Board Of Supervisors — Tuesday, January 26, 2016

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: January 21, 2016 SUBJECT: Approve Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Transfer Money From General Fund Contingencies to Budget Unit 1120 - Non-Departmental Revenue to Return Loan Payment from Former Redevelopment Agency to Taxing Entities EXECUTIVE SUMMARY: In March 2011, approximately 3 months prior to the State of California adopting ABx1 26, which dissolved redevelopment agencies throughout the State, the former Lake County Redevelopment Agency (RDA) made loan payments to the County General Fund pursuant to pre-existing loan documents. The State Controller's Office has conducted an audit and found these payments violate ABx1 26. Although staff has argued that these payments should be allowed, the State has supported the initial audit and has ordered the County to return these monies and distribute to the other taxing entities. An amount of money to satisfy this order had previously been placed in General Fund Contingencies. The attached resolution is necessary to transfer this money from Contingencies and make it available for the Auditor-Controller to allocate to other taxing entities. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the attached resolution to amend the FY 15/16 Adopted Budget. Attachment

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: William Davidson, Animal Care and Control Director DATE: January 21, 2016 SUBJECT: Approve Amendment No. 1 to Agreement between the County of Lake and Richard Bachman, DVM, for FY 15-16 Veterinary Professional Services, total amount not to exceed $67,032.52 and authorize the Chair to sign. EXECUTIVE SUMMARY: Your Board entered into an Agreement dated January 11, 2016 under which Richard Bachman, DVM and a Registered Veterinary Technician (RVT) will provide veterinary professional service to County. Previously, the RVT was paid under a separate contract, which was terminated effective January 10, 2016 along with the previous veterinary contract. The original Agreement did not contain some key elements and is amended to reflect the following: 1) the appropriate payment amount for a RVT to be included in the original Agreement contract; and 2) the appropriate term from January 11th, 2016 through June 30th, 2016 to reflect when the RVT began work under the original Agreement; and 3) a modification clause was added should future changes be needed. ..Recommended Action RECOMMENDED ACTION: Staff requests that your Board authorize the Chair to sign the Amendment No. 1 to Agreement between County of Lake and Richard Bachman, DVM for veterinary professional service.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Linda Lovejoy, LMFT, MAC Behavioral Health Director DATE: January 26, 2015 SUBJECT: Waiver of County Policy and Procedure, Section 15 - Travel Policy - Section 1.4 F Claiming Requirements. EXECUTIVE SUMMARY: Lake County Behavioral Health is requesting the Board to waive Section 1.4 F of the County Travel Policy requiring travel reimbursement claims to be filed within 60 days of the date the expense was incurred. The total cost of Paul Hofacker's claim for reimbursement is $536.25. BACKGROUND AND DISCUSSION: The department is requesting reimbursement of the attached travel claim as the amount being requested is a substantial personal expense to the staff member. Mr. Hofacker has initiated, implemented, and led the Valley Fire Community Recovery Program; therefore, the department feels that as this is a substantial amount for reimbursement, that the employee should not be penalized due to the 60 day claiming requirement. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $536.25 Amount Budgeted: Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): Adequate funds are budgeted to reimburse these expenses as they are considered to be a normal and ongoing expense of providing Mental Health services. No additional funds are needed to reimburse staff. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Lake County Behavioral Health requests waiver of the 60 day claiming limitation and authorize department to reimburse the travel expenses to this staff member.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Linda Lovejoy, LMFT, MAC, Behavioral Health Director DATE: January 22, 2016 SUBJECT: (a) Approve a Request to Establish New Extra Help Classifications to Provide Community Services Related to Emergency Events and Approve the Associated Salaries as Established by the Current Granting Agency; and (b) Adopt Resolution Amending Position Allocation for FY 2015-16 for Budget Unit 4014, Department of Behavioral Health, and Establish New Position Classifications and Related Salaries. EXECUTIVE SUMMARY: The Lake County Department of Behavioral Health requests the Board of Supervisors to establish new extra help classifications for the Crisis Counseling program and adopt the resolution amending the position allocations for FY 2015-16 to establish the new position classifications, with related salaries, to acquire Crisis Counselor Para-Professional services. During the Valley Fire, and continuing through the aftermath and the recovery phase, the Lake County Department of Behavioral Health was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was expressed by school officials for the children who had lost their homes in the fire. The destruction of the Valley Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action the need for Crisis Counselor services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms. The Department has received two grants to fund the Crisis Counseling Assistance and Training Program: The Immediate Services Program (ISP) Grant and the Regular Services Program (RSP) Grant. The ISP Grant funded services provided from September 22, 2015 to January 15, 2016; and the RSP Grant will fund services to be provided from January 26, 2016 through September 21, 2016. The Behavioral Health Department recommends the Board establish a series of special classifications for crisis counselors used to provide dedicated services to survivors of disasters, such as the Valley Fire. BACKGROUND DISCUSSION: As the County has secured the Crisis Counseling Assistance and Training Program (CCP) funding for the period September 22, 2015 through December 31, 2016, which provides funds for services immediately following a federal disaster declaration, it is necessary to establish the New Extra Help Classifications to Provide Community Services Related to Emergency Events and Approve the Associated Salaries as Established by the Current Granting Agency; and (b) Adopt Resolution Amending Position Allocation for FY 2015-16 for Budget Unit 4014, Department of Behavioral Health, and Establish New Position Classifications and Related Salaries in order to provide continuous mental health assistance and training activities to Lake County residents affected by the federally declared major disaster. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost FY 15-16: $ 205,750 Estimated Cost FY 16-17: $ 109,250 Total Estimated Cost: $ 315,000 Amount Budgeted FY 15-16: $588,022 Amount Budgeted FY 16-17: $210,201 Total Amount Budgeted: $798,223 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): These positions are funded by monies provided by the from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program (CCP) approved by your Board on January 19, 2016. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board's approval of the following actions: (a) Approve a Request to Establish New Extra Help Classifications to Provide Community Services Related to Emergency Events and Approve the Associated Salaries as Established by the Current Granting Agency; and (b) Adopt Resolution Amending Position Allocation for FY 2015-16 for Budget Unit 4014, Department of Behavioral Health, and Establish New Position Classifications and Related Salaries.

