Board Of Supervisors — Tuesday, January 5, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1Approval of Change Order No. 1 for Ackley Road at Manning Creek Bridge Replacement Project, Federal Project No. BRLO-5914(067); Bid No. 15-01
Action Item
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
CCO 1 addresses two items: 1) Right of way delay cost since PG&E was unable to de-energize their line, as scheduled, due to the Valley Fire, and the associated acceleration cost to bring the project back to the original schedule, 2) Costs associated with extending the limits of rock slope protection at the southwest quadrant of the bridge as required for slope protection. These items resulted in an increase of $17,200.57 to the original contract amount of $727,365.00.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $17,200.57 and a revised contract amount of $744,565.57.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 17,200.57
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $17,200.57 and a revised contract amount of $744,565.57.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 4, 2016
SUBJECT: Approval of Change Order No. 1 for Ackley Road at Manning Creek Bridge Replacement Project, Federal Project No. BRLO-5914(067); Bid No. 15-01
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
CCO 1 addresses two items: 1) Right of way delay cost since PG&E was unable to de-energize their line, as scheduled, due to the Valley Fire, and the associated acceleration cost to bring the project back to the original schedule, 2) Costs associated with extending the limits of rock slope protection at the southwest quadrant of the bridge as required for slope protection. These items resulted in an increase of $17,200.57 to the original contract amount of $727,365.00.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $17,200.57 and a revised contract amount of $744,565.57.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 17,200.57
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $17,200.57 and a revised contract amount of $744,565.57.
On motion of Supervisor Comstock, and by vote of the Board, approved Change Order No. 1 for Ackley Road at Manning Creek Bridge Replacement Project, Federal Project No. BRLO-5914(067); Bid No. 15-01. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
6.2Approval of Change Order No. 2 for Ackley Road at Manning Creek Bridge Replacement Project, Federal Project No. BRLO-5914(067); Bid No. 15-01
Action Item
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 2 for the subject project.
CCO 2 balances the quantities of several other items based on the final quantities accepted for payment to the contractor. CCO 2 resulted in a decrease of $16,484.00 to the revised contract amount of $744,565.57.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1and that the Board authorize the Chair to execute said CCO for a decrease of $16,484.00 and a revised contract amount of $728,081.57.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: (-16,484.00)
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of CCO 1and that the Board authorize the Chair to execute said CCO for a decrease of $16,484.00 and a revised contract amount of $728,081.57.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 4, 2016
SUBJECT: Approval of Change Order No. 2 for Ackley Road at Manning Creek Bridge Replacement Project, Federal Project No. BRLO-5914(067); Bid No. 15-01
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 2 for the subject project.
CCO 2 balances the quantities of several other items based on the final quantities accepted for payment to the contractor. CCO 2 resulted in a decrease of $16,484.00 to the revised contract amount of $744,565.57.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1and that the Board authorize the Chair to execute said CCO for a decrease of $16,484.00 and a revised contract amount of $728,081.57.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: (-16,484.00)
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of CCO 1and that the Board authorize the Chair to execute said CCO for a decrease of $16,484.00 and a revised contract amount of $728,081.57.
On motion of Supervisor Comstock, and by vote of the Board, approved Change Order No. 2 for Ackley Road at Manning Creek Bridge Replacement Project, Federal Project No. BRLO-5914(067); Bid No. 15-01. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Farrington asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meetings held May 19, 2015; May 26, 2015; June 2, 2015; June 16, 2015; June 23, 2015; and December 22, 2015- Special Mtg.
Minutes
passed on consent
7.2Adopt Proclamation Celebrating Calpine's 55th Year of Geothermal Power Operations at the Geysers
Proclamation
passed on consent
7.3Approve Amendment No. 2 to Agreement with Karen MacDougall to Research and Prepare Grant Applications for an amount not to exceed $50,000 for the period of January - December 2016.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As the Board may recall, in 2012 and 2013 the County contracted with Lake Family Resource Center (LFRC), of Kelseyville, to research grant opportunities and prepare grant applications. In 2014 and 2015, the County contracted directly with one of LFRC's former sub-contractors, Karen McDougall. A summary of this work is provided below:
2012
2013
2014
2015
4 Year Total
Approx. number of grant opportunities initially scanned:
5,200
4,000
3,500
672
13,372
Approx. number of opportunities screened further:
70
73
60
125
328
Applications prepared and submitted:
7
2
6
4
19
Number of grants awarded:
4
1
5
3 (1 from 2014)
13
Amount of funding awarded:
$575,578
$150,000
$1,153,244
$790,168
$2,668,990
Applications pending:
2
1
3
1
Total spent on contract
$44,955
$27,230
$54,258
$26,020
$152,463
Return on investment
$12.80 to $1.00
$5.50 to $1.00
$21.25 to $1.00
$30.36 to $1.00
$17.50 to $1.00
Ms. MacDougall is quite familiar with many of the grant sources and the needs of the various departments. Given the return on investment of this program and Ms. MacDougall's qualifications, staff recommends amending the contract with Ms. MacDougall to continue this program for another year at the same rate of compensation as specified below:
A. On-going grant research, assistance to departments, grants coaching, and capacity-building: $1,260 monthly from January through December 2016.
B. Preparing grant applications: compensation for each application to be negotiated and approved by County Administrative Officer.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached contract amendment with Karen MacDougall, and authorize the Chair to sign.
Attachment
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: December 18, 2015
SUBJECT: Approve Amendment no. 2 to Agreement with Karen MacDougall to Research and Prepare Grant Applications for an amount not to exceed $50,000 for the period of January - December 2016
EXECUTIVE SUMMARY:
As the Board may recall, in 2012 and 2013 the County contracted with Lake Family Resource Center (LFRC), of Kelseyville, to research grant opportunities and prepare grant applications. In 2014 and 2015, the County contracted directly with one of LFRC's former sub-contractors, Karen McDougall. A summary of this work is provided below:
2012
2013
2014
2015
4 Year Total
Approx. number of grant opportunities initially scanned:
5,200
4,000
3,500
672
13,372
Approx. number of opportunities screened further:
70
73
60
125
328
Applications prepared and submitted:
7
2
6
4
19
Number of grants awarded:
4
1
5
3 (1 from 2014)
13
Amount of funding awarded:
$575,578
$150,000
$1,153,244
$790,168
$2,668,990
Applications pending:
2
1
3
1
Total spent on contract
$44,955
$27,230
$54,258
$26,020
$152,463
Return on investment
$12.80 to $1.00
$5.50 to $1.00
$21.25 to $1.00
$30.36 to $1.00
$17.50 to $1.00
Ms. MacDougall is quite familiar with many of the grant sources and the needs of the various departments. Given the return on investment of this program and Ms. MacDougall's qualifications, staff recommends amending the contract with Ms. MacDougall to continue this program for another year at the same rate of compensation as specified below:
A. On-going grant research, assistance to departments, grants coaching, and capacity-building: $1,260 monthly from January through December 2016.
B. Preparing grant applications: compensation for each application to be negotiated and approved by County Administrative Officer.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached contract amendment with Karen MacDougall, and authorize the Chair to sign.
Attachment
7.4Approve Amendment to Agreement between the County of Lake and Richard Bachman DVM, to provide Veterinary Services and Registered Veterinary Technician Services, an increase of $3,000, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Due to the resignation of our RVT (Registered Veterinary Technician), and our inability to quickly find a replacement for the contract, we would like to revise the Veterinary Contract to be inclusive of the RVT, which will require the veterinarian to provide the nursing staff for the clinic. This contract change would take effect 1/11/16 and will increase the veterinary contract amount by $3,000 per month, the amount that was being paid to the contract RVT.
