Board Of Supervisors — Tuesday, January 19, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution Amending Resolution No. 2015-119 to Amend the FY 15-16 Adopted Budget to Adjust Revenues and Appropriations in Budget Unit 2303 - Juvenile Hall and Budget Unit - Animal Care and Control.
Resolution
passed on consent
Staff memo
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached, "Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Adjust Revenues and Appropriations in Budget Unit 2303 - Juvenile Hall and Budget Unit 2703 - Animal Care and Control".
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Animal Care and Control Director
DATE: January 6, 2016
SUBJECT: Adopt Resolution Amending the FY 2015-16 Adopted Budget to Adjust Revenues and Appropriations in Budget Unit 2303 - Juvenile Hall and Budget Unit 2703 - Animal Care and Control in order to Provide a Match for a USDA Grant Application for a Crematory for the Animal Care and Control Department
EXECUTIVE SUMMARY:
On January 5, 2016 staff obtained your Board's approval to submit a grant application to the United States Department of Agriculture's Community Facilities Grant Program to replace a crematory for the Animal Care and Control Department.
Through the USDA Grant Program, the County is eligible for grant funding of up to $20,000. This project's total cost is $35,240 with $15,240 required from local sources which will be provided by monies in the General Fund.
At our last meeting, an error in the agenda title hindered your ability to approve an amendment to the budget. Staff now presents that budget amendment in its original form with the proper agenda title.
The budget amendment accomplishes three things:
1. Move savings from BU 2303 Juvenile Hall (a result from our recent agreement with Mendocino County) to BU 2703 Animal Care and Control to provide for the grant's local match requirement.
2. Account for the anticipated revenue coming from the USDA grant as revenue.
3. Appropriate the anticipated revenue coming from the USDA grant as well as the local match for the purchase of the equipment.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the attached, "Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Adjust Revenues and Appropriations in Budget Unit 2303 - Juvenile Hall and Budget Unit 2703 - Animal Care and Control".
7.2Approve Amendment to Agreement between the County of Lake and Regents of the University of California, Agriculture and Natural Resources for Master Gardner Services, a new contract maximum of $15,200 and 100% County funding, and authorize the County Administrative Officer/Purchasing Agent to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The County contracts with the University of California for Master Gardner services. Previously, the County and the University split these costs 50/50 with the intent that the County would secure 100% funding within a few years. Recently, Special Districts agreed to take on the University's 50% portion as Special Districts has utilized the services of the Master Gardeners for drought workshops. This change moves the total contract from $7,600 and 50% County funding to $15,200 and 100% County funding, which exceeds staff's authority to sign.
An amendment to the contract has been prepared to reflect this change in compensation. No other terms have been changed.
..Recommended Action
RECOMMENDED ACTION:
Staff requests that the Board authorize the County Administrative Officer/Purchasing Agent to sign the Amendment to the Contract with the Regents of the University of California, Agriculture and Natural Resources for Master Gardner Services
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Josh Jones, Deputy County Administrative Officer
DATE: January 8, 2016
SUBJECT: Approve Amendment to Agreement between the County of Lake and Regents of the University of California, Agriculture and Natural Resources for Master Gardner Services, a new contract maximum of $15,200 and 100% County funding, and authorize the County Administrative Officer/Purchasing Agent to sign.
EXECUTIVE SUMMARY:
The County contracts with the University of California for Master Gardner services. Previously, the County and the University split these costs 50/50 with the intent that the County would secure 100% funding within a few years. Recently, Special Districts agreed to take on the University's 50% portion as Special Districts has utilized the services of the Master Gardeners for drought workshops. This change moves the total contract from $7,600 and 50% County funding to $15,200 and 100% County funding, which exceeds staff's authority to sign.
An amendment to the contract has been prepared to reflect this change in compensation. No other terms have been changed.
..Recommended Action
RECOMMENDED ACTION:
Staff requests that the Board authorize the County Administrative Officer/Purchasing Agent to sign the Amendment to the Contract with the Regents of the University of California, Agriculture and Natural Resources for Master Gardner Services
7.3Authorize Assessor-Recorder Richard Ford to appoint Jim Campbell as Chief Deputy Assessor-Recorder at Step 5, due to his extraordinary experience.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to request your approval for me to appoint Jim Campbell at step 5 of the Chief Deputy Assessor-Recorder - Valuations position based on his extensive experience as outlined below. This request has the support of the Director of Human Resources.
Jim comes to the position with over 40 years of experience in appraisal and experience in the County of Lake, Assessor-Recorder's Office. During his experience, he has served as the Chief Deputy Assessor-Recorder - Valuations for over 13 years as well as other positions within the office. His level of knowledge and experience is unparalleled. He also possesses a Bachelor of Science in Political Science and a Master of International Business from California State University, Chico and Arizona State University respectively. He also possesses an Advanced Appraisal Certification from the California State Board of Equalization.
He will make a welcome addition to the Assessor-Recorder's Office.
..Recommended Action
RECOMMENDED ACTION:
Authorize Assessor-Recorder Richard Ford to appoint Jim Campbell as Chief Deputy Assessor-Recorder at Step 5, due to his extraordinary experience.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
DATE: January 9, 2016
SUBJECT: Authorize Assessor-Recorder Richard Ford to appoint Jim Campbell as Chief Deputy Assessor-Recorder at Step 5, due to his extraordinary experience.
EXECUTIVE SUMMARY:
I would like to request your approval for me to appoint Jim Campbell at step 5 of the Chief Deputy Assessor-Recorder - Valuations position based on his extensive experience as outlined below. This request has the support of the Director of Human Resources.
Jim comes to the position with over 40 years of experience in appraisal and experience in the County of Lake, Assessor-Recorder's Office. During his experience, he has served as the Chief Deputy Assessor-Recorder - Valuations for over 13 years as well as other positions within the office. His level of knowledge and experience is unparalleled. He also possesses a Bachelor of Science in Political Science and a Master of International Business from California State University, Chico and Arizona State University respectively. He also possesses an Advanced Appraisal Certification from the California State Board of Equalization.
He will make a welcome addition to the Assessor-Recorder's Office.
..Recommended Action
RECOMMENDED ACTION:
Authorize Assessor-Recorder Richard Ford to appoint Jim Campbell as Chief Deputy Assessor-Recorder at Step 5, due to his extraordinary experience.
7.4Adopt Resolution Approving the Purchase of a Temporary Construction Easement and Fee Title on a Portion of a Certain Parcel (APN 008-020-160) as Part of Bridge Replacement Project on Mathews Road, and Authorize the County Administrative Officer or the Public Works Director to Execute the Necessary Documents.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Mathews Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must occur.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $1,800 for a portion of the listed parcel and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-160, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,800
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-160, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 7, 2016
SUBJECT: Consideration of approving the purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-160) as part of bridge replacement project on Mathews Road, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents
EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Mathews Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must occur.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $1,800 for a portion of the listed parcel and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-160, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,800
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-160, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
7.5Adopt Resolution Approving the Purchase of a Temporary Construction Easement and Fee Title on a Portion of a Certain Parcel (APN 008-020-450) as Part of Bridge Replacement Project on Mathews Road, and authorize the County Administrative Officer or the Public Works Director to Execute the Necessary Documents
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Mathews Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must occur.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $600 for a portion of the listed parcel and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-450, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $600
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-450, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 7, 2016
SUBJECT: Consideration of approving the purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 008-020-450) as part of bridge replacement project on Mathews Road, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents
EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects.
The Manning Creek Bridge on Mathews Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must occur.
By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $600 for a portion of the listed parcel and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year.
This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-450, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $600
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 008-020-450, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.
7.6Approve Indemnification Agreement (Eickhoff Road) between the County of Lake and Regina Legoski.
Agreement
pulled on consent
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: As per past winters, County of Lake has had to gain emergency access through Regina Legoski's property because of flooding on Scotts Valley and Eickhoff Roads.
With another winter upon us, it appears that in all likelihood Scotts Valley Road and Eickhoff Road will flood once again requiring emergency vehicles and those trying to gain access to their homes in the area to pass over a portion of Regina Legoski's property due to said County roads being impassable.
Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 18, 2015
SUBJECT: Approval of Indemnification Agreement between Regina Legoski and the County of Lake
EXECUTIVE SUMMARY: As per past winters, County of Lake has had to gain emergency access through Regina Legoski's property because of flooding on Scotts Valley and Eickhoff Roads.
With another winter upon us, it appears that in all likelihood Scotts Valley Road and Eickhoff Road will flood once again requiring emergency vehicles and those trying to gain access to their homes in the area to pass over a portion of Regina Legoski's property due to said County roads being impassable.
Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the indemnification agreement between Regina Legoski and the County of Lake and Authorize the Chair to sign this agreement.
On motion of Supervisor Comstock, and by vote of the Board, approved the Indemnification Agreement between the County of Lake and Regina Legoski and directed staff to draft a letter to neighbors clarifying the appropriate use of private road. The motion carried by the following vote:
Clerk’s notes: Regina Legoski requested this item be pulled from the Consent Agenda. Chair Brown asked her to approach the mic and state her reason for doing so. Ms. Legoski stated her concerns, requesting a letter be sent to residents on Eickoff road, informing them again that their road is to be utilized for emergency personnel only. Public Works Director Scott DeLeon was present and spoke.
Chair Brown asked if anyone present wished to speak, no one wished to speak and the public input portion of this item was closed.
7.8Adopt Resolution Authorizing the Director of Public Works to Sign a Notice of Completion for Work Performed by Statewide Traffic Safety and Signs on the HR3 Sign Replacement and Striping Project.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The contract for the construction of the subject project, as authorized under the agreement dated October 22, 2014, was satisfactorily completed on November 5, 2015.
The attached resolution authorizing the signature of the Public Works Director on the notice of completion has been prepared for your consideration.
It is recommended that the Board approve the resolution at their next regular meeting.
..Recommended Action
RECOMMENDED ACTION:
It is recommended that the Board approve the resolution and authorize the chair to sign at their next regular meeting.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 6, 2016
SUBJECT: Approve Resolution authorizing the Director of Public Works to Sign a Notice of Completion for work Performed by Statewide Traffic Safety and Signs on the HR3 Sign Replacement and Striping Project, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The contract for the construction of the subject project, as authorized under the agreement dated October 22, 2014, was satisfactorily completed on November 5, 2015.
The attached resolution authorizing the signature of the Public Works Director on the notice of completion has been prepared for your consideration.
It is recommended that the Board approve the resolution at their next regular meeting.
..Recommended Action
RECOMMENDED ACTION:
It is recommended that the Board approve the resolution and authorize the chair to sign at their next regular meeting.
7.9(Sitting as the Lake County Watershed Protection District, Board of Directors) - Approve Amendment 4 to Agreement between the Lake County Watershed Protection District and Paragon Ltd for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, extending the Agreement period until December 31, 2016.
Agreement
proposed on consent
Staff memo
EXECUTIVE SUMMARY:
We request the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District (District) authorize the Chairman of the Board to execute Amendment 4 to an Agreement for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project. This item is not anticipated to be controversial, therefore, it may be placed on the Consent Agenda.
On March 23, 2004 the District entered into an agreement with the Department of Water Resources for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs.
On October 2, 2012, the Board entered into an agreement with Paragon Partners Ltd. to provide acquisition and relocation services for six parcels with homes. With the assistance of Paragon Partners, we have acquired 13 parcels, including 4 floodprone homes, totaling 342 acres. Offers were rejected for four properties, two of which included floodprone homes. Two remaining property owners, 12 parcels totaling 365 acres, are in the process of being acquired. Amendment 4 extends the agreement period for one year until December 31, 2016 to complete these sales. There is no increase in the contract amount.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign Amendment 4 to Agreement for Appraisal and Relocation Assistance Services for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project with Paragon Partners Ltd. Extending the agreement period for until December 31, 2016.