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Anita L. Grant, County Counsel DATE: January 15, 2016 SUBJECT: Consideration of Proposed Findings of Fact and Decision in the Appeal of Damon Fanucchi (AB 15-04) EXECUTIVE SUMMARY: Pursuant to your Board's statement of Intended Decision in the above matter on December 15, 2015, I have prepared the attached Findings of Fact to Support your Board's intended decision. ..Recommended Action RECOMMENDED ACTION: If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions: (a) Move to approve the Findings of Fact and authorize the Chair to Sign; and (b) Move to deny the appeal

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Jim Brown, Health Services Director DATE: January 13, 2016 SUBJECT: Resolution Approving the County of Lake Health Services Department and Partnership HealthPlan's Intergovernmental Transfer (IGT) Agreement Accepting $150,000 in Support of Development of Health Information Exchange (HIE) And Health Services Director to Sign the Letter of Agreement EXECUTIVE SUMMARY: The Health Services Department was recently awarded $150,000 in funding from the Partnership HealthPlan of California. Health Services will use this funding to support moving forward towards qualifying for Public Health Accreditation through the Public Health Accreditation Board (PHAB). A portion of these funds will be used to hire an IT/Accreditation consultant for $60,000 to work with health Services to support the development and implementation of a Health Information Exchange (HIE). The HIE will bring together the Public Health Department, two local hospitals, two Clinics, Tribal Health and Partnership Health Care. This HIE project will allow for the electronic communication between medical partners for an exchange of medical information within the county. This project would also require data connections and software for the Health Department to communicate with our medical partners for an estimated cost of $40,000. Further, the Department will use $50,000 to hire a half time Programs Coordinator with funding from this award and will use matching funds by Health Services to make a full time Programs Coordinator specifically for Accreditation. It is expected that with subsequent years of Intergovernmental Transfer funding (IGT) the Health Services Department will coordinate and work with local partners to develop and implement data HUB services to collect and distribute data. Should you have any questions, or require additional information, please contact myself or Denise Pomeroy, Deputy Director Health Services Administration at 263-1090. FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted Estimated Cost: $150,000 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Kim Clymire, Interim Public Services Director DATE: January 22, 2016 SUBJECT: Adopt Resolution Amending Resolution No. 2015-120 Establishing Position Allocations for Fiscal Year 2015-16, Budget Unit 4121, Integrated Waste Management. EXECUTIVE SUMMARY: The Public Services Department - Solid Waste Division is requesting a new temporary term allocation for a Solid Waste Heavy Equipment Operator to assist at the landfill during the fire debris cleanup due to the heightened maintenance and operations. In order to help landfill staff recover from the monumental tonnages we have accepted as a result of the recent devastating fires in Lake County, with the concurrence of Matt Perry, County Administrative Officer and help from Kathy Ferguson, Human Resources Director, it is necessary to hire an additional Solid Waste Heavy Equipment Operator. This will be a permanent/temporary employee for a period of nine months until the end of October, 2016. This additional operator will help facilitate landfilling a significant amount of the fire debris that we were allowed to stock pile on a section of the landfill that is unlined. In addition, this employee will assist with continued winter operations and preparation for our spring and summer operations under Best Management Practices (BMPs). Your favorable consideration of this request will be greatly appreciated and help facilitate the continued operation of our landfill in an environmentally safe and secure manner. If you have any questions or need additional information regarding this matter, please feel free to contact me. FISCAL IMPACT (Narrative): The position is funded from the unanticipated revenue received as a result of the landfill receiving the Valley Fire debris. ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2015-120 Establishing Position Allocations for Fiscal Year 2015-16, Budget Unit 4121, Integrated Waste Management.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 14, 2016 SUBJECT: Approve Amendment Five to Agreement between the County of Lake and Quincy Engineering Inc., for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, California EXECUTIVE SUMMARY: On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The Agreement was modified by Modification One and Amendments One thru Four to allow for the completion of extra work which was required during the design phase and to extend the term of the Agreement. Caltrans has now required that hydraulic studies be conducted at Harbin Creek and Anderson Creek Bridges. Coordination will be needed between Quincy and the County's Right of way consultant on Anderson and Mathews Bridges. Additional coordination will be required for PG&E relocation on Mathews Bridge which will require additional meetings and utility agreement preparation. Quincy's qualifications-based selection for this Agreement included these types of services; however, the scope described herein exceeds what originally was anticipated. This amendment will provide for extra work required for Task 4, "Preliminary Engineering", Task 6, "Final Design Engineering", Task 8, "ROW Engineering", and Task 9, "Utility Coordination". As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge: Summary by Task Additional Fee Not to Exceed Task 4 - Survey Hydraulic Cross Sections (Harbin & Robinson) $13,408.50 Task 4 - Design Hydraulic Study (Harbin & Robinson) $32,720.31 Task 6 - Contour Grading and Rock Slope Protection (Harbin & Robinson) $21,090.56 Task 8 - Right of Way Coordination (Anderson & Mathews) $3,585.60 Task 9 - Utility Coordination (Mathews) $11,067.60 Total $81,872.57 Summary by Bridge Additional Fee Not to Exceed Anderson Creek Bridge at Foard Road $2,151.36 Manning Creek Bridge at Mathews Road $12,501.84 Manning Creek Bridge at Ackley Road $0.00 Highland Creek Bridge at Highland Springs Road $0.00 Robinson Creek Bridge at Mockingbird Lane $35,049.50 Harbin Creek Bridge and Harbin Springs Road $32,169.87 Total $81,872.57 This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Staff recommends that the Board of Supervisors approve Amendment Five to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,331,808.48 (an increase of $81,872.57) and authorize the Chairman to execute said Amendment. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $81,872.57 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment Five to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,331,808.48 (an increase of $81,872.57) and authorize the Chairman to execute said Amendment.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 7, 2016 SUBJECT: Consideration of approving the purchase of a temporary construction easement and fee title on a portion of a certain parcel (APN 007-003-470) as part of bridge replacement project on Mathews Road, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. to provide Right of Way services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects. The Manning Creek Bridge on Mathews Road is slated for construction this year. In order to meet the construction schedule and retain the federal funding allocated for the current fiscal year, the acquisition of certain properties through fee title and temporary construction easements must occur. By approving the purchase of a temporary construction easement and fee title acquisition at the appraised fair market value of $10,000 for a portion of the listed parcel and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year. This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation. Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 007-003-470, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $10,000 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): This project is 100% funded with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement and fee title acquisition on a portion of parcel 007-003-470, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 13, 2016 SUBJECT: Consideration of approving the purchase of a temporary construction easement on a portion of a certain parcel (APN 242-041-030 ) as part of the Konocti Road Safe Routes to School project, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents EXECUTIVE SUMMARY: The Konocti Road Safe Routes to School project is slated for construction this year. In order to meet the construction schedule the acquisition of certain properties through fee title and temporary construction easements must occur. By approving the purchase of a temporary construction easement at the appraised fair market value of $500 for a portion of the listed parcel and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year. This project is funded for construction with State Safe Routes to School funds and a 10% County match. The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation. Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement on a portion of parcel 242-041-030, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $500 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): This project is funded for construction with State Safe Routes to School funds and a 10% County match. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement on a portion of parcel 242-041-030, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 13, 2016 SUBJECT: Consideration of approving the purchase of a temporary construction easement on a portion of a certain parcel (APN 008-665-010 ) as part of the Konocti Road Safe Routes to School project, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents EXECUTIVE SUMMARY: The Konocti Road Safe Routes to School project is slated for construction this year. In order to meet the construction schedule the acquisition of certain properties through fee title and temporary construction easements must occur. By approving the purchase of a temporary construction easement at the appraised fair market value of $500 for a portion of the listed parcel and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with construction this year. This project is funded for construction with State Safe Routes to School funds and a 10% County match. The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation. Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement on a portion of parcel 008-665-010, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $500 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): This project is funded for construction with State Safe Routes to School funds and a 10% County match. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of a temporary construction easement on a portion of parcel 008-665-010, and authorize the County Administrative Officer or the Public Works Director to execute the necessary documents.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 12, 2016 SUBJECT: Approval of Plans and Specifications for the Valley Fire Damaged Sign Replacement Pr0oject, Bid No. 15-16 EXECUTIVE SUMMARY: The Plans and Specifications for the Valley Fire Damaged Sign Replacement Project are complete and a copy was filed with the Clerk of the Board. The construction estimate is $140,000. The construction costs are expected to come from FEMA Public Assistance, California Disaster Assistance, and local funds. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: 140,000 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The construction estimate is $140,000. The construction costs are expected to come from FEMA Public Assistance, California Disaster Assistance, and local funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jeff Rein, Chief Deputy County Administrative Officer DATE: January 22, 2016 SUBJECT: 1. Public Hearing to Consider Approval of Resolution Making Findings Necessary to Authorize an Energy Services Construction Contract for Replacement and Upgrade of the Utility Service Supporting the Buckingham Peak Communications Facility. 2. Approval of Plans and Specifications for the Buckingham Peak Power Upgrade Project. 3. Award Energy Services Construction Contracts for Replacement and Upgrade of the Buckingham Peak Utility Service - Item No 1 through 3 of Contractor's Proposal. 4. Award Energy Services Construction Contracts for Replacement and Upgrade of the Buckingham Peak Utility Service - Item No 4 and 5 of Contractor's Proposal. 5. Approve BLM Right-of-Way Grant in the Amount of $12,004.43. 6. Approve Easement Grant and Purchase Agreement therefore, with Harbor View Mutual Water Company in the Amount of $2,400. 7. Approve Utility Agreement with New Cingular Wireless PCS, LLC providing Funding for Energy Services Construction Contract and Other Expenses Necessary to Upgrade the Utility Service Supporting the Buckingham Peak Communications Facility. 8. Approve Second Amendment to the Ground Lease with New Cingular Wireless PCS, LLC with Crown Castle, Inc. as its attorney-in-fact, providing 30 Year Extension of the Term thereof. 9. Approve the Pole Attachment Agreement between the County of Lake and Pacific Bell Telephone Company. 10. Approve the Utility Payment Agreement between U.S. Cellular Corporation and the County of Lake. 11. Approve the Amendment to Tower and Ground Space License Agreement between U.S. Cellular Corporation, New Cingular Wireless PCS, LLC, and the County of Lake. 12. Approve Agreement with Streamline Engineering for Project Testing and Inspection Services in an amount not to exceed $10,000 EXECUTIVE SUMMARY: Four years ago AT&T (aka: New Cingular Wireless PCS, LLC) approached the County about upgrading the electric utility service that provides power to the communications site on Buckingham Peak via an overhead power line which begins at the Riviera West Subdivision and extends the top of Buckingham Peak. That communications site consists of a County-owned tower (and equipment building) and an AT&T-owned tower (and equipment buildings) which reside on property leased from the County. The current electric utility service has only enough capacity to support the County's tower and equipment building. As a result, AT&T and its tenant, US Cellular (of which the County receives 50% of the US Cellular's rent), utilize propane generators that run 24 hours a day to support their operations. The long-term financial cost of continuously running generators as well as the resulting impact to air quality provided AT&T and US Cellular with incentive to invest in such an upgrade. An upgrade would also be in the County's best interest because 1) the existing utility poles are 40� years old and in a severely declining state, 2) the restricted power capacity limits the County's ability to support additional tenants, and 3), the new power lines and the type of power utilized (3-phase vs single phase) will provide for more efficient delivery of power, 4) it would secure the long-term tenancy of AT&T and US Cellular from which we currently receive $51,000 per year. In the initial approach to this project, AT&T evaluated undergrounding of the utility service. They invested considerable resources in that assessment including engineered plans, environmental studies, geotechnical reports, easement acquisition and permitting. Nonetheless, AT&T abandoned the project after soliciting bids for the undergrounding work which came in at an unexpectedly high cost of 2.1 million dollars. At that point AT&T notified County staff that it was no longer willing to invest staff time in the project. Consequently, County staff picked up the ball and pursued an approach that provides for replacement of the power poles and overhead utility lines. AT&T verbally committed to funding this approach if the cost was reasonable. Besides the incentives noted above, they are especially motivated to abide by their funding commitment because their ground-lease with the County expires May 31, 2016. Since then, staff has coordinated the necessary components of the project including surveying, engineering, easement acquisition, permitting and cost-sharing agreements with AT&T and T-Mobile who will also benefit from the upgrade. Collectively, these parties will cover the entire cost of the project based on the project budget of $745,000.00. The project budget is outlined in the attachment entitled "BUCKINGHAM PEAK POWER UPGRADE PROJECT BUDGET." Risk Factors: The Utility Agreement establishes $745,000.00 as the total project costs, consisting of design costs ($138,261.00) and construction costs ($606,739.00). Under the terms of the Utility Agreement, the County is obligated to collect $100,000.00 from its licensee, T-Mobile Corporation, to pay for part of the total project cost, and the County shall be solely responsible to pay this $100,000.00 in the event it fails to collect said amount from T-Mobile