Board Of Supervisors — Tuesday, April 5, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meeting held March 22, 2016.
Minutes
proposed on consent
Clerk’s notes: Carried over to the April 19, 2016 meeting.
7.2Adopt Proclamation designating the week of April 10-16, 2016 as National Crime Victims' Rights Week in Lake County.
Proclamation
passed on consent
Motion carried
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
7.3Adopt Proclamation designating the week of April 4-10, 2016 as Public Health Awareness Week in Lake County.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Health Services Department, Public Health Division is requesting Board approval designating April 4, 2016 through April 10, 2016 as Public Health Week.
Public Health Week celebrates the role of public health in educating and empowering communities to improve Health, prevent illness and increase preparedness for a disaster.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD of SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: April 5, 2016
SUBJECT: Adopt Proclamation Designating the Week of April 4, 2016 Through April 10, 2016 as Public Health Awareness Week in Lake County
EXECUTIVE SUMMARY:
The Lake County Health Services Department, Public Health Division is requesting Board approval designating April 4, 2016 through April 10, 2016 as Public Health Week.
Public Health Week celebrates the role of public health in educating and empowering communities to improve Health, prevent illness and increase preparedness for a disaster.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you.
7.4Adopt Proclamation designating the month of April 2016 as Alcohol Awareness Month in Lake County.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY: Lake County Behavioral Health would like to invite all citizens, parents, governmental agencies, public and private institutions, businesses, hospitals, schools and colleges in Lake County to support efforts that will increase community awareness, understanding and action to address underage drinking in our community.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of May 2016 as Alcohol Awareness Month
Original memo text
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 3, 2016
SUBJECT: Adopt Proclamation designating the Month of May 2016 as Alcohol Awareness Month
EXECUTIVE SUMMARY: Lake County Behavioral Health would like to invite all citizens, parents, governmental agencies, public and private institutions, businesses, hospitals, schools and colleges in Lake County to support efforts that will increase community awareness, understanding and action to address underage drinking in our community.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of May 2016 as Alcohol Awareness Month
7.5Adopt Proclamation designating the month of April 2016 as Child Abuse Prevention Month in Lake County.
Proclamation
passed on consent
7.6Approve advanced step hiring of Jason Cox as District Attorney Investigator II, Step 5 due to his extraordinary qualifications.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
After two unsuccessful recruitment attempts over the past year and a half for our two vacant District Attorney Investigator positions, we are grateful to have an exceptional candidate, such as Jason Cox, seek employment with the Lake County District Attorney's Office.
Mr. Cox has been a Mendocino County Sheriff Deputy for 15 years and has worked on several major crime investigations as a patrolman. His extensive training includes the areas of homicide investigation, narcotic enforcement, and gang enforcement. Additionally, he has experience in recruitment, case management protocols, emergency response teams relating to mental health crises, and training of staff. Mr. Cox has also been a special agent/canine handler with the Major Crimes Task Force in Mendocino County; has obtained specialized training with the U.S. Department of Transportation, Federal Aviation Administration; and is a licensed pilot.
The Director of Human Resources, Kathy Ferguson, supports our request for hiring Mr. Cox at the stated level based on the number of years of experience he has in law enforcement and the difficulty our Department has had in hiring qualified candidates. Hiring an individual with Mr. Cox's qualifications versus an individual at an Investigator Trainee level also saves the County approximately $20,000 in training costs as well as four to six months of a paid employee's productivity.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The 2015/16 FY budget has accounted for the hiring of two DA Investigators.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve the Advanced Step Hiring of Jason Cox as District Attorney Investigator II, Step 5 Due to His Extraordinary Experience
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Members of the Lake County Board of Supervisors
FROM: Don Anderson, District Attorney
DATE: March 25, 2016
SUBJECT: Approve the Advanced Step Hiring of Jason Cox as District Attorney Investigator II, Step 5 Due to His Extraordinary Experience
EXECUTIVE SUMMARY:
After two unsuccessful recruitment attempts over the past year and a half for our two vacant District Attorney Investigator positions, we are grateful to have an exceptional candidate, such as Jason Cox, seek employment with the Lake County District Attorney's Office.
Mr. Cox has been a Mendocino County Sheriff Deputy for 15 years and has worked on several major crime investigations as a patrolman. His extensive training includes the areas of homicide investigation, narcotic enforcement, and gang enforcement. Additionally, he has experience in recruitment, case management protocols, emergency response teams relating to mental health crises, and training of staff. Mr. Cox has also been a special agent/canine handler with the Major Crimes Task Force in Mendocino County; has obtained specialized training with the U.S. Department of Transportation, Federal Aviation Administration; and is a licensed pilot.
The Director of Human Resources, Kathy Ferguson, supports our request for hiring Mr. Cox at the stated level based on the number of years of experience he has in law enforcement and the difficulty our Department has had in hiring qualified candidates. Hiring an individual with Mr. Cox's qualifications versus an individual at an Investigator Trainee level also saves the County approximately $20,000 in training costs as well as four to six months of a paid employee's productivity.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The 2015/16 FY budget has accounted for the hiring of two DA Investigators.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve the Advanced Step Hiring of Jason Cox as District Attorney Investigator II, Step 5 Due to His Extraordinary Experience
7.7Approve Plans and Specifications for the Konocti Road Safe Routes to School Project, Bid No. 15-10 and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Plans and Specifications for the Konocti Road Safe Routes to School Project are complete and a copy was filed with the Clerk of the Board.
The construction estimate is $280,000. The construction costs are expected to come from State Safe Routes to School and local funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $280,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The construction estimate is $280,000. The construction costs are expected to come from State Safe Routes to School and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 23, 2016
SUBJECT: Approval of Plans and Specifications for the Konocti Road Safe Routes to School Project, Bid No. 15-10
EXECUTIVE SUMMARY: The Plans and Specifications for the Konocti Road Safe Routes to School Project are complete and a copy was filed with the Clerk of the Board.
The construction estimate is $280,000. The construction costs are expected to come from State Safe Routes to School and local funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $280,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The construction estimate is $280,000. The construction costs are expected to come from State Safe Routes to School and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
7.8Adopt Resolution Approving Right of Way Certification for Mathews Road/Manning Creek - Bridge Replacement Project - State Agreement No. BRLO-5914 (072).
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: As federal funds will be used for the subject project, Caltrans requires certification that all Right of Way is cleared before they will allow the project to proceed. All Right of Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right of Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and Right of Way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and Right of Way certification and authorization for the Chair to sign the Resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: February 25, 2016
SUBJECT: Resolution Approving Right of Way Certification for Mathews Road/Manning Creek Bridge Replacement Project; State Agreement No. BRLO-5914 (072)
EXECUTIVE SUMMARY: As federal funds will be used for the subject project, Caltrans requires certification that all Right of Way is cleared before they will allow the project to proceed. All Right of Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right of Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and Right of Way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and Right of Way certification and authorization for the Chair to sign the Resolution.
7.9Approve Plans and Specifications for the Foard Road at Anderson Creek Bridge Replacement Project; Bid No. 16-03; Federal Aid Project No. BRLO-5914(068) and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Plans and Specifications for the Foard Road at Anderson Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $744,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 744,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The construction estimate is approximately $744,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 23, 2016
SUBJECT: Approve Plans and Specifications for the Foard Road at Anderson Creek Bridge Replacement Project; Bid No. 16-03, Federal Aid Project No: BRLO-5914(068)
EXECUTIVE SUMMARY: The Plans and Specifications for the Foard Road at Anderson Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $744,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 744,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The construction estimate is approximately $744,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
7.10Approve Plans and Specifications for the Dry Creek Road at Dry Creek Bridge Replacement Project; Bid No. 16-04, Federal Aid Project No. BRLO-5914(080) and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Plans and Specifications for the Dry Creek Road at Dry Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $900,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $900,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The construction estimate is approximately $900,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 22, 2016
SUBJECT: Approval of Plans and Specifications for the Dry Creek Road at Dry Creek Bridge Replacement Project; Bid No. 16-04, Federal Aid Project No. BRLO-5914(080)
EXECUTIVE SUMMARY:
The Plans and Specifications for the Dry Creek Road at Dry Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $900,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $900,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The construction estimate is approximately $900,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
7.11Approve Utility Agreement between the County of Lake and Pacific Gas and Electric (PG&E) for the Mathews Road at Manning Creek Bridge Replacement Project; Federal Aid Project No. BRLO-5914(072), and authorize Public Works Director to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The existing PG&E electric service line and pole are in conflict with the construction of Mathews Road Bridge at Manning Creek and must be relocated. The pole in conflict was installed on private property in 1934 and has been in continuous service. Since this pole is not within the County-owned right of way and PG&E has claimed a prescriptive right to be on private property, the County becomes liable for the relocation cost. Caltrans has concurred that PG&E is entitled to compensation for the relocation cost. Caltrans has also determined that the County is responsible for 100% of the relocation cost and that this cost is fully reimbursable by Caltrans to the County. PG&E has estimated the relocation cost at $42,776.00.
Staff has secured federal funding authorization in the amount of $50,000 for the utility relocation cost. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Utility Agreement between the County and PG&E and authorize the Public Works Director to sign said agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $42,776.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Staff has secured federal funding authorization in the amount of $50,000 for the utility relocation cost. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Utility Agreement between the County and PG&E and authorize the Public Works Director to sign said agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 25, 2016
SUBJECT: Approval of Utility Agreement between the County of Lake and Pacific Gas and Electric (PG&E) for the Mathews Road at Manning Creek Bridge Replacement Project; Federal Aid Project No. BRLO-5914(072)
EXECUTIVE SUMMARY: The existing PG&E electric service line and pole are in conflict with the construction of Mathews Road Bridge at Manning Creek and must be relocated. The pole in conflict was installed on private property in 1934 and has been in continuous service. Since this pole is not within the County-owned right of way and PG&E has claimed a prescriptive right to be on private property, the County becomes liable for the relocation cost. Caltrans has concurred that PG&E is entitled to compensation for the relocation cost. Caltrans has also determined that the County is responsible for 100% of the relocation cost and that this cost is fully reimbursable by Caltrans to the County. PG&E has estimated the relocation cost at $42,776.00.
Staff has secured federal funding authorization in the amount of $50,000 for the utility relocation cost. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Utility Agreement between the County and PG&E and authorize the Public Works Director to sign said agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $42,776.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Staff has secured federal funding authorization in the amount of $50,000 for the utility relocation cost. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, from design thru construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Utility Agreement between the County and PG&E and authorize the Public Works Director to sign said agreement.
7.12Approve Agreement between the County of Lake and AVS Engineers for Security Electronics Systems Upgrade Design Services for the Hill Road Correctional Facility Expansion, in the amount of $98,670 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As the Board of Supervisors is aware, the County of Lake has been conditionally approved for funding by the California Board of State and Community Corrections (BSCC) for the design and construction of an expansion to the existing Hill Road correctional facility. The expansion will consist of a new medical/mental health services unit, a new public entry, a new women's dormitory, and a new administration building. However, the use of BSCC funding for any modifications to the existing facility will trigger mandatory and extraordinarily expensive code upgrades to the existing facility. In light of that potential expense, it is in the County's interest to perform any necessary modifications to the existing facility using local funds. One such modification - which is the major existing facility modification identified for the project - is for security electronic upgrades such as locks and other infrastructure to allow the new control tower to provide central control over the entire facility. Local funds have been budgeted for this purpose in Budget Unit 1785, Public Safety Facilities Special Projects.