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Watershed Protection District, Board of Directors) - Approve Amendment 4 to Agreement between the Lake County Watershed Protection District and Paragon Ltd for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, extending the Agreement period until December 31, 2016.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: December 18, 2015
SUBJECT: Approval of Amendment 4 to Agreement for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project between Lake County Watershed Protection District and Paragon Partners Ltd.
EXECUTIVE SUMMARY:
We request the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District (District) authorize the Chairman of the Board to execute Amendment 4 to an Agreement for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project. This item is not anticipated to be controversial, therefore, it may be placed on the Consent Agenda.
On March 23, 2004 the District entered into an agreement with the Department of Water Resources for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs.
On October 2, 2012, the Board entered into an agreement with Paragon Partners Ltd. to provide acquisition and relocation services for six parcels with homes. With the assistance of Paragon Partners, we have acquired 13 parcels, including 4 floodprone homes, totaling 342 acres. Offers were rejected for four properties, two of which included floodprone homes. Two remaining property owners, 12 parcels totaling 365 acres, are in the process of being acquired. Amendment 4 extends the agreement period for one year until December 31, 2016 to complete these sales. There is no increase in the contract amount.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign Amendment 4 to Agreement for Appraisal and Relocation Assistance Services for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project with Paragon Partners Ltd. Extending the agreement period for until December 31, 2016.
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Watershed Protection District, Board of Directors) - Approve Amendment 4 to Agreement between the Lake County Watershed Protection District and Paragon Ltd for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, extending the Agreement period until December 31, 2016.
This item was pulled indefinitely by Water Resources Director Scott DeLeon.
7.10Approve Amendment No. 2 to Agreement between the County of Lake and Peterson Tractor Company for Equipment Repair and Service, an increase of $50,000 for a new contract maximum of $225,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Waste Management Division has contracted for a number of years for mobile maintenance services for its heavy equipment at the Eastlake Landfill. Peterson Tractor Company has provided field maintenance and repair services for the off-road heavy equipment since 2006. The scope and extensiveness of the debris removal resulting from the Rocky, Jeruselum, and Valley fires in Lake County have created significant impacts on the County's Eastlake Landfill and the equipment used for the everyday operations. As a result we are experiencing a higher amount of maintenance and repairs are needed to keep our equipment running safely, efficiently and effectively.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $50,000.00
Amount Budgeted: $175,000.00
Additional Requested: $50,000.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service currently has an annual amount not to exceed $175,000.00 per fiscal year. We are requesting an increase in the contract in the amount of $50,000.00 for the remainder of the fiscal year.
STAFFING IMPACT (if applicable): N/A
Recommendation
Staff recommends your Board approve the increase as outlined in Amendment NO. 2 (attached) in the amount of $50,000.00. That amount should be sufficient for the remainder of the fiscal year. If you have any questions or need additional information regarding this matter please feel free to contact me at 707-262-1618.
Original memo text
MEMORANDUM
To: Honorable Board of Supervisors
From: Kim K. Clymire, Interim Public Services Director
Subject: Amendment NO. 2 - Equipment Repair and Service contract between County of Lake and Peterson Tractor Company
Date: December 30, 2015
EXECUTIVE SUMMARY:
The Waste Management Division has contracted for a number of years for mobile maintenance services for its heavy equipment at the Eastlake Landfill. Peterson Tractor Company has provided field maintenance and repair services for the off-road heavy equipment since 2006. The scope and extensiveness of the debris removal resulting from the Rocky, Jeruselum, and Valley fires in Lake County have created significant impacts on the County's Eastlake Landfill and the equipment used for the everyday operations. As a result we are experiencing a higher amount of maintenance and repairs are needed to keep our equipment running safely, efficiently and effectively.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $50,000.00
Amount Budgeted: $175,000.00
Additional Requested: $50,000.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service currently has an annual amount not to exceed $175,000.00 per fiscal year. We are requesting an increase in the contract in the amount of $50,000.00 for the remainder of the fiscal year.
STAFFING IMPACT (if applicable): N/A
Recommendation: Staff recommends your Board approve the increase as outlined in Amendment NO. 2 (attached) in the amount of $50,000.00. That amount should be sufficient for the remainder of the fiscal year. If you have any questions or need additional information regarding this matter please feel free to contact me at 707-262-1618.
7.11Approve Request to Renew and Update Software and Hardware Support from California SAWS Consortium-IV, in the amount of $39,279, and authorize the Social Services Director to sign the purchase order and all other paperwork associated with purchase.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are aware, pursuant to the Joint Powers Agreement, C-IV is the web-based system we utilize, along with 37 other counties, for determining eligibility in the welfare programs and for granting public assistance. San Bernardino is the host county for the C-IV system and is the sole source vendor for purchase of C-IV equipment and software licenses.
We are required to purchase software support from the C-IV project at regularly scheduled intervals. It is also recommended that we purchase hardware support from the C-IV project as procuring equipment through them is more cost effective than going through a different process. Our current support will be expiring within this fiscal year.
The request to purchase software and hardware support is to renew and update current equipment and licenses and will run through 10/31/2019.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $39,279
Amount Budgeted: $40,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the request to renew and update software and hardware support from C-IV and authorize the Social Services Director to sign the purchase order and all other paperwork associated with this purchase.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Michael Martin, IS Supervisor
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: December 29, 2015
SUBJECT: Request to Renew and Update Software and Hardware
Support from C-IV
EXECUTIVE SUMMARY:
As you are aware, pursuant to the Joint Powers Agreement, C-IV is the web-based system we utilize, along with 37 other counties, for determining eligibility in the welfare programs and for granting public assistance. San Bernardino is the host county for the C-IV system and is the sole source vendor for purchase of C-IV equipment and software licenses.
We are required to purchase software support from the C-IV project at regularly scheduled intervals. It is also recommended that we purchase hardware support from the C-IV project as procuring equipment through them is more cost effective than going through a different process. Our current support will be expiring within this fiscal year.
The request to purchase software and hardware support is to renew and update current equipment and licenses and will run through 10/31/2019.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $39,279
Amount Budgeted: $40,000
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the request to renew and update software and hardware support from C-IV and authorize the Social Services Director to sign the purchase order and all other paperwork associated with this purchase.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Michael Martin, IS Supervisor
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.11, with the exception of 7.6 which was pulled at the request of resident Regina Legoski and taken up immediately after approval of the Consent Agenda, and 7.9 which was pulled indefinitely by Water Resources Director Scott DeLeon. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.29:10 A.M. - (Continued from January 5, 2016) - Swearing in ceremony for Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson
Ceremonial Item
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the January 5, 2016 Board of Supervisors meeting for a swearing in ceremony for newly hired Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Positions are currently budgeted in the Sheriff/Jail budget 2301
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: December 8, 2015
SUBJECT: Request for swearing in ceremony for Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson
EXECUTIVE SUMMARY:
The Sheriff's Department requests 10 minutes at the January 5, 2016 Board of Supervisors meeting for a swearing in ceremony for newly hired Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Positions are currently budgeted in the Sheriff/Jail budget 2301
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Clerk’s notes: Sheriff Martin introduced Correctional Officers Efren Jauregui, Jr., Shelby Crawford and Frank Gudmundson and administered the Oath of Office. The Board expressed their gratitude to the new Officers.
8.39:30 A.M. - PUBLIC HEARING - (Continued from December 1, 2015) - Consideration of Resolution Making Findings Necessary to Authorize an Energy Services Contract for Replacement and Upgrade of the Utility Service that Support the Buckingham Peak Communication Facility.
Public Hearing
This item was continued to January 26, 2016 at 10:00 a.m.
Clerk’s notes: Chair Brown opened the Public Hearing. Chief Deputy Jeff Rein requested the hearing be continued to January 26th at 10:00 a.m.
8.410:00 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,141.76, for 4595 Foothill Drive, Lucerne, CA (APN 034-032-28 - William Ward & Edith Ward)
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
I. PROPERTY OUTLINE:
Property Owner: William & Edith Ward
Location: 4595 Foothill Dr, Lucerne
APN: 034-032-28
Zoning: "R1", Single-Family Residential-Residential Design
Case #: 15-0215
II. ABATEMENT SUMMARY
On July 31, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 4595 Foothill Dr. Lucerne CA, within the Clearlake Beach Subdivision, and mailed, certified to the property owner of record due to weeds, overgrown brush and trees. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. Ward with 30 days to abate the property.
On October 13, 2015 the Community Development Department solicited and obtained bids for abatement of the weeds, overgrown brush and trees of the property. On October 29, 2015 a local contractor was awarded the contract and started work soon after. On December 7, 2015 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $1,141.76 and direct staff to Record a Notice of Lien against the property. The cost to clean up the property was $850.00. The administrative costs on this case amounted to $291.76.
Sample Motion:
I move that the assessment of $1,141.76 for nuisance abatement on property located at 4595 Foothill Dr, Lucerne CA, also known as Assessors Parcel Number 034-032-28, and owned by William & Edith Ward be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,141.76 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
SUBJECT: Notice of Assessment & Lien Hearing for William & Edith Ward;
January 19, 2016 @ 10:00 AM
Supervisorial District 3
Date: December 18, 2015
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: William & Edith Ward
Location: 4595 Foothill Dr, Lucerne
APN: 034-032-28
Zoning: "R1", Single-Family Residential-Residential Design
Case #: 15-0215
II. ABATEMENT SUMMARY
On July 31, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 4595 Foothill Dr. Lucerne CA, within the Clearlake Beach Subdivision, and mailed, certified to the property owner of record due to weeds, overgrown brush and trees. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. Ward with 30 days to abate the property.
On October 13, 2015 the Community Development Department solicited and obtained bids for abatement of the weeds, overgrown brush and trees of the property. On October 29, 2015 a local contractor was awarded the contract and started work soon after. On December 7, 2015 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $1,141.76 and direct staff to Record a Notice of Lien against the property. The cost to clean up the property was $850.00. The administrative costs on this case amounted to $291.76.
Sample Motion:
I move that the assessment of $1,141.76 for nuisance abatement on property located at 4595 Foothill Dr, Lucerne CA, also known as Assessors Parcel Number 034-032-28, and owned by William & Edith Ward be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,141.76 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Steele, and by vote of the Board, moved that the assessment of $1,141.76 for nuisance abatement on property located at 4595 Foothill Dr, Lucerne CA, also known as Assessors Parcel Number 034-032-28, and owned by William & Edith Ward be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,141.76 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Clerk’s notes: Community Development Director Richard Coel and Code Enforcement Officer Michael Penhall were sworn in by Asst. Clerk of the Board. Neither William Ward nor Edith Ward nor Representation were present.
Code Enforement Officer Mike Penhall gave the staff report. Chair Brown closed the hearing.
8.510:10 AM - Presentation of Update on Code Enforcement
Report
Staff memo
EXECUTIVE SUMMARY:
Community Development Department staff will be providing your Board with an update on the Code Enforcement Program activities for the time period from the last update in April 2015 through the end of the year 2015. Despite the shifting priorities that resulted from the fires over the summer, the Department continues to make steady progress with the Program. Staff will provide a Power Point Presentation on January 19th that includes information on cases opened, voluntary compliance, and number of cases in various stages of processing. We will also be prepared to discuss enforcement priorities for 2016.
