Board Of Supervisors — Tuesday, September 15, 2015
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Authorize County Administrative Officer to appoint Jeff Rein Interim Chief Deputy County Administrative Officer at Step 7 due to extraordinary qualifications.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As you know, I have recently had another manager in my office resign. Due to the need to assign a staff member to some very important projects as soon as possible and the time it takes to recruit and train new staff, I have concluded that it would be in the County's best interest for me to hire Jeff Rein who is currently serving as Deputy Public Services Director.
Jeff Rein worked in the County Administrative Office from 1993 through 2012 when he transferred to the Public Services Department. He began working as an Administrative Analyst and eventually rose through the ranks to become a Deputy County Administrative Officer III. Over the course of those 19 years, he served as the budget analyst for several different county departments. Jeff served as County Purchasing Agent for about 11 years; and he has extensive experience in various financial management assignments. Jeff has direct experience or relevant skills in almost every project and assignment that had been assigned to the former employee who resigned recently. Jeff's service to the County as Chief Deputy CAO would provide a seamless transition in fulfilling these assignments
I have discussed this appointment with Caroline Chavez, Public Services Director. She supports Jeff's appointment to this interim position. However, she is concerned that Jeff's current position as Deputy Public Services Director will remain vacant pending the final outcome of this interim appointment. She requested that I advise the Board that certain special projects may take longer to accomplish.
Jeff will still be able to fulfill many duties related to his current position. He will continue to assist the Public Services Department in preparing bids and contracts. He will also continue managing the contracts with communication companies and other projects related to the towers on Mt. Konocti. Although Jeff will devote a certain percentage of his time to Public Services, he will be more productive than a new staff member who would likely require more supervision and much more training.
This request is based on the following two Personnel Rules:
1. Rule 905 states, in part, that the "The Board of Supervisors may appoint a current permanent employee to an Interim Appointment in a non-elective exempt service classification. Such assignment is considered a temporary assignment effective on a date, at a rate, and for a period determined by the Board."
2. Rule 1604.7 (F) states in part, that, "in circumstances where the position is vacant but the exempt service allocation is not vacant, or when an immediate recruitment to fill a vacant exempt service allocation is not in the Department's best interests, the Department Head may request that the Board of Supervisors make an Interim Appointment to a non-elective exempt service classification."
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board authorize me to appoint Jeff Rein as Interim Chief Deputy County Administrative Officer, at step 7, effective September 16, 2015, for a period of time anticipated to be 6 months.
cc: Human Resources Department
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: September 10, 2015
SUBJECT: Approve Request from County Administrative Officer for Authorization to Appoint Jeff Rein as Interim Chief Deputy County Administrative Officer at step 7
EXECUTIVE SUMMARY:
As you know, I have recently had another manager in my office resign. Due to the need to assign a staff member to some very important projects as soon as possible and the time it takes to recruit and train new staff, I have concluded that it would be in the County's best interest for me to hire Jeff Rein who is currently serving as Deputy Public Services Director.
Jeff Rein worked in the County Administrative Office from 1993 through 2012 when he transferred to the Public Services Department. He began working as an Administrative Analyst and eventually rose through the ranks to become a Deputy County Administrative Officer III. Over the course of those 19 years, he served as the budget analyst for several different county departments. Jeff served as County Purchasing Agent for about 11 years; and he has extensive experience in various financial management assignments. Jeff has direct experience or relevant skills in almost every project and assignment that had been assigned to the former employee who resigned recently. Jeff's service to the County as Chief Deputy CAO would provide a seamless transition in fulfilling these assignments
I have discussed this appointment with Caroline Chavez, Public Services Director. She supports Jeff's appointment to this interim position. However, she is concerned that Jeff's current position as Deputy Public Services Director will remain vacant pending the final outcome of this interim appointment. She requested that I advise the Board that certain special projects may take longer to accomplish.
Jeff will still be able to fulfill many duties related to his current position. He will continue to assist the Public Services Department in preparing bids and contracts. He will also continue managing the contracts with communication companies and other projects related to the towers on Mt. Konocti. Although Jeff will devote a certain percentage of his time to Public Services, he will be more productive than a new staff member who would likely require more supervision and much more training.
This request is based on the following two Personnel Rules:
1. Rule 905 states, in part, that the "The Board of Supervisors may appoint a current permanent employee to an Interim Appointment in a non-elective exempt service classification. Such assignment is considered a temporary assignment effective on a date, at a rate, and for a period determined by the Board."
2. Rule 1604.7 (F) states in part, that, "in circumstances where the position is vacant but the exempt service allocation is not vacant, or when an immediate recruitment to fill a vacant exempt service allocation is not in the Department's best interests, the Department Head may request that the Board of Supervisors make an Interim Appointment to a non-elective exempt service classification."
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board authorize me to appoint Jeff Rein as Interim Chief Deputy County Administrative Officer, at step 7, effective September 16, 2015, for a period of time anticipated to be 6 months.
cc: Human Resources Department
7.2Approve out-of-state travel to Tucson, Arizona for Jill Ruzicka, Senior Administrative Analyst to attend the 2015 CTA Accredited Provided Summit to be held November 15 – 17, 2015.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
With your Board's support, the Lake County Marketing Program launched the Tourism Ambassador's program at the end of June 2015. It has been very positively received by the community. There are currently 146 Certified Tourism Ambassadors(tm) (CTAs) in Lake County, and it is estimated that there will be over 200 CTA's before the end of 2015.
In August, the Certified Tourism Ambassador(tm) (CTA) program reached 15,000 active CTAs across the nation and in Bermuda when that milestone ambassador was identified as a Sonoma County, California, airport volunteer.
The CTA summit will be an opportunity for the Lake County program to share, compare and innovate with other program leaders across the nation. It will be a great opportunity to learn best practices from other communities, as well as pitfalls to avoid. It will also be a tremendous opportunity to promote Lake County as a vacation destination to other CTA's across the United State
There is sufficient money budgeted for travel in BU 1892 to cover the cost.
As the County Administrative Officer, I support Jill Ruzicka attending the 2015 CTA Accredited Provider Summit in Tucson, Arizona.
..Recommended Action
RECOMMENDED ACTION:
Approve out-of-state travel to Tucson, Arizona for Jill Ruzicka, Senior Administrative Analyst to attend the 2015 CTA Accredited Provided Summit to be held November 15 - 17, 2015
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: September 15, 2015
SUBJECT: Approve out-of-state travel to Tucson, Arizona for Jill Ruzicka, Senior Administrative Analyst to attend the 2015 CTA Accredited Provided Summit to be held November 15 - 17, 2015
EXECUTIVE SUMMARY:
With your Board's support, the Lake County Marketing Program launched the Tourism Ambassador's program at the end of June 2015. It has been very positively received by the community. There are currently 146 Certified Tourism Ambassadors(tm) (CTAs) in Lake County, and it is estimated that there will be over 200 CTA's before the end of 2015.
In August, the Certified Tourism Ambassador(tm) (CTA) program reached 15,000 active CTAs across the nation and in Bermuda when that milestone ambassador was identified as a Sonoma County, California, airport volunteer.
The CTA summit will be an opportunity for the Lake County program to share, compare and innovate with other program leaders across the nation. It will be a great opportunity to learn best practices from other communities, as well as pitfalls to avoid. It will also be a tremendous opportunity to promote Lake County as a vacation destination to other CTA's across the United State
There is sufficient money budgeted for travel in BU 1892 to cover the cost.
As the County Administrative Officer, I support Jill Ruzicka attending the 2015 CTA Accredited Provider Summit in Tucson, Arizona.
..Recommended Action
RECOMMENDED ACTION:
Approve out-of-state travel to Tucson, Arizona for Jill Ruzicka, Senior Administrative Analyst to attend the 2015 CTA Accredited Provided Summit to be held November 15 - 17, 2015
7.3Adopt Proclamation Designating September 22, 2015, as National Voter Registration Day in Lake County, CA.
Proclamation
passed on consent
7.4Adopt Proclamation Designating the Month of September, 2015, as School Attendance Awareness Month in Lake County, CA.
Proclamation
passed on consent
7.5Approve Amendment Number Two to the Memorandum of Understanding By and Between the County of Lake and the Lake County Deputy District Attorney’s Association, Unit 8 for Fiscal Years 2013-2014 AND 2014-15.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As you may recall on June 18, 2013 your Board approved the Memorandum of Understanding with the Lake County Deputy District Attorney's Association (LCDDAA) Unit 8 for the fiscal years 2013-2014 and 2014-2015. The signing of this MOU predated any consideration of employee stipends. As a result of the fact that members of the LCDDAA were the only County employees that did not get a stipend, your Board agreed to grant the LCDDAA retroactive stipends.
Presented for approval by your Board is the Second Amendment to the MOU. The amendment is necessary to add Section J to Article 2, "Compensation" of MOU No. 2013-65 to read as follows:
1) J. One-Time Stipend
1. The County will provide a one-time stipend to all eligible employees assigned to this Unit. The stipend will be $1500.00 ($750.00 for each fiscal year) to each eligible full-time employee who is on active permanent or probationary status on the date of approval of this resolution by the Board of Supervisors.
2. Said stipend shall be provided as a one-time, lump sum, taxable payment within 90 days of approval of this resolution by the Board of Supervisors.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board approve the proposed amendment and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Shanda Harry, Deputy County Counsel
Sarah Jansen, Deputy Human Resources Director
DATE: September 15, 2015
SUBJECT: Approve Amendment Number Two to the Memorandum of Understanding By and Between the County of Lake and the Lake County Deputy District Attorney's Association, Unit 8 for Fiscal Years 2013-2014 AND 2014-15.