AVS Engineers is the electrical engineering subconsultant to Nacht & Lewis for the jail expansion design. In order to keep the non-BSCC funded efforts separate from the BSCC funded work, staff negotiated directly with AVS for a separate agreement. The scope of work for this agreement met the requirements in the County's consultant selection policy for waiving the need to solicit proposals, specifically that "the services are required as part of an addendum to, supplement or expansion of a project in which prior phases have been satisfactorily completed by the same firm." Concurrence of this approach was agreed upon by the County Administrative Officer, and subsequently staff negotiated the proposed agreement with AVS Engineers.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the Agreement for Design and Engineering Services for the Hill Road Correctional Facility Security Electronics Systems Upgrade with AVS Engineers in the amount of $98,670 and authorize the Chairman to execute said Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 29, 2016
SUBJECT: Approve Agreement between the County of Lake and AVS Engineers for Design and Engineering Services for the Hill Road Correctional Facility Expansion Project
EXECUTIVE SUMMARY:
As the Board of Supervisors is aware, the County of Lake has been conditionally approved for funding by the California Board of State and Community Corrections (BSCC) for the design and construction of an expansion to the existing Hill Road correctional facility. The expansion will consist of a new medical/mental health services unit, a new public entry, a new women's dormitory, and a new administration building. However, the use of BSCC funding for any modifications to the existing facility will trigger mandatory and extraordinarily expensive code upgrades to the existing facility. In light of that potential expense, it is in the County's interest to perform any necessary modifications to the existing facility using local funds. One such modification - which is the major existing facility modification identified for the project - is for security electronic upgrades such as locks and other infrastructure to allow the new control tower to provide central control over the entire facility. Local funds have been budgeted for this purpose in Budget Unit 1785, Public Safety Facilities Special Projects.
AVS Engineers is the electrical engineering subconsultant to Nacht & Lewis for the jail expansion design. In order to keep the non-BSCC funded efforts separate from the BSCC funded work, staff negotiated directly with AVS for a separate agreement. The scope of work for this agreement met the requirements in the County's consultant selection policy for waiving the need to solicit proposals, specifically that "the services are required as part of an addendum to, supplement or expansion of a project in which prior phases have been satisfactorily completed by the same firm." Concurrence of this approach was agreed upon by the County Administrative Officer, and subsequently staff negotiated the proposed agreement with AVS Engineers.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the Agreement for Design and Engineering Services for the Hill Road Correctional Facility Security Electronics Systems Upgrade with AVS Engineers in the amount of $98,670 and authorize the Chairman to execute said Agreement.
7.13Approve Plans and Specifications for the Mathews Road at Manning Creek Bridge Replacement Project; Bid No. 16-02, Federal Aid Project No. BRLO-5914(072) and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Plans and Specifications for the Mathews Road at Manning Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $1,445,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 1,445,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): he construction estimate is approximately $1,445,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 25, 2016
SUBJECT: Approval of Plans and Specifications for the Mathews Road at Manning Creek Bridge Replacement Project; Bid No. 16-02, Federal Aid Project No. BRLO-5914(072)
EXECUTIVE SUMMARY: The Plans and Specifications for the Mathews Road at Manning Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $1,445,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 1,445,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): he construction estimate is approximately $1,445,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
7.14Approve Lease Agreement between the County of Lake and the Lake County Fire Protection District for the use of Office Space in Lower Lake for a Sheriff's Sub-Station
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests Your Board's approval to enter into a lease agreement with the Lake County Fire Protection District for use of office space located at 16354 Main Street in Lower Lake; known as Station 65, for a Sheriff's Sub-Station. This Sheriff's Department will be co-located at this location. This lease is effective July 1, 2015.
The terms of the lease require a $1.00 payment per year and $150.00 per month for utilities. The Sheriff's Department will arrange phone and network communications.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $150/month
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Costs will be paid from the Sheriff/Coroner budget 2201/26.00.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the Lease Agreement between the County of Lake and the Lake County Fire Protection District for use of office space in Lower Lake for a Lower Lake Sheriff's Sub-Station.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin Sheriff/Coroner
DATE: February 14, 2016
SUBJECT: Approval of Lease Agreement between the County of Lake and the Lake County Fire Protection District for the use of Office Space in Lower Lake for a Sheriff's Sub-Station
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests Your Board's approval to enter into a lease agreement with the Lake County Fire Protection District for use of office space located at 16354 Main Street in Lower Lake; known as Station 65, for a Sheriff's Sub-Station. This Sheriff's Department will be co-located at this location. This lease is effective July 1, 2015.
The terms of the lease require a $1.00 payment per year and $150.00 per month for utilities. The Sheriff's Department will arrange phone and network communications.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $150/month
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Costs will be paid from the Sheriff/Coroner budget 2201/26.00.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of the Lease Agreement between the County of Lake and the Lake County Fire Protection District for use of office space in Lower Lake for a Lower Lake Sheriff's Sub-Station.
7.15Authorize Destruction of Closed Civil Records 1/1/13 - 12/31/13, Payroll timesheets thru FY2008/09, various Expenditures thru FY 2007/08 and various Jail records documents pursuant to Gov. Code Sec. 26202 and 26205.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests your Boards' approval to destroy the following records under Government Code sections 26202 and 26205 authorizing the destruction or disposition of any records, paper or document which is more than two years old.
Closed Civil Records
January 1, 2013 - December 31, 2013
Payroll
Department timesheets thru fiscal year 2008/09
Expenditures
All expenditure records thru fiscal year 2007/08 with the exception of inventory items and fixed asset records and Budget unit 2704 (Office of Emergency Services). Homeland Security records are still subject to audit and therefore these records must be maintained.
Jail Records
Arrest booking files for misdemeanor bookings for fiscal year 2009/10 and earlier, felony bookings for fiscal year 2004/05 and earlier, and offender records for fiscal year 2009/10 and earlier.
These files are no longer needed.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable) N/A:
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval to destroy documents no longer needed as described above.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 15, 2016
SUBJECT: Destruction of documents
EXECUTIVE SUMMARY:
The Sheriff's Department requests your Boards' approval to destroy the following records under Government Code sections 26202 and 26205 authorizing the destruction or disposition of any records, paper or document which is more than two years old.
Closed Civil Records
January 1, 2013 - December 31, 2013
Payroll
Department timesheets thru fiscal year 2008/09
Expenditures
All expenditure records thru fiscal year 2007/08 with the exception of inventory items and fixed asset records and Budget unit 2704 (Office of Emergency Services). Homeland Security records are still subject to audit and therefore these records must be maintained.
Jail Records
Arrest booking files for misdemeanor bookings for fiscal year 2009/10 and earlier, felony bookings for fiscal year 2004/05 and earlier, and offender records for fiscal year 2009/10 and earlier.
These files are no longer needed.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable) N/A:
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval to destroy documents no longer needed as described above.
7.16Approve Purchase of a SuperBat Electronic Listening Device in the amount of $7600 from the Sheriff's Asset Forfeiture Budget 2214 and authorize the corresponding budget transfer.
Action Item
passed on consent
Staff memo
The Sheriff's Department requests your Boards' approval for the purchase of a SuperBat Electronic Listening Device from the Sheriff's Asset Forfeiture Budget 2214.
Over the past sixteen years the Lake County Sheriff's Department Crisis Response Unit (CRU), has been involved in no less than twenty critical incidents involving armed barricaded subjects. Those twenty incidents involved mentally disturbed person(s), wanted criminal suspect(s), and include homicide suspects and hostage takers. In all of these incidents CRU was at a distinct disadvantage due to a lack of information. In many of these incidents CRU was uncertain if the subject was in fact in the structure and where in particular the subject was within the structure.
With the purchase of a SuperBat Electronic Listening Device, the effectiveness and safety of CRU will be greatly increased by allowing CRU to determine if the subject(s) are in fact in the structure. To be able to determine where in the structure the subject(s) are and in a hostage incident provide critical information pertaining to the actions of the hostage taker, increasing the effectiveness of CRU and safety of the hostage(s).
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $7,600
Amount Budgeted: $7,600
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
This purchase will be made from the Sheriff's Asset Forfeiture budget 2214, object code 62.74, upon approval of the attached budget transfer. There is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Recommend approval to purchase a SuperBat Electronic Listening Device using monies from the Sheriff's Asset Forfeiture Budget 2214 and approval of the corresponding budget transfer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 17, 2016
SUBJECT: Approval to purchase a SuperBat Electronic Listening Device from the Sheriff's Asset Forfeiture Budget 2214 and approval of the corresponding budget transfer.
EXECUTIVE SUMMARY:
The Sheriff's Department requests your Boards' approval for the purchase of a SuperBat Electronic Listening Device from the Sheriff's Asset Forfeiture Budget 2214.
Over the past sixteen years the Lake County Sheriff's Department Crisis Response Unit (CRU), has been involved in no less than twenty critical incidents involving armed barricaded subjects. Those twenty incidents involved mentally disturbed person(s), wanted criminal suspect(s), and include homicide suspects and hostage takers. In all of these incidents CRU was at a distinct disadvantage due to a lack of information. In many of these incidents CRU was uncertain if the subject was in fact in the structure and where in particular the subject was within the structure.
With the purchase of a SuperBat Electronic Listening Device, the effectiveness and safety of CRU will be greatly increased by allowing CRU to determine if the subject(s) are in fact in the structure. To be able to determine where in the structure the subject(s) are and in a hostage incident provide critical information pertaining to the actions of the hostage taker, increasing the effectiveness of CRU and safety of the hostage(s).
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $7,600
Amount Budgeted: $7,600
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
This purchase will be made from the Sheriff's Asset Forfeiture budget 2214, object code 62.74, upon approval of the attached budget transfer. There is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Recommend approval to purchase a SuperBat Electronic Listening Device using monies from the Sheriff's Asset Forfeiture Budget 2214 and approval of the corresponding budget transfer.
7.17Approve Contract Between the Lake County Department of Social Services and the Lake County Office of Education for Probation Family PRO Services, V-2 in the amount of $36,000 terminating on June 30, 2016
Agreement
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $36,000.00
Amount Budgeted: $36,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This contract is fully funded by the State of California Department of Social Services, with some matching funds provided by the Lake County Office of Education (LCOE). There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We respectfully request that your Board approve the Contract Between the Lake County Department of Social Services and the Lake County Office of Education for Probation Family PRO Services, V-2, authorizing the Chair to sign.
cc: Leila Haddad
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: Approve Contract Between the Lake County Department of Social
Services and the Lake County Office of Education for Probation Family
PRO Services, V-2 in the amount of $36,000 terminating on June 30, 2016
EXECUTIVE SUMMARY:
Attached is the Contract Between the Lake County Department of Social Services and the Lake County Office of Education for Probation Family PRO Services. The proposed services are similar to those contracted for the Differential Response program provided by the Lake County Office of Education (LCOE) for the Lake County Department of Social Services (LCDSS). Probation Family PRO (Positive Response and Outcomes) provides preventive services to families with youth identified by the Probation Department of being at risk of entering the juvenile justice system. The LCOE Healthy Start Program has provided the services since July 1, 2010.
LCDSS administers the contract as the funding for Probation Family PRO is provided by the California Department of Social Services. The funding combines Child Welfare Services Outcome Improvement Project (CWSOIP) and Supportive Therapeutic Options Program (STOP) funds. A required 30% match for the STOP funds will be provided by LCOE using existing staff.
This is an opportunity for the County, with no expenditure of County funds, to provide preventive services to families who might otherwise enter the Probation system.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $36,000.00
Amount Budgeted: $36,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This contract is fully funded by the State of California Department of Social Services, with some matching funds provided by the Lake County Office of Education (LCOE). There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We respectfully request that your Board approve the Contract Between the Lake County Department of Social Services and the Lake County Office of Education for Probation Family PRO Services, V-2, authorizing the Chair to sign.
cc: Leila Haddad
7.18Approve Reporting Service Subscription Agreement for Internet Access to SafeMeasures® for the amount of $21,800 terminating September 2017 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
As your Board is aware, the Lake County Department of Social Services (LCDSS) has subscribed to SafeMeasures(r) since 2007. The product provides almost 270 data reports, which are invaluable in tracking performance outcomes from the aggregate level down to a case specific level. It is also cited in our Disaster Plan, on file with the California Department of Social Services, for locating and tracking children in our system in the event of an emergency.