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to Agreement between the County of Lake and Richard Bachman DVM, to provide Veterinary Services and Registered Veterinary Technician Services, an increase of $3,000, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Director, Lake County Animal Care & Control
DATE: January 5, 2016
SUBJECT: Approve Amendment to Agreement between the County of Lake and Richard Bachman DVM, to provide Veterinary Services and Registered Veterinary Technician Services, an increase of $3,000, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Due to the resignation of our RVT (Registered Veterinary Technician), and our inability to quickly find a replacement for the contract, we would like to revise the Veterinary Contract to be inclusive of the RVT, which will require the veterinarian to provide the nursing staff for the clinic. This contract change would take effect 1/11/16 and will increase the veterinary contract amount by $3,000 per month, the amount that was being paid to the contract RVT.
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to Agreement between the County of Lake and Richard Bachman DVM, to provide Veterinary Services and Registered Veterinary Technician Services, an increase of $3,000, and authorize the Chair to sign.
7.5Approve First Amendment to Agreement between the County of Lake and North American Mental Health Services for FY 15/16 TelePsychiatry services, an increase of $50,000 for a new contract maximum of $220,000, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $220,000
Amount Budgeted: $238,646
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to a need to increase the number of days per week that TelePsychiatry services are provided, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 in order to increase the contract maximum by $50,000 for a new contract maximum of $220,000. Funds will be re-allocated from Salaries and Benefits that were previously allocated for the on staff Psychiatrist in the amount of $238,646 and were not used by the cancelled Kings View TelePsychiatry contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the First Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatric Services for Fiscal Year 2015-16 for a contract maximum of $220,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: January 5, 2016
SUBJECT: First Amendment to the Agreement between County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Fiscal Year 2015-16
EXECUTIVE SUMMARY: North American Mental Health Services will provide psychiatric evaluations and medication management for Lake County Behavioral Health clients. As Lake County Behavioral Health does not have a psychiatrist on staff at this time, North American Mental Health Services TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $220,000
Amount Budgeted: $238,646
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to a need to increase the number of days per week that TelePsychiatry services are provided, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 in order to increase the contract maximum by $50,000 for a new contract maximum of $220,000. Funds will be re-allocated from Salaries and Benefits that were previously allocated for the on staff Psychiatrist in the amount of $238,646 and were not used by the cancelled Kings View TelePsychiatry contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the First Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatric Services for Fiscal Year 2015-16 for a contract maximum of $220,000 and authorize the Board Chair to sign the Agreement.
7.6Approve The Statement of Votes Cast for the November 3, 2015 General District Election.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Statement of Votes Cast for the November 3, 2015 General District Election is being submitted for your Board's approval pursuant to Sections 15372 and 15400 of the Elections Code, State of California.
..Recommended Action
RECOMMENDED ACTION:
Approve The Statement of Votes Cast for the November 3, 2015 General District Election
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Diane C. Fridley. Registrar of Voters
DATE: November 23, 2015
SUBJECT: Certified Statement of the Results of the November 3, 2015 General District Election
EXECUTIVE SUMMARY:
The Statement of Votes Cast for the November 3, 2015 General District Election is being submitted for your Board's approval pursuant to Sections 15372 and 15400 of the Elections Code, State of California.
..Recommended Action
RECOMMENDED ACTION:
Approve The Statement of Votes Cast for the November 3, 2015 General District Election
7.7Authorize Interim Public Services Director to appoint Katie Galvani as Interim Deputy Public Services Director –Project Administrator at Step 1, retroactive to November 30, 2015
Action Item
passed on consent
Staff memo
Recommended Action
I recommend your Board authorize me to appoint Kati Galvani as Interim Deputy Director - Project Administrator of the Public Services Department, at Step 1 in the salary range, retroactive to Monday, November 30, 2015 through March 15, 2015, at which time it will be re-evaluated.
I apologize for this late request but I believed I had the authority to authorize the appointment and learned that I do not without Board approval. If you have any questions or need additional information regarding this matter please feel free to contact me at 707-262-1618.
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Kim K. Clymire, Interim Public Services Director
SUBJECT: Authorize Interim Public Services Director to appoint Kati Galvani as Interim Deputy Public Services Director -Project Administrator at Step 1, retroactive to November 30, 2015
DATE: December 28, 2015
EXECUTIVE SUMMARY:
The Public Services Department has recently undergone some significant staffing changes. The Deputy Director, Jeff Rein is filling an Interim Chief Deputy Administrative Officer position at the Administrative Office as approved by your Board on September 15, 2015 through March 15, 2016, which leaves the Deputy Director - Project Administrator position vacant in the Public Services Department.
Kati Galvani has been filling this role since November 30, 2015 and has been with the Public Services Department for two years as an Analyst. Kati brings over twelve years of experience in staff supervision, program management, compliance, grant writing, grant administration, budget preparation, budget oversight, contract management and development, MOU management and development, marketing and graphics and has the ability to read and interpret laws and regulations.
Kati has been assisting with planning, organizing, directing, and the management of the County's parks and recreation, buildings and grounds, museums, and solid waste functions. She has been assisting with managing assigned functions and services within the Public Services Department; to complete special projects, as assigned; to provide consultation and coordination for public services issues and pertinent codes, ordinances, rules, and regulations and performs special assignments as directed by myself. When the Public Services Director is absent Kati has filled the role of Public Services Director.
Kati has been assisting with the planning phase of the landfill expansion by working with Environmental Health, Community Development, CalRecycle to ensure collaboration of all aspects and compliance are being met. She has been developing contracts and seeing them to completion to ensure the County is protected and the contractors are clear in their scope of work prior to the commencement of work for projects such as; Gard Street, Holiday Harbor, Trailside Park and Buckingham Peak. Kati has developed collaborative relationships within the County and works well with the public to respond to needs in a timely and professional manner.
Kati played an integral part in developing the budget for Public Services and works closely with other staff to ensure the department is on track. She has gained over $300,000.00 in grants for park improvements and recycling programs and education. Kati has developed a cohesive and collaborative working relationship with grantors at the state level.
Kati's experience, as well as her education, qualifies her for the Interim position and utilizing her skills and knowledge to the fullest extent is a major benefit. She has completed the Masters in Public Administration Program at Sonoma State University and carries a BA in Education.
This request is based on the following Personnel Rule:
1. Rule 905 states, in part, that the "The Board of Supervisors may appoint a current permanent employee to an Interim Appointment in a non-elective exempt service classification. Such assignment is considered a temporary assignment effective on a date, at a rate, and for a period determined by the Board."
Recommended Action:
I recommend your Board authorize me to appoint Kati Galvani as Interim Deputy Director - Project Administrator of the Public Services Department, at Step 1 in the salary range, retroactive to Monday, November 30, 2015 through March 15, 2015, at which time it will be re-evaluated.
I apologize for this late request but I believed I had the authority to authorize the appointment and learned that I do not without Board approval. If you have any questions or need additional information regarding this matter please feel free to contact me at 707-262-1618.
7.8Adopt Resolution Authorizing the Department of Public Works to Submit Applictions for 2016 FAA Airport Improvement Program Grant Funds for Lampson Field and Designating the Public Works Director as Sponsor's (County of Lake) Official Representative, Authorize the Chair to Sign the Resolution.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Federal Aviation Administration (FAA) allocates Airport Improvement Program (AIP) entitlement funds in the amount of $150,000 to general aviation airports on an annual basis for eligible projects. These federal funds can be used to reimburse up to 90% of the cost of approved projects. The remaining 10% of costs are borne by the County and a State "match" through Caltrans Division of Aeronautics at a rate of 5.5% and 4.5%, respectively. As the airport sponsor the County is allowed to accrue up to a maximum of $600,000 to finance large projects for Lampson Field.
