Board Of Supervisors — Tuesday, March 15, 2016

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jeff Rein, Interim Chief Deputy County Administrative Officer DATE: March 4, 2016 SUBJECT: Adopt Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget by Adjusting Revenues and Appropriations and Amending Resolution 2015-120 to Amend the Position Allocation for FY 2015-16 EXECUTIVE SUMMARY: On February 16, 2016, your Board approved revisions to the fiscal year 2015-16 Adopted Budget. Since then, staff has identified additional budget adjustments related to receipt of unanticipated revenue and winding-down of the Emergency Services and Juvenile Hall budget units. In light of those adjustments, departments were also provided another opportunity to present additional "clean-up" revisions to their budgets. The recommended additional revisions to the FY 2015-16 Adopted Budget are summarized in the attached "Mid-year Budget Review." Also attached is the mid-year budget resolution that, if approved by your board, will adopt the recommended additional revisions. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board adopt the following resolution: Resolution Amending Resolution No. 2015-119 to Amend the FY 2015-16 Adopted Budget by Adjusting Revenues and Appropriations and Amending Resolution 2015-120 to Amend the Position Allocation for FY 2015-16.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Matt Perry, County Administrative Officer DATE: March 1, 2016 SUBJECT: Destruction of Old Documents EXECUTIVE SUMMARY: Currently our office has documents in storage that are much older than two years, and are never accessed by anyone, for any reason. In fact, we have so many documents in storage that we are simply running out of storage space. According to Government Code Section 26202: The board may authorize the destruction or disposition of any record, paper, or document which is more than two years old and which was prepared or received in any manner other than pursuant to a state statute or county charter. The board may authorize the destruction or disposition of any record, paper or document which is more than two years old, which was prepared or received pursuant to state statute or county charter, and which is not expressly required by law to be filed and preserved if the board determines by four-fifths ( 4/5) vote that the retention of any such record, paper or document is no longer necessary or required for county purposes. Such records, papers or documents need not be photographed, reproduced or microfilmed prior to destruction and no copy thereof need be retained. In addition to Govt. Code �26202, the Secretary of State publishes a Records Management Guideline Manual, and their document retention recommendations were also used to determine which documents were to be destroyed. Additionally, as you are aware, the County Administrative Officer keeps minutes of Board of Supervisors discussions during closed session meetings. Pursuant to Government Code Section 54957.2, these minutes are not a public record subject to inspection pursuant to the California Public Records Act and shall be kept confidential. Pursuant to Government Code Section 26202, documents older than two years old may be destroyed if authorized by your Board. The last time the County Administrative Officer received Board authorization to destroy Closed Session minutes was in February 2012 for the destruction of minutes for the years 2006 through 2009. ..Recommended Action RECOMMENDED ACTION: I am requesting authorization from your Board to destroy the following documents, which are not necessary to continue retaining: Purchasing Division: Govt. Code �26202.1: The board may authorize the destruction or disposition of any unaccepted bid or proposal for the construction or installation of any building, structure, bridge, or highway or other public works which is more than two years old. Bids, RFQs, RFPs - unsuccessful - current year + 2: from FY 12/13 and all years prior to 12/13 Bids, RFQs, RFPs - successful - Audit + 5 yrs: from FY 08/09 and all years prior to 08/09 Purchase Orders - Audit + 4 yrs: from FY 09/10 and all years prior to 09/10 Administrative Office: Operating budget working files, budget transfers and journals - current year + 2: from FY 12/13 and all years prior to 12/13 Accounts Payable, Accounts Receivable, Deposits/Receipts: Audit + 4: from FY 09/10 and all years prior to 09/10: Copies of Confirming Requisitions, FPOs, Calcard Statements, deposits, and receipt books for Budget Units 1011, 1012, 1014, 1124, 1890 and 2106. Any financial records involving revenue and expenditures must be kept for 4 years if State funds are used and 7 years for Federal funds. Before documents are destroyed, staff will verify that this rule is followed. Payroll records: Calendar yr +5 yrs: from 2009 and all years prior to 2009 (from Auditor/Controller's list) Contracts and Agreements: Termination +5 yrs Unsuccessful Grant Applications: from application deadline + 2yrs: from 2012 and all years prior to 2012 Closed Session: Minutes of Board of Supervisors closed session meetings which took place in years 2010 through 2013

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: County Administrative Officer, Matt Perry DATE: March 2, 2016 SUBJECT: Adopt Resolution Approving the Appointment of a New Designated Official Authorized to Act on the County's Behalf in Matters Involving the State Community Development Block Grant (CDBG) Program's Open Grant No. 12-CDBG-8395 and Program Income Activities EXECUTIVE SUMMARY: Board Resolution number 2012-33 approved an application for funding and execution of a grant agreement from the Community Development and Planning and Technical Assistance Allocations of the State Community Development Block Grant (CDBG) Program. In that resolution, the Board authorized Kelly F. Cox and Matt Perry to sign documents regarding the grant application, grant documents, fund requests and other required reporting forms. After April 1, 2016, CDBG will require a new authorized official to sign all documents relating to open grant No. 12-CDBG-8395 and other CDBG activities. Attached is a resolution to appoint Carol Huchingson, or her designees, effective April 2, 2016, as the new designated official authorized to act on the County's behalf in matters dealing with our open Community Development Block Grant No. 12-CDBG-8395, and other CDBG related activities. ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving the Appointment of a New Designated Official Authorized to Act on the County's Behalf in Matters Involving the State Community Development Block Grant (CDBG) Program's Open Grant No. 12-CDBG-8395 and Program Income Activities