CRC is the sole source vendor for SafeMeasures(r). It is the most widely used system in California for monitoring compliance with federal and state case practice and outcome measures. CRC continually updates the software and a new version was released during the last contract period, with some new data reports and more flexibility for customizing report views.
Please note that SafeMeasures(r) requires we use their Agreement and said Agreement does not require insurance and there is very limited liability. The Agreement may only be terminated for cause and for any claims related to the Agreement, the governing laws are those from the State of Wisconsin, as well as the venue. Despite these considerations, staff still recommends approval as the Agreement is for a needed software system and any risk would be very minimal.
The term of this Agreement is from October 1, 2015 through September 30, 2017. The cost of $21,800 for the two-year period remains the same as the past two-year period.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $21,800
Amount Budgeted: $21,800
Additional Requested:
Annual Cost (if planned for future years): 2 year term
FISCAL IMPACT (Narrative):
There is no county cost associated with this agreement
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve this Reporting Service Subscription Agreement for Internet Access to SafeMeasures(r), authorizing the Chair to sign.
Cc: Kathy Maes, Deputy SS Director
Leila Haddad, Supervising SSA
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: Approve Reporting Service Subscription Agreement for Internet
Access to SafeMeasures(r) for the amount of $21,800 terminating
September 2017
EXECUTIVE SUMMARY:
The Children's Research Center (CRC), a division of the National Council on Crime and Delinquency (NCCD), was established to help federal, state and local child welfare agencies reduce child abuse and neglect by developing case management systems and conducting research in order to improve service delivery to children and families. The CRC product, SafeMeasures(r), is an internet-based software reporting service that enables detailed, in-house monitoring of services provided to local victims of child abuse and neglect and their families.
As your Board is aware, the Lake County Department of Social Services (LCDSS) has subscribed to SafeMeasures(r) since 2007. The product provides almost 270 data reports, which are invaluable in tracking performance outcomes from the aggregate level down to a case specific level. It is also cited in our Disaster Plan, on file with the California Department of Social Services, for locating and tracking children in our system in the event of an emergency.
CRC is the sole source vendor for SafeMeasures(r). It is the most widely used system in California for monitoring compliance with federal and state case practice and outcome measures. CRC continually updates the software and a new version was released during the last contract period, with some new data reports and more flexibility for customizing report views.
Please note that SafeMeasures(r) requires we use their Agreement and said Agreement does not require insurance and there is very limited liability. The Agreement may only be terminated for cause and for any claims related to the Agreement, the governing laws are those from the State of Wisconsin, as well as the venue. Despite these considerations, staff still recommends approval as the Agreement is for a needed software system and any risk would be very minimal.
The term of this Agreement is from October 1, 2015 through September 30, 2017. The cost of $21,800 for the two-year period remains the same as the past two-year period.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $21,800
Amount Budgeted: $21,800
Additional Requested:
Annual Cost (if planned for future years): 2 year term
FISCAL IMPACT (Narrative):
There is no county cost associated with this agreement
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve this Reporting Service Subscription Agreement for Internet Access to SafeMeasures(r), authorizing the Chair to sign.
Cc: Kathy Maes, Deputy SS Director
Leila Haddad, Supervising SSA
7.19Adopt Resolution Declaring Intent to Sell Surplus Real Property - APN 034-315-17-00 (5795 Grove Street, Lucerne, Ca) owned by the County of Lake.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On November 17, 2015 your Board approved Resolution 2015-126 declaring surplus the real property owned by the County located at 5795 Grove Street, Lucerne. This is a 3-bedroom/2-bath single family manufactured home that was financed with a CDBG Owner Occupied Rehabilitation Program Loan in 1996.
Prior to the owner passing, she deeded the property to the County. In July of 2013 the property was appraised at $70,000 and Resolution 2015-126 set the minimum bid price at that amount. The property did not sell.
The house has sat empty for several years and has grossly deteriorated. It already had pet damage, as well as water damage from a leaky roof. Without further rehabilitation at the expense of the County, the property will continue to deteriorate.
A family that meets income guidelines for the HOME program has expressed interest in the property and has submitted a bid. Although the bid is well below the asking price of $70,000, selling the property "as-is" will help the County avoid additional expenses. Additionally, selling the property to this family will help the County maintain the spirit of the HOME and CDBG programs, which is to help lower income families acquire affordable housing.
The attached Resolution will set the minimum sales price at $25,000 with the stipulation that it be sold to a HOME Program-eligible family. It will also authorize the Interim Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached resolution and the accompanying Purchase Agreement at a minimum of $25,000, authorizing the Chair of the Board to sign it.
2. Authorize the Interim Social Services Director to open an escrow account.
3. Authorize the Interim Social Services Director to execute all documents to complete the sales transaction of the property.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: Resolution to Sell Surplus Real Property -
APN 034-315-17-00 (5795 Grove Street, Lucerne, Ca)
EXECUTIVE SUMMARY:
On November 17, 2015 your Board approved Resolution 2015-126 declaring surplus the real property owned by the County located at 5795 Grove Street, Lucerne. This is a 3-bedroom/2-bath single family manufactured home that was financed with a CDBG Owner Occupied Rehabilitation Program Loan in 1996.
Prior to the owner passing, she deeded the property to the County. In July of 2013 the property was appraised at $70,000 and Resolution 2015-126 set the minimum bid price at that amount. The property did not sell.
The house has sat empty for several years and has grossly deteriorated. It already had pet damage, as well as water damage from a leaky roof. Without further rehabilitation at the expense of the County, the property will continue to deteriorate.
A family that meets income guidelines for the HOME program has expressed interest in the property and has submitted a bid. Although the bid is well below the asking price of $70,000, selling the property "as-is" will help the County avoid additional expenses. Additionally, selling the property to this family will help the County maintain the spirit of the HOME and CDBG programs, which is to help lower income families acquire affordable housing.
The attached Resolution will set the minimum sales price at $25,000 with the stipulation that it be sold to a HOME Program-eligible family. It will also authorize the Interim Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached resolution and the accompanying Purchase Agreement at a minimum of $25,000, authorizing the Chair of the Board to sign it.
2. Authorize the Interim Social Services Director to open an escrow account.
3. Authorize the Interim Social Services Director to execute all documents to complete the sales transaction of the property.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.20Adopt Resolution Declaring Intent to Sell Surplus Real Property – APN 034-122-34-00 (6322 7th Avenue, Lucerne, Ca) owned by the County of Lake.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On November 17, 2015 your Board approved Resolution 2015-124 declaring surplus the real property owned by the County located at 6322 7th Avenue, Lucerne. This is a 3-bedroom/2-bath single family manufactured home that was financed with a HOME Owner Occupied Rehabilitation Program Loan in 2002.
This property was foreclosed due to the borrowers not paying property taxes and for failing to maintain homeowners insurance. In August of 2015 the property was appraised at $75,000 and Resolution 2015-124 set the minimum bid price at that amount. The property did not sell.
The property suffered extensive damage at the hand of the previous owners, including extreme pet damage. Without further extensive rehabilitation, bordering on a complete rebuild, all at the expense of the County, the property will continue to deteriorate.
A family that meets income guidelines for the HOME program has expressed interest in the property and has submitted a bid. Although the bid is well below the asking price of $75,000, selling the property "as-is" will help the County avoid additional expenses. Additionally, selling the property to this family will help the County maintain the spirit of the HOME program, which is to help lower income families acquire affordable housing.
The attached Resolution will set the minimum sales price at $25,000 with the stipulation that it be sold to a HOME Program-eligible family. It will also authorize the Interim Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached resolution and the accompanying Purchase Agreement at a minimum of $25,000, authorizing the Chair of the Board to sign it.
2. Authorize the Interim Social Services Director to open an escrow account.
3. Authorize the Interim Social Services Director to execute all documents to complete the sales transaction of the property.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: Resolution to Sell Surplus Real Property -
APN 034-122-34-00 (6322 7th Avenue, Lucerne, Ca)
EXECUTIVE SUMMARY:
On November 17, 2015 your Board approved Resolution 2015-124 declaring surplus the real property owned by the County located at 6322 7th Avenue, Lucerne. This is a 3-bedroom/2-bath single family manufactured home that was financed with a HOME Owner Occupied Rehabilitation Program Loan in 2002.
This property was foreclosed due to the borrowers not paying property taxes and for failing to maintain homeowners insurance. In August of 2015 the property was appraised at $75,000 and Resolution 2015-124 set the minimum bid price at that amount. The property did not sell.
The property suffered extensive damage at the hand of the previous owners, including extreme pet damage. Without further extensive rehabilitation, bordering on a complete rebuild, all at the expense of the County, the property will continue to deteriorate.
A family that meets income guidelines for the HOME program has expressed interest in the property and has submitted a bid. Although the bid is well below the asking price of $75,000, selling the property "as-is" will help the County avoid additional expenses. Additionally, selling the property to this family will help the County maintain the spirit of the HOME program, which is to help lower income families acquire affordable housing.
The attached Resolution will set the minimum sales price at $25,000 with the stipulation that it be sold to a HOME Program-eligible family. It will also authorize the Interim Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Approve the attached resolution and the accompanying Purchase Agreement at a minimum of $25,000, authorizing the Chair of the Board to sign it.
2. Authorize the Interim Social Services Director to open an escrow account.
3. Authorize the Interim Social Services Director to execute all documents to complete the sales transaction of the property.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.21Approve Agreement with the County of Lake and Northcoast Opportunities for Valley Fire Survivor Interim Housing Assistance, in the amount of $213,287 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, earlier this year we received a grant from the Golden State Finance Authority to be used for the purpose of providing safe and sanitary interim housing and/or shelter to individuals and/or families displaced by the Valley fire due to destroyed or damaged residences with in the State and Federal declared disaster area.
Pursuant to this agreement, North Coast Opportunities (NCO) has graciously agreed to manage and disperse grant funds to Valley fire survivors absent any financial consideration since the grant funds are limited solely to direct assistance for survivors. NCO has been an incredible partner throughout disaster response and recovery and is to be commended for taking this on.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $213,287.00
Amount Budgeted: $213,287.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Grant funds are budgeted in Special Projects BU 1781.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement with the County of Lake and Northcoast Opportunities for Valley Fire Survivor Interim Housing Assistance, authorizing the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: Approval of Agreement with the County of Lake and North Coast Opportunities for Valley Fire Survivor Interim Housing Assistance
EXECUTIVE SUMMARY:
As your Board is aware, earlier this year we received a grant from the Golden State Finance Authority to be used for the purpose of providing safe and sanitary interim housing and/or shelter to individuals and/or families displaced by the Valley fire due to destroyed or damaged residences with in the State and Federal declared disaster area.
Pursuant to this agreement, North Coast Opportunities (NCO) has graciously agreed to manage and disperse grant funds to Valley fire survivors absent any financial consideration since the grant funds are limited solely to direct assistance for survivors. NCO has been an incredible partner throughout disaster response and recovery and is to be commended for taking this on.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $213,287.00
Amount Budgeted: $213,287.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Grant funds are budgeted in Special Projects BU 1781.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement with the County of Lake and Northcoast Opportunities for Valley Fire Survivor Interim Housing Assistance, authorizing the Chair to sign.
7.22Authorize the Special Districts Administrator to sign the Advertisement for Bids for the Spring Valley Water Distribution System Upgrades.
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: Attached please find the plans and specifications to construct distribution system improvements to the Spring Valley Water System. These improvements are funded through a grant from the California Department of Water Resources, (80%), and CSA 2 local funds, (20%). This expenditure is funded in the FY 15/16 budget (8462, 63.04, Construction in Progress).