EXECUTIVE SUMMARY:
As you may recall on June 18, 2013 your Board approved the Memorandum of Understanding with the Lake County Deputy District Attorney's Association (LCDDAA) Unit 8 for the fiscal years 2013-2014 and 2014-2015. The signing of this MOU predated any consideration of employee stipends. As a result of the fact that members of the LCDDAA were the only County employees that did not get a stipend, your Board agreed to grant the LCDDAA retroactive stipends.
Presented for approval by your Board is the Second Amendment to the MOU. The amendment is necessary to add Section J to Article 2, "Compensation" of MOU No. 2013-65 to read as follows:
1) J. One-Time Stipend
1. The County will provide a one-time stipend to all eligible employees assigned to this Unit. The stipend will be $1500.00 ($750.00 for each fiscal year) to each eligible full-time employee who is on active permanent or probationary status on the date of approval of this resolution by the Board of Supervisors.
2. Said stipend shall be provided as a one-time, lump sum, taxable payment within 90 days of approval of this resolution by the Board of Supervisors.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board approve the proposed amendment and authorize the Chair to sign
Attachments
7.6Approve Agreement between the County of Lake, Probation Department and Hilltop Recovery Services for FY 15-16, amount not to exceed $50,000 annually; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Hilltop Recovery Services provides intensive residential alcohol and drug treatment services for Lake County residents. The Lake County Probation Department, Lake County Department of Social Services and Lake County Behavioral Health are all using, or have used, their services.
With Public Safety Realignment, the Lake County Probation Department has a significant need for Hilltop Recovery's services. This agreement with Hilltop has been in place for at least the past three years and is completely funded by Public Safety Realignment (AB109).
On June 5, 2015, the Community Corrections Partnership met and I presented my request for the funding of this agreement. The CCP Executive Committee voted unanimously to approve the expenditure.
Please consider this memorandum as my request to have the Board of Supervisors approve this Agreement and authorize the Chair to sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted:$50,000
Additional Requested:
Annual Cost (if planned for future years):Not to exceed $50,000 annually
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Request the Board of Supervisors to approve the Agreement between the County of Lake, Probation Department; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Chief Probation Officer, Rob Howe
DATE: August 20, 2015
SUBJECT: Approve Agreement between County of Lake, Probation Department and Hilltop Recovery Services
EXECUTIVE SUMMARY:
Hilltop Recovery Services provides intensive residential alcohol and drug treatment services for Lake County residents. The Lake County Probation Department, Lake County Department of Social Services and Lake County Behavioral Health are all using, or have used, their services.
With Public Safety Realignment, the Lake County Probation Department has a significant need for Hilltop Recovery's services. This agreement with Hilltop has been in place for at least the past three years and is completely funded by Public Safety Realignment (AB109).
On June 5, 2015, the Community Corrections Partnership met and I presented my request for the funding of this agreement. The CCP Executive Committee voted unanimously to approve the expenditure.
Please consider this memorandum as my request to have the Board of Supervisors approve this Agreement and authorize the Chair to sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted:$50,000
Additional Requested:
Annual Cost (if planned for future years):Not to exceed $50,000 annually
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Request the Board of Supervisors to approve the Agreement between the County of Lake, Probation Department; and authorize the Chair to sign.
7.7Approve Agreement between the County of Lake and Crisis Support Services of Alameda County for FY 15-16 Crisis Support Services, contract maximum of $14,310, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,310
Amount Budgeted: $113,800
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Various Service Contracts is $113,800. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $14,310. Under this Agreement, Lake County Behavioral Health is obligated to pay a one-time set up fee of $1,000 in addition to $1,210 per month to cover the cost of services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between the County of Lake and Crisis Support Services of Alameda County in the amount of $14,310 and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Crisis Support Services of Alameda County for Crisis Support Services for Fiscal Year 2015-16. Under this Agreement, Crisis Support Services of Alameda County will provide crisis support and telephone counseling services to Lake County residents during the weekday hours of 5 pm to 8 am (Monday through Thursday) and during the weekend hours of 5 pm on Friday through 8 am on Monday. Under this Agreement, Lake County Behavioral Health is obligated to pay for approximately 50 calls per month.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,310
Amount Budgeted: $113,800
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Various Service Contracts is $113,800. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $14,310. Under this Agreement, Lake County Behavioral Health is obligated to pay a one-time set up fee of $1,000 in addition to $1,210 per month to cover the cost of services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between the County of Lake and Crisis Support Services of Alameda County in the amount of $14,310 and to authorize the Board Chair to sign the Agreement.
7.8Approve Agreement between the County of Lake and San Sousee for FY 15-16 Adult Residential Support Services and Specialty Mental Health Services, contract maximum of $186,150, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $186,150
Amount Budgeted: $733,750
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total budgeted for Adult Residential Placements for Fiscal Year 2015-16 is $733,750. Lake County Behavioral Health (LCBH) is requesting approval of the Agreement for Fiscal Year 2015-16 for contract maximum of $186,150. This contract is funded by Realignment, and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and San Sousee for Fiscal Year 2015-16 for a contract maximum of $186,150 and is requesting the Board Chair sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between San Sousee and County of Lake for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and San Sousee for Adult Residential Support for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: San Sousee is an Adult Residential Facility licensed by the Community Care Licensing Division of the Department of Social Services. San Sousee has proven to be a cost-efficient alternative for care to clients ready to be transitioned from Institutes for Mental Disease or brought back to the county from other out of county placement. LCBH pays a daily patch rate of $85 per day, which is our cost after the client's portion is paid
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $186,150
Amount Budgeted: $733,750
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total budgeted for Adult Residential Placements for Fiscal Year 2015-16 is $733,750. Lake County Behavioral Health (LCBH) is requesting approval of the Agreement for Fiscal Year 2015-16 for contract maximum of $186,150. This contract is funded by Realignment, and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and San Sousee for Fiscal Year 2015-16 for a contract maximum of $186,150 and is requesting the Board Chair sign the Agreement.
7.9Approve Agreement between the County of Lake and Modesto Residential Living Center, LLC., for FY 15-16 Adult Residential Care Services and Specialty Mental Health Services, contract maximum of $91,250, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2015-16 is $733,750. Lake County Behavioral Health (LCBH) is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $91,250. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Modesto Residential Living Center for Fiscal Year 2015-16 for a contract maximum of $91,250 and is requesting the Board Chair sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between Modesto Residential Living Center, LLC and County of Lake for Adult Residential Care Services and Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Modesto Residential Living Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Modesto Residential Living Center is an Adult Residential Facility licensed by the State of California. This Board and Care Facility is specific to the needs of adult clients that require placement. Modesto Residential Living Center has proven to be a cost-efficient alternative for care of clients ready to be transitioned from Institutes for Mental Disease. The daily patch rate for placement in this facility is $50 per day per resident. Clients with income contribute to the cost of their care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $91,250
Amount Budgeted: $733,750
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2015-16 is $733,750. Lake County Behavioral Health (LCBH) is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $91,250. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Modesto Residential Living Center for Fiscal Year 2015-16 for a contract maximum of $91,250 and is requesting the Board Chair sign the Agreement.
7.10Approve Agreement between the County of Lake and Konocti Senior Support, Inc., for FY 15-16 Senior Support Counseling Services, in the amount of $108,378, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $108,378
Amount Budgeted: $108,378
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Adequate funds are budgeted for Senior Support Counseling for Fiscal Year 2015-16 under Community Services and Support (CSS), Prevention and Early Intervention (PEI), and the Substance Abuse Mental Health Services Act (SAMHSA). The contract maximum under this Agreement is $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the approval of the Agreement between the County of Lake and Konocti Senior Support, Inc. for the amount of $108,378 for Fiscal Year 2015-16 and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 8, 2015
SUBJECT: Agreement between the County of Lake and Konocti Senior Support, Inc., for Senior Support Counseling Services for Fiscal Year 2015-2016
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling for Fiscal Year 2015-16. Under this contract, Lake County Behavioral Health is obligated to pay $108,378.
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $108,378
Amount Budgeted: $108,378
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Adequate funds are budgeted for Senior Support Counseling for Fiscal Year 2015-16 under Community Services and Support (CSS), Prevention and Early Intervention (PEI), and the Substance Abuse Mental Health Services Act (SAMHSA). The contract maximum under this Agreement is $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the approval of the Agreement between the County of Lake and Konocti Senior Support, Inc. for the amount of $108,378 for Fiscal Year 2015-16 and to authorize the Board Chair to sign the Agreement.
7.11Approve Agreement between the County of Lake and Community Care HIV/AIDS Program for FY 15-16 Provision of HIV/AIDS Counseling and Case Management Services for Lake County Residents, in the amount of $14,991, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,991
Amount Budgeted: $14,991
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The maximum amount of this Agreement is $15,000.00. Funding for this Agreement is through the State allocations of Substance Abuse Prevention and Treatment Block Grant (SAPT BG), HIV Early Intervention Services (EIS) funds and Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between the County of Lake and CCHAP and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between the County of Lake and Community Care HIV/AIDS Program for Provision of HIV/AIDS Counseling and Case Management Services for Lake County Residents for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Community Care HIV/AIDS Program (CCHAP) for Provision of HIV/AIDS Counseling and Case Management Services for Lake County Residents for Fiscal Year 2015-2016.