This Department has worked with local pilots, FAA staff, and an airport consulting firm to determine the appropriate project(s) to apply for AIP funding this year considering the short-term and long-term goals at Lampson Field. The recommended project is the Runway 10-28 Asphalt Slurry Seal Rehabilitation Design project and a Pavement Management Plan Report Update with PCN values as required by the FAA for future justification of the pavement rehabilitations. The airport's sole runway, Runway 10-28, exhibits both major and minor thermal cracking at regular intervals along its entire length. The 2012 Airport Pavement Management Systems (APMS) report documented that runway is in need of rehabilitation. The APMS rated the pavement with a PCI value ranging from 55 to 70. The safety of aircraft operations would be improved and the cost of rehabilitation reduced if the pavement is sealed soon. The estimated cost for the asphalt rehabilitation design and PCN Calculations with Airport Pavement Management Plan Report is $150,000, which would amount to $8,250 for the local share.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $8,250
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the filing of the application for FAA Grant Funds and designate the Public Works Director as the County's official representative to sign all necessary applications and grant documents and authorize the Chair to sign the attached resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 16, 2015
SUBJECT: Authorization for the Department of Public Works to Submit Applications for 2016 FAA Airport Improvement Program Grant Funds for Lampson Field and Designating the Public Works Director a Sponsor's (County Of Lake) Official Representative.
EXECUTIVE SUMMARY:
The Federal Aviation Administration (FAA) allocates Airport Improvement Program (AIP) entitlement funds in the amount of $150,000 to general aviation airports on an annual basis for eligible projects. These federal funds can be used to reimburse up to 90% of the cost of approved projects. The remaining 10% of costs are borne by the County and a State "match" through Caltrans Division of Aeronautics at a rate of 5.5% and 4.5%, respectively. As the airport sponsor the County is allowed to accrue up to a maximum of $600,000 to finance large projects for Lampson Field.
This Department has worked with local pilots, FAA staff, and an airport consulting firm to determine the appropriate project(s) to apply for AIP funding this year considering the short-term and long-term goals at Lampson Field. The recommended project is the Runway 10-28 Asphalt Slurry Seal Rehabilitation Design project and a Pavement Management Plan Report Update with PCN values as required by the FAA for future justification of the pavement rehabilitations. The airport's sole runway, Runway 10-28, exhibits both major and minor thermal cracking at regular intervals along its entire length. The 2012 Airport Pavement Management Systems (APMS) report documented that runway is in need of rehabilitation. The APMS rated the pavement with a PCI value ranging from 55 to 70. The safety of aircraft operations would be improved and the cost of rehabilitation reduced if the pavement is sealed soon. The estimated cost for the asphalt rehabilitation design and PCN Calculations with Airport Pavement Management Plan Report is $150,000, which would amount to $8,250 for the local share.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $8,250
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the filing of the application for FAA Grant Funds and designate the Public Works Director as the County's official representative to sign all necessary applications and grant documents and authorize the Chair to sign the attached resolution.
7.9(a) Waive Normal Bidding Requirements per Ordinance #2406, Purchasing Code No. 38.2, competitive bidding would produce no economic benefit to the County and it is in the public’s interest to waive the normal bidding requirements for the purchase of the vehicles and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order not to exceed $168,050 to for procurement of vehicles through the Statewide Bid Contract.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Unfortunately, no local vendor submitted a proposal.
Staff proposes the replacement of eight (8) CG pool vehicles. Five of the vehicles are assigned to the Behavioral Health Department, one to the Probation Department, one to the Parks and Recreation Department and one to the Water Resources Department. A summary of the proposed replacements is attached. One all-wheel drive (AWD) vehicle has been requested and a memo with the justification is attached.
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $168,050.
State
Vehicle - Assigned to - Type Model Appropriations Contract
P0158 - Behavioral Health - Mid-size sedan Dodge Dart $21,000 $19,015
P0180 - Behavioral Health - Mid-size sedan Dodge Dart $21,000 $19,015
P0181 - Behavioral Health - Mid-size sedan Dodge Dart $21,000 $19,015
P0215 - Behavioral Health - Full-size sedan Chevy Impala $21,000 $19,559
P0216 - Behavioral Health - Full-size sedan Chevy Impala $21,000 $19,559
P0179 - Probation - Mid-size sedan Dodge Dart $21,000 $19,015
T0026 - Parks & Recreation - Ford F350 2x4 Regular Cab $26,000 $25,064
T0128 - Water Resources - Dodge Ram 4x4 Crew Cab $28,000 $27,808
Total $180,000 $168,050
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $168,050
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that (a) the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and (b) authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $168,050.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 17, 2015
SUBJECT: Request to Waive Normal Bidding Requirements; Approve the Purchase of Eight (8) Pool Vehicles through the Statewide Bid Contract
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. Unfortunately, no local vendor submitted a proposal.
Staff proposes the replacement of eight (8) CG pool vehicles. Five of the vehicles are assigned to the Behavioral Health Department, one to the Probation Department, one to the Parks and Recreation Department and one to the Water Resources Department. A summary of the proposed replacements is attached. One all-wheel drive (AWD) vehicle has been requested and a memo with the justification is attached.
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $168,050.
State
Vehicle - Assigned to - Type Model Appropriations Contract
P0158 - Behavioral Health - Mid-size sedan Dodge Dart $21,000 $19,015
P0180 - Behavioral Health - Mid-size sedan Dodge Dart $21,000 $19,015
P0181 - Behavioral Health - Mid-size sedan Dodge Dart $21,000 $19,015
P0215 - Behavioral Health - Full-size sedan Chevy Impala $21,000 $19,559
P0216 - Behavioral Health - Full-size sedan Chevy Impala $21,000 $19,559
P0179 - Probation - Mid-size sedan Dodge Dart $21,000 $19,015
T0026 - Parks & Recreation - Ford F350 2x4 Regular Cab $26,000 $25,064
T0128 - Water Resources - Dodge Ram 4x4 Crew Cab $28,000 $27,808
Total $180,000 $168,050
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $168,050
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that (a) the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2 making a determination that competitive bidding would produce no economic benefit to the County and (b) authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement through the Statewide Bid Contract in the amount of $168,050.
7.10Approve Contract Between the County of Lake and North Coast Opportunities for FY 15-16 Medi-Cal Outreach and Enrollment Services, in the amount of $70,000, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
North Coast Opportunities (NCO) has been providing services to strengthen our communities for many years, including their recent grant award to implement the "Road to Wellville" in Lake County, which included amongst its goals collaboration towards improved healthcare access for all Lake County residents.
Lake County Department of Social Services, in collaboration with NCO, was granted seventy thousand dollars ($70,000.00) from the County Medical Services Program Governing Board Medi-Cal Outreach and Enrollment Pilot Project for the period of July 1, 2015 through June 30, 2016. This project focuses on Medi-Cal outreach and enrollment via community events and media to reach certain underserved populations, including the homeless, persons with mental health disorders and persons with substance use disorders. NCO's support and collaboration in applying for this grant was instrumental to its approval.
We have already executed our contract with the County Medical Services Program Governing Board for this project. This contract is our final step in completing the administrative portion of this project.
We apologize for the delay in submitting this contract for your approval. The key members of our staff that worked on this project were pulled away to work on the Rocky and the Valley Fires.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $70,000.00
Amount Budgeted: $70,000.00
Additional Requested:
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the contract between the County of Lake and North Coast Opportunities for Medi-Cal outreach and enrollment in the amount of $70,000.00, and authorize Chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Michele Dibble, Deputy Social Services Director
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: December 9, 2015
SUBJECT: Request to Approve Contract Between the County of
Lake and North Coast Opportunities for Medi-Cal
Outreach and Enrollment
EXECUTIVE SUMMARY:
North Coast Opportunities (NCO) has been providing services to strengthen our communities for many years, including their recent grant award to implement the "Road to Wellville" in Lake County, which included amongst its goals collaboration towards improved healthcare access for all Lake County residents.
Lake County Department of Social Services, in collaboration with NCO, was granted seventy thousand dollars ($70,000.00) from the County Medical Services Program Governing Board Medi-Cal Outreach and Enrollment Pilot Project for the period of July 1, 2015 through June 30, 2016. This project focuses on Medi-Cal outreach and enrollment via community events and media to reach certain underserved populations, including the homeless, persons with mental health disorders and persons with substance use disorders. NCO's support and collaboration in applying for this grant was instrumental to its approval.