A set of plans and specifications has been provided to the Clerk to be available for review. Please review the plans and specifications and authorize the Special Districts Administrator to sign the Advertisement for Bids, (see attachments).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,201,130.00
Amount Budgeted: $1,201,130.000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): See above.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Authorize the Special Districts Administrator to sign the Advertisement for Bids for the Spring Valley Water Distribution System Upgrades.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Board of Supervisors on behalf of County Service Area 2, Spring Valley
FROM: Mark Dellinger, Special Districts Administrator
Scott Harter, Deputy Special Districts Administrator
DATE: March 23, 2016
SUBJECT: Authorize the Special Districts Administrator to sign the Advertisement for Bids for the Spring Valley Water Distribution System Upgrades.
EXECUTIVE SUMMARY: Attached please find the plans and specifications to construct distribution system improvements to the Spring Valley Water System. These improvements are funded through a grant from the California Department of Water Resources, (80%), and CSA 2 local funds, (20%). This expenditure is funded in the FY 15/16 budget (8462, 63.04, Construction in Progress).
A set of plans and specifications has been provided to the Clerk to be available for review. Please review the plans and specifications and authorize the Special Districts Administrator to sign the Advertisement for Bids, (see attachments).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,201,130.00
Amount Budgeted: $1,201,130.000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): See above.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Authorize the Special Districts Administrator to sign the Advertisement for Bids for the Spring Valley Water Distribution System Upgrades.
On Motion of Supervisor Comstock and by vote of the Board, approved Consent Agenda Items 7.2 through 7.22. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: The following people spoke: Kevin Waycik, Inez Wankus, Phil Murphy, Dave Lawrey, Richard Burns and Amanda James.
8.29:10 A.M. - (a) Presentation of Proclamation Designating the Week of April 10-16, 2016 as National Crime Victims' Rights Week in Lake County, CA; (b) Presentation of Proclamation Designating the Month of April 2016 as Child Abuse Prevention Month in Lake County, CA; (c) Presentation of Proclamation Designating the Week of April 4-10, 2016 as Public Health Awareness Week in Lake County, CA; (d) Presentation of Proclamation Designating the Month of April 2016 as Alcohol Awareness Month in Lake County, CA.
Proclamation
Clerk’s notes: (a) Supervisor Farrington read the proclamation into the record and presented it to the staff of Victim Witness.
(b) Supervisor Farrington read the proclamation into the record and presented it to the staff of Social Services. Other affilliated organizations were also present for the ceremony. Many in attendance spoke.
(c) Supervisor Comstock read the proclamation into the record and presented it to the staff of Health Services. Dr. Karen Tait spoke.
(d) Supervisor Steele read the proclamation into the record and presented it to the staff of Behavioral Health/ AODS. Prevention Specialist Lauren Milano spoke.
8.39:15 A.M. - Consideration of Continuing the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Proclamation
continued — Pass
Staff memo
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Karen Tait, M.D., Health Officer
DATE: December 16, 2015
SUBJECT: Consideration of Extending the Proclamation of a Local Health Emergency for an Additional Two-Week Period of Time
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
On motion of Supervisor Comstock, and by vote of the Board, continued the Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Lake County Health Officer, Dr. Karen Tait presented the item to the Board, recommending the continuation of the local health emergency.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
8.49:30 A.M. - Lake County Economic Profile Report
Report
Staff memo
EXECUTIVE SUMMARY:
At the request of the Regional Economic Development Executive Committee, I am scheduling time on your Board's agenda to the Lake County Economic Profile Report, presented by Brian Marland of the Sonoma Economic Development Board. Brian will be introduced by Jim Cassio of our Napa-Lake Workforce Investment Board. This report is expected to take approximately 15 minutes, not including questions and answers.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
None, informational report only.
Thank you for your consideration.
cc: Jill Ruzicka, Deputy CAO I, Lake County Marketing
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: Consideration of Lake County Economic Profile Report
EXECUTIVE SUMMARY:
At the request of the Regional Economic Development Executive Committee, I am scheduling time on your Board's agenda to the Lake County Economic Profile Report, presented by Brian Marland of the Sonoma Economic Development Board. Brian will be introduced by Jim Cassio of our Napa-Lake Workforce Investment Board. This report is expected to take approximately 15 minutes, not including questions and answers.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
None, informational report only.
Thank you for your consideration.
cc: Jill Ruzicka, Deputy CAO I, Lake County Marketing
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Labor Market and Work Force Development Specialist Jim Cassio from the Napa-Lake Work Force Board spoke. Sonoma County Economic Board member Brian Marlin gave a presentation of the Lake County Economic Profile report.
Chair Brown asked if anyone present wished to speak and Phil Murphy spoke. No one else wished to speak and the public input portion of this item was closed.
8.510:00 A.M. - Consideration of Adoption of Resolution Approving the Lake County Comprehensive Economic Development Strategy (CEDS) for Submittal to the U.S. Department of Commerce- Economic Development Administration.
Resolution
continued
Staff memo
EXECUTIVE SUMMARY:
In December of 2015 a public economic summit meeting was held in Middletown for the purpose of reviewing the current state of the local economy, discussing the impacts of the September fires, and beginning the process for future community and economic development. The information gathered at that meeting, research done by the County Economic Development Program, and input from multiple sources throughout the county, has been incorporated into the 2016 Comprehensive Economic Development Strategy (CEDS). The Strategy follows the format and contains the information required by the Federal Economic Development Administration. The CEDs has been posted on the County Fire Recovery website for over the required 30-day period.
The CEDS provides a great deal of information regarding the historic and current state of the economy, demographic information, infrastructure, and our overall capacity to pursue economic development. The CEDS also provides a work plan to pursue economic and community development. This work plan is summarized in the Executive Summary section on pages 2 and 3. The work plan then becomes a local reference guide for pursuing economic development tasks and projects. The projects and activities listed in the work plan then become eligible for funding from the Economic Development Administration and other sources, such as the USDA.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Lake County Comprehensive Economic Development Strategy (CEDS) for Submittal to the U.S. Department of Commerce- Economic Development Administration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol Huchingson, County Administrative Officer
DATE: March 24, 2016
SUBJECT: Consideration of Adoption of Resolution Approving the Lake County Comprehensive Economic Development Strategy (CEDS) for Submittal to the U.S. Department of Commerce- Economic Development Administration.
EXECUTIVE SUMMARY:
In December of 2015 a public economic summit meeting was held in Middletown for the purpose of reviewing the current state of the local economy, discussing the impacts of the September fires, and beginning the process for future community and economic development. The information gathered at that meeting, research done by the County Economic Development Program, and input from multiple sources throughout the county, has been incorporated into the 2016 Comprehensive Economic Development Strategy (CEDS). The Strategy follows the format and contains the information required by the Federal Economic Development Administration. The CEDs has been posted on the County Fire Recovery website for over the required 30-day period.
The CEDS provides a great deal of information regarding the historic and current state of the economy, demographic information, infrastructure, and our overall capacity to pursue economic development. The CEDS also provides a work plan to pursue economic and community development. This work plan is summarized in the Executive Summary section on pages 2 and 3. The work plan then becomes a local reference guide for pursuing economic development tasks and projects. The projects and activities listed in the work plan then become eligible for funding from the Economic Development Administration and other sources, such as the USDA.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Lake County Comprehensive Economic Development Strategy (CEDS) for Submittal to the U.S. Department of Commerce- Economic Development Administration.
Carried over to the April 19, 2016 meeting.
Clerk’s notes: Community Development Services President Jeff Lucas presented the item to the Board. Some of the information was not available for Board review prior to the meeting so it was decided to carry this item over to the next meeting on April 19, 2016.
8.610:30 A.M. - Presentation of Polling Results for Transportation Funding Measure
Report
Staff memo
EXECUTIVE SUMMARY: The Lake County/City Area Planning Council (APC) recently completed a Lake County voter poll to gage support for a transportation funding measure in Lake County. The attached results summarize the results of the polling efforts.
A presentation by Fairbanks, Maslin, Maullin, Metz & Associates (FM3), the consultant that conducted the poll, will be provided at the meeting
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 9, 2016
SUBJECT: Presentation of Polling Results for Transportation Funding Measure
EXECUTIVE SUMMARY: The Lake County/City Area Planning Council (APC) recently completed a Lake County voter poll to gage support for a transportation funding measure in Lake County. The attached results summarize the results of the polling efforts.
A presentation by Fairbanks, Maslin, Maullin, Metz & Associates (FM3), the consultant that conducted the poll, will be provided at the meeting
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Clerk’s notes: Public Works Assistant Director Lars Ewing introduced the item to the Board. Miranda Everitt representing FM3 gave a power point presentation with results of a survey given to Lake County residents regarding a measure that may appear on a future local ballot. The subject was Lake County Road Repair, Safety and Improvement Measure.
Chair Brown asked if anyone present wished to speak and Phil Murphy spoke. No one else wished to speak and the public input portion of this item was closed.
8.710:45 A.M. - Staff Report Regarding Hobergs Resort Debris Cleanup
Report
Clerk’s notes: Chair Brown presented the item to the Board. The County has received information from the State regarding the environmental testing that has been completed at Hoberg's Resort. This information will be given to the contractors for an estimate on proposed work. The District Attorney, DA Investigator and Supervisor Brown met with Hoberg Manager Dan Nelson to obtain information for the clean up. An effort is being made at this time to get the logs hauled off of the property. County Counsel Anita Grant is working on the abatement process. More information will be forthcoming at the next Board meeting on April 19, 2016.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Recovery Update from Staff, Assisting Agencies and/or Community Groups, Consequent to 2015 Wildland Fires
Report
Clerk’s notes: Auditor-Controller Cathy Saderlund provided a fiscal presentation to the Board. This fiscal impact report, dated April 1, 2016, was all encompassing of Rocky, Jeruselum and Valley Fires. The information covered fire expenses and the percentage of funding that Lake County hopes to receive from each Governmental agency, and/or funds which have been applied for.
Environmental Health Director Ray Ruminski reported on the private property debris removal. The CalRecycle team has demobilized due to weather conditions and will return next month to complete the twelve remaining lots.
Public Works Director Scott DeLeon reported on the tree removal process in the burn area stating Ash-Brit has been held up but work will resume next week with private property tree removal. The Road Department is repairing pot holes and working on bridge repair.
Interim Community Development Director Scott DeLeon addressed the need to improve the efficiency of site plans and is currently working with Public Health and CalFire on this subject. Community Development is in the process of updating thier software program. At this time there are applications for 60 permits in the burn scar. The department is working on a checklist for those rebuilding to help expedite the process. The Middletown Permit Center was closed due to staffing and technology issues. The hours in Community Development Department will now be 8:00 a.m. - 3:30 p.m. daily Monday through Friday.
Ms. Huchingson announced the Valley Fire Task Force meeting will be held today, April 5, 2016 at 6:00 p.m. in the Community Room at the Middletown Senior Center.
Chair Brown asked if anyone present wished to speak and the following people spoke: Greg Scott, Joan Moss. No one else wished to speak and the public input portion of the item was closed.
9.3Consideration of appointment to the Lower Lake Waterworks District One Board of Directors
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Lower Lake Waterworks District One Board of Directors - One (1) Vacancy
Application Received: Cynthia LeBrun - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: March 24, 2016
SUBJECT: Consideration of appointment to the Lower Lake Waterworks District One Board of Directors
EXECUTIVE SUMMARY:
Lower Lake Waterworks District One Board of Directors - One (1) Vacancy
Application Received: Cynthia LeBrun - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Comstock, and by vote of the Board, appointed Cynthia LeBrun to the Lower Lake Waterworks District One Board of Directors. The motion carried by the following vote:
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4(Second Reading) Consideration of Increasing and Establishing Certain Fees in the (a) Assessor-Recorder office; (b) Clerk of the Board office; (c) Community Development Department; and (d) Library Department.
