Board Of Supervisors — Tuesday, November 17, 2015
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Rollcall
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meetings held September 18, 2015 (Emergency Board Meeting), September 2, 2014, August 26, 2014, August 19, 2014, August 12, 2014, and July 15, 2014.
Minutes
passed on consent
7.2Adopt Resolution Amending Resolution No. 2015-135 to correct a typo to make elected department heads eligible for longevity pay with at least two years served immediately prior to taking office.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Resolution no. 2015-135 which established salaries and benefits for management employees included a provision for longevity pay for elected department heads (i.e. Assessor-Recorder, Auditor-Controller, District Attorney, Sheriff-Coroner and Treasurer-Tax Collector) who have served at least 5 years.
It has recently been brought to staff's attention that Resolution No. 2015-135 specified that at least three years of the five years must be served immediately prior to assuming elected office. This has been reviewed by the Classification and Compensation Committee and confirmed that the intent was that two years would be served immediately prior to assuming elected office.
Staff recommends your Board adopt the attached resolution correcting this typo to read,
in part, as follows:
"The specified years of service must be met prior to taking office and at least two years must be served immediately prior to assuming elected office."
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached resolution correcting a typo in Resolution No. 2015-135
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: November 9, 2015
SUBJECT: Adopt Resolution Amending Resolution No. 2015-135 to correct a typo to make elected department heads eligible for longevity pay with at least two years served immediately prior to taking office
EXECUTIVE SUMMARY:
Resolution no. 2015-135 which established salaries and benefits for management employees included a provision for longevity pay for elected department heads (i.e. Assessor-Recorder, Auditor-Controller, District Attorney, Sheriff-Coroner and Treasurer-Tax Collector) who have served at least 5 years.
It has recently been brought to staff's attention that Resolution No. 2015-135 specified that at least three years of the five years must be served immediately prior to assuming elected office. This has been reviewed by the Classification and Compensation Committee and confirmed that the intent was that two years would be served immediately prior to assuming elected office.
Staff recommends your Board adopt the attached resolution correcting this typo to read,
in part, as follows:
"The specified years of service must be met prior to taking office and at least two years must be served immediately prior to assuming elected office."
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached resolution correcting a typo in Resolution No. 2015-135
7.3Adopt Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Callayomi County Water District (Middletown Rancheria Annexation).
Resolution
pulled on consent
Staff memo
EXECUTIVE SUMMARY:
Callayomi County Water District has requested, through the Lake Local Agency Formation Commission (LAFCO), to annex the Middletown Rancheria for the purpose of providing its services to this area.
Pursuant to Section 99 (b) of the Revenue and Taxation Code, the County of Lake has the responsibility to specify in a final exchange resolution how the annual tax increment shall be allocated in future years as a result of the proposed annexation. In this case, neither the County of Lake, nor Callayomi County Water District, nor any other affected agency has any tax amount subject to change. In compliance with state law and the LAFCO process, adoption of a resolution to this end is still required.
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Callayomi County Water District (Middletown Rancheria Annexation)
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
Josh Jones, Deputy County Administrative Officer
DATE: October 15, 2015
SUBJECT: Adopt the Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Callayomi County Water District (Middletown Rancheria Annexation)
EXECUTIVE SUMMARY:
Callayomi County Water District has requested, through the Lake Local Agency Formation Commission (LAFCO), to annex the Middletown Rancheria for the purpose of providing its services to this area.
Pursuant to Section 99 (b) of the Revenue and Taxation Code, the County of Lake has the responsibility to specify in a final exchange resolution how the annual tax increment shall be allocated in future years as a result of the proposed annexation. In this case, neither the County of Lake, nor Callayomi County Water District, nor any other affected agency has any tax amount subject to change. In compliance with state law and the LAFCO process, adoption of a resolution to this end is still required.
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Pertaining to Tax Revenue Exchange Between the County of Lake and Callayomi County Water District (Middletown Rancheria Annexation)
Clerk’s notes: This item was pulled indefinitely.
7.4Approve Agreement between the County of Lake and Edgewood Center for Children and Families for FY 2015-16 Specialty Mental Health Services, in the amount of $50,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted: $175,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2015-16 is $175,000 of which Lake County Behavioral Health is requesting a contract maximum of $50,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the Agreement between the County of Lake and Edgewood Center for Children and Families for the amount of $50,000 and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: October 27, 2015
SUBJECT: Agreement between County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-2016. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for mental health and specialty mental health services provided in the Non Public School-Counseling Enriched Education Program. The Non Public School-Counseling Enriched Education Program was previously referred to as Day Treatment Intensive services and was billed at an all-inclusive rate. Currently, Edgewood has decided to unbundle the Day Treatment Intensive services, and will bill for mental health and specialty mental health services per the rate sheet attached to the Agreement.
BACKGROUND AND DISCUSSION: Edgewood Center for Children and Families is an RCL 14 placement for children and youth in need of a more intensive program milieu where the Non Public School-Counseling Enriched Education Program is provided five (5) days a week. A Lake County Medi-Cal beneficiary is placed at the Edgewood residential facility by another county agency.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted: $175,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2015-16 is $175,000 of which Lake County Behavioral Health is requesting a contract maximum of $50,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the Agreement between the County of Lake and Edgewood Center for Children and Families for the amount of $50,000 and to authorize the Board Chair to sign the Agreement.
7.5Approve Agreement between the County of Lake and Redwood Community Services for for FY 2015-16 Transitional Age Youth (TAY) Peer Support Program, in the amount of $40,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $40,000
Amount Budgeted: $40,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for the TAY Peer Support Program for Fiscal Year 2015-16 is $40,000 all of which will be used for this Agreement. Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention & Early Intervention (PEI) funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between the County of Lake and Redwood Community Services, and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: October 27, 2015
SUBJECT: Agreement between the County of Lake and Redwood Community Services for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2015-2016. Under the Agreement, Lake County Behavioral Health is obligated to pay a maximum contract amount of $40,000.
BACKGROUND AND DISCUSSION : The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health and Redwood Community Services have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 16170 Main Street, Lower Lake, CA 95457.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $40,000
Amount Budgeted: $40,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for the TAY Peer Support Program for Fiscal Year 2015-16 is $40,000 all of which will be used for this Agreement. Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention & Early Intervention (PEI) funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between the County of Lake and Redwood Community Services, and authorize the Board Chair to sign the Agreement.
7.6Approve Agreement between the County of Lake and Lake County Office of Education for for FY 2015-16 School-Based Medi-Cal Specialty Mental Health Services, a contract maximum of $561,722, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $561,722
Amount Budgeted: $680,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for School Based Services for Fiscal Year 2015-16 is $680,000. Lake County Behavioral Health is requesting a contract maximum of $561,722. The contract is funded through Medi- Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%). As this Agreement provides LCOE with access to Federal Financial Participation (FFP) funds, LCOE will be providing the remaining balance of the cost of these services in advance to LCBH, who will in turn pay the full cost back to LCOE in order to bill the services and access FFP.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the Agreement between the County of Lake and the Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for the amount of $561,722 and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: November 17, 2015
SUBJECT: Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and the Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2015-2016. Under the Agreement, Lake County Behavioral Health is obligated to pay a maximum contract amount of $561,722.
BACKGROUND AND DISCUSSION: Lake County Office of Education (LCOE) has submitted a proposal to provide school-based services to approximately 100 students in grades K-12 at various school sites throughout the county. Having school-based services available provides children and youth opportunities for successful learning experiences that will enhance the quality of their life. For some children, the school site is a safe environment, and they often have their first meal of the day at the school site. Children who receive school-based services have increased attendance, improved attitudes regarding school, and improved peer relations in school.
Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake County Medi-Cal beneficiaries who have been identified through LAKE SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program.
This Agreement provides LCOE with access to Federal Financial Participation (FFP) funds which enables LCOE to provide more services at the school sites. LCOE will be providing the remaining balance of the cost of these services in advance to LCBH, who will in turn pay the full cost back to LCOE in order to bill the services and access FFP.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $561,722
Amount Budgeted: $680,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for School Based Services for Fiscal Year 2015-16 is $680,000. Lake County Behavioral Health is requesting a contract maximum of $561,722. The contract is funded through Medi- Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%). As this Agreement provides LCOE with access to Federal Financial Participation (FFP) funds, LCOE will be providing the remaining balance of the cost of these services in advance to LCBH, who will in turn pay the full cost back to LCOE in order to bill the services and access FFP.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the Agreement between the County of Lake and the Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for the amount of $561,722 and to authorize the Board Chair to sign the Agreement.
7.7Approve Agreement between the County of Lake and Center Point DAAC for FY 2015-16 Detoxification and Residential Services, in the amount of $20,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $20,000
Amount Budgeted: $336,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for AODS is $336,000. Lake County Behavioral Health is requesting the approval of the Agreement with Center Point DAAC for Fiscal Year 2015-2016 for a contract maximum of $20,000. The amount budgeted for Center Point DAAC is funded by Realignment and the Substance Abuse Prevention and Treatment (SAPT) Block Grant. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the Agreement between the County of Lake and Center Point DAAC in the amount of $20,000, and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: November 17, 2015
SUBJECT: Agreement between the County of Lake and Center Point DAAC for Detoxification and Residential Services for Fiscal Year 2015-2016
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Center Point DAAC for Detoxification and Residential Services for Lake County residents for Fiscal Year 2015-2016. Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health, is obligated to pay a daily rate of $50 per day for Detoxification Services and $85 per day for Residential Services.
BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $20,000
Amount Budgeted: $336,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for AODS is $336,000. Lake County Behavioral Health is requesting the approval of the Agreement with Center Point DAAC for Fiscal Year 2015-2016 for a contract maximum of $20,000. The amount budgeted for Center Point DAAC is funded by Realignment and the Substance Abuse Prevention and Treatment (SAPT) Block Grant. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Lake County Behavioral Health Director requests approval of the Agreement between the County of Lake and Center Point DAAC in the amount of $20,000, and to authorize the Board Chair to sign the Agreement.
7.8Approve Agreement between the County of Lake and Willow Glen Care Center for FY 2015-16 Adult Residential Support Services and Specialty Mental Health Services, contract maximum of $105,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Willow Glen Care Center operates multiple facilities including Adult Residential facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center.
Redwood Creek Community Living Center provides adult residential services for clients referred by Lake County Behavioral Health by providing structured services and activities 24 hours per day, seven days per week including recovery services, crisis prevention, and medication and program management. The daily patch rate for placement at this facility if $110 per day per resident.
Willow Glen Care Center and Rosewood Care Center are licensed and certified by the California Department of Mental Health under the California Code of Regulations, Title 9, Division 1, to provide residential and rehabilitation services. These facilities will serve adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than a licensed residential or independent living facility can provide. The daily patch rate for placement at this facility is $110 per day per resident.
Sequoia Psychiatric Treatment Center (SPTC) is a locked, 16 bed Mental Health Rehabilitation Center (MHRC) which is licensed and certified by the California Department of Mental Health under the California code Regulations, Title 9, Division 1, to provide residential and rehabilitation services. This facility will service mentally ill adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than licensed residential or independent living. The daily patch rate for placement at this facility is $280 per day per resident.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $105,000
Amount Budgeted: $733,750 (Adult Residential Facilities)
Amount Budgeted: $300,000 (Mental Health Rehabilitation Centers)
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Adult Residential Facilities is $733,750 of which Lake County Behavioral Health is requesting $80,000 allocated to Redwood Creek, Rosewood Care Center, and Willow Glen Care Center, all of which are Adult Residential facilities. The amount budgeted for Mental Health Rehabilitation Centers is $300,000 of which Lake County Behavioral Health is requesting $25,000 allocated to Sequoia Psychiatric Treatment Center. The total allocation will create a contract maximum of $105,000 for Willow Glen Care Center for Fiscal Year 2015-16.
This contract is funded through Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between Willow Glen Care Center and County of Lake for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16 for a contract maximum of $105,000 and is requesting the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: November 3, 2015
SUBJECT: Agreement between Willow Glen Care Center and County of Lake for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between Willow Glen Care Center and the County of Lake for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Willow Glen Care Center operates multiple facilities including Adult Residential facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center.
Redwood Creek Community Living Center provides adult residential services for clients referred by Lake County Behavioral Health by providing structured services and activities 24 hours per day, seven days per week including recovery services, crisis prevention, and medication and program management. The daily patch rate for placement at this facility if $110 per day per resident.
Willow Glen Care Center and Rosewood Care Center are licensed and certified by the California Department of Mental Health under the California Code of Regulations, Title 9, Division 1, to provide residential and rehabilitation services. These facilities will serve adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than a licensed residential or independent living facility can provide. The daily patch rate for placement at this facility is $110 per day per resident.
Sequoia Psychiatric Treatment Center (SPTC) is a locked, 16 bed Mental Health Rehabilitation Center (MHRC) which is licensed and certified by the California Department of Mental Health under the California code Regulations, Title 9, Division 1, to provide residential and rehabilitation services. This facility will service mentally ill adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than licensed residential or independent living. The daily patch rate for placement at this facility is $280 per day per resident.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $105,000
Amount Budgeted: $733,750 (Adult Residential Facilities)
Amount Budgeted: $300,000 (Mental Health Rehabilitation Centers)
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Adult Residential Facilities is $733,750 of which Lake County Behavioral Health is requesting $80,000 allocated to Redwood Creek, Rosewood Care Center, and Willow Glen Care Center, all of which are Adult Residential facilities. The amount budgeted for Mental Health Rehabilitation Centers is $300,000 of which Lake County Behavioral Health is requesting $25,000 allocated to Sequoia Psychiatric Treatment Center. The total allocation will create a contract maximum of $105,000 for Willow Glen Care Center for Fiscal Year 2015-16.
This contract is funded through Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between Willow Glen Care Center and County of Lake for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16 for a contract maximum of $105,000 and is requesting the Board Chair to sign the Agreement.
7.9Adopt Resolution Approving County of Lake Health Services, Public Health Division's Three Year Grant Contract in the Amount of $182,790 Through First Five Lake County to Improve Services to Children, Perinatal to Five Years of Age and Their Families and Authorizing the Director of Health Services to Sign Said Contract and Non-Supplantation Policy.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division was recently awarded a three year grant in
the amount of $182.790 from First Five Lake County.