BACKGROUND AND DISCUSSION: CCHAP has a facility in Lower Lake that provides community services with a focus on harm reduction, substance use/abuse counseling, and HIV testing and education. Currently they have a drug and alcohol counseling intern and will offer weekly 1-on-1 counseling, recovery maintenance support groups, and harm reduction workshops. Recently, CCHAP staff have become state certified as rapid HIV test counselors, and are now approved to do anonymous and confidential rapid HIV testing; therefore, Lake County Behavioral Health - Alcohol & Other Drug Services is expanding the contract to include quarterly education sessions at both our North Shore and South Shore sites. Lake County Behavioral Health - Alcohol and Other Drug Services continues to partner with CCHAP to provide community health and prevention services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,991
Amount Budgeted: $14,991
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The maximum amount of this Agreement is $15,000.00. Funding for this Agreement is through the State allocations of Substance Abuse Prevention and Treatment Block Grant (SAPT BG), HIV Early Intervention Services (EIS) funds and Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Agreement between the County of Lake and CCHAP and authorize the Board Chair to sign the Agreement.
7.12Approve Agreement between the County of Lake and Crestwood Behavioral Health for FY 15-16 Adult Residential Support and Specialty Mental Health Services, contract maximum of $425,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $166,250, of which $75,000 is being used for this Agreement; the amount budgeted for Mental Health Rehabilitation Centers is $300,000, of which $250,000 is being used for this Agreement; and the amount budgeted for Adult Residential Placements is $733,750 of which $100,000 is being used for this Agreement. Lake County Behavioral Health (LCBH) is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $425,000.
This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Crestwood Behavioral Health for Fiscal Year 2015-16 for a contract maximum of $425,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities, Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $425,000
MHRC: Amount Budgeted: $300,000
Amount Contracted: $250,000
SNFs: Amount Budgeted: $166,250
Amount Contracted: $75,000
ARPs: Amount Budgeted: $733,750
Amount Contracted: $100,000
TOTAL CONTRACT AMOUNT: $425,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $166,250, of which $75,000 is being used for this Agreement; the amount budgeted for Mental Health Rehabilitation Centers is $300,000, of which $250,000 is being used for this Agreement; and the amount budgeted for Adult Residential Placements is $733,750 of which $100,000 is being used for this Agreement. Lake County Behavioral Health (LCBH) is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $425,000.
This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Crestwood Behavioral Health for Fiscal Year 2015-16 for a contract maximum of $425,000 and authorize the Board Chair to sign the Agreement.
7.13Approve Agreement between the County of Lake and Manzanita House for FY 15-16 Adult Residential Support Services and Specialty Mental Health Services, contract maximum of $120,450 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2015-16 is $733,750. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $120,450. This contract is funded by Realignment and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between Manzanita House and the County of Lake for Fiscal Year 2015-16 for a contract maximum of $120,450 and is requesting the Board Chair sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between Manzanita House and County of Lake for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between Manzanita House and the County of Lake for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Located in Nice, Manzanita House is one of two Board and Care Facilities within the County of Lake that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care to clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the county from out of county placements. The daily patch rate for placement at this facility is $55 per day per resident.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $120,450
Amount Budgeted: $733,750
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2015-16 is $733,750. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $120,450. This contract is funded by Realignment and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between Manzanita House and the County of Lake for Fiscal Year 2015-16 for a contract maximum of $120,450 and is requesting the Board Chair sign the Agreement.
7.14Approve Agreement between the County of Lake and Remi Vista, Inc. for FY 15-16 Specialty Mental Health Services, contract maximum of $50,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The total amount budgeted for Children's Placements (RCL 12) for the Fiscal Year 2015-16 is $100,000 of which Lake County Behavioral Health is requesting a contract maximum of $50,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Agreement between the County of Lake and Remi Vista, Inc. for the amount of $50,000, and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between the County of Lake and Remi Vista, Inc. for Specialty Mental Health Services for Fiscal Year 2015-16.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Remi Vista, Inc. for Specialty Mental Health Services for Fiscal Year 2015-16. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for Specialty Mental Health Services at Remi Vista's current negotiated rate.
BACKGROUND AND DISCUSSION: Remi Vista Inc. is an RCL12 placement for children and youth in need of a more intensive program milieu. LCBH has an established relationship with Remi Vista as there are existing placements made by other county entities at this facility. LCBH would like to continue this relationship and contract with this facility in order to provide needed services to children who are Lake County Medi-Cal beneficiaries as necessary.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted: $100,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Children's Placements (RCL 12) for the Fiscal Year 2015-16 is $100,000 of which Lake County Behavioral Health is requesting a contract maximum of $50,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Agreement between the County of Lake and Remi Vista, Inc. for the amount of $50,000, and to authorize the Board Chair to sign the Agreement.
7.15Approve Sixth Amendment to Agreement between the County of Lake and Cerner Corporation for FY 15-16 Anasazi Software and Support Services, in the amount of $60,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The amount budgeted for the Anasazi Contract is $60,000. Lake County Behavioral Health is requesting a contract maximum of $60,000. The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health) and Realignment (Mental Health and AODS).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Sixth Amendment to the Agreement between the County of Lake and Cerner Corporation in the amount of $60,000 and to authorize the Board Chair to sign the Sixth Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Sixth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2015-2016
EXECUTIVE SUMMARY: Attached for your approval is the Sixth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. The first change to this dollar amount will occur with Fiscal Year 2015-16 for a new contract maximum of $60,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000
Amount Budgeted: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for the Anasazi Contract is $60,000. Lake County Behavioral Health is requesting a contract maximum of $60,000. The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health) and Realignment (Mental Health and AODS).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the Board approve the Sixth Amendment to the Agreement between the County of Lake and Cerner Corporation in the amount of $60,000 and to authorize the Board Chair to sign the Sixth Amendment.
7.16Approve Agreement between the County of Lake and Gary Ernst for FY 15-16 Fiscal Consulting Services, contract maximum of $10,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The amount budgeted for various contracts is $113,800. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $10,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board's approval of the Agreement between the County of Lake and Gary Ernst for the amount of
$10,000 and to authorize the Board Chair to sign the Agreement
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 15, 2015
SUBJECT: Agreement between the County of Lake and Gary Ernst for Fiscal Consulting Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Gary Ernst for Fiscal Consulting Services. Lake County Behavioral Health is obligated to pay $100 per hour for Fiscal Consulting Services. The Contractor is obligated to provide fiscal training for Lake County Behavioral Health Fiscal staff regarding the preparation of Cost Reports. The Contractor will also prepare the Cost Report for Fiscal Year 2012-13, the Cost Report for 2013-14, and the Cost Report for Fiscal Year 2014-15.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,000
Amount Budgeted: $113,800
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for various contracts is $113,800. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of $10,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board's approval of the Agreement between the County of Lake and Gary Ernst for the amount of
$10,000 and to authorize the Board Chair to sign the Agreement
7.17Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs (Main Street in Kelseyville and associated side streets on September 26, 2015 for the Kelseyville Pear Festival).
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 26, 2015
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and new temporary no parking areas.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gard Street to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) and Bell Hill Road (from Hwy 29 to Main Street). It is recommended that the Board approve the resolution.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs (Main Street in Kelseyville and associated side streets on September 26, 2015 for the Kelseyville Pear Festival).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 26, 2015
SUBJECT: A Resolution Temporarily Prohibiting Parking and Authorizing Removal of Vehicles
EXECUTIVE SUMMARY: The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 26, 2015
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and new temporary no parking areas.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gard Street to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) and Bell Hill Road (from Hwy 29 to Main Street). It is recommended that the Board approve the resolution.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs (Main Street in Kelseyville and associated side streets on September 26, 2015 for the Kelseyville Pear Festival).
7.18Approve Agreement between the County of Lake and All Weather Inc., for Maintenance and Repair of AWOS III System at Lampson Airport, total cost of $25,500 for a five year period, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Department of Public Works recently solicited competitive proposals to hire a private company to maintain our new AWOS III system at Lampson Airport. The Federal Aviation Administration (FAA) has issued strict guidelines regarding the qualifications required for maintaining this important airport equipment.
The firm All Weather, Inc., provided the lowest responsive bid for this work. Staff is proposing a five year contract with All Weather, Inc., at a total cost of $25,500 for the five year period. The first year cost will be $4,800, increasing annually to a fifth year cost of $5,400.
This expense has been included in the Lampson Airport budget for FY 15/16.
Staff recommends approval of the proposed contract and authorization for the Chair to sign.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: 25,500
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): This expense has been included in the Lampson Airport budget for FY 15/16.
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the proposed contract and authorization for the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 26, 2015
SUBJECT: Approval of Agreement for Maintenance and Repair of AWOS III System at Lampson Airport
EXECUTIVE SUMMARY: The Department of Public Works recently solicited competitive proposals to hire a private company to maintain our new AWOS III system at Lampson Airport. The Federal Aviation Administration (FAA) has issued strict guidelines regarding the qualifications required for maintaining this important airport equipment.
The firm All Weather, Inc., provided the lowest responsive bid for this work. Staff is proposing a five year contract with All Weather, Inc., at a total cost of $25,500 for the five year period. The first year cost will be $4,800, increasing annually to a fifth year cost of $5,400.
This expense has been included in the Lampson Airport budget for FY 15/16.
Staff recommends approval of the proposed contract and authorization for the Chair to sign.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: 25,500
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): This expense has been included in the Lampson Airport budget for FY 15/16.
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the proposed contract and authorization for the Chair to sign.
7.19Adopt Resolution Approving Final Parcel Map and the Signing of the Final Parcel Map – Ahlstrom PM 15-01.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 2.26 and 2.06 acres in size.
The property is located along Mountview Road in the Lakeport area.
The current Assessor's Parcel No. is 015-004-19. The address is 1235 Mountview Road, Lakeport.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the public utility easement as shown on said map. Access to the two parcels will be provided through existing individual driveways onto Mountview Road, C.R. #414A.
Water to these newly created parcels will be provided by individual wells, and sewage disposal will be provided by approved individual septic systems.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve the resolution and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Wor4ks Director
DATE: August 26, 2015
SUBJECT: Approval of Resolution Approving Final Parcel Map and the Signing of the Final Parcel Map - Halstrom PM 15-01
EXECUTIVE SUMMARY: The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 2.26 and 2.06 acres in size.