Ordinance
Adopted — Fail
Staff memo
EXECUTIVE SUMMARY:
The Administrative Office has been working with various departments to update fees and charges county-wide. Staff intended to present a master fee ordinance incorporating every single fee and charge county-wide, but that proved to be very cumbersome and so staff will bring forth individual revised fee ordinances as they are drafted over the next few months. The first set of ordinances before your Board for consideration today includes:
A) Assessor-Recorder - An Ordinance to Locally Establish Existing Assessor-Recorder Fees Authorized by State Government Code and Revise Certain Fees. This office has charged its fees under authorization of State Government Code, but this ordinance will establish the same fees locally by ordinance. Most fees will remain the same, but the recording fee is being increased substantially. For instance, a standard-sized document for the first page is increased from $7 to $14.
B) Clerk of the Board - An Ordinance Amending Ordinance No. 2817 Establishing a Reassessment Filing Fee. This office would collect the new filing fee though the impact of reassessment appeals largely impacts the Assessor-Recorder and several other offices. The fee ranges from $35 to $100 depending on the property use.
C) Community Development - An Ordinance Amending Ordinance No. 2646 to Revise the Fee Schedule for the Planning Division and Support Services. The fees in this office have not been updated in over 10 years and greatly understate the cost associated with providing each service. Most fees are being increased by 25%, which is less than the cumulative rate of inflation since the fees were last updated in 2003. The CEQA Basic Initial Study fee is being increased 100% from $250 to $500.
D) Library - An Ordinance Amending Ordinance No. 2916 to Revise the Fine and Fee Schedule for the County Library. Minimal increases are proposed.
Staff proposes allowing for an automatic increase of these fees each year by no more than the Bay Area Consumer Price Index for the previous calendar year (or by state law as required). This action can be most efficiently accomplished by a Board approved resolution via a master fee schedule prior to the beginning of each fiscal year. Amending and re-amending ordinances year after year would be burdensome both to staff and with regard to tracking ordinances in the future.
..Recommended Action
RECOMMENDED ACTION:
Theses ordinances will each require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
A) Assessor-Recorder - An Ordinance to Locally Establish Existing Assessor-Recorder Fees Authorized by State Government Code and Revise Certain Fees. This office has charged its fees under authorization of State Government Code, but this ordinance will establish the same fees locally by ordinance. Most fees will remain the same, but the recording fee is being increased substantially. For instance, a standard-sized document for the first page is increased from $7 to $14.
B) Clerk of the Board - An Ordinance Amending Ordinance No. 2817 Establishing a Reassessment Filing Fee. This office would collect the new filing fee though the impact of reassessment appeals largely impacts the Assessor-Recorder and several other offices. The fee ranges from $35 to $100 depending on the property use.
C) Community Development - An Ordinance Amending Ordinance No. 2646 to Revise the Fee Schedule for the Planning Division and Support Services. The fees in this office have not been updated in over 10 years and greatly understate the cost associated with providing each service. Most fees are being increased by 25%, which is less than the cumulative rate of inflation since the fees were last updated in 2003. The CEQA Basic Initial Study fee is being increased 100% from $250 to $500.
D) Library - An Ordinance Amending Ordinance No. 2916 to Revise the Fine and Fee Schedule for the County Library. Minimal increases are proposed.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Josh Jones, Deputy County Administrative Officer
DATE: March 22, 2016
SUBJECT: Establishing and Increasing Fees in Certain Departments
EXECUTIVE SUMMARY:
The Administrative Office has been working with various departments to update fees and charges county-wide. Staff intended to present a master fee ordinance incorporating every single fee and charge county-wide, but that proved to be very cumbersome and so staff will bring forth individual revised fee ordinances as they are drafted over the next few months. The first set of ordinances before your Board for consideration today includes:
A) Assessor-Recorder - An Ordinance to Locally Establish Existing Assessor-Recorder Fees Authorized by State Government Code and Revise Certain Fees. This office has charged its fees under authorization of State Government Code, but this ordinance will establish the same fees locally by ordinance. Most fees will remain the same, but the recording fee is being increased substantially. For instance, a standard-sized document for the first page is increased from $7 to $14.
B) Clerk of the Board - An Ordinance Amending Ordinance No. 2817 Establishing a Reassessment Filing Fee. This office would collect the new filing fee though the impact of reassessment appeals largely impacts the Assessor-Recorder and several other offices. The fee ranges from $35 to $100 depending on the property use.
C) Community Development - An Ordinance Amending Ordinance No. 2646 to Revise the Fee Schedule for the Planning Division and Support Services. The fees in this office have not been updated in over 10 years and greatly understate the cost associated with providing each service. Most fees are being increased by 25%, which is less than the cumulative rate of inflation since the fees were last updated in 2003. The CEQA Basic Initial Study fee is being increased 100% from $250 to $500.
D) Library - An Ordinance Amending Ordinance No. 2916 to Revise the Fine and Fee Schedule for the County Library. Minimal increases are proposed.
Staff proposes allowing for an automatic increase of these fees each year by no more than the Bay Area Consumer Price Index for the previous calendar year (or by state law as required). This action can be most efficiently accomplished by a Board approved resolution via a master fee schedule prior to the beginning of each fiscal year. Amending and re-amending ordinances year after year would be burdensome both to staff and with regard to tracking ordinances in the future.
..Recommended Action
RECOMMENDED ACTION:
Theses ordinances will each require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
A) Assessor-Recorder - An Ordinance to Locally Establish Existing Assessor-Recorder Fees Authorized by State Government Code and Revise Certain Fees. This office has charged its fees under authorization of State Government Code, but this ordinance will establish the same fees locally by ordinance. Most fees will remain the same, but the recording fee is being increased substantially. For instance, a standard-sized document for the first page is increased from $7 to $14.
B) Clerk of the Board - An Ordinance Amending Ordinance No. 2817 Establishing a Reassessment Filing Fee. This office would collect the new filing fee though the impact of reassessment appeals largely impacts the Assessor-Recorder and several other offices. The fee ranges from $35 to $100 depending on the property use.
C) Community Development - An Ordinance Amending Ordinance No. 2646 to Revise the Fee Schedule for the Planning Division and Support Services. The fees in this office have not been updated in over 10 years and greatly understate the cost associated with providing each service. Most fees are being increased by 25%, which is less than the cumulative rate of inflation since the fees were last updated in 2003. The CEQA Basic Initial Study fee is being increased 100% from $250 to $500.
D) Library - An Ordinance Amending Ordinance No. 2916 to Revise the Fine and Fee Schedule for the County Library. Minimal increases are proposed.
(a) Supervisor Comstock offered Ordinance #3038 and it was called by roll call vote:
Ayes: Supervisor Comstock, Smith, Steele, Farrington and Brown
(b) Supervisor Comstock offered Ordinance #3039 and it was called by roll call vote:
Ayes: Supervisor Comstock, Smith, Steele, Farrington and Brown
(c) Supervisor Comstock offered Ordinance #3040 and it was called by roll call vote:
Ayes: Supervisor Comstock, Smith, Steele, Farrington and Brown
(d) Supervisor Comstock offered Ordinance #3041 and it was called by roll call vote:
Ayes: Supervisor Comstock, Smith, Steele, Farrington and Brown
Ordinance No's. 3038, 3039, 3040, 3041
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.5Consideration of Resolution of Intention to Approve the Use of a Portion of Trailside Park for a Dormitory for Hope Crisis Response Network Volunteers
Resolution
Adopted, as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
Your Board has indicated its desire to make County real property available to allow Hope City, which is a ministry of Hope Crisis Response Network, to construct a dormitory for use by its volunteers who will temporarily reside in Lake County to rebuild homes for wildland fire victims who are financially unable to do so.
Government Code Section 25372 authorizes a county board of supervisors to lease any real property the board declares to be surplus to an organization exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code that is organized to provide health or human services. Hope Crisis Response Network is a 501(c)(3) not-for-profit corporation humanitarian organization whose mission is to serve individuals, families, and communities impacted by natural or man-made disasters.
Your Board has identified a portion of County-owned real property commonly known as Trailside Park as suitable for the above-described purposes. Your Board has determined that there is a public purpose served by making this property available in that it will allow County residents who might otherwise relocate out of the County to remain here, rebuilding will greatly improved the County's property tax roll which is the source of funding for vital public services, and it will stimulate the economic development of Lake County at a time it is critically needed. Additionally, when no longer needed as a temporary dormitory, the structure will become the property of the County and will be repurposed for public use.
Since the construction of the dormitory structure will be done by volunteers, this construction, if arguably considered to be a public works project, is exempt from prevailing wages pursuant to Labor Code Section 1720.4.
..Recommended Action
RECOMMENDED ACTION:
Attached here is a Resolution of Intent to Approve the Use of a Portion of Trailside Park for a Dormitory for Hope Crisis Response Network Volunteers. If it is consistent with your Board's intentions, it may be offered for passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: April 5, 2016
SUBJECT: Consideration of Resolution of Intention to Approve the Use of a Portion of Trailside Park for a Dormitory for Hope Crisis Response Network Volunteers
EXECUTIVE SUMMARY:
Your Board has indicated its desire to make County real property available to allow Hope City, which is a ministry of Hope Crisis Response Network, to construct a dormitory for use by its volunteers who will temporarily reside in Lake County to rebuild homes for wildland fire victims who are financially unable to do so.
Government Code Section 25372 authorizes a county board of supervisors to lease any real property the board declares to be surplus to an organization exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code that is organized to provide health or human services. Hope Crisis Response Network is a 501(c)(3) not-for-profit corporation humanitarian organization whose mission is to serve individuals, families, and communities impacted by natural or man-made disasters.
Your Board has identified a portion of County-owned real property commonly known as Trailside Park as suitable for the above-described purposes. Your Board has determined that there is a public purpose served by making this property available in that it will allow County residents who might otherwise relocate out of the County to remain here, rebuilding will greatly improved the County's property tax roll which is the source of funding for vital public services, and it will stimulate the economic development of Lake County at a time it is critically needed. Additionally, when no longer needed as a temporary dormitory, the structure will become the property of the County and will be repurposed for public use.
Since the construction of the dormitory structure will be done by volunteers, this construction, if arguably considered to be a public works project, is exempt from prevailing wages pursuant to Labor Code Section 1720.4.
..Recommended Action
RECOMMENDED ACTION:
Attached here is a Resolution of Intent to Approve the Use of a Portion of Trailside Park for a Dormitory for Hope Crisis Response Network Volunteers. If it is consistent with your Board's intentions, it may be offered for passage.
Supervisor Comstock offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.6Consideration of Letter of Support for SB 1188 (McGuire) supporting State PILT payments
Letter
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Established in 1949 to offset adverse impacts to county property tax revenues that result when the State acquires private property for wildlife management areas, State PILT helps small and rural counties fund a variety of programs and services that benefit county residents. In 2015, the final State Budget Package included language in the Fish and Game Code that changed "shall" to "may" to make future State PILT payments to California's 36 PILT counties permissive.
This language change is significant as the Department of Fish and Wildlife (DFW) already owes nearly $8 million in State PILT arrearages to California's State PILT counties. Despite the previous requirement in statute that the DFW make State PILT payments annually to the impacted counties, they have failed to do so until last year.
John Viegas, RCRC Chair and Glenn County Supervisor states, "This language change only makes it easier for the State to forego their obligation, further impacting programs and services to residents throughout the state."