We have already executed our contract with the County Medical Services Program Governing Board for this project. This contract is our final step in completing the administrative portion of this project.
We apologize for the delay in submitting this contract for your approval. The key members of our staff that worked on this project were pulled away to work on the Rocky and the Valley Fires.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $70,000.00
Amount Budgeted: $70,000.00
Additional Requested:
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the contract between the County of Lake and North Coast Opportunities for Medi-Cal outreach and enrollment in the amount of $70,000.00, and authorize Chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Michele Dibble, Deputy Social Services Director
7.11Approve Lease Agreement Between the County of Lake and Ronn and Montie Westhart for Warehouse and Workshop Space in Lower Lake, in the amount of $12,650 annually for three years, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Ronn and Montie Westhart have leased warehouse space to our department since August 1, 2007. Rather than request an extension, we are requesting that a new lease agreement be signed.
The term of this lease is 07/1/2015 - 6/30/2018 and the annual cost is $12,650.00, which has been budgeted in FY 2015/16. There is no County cost associated with this lease.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $12,650.00
Amount Budgeted: $12,650.00
Additional Requested:
Annual Cost (if planned for future years): $12,650.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the lease between the County of Lake and Ronn and Montie Westhart for Warehouse and Workshop space in Lower Lake, and authorize Chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: December 9, 2015
SUBJECT: Request to Approve the Lease Agreement Between the
County of Lake and Ronn and Montie Westhart for
Warehouse and Workshop Space in Lower Lake
EXECUTIVE SUMMARY:
Ronn and Montie Westhart have leased warehouse space to our department since August 1, 2007. Rather than request an extension, we are requesting that a new lease agreement be signed.
The term of this lease is 07/1/2015 - 6/30/2018 and the annual cost is $12,650.00, which has been budgeted in FY 2015/16. There is no County cost associated with this lease.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $12,650.00
Amount Budgeted: $12,650.00
Additional Requested:
Annual Cost (if planned for future years): $12,650.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the lease between the County of Lake and Ronn and Montie Westhart for Warehouse and Workshop space in Lower Lake, and authorize Chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.12Approve the Purchase of Cisco Network Equipment as Part of Department’s Tech Refresh, in the amount of $38,115.31 from Nexus IS, a CMAS contractor, and authorize the Social Services Director to sign purchase order.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Our department is currently going through a tech refresh to replace dated network equipment. New equipment provides us with technological updates that will help in ensuring that our networks will be able to communicate with other networks operated by the State. New equipment will also allow our systems to be up to date on the taxing requirements related to encryption and protection of data.
We are requesting your approval to purchase the necessary Cisco networking equipment to begin the process of updating our equipment. The first of these purchases is in the amount of $38,115.31, which has been budgeted for this fiscal year.
We are also recommending that the purchase be made from Nexus IS, which is a CMAS contractor.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $38,115.31
Amount Budgeted: $40,000.00
Additional Requested:
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase of Cisco networking equipment in the amount of $38,115.31 from Nexus IS, a CMAS contractor, and authorize DSS Director to sign purchase order.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: December 9, 2015
SUBJECT: Request to Approve the Purchase of Cisco Network
Equipment as Part of Department's Tech Refresh
EXECUTIVE SUMMARY:
Our department is currently going through a tech refresh to replace dated network equipment. New equipment provides us with technological updates that will help in ensuring that our networks will be able to communicate with other networks operated by the State. New equipment will also allow our systems to be up to date on the taxing requirements related to encryption and protection of data.
We are requesting your approval to purchase the necessary Cisco networking equipment to begin the process of updating our equipment. The first of these purchases is in the amount of $38,115.31, which has been budgeted for this fiscal year.
We are also recommending that the purchase be made from Nexus IS, which is a CMAS contractor.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $38,115.31
Amount Budgeted: $40,000.00
Additional Requested:
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase of Cisco networking equipment in the amount of $38,115.31 from Nexus IS, a CMAS contractor, and authorize DSS Director to sign purchase order.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.13Approve Lease Agreement Between the County of Lake and Ronn and Montie Westhart for Additional Warehouse and Workshop Space in Lower Lake, term of this lease is 01/01/2016 - 6/30/2018, the cost for the remainder of the Fiscal Year is $4,950.00 with an annual cost thereafter of $9,075.00, and authorize the Chair to sign.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As has been expressed to the Space Committee, our department is currently in need of space to address a number of needs.
We are currently in the process of renewing a lease for warehouse space. Ronn and Montie Westhart, who have leased warehouse space to our department since August 1, 2007, have additional warehouse space that our department would like to lease.
The term of this lease is 01/01/2016 - 6/30/2018 and the cost for the remainder of the Fiscal Year is $4,950.00 and the annual cost after that will be $9,075.00.
There is no County cost associated with this lease.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $4,950.00
Amount Budgeted: $9,075.00
Additional Requested:
Annual Cost (if planned for future years): $9,075.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the lease between the County of Lake and Ronn and Montie Westhart for additional Warehouse and Workshop space in Lower Lake, and authorize Chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: December 9, 2015
SUBJECT: Request to Approve Lease Agreement Between the
County of Lake and Ronn and Montie Westhart for
Additional Warehouse and Workshop Space in Lower Lake
EXECUTIVE SUMMARY:
As has been expressed to the Space Committee, our department is currently in need of space to address a number of needs.
We are currently in the process of renewing a lease for warehouse space. Ronn and Montie Westhart, who have leased warehouse space to our department since August 1, 2007, have additional warehouse space that our department would like to lease.
The term of this lease is 01/01/2016 - 6/30/2018 and the cost for the remainder of the Fiscal Year is $4,950.00 and the annual cost after that will be $9,075.00.
There is no County cost associated with this lease.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $4,950.00
Amount Budgeted: $9,075.00
Additional Requested:
Annual Cost (if planned for future years): $9,075.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the lease between the County of Lake and Ronn and Montie Westhart for additional Warehouse and Workshop space in Lower Lake, and authorize Chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.14Approve out-of-state travel to Las Vegas, NV, for Lt. Corey Paulich and Investigator John Drewrey, to attend the CHIA conference between March 1-4, 2016.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Office requests approval to attend the California Homicide Investigator's training being given in Las Vegas, Nevada. A copy of the course flyer is attached for your review. Travel dates will be March 1st through March 4th, 2016. Investigator John Drewrey and Lt. Corey Paulich will be attending and the estimated cost is $2,000. This course is budgeted in 2201/29.50.
The California Homicide Investigators Association (CHIA) is a non-profit organization that was formed in 1968 when homicide detectives from Los Angeles and San Francisco met over dinner to discuss the Zodiac Killer investigation.
This simple dinner gathering grew into what is now the largest organization of homicide and death investigation professionals in the United States.
Since its inception, the CHIA membership has grown to over 3,000 members that include law enforcement representatives from all over the United States and Canada.
The mission of the California Homicide Investigators Association (CHIA) is to provide investigative support, training and networking opportunities to homicide investigators, prosecutors and death investigation professionals throughout the Western United States.
The "cornerstone" of our Association is our annual training conference that now attracts upwards of 800 homicide detectives, coroner investigators, support workers and prosecutors from across the nation.
During this three-day event, the participants attend notable case presentations and training seminars. In addition, the conference provides a fertile environment for networking, individual case evaluations and discussions of investigative techniques with some of the top investigators and prosecutors in the country.
As we assign new detectives to the unit this would not only provide continuing training as it relates to homicide investigations, but give them those contacts to assist them.