The property is located along Mountview Road in the Lakeport area.
The current Assessor's Parcel No. is 015-004-19. The address is 1235 Mountview Road, Lakeport.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the public utility easement as shown on said map. Access to the two parcels will be provided through existing individual driveways onto Mountview Road, C.R. #414A.
Water to these newly created parcels will be provided by individual wells, and sewage disposal will be provided by approved individual septic systems.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve the resolution and authorize the Chair to sign.
7.20Approve Agreement between the County of Lake and MGI-Madeira Group for FY 15-16 Law Enforcement Pre Employment Background Investigations, contract maximum of $30,000, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On August 2, 2011, Your Board approved a Pre-Employment background investigations contract for MGI-Madeira Group International for background services. That contract has expired and a new contract is attached for your review. MGI currently does a majority of the pre-employment backgrounds for our Department. This contract effective date is July 1, 2015 with an annual maximum of $30,000.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 20,000
Amount Budgeted: 30,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Pre-employment backgrounds are paid from each of our budgets depending on the vacant position being filled. Funding is allocated in the Sheriff/Coroner budget 2201 in the amount of $20,000. Payments are also made from Sheriff/Dispatch 2202, Sheriff/Court Security 2204 and Sheriff/Jail 2301.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the MGI contract for Law Enforcement Pre-Employment background Investigations, to be effective July 1, 2015.
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 2, 2015
SUBJECT: Approval of Law Enforcement Pre Employment Background Investigations Agreement with MGI-Madeira Group
EXECUTIVE SUMMARY:
On August 2, 2011, Your Board approved a Pre-Employment background investigations contract for MGI-Madeira Group International for background services. That contract has expired and a new contract is attached for your review. MGI currently does a majority of the pre-employment backgrounds for our Department. This contract effective date is July 1, 2015 with an annual maximum of $30,000.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 20,000
Amount Budgeted: 30,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Pre-employment backgrounds are paid from each of our budgets depending on the vacant position being filled. Funding is allocated in the Sheriff/Coroner budget 2201 in the amount of $20,000. Payments are also made from Sheriff/Dispatch 2202, Sheriff/Court Security 2204 and Sheriff/Jail 2301.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the MGI contract for Law Enforcement Pre-Employment background Investigations, to be effective July 1, 2015.
7.21Approve Advanced Step Hire for Extra Help Secretary III Cheri Jones at step 5.
Report
passed on consent
Staff memo
FISCAL IMPACT (Narrative):
There is no County Cost associated with this request.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve request to appoint Ms. Jones at Step 5 on the salary scale for Secretary III.
Thank you for your consideration.
CC: Kathy Ferguson, Human Resources Director
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: August 27, 2015
SUBJECT: Request for Approval of Advanced Step Salary Appointment Pursuant to
Personnel Rule 1601.1
EXECUTIVE SUMMARY:
After more than 16 years of experience in Social Services (CWS), Cheri Jones retired in December 2014 from her position here as my Secretary III. Ms. Jones possesses extraordinary qualifications and at this time, her expertise is needed to assist with short-term special projects.
I am requesting your approval to appoint Ms. Jones at Step 5 on the salary scale for Secretary III. I have consulted with the HR Director and she supports this request.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no County Cost associated with this request.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve request to appoint Ms. Jones at Step 5 on the salary scale for Secretary III.
Thank you for your consideration.
CC: Kathy Ferguson, Human Resources Director
7.22Adopt Resolution Declaring Intent to Sell Surplus Real Property Owned by the County of Lake (6322 7th Avenue, Lucerne, CA)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The property located at 6322 7th Avenue in Lucerne was foreclosed on by the County in September of 2013 after participants of the HOME Owner Occupied Rehab Program defaulted on their loan.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy-five thousand dollars ($75,000), based on an appraisal completed in August of 2015.
The attached resolution will set the terms of the sale and initiate the sale process and establish October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached Resolution, setting the terms of the sale, initiating the sales process, and establishing October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: September 2, 2015
SUBJECT: Resolution to Declare Intent to Sell Real Property Owned by
the County of Lake (6322 7th Avenue, Lucerne, CA)
EXECUTIVE SUMMARY:
The property located at 6322 7th Avenue in Lucerne was foreclosed on by the County in September of 2013 after participants of the HOME Owner Occupied Rehab Program defaulted on their loan.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy-five thousand dollars ($75,000), based on an appraisal completed in August of 2015.
The attached resolution will set the terms of the sale and initiate the sale process and establish October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached Resolution, setting the terms of the sale, initiating the sales process, and establishing October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.23Adopt Resolution Declaring Intent to Sell Surplus Real Property Owned by the County of Lake (6825 Floyd Way, Nice, CA)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The property located at 6825 Floyd Way in Nice was foreclosed on by the County in June of 2014 after the CDBG Owner Occupied Rehab Program participant passed away and no next of kin claimed the property.
In January of 2015, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 15-01, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at sixty-eight thousand dollars ($68,000), based on an appraisal completed in June of 2015.
The attached resolution will set the terms of the sale and initiate the sale process and establish October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached Resolution, setting the terms of the sale, initiating the sales process, and establishing October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: August 31, 2015
SUBJECT: Resolution to Declare Intent to Sell Real Property Owned by
the County of Lake (6825 Floyd Way, Nice, CA)
EXECUTIVE SUMMARY:
The property located at 6825 Floyd Way in Nice was foreclosed on by the County in June of 2014 after the CDBG Owner Occupied Rehab Program participant passed away and no next of kin claimed the property.
In January of 2015, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 15-01, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at sixty-eight thousand dollars ($68,000), based on an appraisal completed in June of 2015.
The attached resolution will set the terms of the sale and initiate the sale process and establish October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached Resolution, setting the terms of the sale, initiating the sales process, and establishing October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.24Adopt Resolution Declaring Intent to Sell Surplus Real Property Owned by the County of Lake (5795 Grove Street, Lucerne, CA)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The property located at 5795 Grove Street in Lucerne was deeded to the County in August of 2012 by a CDBG Owner Occupied Rehab Program participant prior to entering a convalescent home.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy thousand dollars ($70,000), based on an appraisal completed in July of 2013.
The attached resolution will set the terms of the sale and initiate the sale process and establish October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached Resolution, setting the terms of the sale, initiating the sales process, and establishing October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: September 2, 2015
SUBJECT: Resolution to Declare Intent to Sell Real Property Owned by
the County of Lake (5795 Grove Street, Lucerne, CA)
EXECUTIVE SUMMARY:
The property located at 5795 Grove Street in Lucerne was deeded to the County in August of 2012 by a CDBG Owner Occupied Rehab Program participant prior to entering a convalescent home.
In June of 2014, per Government Code (GC) Section 65402, the Lake County Planning Commission approved General Plan of Conformity Report 14-03, certifying that selling this surplus property owned by the County of Lake is in conformity with the Lake County General Plan.
The minimum bid price for the property is to be set at seventy thousand dollars ($70,000), based on an appraisal completed in July of 2013.
The attached resolution will set the terms of the sale and initiate the sale process and establish October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the attached Resolution, setting the terms of the sale, initiating the sales process, and establishing October 27, 2015, as the date for the public opening of bids by the Board of Supervisors.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.25Adopt Proclamation designating September 2015 as National Alcohol and Drug Addiction Recovery Month
Proclamation
passed on consent
approved
Carried 4-0 — moved by Comstock
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of September 2015 as National Alcohol and Drug Addiction Recovery Month.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: September 1, 2015
SUBJECT: Adopt Proclamation designating September 2015 as National Alcohol and Drug Addition Recovery Month
EXECUTIVE SUMMARY: In order to help more people achieve and sustain long-term recovery, the U. S. Department of Health and Human Services (HHS), the Substance Abuse and Mental Health Services Administration (SAMHSA), the White House Office of National Drug Control Policy (ONDCP), and Lake County Behavioral Health Department, invite all residents of Lake County to participate in National Recovery Month.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of September 2015 as National Alcohol and Drug Addiction Recovery Month.
On motion of Supervisor Comstock, and by vote of the Board, approved Consent Agenda items 7.1 through 7.25. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: The following people spoke and gave updates regarding the Valley Fire: Barry Behrman from CalFire, Sheriff Brian Martin, Social Services Director Carol Huchingson, CHP Commander Hector Paredes, Superintendent Brock Falkenburg, PG&E Government Relations Representatives Brian Bottari, Robert Cupp, and PG&E Incident Commander Pony Krueger, and Small Business Administration representative Susheel Kumar.
8.29:06 AM - Acknowledging promotion of Mikala Knoll from Correctional Aide to Correctional Officer I.
Ceremonial Item
Staff memo
EXECUTIVE SUMMARY:
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: The Board of Supervisors
FROM: Brian L. Martin, Sheriff-Coroner
DATE: September 1, 2015
SUBJECT: Swearing in ceremony for Mikala Knoll who has promoted from Correctional Aide to Correctional Officer I.
EXECUTIVE SUMMARY:
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Clerk’s notes: Sheriff Brian Martin introduced Correctional Officer Mikala Knoll and administered the Oath of Office.
8.39:10 A.M. - Presentation of (a) Proclamation Designating the Month of September, 2015, as School Attendance Awareness Month in Lake County, CA; (b) Proclamation Designating September 22, 2015, as National Voter Registration Day in Lake County, CA
Proclamation
Clerk’s notes: (a) Supervisor Steele read the proclamation into the record and presented it to Superintendent Brock Falkenberg, who spoke.
(b) Supervisor Smith read the proclamation into the record and presented it to Registrar of Voters Diane Fridley, who spoke.