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Kevin L. Thompson, MPA, CATC Interim Behavioral Health Director DATE: March 15, 2016 SUBJECT: First Amendment to the Agreement between County of Lake and Center Point DAAC for Detoxification and Residential Services for Fiscal Year 2015-2016 EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Center Point DAAC for Detoxification and Residential Services for Lake County residents for Fiscal Year 2015-2016. Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health, is obligated to pay a daily rate of $50 per day for Detoxification Services and $85 per day for Residential Services. BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $60,000 Amount Budgeted: $336,000 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The total amount budgeted for AODS is $336,000. Lake County Behavioral Health is requesting the approval of the First Amendment to the Agreement with Center Point DAAC for Fiscal Year 2015-2016 for a contract maximum of $60,000. The amount budgeted for Center Point DAAC is funded by Realignment and the Substance Abuse Prevention and Treatment (SAPT) Block Grant. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Lake County Interim Behavioral Health Director requests approval of the First Amendment to the Agreement between the County of Lake and Center Point DAAC in the amount of $60,000 and to authorize the Board Chair to sign the Amendment.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Diane C Fridley Registrar of Voters DATE: February 25, 2016 SUBJECT: Approve Resolution of the Board of Trustees of the Kelseyville Unified School District Ordering an Election to Authorize the Issuance of School Bonds, Establishing Specifications of the Election Order, and Requesting Consolidation with Other Elections Occurring on June 7, 2016. EXECUTIVE SUMMARY: The Resolution of the Board of Trustees of the Kelseyville Unified School District is being submitted for your Board's approval pursuant to Section 10400 et seq. of the Elections Code, State of California. The School District requests the Board of Supervisors to permit the Registrar of Voters to render all services necessary to conduct the Kelseyville Unified School District's School Bond Election and the School District agrees to reimburse the County of Lake in full upon presentation of the bill. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Approve Resolution of the Board of Trustees of the Kelseyville Unified School District Ordering an Election to Authorize the Issuance of School Bonds, Establishing Specifications of the Election Order, and Requesting Consolidation with Other Elections Occurring on June 7, 2016.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jim Comstock, District 1 Supervisor DATE: February 23, 2016 SUBJECT: Adopt Resolution Expressing Support for Lower Lake Parade and Barbeque EXECUTIVE SUMMARY: Attached please find the proposed Resolution of support for the Lower Lake Parade and Barbeque, scheduled for May 29, 2016. This annual parade and barbeque is an important community event and our resolution is a standard part of the package submitted by their event committee to CalTrans for the street closure. Your adoption of the resolution is greatly appreciated. ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Expressing Support for Lower Lake Parade and Barbeque.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: February 25, 2016 SUBJECT: Resolution Approving Right of Way Certification for Mathews Road/Manning Creek Bridge Replacement Project; State Agreement No. BRLO-5914 (072) EXECUTIVE SUMMARY: As federal funds will be used for the subject project, Caltrans requires certification that all Right of Way is cleared before they will allow the project to proceed. All Right of Way for this project is now clear and ready to proceed with the certification. Caltrans also requires that this Right of Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration. Staff recommends approval of the attached Resolution and Right of Way certification. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and Right of Way certification and authorization for the Chair to sign the Resolution.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: February 25, 2016 SUBJECT: Adopt Resolution Approving Right-of-Way Certification for Dry Creek Road/Dry Creek Creek - Bridge Replacement Project State Agreement No. BRLO-5914 (080) EXECUTIVE SUMMARY: As federal funds will be used for the subject project, Caltrans requires certification that all Right-of-Way is cleared before they will allow the project to proceed. All Right-of-Way for this project is now clear and ready to proceed with the certification. Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration. Staff recommends approval of the attached Resolution and Right-of-Way certification. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving Right-of-Way Certification for Dry Creek Road/Dry Creek Creek - Bridge Replacement Project State Agreement No. BRLO-5914 (080).

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: February 25, 2016 SUBJECT: Adopt Resolution Approving Right of Way Certification for Foard Road/Anderson Creek - Bridge Replacement Project - State Agreement No. BRLO-5914 (068). EXECUTIVE SUMMARY: As federal funds will be used for the subject project, Caltrans requires certification that all Right-of-Way is cleared before they will allow the project to proceed. All Right-of-Way for this project is now clear and ready to proceed with the certification. Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration. Staff recommends approval of the attached Resolution and Right-of-Way certification. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving Right of Way Certification for Foard Road/Anderson Creek - Bridge Replacement Project - State Agreement No. BRLO-5914 (068).

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: February 25, 2016 SUBJECT: Adopt Resolution Approving Right-of-Way Certification for Konocti Road Safe Routes to School Project - State Agreement No. SR2SL-5914 (084). EXECUTIVE SUMMARY: As State funds will be used for the subject project, Caltrans requires certification that all Right-of-Way is cleared before they will allow the project to proceed. All Right-of-Way for this project is now clear and ready to proceed with the certification. Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration. Staff recommends approval of the attached Resolution and Right-of-Way certification. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving Right-of-Way Certification for Konocti Road Safe Routes to School Project - State Agreement No. SR2SL-5914 (084).

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: February 28, 2016 SUBJECT: Approval of the submission of the 2014/15 annual report of the Inmate Welfare Trust Fund and Commissary account. EXECUTIVE SUMMARY: The Sheriff's Department submits to your board, the 2014/15 annual report for the Inmate Welfare Trust Fund ( budget unit 2215), and commissary account. These reports are required to be submitted for your approval under Penal Code Section 4025. Upon your Boards' review, it is required that certified copies be returned to this department in order to make available to the inmate population. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends your Board approve the submission of the 2014/15 annual report of the Inmate Welfare Trust Fund and Commissary account.