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
Mike Penhall, Code Enforcement Officer
DATE: December 29, 2015
SUBJECT: Code Enforcement Update
EXECUTIVE SUMMARY:
Community Development Department staff will be providing your Board with an update on the Code Enforcement Program activities for the time period from the last update in April 2015 through the end of the year 2015. Despite the shifting priorities that resulted from the fires over the summer, the Department continues to make steady progress with the Program. Staff will provide a Power Point Presentation on January 19th that includes information on cases opened, voluntary compliance, and number of cases in various stages of processing. We will also be prepared to discuss enforcement priorities for 2016.
..Recommended Action
RECOMMENDED ACTION:
There was no action, this item was informational only.
Clerk’s notes: Community Development Director Richard Coel gave the staff report to the Board. Code Enforcement Officer Michael Penhall, Code Enforcement Program Supervisor Kathy Freeman and Technician Jeri Driver were also present.
Chair Brown asked if anyone present wished to speak and the following people spoke: Joan Moss and Tom Slate. No one else wished to speak and the public input portion of this item was closed.
8.610:30 AM - Report and Update - Eastlake Landfill
Report
Staff memo
EXECUTIVE SUMMARY:
Universal Collection - Universal Collection is an important component of waste management because it helps to eliminate illegal dumping, something that is a significant problem in Lake County. Universal Collection was scheduled to begin in January of 2016, but due to staffing changes and the wildfires, the pilot programs were delayed.
Each of the eleven (11) growth areas, Nice, Lucerne, Clearlake Oaks, Kelseyville, North Lakeport, Upper Lake, Soda Bay, Clearlake Riviera, Middletown, Coyote Valley, and Lower Lake, have been analyzed by staff who identified each parcel by customer, non-customer, commercial, residential, renter and owner. Staff worked with Lake County Waste Solutions and Southlake Refuse and Recycling representatives to establish which properties would need to receive a Proposition 218 letter. Proposition 218 requires all local governments to get majority voter approval for any new or increased tax prior to implementing it. Initially, Kelseyville and Middletown were going to be the areas where the pilot programs would begin, but due to the recent wildfire disaster in Middletown, unfortunately approximately 600 customers in that area lost their homes and a pilot program is no longer possible there. As a result, staff is considering replacing the Middletown area pilot program with pilot programs in Lucerne and Clearlake Oaks due to the high level of illegal dumping in those areas. These areas may be added with your Board approval, to the already identified areas of Kelseyville and Upper Lake.
A list of benefits of curbside Universal Collection, along with a cost analysis that compares it to self-hauling, will be included in the Proposition 218 letter that should garner the support of at least two thirds of the affected population. Once the letters go out and the public comment period is complete, this matter will be placed back on your Board's agenda for further review and approval. If approved, Universal Collection will be implemented shortly after that, probably in the spring or summer of 2016.
Debris Cleanup from Wildfires- The Eastlake Landfill has been working with CalRecycle's subcontractors, Pacific States and AJ Diani, to accept debris from the Jerusalem, Rocky, and Valley Fires. The landfill has been accepting an average of 2,248 tons per day during the months of October, November, and December, as compared to last year during the same months, when we received an average of 87 tons per day. The increased tonnage is expected to continue through the end of this month (January, 2016) when we anticipate that it will be reduced significantly while individuals continue to clean up and rebuild. The unanticipated increase of debris will shorten the life expectancy of the landfill by, in the best case scenario 2 years to 2023, and in the worst case scenario by 4.8 years to 2020, from the previously projected closure date of 2025. The fire debris which consists primarily of wet ash, will take up less landfill space than regular household trash once it is dewatered and compacted. That may result in losing two years of capacity instead of the four plus years mentioned above.
Fire debris trucks are coming in continually during day light hours. There is currently an average of 400 vehicles coming into the landfill per day, when an average day is normally 100-200 vehicles. Landfill staff is working very hard to keep up with the increase.
Equations:
56,401 average tons per year = 1 year of landfill space
273,506 tons of fire debris materials in four months = 4.8 years of landfill space
22,000 tons of import each year eliminated for five years = 2 years of landfill capacity (see related discussion below)
Import Contract - Due to the increased and unanticipated tonnage and revenue from the fires, staff has determined that it is in the best interest of the County to let the Solid Waste Agreement, (adopted by your Board on May 24, 2011, between the County and Solid Waste Solutions, Inc.) expire in December of 2016, as per the agreement. The agreement allows the import of approximately 22,000 tons of refuse per year, at a tipping fee of $38.25 per ton or $841,000 annually from Mendocino County. This decision was based on the fact that the agreement was approved during the recession in order to avoid raising landfill disposal rates to fund operational costs. In addition, by eliminating this imported tonnage, the County will regain approximately two years of disposal capacity over a five year period, which will move the landfill closure date from 2020 to 2022 in the worst case scenario; or to 2024 in the best case scenario.
Fire Debris Revenue - The revenue received from the fire debris CalRecycle contractors to date is $3,791,542.00 and there is a balance owed of $5,192,607.14. There is also revenue and fire debris coming in from self-haulers that has increased revenue at the landfill by $210,553.12 during the same period. By the end of the cleanup, we anticipate receiving approximately $12,000,000.00 in revenue from fire debris. As a result of the impact from the fire on our equipment, we will need to replace some of it sooner than previously anticipated and that will be addressed during budget hearings for FY 2016-17.
In addition, during FY 2016-17 budget hearings, the bulk of the unanticipated revenue from the fires will be designated in the Landfill Expansion Reserve fund # 985, the Equipment Replacement Reserve fund # 986, Closure Post Closure reserve fund # 987, Environmental insurance fund # 989, and the balance of funds will go into the operating budget. The specific amounts will be determined during budget development and hearings.
Landfill Expansion Options:
Option #1 - SCS Engineers, under contract, have completed a rough draft to line an additional 15.2 acres that will provide 1.34 million cubic yards of air space, at a total construction cost of $15,898,000.00 (available for review upon request). This projects the landfill life to be until 2035.
Option #2 - SCS Engineers, under contract, also completed a rough draft to line an additional 21 acres that will provide 1.89 million cubic yards of air space at a total construction cost of $20,558,000.00 (available for review upon request). This projects the landfill life to be until 2040.
Option #3 - Bob Pestoni (Southlake Refuse - Recycling, LLC) submitted an unsolicited proposal (attached) to fund and develop an additional 1.4 million cubic yards of air space on property owned by his company and on County owned property, at a total construction cost of $4,868,680.00. This projects the landfill life to be until 2035. In addition, his proposal includes operating a Material Recovery Facility (MRF) on his property, operating our landfill, and being totally responsible for all regulatory compliance.
Option # 4 - Bob Pestoni (Southlake Refuse - Recycling, LLC) also submitted an unsolicited proposal (attached) to develop 1.8 million yards of airspace capacity on property his company owns and County owned property at a total construction cost of $6,627,540.00. This projects the landfill life to be until 2040.
Option #5 - Bruce McCracken from Lake County Waste Solutions and his company are interested in being involved in our discussions of options, and his company may want to submit a proposal (letter attached).
These options will be addressed and discussed at the Solid Waste Task Force meeting soon and once an option is mutually agreed upon it will be brought back to your Board for your review and approval. Staff wants to make certain that the option chosen is environmentally safe, economically feasible, and in the best interest of the Citizens of Lake County.
RECOMMENDED ACTION:
1. Universal Collection - Receive direction from your Board to add the additional areas of Lucerne and Clearlake Oaks, if feasible, to the pilot programs and remove Middletown.
2. Debris Cleanup and Revenues - These items are for informational purposes only and will be addressed as appropriate during preliminary budget development and hearings.
3. Landfill Expansion - Direct the Public Services Director to discuss and review options for the landfill expansion with staff, our haulers, and the task force and then prepare a recommendation to the Solid Waste Task Force and then your Board for implementation.
4. Import Contract - Direct staff to allow the Import Contract to sunset in 2016 and inform Solid Waste Solutions, Inc. staff by letter of your Board's action so they can make necessary arrangements for exporting Mendocino's refuse to another landfill.
If you have any questions regarding these matters or need additional information, please feel free to contact me. Thank you for all you do to help make Lake County the wonderful community that it is.
Attached:
-Letter from Bruce McCraken (LCWS)
-Proposal from Bob Pestoni (SLR)
cc:
Bruce McCraken
Bob Pestoni
Original memo text
MEMORANDUM
To: Honorable Board of Supervisors
From: Kim K. Clymire, Interim Public Services Director
Subject: Report and Update on Public Services - Solid Waste Division
Date: January 6, 2016
EXECUTIVE SUMMARY:
Universal Collection - Universal Collection is an important component of waste management because it helps to eliminate illegal dumping, something that is a significant problem in Lake County. Universal Collection was scheduled to begin in January of 2016, but due to staffing changes and the wildfires, the pilot programs were delayed.
Each of the eleven (11) growth areas, Nice, Lucerne, Clearlake Oaks, Kelseyville, North Lakeport, Upper Lake, Soda Bay, Clearlake Riviera, Middletown, Coyote Valley, and Lower Lake, have been analyzed by staff who identified each parcel by customer, non-customer, commercial, residential, renter and owner. Staff worked with Lake County Waste Solutions and Southlake Refuse and Recycling representatives to establish which properties would need to receive a Proposition 218 letter. Proposition 218 requires all local governments to get majority voter approval for any new or increased tax prior to implementing it. Initially, Kelseyville and Middletown were going to be the areas where the pilot programs would begin, but due to the recent wildfire disaster in Middletown, unfortunately approximately 600 customers in that area lost their homes and a pilot program is no longer possible there. As a result, staff is considering replacing the Middletown area pilot program with pilot programs in Lucerne and Clearlake Oaks due to the high level of illegal dumping in those areas. These areas may be added with your Board approval, to the already identified areas of Kelseyville and Upper Lake.
A list of benefits of curbside Universal Collection, along with a cost analysis that compares it to self-hauling, will be included in the Proposition 218 letter that should garner the support of at least two thirds of the affected population. Once the letters go out and the public comment period is complete, this matter will be placed back on your Board's agenda for further review and approval. If approved, Universal Collection will be implemented shortly after that, probably in the spring or summer of 2016.
Debris Cleanup from Wildfires- The Eastlake Landfill has been working with CalRecycle's subcontractors, Pacific States and AJ Diani, to accept debris from the Jerusalem, Rocky, and Valley Fires. The landfill has been accepting an average of 2,248 tons per day during the months of October, November, and December, as compared to last year during the same months, when we received an average of 87 tons per day. The increased tonnage is expected to continue through the end of this month (January, 2016) when we anticipate that it will be reduced significantly while individuals continue to clean up and rebuild. The unanticipated increase of debris will shorten the life expectancy of the landfill by, in the best case scenario 2 years to 2023, and in the worst case scenario by 4.8 years to 2020, from the previously projected closure date of 2025. The fire debris which consists primarily of wet ash, will take up less landfill space than regular household trash once it is dewatered and compacted. That may result in losing two years of capacity instead of the four plus years mentioned above.
Fire debris trucks are coming in continually during day light hours. There is currently an average of 400 vehicles coming into the landfill per day, when an average day is normally 100-200 vehicles. Landfill staff is working very hard to keep up with the increase.
Equations:
56,401 average tons per year = 1 year of landfill space
273,506 tons of fire debris materials in four months = 4.8 years of landfill space
22,000 tons of import each year eliminated for five years = 2 years of landfill capacity (see related discussion below)
Import Contract - Due to the increased and unanticipated tonnage and revenue from the fires, staff has determined that it is in the best interest of the County to let the Solid Waste Agreement, (adopted by your Board on May 24, 2011, between the County and Solid Waste Solutions, Inc.) expire in December of 2016, as per the agreement. The agreement allows the import of approximately 22,000 tons of refuse per year, at a tipping fee of $38.25 per ton or $841,000 annually from Mendocino County. This decision was based on the fact that the agreement was approved during the recession in order to avoid raising landfill disposal rates to fund operational costs. In addition, by eliminating this imported tonnage, the County will regain approximately two years of disposal capacity over a five year period, which will move the landfill closure date from 2020 to 2022 in the worst case scenario; or to 2024 in the best case scenario.