Corporation. Also under the terms of the Utility Agreement, AT&T is responsible for any design and construction work related to the project under its contract with Pacific Gas & Electric in the amount of $85,000.00, and AT&T is responsible for payment of any amount in excess of this $85,000.00. In addition to this $85,000.00, AT&T is also responsible to pay for the remainder of the total project costs estimated at $560,000.00 after application of the aforementioned $100,000.00 payment amount. In light of the foregoing, the County will be responsible for both the aforementioned $100,000.00 payment and any costs in excess of AT&T's responsibility of $560,000.00. In a project of this complexity, that does impose a risk upon the County. This risk mainly consists of the possibility that the total project costs would exceed $560,000.00 and the County might be responsible for subsequently paying significant cost overruns due to circumstances unforeseen or unanticipated by the pertinent contracting parties (e.g. the construction contractor). In exchange for assuming this risk, AT&T agreed to cap the reimbursement they are to receive from the "utility buy-in" fee that will be collected from most future users of the upgraded utility service. AT&T's reimbursement from the utility buy-in will be capped at $245,000.00 and T-Mobile will not receive any reimbursement at all. Because a utility buy-in could be a disincentive to potential future tenants, staff believes it is extremely important to limit the application of that utility buy-in to future users. Because the construction contracts are governed by the Contractor's Guaranteed Maximum Price, the aforementioned risk of construction cost overruns is partially mitigated. Nevertheless, the Guaranteed Maximum Price is subject to the exceptions found in all County construction contracts such as any County-initiated changes to the project and County-responsibility for certain subsurface conditions. In this project, the most likely factor to result in a cost overrun is the finding of rock that complicates the digging of the holes for the utility poles. There will be 14 holes that are 2 feet in diameter and 6.5 feet in depth. To mitigate this risk to the County, the Contractor has agreed to accept cost responsibility for any complications he may encounter in digging these holes to a 6.5 feet depth. The risk of any other subsurface conditions impacting this project is further mitigated by the following factors: 1. These holes are being dug immediately adjacent to the existing utility poles and so the area in question has already been subject to prior excavation. 2. The following contractual language which is intended to reduce the County's risk of cost overruns by holding the contractor responsible for the accommodation of the Project Site conditions that were reasonably discoverable by him. "3.6.3 Except for environmental conditions and subsurface or other conditions that could not have reasonably been discovered by a reasonable inspection of the Site within the scope of access the owner has granted, Contractor is responsible for accommodating all Site conditions in the Final Plans and construction of the Project Work, regardless of when the Site condition is discovered, but shall not be responsible for any conditions of the off-Site Staging and Lay Down Areas, except to the extent that such conditions were disclosed by the drawings and other information provided by Owner to Contractor. Notwithstanding a failure by Contractor to perform its Site investigation due diligence consistent with the access Owner has granted under this Section, Contractor shall be responsible for successfully constructing the Project Work without adjustment of the Guaranteed Maximum Price." 3. The construction contract includes a 15% contingency fund. Approval of Plans and Specifications (Subject No. 2) The plans and specifications for construction of the Buckingham Peak Power Upgrade Project are complete and a copy has been filed with the Clerk of the Board and presented herewith for your approval. Award of Energy Services Construction Contracts (Subjects No. 1, 3 & 4): Because of the complexity of this project, staff's first step in developing these plans was to identify a contractor who was qualified to not only build the project but to assist in the design of such a unique project. For the most part, design-build projects are prohibited by statute. This project, however, qualifies for one of the exemptions by virtue of Government Code Section 4217.10 et seq. which allows us to both forego the normal bidding procedures and utilize a design-build approach when the project includes energy conservation measures, which this project clearly provides for the reasons stated above. To effectuate this exemption, the attached resolution must be approved at a noticed public hearing. After making numerous inquiries, Northern California Power was consistently recommended as the "go-to" contractor for such a project. Since then, acting in the capacity of an unpaid consultant, Northern California Power has been instrumental in the development of the plans by virtue of their willingness to share their expertise and coordinate input from AT&T, PG&E and the design engineer who actually drafted the plans. In light of the foregoing, staff recommends award of the attached construction contracts to Northern California Power Company. The estimated time for completing the construction phase is four weeks baring weather or other unexpected delays. Acquisition of Easement and Right-of-Way (Subjects No. 5 & 6): The existing utility line occupies a 10 foot corridor which begins at the edge of the Riviera West Subdivision and extends up the side of Mt. Konocti to Buckingham Peak. Because the new utility line will have to be constructed prior to deconstruction of the existing utility line, new boundaries for this corridor had to be defined which in turn necessitates acquisition of new right-of-ways and/or easements from the two property owners on which the corridor resides, (BLM and Harbor View Mutual Water Company). BLM does not provide permanent easement rights and instead issues temporary Right-of-Way Grants that have a maximum term of 30 years, the total cost of which is $12,004.43. Harbor View Mutual Water Company has agreed to sell a permanent easement to the County at the appraised cost of $2,400. Attached are documents required to effectuate these acquisitions. Utility Agreement (Subject No. 7) As stated above, AT&T and T-Mobile are willing to fund costs related to this project. T-Mobile's funding commitment was previously memorialized in an amendment to its Licensing Agreement. AT&T's commitment is memorialized in the attached Utility Funding Agreement. Amendments to Ground Leases with Crown Castle and U.S. Cellular (Subject No. 8 & 11): Although the original ground lease is with AT&T, Crown Castle, Inc., who is the largest holder of communications towers in the US, recently acquired the rights to approximately 9700 of AT&T's tower properties nationwide, including the ground lease on Buckingham Peak. As such, AT&T and US Cellular become tenants of Crown Castle. In light of the fact that the current ground lease expires on May 31, 2016, it is in the interest of both Crown and its tenants that their continued occupancy of the site is assured. Consequently, in return for arranging AT&T's funding of this project, Crown Castle has asked for a 30 year extension of the ground leases with AT&T and US Cellular. The proposed ground lease amendment provides for extension of the Term as well as acceptance of AT&T's assignment of their interest in the ground lease to Crown Castle. Staff, including the County's Communications Site Manager, supports this new arrangement including the new Term since it is consistent with industry standards and will provide the County with a continuing source of revenue that is guaranteed to increase by at least 3% each year. The proposed ground lease amendment is attached for your consideration. Pole Attachment Agreement with AT&T (Subject No. 9): Although the cell carriers are funding the power upgrade project, the County retains ownership of the entire infrastructure including the utility poles. The Pacific Bell Division of AT&T desires to install fiber optic cable to the Buckingham Peak communications site which necessitates use of these utility poles and adjacent County-owned property. Having access to fiber optic on Buckingham Peak may prove to be beneficial to the County at some point in the future. Permission to utilize these County resources is granted by the attached Pole Attachment Agreement and Easement Grant. Utility Payment Agreement