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: February 28, 2016 SUBJECT: Approval to appropriate unanticipated revenue in the amount of $13,000 to the OES budget unit 2704 EXECUTIVE SUMMARY The Sheriff's Department requests to appropriate revenue in the amount of $10,000 received from State Farm Mutual Automobile Association and $3,000 received from the Lake Area Rotary Club Associations. These funds will be used for the purchase of NOAA weather radios and an IPAWS alert upgrade. Both items were previously approved by your Board on February 16, 2016. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The monies have already been deposited into the OES budget unit 2704, revenue code 7999. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends approval to appropriate unanticipated revenue in the amount of $13,000 to the OES budget unit 2704, revenue code 7999, for the purchase of NOAA weather radios and an IPAWS upgrade.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: SUBJECT: Approval of a Resolution Temporarily Prohibiting Parking and Authorizing Removal of illegally Parked Vehicles on Hartmann Road from Hidden Valley Road to Bowcher Lane and Authorize the Chair to Sign. EXECUTIVE SUMMARY: The Hidden Valley Lake Association will be holding an Annual Community Easter Egg Hunt in Hidden Valley Lake on March 19, 2016, from 9 a.m. to 11:30 a.m. The Hidden Valley Lake Association would like to provide a pathway for attendees to reach their event from the over-flow parking areas to the Hidden Valley Lake Campground, thereby reducing the amount of pedestrian traffic walking in the roadway of Hartmann Road. Attached, for the Board's consideration and action, is a resolution, which temporarily prohibits parking on Hartmann Road from Hidden Valley Road to Bowcher Lane. It is recommended that the Board approve the resolution. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Attached, for the Board's consideration and action, is a resolution, which temporarily prohibits parking on Hartmann Road Hidden Valley Road to Bowcher Lane. It is recommended that the Board approve the resolution and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: March 2, 2016 SUBJECT: Approval of Permit for Jones Flying Service to Conduct Aeronautical Activities at Lampson Field Airport between October 2015 and September 2016, and Authorize the Chair to Sign. EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit. Attached for your review and consideration is the subject permit for Jones Flying Service, a fixed base operator at Lampson Airport. The required insurance certificate and $500 annual permit fee for fiscal year 2015/2016 have been received by the County. We respectfully request the Board's approval and authorization for the Chair to sign the attached permit. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: March 2, 2016 SUBJECT: Approve Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Highland Springs Road at Highland Creek Bridge Replacement Project; Bid No. 15-02 EXECUTIVE SUMMARY: On June 23, 2015, the Board approved an Agreement with Pacific Infrastructure Construction, LLC, for Highland Springs Road at Highland Creek Bridge Replacement Project. The work under this Agreement was satisfactorily completed on February 16, 2016. Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion. Staff recommends that the Board of Supervisors approve Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Highland Springs Road at Highland Creek Bridge Replacement Project, Bid No. 15-02, and authorize the Chairman to execute said Resolution. . FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Resolution Authorizing the Public Works Director to Sign the Notice of Completion for Highland Springs Road at Highland Creek Bridge Replacement Project, Bid No. 15-02, and authorize the Chairman to execute said Resolution.

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: February 28, 2016 SUBJECT: Approval for advanced step hiring of an OES Manager due to his extraordinary qualifications in Emergency Management EXECUTIVE SUMMARY: The Sheriff's Department is requesting approval of an advanced step hiring at the 5th step for Dale Carnathan, for the position of OES Manager. As your Board is aware, the Sheriff's Department has re-assumed the duties of Emergency Services from the County Administrative Office. Mr. Carnathan has 22 years' experience with the Ventura County Sheriff's Office in Emergency Services as well as being a military veteran having served with the U.S. Coastguard. Mr. Carnathan has submitted 54 Emergency Services certificates including the 11 certificates required for this assignment. Due to his extraordinary qualifications, the Sheriff's Department requests approval of an advanced step hiring at the 5th step and is supported by both the Human Resources Director, Kathy Ferguson and County Administrative Officer, Matt Perry. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The OES Manager position will be assigned to the Sheriff/Coroner budget 2201 with partial reimbursement from the OES budget 2704. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends approval of the advanced step hiring of an OES Manager, at the 5th step, due to his extraordinary qualifications in Emergency Management.

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner, OES Director DATE: February 14, 2016 SUBJECT: Approval to waive the normal sealed bid process under Ordinance #2406, section 38.2 and award a bid to Ukiah Ford in the amount of $24,085 for the purchase of a 2017 Ford Escape SE AWD, and authorize the Sheriff/Coroner or his designee to issue a purchase order. EXECUTIVE SUMMARY: The Sheriff's Department is requesting Your Boards' approval to purchase of a 2017 Ford Escape SE AWD(SUV). This vehicle will be used for Emergency Service Operations. Vehicle quotes were requested from Kathy Fowler Chrysler Jeep Dodge, Ukiah Ford and Downtown Ford. Neither Kathy Fowler or Downtown Ford had a vehicle available meeting our specifications, within budget and that could be purchased prior to the end of the FY2014 Homeland Security Grant funding. The Emergency Services budget, which is being overseen by the Sheriff's Department, has $26,601 budgeted for the purchase of this vehicle. We are asking that your Board waive the normal sealed bid process under Ordinance #2406, section 38.2 and award the bid to Ukiah Ford in the amount of $24,085 and authorize the Sheriff/Coroner or his designee to issue a purchase order. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: 24,085 Amount Budgeted: 26,601 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Funds in the amount of $26,601 are budgeted in the Emergency Services budget 2704/62.72 and there is no cost to the County. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the normal sealed bid process under Ordinance #2406, section 38.2, for the purchase of a 2017 Ford Escape SE AWD; and (b) Authorize the Sheriff/Coroner or his designee to issue a purchase order to Ukiah Ford in the amount of $24,085.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Karen Tait, M.D., Health Officer DATE: December 16, 2015 SUBJECT: Consideration of Extending the Proclamation of a Local Health Emergency for an Additional Two-Week Period of Time EXECUTIVE SUMMARY: The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported. Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director Kathy Freeman, Code Enforcement Program Supervisor By: Michael Penhall, Code Enforcement Officer SUBJECT: Notice of Assessment & Lien Hearing for Kenneth Bonaccorso; March 15, 2016 @ 9:20 AM Supervisorial District 3 Date: February 22, 2016 EXECUTIVE SUMMARY: On July 15, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 6301 Welsh Court, Lucerne CA, within the Clear Lake Beach Subdivision, and mailed, certified to the property owner of record due to open & outdoor storage, household trash & debris, weeds & brush, inoperable vehicles and substandard dwelling. Several complaints had been filed by area residents. The Abatement Notice provided Mr. Bonaccorso with 30 days to abate the property. A follow up site visit was conducted on August 17, 2015 by Code Enforcement Staff. No change in circumstances was observed and violations still existed. An additional letter was mailed to the owner on August 18, 2015 informing them that staff was moving forward with abatement actions On September 29, 2015 Code Enforcement staff solicited and obtained bids for abatement of the open & outdoor storage, household trash & debris, weeds & brush on the property. On January 28, 2016 a local contractor was awarded the contract and started work soon after. On February 17, 2016 a follow up site visit was conducted confirming the contractor had completed the work. ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board of Supervisors confirm the assessment of $4,813.23 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $4,500.00. The administrative costs on this case amounted to $313.23. Sample Motion: I move that the assessment of $4,813.23 for nuisance abatement on property located at 6301 Welsh Court, Lucerne CA, also known as Assessor's Parcel Number 034-831-11, and owned by Kenneth Bonaccorso be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,813.23 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director Kathy Freeman, Code Enforcement Program Supervisor Michael Penhall, Code Enforcement Officer CASE MANAGED BY: Michael Penhall, Code Enforcement Officer REPORT PREPARED BY: Michael Penhall, Code Enforcement Officer SUBJECT: Notice of Assessment and Lien Hearing for Yvonne Cox; March 15, 2016 @ 9:25 AM Supervisorial District 3 Date: February 16, 2016 EXECUTIVE SUMMARY: On July 14, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 3154 Buckingham Wy, Lucerne CA, within the Clearlake Villas Subdivision, and mailed, certified to the property owner of record due open and outdoor storage of junk, household trash and debris, appliances. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Cox with 30 days to abate the property. On December 30, 2015 the Community Development Department solicited and obtained bids for abating the junk, household trash and debris, appliances only, the mobile home was not abated. On January 5, 2016 a local contractor was awarded the contract and work started soon after. On January 19, 2016 a follow up site visit was conducted, confirming the contractor had completed the work. ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board of Supervisors confirm the assessment of $3,903.64 and direct staff to Record a Notice of Lien against the property. The cost to abate the property was $2,500.00. The administrative costs on this case amounted to $1,403.64. Sample Motion: I move that the assessment of $3,903.64 for nuisance abatement on property located at 3154 Buckingham Wy Lucerne CA, also known as Assessors Parcel Number 031-192-63, and owned by Yvonne Cox be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $3,903.64 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director Kathy Freeman, Code Enforcement Program Supervisor Michael Penhall, Code Enforcement Officer CASE MANAGED BY: Kathy Freeman, Code Enforcement Program Supervisor REPORT PREPARED BY: Michael Penhall, Code Enforcement Officer SUBJECT: Notice of Assessment and Lien Hearing for Bank of America/Altisource: Asset Resolution March 15, 2016 @ 9:30 AM Supervisorial District 3 Date: February 19, 2016 EXECUTIVE SUMMARY: On September 25, 2014, a Notice of Nuisance and Order to Abate was prepared and posted at 4333 Nice Rd, Nice CA, within the Clear Lake Villas Subdivision, and mailed, certified to the original property owner of record; Charles and Joyce Rowan due to Open and Outdoor Storage and Household Trash and Debris. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. Rowan with 30 days to abate the property. On January 6, 2015 Code Enforcement staff from the Community Development Department conducted a follow-up site visit which determined there had been no change in the property violations. On July 13, 2015, an emailed complaint was received indicating that trash and debris was dumped in the hills below E. Butte Street in Nice. On July 17, 2015, Lake County Department of Public Works Road Superintendent Lyle Swartz reported to Code Enforcement Supervisor Kathy Freeman that trash and debris had been dumped in various piles along a private road and on a vacant property off of Robin Hill Dr and Mackie Rd, in the Robin Hill Sub-division of Lakeport, within the County of Lake's jurisdiction. Both Supervisor Freeman and Superintendent Swartz drove to the Robin Hill site for further investigation. Upon arrival at the property, multiple piles of trash and debris, along with two (2) sealed garbage cans with unknown contents were observed. Mr. Swartz contacted the local fire agency and requested hazmat division to respond to the property to investigate the sealed garbage cans. Upon Hazmat's arrival and investigation, it was determined that the sealed garbage cans contained trash, no hazmat was identified. While waiting for hazmat's arrival, Mr. Swartz And Ms. Freeman went and investigated the other piles of trash and debris. Investigation revealed that the trash and debris had originated from the property located at 4333 Nice Road in Nice CA. Mr. Swartz and Ms. Freeman then drove to the property on Nice Road. Upon arrival at this property, it was noticed that there was more of the same trash and debris in the back corner of the property. Mr. Swartz contacted the Lake County Sheriff's Office (LCSO) and requested assistance. Deputy Stephen Wright responded to the property. Deputy Wright contacted the tenant at the property. The tenant admitted to the deputy that the trash and debris came from the property, but did not admit to dumping it. A local neighbor; Jeffry Lyon that lives in the Robin Hill Sub-Division area, volunteered to clean up the trash and debris on the private road. A "dump fee waiver" was requested and issued from Lake County Public Services; Solid Waste Division. Mr. Lyon's was provided the waiver and he then cleaned up the road and transported the trash and debris to the Landfill. Department of Public Works cleaned up the trash and debris from the public street along Robin Hill Dr. On July 20, 2015 a site visit was conducted regarding trash and debris being dumped on a vacant lot behind East Butte Road in Nice. Investigation revealed that this debris also came from the property located at 4333 Nice Road, Nice CA. Supervisor Freeman determined that the property at 4333 Nice Road was foreclosed and there was a new property owner; Bank of America. Altisource Asset Resolution was identified as the property management company for this address. They were informed of the property violation. They told Supervisor Freeman that they couldn't clean up the property because someone was living there. Further action and award of the bid, clean-up of the property was delayed due to the fires. On October 5, 2015, Supervisor Freeman contacted Nice Water and was informed that this property: 4333 Nice Road has had no water for about one (1) year. A Summary Abatement Notice was prepared, to be posted and mailed to the new property owner; Bank of America c/o: Altisource. On October 6, 2015, Lake County Special Districts was contacted and it was found that sewer was not being paid for. On October 7, 2015, Supervisor Freeman conducted a site