Fire Debris Revenue - The revenue received from the fire debris CalRecycle contractors to date is $3,791,542.00 and there is a balance owed of $5,192,607.14. There is also revenue and fire debris coming in from self-haulers that has increased revenue at the landfill by $210,553.12 during the same period. By the end of the cleanup, we anticipate receiving approximately $12,000,000.00 in revenue from fire debris. As a result of the impact from the fire on our equipment, we will need to replace some of it sooner than previously anticipated and that will be addressed during budget hearings for FY 2016-17.
In addition, during FY 2016-17 budget hearings, the bulk of the unanticipated revenue from the fires will be designated in the Landfill Expansion Reserve fund # 985, the Equipment Replacement Reserve fund # 986, Closure Post Closure reserve fund # 987, Environmental insurance fund # 989, and the balance of funds will go into the operating budget. The specific amounts will be determined during budget development and hearings.
Landfill Expansion Options:
Option #1 - SCS Engineers, under contract, have completed a rough draft to line an additional 15.2 acres that will provide 1.34 million cubic yards of air space, at a total construction cost of $15,898,000.00 (available for review upon request). This projects the landfill life to be until 2035.
Option #2 - SCS Engineers, under contract, also completed a rough draft to line an additional 21 acres that will provide 1.89 million cubic yards of air space at a total construction cost of $20,558,000.00 (available for review upon request). This projects the landfill life to be until 2040.
Option #3 - Bob Pestoni (Southlake Refuse - Recycling, LLC) submitted an unsolicited proposal (attached) to fund and develop an additional 1.4 million cubic yards of air space on property owned by his company and on County owned property, at a total construction cost of $4,868,680.00. This projects the landfill life to be until 2035. In addition, his proposal includes operating a Material Recovery Facility (MRF) on his property, operating our landfill, and being totally responsible for all regulatory compliance.
Option # 4 - Bob Pestoni (Southlake Refuse - Recycling, LLC) also submitted an unsolicited proposal (attached) to develop 1.8 million yards of airspace capacity on property his company owns and County owned property at a total construction cost of $6,627,540.00. This projects the landfill life to be until 2040.
Option #5 - Bruce McCracken from Lake County Waste Solutions and his company are interested in being involved in our discussions of options, and his company may want to submit a proposal (letter attached).
These options will be addressed and discussed at the Solid Waste Task Force meeting soon and once an option is mutually agreed upon it will be brought back to your Board for your review and approval. Staff wants to make certain that the option chosen is environmentally safe, economically feasible, and in the best interest of the Citizens of Lake County.
RECOMMENDED ACTION:
1. Universal Collection - Receive direction from your Board to add the additional areas of Lucerne and Clearlake Oaks, if feasible, to the pilot programs and remove Middletown.
2. Debris Cleanup and Revenues - These items are for informational purposes only and will be addressed as appropriate during preliminary budget development and hearings.
3. Landfill Expansion - Direct the Public Services Director to discuss and review options for the landfill expansion with staff, our haulers, and the task force and then prepare a recommendation to the Solid Waste Task Force and then your Board for implementation.
4. Import Contract - Direct staff to allow the Import Contract to sunset in 2016 and inform Solid Waste Solutions, Inc. staff by letter of your Board's action so they can make necessary arrangements for exporting Mendocino's refuse to another landfill.
If you have any questions regarding these matters or need additional information, please feel free to contact me. Thank you for all you do to help make Lake County the wonderful community that it is.
Attached:
-Letter from Bruce McCraken (LCWS)
-Proposal from Bob Pestoni (SLR)
cc:
Bruce McCraken
Bob Pestoni
There was Board consensus directing staff, haulers and the task force to meet and discuss the implementation of universal collection service and landfill expansion plans, as well as prepare a recommendation to the Solid Waste Task Force to bring back to the Board for implementation.
There was also Board consensus for staff to allow the Import Contract to expire in 2016 and inform Solid Waste Solutions, Inc. staff by letter of the Board’s action so they can make necessary arrangements for exporting Mendocino’s refuse to another landfill.
Clerk’s notes: Interim Public Services Director Kim Clymire gave the staff report and Interim Deputy Public Services Director Kati Galvani was also present and spoke.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Status Reports/Updates of response and recovery efforts from OES, assisting agencies and/or community groups consequent to 2015 wildland fires.
Clerk’s notes: Public Works Director Scott DeLeon provided an update regarding rainfall, stating that road crews have not reported any flooding or downed trees within the burn scar and the department is currently seeking ROE's for properties with trees which are a threat to road right-of-ways. Disaster Recovery Coordinator Carol Huchingson informed the Board that the CalRecycle project is winding down. All but 92 sites have been cleared, 20 of which are too difficult to access is too difficult at this time given condition of land and rainfall. The plan is to clear those sites in the spring. Environmental Health Director Ray Ruminski reported that private contractors are still working. Roughly 290 Nuisance Abatement Notices were sent The list has significantly decreased since notice went out, with less than 100 properties needing to be abated. Requests may still be made to CalRecycle for assistance, however the deadline is Friday, January 22, 2016. Over 1,050-1,100 properties have been cleaned at this point. Project worksheets are due by 5:00 p.m. today for those projects that started early on in the disaster and will be ongoing in the months and years to come. Over 40 projects and $28 million has been spent on emergency responders, operation of the EOC, tree removal, roads etc. County Administrative Officer Matt Perry mentioned that staff is working with Jeff Lucas to prepare a grant with USDA/ EDA, involving $300,000 for long term recovery. Additionally, Ms. Huchingson reported that the tele-survey to owners and renters has not been successful, as callers are not interested in speaking at this time. She also provided a list of upcoming meetings regarding recovery efforts, all of which are listed on LakeCountyRecovers.com.
Chair Brown asked if anyone present wished to speak and the following people spoke: Joan Moss and Voris Brumfield. No one else wished to speak and the public input portion of this item was closed.
9.3Consideration of Continuing the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Proclamation
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Karen Tait, M.D., Health Officer
DATE: December 16, 2015
SUBJECT: Consideration of Extending the Proclamation of a Local Health Emergency for an Additional Two-Week Period of Time
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
On motion of Supervisor Comstock, and by vote of the Board, continued the Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Lake County Health Officer, Dr. Karen Tait presented the item to the Board, recommending the continuation of the local health emergency continue as long as the clean up process is ongoing.
Environmental Health Director Ray Ruminski was also present.
Chair Brown asked if anyone prsent wished to speak and Bob Gardner spoke. No one else present wished to speak and the public input portion of this item was closed.
9.4Consideration of Resolution Declaring the Board of Supervisors' Intention to Sell Property, Not Required for Public Use, Known as Holiday Harbor, Located at 3605 and 3655 Lakeshore Boulevard, Nice, California (APN 032-133-35 and 032-137-01), Pursuant to Government Code Section 25520 Et Seq.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Since your Board last discussed the sale of Holiday Harbor on June 29, 2015, Supervisor Steele hosted a public meeting in Nice at which various options regarding which parcels would be sold were discussed. Although various opinions were expressed regarding whether the County should retain the property or sell it, Supervisor Steele and staff assured those in attendance that public access would remain along the shoreline even though the property would be sold. Supervisor Steele is satisfied that the County should proceed with the sale of all parcels associated with Holiday Harbor.
Following a competitive selection process, Tim Vi Tran of The Ivy Group, was selected to develop a custom website to help sell the property. Mr. Tran has submitted a broker's opinion of value and an independent appraiser has also submitted his own findings. Using these two professional estimates, staff would recommend listing the property for sale at $1,200,000. Additionally, adequate time will be need to market the property and solicit bids, so staff recommends holding the bid opening on March 1, 2016.
Although Mr. Tran has been selected to specifically assist in marketing the property, any real estate broker who represents the winning bidder is eligible to receive a commission. Staff recommends that the commission rate be 4%. Staff also recommends requiring that an earnest money deposit of 4% be deposited in an escrow account by the winning bidder by 2:00 P.M. on the date of the bid opening. The earnest money deposit shall be refundable only within the first 30 days of escrow.
Pursuant to California Government Code � 65402, staff requested of the planning commission a general plan conformity report with regard to the sale and disposition of Holiday Harbor and the vacation of portions of the public roadway known as Lakeshore Blvd. in Nice. On January 14, 2016 that report was approved by the Planning Commission.
Staff and the Ivy Group are now ready to fully market the property and in order to do so we request that the Board adopt the attached Resolution.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution to: 1) Declare the Holiday Harbor property as surplus, and 2) Set a minimum bid price of $1,200,000, and 3) Set a date of March 22, 2016 to receive and consider sealed bids to purchase the property.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
Josh Jones, Deputy County Administrative Officer
DATE: January 6, 2016
SUBJECT: Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property, Not Required for Public Use, Known as Holiday Harbor, Located at 3605 and 3655 Lakeshore Boulevard, Nice, California (APN 032-133-35 and 032-137-01), Pursuant to Government Code Section 25520 Et Seq.
EXECUTIVE SUMMARY:
Since your Board last discussed the sale of Holiday Harbor on June 29, 2015, Supervisor Steele hosted a public meeting in Nice at which various options regarding which parcels would be sold were discussed. Although various opinions were expressed regarding whether the County should retain the property or sell it, Supervisor Steele and staff assured those in attendance that public access would remain along the shoreline even though the property would be sold. Supervisor Steele is satisfied that the County should proceed with the sale of all parcels associated with Holiday Harbor.
Following a competitive selection process, Tim Vi Tran of The Ivy Group, was selected to develop a custom website to help sell the property. Mr. Tran has submitted a broker's opinion of value and an independent appraiser has also submitted his own findings. Using these two professional estimates, staff would recommend listing the property for sale at $1,200,000. Additionally, adequate time will be need to market the property and solicit bids, so staff recommends holding the bid opening on March 1, 2016.
Although Mr. Tran has been selected to specifically assist in marketing the property, any real estate broker who represents the winning bidder is eligible to receive a commission. Staff recommends that the commission rate be 4%. Staff also recommends requiring that an earnest money deposit of 4% be deposited in an escrow account by the winning bidder by 2:00 P.M. on the date of the bid opening. The earnest money deposit shall be refundable only within the first 30 days of escrow.
Pursuant to California Government Code � 65402, staff requested of the planning commission a general plan conformity report with regard to the sale and disposition of Holiday Harbor and the vacation of portions of the public roadway known as Lakeshore Blvd. in Nice. On January 14, 2016 that report was approved by the Planning Commission.
Staff and the Ivy Group are now ready to fully market the property and in order to do so we request that the Board adopt the attached Resolution.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution to: 1) Declare the Holiday Harbor property as surplus, and 2) Set a minimum bid price of $1,200,000, and 3) Set a date of March 22, 2016 to receive and consider sealed bids to purchase the property.
Supervisor Steele offered the Resolution (with amended Exhibits) and it was passed by roll call vote:
Clerk’s notes: Deputy County Administrative Officer Josh Jones presented the item to the Board. County Administrative Officer Matt Perry confirmed that all brokers are welcome to bid and gain the 4% commission. Mr. Jones noted that the gate will be locked this week and the exhibit posted online has been amended and provided in hardcopy form to the Board.