The purpose of this grant is to provide comprehensive case management home visitation which will
offer intensive nursing case management support to parents who have lost a child or for special needs
children 0-5 years of age that may need services. There is no County match required for this grant.
Should you have questions, or require further information, please contact Sherylin Taylor,
Public Health Nursing Director or myself at 263-1090.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $182,790
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: October 27, 2015
SUBJECT: Resolution Approving County of Lake Health Services, Public Health Division's Three Year Grant
Contract in the Amount of $182,790 Through First Five Lake County to Improve Services to
Children, Perinatal to Five Years of Age and Their Families and Authorizing the Director of
Health Services to Sign Said Contract and Non-Supplantation Policy
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division was recently awarded a three year grant in
the amount of $182.790 from First Five Lake County.
The purpose of this grant is to provide comprehensive case management home visitation which will
offer intensive nursing case management support to parents who have lost a child or for special needs
children 0-5 years of age that may need services. There is no County match required for this grant.
Should you have questions, or require further information, please contact Sherylin Taylor,
Public Health Nursing Director or myself at 263-1090.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $182,790
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you.
7.10Adopt Resolution Approving the Application and Certification Statement for the State Department of Health Services, CMS Branch's Child Health & Disibility Program (CHDP) and Health Care Program for Children in Foster Care Program (HCPCFC) Grant for FY 2015-2016 and Authorize the Board Chair to Sign Said Certification Statement
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations.
It carries out community activities which include planning, evaluation and monitoring, case management to link clients with medical care,
providing health education materials, quality assurance and client support services such as assistance with transportation and medical,
dental, and mental health appointment scheduling. The CHDP Program is also responsible for oversight of the Health Care Program
for Children in Foster Care (HCPCFC).
Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing
Director at the Public Health Division at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $238,874
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: November 2, 2015
SUBJECT: Resolution Approving the Application and Certification Statement for the State Department of Health
Services, CMS Branch's Child Health & Disability Program (CHDP) and Health Care Program for
Children in Foster Care Program (HCPCFC) Grant for FY 2015-2016 and Authorize the Board
Chair to Sign Said Certification Statement
EXECUTIVE SUMMARY:
The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations.
It carries out community activities which include planning, evaluation and monitoring, case management to link clients with medical care,
providing health education materials, quality assurance and client support services such as assistance with transportation and medical,
dental, and mental health appointment scheduling. The CHDP Program is also responsible for oversight of the Health Care Program
for Children in Foster Care (HCPCFC).
Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing
Director at the Public Health Division at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $238,874
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.11Approve Out of State Travel to Washington, District of Columbia for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division, December 8, 2015.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As part of Sherylin Taylor's selection to participate in the Robert Wood Johnson Foundation's Public Health Nurse
Leaders Program she is required to attend several meetings which occur out of state. The current meeting is scheduled
to take place in Washington D.C. and focuses on building a Culture of Health. Flight, lodging and meals are fully funded
through the Public Health Nurse Leaders Program.
The Nurse Leader Program is a two year program with the focus on developing a group of senior level Public Health Nurse
Leaders (PHNLs) who have the capacity to lead individuals, organizations, and communities to build partnerships around
a Culture of Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the
existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action.
As Health Services Director, I fully support Ms. Taylor's attendance as part of the Robert Wood Johnson Foundation Public Health Nurse Leaders Program.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's Approval is Requested and Recommended. Thank you for your
consideration of this request for out-of-state travel.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: October 27, 2015
SUBJECT: Health Services Requests Board Approval for Out of State Travel to Washington,
District of Columbia for Sherylin Taylor, PHN, Public Health Nursing Director, Public
Health Division
EXECUTIVE SUMMARY:
As part of Sherylin Taylor's selection to participate in the Robert Wood Johnson Foundation's Public Health Nurse
Leaders Program she is required to attend several meetings which occur out of state. The current meeting is scheduled
to take place in Washington D.C. and focuses on building a Culture of Health. Flight, lodging and meals are fully funded
through the Public Health Nurse Leaders Program.
The Nurse Leader Program is a two year program with the focus on developing a group of senior level Public Health Nurse
Leaders (PHNLs) who have the capacity to lead individuals, organizations, and communities to build partnerships around
a Culture of Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the
existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action.
As Health Services Director, I fully support Ms. Taylor's attendance as part of the Robert Wood Johnson Foundation Public Health Nurse Leaders Program.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's Approval is Requested and Recommended. Thank you for your
consideration of this request for out-of-state travel.
7.12Authorize the Public Works Director/ Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract for the Purchase of one (1) 2015 Rosco Sweep Pro Broom, in the amount of $67,829.96.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle and equipment bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase this equipment at the same cost as the State.
The heavy equipment division (BU# 9907) budgeted $80,000 for the acquisition of a new front-mounted street broom this year. Utilizing the State of California Multiple Award Schedule (CMAS) contract, the total purchase price with sales tax is $67,829.96 for a new Rosco Sweep Pro Broom. Staff secured a quote from Roadtec for an equivalent broom at a quoted price of $68,000, unfortunately the Roadtec machine is not available with a California Air Resources Board (CARB) compliant engine, and won't be for twelve to eighteen months. Sufficient funds are available in BU#9907 for the broom acquisition.
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a Purchase Order for procurement through the Statewide Bid Contract.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 67,829.96
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a Purchase Order for procurement through the Statewide Bid Contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 5, 2015
SUBJECT: Request to Waive Normal Bidding Requirements; Approve the Purchase of one (1) 2015 Rosco Sweep Pro Broom
EXECUTIVE SUMMARY:
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle and equipment bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase this equipment at the same cost as the State.
The heavy equipment division (BU# 9907) budgeted $80,000 for the acquisition of a new front-mounted street broom this year. Utilizing the State of California Multiple Award Schedule (CMAS) contract, the total purchase price with sales tax is $67,829.96 for a new Rosco Sweep Pro Broom. Staff secured a quote from Roadtec for an equivalent broom at a quoted price of $68,000, unfortunately the Roadtec machine is not available with a California Air Resources Board (CARB) compliant engine, and won't be for twelve to eighteen months. Sufficient funds are available in BU#9907 for the broom acquisition.
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a Purchase Order for procurement through the Statewide Bid Contract.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 67,829.96
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue a Purchase Order for procurement through the Statewide Bid Contract.
7.13(a) Waive Normal Bidding Requirements due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact that used vehicles are difficult to locate, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public’s interest to waive the normal bidding requirements for the purchase of the equipment and services and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order not to exceed $67,130.27 to Charter Sales Company and a purchase order not to exceed $24,360.14 to Dietz Equipment for the Purchase of one (1) Kenworth 3-axle Tractor and the reconditioning and reinstallation of equipment.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The adopted FY 15/16 budget for the ISF Heavy Equipment Division of the Public Works Department includes an appropriation for the replacement of a dump truck. The appropriated amount of $105,000 included the cost to purchase a used cab and chassis as well as the work necessary to remove the existing dump truck bed and snow-plow assembly and recondition/reinstall them onto the new cab and chassis. Recently, staff was made aware of a used truck that is available through Charter Sales Company in Cloverdale. The truck is California Air Resources Board (CARB) compliant, and the cab and chassis will cost the Department $67,130.20 - including taxes and license fees. The new truck will then be taken to Dietz Equipment where the dump bed and plow assembly will be removed from the existing truck, refurbished, and reinstalled on the new chassis. The cost to perform this work by Dietz Equipment is $24,360.14. The total cost for the truck, including the body reconditioning and installation is $91,490.34. Though purchasing used equipment always comes with some level of risk, to help put this purchase in perspective the cost for a new truck with similar equipment is between $180,000 and $200,000.
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact that used vehicles are difficult to locate, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order not to exceed $67,130.27 to Charter Sales Company and a purchase order not to exceed $24,360.14 to Dietz Equipment
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 91,49034
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact that used vehicles are difficult to locate, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order not to exceed $67,130.27 to Charter Sales Company and a purchase order not to exceed $24,360.14 to Dietz Equipment
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE:
SUBJECT: Request to Waive Normal Bidding Requirements; Approve the Purchase of one (1) Kenworth 3-axle Tractor and the reconditioning and reinstallation of equipment
EXECUTIVE SUMMARY: The adopted FY 15/16 budget for the ISF Heavy Equipment Division of the Public Works Department includes an appropriation for the replacement of a dump truck. The appropriated amount of $105,000 included the cost to purchase a used cab and chassis as well as the work necessary to remove the existing dump truck bed and snow-plow assembly and recondition/reinstall them onto the new cab and chassis. Recently, staff was made aware of a used truck that is available through Charter Sales Company in Cloverdale. The truck is California Air Resources Board (CARB) compliant, and the cab and chassis will cost the Department $67,130.20 - including taxes and license fees. The new truck will then be taken to Dietz Equipment where the dump bed and plow assembly will be removed from the existing truck, refurbished, and reinstalled on the new chassis. The cost to perform this work by Dietz Equipment is $24,360.14. The total cost for the truck, including the body reconditioning and installation is $91,490.34. Though purchasing used equipment always comes with some level of risk, to help put this purchase in perspective the cost for a new truck with similar equipment is between $180,000 and $200,000.
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact that used vehicles are difficult to locate, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order not to exceed $67,130.27 to Charter Sales Company and a purchase order not to exceed $24,360.14 to Dietz Equipment
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 91,49034
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact that used vehicles are difficult to locate, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order not to exceed $67,130.27 to Charter Sales Company and a purchase order not to exceed $24,360.14 to Dietz Equipment
7.14Authorize the County Administrative Officer to send letter of acceptance of donation of a 2001 Godfrey Pontoon boat from Tom Czosnowski for use by the Sheriff's Marine Patrol division, valued at $8,970.00.
Action Item
pulled on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests your Board's acceptance of a 2001 Godfrey Pontoon boat, to be donated by Tom Czosnowski for use by the Marine Patrol division as well as Search and Rescue. It will be used as a dive platform for water searches, for BUI checkpoints and as a water command post.
The boat has been appraised at $8,970 and the owner would like a donation letter, which we have attached, to be signed by either the Chairman of the Board or the County Administrative Officer.
This boat will require repairs and upgrades which are still being determined. County general fund monies will be used for these upgrades.
A boat trailer will need to be purchased in order to move this vessel. McAtee's Marine has a trailer available for purchase at a cost of $1,500 plus tax. This will be purchased out of the Sheriff/Coroner budget 2201.
FISCAL IMPACT: __ None __Budgeted x_Non-Budgeted
Estimated Cost: $1,613
Amount Budgeted: 0
Additional Requested:
Annual Cost (if planned for future years): Unknown at this time
FISCAL IMPACT (Narrative):
The Department of Boating and Waterways will not allow the use of subvention funds for the purchase or repair of this vessel at this time. It is possible that once the vessel is upgraded, the State Inspector will approve the use of these funds in the future.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends acceptance of a 2001 Godfrey Pontoon boat from Tom Czosnowski for use by the Sheriff's Marine Patrol division for water for patrol activities.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 22, 2015
SUBJECT: Acceptance of a 2001 Godfrey Pontoon boat from Tom Czosnowski for use by the Sheriff's Marine Patrol division
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests your Board's acceptance of a 2001 Godfrey Pontoon boat, to be donated by Tom Czosnowski for use by the Marine Patrol division as well as Search and Rescue. It will be used as a dive platform for water searches, for BUI checkpoints and as a water command post.
The boat has been appraised at $8,970 and the owner would like a donation letter, which we have attached, to be signed by either the Chairman of the Board or the County Administrative Officer.
This boat will require repairs and upgrades which are still being determined. County general fund monies will be used for these upgrades.
A boat trailer will need to be purchased in order to move this vessel. McAtee's Marine has a trailer available for purchase at a cost of $1,500 plus tax. This will be purchased out of the Sheriff/Coroner budget 2201.
FISCAL IMPACT: __ None __Budgeted x_Non-Budgeted
Estimated Cost: $1,613
Amount Budgeted: 0
Additional Requested:
Annual Cost (if planned for future years): Unknown at this time
FISCAL IMPACT (Narrative):
The Department of Boating and Waterways will not allow the use of subvention funds for the purchase or repair of this vessel at this time. It is possible that once the vessel is upgraded, the State Inspector will approve the use of these funds in the future.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends acceptance of a 2001 Godfrey Pontoon boat from Tom Czosnowski for use by the Sheriff's Marine Patrol division for water for patrol activities.
On motion of Supervisor Comstock, and by vote of the Board, approved the letter of acceptance and authorized the County Administrative Officer to sign. The motion carried by the following vote:
Clerk’s notes: This item was pulled from the Consent Agenda and taken up immediately following approval thereof.
Sheriff Martin presented the item to the Board and introduced Mr. Tom Czosnowski thanking him for the generous donation. The Board also expressed their gratidude. Chair Farrington asked if anyone wished to speak on this item. No one present wished to speak and the public input portion of this item was closed.
7.15Approve EMPG 15 grant assurances and authorize the County Administrative Officer to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On October 20, 2015, Your Board approved the submission of the EMPG15 grant application.
The grant assurances are now available and are required in order to complete the grant application process.
This document is attached for your review and approval of the Authorized Agent, County Administrative Officer Matt Perry, to sign and initial each page in blue ink prior to submission to the State.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the EMPG15 grant assurances and for your Board to approve the County Administrative Officer, Matt Perry to sign the documents as an Authorized Agent.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 10, 2015
SUBJECT: Approval of the EMPG15 grant assurances
EXECUTIVE SUMMARY:
On October 20, 2015, Your Board approved the submission of the EMPG15 grant application.
The grant assurances are now available and are required in order to complete the grant application process.
This document is attached for your review and approval of the Authorized Agent, County Administrative Officer Matt Perry, to sign and initial each page in blue ink prior to submission to the State.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the EMPG15 grant assurances and for your Board to approve the County Administrative Officer, Matt Perry to sign the documents as an Authorized Agent.
7.16Adopt Resolution Approving the Sale of Surplus Real Property Owned by the County located at 5960 Roland Drive, Lucerne.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On May 24, 2011 your Board approved Resolution 2011-74 declaring surplus the real property owned by the County located at 5960 Roland Drive, Lucerne. This is an empty lot that originally housed a single-family manufactured home that was financed through the CDBG Owner Occupied Rehabilitation Program. In 2004 the dwelling was destroyed by a fire. The homeowners did not have homeowners' insurance to cover the loss of the home. In 2006, the County foreclosed on this property.