visit, posted "Do Not Occupy", "Recreational Vehicle -Do Not Occupy" placards, posted and mailed "Summary Abatement Notice" to the owners of record due to RV occupancy and household garbage. Community Development Department staff solicited, obtained bids from local contractors for the abatement of the open and outdoor storage of junk, trash and debris, house hold garbage for the property located at 4333 Nice Rd and on the vacant lot at East Butte Rd. On October 21, 2015 a 10-day Courtesy Letter was sent to the property owners of record On November 19, 2015 a follow up site visit was conducted. It was observed that more trash and debris had been dumped on the property, but no one was occupying the dwelling(s). On November 20, 2015, Supervisor Freeman called Altisource and filed a complaint to have them clean up the property. On December 29th, 2015 a local contractor was awarded a contract for the clean-up of the Nice Road and East Butte Road properties and started work soon after. On January19, 2016 a follow up site visit was conducted confirming the contractor had completed the work. However, the dwellings on the property remain in violation of Lake County and CA Health and Safety Codes. The dilapidated sub-standard dwellings on the property are currently being reviewed for demolition. ..Recommended Action RECOMMENDED ACTION: Staff recommends the Board of Supervisors confirm the assessment of $4,494.63and direct staff to Record a Notice of Lien against the property. The cost to remove the trash and debris from the sites were a total of $4,018.13. The administrative costs on this case amounted to $476.50. Sample Motion: I move that the assessment of $4,494.63 for nuisance abatement on property located at 4333 Nice Road, Nice CA, also known as Assessors Parcel Number 032-191-27, and owned by Bank of America be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,494.63 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Supervisor Steele DATE: March 15, 2016 SUBJECT: Presentation by Lake County Hunger Task Force EXECUTIVE SUMMARY: "When Hunger Isn't a Game: A Critical Look at Living with Food Insecurity in Lake County, CA" This study was spearheaded by the LC Hunger Task Force with participation by multiple agencies that serve the food needs of Lake County residents. It was complete at the end of 2014. The 39 question instrument used for the study covered basic demographic information, food access sources, transportation, housing, and employment status. The purpose of the study was to identify the county's current food instability needs in a comprehensive manner. The purpose of the presentation is to acquaint the Board of Supervisors and the residents of Lake County with: 1) the facts and insights derived from the study; 2) the actions already taken by local agencies to meet needs within the community and 3) desires and plans going forward. ..Recommended Action RECOMMENDED ACTION: No Action requested, informational only.

..Title ..Body MEMORANDUM TO: Board of Housing Commissioners FROM: Carol J. Huchingson, Executive Director, Lake County Housing Commission DATE: January 19, 2016 SUBJECT: Public Hearing on March 15, 2016 at 10:00 A.M. for Section 8 Administrative Plan Changes EXECUTIVE SUMMARY: As outlined in the attached document, some slight changes are being recommended to the Section 8 Administrative Plan. These changes include: A) Modifications to Local Preferences, including the removal of 50% of rent burden for program qualification, and allowing for the Lake County Commission to issue vouchers to qualifying individuals and families in the aftermath of a disaster. B) Carrying out property inspections once every twenty-four months. C) Extending the time for participants to find housing when moving to the County of Lake. ..Recommended Action RECOMMENDED ACTION: As the items have been available for public review and comment for the past forty-five days, it is recommended that the floor be opened for any last comments. Program staff will then take all input received, finalize the plan subject to the concurrence of the Section 8 Resident Advisory Board and return to the Board of Supervisors in a future meeting to finalize and request approval for the recommended changes. Thank you for your consideration. CC: Jennifer Fitts, Deputy Director Jill Wicks, Housing Program Coordinator Edgar Perez, Program Manager

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Chair Brown DATE: March 1, 2016 SUBJECT: Consideration of Use of County Property for a Dormitory for Work Crews Engaged in Rebuilding Homes for Valley Fire Survivors EXECUTIVE SUMMARY: As Board Chair, I would like to discuss possible options of County owned property available to house a Hope City camp. These folks are volunteers who are coming to Lake County to assist with rebuilding approximately 140 homes. Hope City would build a dormitory style structure for volunteers to be accommodated in while they are assisting during the rebuild process. Once they are complete, the dormitory could be used as an event venue for 4H camp, etc. ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jill Ruzicka, Deputy CAO DATE: March 4, 2016 SUBJECT: Approve the proposed Agreement with the Clear Lake Chamber of Commerce in the amount of $10,000, and authorize the Chair to sign EXECUTIVE SUMMARY: Staff has negotiated a proposed agreement with the Clear Lake Chamber of Commerce to support the growth and vitality of local businesses in Clearlake to complement the destination marketing initiatives of the Lake County Marketing Program (LCMP) The proposed agreement includes services which will provide tremendous help and support to the Lake County destination marketing program. These include providing a membership to the Lake County Marketing Program; implementing and promoting strategies to help local businesses become more visible online via updated websites and social media channels; actively promoting the official visitor information website, www.LakeCounty.com; and providing strong support for the County's Certified Tourism Ambassador(tm) program. With limited marketing resources, it is imperative that organizations in Lake County work together to provide the same, consistent message, and support the marketability of Lake County as a destination. As the LCMP focuses on marketing Lake County as a vacation destination to potential visitors outside of Lake County, the Clear Lake Chamber of Commerce can help the local businesses in Clearlake become stronger, thus ensuring a more positive visitor experience. The Chamber is prohibited from using any County-provided funds to engage in political activity involving support or opposition of any candidate for elective office, and this is included in the agreement. ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board approve the proposed agreement with the Clear Lake Chamber of Commerce in the amount of $10,000, and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Anita L. Grant, County Counsel DATE: March 2, 2016 SUBJECT: Consideration of proposed Ordinance Amending Specified Sections of Article I of Chapter 2 of the Lake County Code Relating to Meetings of the Board of Supervisors EXECUTIVE SUMMARY: On May 5, 2015, by the initiation of an ordinance amendment, the Board of Supervisors determined to adjust the number of meetings of the Board from four meetings per month to three meetings per month. This adjustment was made after consideration of the limited number of agenda items for some meetings of the Board at that time as well as the amount of staff time expended in preparation for and in attendance of those meetings. Supervisor Brown has requested that this matter be revisited and consideration be given to the Board's return to four regularly-scheduled meetings each month. Should your Board wish to return to the four-meetings-per-month schedule, a draft ordinance is attached for your consideration. ..Recommended Action RECOMMENDED ACTION: This ordinance will require the standard two readings should your Board wish to take action: First, a motion to waive the reading of the ordinance and read it in title only. Second, a motion to advance the ordinance on the Agenda for consideration of passage.