8.49:11 A.M. - Consideration of Proclamation in Support of LakeCountyFilm.com
Proclamation
The proclamation was continued to September 22, 2016 at 9:15 a.m.
Clerk’s notes: Steele read the proclamation into the record and presented it to Super Brock Faulkenberg
8.59:30 A.M. - (Sitting as the Lake County Sanitation District Board of Directors) - Consideration of Agreement between LACOSAN and Absolute Aeration, LLC in the amount of $450,000 for Biosolids Management at the Northwest Regional Wastewater Treatment Plant and authorize the Chair to sign.
Agreement
Staff memo
EXECUTIVE SUMMARY:
BACKGROUND
In 2014, your Board approved an agreement with Absolute Aeration (AA) to install the Blue Frog technology equipment at the north lagoon of the Southeast Wastewater Treatment Plant on a pilot test basis. We have now learned that this process is very effective in removing the accumulated sludge in a cost effective manner. When the Board approved the original agreement for the Southeast Treatment Plant, there was strong interest in exploring this technology for the other wastewater treatment plants under the management of Special Districts.
PROPOSAL
The Northwest Treatment Plant consists of two equally-sized partially mixed lagoons and three fully mixed lagoons. Absolute Aeration proposes to install the Blue Frog System in the two largest (partially mixed) lagoons where the greatest volume of sludge has accumulated. As in the previous installation, our utility area staff will need to make some modifications prior to the Blue Frog System installation. Prior to system start up, sludge levels will be recorded by AA in collaboration with our staff to establish an agreed-to baseline for measuring performance. Also, baseline biochemical oxygen demand (BOD) and total suspended solids (TSS) will be recorded. After start up, these data will be recorded on a weekly and monthly basis. Unlike the original system at Southeast where we have seen significant energy savings (in circulation horsepower), this system will initially require an increase in energy consumption to reduce the significantly greater volume of sludge in these lagoons. However, over time (1 1/2 to-2 years), energy consumption will be reduced. The same performance period and payments are similar to the original agreement. The performance guarantee requires that 40% of the sludge will be removed within 12 months of start-up while meeting all regulatory discharge requirements. If this performance standard is not met, LACOSAN NW is to be refunded 75% of the contract price ($337,500).
CONTRACT FOR SERVICES
Because this patented system is only manufactured by one company (Absolute Aeration, LLC) we negotiated the attached contract. The total cost is $450,000. Staff recommends approval. Funds for this service are budgeted in the LACOSAN Northwest budget (BU 8355, account 61.60, Structures & Improvements).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $450,000
Amount Budgeted: $450,000
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): see above
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Directors of LACOSAN take the following actions:
1) Find that the Blue Frog Technology by Absolute Aeration, LLC is the sole source of supply and there is no possibility of competitive bidding, and pursuant to Lake County Code Section 2-38.5, waive the requirement for competitive bidding.
2) Approve Agreement with Absolute Aeration, LLC in the amount of $450.,000 for the purchase, and supervision of the installation, operation and monitoring of the Blue Frog Technology System in the two partially mixed lagoons at the Northwest Regional Wastewater Treatment Plant, and authorize the Chair to sign.
Questions regarding this matter should be addressed to Mark Dellinger.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors sitting as the Board of Directors, Lake County Sanitation District (LACOSAN)
FROM: Mark Dellinger
DATE: September 2, 2015
SUBJECT: Biosolids Management at the Northwest Regional Wastewater Treatment Plant - Proposed Agreement with Absolute Aeration, LLC
EXECUTIVE SUMMARY:
BACKGROUND
In 2014, your Board approved an agreement with Absolute Aeration (AA) to install the Blue Frog technology equipment at the north lagoon of the Southeast Wastewater Treatment Plant on a pilot test basis. We have now learned that this process is very effective in removing the accumulated sludge in a cost effective manner. When the Board approved the original agreement for the Southeast Treatment Plant, there was strong interest in exploring this technology for the other wastewater treatment plants under the management of Special Districts.
PROPOSAL
The Northwest Treatment Plant consists of two equally-sized partially mixed lagoons and three fully mixed lagoons. Absolute Aeration proposes to install the Blue Frog System in the two largest (partially mixed) lagoons where the greatest volume of sludge has accumulated. As in the previous installation, our utility area staff will need to make some modifications prior to the Blue Frog System installation. Prior to system start up, sludge levels will be recorded by AA in collaboration with our staff to establish an agreed-to baseline for measuring performance. Also, baseline biochemical oxygen demand (BOD) and total suspended solids (TSS) will be recorded. After start up, these data will be recorded on a weekly and monthly basis. Unlike the original system at Southeast where we have seen significant energy savings (in circulation horsepower), this system will initially require an increase in energy consumption to reduce the significantly greater volume of sludge in these lagoons. However, over time (1 1/2 to-2 years), energy consumption will be reduced. The same performance period and payments are similar to the original agreement. The performance guarantee requires that 40% of the sludge will be removed within 12 months of start-up while meeting all regulatory discharge requirements. If this performance standard is not met, LACOSAN NW is to be refunded 75% of the contract price ($337,500).
CONTRACT FOR SERVICES
Because this patented system is only manufactured by one company (Absolute Aeration, LLC) we negotiated the attached contract. The total cost is $450,000. Staff recommends approval. Funds for this service are budgeted in the LACOSAN Northwest budget (BU 8355, account 61.60, Structures & Improvements).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $450,000
Amount Budgeted: $450,000
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): see above
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Directors of LACOSAN take the following actions:
1) Find that the Blue Frog Technology by Absolute Aeration, LLC is the sole source of supply and there is no possibility of competitive bidding, and pursuant to Lake County Code Section 2-38.5, waive the requirement for competitive bidding.
2) Approve Agreement with Absolute Aeration, LLC in the amount of $450.,000 for the purchase, and supervision of the installation, operation and monitoring of the Blue Frog Technology System in the two partially mixed lagoons at the Northwest Regional Wastewater Treatment Plant, and authorize the Chair to sign.
Questions regarding this matter should be addressed to Mark Dellinger.
RECOMMENDED ACTION:
Staff recommends the Board of Directors of LACOSAN take the following actions:
1) Find that the Blue Frog Technology by Absolute Aeration, LLC is the sole source of supply and there is no possibility of competitive bidding, and pursuant to Lake County Code Section 2-38.5, waive the requirement for competitive bidding.
2) Approve Agreement with Absolute Aeration, LLC in the amount of $450.,000 for the purchase, and supervision of the installation, operation and monitoring of the Blue Frog Technology System in the two partially mixed lagoons at the Northwest Regional Wastewater Treatment Plant, and authorize the Chair to sign.
Questions regarding this matter should be addressed to Mark Dellinger.
Clerk’s notes: Mark Dellinger presented the item to the Board. Absolute Aeration, LLC was present and gave a presentation. (Grace and Rick Robert)
(a) steele waive competetive bid (3-002 absent(jc rb))
(b) steele approve contract
8.69:40 A.M. - Consideration of Agreement with Absolute Aeration in the amount of $174,996 for Biosolids Management at the Kelseyville Wastewater Treatment Plant and authorize the Chair to sign.
Agreement
Motion carried · 2 motions
Carried 3-0 — moved by Smith
Brown: absent Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 3-0 — moved by Smith
Brown: absent Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
BACKGROUND
In 2014, your Board approved an agreement with Absolute (AA) to install the Blue Frog technology equipment at the north lagoon of the Southeast Wastewater Treatment Plant on a pilot test basis. We have now learned that this process is very effective in removing the accumulated sludge in a cost effective manner. When the Board approved the original agreement for the Southeast Treatment Plant, there was strong interest in exploring this technology for the other wastewater treatment plants under the management of Special Districts.
PROPOSAL
The Kelseyville Treatment Plant consists of a single aerated lagoon (with both partially and fully mixed cells) and a holding pond (preceding chlorination). Absolute Aeration proposes to install the Blue Frog System in the lagoon-Pond 1and Pond 4 where sludge has accumulated. As with the previous installation, our utility staff will need to make some modifications prior to the Blue frog installation. Prior to system start-up, sludge levels will be recorded by AA in collaboration with our staff to establish an agreed-to baseline for measuring performance. Also, baseline biochemical oxygen demand (BOD) and total suspended solids (TSS) will be recorded. After start up, these data will be recorded on a weekly and monthly basis. Unlike the original system at Southeast, where we have seen significant energy savings (in circulation horsepower), this system will initially require an increase in energy consumption to reduce the accumulated sludge. However, over time (1-1/2 to 2 years) energy consumption will be reduced. The same performance period and payments are similar to that in the original agreement. The performance guarantee requires that 40% of the sludge sludge will be removed within 12 months of start-up while meeting all regulatory discharge requirements. If the performance standard is not met, the District is to be refunded 75% of the contract price ($131,247).
CONTRACT FOR SERVICES
Because this patented system is only manufactured by one company (Absolute Aeration, LLC), we negotiated the attached contract. The total cost is $174,996. Staff recommends approval. Funds for this service are budgeted in the Kelseyville County Water Works budget. (BU 8593, account 61.60, Structures & Improvements).
Questions regarding this matter should be addressed to Mark Dellinger.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $174,996
Amount Budgeted: $174,996
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): see above
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Directors of the Kelseyville County Water Works District No. 3 take the following actions:
1) Find that the Blue Frog Technology by Absolute Aeration, LLC is the sole source supply and there is no possibility of competitive bidding, and pursuant to Lake County Code section 2-38.5 waive the requirement for competitive bidding.
2) Approve Agreement with Absolute Aeration, LLC in the amount of $174,996 for the purchase and supervision of the installation, operation and monitoring of the Blue Frog Technology System in Ponds 1 and 4 at the Kelseyville Wastewater Treatment Plant, and authorize the Chair to sign.