The conference provides training in techniques and updates in case laws as it pertains to major investigations. It is one thing to testify at a homicide trial that you have attended a homicide course some years ago, but if you are also able to say you have received continuing training as a member of CHIA, speaks volumes to a jury.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 2,000
Amount Budgeted: 3,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends your Board approve out of state travel to Las Vegas, NV, for Lt. Corey Paulich and Investigator John Drewrey, to attend the CHIA conference between March 1-4, 2016.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: December 5, 2015
SUBJECT: Approval for Out of State travel to Las Vegas, Nevada for California Homicide Investigator training (CHIA)
EXECUTIVE SUMMARY:
The Sheriff's Office requests approval to attend the California Homicide Investigator's training being given in Las Vegas, Nevada. A copy of the course flyer is attached for your review. Travel dates will be March 1st through March 4th, 2016. Investigator John Drewrey and Lt. Corey Paulich will be attending and the estimated cost is $2,000. This course is budgeted in 2201/29.50.
The California Homicide Investigators Association (CHIA) is a non-profit organization that was formed in 1968 when homicide detectives from Los Angeles and San Francisco met over dinner to discuss the Zodiac Killer investigation.
This simple dinner gathering grew into what is now the largest organization of homicide and death investigation professionals in the United States.
Since its inception, the CHIA membership has grown to over 3,000 members that include law enforcement representatives from all over the United States and Canada.
The mission of the California Homicide Investigators Association (CHIA) is to provide investigative support, training and networking opportunities to homicide investigators, prosecutors and death investigation professionals throughout the Western United States.
The "cornerstone" of our Association is our annual training conference that now attracts upwards of 800 homicide detectives, coroner investigators, support workers and prosecutors from across the nation.
During this three-day event, the participants attend notable case presentations and training seminars. In addition, the conference provides a fertile environment for networking, individual case evaluations and discussions of investigative techniques with some of the top investigators and prosecutors in the country.
As we assign new detectives to the unit this would not only provide continuing training as it relates to homicide investigations, but give them those contacts to assist them.
The conference provides training in techniques and updates in case laws as it pertains to major investigations. It is one thing to testify at a homicide trial that you have attended a homicide course some years ago, but if you are also able to say you have received continuing training as a member of CHIA, speaks volumes to a jury.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 2,000
Amount Budgeted: 3,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Estimated costs are $2,000 and are budgeted in the Sheriff/Coroner budget 2201/29.50
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends your Board approve out of state travel to Las Vegas, NV, for Lt. Corey Paulich and Investigator John Drewrey, to attend the CHIA conference between March 1-4, 2016.
7.15(a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2016-17 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $177,558.00, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2015-16 online tax bills and e-payment processing services, in the amount of $4,204.73, and authorize the Chair to sign.
(a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2015-16 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $177,558.00, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2015-16 online tax bills and e-payment processing services, in the amount of $4,204.73, and authorize the Chair to sign.
Agreement
passed on consent
approved
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The 2015-16 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.
The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, and Online Business Property Filing Licensing /Support. The Maintenance Agreement for fiscal year 2015-16 is $177,558.00. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,204.73. These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments.
Primary users of the system are the Tax Collector, Auditor, and the Assessor. Additional users include Special Districts and Information Technology. The County has more than 150 registered users on the system and provides online public access via the Tax Collector's website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $181,762.73
Amount Budgeted: $181,762.73
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Funds were budgeted for the estimated cost from 001-1122-711.17-00. Additional funds were budgeted from 295-8695-711.80.80 in the amount of $12,000.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval of the agreement and authorization for the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Barbara C. Ringen, Treasurer - Tax Collector
DATE: December 16, 2015
SUBJECT: Megabyte Property Tax System Agreement
EXECUTIVE SUMMARY:
The 2015-16 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.
The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, and Online Business Property Filing Licensing /Support. The Maintenance Agreement for fiscal year 2015-16 is $177,558.00. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,204.73. These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments.
Primary users of the system are the Tax Collector, Auditor, and the Assessor. Additional users include Special Districts and Information Technology. The County has more than 150 registered users on the system and provides online public access via the Tax Collector's website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $181,762.73
Amount Budgeted: $181,762.73
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Funds were budgeted for the estimated cost from 001-1122-711.17-00. Additional funds were budgeted from 295-8695-711.80.80 in the amount of $12,000.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval of the agreement and authorization for the Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.15. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Brown, and Farrington
8. Timed Items
8.19:02 A.M. - Election of Chair of the Board of Supervisors and Vice-Chair of the Board of Supervisors for 2016 (outgoing Chair conducts election)
Appointment
Motion carried · 2 motions
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Farrington, and by vote of the Board, elected Supervisor Brown Chair of the Board of Supervisors for 2016. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Farrington, and by vote of the Board, elected Supervisor Smith Vice-Chair of the Board of Supervisors for 2016. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
8.29:04 A.M. - (Sitting as the Lake County Board of Equalization) - Election of Chair and Vice-Chair of the Lake County Local Board of Equalization for 2016.
Appointment
approved
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Smith, and by vote of the Board, elected Director Comstock Chair of the Lake County Local Board of Equalization for 2016. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Smith, and by vote of the Board, elected Director Steele Vice-Chair of the Lake County Local Board of Equalization for 2016. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
8.39:05 A.M. - (Sitting as the Lake County In-Home Supportive Services) - Election of Chair and Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2016.
Appointment
Motion carried · 2 motions
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Farrington, and by vote of the Board, elected Director Brown Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2016. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Farrington, and by vote of the Board, elected Director Smith Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2016. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
8.49:10 A.M. - Presentation of Proclamation Celebrating Calpine's 55th Year of Geothermal Power Operations at the Geysers
Proclamation
Clerk’s notes: Chair Brown read the proclamation into the record and presented it to a representative from Calpine, who spoke.
8.59:12 A.M - Swearing in ceremony for Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson
Action Item
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the January 5, 2016 Board of Supervisors meeting for a swearing in ceremony for newly hired Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Positions are currently budgeted in the Sheriff/Jail budget 2301
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: December 8, 2015
SUBJECT: Request for swearing in ceremony for Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the January 5, 2016 Board of Supervisors meeting for a swearing in ceremony for newly hired Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Positions are currently budgeted in the Sheriff/Jail budget 2301
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
This item was continued to January 19, 2016 at 9:10 a.m.
8.69:15 A.M. - Public Input
Clerk’s notes: There was no public input.
8.710:00 A.M. - Public Bid Opening for Sale of County Surplus Real Property: (a) 3 bedroom/2 bathroom single-family manufacture home located at 6322 7th Avenue, Lucerne, California, also identified by Assessor’s Parcel Number 034-122-34-00, at the minimum bid price of seventy-five thousand dollars ($75,000). (b) 3 bedroom/2 bathroom single-family manufacture home located at 5957 Grove Street, Lucerne, California, also identified by Assessor’s Parcel Number 034-315-17-00 at the minimum bid price of seventy thousand dollars ($70,000). (c) 2 bedroom/1 bathroom single-family manufacture home located at 6825 Floyd Way, Lucerne, California, also identified by Assessor’s Parcel Number 031-173-68-00, at the minimum bid price of sixty-eight thousand dollars ($68,000).
Action Item
No Board action was taken on this item.
Clerk’s notes: Chair Brown opened the public hearing.
(a) No bids were received and no one present wished to speak.
(b) No bids were received and no one present wished to speak.
(c) No bids were received and no one present wished to speak.
Chair Brown closed the public hearing.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Chairman’s recommended 2016 committee assignments for members of the Board of Supervisors.
Appointment
approved
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Please see attached recommendations for 2017 committee assignments for members of the Board of Supervisors.
..Recommended Action
RECOMMENDED ACTION:
Approve Chairman's recommended 2017 committee assignments for members of the Board of Supervisors.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Chairman
DATE: January 3, 2017
SUBJECT: Consideration of Chairman's recommended 2017 committee assignments for members of the Board of Supervisors
EXECUTIVE SUMMARY:
Please see attached recommendations for 2017 committee assignments for members of the Board of Supervisors.
..Recommended Action
RECOMMENDED ACTION:
Approve Chairman's recommended 2017 committee assignments for members of the Board of Supervisors.