with U.S. Cellular (Subject No. 10): As previously stated, this new utility line will be solely owned by the County. As such, the utility bill will be the responsibility of the County. Nevertheless, the tenants that occupy the communications site will be responsible for payment based on the electric utility usage. Consequently, an Agreement that memorializes this arrangement with U.S. Cellular is needed. A similar arrangement with AT&T (New Cingular Wireless) is incorporated in the above referenced Utility Agreement (Subject No. 7). Inspection and Testing Agreement with Streamline Engineering (Subject No. 12): The purpose of this contract is to provide construction quality assurance with the primary purpose being to ensure that the construction work is completed in accordance with the Final Plans. This is the only expense that will not be reimbursed by the funding partners. ..Recommended Action RECOMMENDED ACTION: Although it has taken over four years and many hours of discussion and negotiation with the eight entities involved in this project, staff believes that the approach outlined herein achieves the most cost-effective and long-term solution to providing reliable and sufficient power to the Buckingham Peak Communications Site. Although, like any project, the construction phase of this project has a risk of a cost overrun, staff believes that it has mitigated that risk by transferring as much as possible to the Contractor, as discussed above (see also "Project Risk/Reward Profile" below). Consequently, staff recommends your Board's approval of the attached documents in order to effectuate commencement of the outlined approach. Power Upgrade Project Risk/Reward Summary PROJECT RISK/REWARD PROFILE Reasons to Support of the Project: 1. The existing poles are at risk of collapsing. 2. Although use of Buckingham Peak is the most cost-effective alternative for AT&T in its delivery of cellular service to Lake County, it does have alternatives approaches as evidenced by Verizon's approach which utilizes multiple lower altitude sites in lieu of one higher altitude site. 3. The current power capacity is very limited and this project provides significantly more power which in turn provides opportunity to attract additional tenants. 4. It secures AT&T's tenancy and U.S. Cellular's license for the foreseeable future from which we currently receive $51,000 per year. 5. The power upgrade will provide an alternative to the continued use of propane powered generators. Not only will this have a positive impact on air quality but it will also eliminate the weekly trips that the propane company has to make to the top of the mountain which in turn reduces wear and tear to the road and improves safety of those otherwise using the road (e.g. hikers, bikers, and other vehicles). Consequently, this project qualifies as a conservation measure as defined in Government Code Section 4217 et al. because it reduces energy use and/or makes for a more efficient use of energy. Reasons to be Concerned about the Project: 1. The potential for a cost overrun in the construction phase. That potential, however, is limited by the following: The construction contractor has agreed to a guaranteed maximum price subject only to these exclusions: (a) Any increase or decrease in the Cost of the Project Work resulting from the imposition of additional requirements or reallocation of the Cost of the Project Work by a Tenant of the Owner (such as AT&T, in which instance AT&T would cover the cost); (b) Any increase or decrease in the Cost of the Project Work resulting from any Change Order made pursuant to those reasons set forth in the General Conditions and Supplementary General Conditions.* (c) Any increase in the Cost of the Project Work resulting from the Owner's failure to cooperate reasonably with Contractor, including without limitation owner's failure to carry out its duties. *Those General and Supplementary Conditions reflect the County's standard subsurface exclusions but they have been further narrowed by the following; Section 3.6.3. Contractor acknowledges and agrees that it was required to inspect the Site to determine the scope of work and difficulties to be encountered and assumes all risks that could have been discovered by that inspection. Except for environmental conditions and subsurface or other conditions that could not have reasonably been discovered by a reasonable inspection of the Site within the scope of access the Owner has granted, Contractor is responsible for accommodating all Site conditions in the Final Plans and construction of the Project Work, regardless of when the Site condition is discovered, but shall not be responsible for any conditions of the off-Site Staging and Lay Down Areas, except to the extent that such conditions were disclosed by the drawings and other information provided by Owner to Contractor. Notwithstanding a failure by Contractor to perform its Site investigation due diligence consistent with the access Owner has granted under this Section, Contractor shall be responsible for successfully constructing the Project Work without adjustment of the Guaranteed Maximum Price. Section 5.3. In accordance with Section 3.6.3 of this Agreement, Contractor acknowledges that it has reasonably inspected the Site within the scope of access the Owner has granted for the purpose of digging holes necessary to fully perform the Project Work to a depth of no less than 6.5 feet and has had the opportunity to perform any and all advisable testing as dictated by the Site inspection and the professional expertise of the Contractor. Therefore, with the exception of unusual conditions differing materially from what would normally be encountered given the topography of the Site and subsurface information, any incurred costs in excess of or otherwise not covered by the Guaranteed Maximum Price resulting from Contractor's failure or inability to dig holes measuring 6.5 feet in depth as part of the Project Work shall be the sole responsibility of the Contractor.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Administrative Assistant DATE: January 13, 2015 SUBJECT: Consideration of Advisory Board appointments EXECUTIVE SUMMARY: Fish and Wildlife Advisory Committee - Nine (9) vacancies - Fish and Wildlife Conservation, Land Conservation, Education, Ex-Officio Member, Agriculture, Recreation, District 1 General Public, District 2 General Public, and District 4 General Public Application received: Lynette Shimer - new applicant, Wildlife Conservation Law Library Board of Trustees - Two (2) vacancies - Board of Supervisors appointee and Member of the Bar Application received: Shanda Harry - incumbent, BOS appointee FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Housing Commissioners FROM: Carol J. Huchingson, Social Services Director DATE: January 12, 2016 SUBJECT: Informational Staff Report to Raise Public Awareness about Upcoming Public Hearing for Section 8 Administrative Plan Changes (2015-2016) EXECUTIVE SUMMARY: As your Board may be aware, the Lake County Housing Commission, which operates the Section 8 Program, is required by the U.S. Department of Housing and Urban Development (HUD) to hold a Public Hearing whenever changes to the Administrative Plan are recommended by program staff. As you may be aware as well, historically, public input to such changes has been minimal. In order to take a proactive approach and to encourage public input, staff requests an opportunity to provide an informational report reviewing recommended changes to the plan in advance of the public hearing process. An overview of the proposed changes is attached hereto. The public hearing notice will be released soon, allowing receipt of official public comment, to be culminated with a Public Hearing convened by your Board on March 15, 2016 at 10:00 a.m. FISCAL IMPACT: None FISCAL IMPACT (Narrative): Not applicable STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Informational report only - no action recommended. cc: Jennifer Fitts, Deputy Social Services Director Jill Wicks, Housing Program Coordinator Edgar Perez, Program Manager Overview of the Administrative Plan Changes 2015 -2016 Chapter 4 Pages 4.10 - 4.11 Local Preferences Previously a HUD Regulation and then a local preference, in order to qualify participants had to be paying at least 50% of their adjusted annual income for rent and utilities. This requirement or local preference referred to as rent burden has been removed. In response to the Valley Fire, we have added involuntary displaced family preference due to a disaster (e.g. flood, fire, earthquake). This allows for those affected by a disaster to receive a voucher without having to go on the waiting list, as long as they meet all other eligibility requirements. Chapter 8 Page 8.12 Annual/Biennial HQS Inspections Starting 01/01/2016 inspections will be completed once every 24 months. Previously, they were carried out once per year. Chapter 10 Page 10-17 Portability Voucher Terms For participants from other counties, who wish to move to Lake County, if the voucher has not expired and has less than 30 days remaining, the Lake County Housing Commission must extend the voucher for an additional 30 days to allow tenant to locate a property.