Chair Brown asked if anyone present wished to speak and Martin Scheel spoke. No one else wished to speak and the public input portion of this item was closed.
9.5Consideration of (a) Request to Waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers; and (b) Approval of Agreement between the County of Lake and PulsePoint, Inc. for Content Marketing Services for the Lake County Marketing Program
Agreement
approved — Pass
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Marketing Program (LCMP) has utilized the services of PulsePoint, Inc., a content marketing company out of San Francisco, for the last twelve months to promote Lake County as a vacation destination.
For a fee of $2,500 per month, PulsePoint, Inc. provided the following services to the Lake County Marketing Program:
1. Researched and wrote four (4) blog-length articles per month about Lake County, based on direction given by the Marketing department.
2. Approved articles were then distributed via proprietary software through numerous social media channels to a pre-determined demographic chosen by the LCMP, which included geo-targeting, age, gender and other identifiers. 8,000 social engagements per month were guaranteed under the contract.
3. Tracked performance of article and made adjustments, if necessary, to any article that was not performing well.
4. Provided campaign performance updates every month.
The Lake County Marketing Program has been very happy with Pulse Point, Inc. Their customer service and care has been outstanding. They work very well independently and take very little County staff time. They have developed a strong knowledge of Lake County tourism and attractions. And they are affordable at $2,500 per month.
We are also very encouraged by the performance of the campaign. During the January - October period, the Lake County campaign performed at close to 150% of what we had contracted for. We are guaranteed 8,000 brand engagements a month, and in the first ten months we received 118,360 brand engagements.
1. Lake County articles were seen on ComScore top 1,000 sites and social media more than 17 million times.
2. Over 700 new likes to the Visit Lake County, California Facebook page were generated by the Pulse Point campaign.
3. Users have spent 452 hours in front of our brand, reading these articles.
There have also been discussions with Lake County stakeholders regarding potential uses in the future of Pulse Point, Inc.'s unique services to promote economic development and growth in Lake County to the business community across the world (which would be a separate contract.)
Utilizing PulsePoint's services has the support of a variety of tourism stakeholders, including the Lake County Chamber of Commerce and the Lake County Winery Association.
Melissa Fulton, CEO of the Lake County Chamber says, "The $30,000 is well spent with proven results. We have a marketing partner that has and is making a difference in our out of county reach."
Terry Dereniuk, Director of the Lake County Winery Association says, "I have heard nothing but positive comments about their services and results that the County is receiving." Lake County Marketing Contractors Steve Denero and Tony Barthel also find PulsePoint great to work with, and think their services are very valuable to Lake County destination marketing.
..Recommended Action
RECOMMENDED ACTION:
Given PulsePoints, Inc. excellent track record of delivering content marketing services, their outstanding customer service, their intimate knowledge of Lake County, their established relationship with marketing staff and tourism stakeholders within the community, and their affordable price for delivery, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that Pulse Point, Inc. provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and PulsePoint, Inc. to provide content marketing services to the Lake County Marketing Program for twelve (12) months for a cost of $30,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Deputy County Administrative Officer
DATE: January 5, 2016
SUBJECT: Consideration of (a) Request to Waive the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers; and (b) Approval of Agreement between the County of Lake and PulsePoint, Inc. for Content Marketing Services for the Lake County Marketing Program
EXECUTIVE SUMMARY:
The Lake County Marketing Program (LCMP) has utilized the services of PulsePoint, Inc., a content marketing company out of San Francisco, for the last twelve months to promote Lake County as a vacation destination.
For a fee of $2,500 per month, PulsePoint, Inc. provided the following services to the Lake County Marketing Program:
1. Researched and wrote four (4) blog-length articles per month about Lake County, based on direction given by the Marketing department.
2. Approved articles were then distributed via proprietary software through numerous social media channels to a pre-determined demographic chosen by the LCMP, which included geo-targeting, age, gender and other identifiers. 8,000 social engagements per month were guaranteed under the contract.
3. Tracked performance of article and made adjustments, if necessary, to any article that was not performing well.
4. Provided campaign performance updates every month.
The Lake County Marketing Program has been very happy with Pulse Point, Inc. Their customer service and care has been outstanding. They work very well independently and take very little County staff time. They have developed a strong knowledge of Lake County tourism and attractions. And they are affordable at $2,500 per month.
We are also very encouraged by the performance of the campaign. During the January - October period, the Lake County campaign performed at close to 150% of what we had contracted for. We are guaranteed 8,000 brand engagements a month, and in the first ten months we received 118,360 brand engagements.
1. Lake County articles were seen on ComScore top 1,000 sites and social media more than 17 million times.
2. Over 700 new likes to the Visit Lake County, California Facebook page were generated by the Pulse Point campaign.
3. Users have spent 452 hours in front of our brand, reading these articles.
There have also been discussions with Lake County stakeholders regarding potential uses in the future of Pulse Point, Inc.'s unique services to promote economic development and growth in Lake County to the business community across the world (which would be a separate contract.)
Utilizing PulsePoint's services has the support of a variety of tourism stakeholders, including the Lake County Chamber of Commerce and the Lake County Winery Association.
Melissa Fulton, CEO of the Lake County Chamber says, "The $30,000 is well spent with proven results. We have a marketing partner that has and is making a difference in our out of county reach."
Terry Dereniuk, Director of the Lake County Winery Association says, "I have heard nothing but positive comments about their services and results that the County is receiving." Lake County Marketing Contractors Steve Denero and Tony Barthel also find PulsePoint great to work with, and think their services are very valuable to Lake County destination marketing.
..Recommended Action
RECOMMENDED ACTION:
Given PulsePoints, Inc. excellent track record of delivering content marketing services, their outstanding customer service, their intimate knowledge of Lake County, their established relationship with marketing staff and tourism stakeholders within the community, and their affordable price for delivery, staff recommends your Board make the following findings and take actions as follows:
1. Waive the RFP process because competitive bidding would not be in the public's interest due to the unique and specialized experience and skills that Pulse Point, Inc. provides to the Lake County Marketing Program.
2. Approve and authorize the Chair to sign the agreement between the County of Lake and PulsePoint, Inc. to provide content marketing services to the Lake County Marketing Program for twelve (12) months for a cost of $30,000.
On motion of Supervisor Comstock, and by vote of the Board, waived the Policy for Review and Selection of Professional Consultants and Other Contract Service Providers. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
On motion of Supervisor Comstock, and by vote of the Board, approved the Agreement between the County of Lake and PulsePoint, Inc. for Content Marketing Services for the Lake County Marketing Program, in the amount of $30,000 and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: Deputy County Administrative Officer Jill Ruzicka presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.6Consideration of letter to William H. Devin, AT&T Vice President of Legislative Affairs, and authorize the Chairman to sign.
Letter
Adopted — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
We have been contacted by Senator Mike McGuire's staff to support a letter (see attached) addressed to William H. Devine, AT & T Vice President of Legislative Affairs, requesting telecommunications redundancy along the North Coast. The letter was prompted by numerous events of telecommunications service disruptions during the past few years and Mr. Devine's letter dated December 16, 2015 (also attached).
These events have put the public health and safety at risk. Two notable events occurred in September and December 2015 when the 911 network in Mendocino County was down. Ambulances were stationed at highway intersections and used an antiquated ham radio system to anticipate emergency response calls.
Senator Mike McGuire and Assemblymember Jim Wood have co-authored the subject letter and are asking that the Board Chairs of Humboldt, Lake, Mendocino and Sonoma counties co-sign the letter.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the letter to William H. Devin, AT&T Vice President of Legislative Affairs, requesting telecommunications redundancy, and authorize the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Matt Perry, County Administrative Officer
DATE: January 14, 2016
SUBJECT: Letter to William H. Devin, AT&T Vice President of Legislative Affairs, requesting telecommunications redundancy
EXECUTIVE SUMMARY:
We have been contacted by Senator Mike McGuire's staff to support a letter (see attached) addressed to William H. Devine, AT & T Vice President of Legislative Affairs, requesting telecommunications redundancy along the North Coast. The letter was prompted by numerous events of telecommunications service disruptions during the past few years and Mr. Devine's letter dated December 16, 2015 (also attached).
These events have put the public health and safety at risk. Two notable events occurred in September and December 2015 when the 911 network in Mendocino County was down. Ambulances were stationed at highway intersections and used an antiquated ham radio system to anticipate emergency response calls.
Senator Mike McGuire and Assemblymember Jim Wood have co-authored the subject letter and are asking that the Board Chairs of Humboldt, Lake, Mendocino and Sonoma counties co-sign the letter.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the letter to William H. Devin, AT&T Vice President of Legislative Affairs, requesting telecommunications redundancy, and authorize the Chairman to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the letter to William H. Devin, AT&T Vice President of Legislative Affairs, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Matt Perry presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of Adoption of a Resolution Approving the Application for Funding from the State of California Department of Water Resources and Designating the Water Resources Director as Applicant’s Official Representative for the Middle Creek Flood Control Project Feasibility Study
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY: The California Department of Water Resources (CDWR) has developed the Small Communities Flood Risk Reduction Program (Program) to help fund feasibility studies and system upgrades to levee systems to reduce flood risks in non-urban areas. CDWR will assist local governments by providing them with technical and financial support to improve flood control facilities of the State Plan of Flood Control (SPFC) for small communities (<10,000 population).
At this time, CDWR has only released draft grant guidelines which are currently under public review. Final guidelines are anticipated to be released in January 2016, with CDWR accepting grant applications immediately. For this reason, we are requesting the Board to approve the attached resolution in anticipation of the release of final guidelines.
The Middle Creek Flood Control Project1 (Project) which provides flood protection to Upper Lake and surrounding areas is eligible for funding under the Program. The Program requires the grant applicant to be a local public agency with land use authority within the area protected by the SPFC facilities. Therefore, the application is being made on behalf of the County of Lake and not the Lake County Watershed Protection District (District), who is responsible for maintaining the Project.
The proposed feasibility study will develop and evaluate alternatives for a multi-benefit improvement project that:
1. Provides protection to the town of Upper Lake from 1% annual event in accordance with state standards and FEMA NFIP standards.
2. Reduces/removes sedimentation issues in Clover Creek, Alley Creek, Poge Creek, and Middle Creek above Scotts Creek Confluence and improves flood conveyance to reduce the risk of flood to the community of Upper Lake.
3. Addresses the internal drainage issues along the Middle Creek channels.
4. Enhances habitat, improves fish migration, creates recreational opportunities and protects state infrastructure (Highway 20).
The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates, however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
Staff recommends the Board of Supervisors approve the Resolution Approving the Application for Funding from the State of California Department of Water Resources and Designating the Water Resources Director as Applicant's Official Representative for the Middle Creek Flood Control Project Feasibility Study and authorize the Chair to sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates, however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board of Supervisors approve the Resolution Approving the Application for Funding from the State of California Department of Water Resources and Designating the Water Resources Director as Applicant's Official Representative for the Middle Creek Flood Control Project Feasibility Study and authorize the Chair to sign.
1 The Middle Creek Flood Control Project is the official name of the levee system that protects the Upper Lake area from flooding. This is not to be confused with the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, which is at the south end of the Project.
---------------
------------------------------------------------------------
---------------
------------------------------------------------------------
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: December 18, 2015
SUBJECT: Consideration of Adoption of a Resolution Approving the Application for Funding from the State of California Department of Water Resources and Designating the Water Resources Director as Applicant's Official Representative for the Middle Creek Flood Control Project Feasibility Study
EXECUTIVE SUMMARY: The California Department of Water Resources (CDWR) has developed the Small Communities Flood Risk Reduction Program (Program) to help fund feasibility studies and system upgrades to levee systems to reduce flood risks in non-urban areas. CDWR will assist local governments by providing them with technical and financial support to improve flood control facilities of the State Plan of Flood Control (SPFC) for small communities (<10,000 population).