After the 2011 resolution, no bids were received during the bidding process and the County of Lake maintained possession of the property.
In 2013, your Board approved the sale of the property to a private citizen and due to personal issues the interested party was unable to complete the transaction.
A homeowner in the adjacent property has now expressed interest in purchasing the lot. He has offered to pay $5,000 plus all closing costs. Given the history of the property, its location, and the lack of interest from the general public, staff opines that it is in the best interest of the County to sell the property for the above stated price.
The attached Resolution will set the minimum sales price at $5,000. It will also authorize the Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached resolution, setting the minimum sales price at $5,000.
2. Authorize the Social Services Director to open an escrow account.
3. Authorize the Social Services Director to execute all documents to complete the sales transaction of the property.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: October 29, 2015
SUBJECT: Resolution to Sell Surplus Real Property -
5960 Roland Drive, Lucerne
EXECUTIVE SUMMARY:
On May 24, 2011 your Board approved Resolution 2011-74 declaring surplus the real property owned by the County located at 5960 Roland Drive, Lucerne. This is an empty lot that originally housed a single-family manufactured home that was financed through the CDBG Owner Occupied Rehabilitation Program. In 2004 the dwelling was destroyed by a fire. The homeowners did not have homeowners' insurance to cover the loss of the home. In 2006, the County foreclosed on this property.
After the 2011 resolution, no bids were received during the bidding process and the County of Lake maintained possession of the property.
In 2013, your Board approved the sale of the property to a private citizen and due to personal issues the interested party was unable to complete the transaction.
A homeowner in the adjacent property has now expressed interest in purchasing the lot. He has offered to pay $5,000 plus all closing costs. Given the history of the property, its location, and the lack of interest from the general public, staff opines that it is in the best interest of the County to sell the property for the above stated price.
The attached Resolution will set the minimum sales price at $5,000. It will also authorize the Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached resolution, setting the minimum sales price at $5,000.
2. Authorize the Social Services Director to open an escrow account.
3. Authorize the Social Services Director to execute all documents to complete the sales transaction of the property.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.17Approve Purchase of Two Pick-Up Trucks from Sacramento Dodge in the amount of $53,546.86 and authorize the Social Services Director/ Asst. Purchasing Agent to issue a Purchase Order for said amount.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Our approved budget for FY 2015/2016 includes the purchase of a number of new vehicles.
In September of this year, our department issued a Request for Quotes (RFQ) for a 2016 half-ton pick-up truck and a 2016 three-quarter-ton pick-up truck.
After following purchase protocol and publishing and mailing out the request directly, we received nine bids, with only two meeting the requirements of the RFQ. The qualifying bids are as follows:
Vendor Make Price
Sacramento Dodge Dodge $53,546.86
Ken Fowler Motors Chevy $67.627.87
We are recommending that you approve the purchase of these vehicles from Sacramento Dodge and authorize the Social Services Director to sign the purchase order.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $53,546.86
Amount Budgeted: $55,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase of two pick-up trucks from Sacramento Dodge and authorize the Social Services Director to sign the purchase order and all other accompanying documents for this transaction.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: October 26, 2015
SUBJECT: Request to Authorize Purchase of Two Pick-Up Trucks from Sacramento Dodge
EXECUTIVE SUMMARY:
Our approved budget for FY 2015/2016 includes the purchase of a number of new vehicles.
In September of this year, our department issued a Request for Quotes (RFQ) for a 2016 half-ton pick-up truck and a 2016 three-quarter-ton pick-up truck.
After following purchase protocol and publishing and mailing out the request directly, we received nine bids, with only two meeting the requirements of the RFQ. The qualifying bids are as follows:
Vendor Make Price
Sacramento Dodge Dodge $53,546.86
Ken Fowler Motors Chevy $67.627.87
We are recommending that you approve the purchase of these vehicles from Sacramento Dodge and authorize the Social Services Director to sign the purchase order.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $53,546.86
Amount Budgeted: $55,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase of two pick-up trucks from Sacramento Dodge and authorize the Social Services Director to sign the purchase order and all other accompanying documents for this transaction.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.18Approve Purchase of Two Mini-Vans from Sacramento Dodge in the amount of $51,021.86 and authorize the Social Services Director/ Asst. Pruchasing Agent to issue a Purchase Order for said amount.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Our approved budget for FY 2015/2016 includes the purchase of a number of new vehicles.
In September, our department issued a Request for Quotes for two 2016 mini-vans.
After following purchase protocol and publishing and mailing out the request directly, we received six bids, with only one meeting the requirements of the RFQ.
The bid is as follows:
Sacramento Dodge $51,021.86
We are recommending that you approve the purchase of these vehicles from Sacramento Dodge and authorize the Social Services Director to sign the purchase order.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $51.021.86
Amount Budgeted: $55,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase of two mini-vans from Sacramento Dodge and authorize the Social Services Director to sign the purchase order and all other accompanying documents for this transaction.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: October 26, 2015
SUBJECT: Request to Approve Purchase of Two Mini-Vans from Sacramento Dodge
EXECUTIVE SUMMARY:
Our approved budget for FY 2015/2016 includes the purchase of a number of new vehicles.
In September, our department issued a Request for Quotes for two 2016 mini-vans.
After following purchase protocol and publishing and mailing out the request directly, we received six bids, with only one meeting the requirements of the RFQ.
The bid is as follows:
Sacramento Dodge $51,021.86
We are recommending that you approve the purchase of these vehicles from Sacramento Dodge and authorize the Social Services Director to sign the purchase order.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $51.021.86
Amount Budgeted: $55,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase of two mini-vans from Sacramento Dodge and authorize the Social Services Director to sign the purchase order and all other accompanying documents for this transaction.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.19(a) Waive the Competitive Bidding Process; and (b) Authorize the Social Services Director/Asst. Purchasing Agent to issue a Purchase Order in the amount of $27,678/15 for the purchase of One Subaru Forester from Ken Fowler Subaru.
Action Item
passed on consent
Staff memo
In September of this year, we issued a Request for Quotes (RFQ) specifically for a 2016 Subaru Forester, to go along with the ones previously purchased with your Board's approval in FY 2014/2015. You may recall that at that time, staff had done extensive research into the best vehicles for our use. We often need high clearance vehicles when making home visits in unpaved areas of the county. The Subaru Forester was rated best in its class for such purposes.
In response to our September RFQ, (during which the purchase protocol was followed, including publishing and mailing out directly), we received three bids, with only one meeting the requirements of the RFQ.
The bid is as follows:
Ken Fowler Subaru $27, 678.15.
We are recommending that you approve the purchase of this vehicle from Ken Fowler Subaru, and authorize the Social Services Director to sign the purchase order.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $27,678.15
Amount Budgeted: $30,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Authorize the purchase of one Subaru Forester, and authorize the Social Services Director to sign the purchase order and all other accompanying documents for this transaction.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: October 26, 2015
SUBJECT: Request to Waive the Competitive Bidding Process and Approve the
Purchase of One Subaru Forester from Ken Fowler Subaru
EXECUTIVE SUMMARY:
Our approved budget for FY 2015/2016 includes the purchase of a number of new vehicles.
In September of this year, we issued a Request for Quotes (RFQ) specifically for a 2016 Subaru Forester, to go along with the ones previously purchased with your Board's approval in FY 2014/2015. You may recall that at that time, staff had done extensive research into the best vehicles for our use. We often need high clearance vehicles when making home visits in unpaved areas of the county. The Subaru Forester was rated best in its class for such purposes.
In response to our September RFQ, (during which the purchase protocol was followed, including publishing and mailing out directly), we received three bids, with only one meeting the requirements of the RFQ.
The bid is as follows:
Ken Fowler Subaru $27, 678.15.
We are recommending that you approve the purchase of this vehicle from Ken Fowler Subaru, and authorize the Social Services Director to sign the purchase order.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $27,678.15
Amount Budgeted: $30,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Authorize the purchase of one Subaru Forester, and authorize the Social Services Director to sign the purchase order and all other accompanying documents for this transaction.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.20Adopt Revision to Resolution 2015-124 - Resolution to Declare Intent to Sell Real Property Owned by the County of Lake (6322 7th Avenue, Lucerne, Ca)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The property located at 6322 7th Avenue in Lucerne was foreclosed on by the County in September of 2013 after participants of the HOME Owner Occupied Rehab Program defaulted on their loan.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy-five thousand dollars ($75,000), based on an appraisal completed in August of 2015.
Your Board approved Resolution 2015-124 on September 15, 2015. Due to issues related to staff assignments and Valley Fire recovery efforts, the sale process could not be completed as outlined in the resolution.
The revision to Resolution 2015-124 will set the terms of the sale and initiate the sale process and establish January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached revision to Resolution 2015-124, setting the terms of the sale, initiating the sales process, and establishing January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: November 4, 2015
SUBJECT: Revision to Resolution 2015-124 - Resolution to Declare
Intent to Sell Real Property Owned by the County of
Lake (6322 7th Avenue, Lucerne, Ca)
EXECUTIVE SUMMARY:
The property located at 6322 7th Avenue in Lucerne was foreclosed on by the County in September of 2013 after participants of the HOME Owner Occupied Rehab Program defaulted on their loan.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy-five thousand dollars ($75,000), based on an appraisal completed in August of 2015.
Your Board approved Resolution 2015-124 on September 15, 2015. Due to issues related to staff assignments and Valley Fire recovery efforts, the sale process could not be completed as outlined in the resolution.
The revision to Resolution 2015-124 will set the terms of the sale and initiate the sale process and establish January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached revision to Resolution 2015-124, setting the terms of the sale, initiating the sales process, and establishing January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.21Adopt Revision to Resolution 2015-125 - Resolution to Declare Intent to Sell Real Property Owned by the County of Lake (6825 Floyd Way, Nice, Ca)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The property located at 6825 Floyd Way in Nice was foreclosed on by the County in June of 2014 after the CDBG Owner Occupied Rehab Program participant passed away and no next of kin claimed the property.
In January of 2015, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 15-01, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at sixty-eight thousand dollars ($68,000), based on an appraisal completed in June of 2015.
Your Board approved Resolution 2015-125 on September 15, 2015. Due to issues related to staff assignments and Valley Fire recovery efforts, the sale process could not be completed as outlined in the resolution.
The revision to Resolution 2015-124 will set the terms of the sale and initiate the sale process and establish January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached revision to Resolution 2015-125, setting the terms of the sale, initiating the sales process, and establishing January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: November 4, 2015
SUBJECT: Revision to Resolution 2015-125 - Resolution to Declare
Intent to Sell Real Property Owned by the County of
Lake (6825 Floyd Way, Nice, Ca)
EXECUTIVE SUMMARY:
The property located at 6825 Floyd Way in Nice was foreclosed on by the County in June of 2014 after the CDBG Owner Occupied Rehab Program participant passed away and no next of kin claimed the property.
In January of 2015, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 15-01, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at sixty-eight thousand dollars ($68,000), based on an appraisal completed in June of 2015.
Your Board approved Resolution 2015-125 on September 15, 2015. Due to issues related to staff assignments and Valley Fire recovery efforts, the sale process could not be completed as outlined in the resolution.
The revision to Resolution 2015-124 will set the terms of the sale and initiate the sale process and establish January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached revision to Resolution 2015-125, setting the terms of the sale, initiating the sales process, and establishing January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.22Adopt Revision to Resolution 2015-126 - Resolution to Declare Intent to Sell Real Property Owned by the County of Lake (5795 Grove Street, Lucerne, Ca).
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The property located at 5795 Grove Street in Lucerne was deeded to the County in August of 2012 by a CDBG Owner Occupied Rehab Program participant prior to entering a convalescent home.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy thousand dollars ($70,000), based on an appraisal completed in July of 2013.
Your Board approved Resolution 2015-126 on September 15, 2015. Due to issues related to staff assignments and Valley Fire recovery efforts, the sale process could not be completed as outlined in the resolution.
The revision to Resolution 2015-126 will set the terms of the sale and initiate the sale process and establish January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached revision to Resolution 2015-126, setting the terms of the sale, initiating the sales process, and establishing January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: November 4, 2015
SUBJECT: Revision to Resolution 2015-126 - Resolution to Declare
Intent to Sell Real Property Owned by the County of
Lake (5795 Grove Street, Lucerne, Ca)
EXECUTIVE SUMMARY:
The property located at 5795 Grove Street in Lucerne was deeded to the County in August of 2012 by a CDBG Owner Occupied Rehab Program participant prior to entering a convalescent home.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy thousand dollars ($70,000), based on an appraisal completed in July of 2013.
Your Board approved Resolution 2015-126 on September 15, 2015. Due to issues related to staff assignments and Valley Fire recovery efforts, the sale process could not be completed as outlined in the resolution.
The revision to Resolution 2015-126 will set the terms of the sale and initiate the sale process and establish January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached revision to Resolution 2015-126, setting the terms of the sale, initiating the sales process, and establishing January 5, 2016, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.23(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Joint Funding Agreement with the US Geological Survey, in the amount of $14,250 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District (WPD) and the US Geological Survey, United States Department of the Interior (USGS).
The JFA provides funding for the operation of the stream gauge station on Kelsey Creek near the town of Kelseyville. The WPD has assisted in the maintenance costs of the station for decades, and staff utilizes the gauge to obtain real-time creek flow information which assists in the operation of the Kelsey Creek Detention Structure. An additional benefit of the station is the information it provides during flood events - which aids in flood response and in design of structures (bridges, culverts, etc.). The JFA with USGS is not an unusual agreement for local agencies, and without it, many regional stream gauge stations would cease to operate. The WPD anticipates this expense in our annual budget, and an appropriation is included for it in BU 8109.
We are hopeful that the Board agrees that the continuation of the JFA with the USGS is justified, and we respectfully request the Board's approval and authorization for the Chair to sign the attached agreement
RECOMMENDATION
The Board of Directors of the Lake County Watershed Protection District concur with staff's recommendation that the Joint Funding Agreement (JFA) between the District and the U.S. Geological Survey is justified, and the Board approve the JFA in the amount of $14,250 and authorize the Chair to sign the attached agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 14,250
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Directors of the Lake County Watershed Protection District concur with staff's recommendation that the Joint Funding Agreement (JFA) between the District and the U.S. Geological Survey is justified, and the Board approve the JFA in the amount of $14,250 and authorize the Chair to sign the attached agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: October 27, 2015
SUBJECT: Approval of Joint Funding Agreement with the US Geological Survey
EXECUTIVE SUMMARY: Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District (WPD) and the US Geological Survey, United States Department of the Interior (USGS).