The loss of property tax from the over 1,300 homes that were destroyed in the Valley Fire of 2015, California's third worst fire, has created a tremendous economic stress on Lake County. The uncertainty of not knowing whether the State "may" or may not pay their PILT obligation is not practicable for a County so focused on economic recovery. After this catastrophic disaster it is vital to Lake County that the State make good on their PILT obligations by paying past due monies and committing to ongoing annual payments.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the letter of support for SB 1188 (McGuire), and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Deputy County Administrative Officer
DATE: April 5, 2016
SUBJECT: Consideration of Letter of Support for SB 1188 (McGuire) supporting State PILT payments
EXECUTIVE SUMMARY:
Established in 1949 to offset adverse impacts to county property tax revenues that result when the State acquires private property for wildlife management areas, State PILT helps small and rural counties fund a variety of programs and services that benefit county residents. In 2015, the final State Budget Package included language in the Fish and Game Code that changed "shall" to "may" to make future State PILT payments to California's 36 PILT counties permissive.
This language change is significant as the Department of Fish and Wildlife (DFW) already owes nearly $8 million in State PILT arrearages to California's State PILT counties. Despite the previous requirement in statute that the DFW make State PILT payments annually to the impacted counties, they have failed to do so until last year.
John Viegas, RCRC Chair and Glenn County Supervisor states, "This language change only makes it easier for the State to forego their obligation, further impacting programs and services to residents throughout the state."
The loss of property tax from the over 1,300 homes that were destroyed in the Valley Fire of 2015, California's third worst fire, has created a tremendous economic stress on Lake County. The uncertainty of not knowing whether the State "may" or may not pay their PILT obligation is not practicable for a County so focused on economic recovery. After this catastrophic disaster it is vital to Lake County that the State make good on their PILT obligations by paying past due monies and committing to ongoing annual payments.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the letter of support for SB 1188 (McGuire), and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Letter of Support for SB 1188 (McGuire) supporting State PIILT payments. The motion carried by the following vote:
Clerk’s notes: Deputy County Administrative Officer Jill Ruzika presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.7Consideration of Letter of Endorsement for the Medi-Cal Funding and Accountability Act
Letter
approved — Pass
Carried 6-0 — moved by Steele (recovered from the archived minutes by OCR)
⚠ Vote count disputed — aye: record says 10, names 14. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: aye Comstock: aye Farrington: aye Smith: aye Steel: aye Steele: aye
⚠ Vote count disputed — aye: record says 10, names 14. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: aye Comstock: aye Farrington: aye Smith: aye Steel: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Approval of this letter signals the Lake County Board of Supervisors' support of endorsing the Medi-Cal Funding and Accountability Act, which has already qualified for the November 2016 California ballot.
The Medi-Cal Funding and Accountability Act has support from a diverse coalition of sectors in California, and recently, the Board of Directors of the California Association of Counties (CSAC) voted 51-0 to support the Act.
Background
The federal government established the Medicaid program to help states pay for health care services provided to low-income patients. In California this program is called Medi-Cal. To receive the maximum amount of federal Medicaid funds, the state has to contribute a matching amount of its own money.
For over two decades, the State Legislature has never appropriated sufficient funds to obtain the full amount of federal matching funds available to California.
In the fall of 2013, Governor Brown signed Senate Bill 239 (Hernandez), which was passed by the state Legislature without a single "No" vote. The legislation established an initial three-year Medi-Cal hospital fee program. Those fees are to being used so that California could qualify for billions of dollars annually in federal matching funds for supplemental Medi-Cal payments to hospitals. The law expires in 2017.
The Medi-Cal Funding and Accountability Act makes the existing program permanent and guarantees ongoing federal health care funding to support these important health care services. The Act also ensures that these funds cannot be diverted for other purposes.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the letter of endorsement for the Medi-Cal Funding and Accountability Act, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jill Ruzicka, Deputy County Administrative Officer
DATE: April 5, 2016
SUBJECT: Consideration of Letter of Endorsement for the Medi-Cal Funding and Accountability Act
EXECUTIVE SUMMARY:
Approval of this letter signals the Lake County Board of Supervisors' support of endorsing the Medi-Cal Funding and Accountability Act, which has already qualified for the November 2016 California ballot.
The Medi-Cal Funding and Accountability Act has support from a diverse coalition of sectors in California, and recently, the Board of Directors of the California Association of Counties (CSAC) voted 51-0 to support the Act.
Background
The federal government established the Medicaid program to help states pay for health care services provided to low-income patients. In California this program is called Medi-Cal. To receive the maximum amount of federal Medicaid funds, the state has to contribute a matching amount of its own money.
For over two decades, the State Legislature has never appropriated sufficient funds to obtain the full amount of federal matching funds available to California.
In the fall of 2013, Governor Brown signed Senate Bill 239 (Hernandez), which was passed by the state Legislature without a single "No" vote. The legislation established an initial three-year Medi-Cal hospital fee program. Those fees are to being used so that California could qualify for billions of dollars annually in federal matching funds for supplemental Medi-Cal payments to hospitals. The law expires in 2017.
The Medi-Cal Funding and Accountability Act makes the existing program permanent and guarantees ongoing federal health care funding to support these important health care services. The Act also ensures that these funds cannot be diverted for other purposes.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the letter of endorsement for the Medi-Cal Funding and Accountability Act, and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Letter of Endorsement for the Medi-Cal Funding and Accountability Act. The motion carried by the following vote:
Clerk’s notes: Deputy County Administrative Officer Jill Ruzika presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.8Consideration of Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Transfer General Fund Contingency Monies to the Building and Safety Fund and Amend Resolution No. 2015-120 to Amend the Position Allocation for Budget Unit 2602
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
The Community Development Department anticipates increased building inspections required in the Valley Fire burn area and the County has seen a general increase in building inspections county-wide. The addition of two Building Inspector positions would greatly alleviate the buildup of pending building inspections and since revenues are expected to increase due to increased building activity this will help to cover the costs of these two positions.
The General Fund will be providing a loan to the Building and Safety Fund to partially cover these two positions for a period of three years and in FY 19/20 staff will review the ability of the Building and Safety Fund to repay this loan.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Transfer General Fund Contingency Monies to the Building and Safety Fund and Amend Resolution No. 2015-120 to Amend the Position Allocation for Budget Unit 2602.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Josh Jones. Deputy County Administrative Officer
DATE: March 29, 2016
SUBJECT: Consideration of Resolution to amend the FY 2015-16 Adopted Budget and Position Allocation for the purpose of adding funding for two Building Inspector positions.
EXECUTIVE SUMMARY:
The Community Development Department anticipates increased building inspections required in the Valley Fire burn area and the County has seen a general increase in building inspections county-wide. The addition of two Building Inspector positions would greatly alleviate the buildup of pending building inspections and since revenues are expected to increase due to increased building activity this will help to cover the costs of these two positions.
The General Fund will be providing a loan to the Building and Safety Fund to partially cover these two positions for a period of three years and in FY 19/20 staff will review the ability of the Building and Safety Fund to repay this loan.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Transfer General Fund Contingency Monies to the Building and Safety Fund and Amend Resolution No. 2015-120 to Amend the Position Allocation for Budget Unit 2602.
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget to Transfer General Fund Contingency Monies to the Building and Safety Fund and Amend Resolution No. 2015-120 to Amend the Position Allocation for Budget Unit 2602.
Clerk’s notes: Deputy County Administrative Officer Josh Jones introduced the item to the Board. Interim Community Development Director Scott DeLeon presented the item to the Board. County Administrative Officer Carol Huchingson also spoke.
Chair Brown asked if anyone present wished to speak and the following people spoke: Greg Scott. No one else wished to speak and the public input portion of this item was closed.
9.9Consideration of Second Amendment to an Agreement between the County of Lake and California Association of Environmental Health Administrators for Professional Debris Cleanup Services Due to Wildland Fires Increasing the Total by $70,000, Not to Exceed $140,360 Total and Authorizing the Health Services Director to Sign.
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Environmental Health Division has been working with California Association of Environmental Health Administrators (CAEHA) to provide specialized staff for coordination between the County and the State relating to fire debris removal activities and damaged and destroyed on-site wastewater systems.
This contract was put in place in January 2016 with an expected completion date of February 29, 2016. Although they have made adequate progress on the Scope of Work, unfortunately as we addressed the issues that were assigned, we found that the timeframe we originally identified was misjudged. We have dealt with ever changing needs with changing guidelines coupled with inclement weather, follow up tasks, related tasks and delays due to logistics, and or other unforeseen circumstances, all of which has limited their ability to complete the services.
This amendment will extend the term to June 30, 2016 and increase the not-to exceed amount to $140,360. The original work, as expected and described, is on-going with additional time and effort
Should you have questions, or require further information, please contact either myself or Ray Ruminski at 263-1090.
This course of action is allowed by existing County policy. The "Policy for Review and Selection of Professional Consultants and Other Contract Service Providers" (as found in Section 4 of the Board's Policies and Procedures Manual), specifies that by mutual agreement of the responsible department head and purchasing agent, the competitive selection process may be waived if the project is "part of an addendum to, supplement or expansion of a project in which prior phrases have been satisfactorily completed by the same firm."
On March 24, Ray and I met with County Administrator Matt Perry, acting in his capacity as County Purchasing Agent, to discuss this matter. Matt and I mutually agreed that the circumstances of this proposed contract amendment meet this criteria and recommend your Board also make this finding.
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board's approval of the following:
1. Find that the proposed contract amendment with the California Association of Environmental Health Administrators meets the criteria for exemption to the competitive selection process as described above.
2. Approve Second Amendment to an Agreement Between the County of Lake and California Association of Environmental Health Administrators for Professional Debris Cleanup Services Due to Wildland Fires Increasing the Total by $70,000, with a not to exceed total of $140,360 and Authorizing the Health Services Director to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Brown, Health Services Director
DATE: March 28, 2016
SUBJECT: Consideration for Approval of Second Amendment to an Agreement Between the County of Lake and California Association of Environmental Health Administrators for Professional Debris Cleanup Services Due to Wildland Fires Increasing the Total by $70,000, Not to Exceed $140,360 Total and Authorizing the Health Services Director to Sign
EXECUTIVE SUMMARY:
The Environmental Health Division has been working with California Association of Environmental Health Administrators (CAEHA) to provide specialized staff for coordination between the County and the State relating to fire debris removal activities and damaged and destroyed on-site wastewater systems.
This contract was put in place in January 2016 with an expected completion date of February 29, 2016. Although they have made adequate progress on the Scope of Work, unfortunately as we addressed the issues that were assigned, we found that the timeframe we originally identified was misjudged. We have dealt with ever changing needs with changing guidelines coupled with inclement weather, follow up tasks, related tasks and delays due to logistics, and or other unforeseen circumstances, all of which has limited their ability to complete the services.
This amendment will extend the term to June 30, 2016 and increase the not-to exceed amount to $140,360. The original work, as expected and described, is on-going with additional time and effort
Should you have questions, or require further information, please contact either myself or Ray Ruminski at 263-1090.
This course of action is allowed by existing County policy. The "Policy for Review and Selection of Professional Consultants and Other Contract Service Providers" (as found in Section 4 of the Board's Policies and Procedures Manual), specifies that by mutual agreement of the responsible department head and purchasing agent, the competitive selection process may be waived if the project is "part of an addendum to, supplement or expansion of a project in which prior phrases have been satisfactorily completed by the same firm."
On March 24, Ray and I met with County Administrator Matt Perry, acting in his capacity as County Purchasing Agent, to discuss this matter. Matt and I mutually agreed that the circumstances of this proposed contract amendment meet this criteria and recommend your Board also make this finding.
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board's approval of the following:
1. Find that the proposed contract amendment with the California Association of Environmental Health Administrators meets the criteria for exemption to the competitive selection process as described above.