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, Long-Term Recovery Coordinator for the Valley Fire and Social Services Director DATE: January 15, 2016 SUBJECT: Consideration of Golden State Finance Authority (GSFA) Agreement for Residence Emergency Disaster Assistance Program (for Member County: Lake) EXECUTIVE SUMMARY: GSFA is providing $350,000 to Lake County to further efforts to provide safe and sanitary interim housing to individuals and families displaced from their primary residence by the Valley Fire. GSFA was established in 1993 by the Rural County Representatives of California (RCRC), a public service organization that champions policies on behalf of California's rural counties. GSFA is a leader in housing finance in California, helping more than 61,400 individuals and families purchase a home. GSFA has gifted over $85.5 million in down payment assistance grants and helped over 1,310 homeowners to make energy efficiency upgrades to their properties. GSFA programs are made possible through private and public sector relationships. Supervisor Farrington, local representative to RCRC, was instrumental in securing this needed funding source and is to be commended for his efforts. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve Golden State Finance Authority (GSFA) Agreement for Residence Emergency Disaster Assistance Program (for Member County: Lake), authorizing the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer Josh Jones, Deputy County Administrative Officer DATE: January 21, 2016 SUBJECT: Consideration of a Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Adjust Revenues and Appropriations in Budget Unit 1781 - Special Projects EXECUTIVE SUMMARY: As detailed in the proposed Resolution before your Board, an amendment to the FY 2015-16 Adopted Budget is necessary to adjust revenues and appropriations. The County of Lake has received a grant from Golden State Finance Authority in the amount of $350,000 for the purpose of assisting Valley Fire survivors with housing needs. Financial activities from this grant should be recorded in a fund separate from the state and federal emergency management grant funds in Budget Unit 1920 Disaster Response and Recovery. ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board adopt the proposed resolution and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, Long-Term Recovery Coordinator for the Valley Fire and Social Services Director DATE: January 26, 2016 SUBJECT: Consideration of Second Agreement Between the County of Lake and Konocti Harbor Resort and Spa to Provide Transitional Housing for Valley Fire Survivors EXECUTIVE SUMMARY: As your Board is aware, in the early weeks of the Valley Fire disaster, the County entered into an agreement with Konocti Harbor Resort (KHR) for temporary sheltering of survivors displaced by the fire. KHR and General Manager Greg Bennett stepped up in an incredible way, quickly refurbishing rooms, since the resort had been closed for quite some time, to ready them for our survivors in need and at the peak, as many as 81 rooms were in use. KHR and Greg have continued to shelter many survivors during the months since. The original agreement was funded under the California Disaster Assistance Act (CDAA) and when FEMA stepped in, CDAA funding was no longer available, thus necessitating termination of said agreement. To a large extent, FEMA began funding the sheltering costs of survivors who have remained at KHR. This Second Agreement will reimburse temporary sheltering costs at $1,000 per month per occupied suite not to exceed $37,713 for survivors who are not eligible to FEMA, and have no other ability to pay, from 12/01/15 up to 03/31/16. KHR and the County will work with these survivors to ensure they make other housing arrangements by 04/01/16. The original agreement reimbursed refurbishment costs for 48 rooms at KHR, to ready said rooms for sheltering of Valley Fire survivors. This Second Agreement will reimburse refurbishment costs for 33 additional rooms not to exceed $99,000 since, as noted above, during the peak of disaster sheltering, as many as 81 rooms were put into service. FISCAL IMPACT NARRATIVE: There is no County cost associated with this agreement. It is entirely funded by grant funding made available to the County by the Golden State Finance Authority ..Recommended Action RECOMMENDED ACTION: Approve Second Agreement Between the County of Lake and Konocti Harbor Resort and Spa to Provide Transitional Housing for Valley Fire Survivors and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 14, 2016 SUBJECT: Approval of Match funds for Hazard Mitigation Grant Program and Authorization for the County Administrative Officer to sign the commitment letter. EXECUTIVE SUMMARY: As a result of the Presidential disaster declaration for the Valley and Butte Fires (DR-4240), the Federal Emergency Management Agency (FEMA) has made available Hazard Mitigation Grant Program (HMGP) funds to eligible applicants across the state. This program provides funding for the implementation of hazard mitigation project activities to cover up to 75 percent of the total eligible activity costs. For DR-4240, the federal share per project may not exceed $3,000,000. A requirement of any application is a funding commitment letter for the non-federal portion of the project. The Lake County Public Works Department and Water Resources Department have coordinated on an application to apply erosion control measures on up to 760 acres alongside various county maintained roads within the Valley Fire burn area. The estimated total project cost is $3,998,402, which equates to a $2,998,802 federal share and $999,600 local match. The local match can be a combination of staff time and cash match. Staff recommends the Board of Supervisors approve the County Administrative Officer to sign the attached letter committing the County of Lake to a maximum of $999,600 of non-federal project costs. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: $999,600 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board of Supervisors approve the County Administrative Officer to sign the attached letter committing the County of Lake to a maximum of $999,600 of non-federal project costs.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 14, 2016 SUBJECT: Approve Agreement between the County of Lake and Quincy Engineering for Engineering Services for Replacement of Bartlett Creek Bridge at Bartlett Springs Road (14C-0099) and Rehabilitation of Cache Creek Bridge at Bartlett Springs Road (14C-0107) in Lake County, CA EXECUTIVE SUMMARY: On October 31, 2014, the Department of Public Works issued a Request for Proposals (RFP) for engineering services including design, surveying, technical studies, and environmental studies for replacement of Bartlett Creek Bridge at Bartlett Springs Road (14C-0099), and rehabilitation of Bartlett Creek Bridge at Bartlett Springs Road (14C-0106) and Cache Creek Bridge at Bartlett Springs Road (14C-0107). In response to the RFP, proposals were received from two (2) consulting firms: Mark Thomas & Company, Inc. and Morris Engineering. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked Mark Thomas & Company as the more-qualified firm. However, Caltrans District 1 and Headquarters recommended that the County re-issue the RFP since a minimum of three proposals was deemed necessary for a competitive selection. On April 6, 2015, Caltrans notified the County that the Bartlett Creek Bridge at Bartlett Springs Road (14C-0106) was no longer eligible for federal funding since its "functionally obsolete" designation has been removed after a recent inspection. The County, subsequently, removed this bridge from the scope and re-issued the RFP on May 22, 2015. Proposals were received from three (3) firms: Mark Thomas & Company, Inc., OPAC Consulting Engineers, and TRC Solutions. A new CSB was reviewing the proposals when the County was notified that the survey sub-consultant had withdrawn from Quincy's and TRC's teams. On July 13, 2015, pursuant to consultations with, and recommendation from, Caltrans District 1 and Headquarters, staff offered all three consulting firms the opportunity to replace their survey sub-consultant, if they so wished, by submitting supplemental information. Quincy and TRC opted to do so. The CSB then re-evaluated all proposals, along with supplemental information and ranked Quincy as the most qualified firm. Staff negotiated the proposed fee with Quincy and they have agreed that the fee for their services will not exceed $582,050. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds. Staff recommends that the Board of Supervisors approve the Agreement for Engineering Services for Replacement of Bartlett Creek Bridge at Bartlett Springs Road (14C-0099) and Rehabilitation of Cache Creek Bridge at Bartlett Springs Road (14C-0107) with Quincy Engineering in the amount not to exceed $582,050 and authorize the Chairman to execute said Agreement. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $582,050 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): he Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Engineering Services for Replacement of Bartlett Creek Bridge at Bartlett Springs Road (14C-0099) and Rehabilitation of Cache Creek Bridge at Bartlett Springs Road (14C-0107) with Quincy Engineering in the amount not to exceed $582,050 and authorize the Chairman to execute said Agreement.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 14, 2016 SUBJECT: Approval of Plans and Specifications for the Valley Fire Damaged Metal Beam Guard Rail Replacement Project, Bid No. 15-17 EXECUTIVE SUMMARY: The Plans and Specifications for the Valley Fire Damaged Metal Beam Guard Rail Replacement Project are complete and a copy was filed with the Clerk of the Board. The construction estimate is $500,000. The construction costs are expected to come from FEMA Public Assistance, FHWA Emergency Relief, California Disaster Assistance, and local funds. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: $500,000 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The construction estimate is $500,000. The construction costs are expected to come from FEMA Public Assistance, FHWA Emergency Relief, California Disaster Assistance, and local funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: January 14, 2016 SUBJECT: A) Approve Time Extension to Agreement between the County of Lake and AshBritt, Inc., for the Valley Fire Hazard Tree Mitigation Project B) Discussion and Consideration of Plans for Further Work Phases EXECUTIVE SUMMARY: On November 20, 2015, the County entered into an Agreement with AshBritt, Inc. for Valley Fire Hazard Tree Mitigation services. The scope of services includes the removal of fire-damaged trees that present a hazard to the public right-of-way, with the work separated into two distinct phases; 1) removal of trees located within the public right-of-way, and 2) removal of trees located on private property. The contract documents indicate that all work shall be completed by January 30, 2016. Extenuating circumstances beyond AshBritt's control will cause the work period to extend beyond this date in order to complete the entire project. As such, staff is requesting an extension of the contract completion deadline to March 20, 2016. This date was selected based on FEMA Public Assistance guidelines which mandate that debris removal work must be completed within six months of the emergency declaration date, which in this case would be March 20, 2016, unless an extension is granted by FEMA. Furthermore, an update will be given to the Board of Supervisors on the current status of the hazard tree mitigation efforts with a discussion and consideration of plans for future work phases. Staff recommends that the Board of Supervisors; A) approve Amendment One to the Agreement between the County of Lake and AshBritt, Inc., for the Valley Fire Hazard Tree Mitigation Project, and B) consider further work phases. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors; A) approve Amendment One to the Agreement between the County of Lake and AshBritt, Inc., for the Valley Fire Hazard Tree Mitigation Project, and B) consider further work phases.

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Classification and Compensation Committee By: Sarah Jansen, Deputy Human Resources Director DATE: January 19, 2016 SUBJECT: Out-of-Cycle Classification and Compensation Committee Findings and Recommendations EXECUTIVE SUMMARY: The Classification and Compensation Committee is in the process of reviewing reclassification and salary adjustment requests that were submitted for FY 2016-2017. In addition, there were a number of requests submitted for consideration out of the regular reclassification cycle. The Committee met, reviewed and discussed the out-of-cycle requests, and made Committee recommendations. Below you will find a list of the out-of-cycle requests that were received by the Committee, the Committee's recommendation for each request and the reason(s) for the Committee's determination. Animal Care and Control Animal Control Officer III to Deputy Animal Control Director The Animal Care and Control Department is requesting to re-establish the Deputy Animal Control Director position, and reclassify an existing Animal Control Officer III to the Deputy Director position. Proposed Grade and entry step: Grade B22 $3,978.00 / month Committee Action: The Committee recommends approving the request outside of the normal reclassification cycle. Reasoning: The Animal Care and Control Department has taken on a number of new programs in the last several years, including the Medical Program, the Community Cat Program, and the "LEAP" disaster response group. With the addition of these programs, the department needs a second staff member who can assist with the administration of the department. The reclassification of the Animal Control Officer III incumbent is the most effective way to meet the needs of the department without adding additional staff. The department has requested, and the Committee is recommending that the incumbent be reclassified outside of the normal reclassification cycle due to the immediate needs of the department. As your Board knows, the LEAP program was extremely successful and garnered a large amount of attention this summer and fall due to the various large fires, and due to the increased interest is requiring more administrative oversight. Perhaps even more critical is the need to provide management and supervision of the department in the absence of the Animal Control Director. Cost Information: This increase will result in an increase to the general fund. (Requires Meet and Confer may be required to reclassify the incumbent from non-management to a management position) Treasurer-Tax Collector Chief Deputy Treasurer-Tax Collector I/II to Assistant Treasurer-Tax Collector I/II/III The Administrative Office with the concurrence of the Treasurer-Tax Collector has requested to create a new Assistant Treasurer-Tax Collector I/II/III flex position and to reclassify the existing Chief Deputy Treasurer-Tax Collector to the new position. Proposed Grade and entry step: Assistant Treasurer-Tax Collector I: Grade B28 $5,330/month Assistant Treasurer-Tax Collector II: Grade B29 $5,597/month Assistant Treasurer-Tax Collector III: Grade B30 $5,876/month Committee Action: The Committee recommends approving the request outside of the normal reclassification cycle. Reasoning: Since the Treasurer-Tax Collector is an elected official there is the potential for an individual to be elected without prior experience in the department. The Committee believes that the creation of an Assistant Treasurer-Tax Collector I/II/III will help ensure that there is consistent, knowledgeable leadership in the Treasurer-Tax Collector's Department, as well as having a high-level manager to assist a new Treasurer-Tax Collector in learning and overseeing the functions of the department. Since the functions of the Treasurer-Tax Collector's Office are key to providing County services, having this consistent, knowledgeable leadership is essential. Cost Information: This increase will result in an increase to the general fund. Assessor-Recorder Chief Deputy Assessor-Recorder - Valuations to Assistant Assessor-Recorder I/II/III The Assessor-Recorder's Office with the concurrence of the Administrative Office has requested to create a new Assistant Assessor-Recorder I/II/III flex position and to reclassify the existing Chief Deputy Assessor-Recorder-Valuations to the new position. Proposed Grade and entry step: Assistant Assessor-Recorder I: Grade A29 $5,460 / month Assistant Assessor-Recorder II: Grade A30 $5,734 / month Assistant Assessor-Recorder III: Grade