The JFA provides funding for the operation of the stream gauge station on Kelsey Creek near the town of Kelseyville. The WPD has assisted in the maintenance costs of the station for decades, and staff utilizes the gauge to obtain real-time creek flow information which assists in the operation of the Kelsey Creek Detention Structure. An additional benefit of the station is the information it provides during flood events - which aids in flood response and in design of structures (bridges, culverts, etc.). The JFA with USGS is not an unusual agreement for local agencies, and without it, many regional stream gauge stations would cease to operate. The WPD anticipates this expense in our annual budget, and an appropriation is included for it in BU 8109.
We are hopeful that the Board agrees that the continuation of the JFA with the USGS is justified, and we respectfully request the Board's approval and authorization for the Chair to sign the attached agreement
RECOMMENDATION
The Board of Directors of the Lake County Watershed Protection District concur with staff's recommendation that the Joint Funding Agreement (JFA) between the District and the U.S. Geological Survey is justified, and the Board approve the JFA in the amount of $14,250 and authorize the Chair to sign the attached agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 14,250
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Directors of the Lake County Watershed Protection District concur with staff's recommendation that the Joint Funding Agreement (JFA) between the District and the U.S. Geological Survey is justified, and the Board approve the JFA in the amount of $14,250 and authorize the Chair to sign the attached agreement.
7.24(Sitting as the Lake County Watershed Protection District, Board of Directors) (a) Waive Normal Bidding Requirements per Ordinance #2406, Purchasing Code No.38.2; and (b) Authorize the Water Resources Director/ Asst. Purchasing Agent to issue a purchase order to Davis Machine Shop, not to exceed $144,200 for maintenance services for the RD 2070 Pump Station.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The adopted FY 15/16 budget for the Flood Corridor Property Maintenance (Budget Unit 1674) includes an appropriation for a maintenance and repair project for the Reclamation District 2070 Pump Station. The project consists of the replacement of the two steel discharge pipes, installation of additional support piles and upgrade of the electrical meter.
Because of the unique nature of the type of equipment and materials, staff researched companies who perform this type of work and found Davis Machine Shop in Meridian, CA who specializes in large agricultural pump maintenance and repair. This company has worked on this pump station in the past, so they are familiar with the entire pump station and the surrounding conditions. They also work exclusively for the State of California, Department of Water Resources on the maintenance and repair of their flood pump systems.
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to repair the discharge pipes and upgrade the electrical service, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Water Resources Director / Assistant Purchasing Agent to issue a purchase order to Davis Machine Shop not to exceed $144,200.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: 144,200
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to repair the discharge pipes and upgrade the electrical service, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Water Resources Director / Assistant Purchasing Agent to issue a purchase order to Davis Machine Shop not to exceed $144,200.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: November 5, 2015
SUBJECT: Request to Waive Normal Bidding Requirements; Approve the Purchase of maintenance services for the RD 2070 Pump Station
EXECUTIVE SUMMARY: The adopted FY 15/16 budget for the Flood Corridor Property Maintenance (Budget Unit 1674) includes an appropriation for a maintenance and repair project for the Reclamation District 2070 Pump Station. The project consists of the replacement of the two steel discharge pipes, installation of additional support piles and upgrade of the electrical meter.
Because of the unique nature of the type of equipment and materials, staff researched companies who perform this type of work and found Davis Machine Shop in Meridian, CA who specializes in large agricultural pump maintenance and repair. This company has worked on this pump station in the past, so they are familiar with the entire pump station and the surrounding conditions. They also work exclusively for the State of California, Department of Water Resources on the maintenance and repair of their flood pump systems.
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to repair the discharge pipes and upgrade the electrical service, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Water Resources Director / Assistant Purchasing Agent to issue a purchase order to Davis Machine Shop not to exceed $144,200.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: 144,200
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to repair the discharge pipes and upgrade the electrical service, per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Water Resources Director / Assistant Purchasing Agent to issue a purchase order to Davis Machine Shop not to exceed $144,200.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.24 with the exception of 7.3 and 7.14. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Larry Anderson spoke at public input. There was a request to reopen public input and Chair Farrington agreed. Brian Pierce spoke.
8.29:06 A.M. - Swearing in ceremony for newly promoted Deputy Sheriff, Matthew Gibson
Action Item
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the November 17, 2015 Board of Supervisors meeting for a swearing in ceremony for newly promoted Deputy Sheriff Matthew Gibson.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 20, 2015
SUBJECT: Request for swearing in ceremony for newly promoted Deputy Sheriff Matthew Gibson.
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the November 17, 2015 Board of Supervisors meeting for a swearing in ceremony for newly promoted Deputy Sheriff Matthew Gibson.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
RECOMMENDED ACTION:
Clerk’s notes: Sheriff Brian Martin introduced newly promoted Deputy Sheriff Matthew Gibson and administered the Oath of Office.
8.39:10 A.M. - Acceptance of $10,000 Donation from CalPine for Search and Rescue operations.
Action Item
approved
Staff memo
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This donation will be deposited into the Sheriff's Search and Rescue Trust Fund, Budget 2218.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends acceptance of a $10,000 donation from CalPine, for Search and Rescue operations.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 20, 2015
SUBJECT: Acceptance of $10,000 Donation from CalPine for Search and Rescue operations
EXECUTIVE SUMMARY:
The volunteer members of the Lake County Sheriff's Office Search and Rescue played a vital role in assisting with evacuations during the Rocky, Jerusalem and Valley Fires in 2015. The SAR members donate thousands of hours every year in Lake and surrounding counties searching for lost people, conducting evidence searches and assisting with evacuations. SAR members give of their own free time and routinely purchase their own uniforms and equipment to provide a vital resource in Lake County with little to no recognition for their service. This generous donation from CalPine will go a long way in assisting the purchase of necessary equipment as well as provide an opportunity for training for the SAR members.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This donation will be deposited into the Sheriff's Search and Rescue Trust Fund, Budget 2218.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends acceptance of a $10,000 donation from CalPine, for Search and Rescue operations.
RECOMMENDED ACTION:
The Sheriff’s Department recommends acceptance of a $10,000 donation from CalPine, for Search and Rescue operations.
Clerk’s notes: Sheriff Martin presented the item to the Board. Calpine staff and Search and Rescue volunteers were present. Valen Cooper also spoke.
Chair Farrington asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:15 A.M. - Consideration of Continuing the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Proclamation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Valley Fire is 100% containment. While, removal of hazardous materials and remediation of burned properties is currently under way, it is early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
Your approval is requested and recommended. Thank you.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Karen Tait, M.D., Health Officer
DATE: October 2, 2015
SUBJECT: Requesting Board Approval to Extend the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 for an Additional Two-Week Period of Time
EXECUTIVE SUMMARY:
The Valley Fire is 100% containment. While, removal of hazardous materials and remediation of burned properties is currently under way, it is early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
Your approval is requested and recommended. Thank you.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
On motion of Supervisor Comstock, and by vote of the Board, continued the declaration of a Local Health Emergency. The motion carried by the following vote:
Clerk’s notes: Dr. Karen Tait presented the item to the Board. Environmental Health Director Ray Ruminski provided an update regarding debris clean-up (Valley Fire: 1,214 sites registered ROE, 307 cleared, 139 sampled for heavy metal samples, 55 approved) (Rocky Fire: 56 registered/43 cleared).
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
8.59:30 A.M. - (SECOND READING) Consideration of an Ordinance Amending Article I of Chapter 6 of the Lake County Code Relating to Emergency Organization and Functions.
Ordinance
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Due to the experience gained during the recent fires and evaluating various other factors, I have discussed with Supervisor Brown, as the Chairman of the Disaster Council, and Sheriff Martin the possible transfer of the Office of Emergency Services (OES) back to the Sheriff Office. Social Services Director Carol Huchingson, who was the Director of the Emergency Operations Center during the Valley Fire event, and Auditor Controller Cathy Saderlund were also consulted.
Based on these discussions, I recommend that the Office of Emergency Services be transferred to the Sheriff Office. I am working with Cal OES to identify candidates for an interim Emergency Services Manager pending recruitment of the permanent employee.
The transition of OES to Sheriff's Office is proposed to become effective when an interim manager is hired or under contract.
In considering this transition, I realize that there is still a role for the County Administrative Office to fulfill. However, each department can perform the function for which they are best suited. Even without being the Director of Emergency Services, the County Administrative Officer can assist the Sheriff in obtaining cooperation from other departments in terms of training and other planning and preparedness activities.
Also, the County Administrative Office would take the lead, along with the Auditor-Controller Office, in coordinating long term recovery issues and managing the funding sources from CalOES and FEMA.
The Sheriff Office is much better poised to respond to an emergency since it has more staff, training, and experience in responding to emergencies than the County Administrative Office. The Sheriff Office would manage the Emergency Management Performance Grant and Homeland Security Grant.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board:
(a) Approve transferring Office of Emergency Services Sheriff Office to become effective when interim Emergency Services Manager is hired or under contract.
(b) Waive the reading of the ordinance, having it read in title only and advance the attached "Ordinance Amending Article I of Chapter 6 of the Lake County Code Relating to Emergency Organization and Functions"
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 28, 2015
SUBJECT: Consideration of Ordinance to Transfer the Office of Emergency Services to the Sheriff Office
EXECUTIVE SUMMARY:
Due to the experience gained during the recent fires and evaluating various other factors, I have discussed with Supervisor Brown, as the Chairman of the Disaster Council, and Sheriff Martin the possible transfer of the Office of Emergency Services (OES) back to the Sheriff Office. Social Services Director Carol Huchingson, who was the Director of the Emergency Operations Center during the Valley Fire event, and Auditor Controller Cathy Saderlund were also consulted.
Based on these discussions, I recommend that the Office of Emergency Services be transferred to the Sheriff Office. I am working with Cal OES to identify candidates for an interim Emergency Services Manager pending recruitment of the permanent employee.
The transition of OES to Sheriff's Office is proposed to become effective when an interim manager is hired or under contract.
In considering this transition, I realize that there is still a role for the County Administrative Office to fulfill. However, each department can perform the function for which they are best suited. Even without being the Director of Emergency Services, the County Administrative Officer can assist the Sheriff in obtaining cooperation from other departments in terms of training and other planning and preparedness activities.
Also, the County Administrative Office would take the lead, along with the Auditor-Controller Office, in coordinating long term recovery issues and managing the funding sources from CalOES and FEMA.
The Sheriff Office is much better poised to respond to an emergency since it has more staff, training, and experience in responding to emergencies than the County Administrative Office. The Sheriff Office would manage the Emergency Management Performance Grant and Homeland Security Grant.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board:
(a) Approve transferring Office of Emergency Services Sheriff Office to become effective when interim Emergency Services Manager is hired or under contract.
(b) Waive the reading of the ordinance, having it read in title only and advance the attached "Ordinance Amending Article I of Chapter 6 of the Lake County Code Relating to Emergency Organization and Functions"
Supervisor Smith offered the Ordinance and it was passed by roll call vote:
Clerk’s notes: Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
8.69:45 A.M. - Consideration of Agreement Between the City of Clearlake, City of Lakeport and County of Lake Relative to Operation of a Local Public, Educational, Governmental (PEG) Cable Television Channel
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Since November 2007, the County has had agreement with the City of Clearlake relative to the operation and funding of local public, educational, governmental (PEG) cable television channel. The City of Lakeport now also wishes to formally participate with the City of Clearlake and the County of Lake and all three entities have implemented the 1% fee. Therefore, it is now appropriate that all three entities enter into a written agreement. During the past several months, staff has met with the city managers of each city and Ed Robey and developed a proposed agreement.
Significant terms and conditions of the proposed Agreement are summarized as follows:
1. General supervision of the PEG Channel shall be under the control of a Board of
PEG Channel Directors: one appointed by the County, one appointed by each City, and two members of the general public appointed by majority vote of the three other directors.
2. The City of Clearlake shall continue to be the lead agency.
3. A PEG TV Manager, who reports to the Board of Directors, has responsibility for the day- to -day management and operation of the channel, including submitting by March 1st of each year: a capital budget, funded by the 1% fee ; and a separate operating budget, which shall be funded by all other unrestricted funds.
4. The Operating Budget includes funding from each entity approximately equal to each entity's pro-rate share of total revenues collected from the 1% fee, as follows: the County ($15,000); City of Clearlake ($8,000) and the City of Lakeport ($2,000). The amount from the City of Clearlake may be provided in-kind by providing staffing, facilities, insurance, and other operating expenses
5. A non-appropriation clause is included in the Agreement by which the County or either City that does not appropriate in their annual budget the amount specified for the PEG operating budget shall have the right to withhold the amount without incurring any damages or penalties. If such funding is not provided in one fiscal year, the governing body of the party withholding said monies shall consider providing that amount in the next fiscal year in addition to the monies provided for the current year.
6. Term of the Agreement is through June 30, 2018.
7. Each party may terminate early by submitting a letter by May 1st of each year.
The County's FY 2015-16 Adopted Budget includes the $15,000 for this Agreement.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached Agreement for the PEG Channel and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: November 6, 2015
SUBJECT: Consideration of Agreement Between the City of Clearlake, City of Lakeport and County of Lake Relative to Operation of a Local Public, Educational, Governmental (PEG) Cable Television Channel
EXECUTIVE SUMMARY:
Since November 2007, the County has had agreement with the City of Clearlake relative to the operation and funding of local public, educational, governmental (PEG) cable television channel. The City of Lakeport now also wishes to formally participate with the City of Clearlake and the County of Lake and all three entities have implemented the 1% fee. Therefore, it is now appropriate that all three entities enter into a written agreement. During the past several months, staff has met with the city managers of each city and Ed Robey and developed a proposed agreement.
Significant terms and conditions of the proposed Agreement are summarized as follows:
1. General supervision of the PEG Channel shall be under the control of a Board of
PEG Channel Directors: one appointed by the County, one appointed by each City, and two members of the general public appointed by majority vote of the three other directors.