2. Approve Second Amendment to an Agreement Between the County of Lake and California Association of Environmental Health Administrators for Professional Debris Cleanup Services Due to Wildland Fires Increasing the Total by $70,000, with a not to exceed total of $140,360 and Authorizing the Health Services Director to Sign
On motion of Supervisor Comstock, and by vote of the Board, approved the Second Amendment to the Agreement between the County of Lake and California Association of Environmental Health Administrators for Professional Debris Cleanup Services due to Wildland Fires, increasing the total by $70,000, not to exceed $140,360. The motion carried by the following vote:
Clerk’s notes: Environmental Health Director Ray Ruminski presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.10Consideration of (a) Approval of Plans and Specifications for the Kelseyville Community Skatepark; (b) Awarding Bid for Construction Contract to California Landscape and Design for Kelseyville Community Skatepark, in the amount of $273,945.75; (c) Approval of Deductive Change Order No. 1, in the amount of $8,051.75; and (d) Authorization for the Interim Public Services Director to issue a Notice to Proceed Upon Satisfactory Review and Approval of the Plans by the Community Development Department
Agreement
approved — Fail
Carried 5-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: In early 2014, your Board had authorized a portion of the funding that had been earmarked for the development of a Park next to Riviera Elementary School, be used instead to design and construct a skatepark in the Kelseyville Community Park. The development of the Kelseyville Community Skatepark has grown increasingly challenging as a result of issues pertaining to design delays.
SKATEPARK DESIGN:
Subsequent to your Board's direction, staff issued an RFP for design work. A Consultant Selection Panel was convened and they unanimously recommended that California Skateparks be awarded the design contract in the amount of $45,100, which was ultimately authorized by your Board on March 18, 2014. Soon after award of the design contract, public design workshops were convened with the first taking place on April 16, 2014, which served to establish standards for design concepts. Another workshop was convened on August 13, 2014, which served to present the draft design concepts and solicit input leading to its final design. The final design concept was subsequently presented to those who participated in the design workshops and, by the end of September 2014, supportive comments had been received. Detailed design work followed and final signed construction documents were delivered on June 3, 2015.
BID and CONTRACT AWARD:
A bid invitation for construction of the skatepark was issued on June 26, 2015, and bids were opened on July 27, 2015. The low bid of $273,945.75 was slightly above staff's estimated construction cost. Since then, staff has been working with the low bidder to identify prudent value engineering options, which are reflected in the attached Change Order. The most notable of these changes is the elimination of the perimeter fence. Collectively, these changes reduce the construction cost to $265,894 and result in a total project cost of $310,994.
COMMENCEMENT OF CONSTRUCTION:
The Construction Contract requires the project to be completed within 60 days from the time the County issues a Notice to Proceed. Issuance of that Notice is subject to a final review and approval of the plans by the County Building Department. Barring any more unforeseeable delays, staff's intent is to secure such approvals by May 1, 2016.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
In light of the foregoing, staff recommends the following:
1. Approve the Plans and Specifications for the Kelseyville Skatepark
2. Award a construction contract to California Landscape and Design in the amount of their original bid of $273,945.75
3. Approve Deductive Change Order No. 1 to said Contract in the amount of ($8,051.75).
4. Authorize the Public Services Director to issue a Notice to Proceed upon satisfactory review and approval of the plans by the County Community Development Department.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jeff Rein, Interim Chief Deputy County Administrative Officer
DATE: March 30, 2016
SUBJECT: Approve Plans and Award Contract and Change Order for Construction of the Kelseyville Community Skatepark
EXECUTIVE SUMMARY: In early 2014, your Board had authorized a portion of the funding that had been earmarked for the development of a Park next to Riviera Elementary School, be used instead to design and construct a skatepark in the Kelseyville Community Park. The development of the Kelseyville Community Skatepark has grown increasingly challenging as a result of issues pertaining to design delays.
SKATEPARK DESIGN:
Subsequent to your Board's direction, staff issued an RFP for design work. A Consultant Selection Panel was convened and they unanimously recommended that California Skateparks be awarded the design contract in the amount of $45,100, which was ultimately authorized by your Board on March 18, 2014. Soon after award of the design contract, public design workshops were convened with the first taking place on April 16, 2014, which served to establish standards for design concepts. Another workshop was convened on August 13, 2014, which served to present the draft design concepts and solicit input leading to its final design. The final design concept was subsequently presented to those who participated in the design workshops and, by the end of September 2014, supportive comments had been received. Detailed design work followed and final signed construction documents were delivered on June 3, 2015.
BID and CONTRACT AWARD:
A bid invitation for construction of the skatepark was issued on June 26, 2015, and bids were opened on July 27, 2015. The low bid of $273,945.75 was slightly above staff's estimated construction cost. Since then, staff has been working with the low bidder to identify prudent value engineering options, which are reflected in the attached Change Order. The most notable of these changes is the elimination of the perimeter fence. Collectively, these changes reduce the construction cost to $265,894 and result in a total project cost of $310,994.
COMMENCEMENT OF CONSTRUCTION:
The Construction Contract requires the project to be completed within 60 days from the time the County issues a Notice to Proceed. Issuance of that Notice is subject to a final review and approval of the plans by the County Building Department. Barring any more unforeseeable delays, staff's intent is to secure such approvals by May 1, 2016.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
In light of the foregoing, staff recommends the following:
1. Approve the Plans and Specifications for the Kelseyville Skatepark
2. Award a construction contract to California Landscape and Design in the amount of their original bid of $273,945.75
3. Approve Deductive Change Order No. 1 to said Contract in the amount of ($8,051.75).
4. Authorize the Public Services Director to issue a Notice to Proceed upon satisfactory review and approval of the plans by the County Community Development Department.
Chair Brown passed the gavel over to Vice-Chair Smith for the following vote:
(a) On motion of Supervisor Brown, and by vote of the Board, approved the Plans and Specifications for the Kelseyville Community Skate Park. The motion carried by the following vote:
Ayes-Supervisors:5 - Comstock, Smith, Steele, Farrington and Brown
(b) On motion of Supervisor Brown, and by vote of the Board, approved the Award for Bid for Construction Contract to California Landscape and Design for Kelseyville Community Skatepark, in the amount of $273,945.75. The motion carried by the following vote:
Ayes-Supervisors:5 - Comstock, Smith, Steele, Farrington and Brown
(c) On motion of Supervisor Brown, and by vote of the Board, approved Deductive Change Order No. 1, in the amount of $8,051.75. The motion carried by the following vote:
Ayes-Supervisors:5 - Comstock, Smith, Steele, Farrington and Brown
(d) On motion of Supervisor Brown, and by vote of the Board, authorized the Interim Public Services Director to issue a Notice to Proceed Upon Satisfactory Review and Approval of Plans by the Community Development Department. The motion carried by the following vote:
Ayes-Supervisors:5 - Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: Interim Chief Deputy County Administrative Officer Jeff Rein presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.11Consideration of Deferral of Enforcement of Zoning Ordinance Section 21-68.4(a)8 to allow the Temporary Placement of Shipping Containers during Construction Activities
Action Item
approved with conditions — Pass
Carried 4-1 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: nay
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: nay
Staff memo
EXECUTIVE SUMMARY:
As construction activities begin in Lake County, an issue has arisen with the placement of shipping containers for the storage of tools and materials. The proposed item addresses the temporary placement of shipping containers and requests approval from your Board for the deferral of an existing code to permit this activity under certain circumstances and with conditions.
Background
The current Zoning Ordinance allows the permanent placement of commercial shipping or cargo containers on properties, so long as the containers meet with the following:
* The container must either be screened completely from public view by buildings, fences or walls or they must be covered with wood siding and a roof;
* The container must also be equipped with a mechanical latch or other similar mechanism that with hold the door in the open position when the structure is occupied, or it must be equipped with a mechanism to unlock the door from the inside;
The current ordinance does not provide any consideration for the temporary placement of these containers
Discussion
As we begin to see an upswing in construction activities, particularly in the areas devastated by the 2015 wildfires, we are seeing an increase in the placement of containers with the intended purpose of storage of materials and equipment associated with the construction. Unfortunately, these containers are also commonly utilized in the cultivation of cannabis. As a result, simply waiving the current ordinance would preclude staff's ability to regulate these containers, and taking no action creates a hardship for those legitimate uses. As an alternative, staff proposes the deferral of enforcement of the aforementioned Zoning Ordinance and allow commercial shipping or cargo containers to be placed on properties temporarily, under the following conditions:
* The property owner must have an active Building Permit for a dwelling, accessory structure, or temporary dwelling with the County of Lake;
* The terms "dwelling", "accessory structure" and "temporary dwelling" shall meet the definitions of those terms as shown in Section 21-68.4;
* The container may only be used for the storage of equipment and materials associated with the construction of the permitted structure;
* Prior to issuance of a Certificate of Occupancy, the container must either be removed from the property, or it must be brought into compliance with the requirements of a permanent installation
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board approve the deferral of enforcement of Zoning Ordinance Section 21-68.4(a)8 to allow the temporary placement of shipping containers during construction activities under the conditions described herein.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
DATE: April 5, 2016
SUBJECT: Consideration of Deferral of Enforcement of Zoning Ordinance Section 21-68.4(a)8 to allow the Temporary Placement of Shipping Containers during Construction Activities
EXECUTIVE SUMMARY:
As construction activities begin in Lake County, an issue has arisen with the placement of shipping containers for the storage of tools and materials. The proposed item addresses the temporary placement of shipping containers and requests approval from your Board for the deferral of an existing code to permit this activity under certain circumstances and with conditions.
Background
The current Zoning Ordinance allows the permanent placement of commercial shipping or cargo containers on properties, so long as the containers meet with the following:
* The container must either be screened completely from public view by buildings, fences or walls or they must be covered with wood siding and a roof;
* The container must also be equipped with a mechanical latch or other similar mechanism that with hold the door in the open position when the structure is occupied, or it must be equipped with a mechanism to unlock the door from the inside;
The current ordinance does not provide any consideration for the temporary placement of these containers
Discussion
As we begin to see an upswing in construction activities, particularly in the areas devastated by the 2015 wildfires, we are seeing an increase in the placement of containers with the intended purpose of storage of materials and equipment associated with the construction. Unfortunately, these containers are also commonly utilized in the cultivation of cannabis. As a result, simply waiving the current ordinance would preclude staff's ability to regulate these containers, and taking no action creates a hardship for those legitimate uses. As an alternative, staff proposes the deferral of enforcement of the aforementioned Zoning Ordinance and allow commercial shipping or cargo containers to be placed on properties temporarily, under the following conditions:
* The property owner must have an active Building Permit for a dwelling, accessory structure, or temporary dwelling with the County of Lake;
* The terms "dwelling", "accessory structure" and "temporary dwelling" shall meet the definitions of those terms as shown in Section 21-68.4;
* The container may only be used for the storage of equipment and materials associated with the construction of the permitted structure;
* Prior to issuance of a Certificate of Occupancy, the container must either be removed from the property, or it must be brought into compliance with the requirements of a permanent installation
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board approve the deferral of enforcement of Zoning Ordinance Section 21-68.4(a)8 to allow the temporary placement of shipping containers during construction activities under the conditions described herein.
On motion of Supervisor Comstock, and by vote of the Board, approved the Deferral of Enforcement of Zoning Ordinance Section 21-68.4(a)8 to allow the Temporary Placement of Shipping Containers during Construction Activities. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.12Consideration of Amendment Two to Agreement between the County of Lake and Tetra Tech, Inc., for Valley Fire Arboricultural and Hazardous Tree Removal Monitoring Services
Agreement
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On November 12, 2015, the County entered into an Agreement with Tetra Tech, Inc. for Valley Fire Arboricultural and Hazardous Tree Monitoring services; Amendment One to the Agreement was approved by the Board on March 22, 2016. The scope of services includes arborist services to identify and assess fire-damaged trees that present a safety hazard to the general public as a result of the Valley fire, monitoring efforts during tree removal operations, as well as private property process support. The purpose of the monitoring efforts is to verify that the work completed by the hazard tree removal contractor, AshBritt, is within the contract scope of work, and to provide the required documentation for FEMA Public Assistance grant reimbursement. For FEMA to determine the eligibility of debris removal operations, examples of what the County must provide for each hazard tree include arborist inspection, GPS locations, photos, private property approval documentation, regulatory commitment verification, debris removal quantities, disposal method tracking, and final disposal locations. FEMA requires the County to monitor all contracted debris operations to document this information and ensure that our contractor removes eligible debris. If the County does not monitor contracted debris removal operations to this extent we jeopardize Public Assistance funding for the project.