A31 $6,020 / month Committee Action: The Committee recommends approving the request outside of the normal reclassification cycle. Reasoning: Since the Assessor-Recorder is an elected official there is the potential for an individual to be elected without prior experience in the department. The Committee believes that the creation of an Assistant Assessor-Recorder I/II/III will help ensure that there is consistent, knowledgeable leadership in the Assessor-Recorder's Department, as well as having a high-level manager to assist a new Assessor-Recorder in learning and overseeing the functions of the department. Since the functions of the Assessor-Recorder's Office are key to the County's funding all many other County services, having this consistent, knowledgeable leadership is essential to the County. Cost Information: This increase will result in an increase to the general fund. Lead Appraiser/Supervising Appraiser The Assessor-Recorder's Office has requested to create a Lead Appraiser position and flex the position to the existing Supervising Appraiser position Proposed Grade and entry step: Lead Appraiser: Grade A22 $22.39 Committee Action: The Committee recommends denying the creation of a Lead Appraiser classification, however, recommends creating a Supervising Appraiser I/II flex series at Grade B22 ($22.95) and A24 ($24.68). Reasoning: It is difficult to get many qualified candidates for the current Supervising Appraiser position, and the minimum requirements severely limit the ability for current staff to qualify for promotion. The Committee believes that creating this flex series will provide for a larger pool of qualified applicants. This position is currently vacant (and has been vacant for some time), therefore the department is requesting, and the Committee is recommending approving this request out of the normal reclassification cycle in an effort to get this position filled. Cost Information: This change is cost neutral to the general fund at the higher level and will saving money in the near term as the position will be filled at the lower level. (Requires Meet and Confer) Health Services - Environmental Health Environmental Health Specialist I/II/III salary increase Hazardous Materials Specialist I/II/III salary increase Environmental Health Specialist Supervisor I/II salary increase Environmental Health Director salary increase The Health Services Department has requested to increase the salaries for a variety of positions within the Environmental Health Division of the Health Services Department. Proposed Grades and entry step: Environmental Health Specialist I: Grade B20 $20.81/hr Environmental Health Specialist II: Grade B23 $24.09/hr Environmental Health Specialist III: Grade B25 $26.56/hr Hazardous Materials Specialist I: Grade A23 $23.51/hr Hazardous Materials Specialist II: Grade B24 $25.30/hr Hazardous Materials Specialist III: Grade B25 $26.56/hr Environmental Health Specialist Supervisor I: Grade B27 $29.29/hr Environmental Health Specialist Supervisor II: Grade B28 $30.75/hr Environmental Health Director: Grade B31 $6,171/month Committee Action: The Committee recommends approving the request outside of the normal reclassification cycle. Reasoning: The Environmental Health Division currently has several vacancies, and has been struggling with attracting and retaining qualified candidates for the Environmental Health Specialist positions due to the salaries for these positions. The on-going turn-over/vacancies make it difficult for the division to complete necessary work, which has been mentioned in the last several Grand Jury reports. In addition, Environmental Health staff members have taken on additional responsibilities related to the Valley Fire recovery efforts. There are currently recruitments in process for several of these positions, and the Committee is hopeful that increasing these salaries outside of the normal reclassification cycle will have an immediate effect on the division's ability to attract qualified candidates. Cost Information: Environmental Health is self-funded, therefore it will not affect the general fund. (Requires Meet and Confer with the exception of the Environmental Health Director) Public Services Accounting Technician to Senior Accounting Technician The Public Services Department requested to reclassify it's Accounting Technician incumbent to a Senior Accounting Technician. Proposed Grade and entry step: Grade A16 $16.71 Committee Action: The Committee recommends approving the request outside of the normal reclassification cycle. Reasoning: The incumbent in this position provides support for the solid waste functions of the department and must understand the policies, laws, rules and regulations related to the landfill to effectively perform her job. Given the increased demands on the landfill due the Valley Fire, the complexity of the work being performed by the incumbent, and the repercussions if the reporting requirements are not met, the Committee recommends reclassifying the incumbent outside of the normal reclassification cycle. Cost Information: Funding for this position in Public Services is self-funded, therefore it will not affect the general fund. (Requires Meet and Confer) Sheriff-Coroner Communications Operator I/II to Public Safety Dispatcher I/II The Sheriff's Office has requested to change the title of the Communications Operator I/II flex series to Public Safety Dispatcher I/II, the title of the Communications Operator, Supervising to Public Safety Dispatcher, Supervising and increase the salary of these positions by 10% Proposed Grade and entry step: Public Safety Dispatcher I: B18 $18.88 / hr Public Safety Dispatcher II: B20 $20.81 / hr Public Safety Dispatcher, Supervising: A23 $23.51 Committee Action: The Committee recommends approving the title change and 10% salary increase outside of the normal reclassification cycle, however due to a recent amendment of the MOU, the department's proposed grades and salary are referring to dated information. Reasoning: The Sheriff's Office has been struggling to attract and retain dispatch staff for some time, and the dispatch functions are running at critically low staffing. Public safety dispatching is an essential function of the County, and the department has been forced to staff these positions using higher paid staff from Corrections and Patrol. The proposed title will make the duties of the positions more obvious to applicants, and is consistent with the industry standards. Given the severe staffing shortages experienced in Central Dispatch, the Committee recommends implementing these changes out of cycle to assist in the recruitment process. Cost Information: This increase will result in an increase to the general fund. However, if the salary increase results in hiring more Dispatchers (as is intended), there will actually be savings in providing dispatching services by not having to pay Sheriff Deputies and Correctional Officers to perform this function (Requires Meet and Confer) Veteran's Services Office Assistant to Veteran's Services Representative I/II Veteran's Services has requested to reclassify the Office Assistant incumbent to a Veteran's Services Representative I/II. Proposed Grade and entry step: Veteran's Services Representative I: Grade C13 $16.78 Veteran's Services Representative II: Grade A18 $18.42 Committee Action: The Committee recommends approving the request outside of the normal reclassification cycle. Reasoning: The nature of veteran's services work has changed over time, and the department no longer needs the same level of clerical/office support work. However, they do have a need for additional Veteran's Services Representatives. Since the current Office Assistant incumbent is trained, and the funding is available, the department has requested, and the Committee is recommending to reclassify the position outside of the normal cycle. Cost Information: The increased cost is covered by Veterans Subvention funding. (Requires Meet and Confer) ..Recommended Action RECOMMENDED ACTION: Staff requests that your Board approve the recommendations not requiring meet and confer; and approve, in concept, those that do require meet and confer and authorize the Human Resources Director to initiate the meet and confer process with the applicable employee associations. These changes will become effective upon completion of the meet and confer process. Staff further recommends your Board adopt the attached resolution implementing these recommendations. Thank you for your consideration. cc: Human Resources Director Animal Control Director Assessor-Recorder Treasurer-Tax Collector Health Services Public Services Director Sheriff