2. The City of Clearlake shall continue to be the lead agency.
3. A PEG TV Manager, who reports to the Board of Directors, has responsibility for the day- to -day management and operation of the channel, including submitting by March 1st of each year: a capital budget, funded by the 1% fee ; and a separate operating budget, which shall be funded by all other unrestricted funds.
4. The Operating Budget includes funding from each entity approximately equal to each entity's pro-rate share of total revenues collected from the 1% fee, as follows: the County ($15,000); City of Clearlake ($8,000) and the City of Lakeport ($2,000). The amount from the City of Clearlake may be provided in-kind by providing staffing, facilities, insurance, and other operating expenses
5. A non-appropriation clause is included in the Agreement by which the County or either City that does not appropriate in their annual budget the amount specified for the PEG operating budget shall have the right to withhold the amount without incurring any damages or penalties. If such funding is not provided in one fiscal year, the governing body of the party withholding said monies shall consider providing that amount in the next fiscal year in addition to the monies provided for the current year.
6. Term of the Agreement is through June 30, 2018.
7. Each party may terminate early by submitting a letter by May 1st of each year.
The County's FY 2015-16 Adopted Budget includes the $15,000 for this Agreement.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached Agreement for the PEG Channel and authorize the Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved the Agreement between the City of Clearlake, City of Lakeport and County of Lake relative to operation of a Local Public, Educational, Governmental (PEG) cable television channel. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board. Ed Robey spoke. Chair Farrington asked if anyone present wished to speak. No one else spoke and the public input portion of this item was closed.
8.710:00 A.M. - Request for Board Direction for the Implementation of a Policy Concerning Noticing Deadline for Completion of Right of Entry Forms and consideration of the time frame within which subsequent County Initiated Abatement Process for Burned Structure Debris due to Valley Fire Should Occur.
Action Item
Staff memo
EXECUTIVE SUMMARY:
Staff from the Community Development Department and Health Services Department are developing an enforcement strategy to address the fire damaged properties for which the owners have failed to either submit a Right of Entry Form (ROE) or hired their own contractor to remove the structure debris. A deadline for submission of the ROE's has not yet been determined. At this time we have approximately 1200 ROE's and there are approximately 100 properties who have applied to perform their own cleanups through private contractors. We estimate that there are approximately 300 properties that lost structures to the Valley Fire, for which we have not received an ROE.
CalOES has informed staff that these sites can be cleaned up through the state program provided that entry authorization can be obtained by the County through its enforcement and notification process. As of the writing of this Memo, staff is still working on the details and will seek to obtain this assurance in writing from CalOES. We believe that the County can initiate the Notice of Nuisance and Order to Abate Process authorized by Chapter 13 of the Lake County Code to notify these property owners of their responsibility to abate their properties, and at the same time encourage them to complete an ROE or hire their own contractor by a yet to be determined deadline.
Due to the complexity of this issue and the ongoing public health concerns amplified by the arrival of the rainy season we intend to announce progressive deadlines to request the CalRecycle cleanup and submit a Right of Entry. Deadlines will be set as clean-up work nears completion in each Division. Property owners who then do not sign up or perform the private cleanup will then have the Notice of Nuisance and Order to Abate.
..Recommended Action
RECOMMENDED ACTION:
Staff is requesting Board Direction for the Implementation of a Policy Concerning Noticing Deadline for Completion of Right of Entry Forms and consideration of the time frame within which subsequent County Initiated Abatement Process for Burned Structure Debris due to Valley Fire Should Occur
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
Ray Ruminski, Environmental Health Director
DATE: November 12, 2015
SUBJECT: Request for Board Direction for the Implementation of a Policy Concerning Noticing Deadline for Completion of Right of Entry Forms and consideration of the time frame within which subsequent County Initiated Abatement Process for Burned Structure Debris due to Valley Fire Should Occur
EXECUTIVE SUMMARY:
Staff from the Community Development Department and Health Services Department are developing an enforcement strategy to address the fire damaged properties for which the owners have failed to either submit a Right of Entry Form (ROE) or hired their own contractor to remove the structure debris. A deadline for submission of the ROE's has not yet been determined. At this time we have approximately 1200 ROE's and there are approximately 100 properties who have applied to perform their own cleanups through private contractors. We estimate that there are approximately 300 properties that lost structures to the Valley Fire, for which we have not received an ROE.
CalOES has informed staff that these sites can be cleaned up through the state program provided that entry authorization can be obtained by the County through its enforcement and notification process. As of the writing of this Memo, staff is still working on the details and will seek to obtain this assurance in writing from CalOES. We believe that the County can initiate the Notice of Nuisance and Order to Abate Process authorized by Chapter 13 of the Lake County Code to notify these property owners of their responsibility to abate their properties, and at the same time encourage them to complete an ROE or hire their own contractor by a yet to be determined deadline.
Due to the complexity of this issue and the ongoing public health concerns amplified by the arrival of the rainy season we intend to announce progressive deadlines to request the CalRecycle cleanup and submit a Right of Entry. Deadlines will be set as clean-up work nears completion in each Division. Property owners who then do not sign up or perform the private cleanup will then have the Notice of Nuisance and Order to Abate.
..Recommended Action
RECOMMENDED ACTION:
Staff is requesting Board Direction for the Implementation of a Policy Concerning Noticing Deadline for Completion of Right of Entry Forms and consideration of the time frame within which subsequent County Initiated Abatement Process for Burned Structure Debris due to Valley Fire Should Occur
By consensus of the Board, directed staff to start 30-day time period December 1, 2015 for notice of nuisance to abate, include a Right-of-Entry form and prioritize in steps with the areas most vulnerable to run off and erosion for public health and safety purposes (Anderson Springs).
Clerk’s notes: Environmental Health Director Ray Ruminski addressed the Board with suggestion of a deadline to sign up for the CalRecycle program, not to exclude anyone, but to start 30-day time period for notice of nuisance to abate and prioritize in steps with the areas most vulnerable to run off and erosion for public health and safety purposes. Staff will send a Right-of-Entry form with the letter and the forms will be accepted up until the day the County intends to abate. County Counsel Anita Grant suggested a Letter of Understanding be drafted to CalOES regardings state funding of these services.
Chair Farrington asked if anyone wished to speak. Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
8.810:45 A.M. - Presentation by Tevis Insurance Services regarding health inurance programs and physician care.
Report
Staff memo
EXECUTIVE SUMMARY:
At the request of Chair Farrington, I have added a timed item for Tevis Insurance Services to present to the Board regarding County health care services.
..Recommended Action
RECOMMENDED ACTION:
This item is informational only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Alicia Flores, Asst. Clerk of the Board
DATE: October 27, 2015
SUBJECT: Request from Chair Farrington for timed presentation from Tevis Insurance Services
EXECUTIVE SUMMARY:
At the request of Chair Farrington, I have added a timed item for Tevis Insurance Services to present to the Board regarding County health care services.
..Recommended Action
RECOMMENDED ACTION:
This item is informational only.
By consensus of the Board, the Insurance Committee was directed to explore options.
Clerk’s notes: Tevis Insurance representatives Alicia Landi and Dave Wallace and Kevin Rowland from Health Now were present and provided a presentation to the Board.
Human Resources Director Kathy Ferguson clarified that our JPA is a self funded plan through CSAC EIA.
Chair Farrington asked if anyone present wished to speak. No one spoke and the public input portion of this item was closed.
8.910:55 A.M. Consideration of Assessment Appeal Application: (Sitting as the Lake County Local Board of Equalization)
Linda Holm - 90-2013 - 15776 Little Peak Road, Hidden Valley Lake, CA (APN 142-392-040)
Action Item
denied — Pass
Staff memo
EXECUTIVE SUMMARY:
Linda Holm - Application No. 90-2013 - 15776 Little Peak Road, Hidden Valley Lake, CA (APN 142-392-040)
Pursuant to Revenue and Taxation Code Section 1603(f), certain language is required on an assessment appeal application. The above referenced assessment appeal application was received by the Clerk of the Board's office with a possible discrepancy in said language. This application is being presented to your Board for consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: November 6, 2015
SUBJECT: 10:55 A.M. - Consideration of Assessment Appeal Application 90-2013
EXECUTIVE SUMMARY:
Linda Holm - Application No. 90-2013 - 15776 Little Peak Road, Hidden Valley Lake, CA (APN 142-392-040)
Pursuant to Revenue and Taxation Code Section 1603(f), certain language is required on an assessment appeal application. The above referenced assessment appeal application was received by the Clerk of the Board's office with a possible discrepancy in said language. This application is being presented to your Board for consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Director Smith, and by vote of the Board, denied the acceptance of the Assessment Appeal application due to being incomplete. The motion carried by the following vote:
Clerk’s notes: Assistant Clerk of the Board swore in Assessor-Recorder Richard Ford and Deputy Assessor-Recorder Debbie Olsen; Linda Holm was also present and sworn in.
Staff gave their report and Ms. Holm presented her appeal.
8.1011:00 A.M. ASSESSMENT APPEAL HEARING: (Sitting as the Lake County Local Board of Equalization)
SPCA of Clear Lake – Application No. 35-2013 – 223 Shorebird Ct., Lakeport, CA (APN 028-373-020)
Timothy Toye – Application Nos. 44-2013, 47-2013 & 48-2013 – 15870 Shawnee Circle, Loch Lomond, CA (APN 052-261-050), 9480 Fox Drive, Cobb, CA (APN 051-231-120), 12535 Ridge Road, Loch Lomond, CA (APN 050-662-060)
First Savings Bank Custodian c/o Timothy Toye – Application Nos. 45-2013 & 46-2013 – 10004 Fairway Drive, Kelseyville, CA (APN 043-572-270), 9992 Fairway Drive, Kelseyville, CA (APN 043-572-280)
Action Item
denied
Carried 4-0 — moved by Smith
Brown: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Smith
Brown: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
SPCA of Clear Lake - Application No. 35-2013 - 223 Shorebird Ct., Lakeport, CA (APN 028-373-020)
Timothy Toye - Application Nos. 44-2013, 47-2013 & 48-2013 - 15870 Shawnee Circle, Loch Lomond, CA (APN 052-261-050), 9480 Fox Drive, Cobb, CA (APN 051-231-120), 12535 Ridge Road, Loch Lomond, CA (APN 050-662-060)
First Savings Bank Custodian c/o Timothy Toye - Application Nos. 45-2013 & 46-2013 - 10004 Fairway Drive, Kelseyville, CA (APN 043-572-270), 9992 Fairway Drive, Kelseyville, CA (APN 043-572-280)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: September 28, 2015
SUBJECT: 11:00 A.M. - Assessment Appeal Hearing
EXECUTIVE SUMMARY:
SPCA of Clear Lake - Application No. 35-2013 - 223 Shorebird Ct., Lakeport, CA (APN 028-373-020)
Timothy Toye - Application Nos. 44-2013, 47-2013 & 48-2013 - 15870 Shawnee Circle, Loch Lomond, CA (APN 052-261-050), 9480 Fox Drive, Cobb, CA (APN 051-231-120), 12535 Ridge Road, Loch Lomond, CA (APN 050-662-060)
First Savings Bank Custodian c/o Timothy Toye - Application Nos. 45-2013 & 46-2013 - 10004 Fairway Drive, Kelseyville, CA (APN 043-572-270), 9992 Fairway Drive, Kelseyville, CA (APN 043-572-280)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) On motion of Director Smith, and by vote of the Board, denied the assessment appeal without prejudice. The motion carried by the following vote:
Ayes- Directorsors: 5 - Comstock, Smith, Steele, Brown and Farrington
(b) On motion of Director Smith, and by vote of the Board, denied the assessment appeals without prejudice. The motion carried by the following vote:
Ayes- Directorsors: 5 - Comstock, Smith, Steele, Brown and Farrington
(c) No action was necessary for Application No. 46-2013 due to the withdrawal which was received; however no waiver was received for Application No. 45-2013 and this Assessment Appeal will need to come back to the Board at a later date.
Clerk’s notes: Assistant Clerk of the Board swore in Assessor-Recorder Richard Ford and Deputy Assessor-Recorder Debbie Olsen.
(a) SPCA of Clear Lake – Application No. 35-2013 – 223 Shorebird Ct., Lakeport, CA (APN 028-373-020) - no response received.
(b) Timothy Toye – Application Nos. 44-2013, 47-2013 & 48-2013 – 15870 Shawnee Circle, Loch Lomond, CA (APN 052-261-050), 9480 Fox Drive, Cobb, CA (APN 051-231-120), 12535 Ridge Road, Loch Lomond, CA (APN 050-662-060) - Withdrawals received for all
(c) First Savings Bank Custodian c/o Timothy Toye – Application Nos. 45-2013 & 46-2013 – 10004 Fairway Drive, Kelseyville, CA (APN 043-572-270), 9992 Fairway Drive, Kelseyville, CA (APN 043-572-280) - Withdrawal received for Application 46-2013; Application 45-2013 still open
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2(a) Status Reports/Updates of response and recovery efforts from OES and assisting agencies and/or community groups consequent to 2015 wildland fires; and (b) Status Reports/Updates from County staff regarding contracts executed for debris removal, tree removal, donation management and/or mutual aid with other Counties for emergency management and law enforcement.
Motion carried
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Clerk’s notes: Recovery Coordinator Carol Huchingson provided an update on overall recovery efforts and stated the HiddenValley campground intends to close by noon on December 7, 2015; staff is coordinating with Hidden Valley Lake to prepare of a joint letter to folks at the campground regarding the reason for needing to vacate the campground being due to the close proximity of Gallagher Creek, with anticipation of heavyrain fall. There will be a resource fair Friday, November 20th from 4pm-7pm at Coyote Valley School, similar to a mini resource center.
Chief Deputy CAO Jeff Rein (acting Donation Coordinator) reported that due to the enormity of donations, and at the suggestion of CalOES, he enlisted the services of California Conservation Corps (CCC) for the management of said donations. There was discussion at the EOC that the State would cover the costs of this contract which will be close to $262,000. He stated that once he realized how quickly the cost was rising he discontinued the use of their services and brought in AmeriCorp, who is free of charge. Mobile laundry mat needs electricity, water and sewer connections; however, there is concern of taking away from local businesses. Supervisor Steele suggested some funds donated to the credit unions be made available by way of an application, to fire victims needing laundry services. Ms. Huchingson said she would bring the suggestion to the donation task force.