On motion of Supervisor Smith, and by vote of the Board, approved all Chairman recommendations for 2016 committee assignments for members of the Board of Supervisors. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.3Status Reports/Updates of response and recovery efforts from OES, assisting agencies and/or community groups consequent to 2015 wildland fires.
Clerk’s notes: Recovery Coordinator Carol Huchingson provided an update to the Board in regard to debris removal operations, which had taken a break over the holidays. She indicated that data is currently being gathered in regard to trucks and heavy equipment that have been used in the county for air quality management purposes and to be used for future plans for road repairs.
The Area Field Office which is being used by FEMA and CalOES will be closing January 29, 2016, as well as the Joint Field Office (JFO) in Sacramento.
Ms. Huchingson reported that staff is working on a survey to gather information as to the plans of Valley Fire survivors (both homeowners and renters) in regard to rebuilding or relocating. The survey will also be available online. There are currently 21 lease manufactured homes, with the majority being located at Lakeview Estates and the rest on private land. Community Development Department reported this week that 11 permits have been issued for rebuild, 4 manufactured home permits, 20 plan reviews in the works, 6 private mobile/RV permits and 16 permits for FEMA manufactured homes.
FEMA and CalOES have approved the $17 million dollar contract for the hazardous trees removal project.
As far as debris removal on private property, it was reported that 840 properties have been cleared at a rate of roughly 20 per day.
The Mobile Laundry unit will be located in Middletown between the arena and the Lions Club, however staff is still working out final details to enter into an agreement with the proprietors. There are plans to work with North Coast Opportunities to arrange volunteer staff.
The lease with WorkRight expires March 26th, therefore efforts are winding down and the need to get remaining items out to victims is crucial. State Farm Foundation announced they would donate $10,000 for weather radios to provide burn area residents in order to stay in touch during potential disasters. There are plans to recognize the Foundation at an upcoming Board meeting.
FEMA and CalOES have approved the $17 million dollar contract for the hazardous trees removal project.
As far as debris removal on private property, it was reported that 840 properties have been cleared at a rate of roughly 20 per day.
9.4Consideration of Continuing the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Proclamation
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Karen Tait, M.D., Health Officer
DATE: December 16, 2015
SUBJECT: Consideration of Extending the Proclamation of a Local Health Emergency for an Additional Two-Week Period of Time
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
On motion of Supervisor Comstock, and by vote of the Board, continued the Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
Clerk’s notes: Environmental Health Director Ray Ruminski presented the item to the Board, as Dr. Tait was unavailable to attend.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.5Consideration of Continuing the Proclamation of Emergency Declaration for Wildfire Conditions
Proclamation
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and I declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and I declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: December 30, 2015
SUBJECT: Consideration of Continuing the Proclamation of Emergency Declaration for Wildfire Conditions
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and I declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and I declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.
On motion of Supervisor Comstock, and by vote of the Board, continued the Proclamation of Emergency Declaration for Wildfire Conditions. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Brown asked if anyone present wished to speak and Greg Scott spoke. No one else present wished to speak and the public input portion of the item was closed.
9.6Consideration of appointing County representatives to meet with the City of Lakeport representatives to negotiate an out-of-area service agreement to provide water to the South Main Street/ Soda Bay Road Corridor
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
During the Board of Supervisors meeting on December 15, 2015 the Board reached a consensus to appoint a negotiating team to meet with City of Lakeport representatives to negotiate an out-of-area service agreement for the City of Lakeport to provide water to the South Main Street and Soda Bay Road corridor.
The matter needs to be placed on the agenda for the Board to take formal action to appoint County representatives.
..Recommended Action
RECOMMENDED ACTION:
Appoint County representatives to meet with City of Lakeport representatives to discuss and/or negotiate potential out-of-area service agreement to provide water to the South Main Street and Soda Bay corridor in the unincorporated area of South Lakeport
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Chair Farrington
DATE: December 29, 2015
SUBJECT: Discussion and Consideration of Appointment of County representatives to meet with City of Lakeport representatives to discuss and/or negotiate potential out-of-area service agreement to provide water to the South Main Street and Soda Bay corridor in the unincorporated area of South Lakeport.
EXECUTIVE SUMMARY:
During the Board of Supervisors meeting on December 15, 2015 the Board reached a consensus to appoint a negotiating team to meet with City of Lakeport representatives to negotiate an out-of-area service agreement for the City of Lakeport to provide water to the South Main Street and Soda Bay Road corridor.
The matter needs to be placed on the agenda for the Board to take formal action to appoint County representatives.
..Recommended Action
RECOMMENDED ACTION:
Appoint County representatives to meet with City of Lakeport representatives to discuss and/or negotiate potential out-of-area service agreement to provide water to the South Main Street and Soda Bay corridor in the unincorporated area of South Lakeport
On motion of Supervisor Steele, and by vote of the Board, appointed Supervisors Farrington and Brown to a negotiating team to negotiate with the City of Lakeport an out-of-area service agreement to provide water to the South Main Street/Soda Bay Road Corridor. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
Clerk’s notes: Supervisor Farrington presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.7Consideration of Letter to Assembly Member Bill Dodd and Senator Mike McGuire to Request Special Legislation to Overturn the Decision of the California Public Utilities Commission Regarding Pacific Gas & Electric’s Increase of the Power Charge Indifferent Adjustment
Letter
approved
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Your Board has witnessed that Pacific Gas & Electric's (PG&E) proposal to the California Public Utilities Commission (CPUC) to increase the Power Charge Indifferent Adjustment (PCIA) was successful. This charge is only applied to CCA customers since PG&E does not generate power for these customers. This change is detrimental to existing and future CCA programs because it makes it difficult for CCA programs to be cost-competitive with PG&E's rates.
Supervisor Farrington has requested that staff prepare a letter to our local legislators, requesting them to introduce special legislation to overturn the CPUC's decision regarding PG&E's PCIA increase.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board send the attached letter to Assembly Member Bill Dodd and Senator Mike McGuire to request special legislation to overturn the decision of the California Public Utilities Commission regarding Pacific Gas & Electric's increase the Power Charge Indifferent Adjustment.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Josh Jones, Deputy County Administrative Officer
DATE: December 30, 2015
SUBJECT: Consideration of Letter to Assembly Member Bill Dodd and Senator Mike McGuire to Request Special Legislation to Overturn the Decision of the California Public Utilities Commission Regarding Pacific Gas & Electric's Increase of the Power Charge Indifferent Adjustment
EXECUTIVE SUMMARY:
Your Board has witnessed that Pacific Gas & Electric's (PG&E) proposal to the California Public Utilities Commission (CPUC) to increase the Power Charge Indifferent Adjustment (PCIA) was successful. This charge is only applied to CCA customers since PG&E does not generate power for these customers. This change is detrimental to existing and future CCA programs because it makes it difficult for CCA programs to be cost-competitive with PG&E's rates.
Supervisor Farrington has requested that staff prepare a letter to our local legislators, requesting them to introduce special legislation to overturn the CPUC's decision regarding PG&E's PCIA increase.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board send the attached letter to Assembly Member Bill Dodd and Senator Mike McGuire to request special legislation to overturn the decision of the California Public Utilities Commission regarding Pacific Gas & Electric's increase the Power Charge Indifferent Adjustment.
On motion of Supervisor Farrington, and by vote of the Board, approved the letter to Assembly Member Bill Dodd and Senator Mike McGuire requesting special legislation to overturn the decision of the California Public Utilities Commission regarding Pacific Gas & Electric’s increase of the Power Charge Indifferent Adjustment. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
Clerk’s notes: Supervisor Farrington presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.8Discussion and Consideration of (a) Impacts to current and local regulation of medical marijuana in light of the passage of the State Medical Marijuana Regulation and Safety Act; (b) Support of urgency legislation to be introduced by Assemblymember Wood to strike the March 1, 2016 deadline and maintain a local jurisdiction's ability to create their own regulation; and (c) Formation of an Ad Hoc Committee to assess impacts of the State Medical Marijuana Regulation and Safety Act, and make recommendations to this Board.