The need for Amendment Two is driven by the extensive efforts required of the County for private property hazard tree debris removal. To support the continued level of effort necessary to secure private property approval, as well as to monitor and document the tree removal work, requires additional time and materials funding to the Agreement.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement between the County of Lake and Tetra Tech, Inc., the amended Agreement total is still being negotiated.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: March 17, 2016
SUBJECT: Consideration of Amendment Two to Agreement between the County of Lake and Tetra Tech, Inc., for Valley Fire Arboricultural and Hazardous Tree Removal Monitoring Services
EXECUTIVE SUMMARY:
On November 12, 2015, the County entered into an Agreement with Tetra Tech, Inc. for Valley Fire Arboricultural and Hazardous Tree Monitoring services; Amendment One to the Agreement was approved by the Board on March 22, 2016. The scope of services includes arborist services to identify and assess fire-damaged trees that present a safety hazard to the general public as a result of the Valley fire, monitoring efforts during tree removal operations, as well as private property process support. The purpose of the monitoring efforts is to verify that the work completed by the hazard tree removal contractor, AshBritt, is within the contract scope of work, and to provide the required documentation for FEMA Public Assistance grant reimbursement. For FEMA to determine the eligibility of debris removal operations, examples of what the County must provide for each hazard tree include arborist inspection, GPS locations, photos, private property approval documentation, regulatory commitment verification, debris removal quantities, disposal method tracking, and final disposal locations. FEMA requires the County to monitor all contracted debris operations to document this information and ensure that our contractor removes eligible debris. If the County does not monitor contracted debris removal operations to this extent we jeopardize Public Assistance funding for the project.
The need for Amendment Two is driven by the extensive efforts required of the County for private property hazard tree debris removal. To support the continued level of effort necessary to secure private property approval, as well as to monitor and document the tree removal work, requires additional time and materials funding to the Agreement.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement between the County of Lake and Tetra Tech, Inc., the amended Agreement total is still being negotiated.
On motion of Supervisor Smith, and by vote of the Board, approved Amendment Two to Agreement between the County of Lake and Tetra Tech, Inc, for Valley Fire Arboricultural and Hazardous Tree Removal Monistoring Services. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon introduced the item to the Board. Public Works Assistant Director Lars Ewing presented the item to the Board. Auditor-Controller Cathy Saderlund was present and spoke.
Chair Brown asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9.13(Sitting as the Lake County Housing Commission, Board of Directors) - Consideration of approval of Letter to the United States Department of Consideration of Housing and Urban Development (HUD) Requesting a Dialogue Be Opened Between the County of Lake and HUD to Discuss the Availability of Additional Section 8 Vouchers
Letter
approved — Fail
Staff memo
EXECUTIVE SUMMARY:
At the request of your Board, staff has drafted a letter to HUD, for approval and signature by all five Board members, requesting the opening of a dialog regarding additional Section 8 Vouchers for our service area.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve letter and authorize all Board members to sign letter for staff submission to HUD.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Housing Commission
FROM: Kathy Maes, Interim Executive Director,
Lake County Housing Commission
DATE: April 5, 2016
SUBJECT: (Sitting as the Lake County Housing Commission, Board of Directors) Consideration of Approval of Letter to the United States Department of Housing and Urban Development (HUD) Requesting a Dialogue Be Opened Between the County of Lake and HUD to Discuss the Availability of Additional Section 8 Vouchers
EXECUTIVE SUMMARY:
At the request of your Board, staff has drafted a letter to HUD, for approval and signature by all five Board members, requesting the opening of a dialog regarding additional Section 8 Vouchers for our service area.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve letter and authorize all Board members to sign letter for staff submission to HUD.
On motion of Director Steele, and by vote of the Board, approved the Letter to the United States Department of Housing and Urban Development (HUD) Requesting a Dialouge be Opened between the County of Lake and HUD to Discuss the Availability of Additional Section 8 Vouchers. The motion carried by the follow vote:
Ayes - Directors: 6 - Figueroa, Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Commissioner Deborah Figueroa was present. Interim Director of Social Services Kathy Maes presented the item to the Board. Housing Manager Edgar Perez and Housing Program Coordinator Jill Wicks were also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.14(Sitting as the Lake County Housing Commission, Board of Directors) - Consideration to Approve Section 8 Administrative Plan Update of March 15, 2016.
Action Item
approved
Staff memo
EXECUTIVE SUMMARY:
On January 8, 2016 the Resident Advisory Board (RAB) met to consider staff's recommended changes to the Section 8 Administration Plan. At the meeting, the RAB took action to recommend adoption of the changes and to request feedback from the general public.
On March 15, 2016, your Board held a Public Hearing on the Public Housing Authority Administrative Plan. During the 45-day public comment period that preceded the hearing and during the hearing, there were no written comments received.
Staff now recommends that your Board approve the Section 8 Administrative Plan update of March 15, 2016.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the Section 8 Administrative Plan update of March 15, 2016, directing staff to prepare a minute order verifying your action.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Housing Commission, Board of Directors
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: (Sitting as the Lake County Housing Commission) - Approval of Section 8 Administrative Plan Update of March 15, 2016
EXECUTIVE SUMMARY:
On January 8, 2016 the Resident Advisory Board (RAB) met to consider staff's recommended changes to the Section 8 Administration Plan. At the meeting, the RAB took action to recommend adoption of the changes and to request feedback from the general public.
On March 15, 2016, your Board held a Public Hearing on the Public Housing Authority Administrative Plan. During the 45-day public comment period that preceded the hearing and during the hearing, there were no written comments received.
Staff now recommends that your Board approve the Section 8 Administrative Plan update of March 15, 2016.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board approve the Section 8 Administrative Plan update of March 15, 2016, directing staff to prepare a minute order verifying your action.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
On motion of Director Figueroa, and by vote of the Board, approved Section 8 Administrative Plan Update of March 15, 2016. The motion carried by the follow vote:
Ayes - Directors: 6 - Figueroa, Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Commissioner Deborah Figueroa was present. Interim Director of Social Services Kathy Maes presented the item to the Board. Housing Manager Edgar Perez and Housing Program Coordinator Jill Wicks were also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.15(Sitting as the Lake County Housing Commission, Board of Directors) - Consideration of Approval of Form HUD 50077-Cr: Civil Rights Certification.
Action Item
approved
Staff memo
EXECUTIVE SUMMARY:
As the Lake County Housing Commission, we are considered by HUD to be a "qualified" Public Housing Agency (PHA) because we administer less than 550 Section 8 Housing vouchers, we are not designated as a "troubled PHA" and we do not have a failing score under the Section 8 Management Assessment Program.
As a "qualified" PHA we are required to approve a Civil Rights certification annually for submission to HUD.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Attached to this memo is the required HUD form, "Civil Rights Certification" for Board approval and signature by the Chairperson. We recommend your Board approve this form and authorize chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Carol J. Huchingson, Social Services Director
DATE: April 5, 2016
SUBJECT: Approval of Form HUD 50077-Cr: Civil Rights Certification
EXECUTIVE SUMMARY:
As the Lake County Housing Commission, we are considered by HUD to be a "qualified" Public Housing Agency (PHA) because we administer less than 550 Section 8 Housing vouchers, we are not designated as a "troubled PHA" and we do not have a failing score under the Section 8 Management Assessment Program.
As a "qualified" PHA we are required to approve a Civil Rights certification annually for submission to HUD.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Attached to this memo is the required HUD form, "Civil Rights Certification" for Board approval and signature by the Chairperson. We recommend your Board approve this form and authorize chair to sign.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
On motion of Director Figueroa, and by vote of the Board, approved Form HUD 50077-Cr: Civil Rights Certification. The motion carried by the follow vote:
Ayes - Directors: 6 - Figueroa, Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Commissioner Deborah Figueroa was present. Interim Director of Social Services Kathy Maes presented the item to the Board. Housing Manager Edgar Perez and Housing Program Coordinator Jill Wicks were also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.16(Sitting as the Lake County Watershed Protection District, Board of Directors) - Consideration of Property Management Guidelines for the Middle Creek Damage Reduction and Ecosystem Restoration Project.
Action Item
approved with conditions
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: On March 23, 2004 the Lake County Watershed Protection District (District) entered into an agreement with the California Department of Water Resources (CDWR) for the Flood Protection Corridor Program Grant (5.214 million dollars). To date, seventeen properties have been appraised and purchased. We request the Board of Directors review and approve the proposed Property Management Guidelines.
The District has purchased twenty-two properties, see attached map. Several of the properties are currently under lease (continuance of previous leases), which has reduced the workload on staff to manage the properties, allowing them to work on other tasks. Other properties have sat vacant and are subject to trespass, vandalism, etc. The District desires to lease out the remaining parcels for the following reasons:
* Reduction of maintenance costs to District,
* Reduce staff time managing properties,
* Maintain a presence on the property to reduce trespass, vandalism, etc., and
* Support the local economy.
In order to protect the public interests, we have prepared the attached Property Management Guidelines. The guidelines establish procedures for leasing properties for agricultural purposes.
It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Property Management Guidelines for the properties purchased for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
If the Board approves the guidelines, staff is recommending the Board of Directors make the District owned properties shown in the attached map available for lease pursuant to Section 1.15 of the Guidelines.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Property Management Guidelines for the properties purchased for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: March 15, 2016
SUBJECT: Approval of Property Management Guidelines for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project
EXECUTIVE SUMMARY: On March 23, 2004 the Lake County Watershed Protection District (District) entered into an agreement with the California Department of Water Resources (CDWR) for the Flood Protection Corridor Program Grant (5.214 million dollars). To date, seventeen properties have been appraised and purchased. We request the Board of Directors review and approve the proposed Property Management Guidelines.
The District has purchased twenty-two properties, see attached map. Several of the properties are currently under lease (continuance of previous leases), which has reduced the workload on staff to manage the properties, allowing them to work on other tasks. Other properties have sat vacant and are subject to trespass, vandalism, etc. The District desires to lease out the remaining parcels for the following reasons:
* Reduction of maintenance costs to District,
* Reduce staff time managing properties,
* Maintain a presence on the property to reduce trespass, vandalism, etc., and
* Support the local economy.
In order to protect the public interests, we have prepared the attached Property Management Guidelines. The guidelines establish procedures for leasing properties for agricultural purposes.
It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Property Management Guidelines for the properties purchased for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
If the Board approves the guidelines, staff is recommending the Board of Directors make the District owned properties shown in the attached map available for lease pursuant to Section 1.15 of the Guidelines.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Property Management Guidelines for the properties purchased for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
On motion of Director Steele, and by vote of the Board, approved the Property Management Guidelines for the Middle Creek Damage Reduction and Ecosystem Restoration Project. The motion carried by the following vote:
Ayes - Directors: 5 - Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following people spoke: Chuck Lamb, Tom Nixon and Holly Harris. No one else wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, M. Perry, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2(Carried over from March 22 and March 15, 2016) - Employee Disciplinary Appeal (EDA-16-01), Pursuant to Gov. Code Sec. 54957
Closed Session Item
10.3Personnel: Appointment of Interim Director of Public Services (Gov. Code Sec. 54957)
Closed Session Item
10.4Public Employee Evaluations
Title: Animal Care & Control Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 2:34 p.m. having taken no action.