Undersheriff Macedo updated on law enfrocement efforts, continuing enhanced patrols. Regarding OES- it is vital the County put an after action report together so as to put a comprehensive Emergency Operation Plan for the County moving forward to be better prepared for future disasters.
Special Districts Administrator Mark Dellinger presented a brief overview of potential for huge number of demand for use of Middletown Wastewater Treatment Plant property. First proposed by Calpine for the use of 15-acres come February 2016 for a period of 2-6 months for temporary housing for a crew to reconstruct cooling towers burned in the Valley Fire (currently working with County Counsel on a formal agreement with Calpine). Additionally, Department of Public Works has prepared a site to handle debris and such that may come in as a result of heavy rains. Request from a combination of PG&E, CalRecycle and CalOES needing temp storage area for trees that have come down. FEMA & U.S. Army Corp of Engineers are looking for temporary housing site for a period 18-24 month, possibly longer. Mr.Dellinger would like the Board to consider setting priorities for the use of the property.
Community Development Director Richard Coel spoke about the South County permitting counter and staffing concerns. Goal is to start setting up November 23, 2015.
Interim Public Services Director Kim Clymire reported the landfill operations are looking at a carry over of $3million in tipping fees from two companies that are hauling from under contract with the state. Staff has invoiced and spoken to them, both say they will pay. Mr.Clymire plans to bring back discussion in January regarding the impact of importing waste from Mendocino County. Supervisor Smith requested a solid waste task force update.
Deputy Public Works Director Lars Ewing provided an update on a contract entered into for monitoring and marking of trees to be removed. Department of Public Works put out a Request for Proposals and received three proposals for removal of the trees. Tetra Tech will be monitoring the work of the selected contractor.
Human Resources Director Kathy Ferguson addressed retiree waivers for extra help employment surrounding the Affordable Care Act.
Matt Perry announced that Undersheriff Macedo is taking the lead on entering into Memoranda of Agreement with the law enforcement agencies who responded to the Valley Fire; there are over 30 agencies, some are charging while others are not. Mr. Perry will be entering into agreements for emergency management mutual aid agencies. 32 agencies responded to help in the Emergency Operations Center.
Chair Farrington asked if anyone present wished to speak and the following people spoke: Joan Moss and Greg Scott. No one else present wished to speak and the public input portion of this item was closed.
9.3Consideration of Agreement for Valley Fire Hazard Tree Mitigation Services
Agreement
Staff memo
EXECUTIVE SUMMARY: On November 6th, 2015, the Department of Public Works requested proposals for services to mitigate fire-damaged trees that present a hazard to the general public as a result of the Valley Fire. This includes County-maintained roads and parks. At the time this memorandum was prepared, staff expects to receive proposals on November 13th and to have an agreement ready for the November 17th Board of Supervisors meeting.
The project will be funded from the FEMA Public Assistance program, the FHWA Emergency Relief program, the state California Disaster Assistance Act, and local funding. The specific source of funding and proportionate share of the various agencies is dependent upon the functional classification of the road where the trees are being mitigated. In summary, roads classified as major collectors or arterials should be 100% funded by FHWA, while all other local roads and parks should be funded 75% by FEMA, 18.75% by the state, and 6.25% with local or other funds.
Staff recommends that the Board of Supervisors approve the Agreement for Valley Fire Hazard Tree Mitigation Services and authorize the Chair to execute the Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project will be funded from the FEMA Public Assistance program, the FHWA Emergency Relief program, the state California Disaster Assistance Act, and local funding. The specific source of funding and proportionate share of the various agencies is dependent upon the functional classification of the road where the trees are being mitigated. In summary, roads classified as major collectors or arterials should be 100% funded by FHWA, while all other local roads and parks should be funded 75% by FEMA, 18.75% by the state, and 6.25% with local or other funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Valley Fire Hazard Tree Mitigation Services and authorize the Chair to execute the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 6, 2015
SUBJECT: Approve Agreement for Valley Fire Hazard Tree Mitigation Services
EXECUTIVE SUMMARY: On November 6th, 2015, the Department of Public Works requested proposals for services to mitigate fire-damaged trees that present a hazard to the general public as a result of the Valley Fire. This includes County-maintained roads and parks. At the time this memorandum was prepared, staff expects to receive proposals on November 13th and to have an agreement ready for the November 17th Board of Supervisors meeting.
The project will be funded from the FEMA Public Assistance program, the FHWA Emergency Relief program, the state California Disaster Assistance Act, and local funding. The specific source of funding and proportionate share of the various agencies is dependent upon the functional classification of the road where the trees are being mitigated. In summary, roads classified as major collectors or arterials should be 100% funded by FHWA, while all other local roads and parks should be funded 75% by FEMA, 18.75% by the state, and 6.25% with local or other funds.
Staff recommends that the Board of Supervisors approve the Agreement for Valley Fire Hazard Tree Mitigation Services and authorize the Chair to execute the Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project will be funded from the FEMA Public Assistance program, the FHWA Emergency Relief program, the state California Disaster Assistance Act, and local funding. The specific source of funding and proportionate share of the various agencies is dependent upon the functional classification of the road where the trees are being mitigated. In summary, roads classified as major collectors or arterials should be 100% funded by FHWA, while all other local roads and parks should be funded 75% by FEMA, 18.75% by the state, and 6.25% with local or other funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Valley Fire Hazard Tree Mitigation Services and authorize the Chair to execute the Agreement.
This item was taken up during 9.2 and there was Board consensus to hold a Special Meeting for Consideration of Agreement for Valley Fire Hazard Tree Mitigation Services on Friday November 20, 2015 at 9:30 A.M.
9.4Clarification of Prior Board Action to Increase Department Head Signature Authority for Valley Fire Contract Work, and Setting of a Termination Date for this Authorization
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
In continuing to follow California Government Code Section 25502.7 "Local emergencies; engagement of independent contractors; rules and regulations", staff would like to update your Board on the development of competitive bidding procedures as directed by your Board at the emergency meeting held on September 18, 2015. Staff worked with CalOES to comply with FEMA requirements and it was determined that it is generally unallowable to waive competitive bidding requirements. Staff has been advised to use FEMA, State, or County procurement procedures - whichever is the most restrictive. As such, staff has been working within this determination; however, we request that the Board formally recognize this protocol.
In addition, clarification is sought to leave no question that all independent contractor services fall under this authorization and not merely construction or public project related activities. Staff has been operating under such an interpretation.
Staff has also been advised that the delegation to staff to execute contracts up to $1 million dollars should have a termination date. We recommend that your Board direct that this authorization will terminate on the same date on which the Declaration of the Local Emergency due to the wildland fire expires.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board: A) Clarify that the Purchasing Agent and delegated Assistant Purchasing Agents are authorized to engage independent contractors to perform all services related to the Valley Fire local emergency not to exceed $1 million dollars after following the most restrictive County, State, and Federal procurement procedures, and B) Direct that this authorization will terminate on the same date on which the Declaration of the Local Emergency due to wildland fires expires.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: November 9, 2015
SUBJECT: Clarification of Prior Board Action to Increase Department Head Signature Authority for Valley Fire Contract Work, and Setting of a Termination Date for this Authorization
EXECUTIVE SUMMARY:
In continuing to follow California Government Code Section 25502.7 "Local emergencies; engagement of independent contractors; rules and regulations", staff would like to update your Board on the development of competitive bidding procedures as directed by your Board at the emergency meeting held on September 18, 2015. Staff worked with CalOES to comply with FEMA requirements and it was determined that it is generally unallowable to waive competitive bidding requirements. Staff has been advised to use FEMA, State, or County procurement procedures - whichever is the most restrictive. As such, staff has been working within this determination; however, we request that the Board formally recognize this protocol.
In addition, clarification is sought to leave no question that all independent contractor services fall under this authorization and not merely construction or public project related activities. Staff has been operating under such an interpretation.
Staff has also been advised that the delegation to staff to execute contracts up to $1 million dollars should have a termination date. We recommend that your Board direct that this authorization will terminate on the same date on which the Declaration of the Local Emergency due to the wildland fire expires.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board: A) Clarify that the Purchasing Agent and delegated Assistant Purchasing Agents are authorized to engage independent contractors to perform all services related to the Valley Fire local emergency not to exceed $1 million dollars after following the most restrictive County, State, and Federal procurement procedures, and B) Direct that this authorization will terminate on the same date on which the Declaration of the Local Emergency due to wildland fires expires.
On motion of Supervisor Steele, and by vote of the Board, approved the clarification that the Purchasing Agent and delegated Assistant Purchasing Agents are authorized to engage independent contractors to perform all services related to the Valley Fire local emergency not to exceed $1 million dollars after following the most restrictive County, State, and Federal procurement procedures, and directed that this authorization will terminate on the same date on which the Declaration of the Local Emergency due to wildland fires expires. The motion carried by the following vote:
Clerk’s notes: Deputy County Administrative Officer Josh Jones presented the item to the Board. County Administrative Officer Matt Perry stated that staff will still be obligated to report back to the Board on any contracts entered into under this higher threshold and that staff is working with our Auditor-County Clerk Cathy Saderlund and FEMA directly to ensure procurement processes are complied with and reimbursement obligations are met. Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.5Consideration of Letter to Assemblymember Dodd and Senator McGuire to request special legislation to address financial impacts of wild fires
Letter
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
For over 25 years, the State has provided money to backfill the loss of property taxes to counties and other local governments who have lost property taxes due to a disaster. The State has also frequently waived the local cost share typically required for projects eligible for funding under the California Disaster Assistance Act.
Special legislation is required for Lake County to benefit from both of these programs. Staff has drafted the attached letter to Assemblymember Dodd and Senator McGuire to request special legislation for this purpose due to the financial impacts of the recent wild fires.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the proposed letter to Assemblymember Dodd and Senator McGuire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: November 9, 2015
SUBJECT: Letter to Assemblymember Dodd and Senator McGuire to request special legislation to address financial impacts of wild fires
EXECUTIVE SUMMARY:
For over 25 years, the State has provided money to backfill the loss of property taxes to counties and other local governments who have lost property taxes due to a disaster. The State has also frequently waived the local cost share typically required for projects eligible for funding under the California Disaster Assistance Act.
Special legislation is required for Lake County to benefit from both of these programs. Staff has drafted the attached letter to Assemblymember Dodd and Senator McGuire to request special legislation for this purpose due to the financial impacts of the recent wild fires.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the proposed letter to Assemblymember Dodd and Senator McGuire.
On motion of Supervisor Brown the Letter was approved. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Matt Perry presented a letter to the Board requesting special legislation to backfill the loss of property taxes to counties and other local governments who have lost property taxes due to a disaster and to waive the local cost share typically required for projects eligible for funding under the California Disaster Assistance Act.
Chair Farrington asked if anyone wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.6Consideration of Agreement between the County of Lake and Tony Barthel, to provide Destination Marketing Program Implementation and Management services.
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Lake County Marketing Program (LCMP) and County of Lake sought proposals from qualified individuals, businesses or organizations with experience in destination marketing to provide Destination Marketing Program Implementation and Management services to promote Lake County as a vacation destination.
BACKGROUND
The County Administrative Office operates the Lake County Marketing Program (LCMP), which acts as the Destination Marketing Organization (DMO) for Lake County, and has done so for the last fourteen (14) years. The main goal of the LCMP is to promote the Lake County, California region as a vacation destination, in an effort to bring people outside of Lake County into Lake County to spend their vacation dollars and thus improve the economic health and vitality of the community.
In 2010, the Strategic Advisory Group (SAG) was retained with a Community Development Block Grant (CDBG) to create an economic development and marketing plan. One of the key points of the study was the concept to create a change in the overall structure and governance of the marketing program. There are recommendations within the plan to permanently move the structure and functionality of the tourism program, which would provide an opportunity to evolve the organization into becoming a separate entity from the County government in the future.
It is the hope of the County Administrative Office, that the awarding of this contract could potentially be the start of and means to transitioning destination marketing out of the County Administrative Office. The County Marketing Budget for FY 15-16, approved on September 2, 2015 by your Board, included $30,000 to contract with a local marketing consultant to oversee the implementation of various marketing projects and programs.
Given that the twelve month term of this contract is considered an exploration phase, there will still be strong oversight by the County, through the Deputy County Administrative Officer. To that end, the Contractor will implement and manage the existing marketing plan and budget, but the County will still sign all contracts. Contractor must work closely with the County on appropriate and approved messaging.
SELECTION
The original due date of the RFP was September 17, 2015, but due to the Valley Fire that date was postponed until October 16, 2015.
A selection committee was convened shortly thereafter to evaluate the submitted proposals. The selection committee consisted of:
1. County Administrative Officer, Matt Perry
2. Deputy County Administrative Officer, Jill Ruzicka
3. Lake County Librarian, Christopher Veach
4. Lake County Museum Curator, Tony Pierucci
5. CEO Lake County Chamber of Commerce, Melissa Fulton
6. Director of Lake County Winery Association, Terry Dereniuk
Three proposals were received:
1. Venture Strategies ($180,000/year)
2. Penny Dahl ($42,480 for partial scope of work)
3. Tony Barthel ($30,000/year)
After reviewing the proposals, and a personal interview, it is the recommendation of the selection committee that the contract to provide Destination Marketing Program Implementation and Management services be awarded to Tony Barthel.
Mr. Barthel's proposal followed all the guidelines set forth in the Request for Proposals (RFP) and his cost estimate falls within the expected range for a local marketing consultant already included in the FY 15 - 16 Marketing Budget. He has an outstanding history of promoting Lake County; is experienced in marketing and destination marketing; and has an unbridled enthusiasm for growing destination marketing in Lake County.
..Recommended Action
RECOMMENDED ACTION:
Given the selection committee's recommendation and Mr. Barthel's experience, knowledge and enthusiasm for Lake County, County staff recommends your Board approve and authorize the Chair to sign the agreement between the County of Lake and Tony Barthel to provide Destination Marketing Program Implementation and Management services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Deputy County Administrative Officer
DATE: November 9, 2015
SUBJECT: Consideration to approve and authorize the Chair to sign the agreement between the County of Lake and Tony Barthel, to provide Destination Marketing Program Implementation and Management services
EXECUTIVE SUMMARY:
The Lake County Marketing Program (LCMP) and County of Lake sought proposals from qualified individuals, businesses or organizations with experience in destination marketing to provide Destination Marketing Program Implementation and Management services to promote Lake County as a vacation destination.