Action Item
Motion carried · 2 motions
Carried 5-0 — moved by Farring
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Farrington
Brown: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Farrington: aye Smith: aye Steele: aye
Staff memo
(a) Impacts to current and local regulation of medical marijuana in light of the passage of the State Medical Marijuana Regulation and Safety Act;
(b) Support of urgency legislation to be introduced by Assemblymember Wood to strike the March 1, 2016 deadline and maintain a local jurisdiction's ability to create their own regulation; and
(c) Formation of an Ad Hoc Committee to assess impacts of the State Medical Marijuana Regulation and Safety Act, and make recommendations to this Board.
..Recommended Action
RECOMMENDED ACTION:
I recommend that this Ad Hoc Committee be comprised of: two Board members; (I suggest myself and Supervisor Brown); (one) representative from the Lake County Sheriff's Department (I suggest Sheriff Martin or Undersheriff Macedo); (one) representative from Community Development Department; (I suggest Rick Coel); and (one) representative from the District Attorney's Office (I suggest District Attorney Don Anderson).
I thank this Board in advance for its consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Chair Farrington
DATE: December 29, 2015
SUBJECT: Discussion and Consideration of (a) Impacts to current and local regulation of medical marijuana in light of the passage of the State Medical Marijuana Regulation and Safety Act; (b) Support of urgency legislation to be introduced by Assemblymember Wood to strike the March 1, 2016 deadline and maintain a local jurisdiction's ability to create their own regulation; and (c) Formation of an Ad Hoc Committee to assess impacts of the State Medical Marijuana Regulation and Safety Act, and make recommendations to this Board.
EXECUTIVE SUMMARY:
I respectfully request that the Board take up the following items for discussion and consideration:
(a) Impacts to current and local regulation of medical marijuana in light of the passage of the State Medical Marijuana Regulation and Safety Act;
(b) Support of urgency legislation to be introduced by Assemblymember Wood to strike the March 1, 2016 deadline and maintain a local jurisdiction's ability to create their own regulation; and
(c) Formation of an Ad Hoc Committee to assess impacts of the State Medical Marijuana Regulation and Safety Act, and make recommendations to this Board.
..Recommended Action
RECOMMENDED ACTION:
I recommend that this Ad Hoc Committee be comprised of: two Board members; (I suggest myself and Supervisor Brown); (one) representative from the Lake County Sheriff's Department (I suggest Sheriff Martin or Undersheriff Macedo); (one) representative from Community Development Department; (I suggest Rick Coel); and (one) representative from the District Attorney's Office (I suggest District Attorney Don Anderson).
I thank this Board in advance for its consideration.
a) Informational discussion only.
b) On motion of Supervisor Farring, and by vote of the Board, approved supporting urgency legislation to be introduced by Assemblymember Wood to strike the March 1, 2016 deadline and maintain a local jurisdiction's ability to create their own regulation. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
c) On motion of Supervisors Farrington, and by vote of the Board, approved the formation of an AdHoc committe and to be comprised of a representative from the Sheriff's office, District Attorney, Agricultural Departments, and Supervisors Farrington and Brown. The motion carried by the following vote:
Ayes: Supervisors Comstock Smith, Steele, Farrington, and Brown
Clerk’s notes: Supervisor Farrington presented the item to the Board.
Sheriff Brian Martin, Community Development Director Richard Coel, and Agricultural Commissioner Steven Hajik gave their input to the Board.
Chair Brown asked if anyone from the public wished to speak and the following people spoke: John Brosnan, Michael Green, Frank Perez, Joe Fernandez, and Brandon Thompson. No one else present wished to speak and the public input portion of the item was closed.
9.9Consideration of (a) Resolution Amending Resolution No. 2015-119 Adopting the FY 15-16 Final Budget to Appropriate Funds for Animal Care & Control Crematory; and (b) Resolution Approving an Application for Funding under the United States Department of Agriculture's Rural Development Community Facilities Program for the Animal Care and Control Crematory
Resolution
Staff memo
EXECUTIVE SUMMARY:
Staff requests your Board's approval to submit a grant application to the United States Department of Agriculture's Community Facilities Grant Program to replace a crematory for the Animal Care and Control Department.
Through the USDA Grant Program, the County is eligible for grant funding of up to $20,000. This project's total cost is $35,240 with $15,240 required from local sources which will be provided by monies in the General Fund.
The current animal crematory has been in use since 1999 and was only expected to have an initial lifespan of 10 years. With care and maintenance it has functioned well past this timeframe, but recent downtime has proven that the time for replacement has come.
This application for the USDA's Community Facilities Grant Program would allow for a replacement animal crematory. This project will help ensure this valuable service continues for at least another decade.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached, "Resolution Approving an Application for Funding Under the United States Department of Agriculture's Rural Development Community Facilities Program for a Crematory for the Animal Care and Control Department" and "Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Adjust Revenues and Appropriations in Budget Unit 2303 - Juvenile Hall and Budget Unit 2703 - Animal Care and Control".
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Animal Care and Control Director
DATE: December 22, 2015
SUBJECT: Consideration of USDA Grant Application for a Crematory for the Animal Care and Control Department and Accompanying Budget Amendment
EXECUTIVE SUMMARY:
Staff requests your Board's approval to submit a grant application to the United States Department of Agriculture's Community Facilities Grant Program to replace a crematory for the Animal Care and Control Department.
Through the USDA Grant Program, the County is eligible for grant funding of up to $20,000. This project's total cost is $35,240 with $15,240 required from local sources which will be provided by monies in the General Fund.
The current animal crematory has been in use since 1999 and was only expected to have an initial lifespan of 10 years. With care and maintenance it has functioned well past this timeframe, but recent downtime has proven that the time for replacement has come.
This application for the USDA's Community Facilities Grant Program would allow for a replacement animal crematory. This project will help ensure this valuable service continues for at least another decade.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached, "Resolution Approving an Application for Funding Under the United States Department of Agriculture's Rural Development Community Facilities Program for a Crematory for the Animal Care and Control Department" and "Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Adjust Revenues and Appropriations in Budget Unit 2303 - Juvenile Hall and Budget Unit 2703 - Animal Care and Control".
a) This item was postponed and will be placed on the Consent Agenda, January 19, 2016.
b) Supervisor Comstock offered the Resolution and it was passed by roll call vote (5 ayes).
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board, requesting (a) be carried over to January 19th Consent Agenda.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.10Consideration of Resolution of Intent to Sell Real Property Not Required for Public Use, Known as Holiday Harbor, Located at 3605 and 3655 Lakeshore Boulevard, Nice and Establishing a Minimum Bid Price of One Million Two Hundred Thousand ($1,200,000), and Other Terms and Conditions
Resolution
Staff memo
EXECUTIVE SUMMARY:
Since your Board last discussed the sale of Holiday Harbor on June 29, 2015, Supervisor Steele hosted a public meeting in Nice at which various options regarding which parcels would be sold were discussed. Although various opinions were expressed regarding whether the County should retain the property or sell it, Supervisor Steele and staff assured those in attendance that public access would remain along the shoreline even though the property would be sold. Supervisor Steele is satisfied that the County should proceed with the sale of all parcels associated with Holiday Harbor.
Following a competitive selection process, Tim Vi Tran of The Ivy Group, was selected to develop a custom website to help sell the property. Mr. Tran has submitted a broker's opinion of value and an independent appraiser has also submitted his own findings. Using these two professional estimates, staff would recommend listing the property for sale at $1,200,000. Additionally, adequate time will be need to market the property and solicit bids, so staff recommends holding the bid opening on March 1, 2016.
Although Mr. Tran has been selected to specifically assist in marketing the property, any real estate broker who represents the winning bidder is eligible to receive a commission. Staff recommends that the commission rate be 4%. Staff also recommends requiring that an earnest money deposit of 4% be deposited in an escrow account by the winning bidder by 2:00 P.M. on the date of the bid opening. The earnest money deposit shall be refundable only within the first 30 days of escrow.