At this time, CDWR has only released draft grant guidelines which are currently under public review. Final guidelines are anticipated to be released in January 2016, with CDWR accepting grant applications immediately. For this reason, we are requesting the Board to approve the attached resolution in anticipation of the release of final guidelines.
The Middle Creek Flood Control Project1 (Project) which provides flood protection to Upper Lake and surrounding areas is eligible for funding under the Program. The Program requires the grant applicant to be a local public agency with land use authority within the area protected by the SPFC facilities. Therefore, the application is being made on behalf of the County of Lake and not the Lake County Watershed Protection District (District), who is responsible for maintaining the Project.
The proposed feasibility study will develop and evaluate alternatives for a multi-benefit improvement project that:
1. Provides protection to the town of Upper Lake from 1% annual event in accordance with state standards and FEMA NFIP standards.
2. Reduces/removes sedimentation issues in Clover Creek, Alley Creek, Poge Creek, and Middle Creek above Scotts Creek Confluence and improves flood conveyance to reduce the risk of flood to the community of Upper Lake.
3. Addresses the internal drainage issues along the Middle Creek channels.
4. Enhances habitat, improves fish migration, creates recreational opportunities and protects state infrastructure (Highway 20).
The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates, however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
Staff recommends the Board of Supervisors approve the Resolution Approving the Application for Funding from the State of California Department of Water Resources and Designating the Water Resources Director as Applicant's Official Representative for the Middle Creek Flood Control Project Feasibility Study and authorize the Chair to sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $50,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates, however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board of Supervisors approve the Resolution Approving the Application for Funding from the State of California Department of Water Resources and Designating the Water Resources Director as Applicant's Official Representative for the Middle Creek Flood Control Project Feasibility Study and authorize the Chair to sign.
1 The Middle Creek Flood Control Project is the official name of the levee system that protects the Upper Lake area from flooding. This is not to be confused with the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, which is at the south end of the Project.
---------------
------------------------------------------------------------
---------------
------------------------------------------------------------
Supervisor Comstock offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9.8Consideration of lifting Urgency Ordinance #3029 for Bonanza Springs Water, CSA #7
Action Item
Adopted — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On August 18, 2015 County Service Area #7, Bonanza Springs Water System was placed under an urgency ordinance for mandatory water conservation. The urgency ordinance was initiated when well levels began to drop and water use was escalating. To protect the water system from not being able to supply the community with minimum drinking water needs, and to comply with a State mandate to reduce water consumption by 25%, the urgency ordinance (Ordinance #3029) was implemented.
Although the drought is not over, temperatures and consumption levels have dropped. The Valley Fire in September 2015 burned 57 of the 177 homes, drastically reducing the consumption.
If at any time it appears that there may be a threat to the water system's ability to provide minimum drinking water needs to the community we will return with a new urgency ordinance for your Board's consideration.
FISCAL IMPACT: XX None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We are requesting your Board make a declaration that the conditions requiring Bonanza Water System, CSA #7 no longer exist and move the water district from Stage 4 of the Drought Management Plan, to Stage 1. By making this declaration, Urgency Ordinance #3029 will terminate and no longer be in effect.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Mark Dellinger, Administrator
Jan Coppinger, Compliance Coordinator
DATE: January 12, 2016
SUBJECT: Lift Urgency Ordinance for County Service Area #7, Bonanza Springs Water System
EXECUTIVE SUMMARY:
On August 18, 2015 County Service Area #7, Bonanza Springs Water System was placed under an urgency ordinance for mandatory water conservation. The urgency ordinance was initiated when well levels began to drop and water use was escalating. To protect the water system from not being able to supply the community with minimum drinking water needs, and to comply with a State mandate to reduce water consumption by 25%, the urgency ordinance (Ordinance #3029) was implemented.
Although the drought is not over, temperatures and consumption levels have dropped. The Valley Fire in September 2015 burned 57 of the 177 homes, drastically reducing the consumption.
If at any time it appears that there may be a threat to the water system's ability to provide minimum drinking water needs to the community we will return with a new urgency ordinance for your Board's consideration.
FISCAL IMPACT: XX None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We are requesting your Board make a declaration that the conditions requiring Bonanza Water System, CSA #7 no longer exist and move the water district from Stage 4 of the Drought Management Plan, to Stage 1. By making this declaration, Urgency Ordinance #3029 will terminate and no longer be in effect.
On motion of Supervisor Comstock, and by vote of the Board, recinded the Urgency Ordinance #3029 for County Service Area #7, Bonanza Springs Water, declaring that conditions justifying this urgency action no longer exist. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Mark Dellinger presented the item to the Board. Compliance Program Manager Jan Coppinger was also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9Consideration of lifting Urgency Ordinance #3028 for County Service Area #18, Starview Water System
Ordinance
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On August 18, 2015 County Service Area #18, Starview Water System was placed under an urgency ordinance for mandatory water conservation. The urgency ordinance was initiated when well levels began to drop and water use was escalating. To protect the water system from not being able to supply the community with minimum drinking water needs, and to comply with a State mandate to reduce water consumption by 25% (using 2013 as the base year), the urgency ordinance (Ordinance #3028) was implemented.
Although the drought is not over, temperatures and consumption levels have dropped. The Valley Fire in September 2015 burned 137 of the 151 homes, drastically reducing the consumption. The 14 remaining homes are being served with a small temporary system and all customers are very responsive to conserving water and reporting leaks as soon as they notice them. The distribution system was destroyed in the fire and leaks have been frequent but even with the numerous leaks since the fire, production was 72% less in 2015 than 2013.
If at any time it appears that there may be a threat to the water system's ability to provide minimum drinking water needs to the community we will return with a new urgency ordinance for your Board's consideration.
FISCAL IMPACT: XX None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We are requesting your Board make a declaration that the conditions requiring Starview Water System, CSA #18 no longer exist and move the water district from Stage 4 of the Drought Management Plan, to Stage 1. By making this declaration, Urgency Ordinance #3028 will terminate and no longer be in effect.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Mark Dellinger, Administrator
Jan Coppinger, Compliance Coordinator
DATE: January 12, 2016
SUBJECT: Consideration of Lifting Urgency Ordinance for County Service Area #18
EXECUTIVE SUMMARY:
On August 18, 2015 County Service Area #18, Starview Water System was placed under an urgency ordinance for mandatory water conservation. The urgency ordinance was initiated when well levels began to drop and water use was escalating. To protect the water system from not being able to supply the community with minimum drinking water needs, and to comply with a State mandate to reduce water consumption by 25% (using 2013 as the base year), the urgency ordinance (Ordinance #3028) was implemented.
Although the drought is not over, temperatures and consumption levels have dropped. The Valley Fire in September 2015 burned 137 of the 151 homes, drastically reducing the consumption. The 14 remaining homes are being served with a small temporary system and all customers are very responsive to conserving water and reporting leaks as soon as they notice them. The distribution system was destroyed in the fire and leaks have been frequent but even with the numerous leaks since the fire, production was 72% less in 2015 than 2013.
If at any time it appears that there may be a threat to the water system's ability to provide minimum drinking water needs to the community we will return with a new urgency ordinance for your Board's consideration.
FISCAL IMPACT: XX None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We are requesting your Board make a declaration that the conditions requiring Starview Water System, CSA #18 no longer exist and move the water district from Stage 4 of the Drought Management Plan, to Stage 1. By making this declaration, Urgency Ordinance #3028 will terminate and no longer be in effect.
On motion of Supervisor Comstock, and by vote of the Board, recinded the Urgency Ordinance #3028 for County Service Area #7, Starview Water System, declaring that conditions justifying this urgency action no longer exist. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Mark Dellinger presented the item to the Board. Compliance Program Manager Jan Coppinger was also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.10Consideration of Receipt of $50,000 Donation from Chleo W Clarey Irrevocable Trust to the Lake County Library for Purchase of Library Materials.
Action Item
approved — Pass
Carried 5-0 — moved by Farrington (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
Lakeport resident Chleo Clarey left instructions for a $50,000 donation to be made to the library from her trust for the purchase of library materials. The funds will be received into the library's donation fund 071, Budget 6023 and be used to purchase library materials over the next several years. Purchased materials will feature a bookplate honoring Chleo Clarey for her contribution to the library.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: The Library recommends the Board approve acceptance of the $50,000 donation from the Chleo W Clarey Irrevocable Trust for purchase of materials for the library.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: December 29, 2015
SUBJECT: Approve receipt of $50,000 donation from Chleo W Clarey Irrevocable Trust to the Lake County Library for purchase of library materials.
Lakeport resident Chleo Clarey left instructions for a $50,000 donation to be made to the library from her trust for the purchase of library materials. The funds will be received into the library's donation fund 071, Budget 6023 and be used to purchase library materials over the next several years. Purchased materials will feature a bookplate honoring Chleo Clarey for her contribution to the library.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: The Library recommends the Board approve acceptance of the $50,000 donation from the Chleo W Clarey Irrevocable Trust for purchase of materials for the library.
On motion of Supervisor Farrington, and by vote of the Board, accepted the donation of $50,000 to benefit Lake County Libraries. The motion carried by the following vote:
Clerk’s notes: County Librarian Christopher Veach presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.11Update Concerning Temporary Building Plan Review and Permit Fee Deferral for Uninsured Valley Fire Property Owners, and Operational Status of Middletown Permit Office
Action Item
Staff memo
EXECUTIVE SUMMARY:
Staff will provide an update concerning the procedures for plan reviewing and issuing building permits for reconstruction in the Valley Fire area, including temporary deferral of fees for those who did not have insurance. We will also take this opportunity to provide your Board with an update on the Middletown permit office operations, and efforts that have been taken to streamline the building permit process.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Coel, Community Development Director
DATE: January 14, 2016
SUBJECT: Update Concerning Temporary Building Plan Review and Permit Fee Deferral for Uninsured Valley Fire Property Owners, and Operational Status of Middletown Permit Office
EXECUTIVE SUMMARY:
Staff will provide an update concerning the procedures for plan reviewing and issuing building permits for reconstruction in the Valley Fire area, including temporary deferral of fees for those who did not have insurance. We will also take this opportunity to provide your Board with an update on the Middletown permit office operations, and efforts that have been taken to streamline the building permit process.
There was Board consensus to direct staff to implement a 90-day deferral of payment for permit fees of those who were not insured and lost their home in 2015 wildfires. Permitters would have 90-days to seek reimbursement for cost, or pay on behalf of permitters, from non-profits and other organization who collected funds for fire victims.
Clerk’s notes: Community Development Director Richard Coel presented the item to the Board. Mr. Coel suggested a
90-day deferral of payment for permit fees of those who were not insured and lost their home in the 2015 wildfires. Permitters would have 90-days to seek reimbursement for cost or pay on behalf of permitters, from non-profits and other organizations who collected funds for fire victims. This could be accomplished by a form which could be faxed or emailed from the payee and Community Development would have a point of contact on their end as well. There was also discussion of an invoicing feature.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.12Adopt the Resolution Authorizing the Director of Lake County Behavioral Health to accept the CCP Grant of $798,223 from the Department of Health Care Services for the Provision of Financial Support for the CCP in Lake County.