Questions regarding this matter should be addressed to Mark Dellinger.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors sitting as the Board of Directors, Kelseyville Water Works District No. 3
FROM: Mark Dellinger
DATE: September 2, 2015
SUBJECT: Biosolids Management at the Kelseyville Wastewater Treatment Plant - Proposed Agreement with Absolute Aeration, LLC
EXECUTIVE SUMMARY:
BACKGROUND
In 2014, your Board approved an agreement with Absolute (AA) to install the Blue Frog technology equipment at the north lagoon of the Southeast Wastewater Treatment Plant on a pilot test basis. We have now learned that this process is very effective in removing the accumulated sludge in a cost effective manner. When the Board approved the original agreement for the Southeast Treatment Plant, there was strong interest in exploring this technology for the other wastewater treatment plants under the management of Special Districts.
PROPOSAL
The Kelseyville Treatment Plant consists of a single aerated lagoon (with both partially and fully mixed cells) and a holding pond (preceding chlorination). Absolute Aeration proposes to install the Blue Frog System in the lagoon-Pond 1and Pond 4 where sludge has accumulated. As with the previous installation, our utility staff will need to make some modifications prior to the Blue frog installation. Prior to system start-up, sludge levels will be recorded by AA in collaboration with our staff to establish an agreed-to baseline for measuring performance. Also, baseline biochemical oxygen demand (BOD) and total suspended solids (TSS) will be recorded. After start up, these data will be recorded on a weekly and monthly basis. Unlike the original system at Southeast, where we have seen significant energy savings (in circulation horsepower), this system will initially require an increase in energy consumption to reduce the accumulated sludge. However, over time (1-1/2 to 2 years) energy consumption will be reduced. The same performance period and payments are similar to that in the original agreement. The performance guarantee requires that 40% of the sludge sludge will be removed within 12 months of start-up while meeting all regulatory discharge requirements. If the performance standard is not met, the District is to be refunded 75% of the contract price ($131,247).
CONTRACT FOR SERVICES
Because this patented system is only manufactured by one company (Absolute Aeration, LLC), we negotiated the attached contract. The total cost is $174,996. Staff recommends approval. Funds for this service are budgeted in the Kelseyville County Water Works budget. (BU 8593, account 61.60, Structures & Improvements).
Questions regarding this matter should be addressed to Mark Dellinger.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $174,996
Amount Budgeted: $174,996
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): see above
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Directors of the Kelseyville County Water Works District No. 3 take the following actions:
1) Find that the Blue Frog Technology by Absolute Aeration, LLC is the sole source supply and there is no possibility of competitive bidding, and pursuant to Lake County Code section 2-38.5 waive the requirement for competitive bidding.
2) Approve Agreement with Absolute Aeration, LLC in the amount of $174,996 for the purchase and supervision of the installation, operation and monitoring of the Blue Frog Technology System in Ponds 1 and 4 at the Kelseyville Wastewater Treatment Plant, and authorize the Chair to sign.
Questions regarding this matter should be addressed to Mark Dellinger.
On motion of Supervisor Smith, and by vote of the Board, found that the Blue Frog Technology by Absolute Aeration, LLC is the sole source of supply and waived the requirement for competitive bidding, pursuant to Lake County Code Section 2-38.5. The motion carried by the following vote:
Ayes: Supervisors Smith, Steele, and Farrington
Absent: Supervisors Comstock and Brown
On motion of Supervisor Smith, and by vote of the Board, approved Agreement with Absolute Aeration, LLC in the amount of $174,996 for the purchase and supervision of the installation, operation, and monitoring of the Blue Frog Technology System in Ponds 1 and 4 at the Kelseyville Wastewater Treatment Plant, and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Smith, Steele, and Farrington
Absent: Supervisors Comstock and Brown
Clerk’s notes: Special Districts Administrator Mark Dellinger presented the item to the Board and introduced Grace Corbino and Rick Roberts from Absolute Aeration, who gave a brief presentation to the Board.
Chair Farrington asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
8.710:00 A.M. - PUBLIC HEARING – Consideration of Proposed Resolution Vacating Portions of a Public Roadway Known as Lakeshore Boulevard (also known as Inner Harbor Circle, at Holiday Harbor) in Nice, CA.
Public Hearing
Adopted
Staff memo
EXECUTIVE SUMMARY: Background
A Resolution of Intent to vacate portions of Lakeshore Boulevard in the town of Nice was adopted by the Board on August 18, 2015, by Resolution #2015-110 establishing today's hearing. All required notices were posted.
The reason for the vacation is to allow for the future development of a portion of the Inner Harbor Block located at 3655 Lakeshore Boulevard. The proposed roadway vacation will allow for landscaping, parking and other improvements to expand into this area and complete the master plan for this project. The County currently owns portions of the Inner Harbor Block. The area to be vacated includes portions of Lots 63 through 80 and the 'canal' as shown on the map of Clear Lake Villas filed July 1, 1922 in Volume 3 of Town Maps at Pages 2-9 inclusive, lying within the bounds of Lakeshore Boulevard as shown on said map as well as the portion of Inner Harbor Circle as shown on said map. Traffic flow will not be affected around the Inner Harbor Block as Lakeshore Boulevard was rerouted when the bridge over the canal was removed many years ago. Any existing utility easements within the vacated portion will remain in effect.
Recommendation
Staff recommends the Board approve the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board approve the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 26, 2015
SUBJECT: PUBLIC HEARING - Consideration of Proposed Resolution Vacating Portions of a Public Roadway Known as Lakeshore Boulevard In the County of Lake
EXECUTIVE SUMMARY: Background
A Resolution of Intent to vacate portions of Lakeshore Boulevard in the town of Nice was adopted by the Board on August 18, 2015, by Resolution #2015-110 establishing today's hearing. All required notices were posted.
The reason for the vacation is to allow for the future development of a portion of the Inner Harbor Block located at 3655 Lakeshore Boulevard. The proposed roadway vacation will allow for landscaping, parking and other improvements to expand into this area and complete the master plan for this project. The County currently owns portions of the Inner Harbor Block. The area to be vacated includes portions of Lots 63 through 80 and the 'canal' as shown on the map of Clear Lake Villas filed July 1, 1922 in Volume 3 of Town Maps at Pages 2-9 inclusive, lying within the bounds of Lakeshore Boulevard as shown on said map as well as the portion of Inner Harbor Circle as shown on said map. Traffic flow will not be affected around the Inner Harbor Block as Lakeshore Boulevard was rerouted when the bridge over the canal was removed many years ago. Any existing utility easements within the vacated portion will remain in effect.
Recommendation
Staff recommends the Board approve the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board approve the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
Supervisor Steele offered the Resolution and it was passed by roll call vote (4 ayes, Supervisor Comstock ABSENT).
Clerk’s notes: County Surveyor Gordon Haggitt presented the item to the Board.
Chair Farrington opened the public hearing and asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Resolution Approving Submission of Application for Homeland Security Grant Program (HSGP) for FY 2015/16
Action Item
Staff memo
EXECUTIVE SUMMARY:
The FY-2015 Homeland Security Grant Application is due September 18, 2015, and staff would like approval from the Board to apply for a total award amount of $140,894.00. At the time of writing this memorandum local agencies have submitted preliminary applications for the following projects:
Project A: Interoperable Communications
The Lake Operational Area ("Op Area") is continually striving to enhance interoperable communications throughout the Op Area response community. With a variety of response agencies, jurisdictions, terrain, infrastructure and mutual aid agreements, maintaining solid communication is critical to the success of any response, including a terrorism related event.
Project B: Information Technology
The Op Area is currently enhancing the geospatial information system ("GIS") capabilities among fire, law enforcement, EMS providers and OES throughout the Op Area through a series of printed books for first response, assisting and mutual aid agencies with a variety of data layers. The project will enable OES to respond, manage and coordinate response and recovery efforts with field responders and develop a common operating picture. In addition, video conferencing technology has been proposed.
Project C: Fire & Rescue
The Op Area is currently looking to strengthen incident management capabilities and enhancing rescue capabilities in the event of an incident. Tools are needed to ensure efficient and effective rescue efforts during a terrorism related incident for Lake County citizens. These tools include urban search and rescue, disaster medical, logistical and supporting equipment.
Project D: Critical Infrastructure Protection
It has been identified that several critical infrastructure facilities within the Op Area do not have power generators to ensure operation during power outages or other emergencies.
Preliminary applications for these projects exceed the total amount of funding available. The Anti-Terrorism Approval Body (referred to as the "Body of Five" and includes two fire chiefs, a police chief, the County Public Health Officer, and the Sheriff) who is responsible for approving this application, will be establishing priorities as to which projects to include in the final application, a copy of which will be submitted to your Board as well as the Disaster Council.
..Recommended Action
RECOMMENDED ACTION:
(a) Approve the draft application as summarized above; and
(b) Adopt the Governing Body Resolution naming OES Staff as Authorized Agents to sign and submit the grant application to Cal OES.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marisa Chilafoe, Emergency Services Manager
DATE: September 9, 2015
SUBJECT: FY-2015/16 Homeland Security Grant Program ("HSGP") Funding
EXECUTIVE SUMMARY:
The FY-2015 Homeland Security Grant Application is due September 18, 2015, and staff would like approval from the Board to apply for a total award amount of $140,894.00. At the time of writing this memorandum local agencies have submitted preliminary applications for the following projects:
Project A: Interoperable Communications
The Lake Operational Area ("Op Area") is continually striving to enhance interoperable communications throughout the Op Area response community. With a variety of response agencies, jurisdictions, terrain, infrastructure and mutual aid agreements, maintaining solid communication is critical to the success of any response, including a terrorism related event.