BACKGROUND
The County Administrative Office operates the Lake County Marketing Program (LCMP), which acts as the Destination Marketing Organization (DMO) for Lake County, and has done so for the last fourteen (14) years. The main goal of the LCMP is to promote the Lake County, California region as a vacation destination, in an effort to bring people outside of Lake County into Lake County to spend their vacation dollars and thus improve the economic health and vitality of the community.
In 2010, the Strategic Advisory Group (SAG) was retained with a Community Development Block Grant (CDBG) to create an economic development and marketing plan. One of the key points of the study was the concept to create a change in the overall structure and governance of the marketing program. There are recommendations within the plan to permanently move the structure and functionality of the tourism program, which would provide an opportunity to evolve the organization into becoming a separate entity from the County government in the future.
It is the hope of the County Administrative Office, that the awarding of this contract could potentially be the start of and means to transitioning destination marketing out of the County Administrative Office. The County Marketing Budget for FY 15-16, approved on September 2, 2015 by your Board, included $30,000 to contract with a local marketing consultant to oversee the implementation of various marketing projects and programs.
Given that the twelve month term of this contract is considered an exploration phase, there will still be strong oversight by the County, through the Deputy County Administrative Officer. To that end, the Contractor will implement and manage the existing marketing plan and budget, but the County will still sign all contracts. Contractor must work closely with the County on appropriate and approved messaging.
SELECTION
The original due date of the RFP was September 17, 2015, but due to the Valley Fire that date was postponed until October 16, 2015.
A selection committee was convened shortly thereafter to evaluate the submitted proposals. The selection committee consisted of:
1. County Administrative Officer, Matt Perry
2. Deputy County Administrative Officer, Jill Ruzicka
3. Lake County Librarian, Christopher Veach
4. Lake County Museum Curator, Tony Pierucci
5. CEO Lake County Chamber of Commerce, Melissa Fulton
6. Director of Lake County Winery Association, Terry Dereniuk
Three proposals were received:
1. Venture Strategies ($180,000/year)
2. Penny Dahl ($42,480 for partial scope of work)
3. Tony Barthel ($30,000/year)
After reviewing the proposals, and a personal interview, it is the recommendation of the selection committee that the contract to provide Destination Marketing Program Implementation and Management services be awarded to Tony Barthel.
Mr. Barthel's proposal followed all the guidelines set forth in the Request for Proposals (RFP) and his cost estimate falls within the expected range for a local marketing consultant already included in the FY 15 - 16 Marketing Budget. He has an outstanding history of promoting Lake County; is experienced in marketing and destination marketing; and has an unbridled enthusiasm for growing destination marketing in Lake County.
..Recommended Action
RECOMMENDED ACTION:
Given the selection committee's recommendation and Mr. Barthel's experience, knowledge and enthusiasm for Lake County, County staff recommends your Board approve and authorize the Chair to sign the agreement between the County of Lake and Tony Barthel to provide Destination Marketing Program Implementation and Management services.
On motion of Supervisor Smith, and by vote of the Board, approved the Agreement with Tony Barthel, to provide Destination Marketing Program Implementation and Management services. The motion carried by the following vote:
Clerk’s notes: Deputy County Administrative Officer Jill Ruzicka presented the item to the Board. Ms. Ruzicka also announced that the CTA program won the award for Best New Idea at the Stars of Lake County award ceremony. The Board commended staffs efforts.
Chair Farrington asked if anyone wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.7Consideration of a) Continuing the Proclamation of Emergency Declaration for Drought Conditions; and, b) Continuing the Proclamation of Emergency Declaration for Wildfire Conditions
Proclamation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Staff requests the Board to consider this item as an extra for the following reasons:
1. The need arose after posting of the Agenda:
An inadvertent scheduling error resulted in this not being placed on the agenda.
2. The need to take action is required before the next regular Board meeting:
Continuing the Proclamation of Emergency Declaration for Drought Conditions and Continuing the Proclamation of Emergency Declaration for Wildfire Conditions is required every 30 days in order to still be available for State and Federal assistance. This was last brought before your Board on September 1, 2015 and the next Board meeting is October 6, 2015.
Drought Update
On March 4, 2014, your board proclaimed a local emergency, continuing the emergency thirteen times, and on June 23, 2015, your board proclaimed a continued local emergency due to ongoing drought conditions. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days.
As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, the County saw impacts to local agriculture and has brought about extreme fire danger county-wide which has resulted in unprecedented fire continues with devastating impacts.
Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District ("CSD") remains in place until the CSD can address its junior water rights. In addition, several additional local water districts are either seeking or in the process of receiving grant funding to mitigate system issues related to the drought. Lake OES continues to work with local water districts, the State Water Resources Control Board, the State Department of Water Resources and the California Governor's Office of Emergency Services ("Cal OES") regarding potential funding and solutions.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required.
Wildfire Update
In the afternoon on July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks, resulting in nearly 70,000 acres burned, more than 43 homes destroyed, poor air quality county-wide, and a public health emergency declaration due to the hazards associated with burn debris. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on July 31, 2015. August 4, 2015, your Board ratified the declaration by resolution 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, resulting in over 25,000 acres burned, more than 6 homes destroyed and compounded the public health emergency due to debris, and your board amended the ratification of a declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire and others that may result during this emergency. Damage assessments concluded Lake County suffered approximately $12 million in damages, and a formal request to the Governor's Office has been made for financial and technical assistance from the State of California to facilitate recovery.
As the County seeks funding and assistance to perform debris removal for the Rocky and Jerusalem Fires, and prepares for the potential of other significant events during this extreme fire danger, it is imperative that we continue the declaration of an emergency to support the local recovery process and remain vigilant in these conditions.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; and, b) extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: October 15, 2015
SUBJECT: Consideration of a) Continuing the Proclamation of Emergency Declaration for Drought Conditions; and, b) Continuing the Proclamation of Emergency Declaration for Wildfire Conditions
EXECUTIVE SUMMARY:
Staff requests the Board to consider this item as an extra for the following reasons:
1. The need arose after posting of the Agenda:
An inadvertent scheduling error resulted in this not being placed on the agenda.
2. The need to take action is required before the next regular Board meeting:
Continuing the Proclamation of Emergency Declaration for Drought Conditions and Continuing the Proclamation of Emergency Declaration for Wildfire Conditions is required every 30 days in order to still be available for State and Federal assistance. This was last brought before your Board on September 1, 2015 and the next Board meeting is October 6, 2015.
Drought Update
On March 4, 2014, your board proclaimed a local emergency, continuing the emergency thirteen times, and on June 23, 2015, your board proclaimed a continued local emergency due to ongoing drought conditions. Pursuant to State law, your Board is required to review the status of the declared emergency every 30 days.
As your board is aware, the severity of this year's drought became apparent as our community water systems, private wells and natural resources struggled to maintain adequate water supply, was complicated by the extreme effects of the lake's algae, the County saw impacts to local agriculture and has brought about extreme fire danger county-wide which has resulted in unprecedented fire continues with devastating impacts.
Though local water rights curtailments have been lifted, the compliance order in place for Hidden Valley Lake's Community Service District ("CSD") remains in place until the CSD can address its junior water rights. In addition, several additional local water districts are either seeking or in the process of receiving grant funding to mitigate system issues related to the drought. Lake OES continues to work with local water districts, the State Water Resources Control Board, the State Department of Water Resources and the California Governor's Office of Emergency Services ("Cal OES") regarding potential funding and solutions.
Given the circumstances, the County continues to seek State or Federal assistance for impacted systems as drought conditions persist and weather forecasts predict continued drought conditions. Therefore, continuing the declaration of an emergency and maintaining a proactive approach to drought response is critical for area water purveyors in maintaining the health and safety of their customers - Lake County residents and tourists - and protecting our local economy. Continuing the declaration of an emergency is also required to allow the County to seek funding specifically designated for drought relief purposes, and other assistance that might be required.
Wildfire Update
In the afternoon on July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks, resulting in nearly 70,000 acres burned, more than 43 homes destroyed, poor air quality county-wide, and a public health emergency declaration due to the hazards associated with burn debris. This prompted the activation of the Lake OES Emergency Operations Center ("EOC") and the Declaration of a Local Emergency by the County Administrative Officer on July 31, 2015. August 4, 2015, your Board ratified the declaration by resolution 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, resulting in over 25,000 acres burned, more than 6 homes destroyed and compounded the public health emergency due to debris, and your board amended the ratification of a declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire and others that may result during this emergency. Damage assessments concluded Lake County suffered approximately $12 million in damages, and a formal request to the Governor's Office has been made for financial and technical assistance from the State of California to facilitate recovery.
As the County seeks funding and assistance to perform debris removal for the Rocky and Jerusalem Fires, and prepares for the potential of other significant events during this extreme fire danger, it is imperative that we continue the declaration of an emergency to support the local recovery process and remain vigilant in these conditions.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board a) extend the Proclamation of a Declaration of a Local Emergency due to drought conditions; and, b) extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.
On motion of Supervisor Smith, and by vote of the Board, continued the Proclamation of Emergency Declaration for Drought Conditions. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.8Retirement Announcement and Direction to Staff to Begin Recruitment for a new County Administrative Officer
Action Item
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, I have planned on retiring sometime this fiscal year. With mixed emotions, I feel now is the right time to announce my retirement to be effective at the close of business Friday, April 1, 2016.
Making this announcement this far in advance will provide sufficient time for the recruitment and selection of a new County Administrative Officer. Working through the winter will enable me to work with staff to complete the FY 2015-16 mid-year budget review, begin the process for the FY 2016-17 budget, complete other projects, and continue working with the Board, other department heads, and staff to recover from the wildland fires.
By the time I retire, I will have worked for Lake County for 28 years. I will leave County employment with mixed emotions. I appreciate very much the confidence your Board had shown in me by appointing me to this position. I have enjoyed working for your Board as well as former Supervisors over these many years. I have enjoyed working with the current and former members of the County Administrative Office, other departments, other elected officials, and many members of the public. One of the best things about Lake County is the County employees and other County residents. I have enjoyed the strong sense of community and cooperation that exists in Lake County generally and among county employees. Finally, I would be remiss if I did not specifically express appreciation for the opportunity to work with and be trained by former County Administrative Officer, Kelly Cox.
Serving Lake County for 28 years has been very rewarding for me both personally and professionally. Although this job has been very challenging at times, I am very pleased with the opportunity to have worked with Board members, other officials, and other staff over the years to complete many projects and fulfill other responsibilities in serving the residents and businesses of Lake County.
As the Board is aware, this job is very demanding. I am getting to the point where I do not have the energy to give this job almost 100% of my time as I once did. I feel that if I can't give this job the attention it requires, I think it is time for someone else with more energy and new ideas to serve as Lake County's next County Administrative Officer.
Furthermore, a strong personal desire to spend more time with family and pursue other interests leads me to conclude that next spring is the best time for me to retire.
..Recommended Action
RECOMMENDED ACTION:
To recruit for a new County Administrative Officer, staff proposes the following schedule:
Open: by November 20, 2015
Close: January 5, 2015
Panel Interview: January 25, 2016
Board Interview: January 26, 2016
Board decision and offer: tentatively by February 2, 2016
To assist in the screening process, staff proposes applicants be required to submit, along with the application and resume, a written response to the following questions:
1) Describe why you are interested in the County Administrative Officer position in Lake County. How do you see the County Administrative Officer role differing in Lake County versus larger urban counties?
2) Describe three challenges facing Lake County in the next 5 years. What knowledge, skills, and abilities do you bring that will help address these challenges?
3) What do you see as Lake County's greatest strengths? How would you propose utilizing those strengths to move the county forward?
I recommend your Board consider, modify as you deem appropriate, and approve the recruitment schedule and job flyer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: November 9, 2015
SUBJECT: Retirement Announcement and Direction to Staff to Begin Recruitment for a new County Administrative Officer
EXECUTIVE SUMMARY:
As your Board is aware, I have planned on retiring sometime this fiscal year. With mixed emotions, I feel now is the right time to announce my retirement to be effective at the close of business Friday, April 1, 2016.
Making this announcement this far in advance will provide sufficient time for the recruitment and selection of a new County Administrative Officer. Working through the winter will enable me to work with staff to complete the FY 2015-16 mid-year budget review, begin the process for the FY 2016-17 budget, complete other projects, and continue working with the Board, other department heads, and staff to recover from the wildland fires.
By the time I retire, I will have worked for Lake County for 28 years. I will leave County employment with mixed emotions. I appreciate very much the confidence your Board had shown in me by appointing me to this position. I have enjoyed working for your Board as well as former Supervisors over these many years. I have enjoyed working with the current and former members of the County Administrative Office, other departments, other elected officials, and many members of the public. One of the best things about Lake County is the County employees and other County residents. I have enjoyed the strong sense of community and cooperation that exists in Lake County generally and among county employees. Finally, I would be remiss if I did not specifically express appreciation for the opportunity to work with and be trained by former County Administrative Officer, Kelly Cox.
Serving Lake County for 28 years has been very rewarding for me both personally and professionally. Although this job has been very challenging at times, I am very pleased with the opportunity to have worked with Board members, other officials, and other staff over the years to complete many projects and fulfill other responsibilities in serving the residents and businesses of Lake County.
As the Board is aware, this job is very demanding. I am getting to the point where I do not have the energy to give this job almost 100% of my time as I once did. I feel that if I can't give this job the attention it requires, I think it is time for someone else with more energy and new ideas to serve as Lake County's next County Administrative Officer.
Furthermore, a strong personal desire to spend more time with family and pursue other interests leads me to conclude that next spring is the best time for me to retire.
..Recommended Action
RECOMMENDED ACTION:
To recruit for a new County Administrative Officer, staff proposes the following schedule:
Open: by November 20, 2015
Close: January 5, 2015
Panel Interview: January 25, 2016
Board Interview: January 26, 2016
Board decision and offer: tentatively by February 2, 2016
To assist in the screening process, staff proposes applicants be required to submit, along with the application and resume, a written response to the following questions:
1) Describe why you are interested in the County Administrative Officer position in Lake County. How do you see the County Administrative Officer role differing in Lake County versus larger urban counties?
2) Describe three challenges facing Lake County in the next 5 years. What knowledge, skills, and abilities do you bring that will help address these challenges?