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Administrative Assistant DATE: March 2, 2016 SUBJECT: Consideration of appointments to the Lake County IHSS Public Authority Advisory Committee and Law Library Board of Trustees EXECUTIVE SUMMARY: Lake County IHSS Public Authority Advisory Committee - Eight (8) vacancies - Four (4) Senior Consumers, Two (2) Disabled Consumers, One (1) Senior Community Representative, and One (1) Provider Applications received: Inez Wenckus - incumbent, Provider Willowoak Istarwood - incumbent, Senior Consumer Law Library Board of Trustees - One (1) vacancy - Member of the Bar Application received: Dennis Fordham - incumbent, Member of the Bar FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jeff Rein, Chief Deputy County Administrative Officer DATE: February 4, 2016 SUBJECT: Consideration of (a) Pole Attachment Agreement between the County of Lake and Pacific Bell Telephone Company; and (b) Amendment to Tower and Ground Space License Agreement between U.S. Cellular Corporation, New Cingular Wireless PCS, LLC, and the County of Lake EXECUTIVE SUMMARY: Four years ago AT&T (aka: New Cingular Wireless PCS, LLC) approached the County about upgrading the electric utility service that provides power to the communications site on Buckingham Peak via an overhead power line which begins at the Riviera West Subdivision and extends the top of Buckingham Peak. That communications site consists of a County-owned tower (and equipment building) and an AT&T-owned tower (and equipment buildings) which reside on property leased from the County. The current electric utility service has only enough capacity to support the County's tower and equipment building. As a result, AT&T and its tenant, US Cellular (of which the County receives 50% of the US Cellular's rent), utilize propane generators that run 24 hours a day to support their operations. The long-term financial cost of continuously running generators as well as the resulting impact to air quality provided AT&T and US Cellular with incentive to invest in such an upgrade. An upgrade would also be in the County's best interest because 1) the existing utility poles are 40� years old and in a severely declining state, 2) the restricted power capacity limits the County's ability to support additional tenants, and 3), the new power lines and the type of power utilized (3-phase vs single phase) will provide for more efficient delivery of power, 4) it would secure the long-term tenancy of AT&T and US Cellular from which we currently receive $51,000 per year. In the initial approach to this project, AT&T evaluated undergrounding of the utility service. They invested considerable resources in that assessment including engineered plans, environmental studies, geotechnical reports, easement acquisition and permitting. Nonetheless, AT&T abandoned the project after soliciting bids for the undergrounding work which came in at an unexpectedly high cost of 2.1 million dollars. At that point AT&T notified County staff that it was no longer willing to invest staff time in the project. Consequently, County staff picked up the ball and pursued an approach that provides for replacement of the power poles and overhead utility lines. AT&T verbally committed to funding this approach if the cost was reasonable. Besides the incentives noted above, they are especially motivated to abide by their funding commitment because their ground-lease with the County expires May 31, 2016. Since then, staff has coordinated the necessary components of the project including surveying, engineering, easement acquisition, permitting and cost-sharing agreements with AT&T and T-Mobile who will also benefit from the upgrade. Collectively, these parties will cover the entire cost of the project based on the project budget of $745,000.00. The project budget is outlined in the attachment entitled "BUCKINGHAM PEAK POWER UPGRADE PROJECT BUDGET." Risk Factors: The Utility Agreement establishes $745,000.00 as the total project costs, consisting of design costs ($138,261.00) and construction costs ($606,739.00). Under the terms of the Utility Agreement, the County is obligated to collect $100,000.00 from its licensee, T-Mobile Corporation, to pay for part of the total project cost, and the County shall be solely responsible to pay this $100,000.00 in the event it fails to collect said amount from T-Mobile Corporation. Also under the terms of the Utility Agreement, AT&T is responsible for any design and construction work related to the project under its contract with Pacific Gas & Electric in the amount of $85,000.00, and AT&T is responsible for payment of any amount in excess of this $85,000.00. In addition to this $85,000.00, AT&T is also responsible to pay for the remainder of the total project costs estimated at $560,000.00 after application of the aforementioned $100,000.00 payment amount. In light of the foregoing, the County will be responsible for both the aforementioned $100,000.00 payment and any costs in excess of AT&T's responsibility of $560,000.00. In a project of this complexity, that does impose a risk upon the County. This risk mainly consists of the possibility that the total project costs would exceed $560,000.00 and the County might be responsible for subsequently paying significant cost overruns due to circumstances unforeseen or unanticipated by the pertinent contracting parties (e.g. the construction contractor). In exchange for assuming this risk, AT&T agreed to cap the reimbursement they are to receive from the "utility buy-in" fee that will be collected from most future users of the upgraded utility service. AT&T's reimbursement from the utility buy-in will be capped at $245,000.00 and T-Mobile will not receive any reimbursement at all. Because a utility buy-in could be a disincentive to potential future tenants, staff believes it is extremely important to limit the application of that utility buy-in to future users. Because the construction contracts are governed by the Contractor's Guaranteed Maximum Price, the aforementioned risk of construction cost overruns is partially mitigated. Nevertheless, the Guaranteed Maximum Price is subject to the exceptions found in all County construction contracts such as any County-initiated changes to the project and County-responsibility for certain subsurface conditions. In this project, the most likely factor to result in a cost overrun is the finding of rock that complicates the digging of the holes for the utility poles. There will be 14 holes that are 2 feet in diameter and 6.5 feet in depth. To mitigate this risk to the County, the Contractor has agreed to accept cost responsibility for any complications he may encounter in digging these holes to a 6.5 feet depth. The risk of any other subsurface conditions impacting this project is further mitigated by the following factors: 1. These holes are being dug immediately adjacent to the existing utility poles and so the area in question has already been subject to prior excavation. 