Project B: Information Technology
The Op Area is currently enhancing the geospatial information system ("GIS") capabilities among fire, law enforcement, EMS providers and OES throughout the Op Area through a series of printed books for first response, assisting and mutual aid agencies with a variety of data layers. The project will enable OES to respond, manage and coordinate response and recovery efforts with field responders and develop a common operating picture. In addition, video conferencing technology has been proposed.
Project C: Fire & Rescue
The Op Area is currently looking to strengthen incident management capabilities and enhancing rescue capabilities in the event of an incident. Tools are needed to ensure efficient and effective rescue efforts during a terrorism related incident for Lake County citizens. These tools include urban search and rescue, disaster medical, logistical and supporting equipment.
Project D: Critical Infrastructure Protection
It has been identified that several critical infrastructure facilities within the Op Area do not have power generators to ensure operation during power outages or other emergencies.
Preliminary applications for these projects exceed the total amount of funding available. The Anti-Terrorism Approval Body (referred to as the "Body of Five" and includes two fire chiefs, a police chief, the County Public Health Officer, and the Sheriff) who is responsible for approving this application, will be establishing priorities as to which projects to include in the final application, a copy of which will be submitted to your Board as well as the Disaster Council.
..Recommended Action
RECOMMENDED ACTION:
(a) Approve the draft application as summarized above; and
(b) Adopt the Governing Body Resolution naming OES Staff as Authorized Agents to sign and submit the grant application to Cal OES.
This item was postponed at the request of the department.
9.3Consideration of Resolution Approving Submission of Application for Emergency Management Performance Grant (EMPG) for Fiscal Year 2015-16.
Resolution
Staff memo
EXECUTIVE SUMMARY:
The FY-2015 EMPG Application is due September 18, 2015, and staff would like approval from the Board to apply for a total award amount of $138,552.00, with a 50% cost match (cash or in-kind). At the time of writing this memorandum staff has proposed the following projects:
Project A: Lake County Office of Emergency Services ("Lake OES") Staffing and Facility Operating Costs
This project includes staffing Lake OES with a full-time emergency services manager and a part-time emergency services assistant and/or emergency services coordinator to perform the full spectrum of emergency management functions to ensure the County and the Operational Area are prepared for, can respond to, can recover from and can mitigate all-hazards and all-threats events. Without these minimal staffing levels, the County will not be poised to prepare for or respond during emergencies due to a lack of key staffing as identified during the independent review of the Lake OES program in 2012 and the Lake OES Strategic Plan approved by the Disaster Council in June of 2014.
This project also includes funding the costs of lease space and network services for the Lake OES office and the County Emergency Operations Center ("EOC"). Without this funding, Lake OES would not be able to provide a viable EOC for the Operational Area, including phone and internet connectivity.
Project B: Staff Training and Education
Enhancing emergency response and preparedness capabilities through training is critical to ensuring the sustainability of the Lake OES program as well as the County during an emergency. This project covers the cost of travel and registration expenses to send the emergency services manager to the California Emergency Services Association ("CESA") annual conference. The CESA conference provides the most comprehensive networking and California-specific emergency management information in the nation.
This project also covers the cost of travel and tuition for the emergency services manager to attend the California Specialized Training Institute ("CSTI"), a national leader in emergency management education by the State of California. CSTI's Emergency Management Specialist certificate program provides a series of rigorous and comprehensive professional courses in disaster management for emergency managers across the state.
Project C: Community Emergency Response Team ("CERT") Training and Development
Following the Wye Fire of 2012, it was determined that a CERT program would have dramatically increased the response and evacuation capability of the Spring Valley community. There are many other remote communities throughout Lake County that would benefit from having a strong CERT program to increase community resilience during disaster situations. Through partnerships with the Red Cross, homeowners associations and North Coast Opportunities, Lake OES hopes to grow and sustain active CERT programs throughout the County.
Project E: EOC Staff Training
Ensuring that staff tasked with filling EOC positions during an emergency have the requisite training to fulfill their prescribed roles during an emergency is of paramount importance. A fully function EOC is necessary to support the response to an emergency at the local level. This project includes hiring a consultant to provide intermediate and advanced level Incident Command System training, including the development and delivery of course materials, training aids and participant meals.
The purpose of EMPG funds is to provide assistance in providing emergency preparedness for the protection of life and property throughout the United States from hazards, and to vest responsibility for emergency management at the local level.
Staff will develop procedures to document in-kind matches that will contribute to the overall 50% cost match requirement. The remaining funds are being allocated during final budgets in the Office of Emergency Services budget unit 2704 for FY 2015/16.
..Recommended Action
RECOMMENDED ACTION:
(a) Staff recommends that your Board approve the draft application as summarized above.
(b) Staff recommends that your Board adopt the Governing Body Resolution naming OES Staff as Authorized Agents to sign and submit the grant application to Cal OES by the September 18, 2015 deadline.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marisa Chilafoe, Emergency Services Manager
DATE: September 9, 2015
SUBJECT: FY 2015-16 Emergency Management Performance Grant (EMPG) Funding
EXECUTIVE SUMMARY:
The FY-2015 EMPG Application is due September 18, 2015, and staff would like approval from the Board to apply for a total award amount of $138,552.00, with a 50% cost match (cash or in-kind). At the time of writing this memorandum staff has proposed the following projects:
Project A: Lake County Office of Emergency Services ("Lake OES") Staffing and Facility Operating Costs
This project includes staffing Lake OES with a full-time emergency services manager and a part-time emergency services assistant and/or emergency services coordinator to perform the full spectrum of emergency management functions to ensure the County and the Operational Area are prepared for, can respond to, can recover from and can mitigate all-hazards and all-threats events. Without these minimal staffing levels, the County will not be poised to prepare for or respond during emergencies due to a lack of key staffing as identified during the independent review of the Lake OES program in 2012 and the Lake OES Strategic Plan approved by the Disaster Council in June of 2014.
This project also includes funding the costs of lease space and network services for the Lake OES office and the County Emergency Operations Center ("EOC"). Without this funding, Lake OES would not be able to provide a viable EOC for the Operational Area, including phone and internet connectivity.
Project B: Staff Training and Education
Enhancing emergency response and preparedness capabilities through training is critical to ensuring the sustainability of the Lake OES program as well as the County during an emergency. This project covers the cost of travel and registration expenses to send the emergency services manager to the California Emergency Services Association ("CESA") annual conference. The CESA conference provides the most comprehensive networking and California-specific emergency management information in the nation.
This project also covers the cost of travel and tuition for the emergency services manager to attend the California Specialized Training Institute ("CSTI"), a national leader in emergency management education by the State of California. CSTI's Emergency Management Specialist certificate program provides a series of rigorous and comprehensive professional courses in disaster management for emergency managers across the state.
Project C: Community Emergency Response Team ("CERT") Training and Development
Following the Wye Fire of 2012, it was determined that a CERT program would have dramatically increased the response and evacuation capability of the Spring Valley community. There are many other remote communities throughout Lake County that would benefit from having a strong CERT program to increase community resilience during disaster situations. Through partnerships with the Red Cross, homeowners associations and North Coast Opportunities, Lake OES hopes to grow and sustain active CERT programs throughout the County.
Project E: EOC Staff Training
Ensuring that staff tasked with filling EOC positions during an emergency have the requisite training to fulfill their prescribed roles during an emergency is of paramount importance. A fully function EOC is necessary to support the response to an emergency at the local level. This project includes hiring a consultant to provide intermediate and advanced level Incident Command System training, including the development and delivery of course materials, training aids and participant meals.
The purpose of EMPG funds is to provide assistance in providing emergency preparedness for the protection of life and property throughout the United States from hazards, and to vest responsibility for emergency management at the local level.
Staff will develop procedures to document in-kind matches that will contribute to the overall 50% cost match requirement. The remaining funds are being allocated during final budgets in the Office of Emergency Services budget unit 2704 for FY 2015/16.
..Recommended Action
RECOMMENDED ACTION:
(a) Staff recommends that your Board approve the draft application as summarized above.
(b) Staff recommends that your Board adopt the Governing Body Resolution naming OES Staff as Authorized Agents to sign and submit the grant application to Cal OES by the September 18, 2015 deadline.
This item was postponed at the request of the department.
9.4Consideration of (a) Request for approval of an Administrative Encroachment Permit for the Splash-In seaplane event, September 24-27, 2015; and (b) Request for a waiver of the permit fee ($665).
Action Item
approved
Carried 5-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Chamber of Commerce will be hosting the Clear Lake Seaplane Splash-In on September 24, 2015 thru September 27, 2015 from approximately 7:30 a.m. to 5:00 p.m. each day. Approximately 40 to 50 seaplanes are expected to participate in this event. Some are being moored in front of the Skylark Shores Resort and others will be on static display out of the water at the Natural High site after placement of the temporary ramp that is to be removed following the completion of the event. The area of closure is to be used for scheduled demonstrations during the event.
This event will require your Board to authorize the closure of that portion of the lake situated between Library Park and the Skylark Shores Resort as approximated on the attached map. Your Board has the authority to grant this temporary closure pursuant to Section 11.3 of Chapter 23 of the Clear Lake Shoreline Ordinance. This Ordinance allows your Board to authorize a closure if it finds that the proposed uses are appropriate but require special regulations or separation from other uses. In light of the scope of this event and the risks inherent therein, staff believes that this event meets those tests.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See above.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
1. Staff recommends that your Board approves such a closure in accordance with the Administrative Encroachment Permit, which is attached hereto for your consideration; and,
2. Waive the Encroachment Permit fee of $665.00 in light of the positive economic benefit the event will bring to the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: September 2, 2015
SUBJECT: Agenda Item for September 15, 2015
Administrative Encroachment Permit #15-23 for Clear Lake Seaplane Splash-In
EXECUTIVE SUMMARY:
The Lake County Chamber of Commerce will be hosting the Clear Lake Seaplane Splash-In on September 24, 2015 thru September 27, 2015 from approximately 7:30 a.m. to 5:00 p.m. each day. Approximately 40 to 50 seaplanes are expected to participate in this event. Some are being moored in front of the Skylark Shores Resort and others will be on static display out of the water at the Natural High site after placement of the temporary ramp that is to be removed following the completion of the event. The area of closure is to be used for scheduled demonstrations during the event.