Staff and the Ivy Group are now ready to fully market the property and in order to do so we request that the Board adopt the attached Resolution.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of Resolution Declaring the Board of Supervisors Intent to Sell Property, Not Required for Public Use, Known as Holiday Harbor, Located at 3605 and 3655 Lakeshore Boulevard, Nice, California (APN 032-133-35 and 032-137-01), Pursuant to Government Code Section 25520 Et Seq.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
Josh Jones, Deputy County Administrative Officer
DATE: December 29, 2015
SUBJECT: Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property, Not Required for Public Use, Known as Holiday Harbor, Located at 3605 and 3655 Lakeshore Boulevard, Nice, California (APN 032-133-35 and 032-137-01), Pursuant to Government Code Section 25520 Et Seq.
EXECUTIVE SUMMARY:
Since your Board last discussed the sale of Holiday Harbor on June 29, 2015, Supervisor Steele hosted a public meeting in Nice at which various options regarding which parcels would be sold were discussed. Although various opinions were expressed regarding whether the County should retain the property or sell it, Supervisor Steele and staff assured those in attendance that public access would remain along the shoreline even though the property would be sold. Supervisor Steele is satisfied that the County should proceed with the sale of all parcels associated with Holiday Harbor.
Following a competitive selection process, Tim Vi Tran of The Ivy Group, was selected to develop a custom website to help sell the property. Mr. Tran has submitted a broker's opinion of value and an independent appraiser has also submitted his own findings. Using these two professional estimates, staff would recommend listing the property for sale at $1,200,000. Additionally, adequate time will be need to market the property and solicit bids, so staff recommends holding the bid opening on March 1, 2016.
Although Mr. Tran has been selected to specifically assist in marketing the property, any real estate broker who represents the winning bidder is eligible to receive a commission. Staff recommends that the commission rate be 4%. Staff also recommends requiring that an earnest money deposit of 4% be deposited in an escrow account by the winning bidder by 2:00 P.M. on the date of the bid opening. The earnest money deposit shall be refundable only within the first 30 days of escrow.
Staff and the Ivy Group are now ready to fully market the property and in order to do so we request that the Board adopt the attached Resolution.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of Resolution Declaring the Board of Supervisors Intent to Sell Property, Not Required for Public Use, Known as Holiday Harbor, Located at 3605 and 3655 Lakeshore Boulevard, Nice, California (APN 032-133-35 and 032-137-01), Pursuant to Government Code Section 25520 Et Seq.
This item was continued to a later date.
9.11(Sitting concurrently as the Board of Supervisors and the Lake County Sanitation District Board of Directors) - Consideration of Extension of “Fee Waiver and Deferral Policy for Economic Development Projects” through December 31, 2016.
Action Item
Staff memo
EXECUTIVE SUMMARY:
As your Board will recall, in December 2011 your Board adopted a policy of temporary fee waivers and deferrals designed to help promote the creation, survival, and expansion of local businesses by providing upfront cost savings for projects that meet certain job creation, job retention, and/or tax generating criteria. Each subsequent year, your Board extended the policy for another year.
Since Lake County is still recovering from the Great Recession, with an unemployment rate higher than the State average, and recovering from the Valley Fire, staff recommends your Board approve the extension of this policy through December 31, 2016.
While the planning fees for large projects are not significant when considering the total cost of the project, it is one incentive the County can offer. The FY 2015/16 Adopted Budget includes the use of prior year carry over monies to offset any potential loss of revenue that may result from continuing this fee waiver policy.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board, sitting concurrently as the Lake County Sanitation District Board of Directors, approve the extension of the "Fee Waiver and Deferral Policy for Economic Development Projects," through December 31, 2016.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: June 23, 2015
SUBJECT: Consideration of Extension of "Fee Waiver and Deferral Policy for Economic Development Projects" through December 31, 2016
EXECUTIVE SUMMARY:
As your Board will recall, in December 2011 your Board adopted a policy of temporary fee waivers and deferrals designed to help promote the creation, survival, and expansion of local businesses by providing upfront cost savings for projects that meet certain job creation, job retention, and/or tax generating criteria. Each subsequent year, your Board extended the policy for another year.
Since Lake County is still recovering from the Great Recession, with an unemployment rate higher than the State average, and recovering from the Valley Fire, staff recommends your Board approve the extension of this policy through December 31, 2016.
While the planning fees for large projects are not significant when considering the total cost of the project, it is one incentive the County can offer. The FY 2015/16 Adopted Budget includes the use of prior year carry over monies to offset any potential loss of revenue that may result from continuing this fee waiver policy.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board, sitting concurrently as the Lake County Sanitation District Board of Directors, approve the extension of the "Fee Waiver and Deferral Policy for Economic Development Projects," through December 31, 2016.
There was Board consensus to postpone approval of this policy until the Board has a chance to meet with staff.
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of the item was closed.
9.12Consideration of the following appointments:
Lake County Audit Committee
Glenbrook Cemetery District Board of Trustees
Lower Lake Cemetery District Board of Trustees
Lower Lake Waterworks District One Board of Directors
Vector Control District Board of Trustees
Appointment
Motion carried · 6 motions
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Audit Committee: One (1) vacancy - general membership
Application received: Ronald Nagy - incumbent
Glenbrook Cemetery District Board of Trustees: Four (4) vacancies
Applications received: Harry Deffenbaugh - incumbent
Rob Bostock - incumbent
Frank DeHaven - incumbent
Lower Lake Cemetery District Board of Trustees: One (1) vacancy
Application received: Cheryl Craddick - incumbent
Lower Lake Waterworks District One Board of Directors: Two (2) vacancies
Application received: Roland Ledoux - incumbent
Ellen Pearson - incumbent
Vector Control District Board of Trustees: Three (3) vacancies
Applications received: Ronald Nagy - incumbent
Chuck Leonard - incumbent
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Asst. Clerk of the Board
DATE: December 22, 2015
SUBJECT: Consideration of Advisory Board Appointments
EXECUTIVE SUMMARY:
Audit Committee: One (1) vacancy - general membership
Application received: Ronald Nagy - incumbent
Glenbrook Cemetery District Board of Trustees: Four (4) vacancies
Applications received: Harry Deffenbaugh - incumbent
Rob Bostock - incumbent
Frank DeHaven - incumbent
Lower Lake Cemetery District Board of Trustees: One (1) vacancy
Application received: Cheryl Craddick - incumbent
Lower Lake Waterworks District One Board of Directors: Two (2) vacancies
Application received: Roland Ledoux - incumbent
Ellen Pearson - incumbent
Vector Control District Board of Trustees: Three (3) vacancies
Applications received: Ronald Nagy - incumbent
Chuck Leonard - incumbent
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Farrington, and by vote of the Board, appointed Ronald Nagy to the Lake County Audit Committee. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Comstock, and by vote of the Board, appointed Harry Deffenbaugh, Rob Bostock, and Frank DeHaven to the Glenbrook Cemetery District Board of Trustees. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Steele, and by vote of the Board, appointed Cheryl Craddick to the Lower Lake Cemetery District Board of Trustees. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Comstock, and by vote of the Board, appointed Roland Ledoux and Ellen Pearson to the Lower Lake Waterworks District One Board of Directors. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Farrington, and by vote of the Board, appointed Ronald Nagy to the Vector Control District Board of Trustees. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
On motion of Supervisor Comstock, and by vote of the Board, appointed Chuck Leonard to the Vector Control District Board of Trustees. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington, and Brown
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1): Lakeside Heights HOA v. County of Lake
Closed Session Item
10.3Public Employee Evaluation:
Title: Human Recources Director
Closed Session Item
10.4Public Employment pursuant to Gov. Code Sec. 54957 – Interviews
Title: County Administrative Officer
Title: Public Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at ?????