding for one of these positions. I committed to the Sheriff that I would bring this forward once funding became available. With the proposed transfer of the Office of Emergency Services to the Sheriff Office, this is even more justified. Furthermore, as part of their training and operations, the Sheriff's Office is able to provide in-kind match for the Emergency Management Performance Grant which would partially offset the costs of this position. Other funding for this position is from the Small and Rural County Sheriff's fund.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached resolution to amend the FY 15/16 Adopted Budget and position allocation.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 28, 2015
SUBJECT: Resolution Amending the FY 2015-16 Adopted Budget to Adjust Appropriations in Budget Units 1014, 2201, and 2303 and to amend the position allocation for Budget Units 1014 and 2201
EXECUTIVE SUMMARY:
During last summer's budget preparation process, I identified two positions which were top priority to restore when money became available. Now that the Juvenile Home contract has been approved, money is available. I have been reluctant to bring these requests to the Board given recent events; however, I believe these two positions would help tremendously in the smooth and efficient operation of the County government.
Restore Assistant Clerk to the Board. This position was eliminated about 1 1/2 years ago. Since that time, the Clerk's duties have been shared between the two Administrative Assistants in my office. They have been doing a very good job, but other things have suffered. If this position was restored, services to the Board, public and other departments would improve. For example, we would no longer require other departments to enter agenda titles and materials in Granicus, the agenda management system.
I know other departments are struggling as well so I am reluctant to restore a position in my office. One advantage of restoring the Assistant Clerk position is that will help reduce the workload in other departments by relieving their staff of entering agenda items into Granicus.
Funding for this position would be partially offset by increasing the amount of County- wide Overhead that could be collected from non-General Fund departments. The Clerk's position cannot generate County wide overhears, but the other two existing Administrative Assistants would generate more overhead revenue as more of their time would be spent on tasks that are reportable.
Restore one Lieutenant position. For the last several years, 3 Lieutenant positions have been unfunded. One of Sheriff Martin's requests in our budget meetings last summer was a request to restore funding for one of these positions. I committed to the Sheriff that I would bring this forward once funding became available. With the proposed transfer of the Office of Emergency Services to the Sheriff Office, this is even more justified. Furthermore, as part of their training and operations, the Sheriff's Office is able to provide in-kind match for the Emergency Management Performance Grant which would partially offset the costs of this position. Other funding for this position is from the Small and Rural County Sheriff's fund.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached resolution to amend the FY 15/16 Adopted Budget and position allocation.
Supervisor Comstock offered the Resolution and it was passed by roll call vote (5 ayes).
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.6Consideration of staff recommendation to rescind Ordinance No. 3034, Urgency Interim Ordinance Authorizing a Temporary Deferral of Certain Provisions of Section 21-27.3, Subdivision (P)
Action Item
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
ATTACHMENT: Policy concerning Permitting of Temporary Dwellings While Recovering from Valley Fire
DISCUSSION
Staff has been able to coordinate with the California Department of Housing and Community Development (HCD) concerning the minimum health and safety standards for placement of temporary dwellings for the Valley Fire victims. According to HCD, FEMA is operating under health and safety standards when evaluating sites for FEMA manufactured homes that are nearly identical to the standards developed by county staff and included within the attached policy memo. Now that FEMA, CalOES, HCD and the County are all consistently applying the attached minimum health and safety standards for site consideration and placement of temporary housing, staff believes that the Urgency Ordinance adopted by your Board on October 13th is no longer necessary and can be rescinded.
As of October 26th, only three FEMA manufactured homes had been approved by FEMA for installation in Lake County, and no group sites have been developed. Most of the fire damaged properties in Cobb and Anderson Springs cannot currently meet the minimum health and safety criteria, so other alternatives are being explored due to the lack of FEMA group sites being developed. Staff will continue to work with individuals to find safe locations for temporary dwellings to be placed within southern Lake County. Application of the attached policy in conjunction with Governor's Executive Order will provide for preservation of the public peace, health and safety within the Valley Fire area, while providing staff with the flexibility to adapt to constantly changing circumstances.
..Recommended Action
Staff recommends Ordinance No. 3034, Urgency Interim Ordinance Authorizing a Temporary Deferral of Certain Provisions of Section 21-27.3, Subdivision (P), be rescinded by motion.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Request for Board of Supervisors to Rescind Urgency Interim Ordinance Concerning Temporary Dwellings
November 3, 2015 Agenda Item
DATE: October 26, 2015
ATTACHMENT: Policy concerning Permitting of Temporary Dwellings While Recovering from Valley Fire
DISCUSSION
Staff has been able to coordinate with the California Department of Housing and Community Development (HCD) concerning the minimum health and safety standards for placement of temporary dwellings for the Valley Fire victims. According to HCD, FEMA is operating under health and safety standards when evaluating sites for FEMA manufactured homes that are nearly identical to the standards developed by county staff and included within the attached policy memo. Now that FEMA, CalOES, HCD and the County are all consistently applying the attached minimum health and safety standards for site consideration and placement of temporary housing, staff believes that the Urgency Ordinance adopted by your Board on October 13th is no longer necessary and can be rescinded.
As of October 26th, only three FEMA manufactured homes had been approved by FEMA for installation in Lake County, and no group sites have been developed. Most of the fire damaged properties in Cobb and Anderson Springs cannot currently meet the minimum health and safety criteria, so other alternatives are being explored due to the lack of FEMA group sites being developed. Staff will continue to work with individuals to find safe locations for temporary dwellings to be placed within southern Lake County. Application of the attached policy in conjunction with Governor's Executive Order will provide for preservation of the public peace, health and safety within the Valley Fire area, while providing staff with the flexibility to adapt to constantly changing circumstances.
..Recommended Action
Staff recommends Ordinance No. 3034, Urgency Interim Ordinance Authorizing a Temporary Deferral of Certain Provisions of Section 21-27.3, Subdivision (P), be rescinded by motion.
On motion of Supervisor Comstock, and by vote of the Board, rescinded Ordinance No. 3034, Urgency Interim Ordinance Authorizing a Temporary Deferral of Certain Provisions of Section 21-27.3, Subdivision (P). The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Community Development Director Richard Coel presented the item to the Board.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Allen Gardner, Anne Praine, Joan Moss, and Kimberly Carr. No one else wished to speak and the public input portion of the item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code Section 54956.9(d)(1): Lakeside Heights HOA, et al. v. County of Lake
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:46 a.m. having taken no action.