This event will require your Board to authorize the closure of that portion of the lake situated between Library Park and the Skylark Shores Resort as approximated on the attached map. Your Board has the authority to grant this temporary closure pursuant to Section 11.3 of Chapter 23 of the Clear Lake Shoreline Ordinance. This Ordinance allows your Board to authorize a closure if it finds that the proposed uses are appropriate but require special regulations or separation from other uses. In light of the scope of this event and the risks inherent therein, staff believes that this event meets those tests.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See above.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
1. Staff recommends that your Board approves such a closure in accordance with the Administrative Encroachment Permit, which is attached hereto for your consideration; and,
2. Waive the Encroachment Permit fee of $665.00 in light of the positive economic benefit the event will bring to the County.
(a) On motion of Supervisor Brown, and by vote of the Board, approved an Administrative Encroachment Permit for the Splash-In seaplane event, September 24-27, 2015. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
(b) On motion of Supervisor Brown, and by vote of the Board, waived the permit fee in the amount of $665. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.5Consideration of Request to Purchase Six (6) Sedans and Authorize Social Services Director to Sign Purchase Order and Related Documents.
Report
approved
Carried 4-0 — moved by Comstock
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Comstock
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
During the last quarter of Fiscal Year 13/14, our department issued a Request for Quotes for the purchase of six sedans. The recommended subsequent awardee was Downtown Ford Sales of Sacramento. At that time, we received bids from nine vendors, of which one was local. Downtown Ford's bid was significantly lower than all other bidders and in fact, the single local bidder was not in the top five bids.
On the recommendation of the County Purchasing Agent, we negotiated with Downtown Ford to honor the same price on the purchase of eleven (11) additional Ford Fusions during Fiscal Year 14/15.
We have negotiated again with Downtown Ford to honor the same price on the purchase of six (6) additional Ford Fusions during Fiscal Year 15/16. This price will be honored until February of 2016.
We are recommending that your Board waive the competitive bidding process as there would be no benefit to the County to repeat it at this time.
The total amount for the purchase of the six sedans would be $110,431.32.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $110,431.32
Amount Budgeted: $ 240,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Waive the Competitive Process, approve the purchase of six (6) Ford Fusion sedans from Downtown Ford Sales of Sacramento, in the amount of $110,431.32 and authorize the Social Services Director to sign the purchase order, and all related documents, for said purchase.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: September 2, 2015
SUBJECT: Request to Approve Purchase of Six (6) Sedans and
Authorize Director to Sign Purchase Order and Related Documents
EXECUTIVE SUMMARY:
During the last quarter of Fiscal Year 13/14, our department issued a Request for Quotes for the purchase of six sedans. The recommended subsequent awardee was Downtown Ford Sales of Sacramento. At that time, we received bids from nine vendors, of which one was local. Downtown Ford's bid was significantly lower than all other bidders and in fact, the single local bidder was not in the top five bids.
On the recommendation of the County Purchasing Agent, we negotiated with Downtown Ford to honor the same price on the purchase of eleven (11) additional Ford Fusions during Fiscal Year 14/15.
We have negotiated again with Downtown Ford to honor the same price on the purchase of six (6) additional Ford Fusions during Fiscal Year 15/16. This price will be honored until February of 2016.
We are recommending that your Board waive the competitive bidding process as there would be no benefit to the County to repeat it at this time.
The total amount for the purchase of the six sedans would be $110,431.32.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $110,431.32
Amount Budgeted: $ 240,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Waive the Competitive Process, approve the purchase of six (6) Ford Fusion sedans from Downtown Ford Sales of Sacramento, in the amount of $110,431.32 and authorize the Social Services Director to sign the purchase order, and all related documents, for said purchase.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
On motion of Supervisor Comstock, and by vote of the Board, waived the competitive bid process. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
On motion of Supervisor Comstock, and by vote of the Board, approved the purchase of six (6) Ford Fusion sedans from Downtown Ford Sales of Sacramento, in the amount of $110,431.32, and authorized the Social Services Director to sign the purchase order and all related documents. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.6Consideration of (a) Waiving the formal bidding process due to use of sole source vendor; and (b) Approval to purchase 25 M7 In Vehicle Computer system from Data911, using funding from Rural Sheriff's fund, BU 2206.
Action Item
approved
Carried 4-0 — moved by Steele
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office is requesting Your Boards' approval to purchase 25 M7 In-Vehicle Computer systems for each of our pursuit vehicles.
The M7 is a rugged mobile computer designed by Data911 and will be installed during the initial building of our pursuits. It will provide deputies with enhanced dispatch capabilities by providing complete up to date details of call information, access to law enforcement computer databases in the field, (the ability to run wants/warrants, check vehicle registration, run driver licenses, etc.), as well as the tracking of deputy locations. This will allow deputies to write reports in the field, thus saving time commuting back and forth to substations. Deputies will have access to mapping features to assist in locating difficult to find addresses. Central Dispatch and command staff will have real time GPS location feed of a deputy's location; enhancing officer safety in critical situations. Deputy access to law enforcement databases will allow the viewing of photos to identify victims, suspects and missing persons.
The M7 in-car computer is a three component system. The advantage of this type of system is that if one component fails, the remaining two components will continue to operate, thus requiring only the replacement of the inoperable component, rather than the entire system.
The Data911 system is compatible with our current law enforcement software suite and has been discussed with the Information Technology Director. Attached is the vendor's sole source document. This item is also part of the CMAS Contract #3-08-70-2549A and so no bids were solicited. The Sheriff's Department respectfully requests Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $168,531.81
Amount Budgeted: $250,000.00
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The funds for this purchase are allocated in the Rural Sheriff's Fund 2206 and no general fund money is being utilized for this acquisition. There will be ongoing monthly costs for the wireless service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends Your Board approve the purchase of 25 M7 In Vehicle computer systems, at a cost of $168,532, and to waive the formal bidding process per Lake County Code Section 38.2; utilizing the services of a sole source vendor and making the purchase off the CMAS Contract. .
Original memo text
..Title
..Body
MEMORANDUM
TO: Anthony Farrington, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 26, 2015
SUBJECT: Approval to purchase 25 M7 In Vehicle computer systems, at a cost of $168,532, and to waive the formal bidding process per Lake County Code Section 38.2; utilizing the services of a sole source vendor and making the purchase off the CMAS Contract. .
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office is requesting Your Boards' approval to purchase 25 M7 In-Vehicle Computer systems for each of our pursuit vehicles.
The M7 is a rugged mobile computer designed by Data911 and will be installed during the initial building of our pursuits. It will provide deputies with enhanced dispatch capabilities by providing complete up to date details of call information, access to law enforcement computer databases in the field, (the ability to run wants/warrants, check vehicle registration, run driver licenses, etc.), as well as the tracking of deputy locations. This will allow deputies to write reports in the field, thus saving time commuting back and forth to substations. Deputies will have access to mapping features to assist in locating difficult to find addresses. Central Dispatch and command staff will have real time GPS location feed of a deputy's location; enhancing officer safety in critical situations. Deputy access to law enforcement databases will allow the viewing of photos to identify victims, suspects and missing persons.
The M7 in-car computer is a three component system. The advantage of this type of system is that if one component fails, the remaining two components will continue to operate, thus requiring only the replacement of the inoperable component, rather than the entire system.
The Data911 system is compatible with our current law enforcement software suite and has been discussed with the Information Technology Director. Attached is the vendor's sole source document. This item is also part of the CMAS Contract #3-08-70-2549A and so no bids were solicited. The Sheriff's Department respectfully requests Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $168,531.81
Amount Budgeted: $250,000.00
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The funds for this purchase are allocated in the Rural Sheriff's Fund 2206 and no general fund money is being utilized for this acquisition. There will be ongoing monthly costs for the wireless service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends Your Board approve the purchase of 25 M7 In Vehicle computer systems, at a cost of $168,532, and to waive the formal bidding process per Lake County Code Section 38.2; utilizing the services of a sole source vendor and making the purchase off the CMAS Contract. .
On motion of Supervisor Steele, and by vote of the Board, waived the competitive bid process. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
On motion of Supervisor Steele, and by vote of the Board, approved the purchase of six (6) Ford Fusion sedans from Downtown Ford Sales of Sacramento, in the amount of $110,431.32, and authorized the Social Services Director to sign the purchase order and all related documents. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, and Farrington
Absent: Supervisor Brown
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Decision Whether to Initiate Litigation Pursuant to Gov. Code Section 54956.9(d)(4): One potential case.
Closed Session Item
Motion carried
Carried 4-0 — moved by Steele
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, moved that in the Matter of California Water Service Company, authorizing it to increase rates for water service, Application 15-07-01, the County move for party status in order to participate in this proceeding. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele and Farrington
Absent: Supervisor Brown
Clerk’s notes: The Board reconvened into Regular Session at 12:00 p.m having taken the following action:
10.3Conference with Legal Counsel: Significant exposure to litigation pursuant to Gov. Code Section 54956.9(d)(2), (e) (3): Claim of Gilmore
Closed Session Item
10.4Public Employee Evaluations
Title: Special Districts Administrator
Title: Air Quality Director
Closed Session Item