Resolution
Adopted — Pass
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $798,223
Amount Budgeted 9/22/15-6/30/16: $588,022
Amount Budgeted 7/1/16-12/31/16: $210,201
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total Grant funding spans the period of September 22, 2015 through December 31, 2016 with $588,022 allocated for Fiscal Year 2015-16 and $210,201 allocated for Fiscal Year 2016-17.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the adoption of the Resolution which authorizes the Director of Lake County Behavioral Health to act on behalf of the County of Lake in all matters pertaining to the Grant Agreement between the County of Lake and Department of Health Care Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Linda Lovejoy, LMFT, MAC
Behavioral Health Director
DATE: January 19, 2016
SUBJECT: Adopt the Resolution Authorizing the Director of Lake County Behavioral Health to accept the CCP Grant of $798,223 from the Department of Health Care Services for the Provision of Financial Support for the CCP in Lake County
EXECUTIVE SUMMARY: Attached, for your approval and adoption, is the Resolution authorizing the Director of Lake County Behavioral Health to act on behalf of the County of Lake in all matters pertaining to the Grant Agreement between the County of Lake and Department of Health Care Services for the Crisis Counseling Assistance and Training Program (CCP) for the period between September 22, 2015 and December 31, 2016. This Resolution designates the Director of Lake County Behavioral Health with such right, power, and authority to accept the CCP Grant of $798,223 and to act on behalf of the County of Lake in the implementation of the Department's CCP during the useful life of the CCP Grant Project.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $798,223
Amount Budgeted 9/22/15-6/30/16: $588,022
Amount Budgeted 7/1/16-12/31/16: $210,201
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total Grant funding spans the period of September 22, 2015 through December 31, 2016 with $588,022 allocated for Fiscal Year 2015-16 and $210,201 allocated for Fiscal Year 2016-17.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the adoption of the Resolution which authorizes the Director of Lake County Behavioral Health to act on behalf of the County of Lake in all matters pertaining to the Grant Agreement between the County of Lake and Department of Health Care Services.
Supervisor Comstock offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Behavioral Health Deputy Director, Kevin Thompson and Behavioral Health Fiscal Manager Manuel Orozco presented the item to the Board.
Chair Brown asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9.13Consideration of (a) Waiving the Policy for the Selection of Consultants and Other Service Providers; (b) Agreement between the County of Lake and Gretchen Mills in the amount of $55,000 for the period of December 20, 2015 through December 31, 2016; and (c) Agreements between the County of Lake and the following contractors for the Crisis Counseling Assistance and Training Program for the period from January 19, 2016 through December 31, 2016: (1) Janet Taylor in the amount of $40,000; (2) Stacy Williams in the amount of $40,000; (3) Lorna O’Kellie in the amount of $40,000; (4) Christina Orozco in the amount of $20,000; (5) Shane Rosin in the amount of $40,000; (6) Karey Abbott in the amount of $40,000; and (7) JoAnn Saccato in the amount of $40,000.
Agreement
Staff memo
EXECUTIVE SUMMARY:
The Lake County Department of Behavioral Health requests the Board of Supervisors waive the "Policy for Review and Selection of Professional Consultants and Other Contract Service Providers" and approve agreements to acquire Crisis Counselor Para-Professional services. During the Valley Fire, and continuing through the aftermath and the recovery phase, the Lake County Department of Behavioral Health was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was expressed by school officials for the children who had lost their homes in the fire. The destruction of the Valley Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action in obtaining the contractor services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms.
The Department has received two grants to fund the Crisis Counseling Assistance and Training Program: The Immediate Services Program (ISP) Grant and the Regular Services Program (RSP) Grant. The ISP Grant funded services provided from September 22, 2015 to January 15, 2016; and the RSP Grant will fund services to be provided from January 19, 2016 through December 31, 2016
To select para-professional counselors, the Department sent flyers to various organizations within the affected area including Middletown Rancheria, Middletown Senior Center, the Konocti Senior Support program, and various other wellness centers and community organizations requesting Crisis Counselors to help support in the Valley Fire Recovery. A list with biographies was obtained and reviewed by Department staff that included contacting prospective counselors to obtain further information. The contractors were selected based on qualifications and experience. Those involved in the selection process took great care to ensure that no unlawful consideration was made. The list continues to be utilized as the need has persisted due to the psychological impact of those affected and the current weather conditions compounded by the El Nino weather pattern.
Following this process, contracts with various services providers, each for a maximum amount $10,000, and funded by the ISP grant, were signed by the Director of Behavioral Health. We are now proposing that the services funded by the RSP Grant be provided by the same group of service providers as the services funded by the ISP Grant. The service providers are trained and are familiar with the community and its residents. Since the original services providers have been trained, it is cost efficient to use this same group of service providers.
Section I.D of the "Policy for Review and Selection of Professional Consultants and Other Contract Service Providers" states that the policy may be waived under certain situations, including but not limited to, the following:
1. A situation threatening the public health or safety when time is of the essence in obtaining services.
2. A situation in which following this policy would cause an interruption of essential public services.
3. Any other situation when it is determined to be in the County's best interest not to follow the policy.
The Behavioral Health Department recommends the Board find that following the consultant selection policy would cause an interruption of essential services and threaten the health needs of those affected by the fire, and requests the Board of Supervisors waive the consultant selection policy.
BACKGROUND DISCUSSION: As the County has secured the Crisis Counseling Assistance and Training Program (CCP) funding for the period September 22, 2015 through December 31, 2016, which provides funds for services immediately following a federal disaster declaration, it is necessary to utilize the services of private-sector individuals to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster. The private-sector individuals are willing and able to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster.
Contracts are still being negotiated and the scope of work defined and payment methodology identified to meet the criteria for an independent contractor relationship. Therefore, contracts are not available at this time.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Total Estimated Cost: $ 315,000
Amount Budgeted FY 15-16: $588,022
Amount Budgeted FY 16-17: $210,201
Total Amount Budgeted: $798,223
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The contract maximum for these Agreements is allotted from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program (CCP) for the period between September 22, 2015 and December 31, 2016.
For the period from September 22, 2015 through January 15, 2015 the Lake County Behavioral Health Department enacted contracts with Crisis Counselors for the Immediate Services Program (ISP) Grant period that totaled $10,000 and were signed by County Staff. The Team Leader, Gretchen Mills contract period was completed on December 19, 2015.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Lake County Behavioral Health is requesting the Board's approval of the following actions: A) Approve Waiver of "Policy for the Review and Selection of Professional Consultants and Other Contract Service Providers;" B) Approve Agreement between the County of Lake and Gretchen Mills in the amount of $55,000 for the period of December 20, 2015 through December 31, 2016; and C) Approve Agreements between the County of Lake and the following contractors for the Crisis Counseling Assistance and Training Program for the period from January 19, 2016 through December 31, 2016: 1) Janet Taylor in the amount of $40,000); 2) Stacy Williams in the amount of $40,000; 3) Lorna O'Kellie in the amount of $40,000; 4) Christina Orozco in the amount of $20,000; 5) Shane Rosin in the amount of $40,000; 6) Karey Abbott in the amount of $40,000 and, 7) JoAnn Saccato in the amount of $40,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Linda Lovejoy, Behavioral Health Director
DATE: January 15, 2016
SUBJECT: A) Consideration of Request to Waive Policy for Review and Selection of Professional Consultants and Other Contract Service Providers; B) Consideration of Agreements between the County of Lake and Gretchen Mills in the amount of $55,000 for the period of December 20, 2015 through December 31, 2016; and C) Consideration of Agreements between the County of Lake and the following contractors for the Crisis Counseling Assistance and Training Program for the period from January 19, 2016 through December 31, 2016: 1) Janet Taylor in the amount of $40,000); 2) Stacy Williams in the amount of $40,000; 3) Lorna O'Kellie in the amount of $40,000; 4) Christina Orozco in the amount of $20,000; 5) Shane Rosin in the amount of $40,000; 6) Karey Abbott in the amount of $40,000; and 7) JoAnn Saccato in the amount of $40,000.
EXECUTIVE SUMMARY:
The Lake County Department of Behavioral Health requests the Board of Supervisors waive the "Policy for Review and Selection of Professional Consultants and Other Contract Service Providers" and approve agreements to acquire Crisis Counselor Para-Professional services. During the Valley Fire, and continuing through the aftermath and the recovery phase, the Lake County Department of Behavioral Health was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was expressed by school officials for the children who had lost their homes in the fire. The destruction of the Valley Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action in obtaining the contractor services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms.
The Department has received two grants to fund the Crisis Counseling Assistance and Training Program: The Immediate Services Program (ISP) Grant and the Regular Services Program (RSP) Grant. The ISP Grant funded services provided from September 22, 2015 to January 15, 2016; and the RSP Grant will fund services to be provided from January 19, 2016 through December 31, 2016
To select para-professional counselors, the Department sent flyers to various organizations within the affected area including Middletown Rancheria, Middletown Senior Center, the Konocti Senior Support program, and various other wellness centers and community organizations requesting Crisis Counselors to help support in the Valley Fire Recovery. A list with biographies was obtained and reviewed by Department staff that included contacting prospective counselors to obtain further information. The contractors were selected based on qualifications and experience. Those involved in the selection process took great care to ensure that no unlawful consideration was made. The list continues to be utilized as the need has persisted due to the psychological impact of those affected and the current weather conditions compounded by the El Nino weather pattern.
Following this process, contracts with various services providers, each for a maximum amount $10,000, and funded by the ISP grant, were signed by the Director of Behavioral Health. We are now proposing that the services funded by the RSP Grant be provided by the same group of service providers as the services funded by the ISP Grant. The service providers are trained and are familiar with the community and its residents. Since the original services providers have been trained, it is cost efficient to use this same group of service providers.
Section I.D of the "Policy for Review and Selection of Professional Consultants and Other Contract Service Providers" states that the policy may be waived under certain situations, including but not limited to, the following:
1. A situation threatening the public health or safety when time is of the essence in obtaining services.
2. A situation in which following this policy would cause an interruption of essential public services.
3. Any other situation when it is determined to be in the County's best interest not to follow the policy.
The Behavioral Health Department recommends the Board find that following the consultant selection policy would cause an interruption of essential services and threaten the health needs of those affected by the fire, and requests the Board of Supervisors waive the consultant selection policy.
BACKGROUND DISCUSSION: As the County has secured the Crisis Counseling Assistance and Training Program (CCP) funding for the period September 22, 2015 through December 31, 2016, which provides funds for services immediately following a federal disaster declaration, it is necessary to utilize the services of private-sector individuals to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster. The private-sector individuals are willing and able to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster.
Contracts are still being negotiated and the scope of work defined and payment methodology identified to meet the criteria for an independent contractor relationship. Therefore, contracts are not available at this time.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost FY 15-16: $ 205,750
Estimated Cost FY 16-17: $ 109,250
Total Estimated Cost: $ 315,000
Amount Budgeted FY 15-16: $588,022
Amount Budgeted FY 16-17: $210,201
Total Amount Budgeted: $798,223
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The contract maximum for these Agreements is allotted from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program (CCP) for the period between September 22, 2015 and December 31, 2016.
For the period from September 22, 2015 through January 15, 2015 the Lake County Behavioral Health Department enacted contracts with Crisis Counselors for the Immediate Services Program (ISP) Grant period that totaled $10,000 and were signed by County Staff. The Team Leader, Gretchen Mills contract period was completed on December 19, 2015.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Lake County Behavioral Health is requesting the Board's approval of the following actions: A) Approve Waiver of "Policy for the Review and Selection of Professional Consultants and Other Contract Service Providers;" B) Approve Agreement between the County of Lake and Gretchen Mills in the amount of $55,000 for the period of December 20, 2015 through December 31, 2016; and C) Approve Agreements between the County of Lake and the following contractors for the Crisis Counseling Assistance and Training Program for the period from January 19, 2016 through December 31, 2016: 1) Janet Taylor in the amount of $40,000); 2) Stacy Williams in the amount of $40,000; 3) Lorna O'Kellie in the amount of $40,000; 4) Christina Orozco in the amount of $20,000; 5) Shane Rosin in the amount of $40,000; 6) Karey Abbott in the amount of $40,000 and, 7) JoAnn Saccato in the amount of $40,000.