2. The following contractual language which is intended to reduce the County's risk of cost overruns by holding the contractor responsible for the accommodation of the Project Site conditions that were reasonably discoverable by him. "3.6.3 Except for environmental conditions and subsurface or other conditions that could not have reasonably been discovered by a reasonable inspection of the Site within the scope of access the owner has granted, Contractor is responsible for accommodating all Site conditions in the Final Plans and construction of the Project Work, regardless of when the Site condition is discovered, but shall not be responsible for any conditions of the off-Site Staging and Lay Down Areas, except to the extent that such conditions were disclosed by the drawings and other information provided by Owner to Contractor. Notwithstanding a failure by Contractor to perform its Site investigation due diligence consistent with the access Owner has granted under this Section, Contractor shall be responsible for successfully constructing the Project Work without adjustment of the Guaranteed Maximum Price." 3. The construction contract includes a 15% contingency fund. Approval of Plans and Specifications (Subject No. 2) The plans and specifications for construction of the Buckingham Peak Power Upgrade Project are complete and a copy has been filed with the Clerk of the Board and presented herewith for your approval. Award of Energy Services Construction Contracts (Subjects No. 1, 3 & 4): Because of the complexity of this project, staff's first step in developing these plans was to identify a contractor who was qualified to not only build the project but to assist in the design of such a unique project. For the most part, design-build projects are prohibited by statute. This project, however, qualifies for one of the exemptions by virtue of Government Code Section 4217.10 et seq. which allows us to both forego the normal bidding procedures and utilize a design-build approach when the project includes energy conservation measures, which this project clearly provides for the reasons stated above. To effectuate this exemption, the attached resolution must be approved at a noticed public hearing. After making numerous inquiries, Northern California Power was consistently recommended as the "go-to" contractor for such a project. Since then, acting in the capacity of an unpaid consultant, Northern California Power has been instrumental in the development of the plans by virtue of their willingness to share their expertise and coordinate input from AT&T, PG&E and the design engineer who actually drafted the plans. In light of the foregoing, staff recommends award of the attached construction contracts to Northern California Power Company. The estimated time for completing the construction phase is four weeks baring weather or other unexpected delays. Acquisition of Easement and Right-of-Way (Subjects No. 5 & 6): The existing utility line occupies a 10 foot corridor which begins at the edge of the Riviera West Subdivision and extends up the side of Mt. Konocti to Buckingham Peak. Because the new utility line will have to be constructed prior to deconstruction of the existing utility line, new boundaries for this corridor had to be defined which in turn necessitates acquisition of new right-of-ways and/or easements from the two property owners on which the corridor resides, (BLM and Harbor View Mutual Water Company). BLM does not provide permanent easement rights and instead issues temporary Right-of-Way Grants that have a maximum term of 30 years, the total cost of which is $12,004.43. Harbor View Mutual Water Company has agreed to sell a permanent easement to the County at the appraised cost of $2,400. Attached are documents required to effectuate these acquisitions. Utility Agreement (Subject No. 7) As stated above, AT&T and T-Mobile are willing to fund costs related to this project. T-Mobile's funding commitment was previously memorialized in an amendment to its Licensing Agreement. AT&T's commitment is memorialized in the attached Utility Funding Agreement. Amendments to Ground Leases with Crown Castle and U.S. Cellular (Subject No. 8 & 11): Although the original ground lease is with AT&T, Crown Castle, Inc., who is the largest holder of communications towers in the US, recently acquired the rights to approximately 9700 of AT&T's tower properties nationwide, including the ground lease on Buckingham Peak. As such, AT&T and US Cellular become tenants of Crown Castle. In light of the fact that the current ground lease expires on May 31, 2016, it is in the interest of both Crown and its tenants that their continued occupancy of the site is assured. Consequently, in return for arranging AT&T's funding of this project, Crown Castle has asked for a 30 year extension of the ground leases with AT&T and US Cellular. The proposed ground lease amendment provides for extension of the Term as well as acceptance of AT&T's assignment of their interest in the ground lease to Crown Castle. Staff, including the County's Communications Site Manager, supports this new arrangement including the new Term since it is consistent with industry standards and will provide the County with a continuing source of revenue that is guaranteed to increase by at least 3% each year. The proposed ground lease amendment is attached for your consideration. Pole Attachment Agreement with AT&T (Subject No. 9): Although the cell carriers are funding the power upgrade project, the County retains ownership of the entire infrastructure including the utility poles. The Pacific Bell Division of AT&T desires to install fiber optic cable to the Buckingham Peak communications site which necessitates use of these utility poles and adjacent County-owned property. Having access to fiber optic on Buckingham Peak may prove to be beneficial to the County at some point in the future. Permission to utilize these County resources is granted by the attached Pole Attachment Agreement and Easement Grant. Utility Payment Agreement with U.S. Cellular (Subject No. 10): As previously stated, this new utility line will be solely owned by the County. As such, the utility bill will be the responsibility of the County. Nevertheless, the tenants that occupy the communications site will be responsible for payment based on the electric utility usage. Consequently, an Agreement that memorializes this arrangement with U.S. Cellular is needed. A similar arrangement with AT&T (New Cingular Wireless) is incorporated in the above referenced Utility Agreement (Subject No. 7). Inspection and Testing Agreement with Streamline Engineering (Subject No. 12): The purpose of this contract is to provide construction quality assurance with the primary purpose being to ensure that the construction work is completed in accordance with the Final Plans. This is the only expense that will not be reimbursed by the funding partners. ..Recommended Action RECOMMENDED ACTION: Although it has taken over four years and many hours of discussion and negotiation with the eight entities involved in this project, staff believes that the approach outlined herein achieves the most cost-effective and long-term solution to providing reliable and sufficient power to the Buckingham Peak Communications Site. Although, like any project, the construction phase of this project has a risk of a cost overrun, staff believes that it has mitigated that risk by transferring as much as possible to the Contractor, as discussed above (see also "Project Risk/Reward Profile" below). Consequently, staff recommends your Board's approval of the attached documents in order to effectuate commencement of the outlined approach. Power Upgrade Project Risk/Reward Summary PROJECT RISK/REWARD PROFILE Reasons to Support of the Project: 1. The existing poles are at risk of collapsing. 