3) What do you see as Lake County's greatest strengths? How would you propose utilizing those strengths to move the county forward?
I recommend your Board consider, modify as you deem appropriate, and approve the recruitment schedule and job flyer.
There was Board consensus for recruitment of the County Administrator position launch Friday, November 20, 2015 under current description with a disclaimer that salary is currently under review. The Board directed staff to bring back any modifications at a later date.
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board. Chair Farrington, Supervisor Brown and Mr. Perry will meet to discuss the recruitment efforts and position salary and return to full Board with any recommendations. Human Resources Director Kathy Ferguson also spoke.
Chair Farrington asked if anyone wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.9Consideration of appointment to the Lower Lake Waterworks District One Board of Directors
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Lower Lake Waterworks District One Board of Directors - One (1) Vacancy
Applications Received: Rob Shurgis - new applicant
Coleta Barnhart Proctor - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: November 12, 2015
SUBJECT: Consideration of appointment to the Lower Lake Waterworks District One Board of Directors
EXECUTIVE SUMMARY:
Lower Lake Waterworks District One Board of Directors - One (1) Vacancy
Applications Received: Rob Shurgis - new applicant
Coleta Barnhart Proctor - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Comstock, and by vote of the Board, appoint Coleta Barnhart Proctor to Lower Lake Waterworks District One Board of Directors. The motion carried by the following vote:
Clerk’s notes: Supervisor Comstock presented the item to the Board. Chair Farrington asked if anyone wished to speak on this item. No one present wished to speak and the public input portion of this item was closed.
9.10Consideration of an Amendment to the Agreement for Specialized Services of Coverage Counsel, Lewis, Brisbois, Bisgaard, & Smith, to Address Legal Services Rendered in Excess of Maximum Compensation Authorized in Original Agreement.
Agreement
approved — Pass
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: abstain Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: abstain Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, the California State Association of Counties - Excess Insurance Authority originally denied coverage to the County in the matter, Lakeside Heights HOA, et al. v. County of Lake, claiming that an exclusion in the County's coverage documents applies. The County filed a request for reconsideration and asked to make a presentation in support of that request to the Claims Review Committee of the EIA. With the assistance of coverage counsel retained by the County, a contingent of County representatives traveled to Folsum, California to present the County's request for reconsideration.
The County was successful as to costs of defense. The Claims Review Committee agreed to provide for the costs of defense. That was later changed to the EIA's agreement to provide costs of defense to the extent of the primary layer of coverage. Subsequently, the EIA withdrew even that concession leaving the County again without coverage.
In the course of the County's coverage dispute with the EIA, coverage counsel provided written briefing, participated in the County's presentation to the Claims Review Committee, and engaged in subsequent discussions with the EIA's coverage counsel concerning the costs of defense to be paid.
The original agreement with coverage counsel contained a not-to-exceed amount of twenty thousand dollars ($20,000). Coverage counsel was warned that they were responsible for ensuring the agreement amount was not exceeded since they would be aware of their actual time expenditures before the County would be. Nonetheless, there remains an outstanding amount due of $1687.81.
..Recommended Action
RECOMMENDED ACTION:
By your Board's approval by motion, with authorization for the Chair to sign, of this proffered amendment to the original contract, that outstanding amount may be paid.
Thank you for your consideration of this matter.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: November 4, 2015
SUBJECT: Consideration of an Amendment to the Agreement for Specialized Services of Coverage Counsel, Lewis, Brisbois, Bisgaard, & Smith, to Address Legal Services Rendered in Excess of Maximum Compensation Authorized in Original Agreement.
EXECUTIVE SUMMARY:
As your Board is aware, the California State Association of Counties - Excess Insurance Authority originally denied coverage to the County in the matter, Lakeside Heights HOA, et al. v. County of Lake, claiming that an exclusion in the County's coverage documents applies. The County filed a request for reconsideration and asked to make a presentation in support of that request to the Claims Review Committee of the EIA. With the assistance of coverage counsel retained by the County, a contingent of County representatives traveled to Folsum, California to present the County's request for reconsideration.
The County was successful as to costs of defense. The Claims Review Committee agreed to provide for the costs of defense. That was later changed to the EIA's agreement to provide costs of defense to the extent of the primary layer of coverage. Subsequently, the EIA withdrew even that concession leaving the County again without coverage.
In the course of the County's coverage dispute with the EIA, coverage counsel provided written briefing, participated in the County's presentation to the Claims Review Committee, and engaged in subsequent discussions with the EIA's coverage counsel concerning the costs of defense to be paid.
The original agreement with coverage counsel contained a not-to-exceed amount of twenty thousand dollars ($20,000). Coverage counsel was warned that they were responsible for ensuring the agreement amount was not exceeded since they would be aware of their actual time expenditures before the County would be. Nonetheless, there remains an outstanding amount due of $1687.81.
..Recommended Action
RECOMMENDED ACTION:
By your Board's approval by motion, with authorization for the Chair to sign, of this proffered amendment to the original contract, that outstanding amount may be paid.
Thank you for your consideration of this matter.
On motion of Supervisor Comstock, and by vote of the Board, approved the Agreement for Specialized Services of Coverage Counsel, Lewis, Brisbois, Bisgaard, & Smith, to Address Legal Services Rendered in Excess of Maximum Compensation Authorized in Original Agreement . The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Farrington asked if anyone present wished to speak on this item. No one wished to speak and the public input portion of this item was closed.
9.11Consideration of Human Resources Request to Reduce Open Office Hours
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Human Resources department is constantly taking on new assignments and obligations imposed by legislation. During the last 18 months, Human Resources staff has analyzed what the HR department could eliminate or do differently in order to maximize efficiency. Staff found some time savings by implementing identified efficiencies, however, it is not enough to compensate for the new, continuing, and expanding demands related to FLSA, ACA, ADA, FMLA, CFRA, and a host of other compliance areas.
At final budget hearings in September staff discussed with your Board the need for additional staff to meet legislative obligations. As discussed, the department did not request additional staffing due to the fiscal restraints on the General Fund. Staff also discussed that Human Resources would be bringing to your Board a request to limit the open office hours in order to provide uninterrupted time for staff to complete work assignments.
Before bringing this request to your Board, staff conducted an informal tally of visitors and incoming calls to determine which day of the week has the fewest requests from the general public. Staff has determined that the general public demand is consistently lower on Thursdays. HR staff also wanted to ensure that there would be a mechanism in place to take urgent, time sensitive calls from other County departments during closed hours on Thursday. Staff has worked with the Information Technology department to implement such a system.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
Staff recommends that your Board authorize the Human Resources department to close to the public and departments on Thursdays from 10am - 5pm each week.
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Kathy Ferguson
Human Resources Director
DATE: October 28, 2015
SUBJECT: Authorize Human Resources to Reduce Open Office Hours
EXECUTIVE SUMMARY:
The Human Resources department is constantly taking on new assignments and obligations imposed by legislation. During the last 18 months, Human Resources staff has analyzed what the HR department could eliminate or do differently in order to maximize efficiency. Staff found some time savings by implementing identified efficiencies, however, it is not enough to compensate for the new, continuing, and expanding demands related to FLSA, ACA, ADA, FMLA, CFRA, and a host of other compliance areas.
At final budget hearings in September staff discussed with your Board the need for additional staff to meet legislative obligations. As discussed, the department did not request additional staffing due to the fiscal restraints on the General Fund. Staff also discussed that Human Resources would be bringing to your Board a request to limit the open office hours in order to provide uninterrupted time for staff to complete work assignments.
Before bringing this request to your Board, staff conducted an informal tally of visitors and incoming calls to determine which day of the week has the fewest requests from the general public. Staff has determined that the general public demand is consistently lower on Thursdays. HR staff also wanted to ensure that there would be a mechanism in place to take urgent, time sensitive calls from other County departments during closed hours on Thursday. Staff has worked with the Information Technology department to implement such a system.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
Staff recommends that your Board authorize the Human Resources department to close to the public and departments on Thursdays from 10am - 5pm each week.
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Smith, and by vote of the Board, authorized the department to close to the public and departments on Thursdays from 10am - 5pm each week. The motion carried by the following vote:
Clerk’s notes: Human Resources Director Kathy Ferguson and Human Resources Analyst Jesse Puett presented the item to the Board. Chair Farrington asked if anyone wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.12Consideration of Resolution Amending Resolution No. 2015-120 Establishing Position Allocations for Fiscal Year 2015-16, Budget Unit No. 2302, Probation Officer – Juvenile Court, and conceptual approval of reclassifying the current Staff Services Analyst to Senior Staff Services Analyst.
Resolution
Adopted — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Board of Supervisors has before them a proposed resolution establishing a position allocation adjustment for the Probation Department. The resolution would change the Department's one current Probation Supervising Analyst Position to a Senior Staff Services Analyst.
The Probation Department has under-filled the position of Probation Supervising Analyst with a Staff Services Analyst who has been working above class as Senior Staff Services Analyst for over a year. I have found that all of the Department's needs have been met; therefore, I am requesting this change of allocation.
Furthermore, in discussing this with the County Administrative Officer, we recommend that the Board conceptually approve reclassifying the current Staff Services Analyst to Senior Staff Services Analyst and direct the Human Resources Director to meet and confer with the employee association and the reclassification be effective upon completing the meet and confer process.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This position is currently being filled as a Staff Services Analyst Senior and has been for more than a year. This adjustment would simply make that permanent and not represent a fiscal impact.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
I recommend the Board:
1. Adopt Resolution Amending Resolution No. 2015-120 Establishing Position Allocations for Fiscal Year 2015-16, Budget Unit No. 2302, Probation Officer - Juvenile Court and Authorize the Chair to Sign.
2. Conceptually approve reclassifying the current Staff Services Analyst to Senior Staff Services Analyst and direct the Human Resources Director to meet and confer with the employee association so that the reclassification would be effective upon completing the meet and confer process.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Howe, Chief Probation Officer
DATE: November 4, 2015
SUBJECT: Adopt Resolution Amending Resolution No. 2015-120 Establishing Position Allocations for Fiscal Year 2015-16, Budget Unit No. 2302, Probation Officer - Juvenile Court
EXECUTIVE SUMMARY:
The Board of Supervisors has before them a proposed resolution establishing a position allocation adjustment for the Probation Department. The resolution would change the Department's one current Probation Supervising Analyst Position to a Senior Staff Services Analyst.
The Probation Department has under-filled the position of Probation Supervising Analyst with a Staff Services Analyst who has been working above class as Senior Staff Services Analyst for over a year. I have found that all of the Department's needs have been met; therefore, I am requesting this change of allocation.
Furthermore, in discussing this with the County Administrative Officer, we recommend that the Board conceptually approve reclassifying the current Staff Services Analyst to Senior Staff Services Analyst and direct the Human Resources Director to meet and confer with the employee association and the reclassification be effective upon completing the meet and confer process.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This position is currently being filled as a Staff Services Analyst Senior and has been for more than a year. This adjustment would simply make that permanent and not represent a fiscal impact.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
I recommend the Board:
1. Adopt Resolution Amending Resolution No. 2015-120 Establishing Position Allocations for Fiscal Year 2015-16, Budget Unit No. 2302, Probation Officer - Juvenile Court and Authorize the Chair to Sign.
2. Conceptually approve reclassifying the current Staff Services Analyst to Senior Staff Services Analyst and direct the Human Resources Director to meet and confer with the employee association so that the reclassification would be effective upon completing the meet and confer process.
Supervisor Comstock offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Chief Probation Officer Rob Howe presented the item to the Board.
Chiar Farrington asked if anyone wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.13Termination of the Food Services Contract at the Lake County Jail, between the County of Lake and Aramark, to be effective March 31, 2016.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department recommends your Board issue a notice of termination with Aramark for Food Services provided at the Lake County Jail. Per the terms of the contract between the County of Lake and Aramark, there is a required 120 day written notice. (See Section 8A of the attached contract). The effective date of this contract will be March 31, 2016.
On October 30, 2015, the Sheriff's Department issued a new Request for Proposal (RFP), with the approval of the County Administrative Office. This RFP will require the vendor to provide their own staffing in which the Lake County Jail will once again be cooking and serving meals made within the facility.
The Aramark contract has a clause in which the County would be liable for any unreimbursed costs for the purchase of the Thermal Ovens, made at the time of the contract signing. These costs are unknown at this time and will need to be negotiated prior to the close out of this contract.
The Lake County Jail will need to upgrade some of its kitchen equipment, including replacing the convection ovens, steamer, dishwasher and ice machine; in addition to purchasing correctional food trays for the service of the meals. Costs are estimated at $110,000.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): One Cook's position would be eliminated. The employee filling this position would have the opportunity to apply internally, transfer within the County or apply for a position with the new food services provider.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the termination of the Food Services Contract with Aramark, to be effective March 31, 2016.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 2, 2015
SUBJECT: Termination of food services contract with Aramark, to be effective March 31, 2016
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department recommends your Board issue a notice of termination with Aramark for Food Services provided at the Lake County Jail. Per the terms of the contract between the County of Lake and Aramark, there is a required 120 day written notice. (See Section 8A of the attached contract). The effective date of this contract will be March 31, 2016.
On October 30, 2015, the Sheriff's Department issued a new Request for Proposal (RFP), with the approval of the County Administrative Office. This RFP will require the vendor to provide their own staffing in which the Lake County Jail will once again be cooking and serving meals made within the facility.
The Aramark contract has a clause in which the County would be liable for any unreimbursed costs for the purchase of the Thermal Ovens, made at the time of the contract signing. These costs are unknown at this time and will need to be negotiated prior to the close out of this contract.
The Lake County Jail will need to upgrade some of its kitchen equipment, including replacing the convection ovens, steamer, dishwasher and ice machine; in addition to purchasing correctional food trays for the service of the meals. Costs are estimated at $110,000.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): One Cook's position would be eliminated. The employee filling this position would have the opportunity to apply internally, transfer within the County or apply for a position with the new food services provider.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the termination of the Food Services Contract with Aramark, to be effective March 31, 2016.
On motion of Supervisor Comstock, and by vote of the Board, approved the termination of the Food Services Contract with Aramark, to be effective March 31, 2016. The motion carried by the following vote:
Clerk’s notes: Sheriff Martin presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Performance Evaluations
Title: Health Services Director
Title: County Counsel
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 1:17 p.m. having taken no action.