This item was pulled at the direction of Behavioral Health staff.
9.14Consideration of (a) Waiving County Consultant Selection Policy; and (b) Approve Agreement Between the County of Lake and California Association of Environmental Health Administrators (CAEHA) for Professional Debris Cleanup Services Due to Wildland Fires.
Action Item
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Since September, Environmental Health has been working with CalRecycle on the state sponsored fire debris removal project. We have been using specialized staff through a sub-contractor (CAEHA) to the CalRecycle's prime contractor (Pacific States). Pacific States can no longer contract with CAEHA for this but we have the need and the option to contract directly with CAEHA. We can use valuable staff for work related to fire response. The contract is for a limited duration and has a maximum dollar amount.
At this time and with this contract we are able to assign our specialists to more fire response tasks than the project contracted with Pacific States.
We expect this is a reimbursable expense.
Thank you for your consideration.
..Recommended Action
RECOMMENDED ACTION:
(a) Waive County Consultant Selection Policy; and (b) Approve Agreement Between the County of Lake and California Association of Environmental Health Administrators (CAEHA) for Professional Debris Cleanup Services Due to Wildland Fires.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Ray Ruminski, Environmental Health Director
DATE: January 14, 2016
SUBJECT: Consideration of (a) Waiving County Consultant Selection Policy; and (b) Approve Agreement Between the County of Lake and California Association of Environmental Health Administrators (CAEHA) for Professional Debris Cleanup Services Due to Wildland Fires.
EXECUTIVE SUMMARY:
Since September, Environmental Health has been working with CalRecycle on the state sponsored fire debris removal project. We have been using specialized staff through a sub-contractor (CAEHA) to the CalRecycle's prime contractor (Pacific States). Pacific States can no longer contract with CAEHA for this but we have the need and the option to contract directly with CAEHA. We can use valuable staff for work related to fire response. The contract is for a limited duration and has a maximum dollar amount.
At this time and with this contract we are able to assign our specialists to more fire response tasks than the project contracted with Pacific States.
We expect this is a reimbursable expense.
Thank you for your consideration.
..Recommended Action
RECOMMENDED ACTION:
(a) Waive County Consultant Selection Policy; and (b) Approve Agreement Between the County of Lake and California Association of Environmental Health Administrators (CAEHA) for Professional Debris Cleanup Services Due to Wildland Fires.
(a) On motion of Supervisor Comstock, and by vote of the Board, waived the County Consultant Selection Policy. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
(b) On motion of Supervisor Comstock, and by vote of the Board, approved the Agreement between the County of Lake and California Association of Environmental Health Administrators (CAEHA) for Professional Debris Cleanup Services due to wildland fires. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Brown and Farrington
Clerk’s notes: Environmental Health Director Ray Ruminski presented the item to the Board.
Chair Brown asked if anyone present wished to speak on this item. No one wished to speak and the public input portion of this item was closed.
9.15Discussion and Consideration of (a) splitting the role of Director of Public Works and Water Resources into separate director positions; (b) establishing the minimum qualification criteria for recruiting the new position for water resources; (c) request a recruitment process broader than normal because of the unique nature of the position.
Action Item
Staff memo
EXECUTIVE SUMMARY:
I respectfully request the Board take up the following items for discussion and consideration:
(a) Director Position for the Departments of Water Resources and Public Works. The role of Director for Water Resources and Public Works has been combined by past action of the Board. The time it takes to properly lead each department is called into question by the recent fire disaster and the recovery process, as well as the pressing problems of natural lake management. Either Department can affect property values, tourist visits and slow economic growth.
Public Works requires the attention needed to rebuild infrastructure lost by the fires as well as new infrastructures needed to upgrade to modern standards. In addition are the road, bridge and other infrastructure maintenance and upgrade pressures for the rest of the County amid deferred maintenance, changing standards and economic growth.
Water Resources is not only in charge of flood and water delivery structures as is traditional but natural systems such as wetland, emergent vegetation, stream and lake functions. Clear Lake by many estimates is a statewide eco-treasure but also has a history of nutrient overloading, cyanobacteria blooms and cyano-toxin byproducts. The issues are technically complex, have led to TMDL sanctions by the RWQCB and require a special background to both understand and develop cost effective lake management programs that meet public expectations.
One consideration is a resolution of where the problems for the lake arise. Is it past anthropomorphic changes, present land practices or natural systems that need better understanding? Off-road vehicle groups, farming segments, septic systems and bad roads are implicated. Solutions such as expensive wetland restoration are seen as the end-all. All of these have been debated. The citizens of Lake County should have a Department capable of sorting through and developing good data and an understanding of the problems to ensure the right solutions with adaptive management techniques.
(b) Minimum Qualifications. Most lake managers are concerned about artificial lake levels because there are significantly more completely- impounded lakes than natural lake ecosystems. Clear Lake is unique as the largest, oldest, mostly natural, warm-water ecosystem in California and not very many managers with experience are available in the recruitment pool. A background in natural lake and watershed ecosystem management are embedded in the lake sciences such as Limnology and earth sciences such as fluvial geomorphology. To act at the Director level, additional background in management and administration are also needed. Therefore the MQ's should reflect strong technical background and experience in the areas needed for success.
(c) Recruitment Process. Because of the small pool of experienced managers for natural lake ecosystems a recruitment process that advertises our unique lake attributes in the North American Lake Managers Society, the California Lake Managers Society, the American Fisheries Society (AFS), the AFS Cal-Neva group and the Limnology Departments of major universities should be a minimum addition to the usual advertising methods.
Due to fiscal considerations, I realize it may also be necessary and advisable to restructure the temporary funding provided for the vacant Water Resources position added in the current year's budget, in order to provide financing for a new Director position. This and other options can be determined after more fiscal analysis by the CAO's office.
..Recommended Action
RECOMMENDED ACTION:
I recommend that this Board direct staff (the CAO's office and Human Resources) to:
1) prepare the necessary Board resolution(s) and any other required paperwork, including budgetary adjustments, to separate the Public Works and Water Resources Departments and split the present Public Works Director/Water Resources Director position into two positions --one for each department; and
2) establish the special Minimum Qualifications for the Water Resources Director position as discussed in paragraph (b), above, and the protocol needed for a broad recruitment in the desired field in accordance with item (c).
These products should be brought back to the Board for final approval in approximately one month or sooner considering staff time encumbrances.
I thank my colleagues in advance for this consideration.
cc: Matt Perry
Kathy Ferguson
Scott DeLeon
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Supervisor Steele
DATE: January 14, 2016
SUBJECT: Discussion and Consideration of (a) splitting the role of Director of Public Works and Water Resources into separate director positions; (b) establishing the minimum qualification criteria for recruiting the new position for water resources; (c) request a recruitment process broader than normal because of the unique nature of the position.
EXECUTIVE SUMMARY:
I respectfully request the Board take up the following items for discussion and consideration:
(a) Director Position for the Departments of Water Resources and Public Works. The role of Director for Water Resources and Public Works has been combined by past action of the Board. The time it takes to properly lead each department is called into question by the recent fire disaster and the recovery process, as well as the pressing problems of natural lake management. Either Department can affect property values, tourist visits and slow economic growth.
Public Works requires the attention needed to rebuild infrastructure lost by the fires as well as new infrastructures needed to upgrade to modern standards. In addition are the road, bridge and other infrastructure maintenance and upgrade pressures for the rest of the County amid deferred maintenance, changing standards and economic growth.
Water Resources is not only in charge of flood and water delivery structures as is traditional but natural systems such as wetland, emergent vegetation, stream and lake functions. Clear Lake by many estimates is a statewide eco-treasure but also has a history of nutrient overloading, cyanobacteria blooms and cyano-toxin byproducts. The issues are technically complex, have led to TMDL sanctions by the RWQCB and require a special background to both understand and develop cost effective lake management programs that meet public expectations.
One consideration is a resolution of where the problems for the lake arise. Is it past anthropomorphic changes, present land practices or natural systems that need better understanding? Off-road vehicle groups, farming segments, septic systems and bad roads are implicated. Solutions such as expensive wetland restoration are seen as the end-all. All of these have been debated. The citizens of Lake County should have a Department capable of sorting through and developing good data and an understanding of the problems to ensure the right solutions with adaptive management techniques.
(b) Minimum Qualifications. Most lake managers are concerned about artificial lake levels because there are significantly more completely- impounded lakes than natural lake ecosystems. Clear Lake is unique as the largest, oldest, mostly natural, warm-water ecosystem in California and not very many managers with experience are available in the recruitment pool. A background in natural lake and watershed ecosystem management are embedded in the lake sciences such as Limnology and earth sciences such as fluvial geomorphology. To act at the Director level, additional background in management and administration are also needed. Therefore the MQ's should reflect strong technical background and experience in the areas needed for success.
(c) Recruitment Process. Because of the small pool of experienced managers for natural lake ecosystems a recruitment process that advertises our unique lake attributes in the North American Lake Managers Society, the California Lake Managers Society, the American Fisheries Society (AFS), the AFS Cal-Neva group and the Limnology Departments of major universities should be a minimum addition to the usual advertising methods.
Due to fiscal considerations, I realize it may also be necessary and advisable to restructure the temporary funding provided for the vacant Water Resources position added in the current year's budget, in order to provide financing for a new Director position. This and other options can be determined after more fiscal analysis by the CAO's office.
..Recommended Action
RECOMMENDED ACTION:
I recommend that this Board direct staff (the CAO's office and Human Resources) to:
1) prepare the necessary Board resolution(s) and any other required paperwork, including budgetary adjustments, to separate the Public Works and Water Resources Departments and split the present Public Works Director/Water Resources Director position into two positions --one for each department; and
2) establish the special Minimum Qualifications for the Water Resources Director position as discussed in paragraph (b), above, and the protocol needed for a broad recruitment in the desired field in accordance with item (c).
These products should be brought back to the Board for final approval in approximately one month or sooner considering staff time encumbrances.
I thank my colleagues in advance for this consideration.
cc: Matt Perry
Kathy Ferguson
Scott DeLeon
There was Board consensus directing staff to explore options of separating the Department of Public Works and Department of Water Resources and combining the Department of Public Works and Department of Public Services. The Board would like this item be brought back in conjunction with the Mid-Year Budget Review.
Clerk’s notes: Supervisor Steele presented the item to the Board.
Several options were discussed. County Counsel Anita Grant suggested meeting with the department heads involved, as well as Human Resources to gather questions and answers, and to broaden the scope of combinations and separation of said departments. County Administrative Officer
Matt Perry suggesting presenting options to the Board at Mid-Year Budget on February 16, 2016.
Chair Brown asked if anyone present wished to speak and the following people spoke: Bob Gardner, Victoria Brandon, Joan Moss. No one else wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employment pursuant to Gov. Code Sec. 54957 – Interviews
Title: Public Services Director
Closed Session Item
10.3Conference with Legal Counsel: Decision whether to initiate litigation pursuant to Gov. Code Sec. 54956.9(d)(4): One potential case.
Closed Session Item
10.4Conference with Legal Counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1): Lakeside Heights HOA v. County of Lake
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 4:30 p.m. having taken no action.