2. Although use of Buckingham Peak is the most cost-effective alternative for AT&T in its delivery of cellular service to Lake County, it does have alternatives approaches as evidenced by Verizon's approach which utilizes multiple lower altitude sites in lieu of one higher altitude site. 3. The current power capacity is very limited and this project provides significantly more power which in turn provides opportunity to attract additional tenants. 4. It secures AT&T's tenancy and U.S. Cellular's license for the foreseeable future from which we currently receive $51,000 per year. 5. The power upgrade will provide an alternative to the continued use of propane powered generators. Not only will this have a positive impact on air quality but it will also eliminate the weekly trips that the propane company has to make to the top of the mountain which in turn reduces wear and tear to the road and improves safety of those otherwise using the road (e.g. hikers, bikers, and other vehicles). Consequently, this project qualifies as a conservation measure as defined in Government Code Section 4217 et al. because it reduces energy use and/or makes for a more efficient use of energy. Reasons to be Concerned about the Project: 1. The potential for a cost overrun in the construction phase. That potential, however, is limited by the following: The construction contractor has agreed to a guaranteed maximum price subject only to these exclusions: (a) Any increase or decrease in the Cost of the Project Work resulting from the imposition of additional requirements or reallocation of the Cost of the Project Work by a Tenant of the Owner (such as AT&T, in which instance AT&T would cover the cost); (b) Any increase or decrease in the Cost of the Project Work resulting from any Change Order made pursuant to those reasons set forth in the General Conditions and Supplementary General Conditions.* (c) Any increase in the Cost of the Project Work resulting from the Owner's failure to cooperate reasonably with Contractor, including without limitation owner's failure to carry out its duties. *Those General and Supplementary Conditions reflect the County's standard subsurface exclusions but they have been further narrowed by the following; Section 3.6.3. Contractor acknowledges and agrees that it was required to inspect the Site to determine the scope of work and difficulties to be encountered and assumes all risks that could have been discovered by that inspection. Except for environmental conditions and subsurface or other conditions that could not have reasonably been discovered by a reasonable inspection of the Site within the scope of access the Owner has granted, Contractor is responsible for accommodating all Site conditions in the Final Plans and construction of the Project Work, regardless of when the Site condition is discovered, but shall not be responsible for any conditions of the off-Site Staging and Lay Down Areas, except to the extent that such conditions were disclosed by the drawings and other information provided by Owner to Contractor. Notwithstanding a failure by Contractor to perform its Site investigation due diligence consistent with the access Owner has granted under this Section, Contractor shall be responsible for successfully constructing the Project Work without adjustment of the Guaranteed Maximum Price. Section 5.3. In accordance with Section 3.6.3 of this Agreement, Contractor acknowledges that it has reasonably inspected the Site within the scope of access the Owner has granted for the purpose of digging holes necessary to fully perform the Project Work to a depth of no less than 6.5 feet and has had the opportunity to perform any and all advisable testing as dictated by the Site inspection and the professional expertise of the Contractor. Therefore, with the exception of unusual conditions differing materially from what would normally be encountered given the topography of the Site and subsurface information, any incurred costs in excess of or otherwise not covered by the Guaranteed Maximum Price resulting from Contractor's failure or inability to dig holes measuring 6.5 feet in depth as part of the Project Work shall be the sole responsibility of the Contractor.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Coel, Community Development Director DATE: March 4, 2016 SUBJECT: Consideration of proposed Services Agreement between the Lake County Community Development Department and Accela, Inc. for Development and Installation of a New Permit System to Replace the Antiquated Permits Plus Software. EXECUTIVE SUMMARY: ISSUES WITH CURRENT PERMIT SOFTWARE SYSTEM The Community Development Department has a permitting software system that is currently failing, along with multiple, out -of-date tracking databases. The Permits Plus system was installed in 1999, is not upgradable and is no longer supported due to its age. The original vendor for Permits Plus went out of business several years ago and Accela inherited it. This system is experiences glitches and minor failures that are increasing in frequency as permit activity increases. It skips information, and in some cases will not allow us to input the fee amount for a project. The printers used to print the permits has communication issues with the Permits Plus system that cause errors to site addresses, and errors in printing the permit out. To make matters worse, Permits Plus will not function under Windows 10, which the County will soon be upgrading to. Add to this the increased amount of permits resulting from the Fires and the opening of the permit office in Middletown; our system is getting bogged down which causes an increase in staff time needed to complete basic tasks. Furthermore, due to the 2015 Fire season, and the rebuilding process, we have to do increased property histories for planning projects, code enforcement issues, and building permit history. History of permit and data tracking systems in Community Development Department � 1979-1982 Micro-fiched permit information � 1982-1986 Smartware - DOS based system � 1986-1998 Bid-America scanned documents linked to an Access Database � 1999 Permits Plus system integrated � 2000 Access Database to track Planning Projects � 2013 Re-created Access Database to track Code Enforcement Cases To research permit history staff has to use 4 different systems. First would be our current Permitting System. Then we would review 4 Access Databases, a DOS program that IT converted to a database, and Micro-fiche. PROPOSED ACCELA SOFTWARE AND ITS CAPABILITIES The Accela permit system will reduce time needed to review and issue permits, and will automate a number of functions that will allow the County to better serve the public. Some examples of this include: * ability for clients to schedule their inspections on-line instead of having to call our office during business hours; * obtain simple permits (reroofs, window replacements, etc.) online and pay by credit card; * designers and architects will be able to submit electronic copies of plans and plan reviews can be conducted electronically, with job sets printed after plan review and all correction notes have been added to the plans; * Clients will be able to track their permit history and progress, * Building Inspectors and Code Enforcement Officer will be able to access the system from the field using tablets when WiFi is avaialbe, to access files, upload photos and update permit inspection status. * The system will automatically determine best inspection order and driving routes for the daily inspection coordination. SUMMARY OF SELECTION PROCESS & COSTS Staff conducted an on-line search of companies specializing if permitting software last fall. Seven companies were identified and contact was initiated to all via email. Three companies responded with an interest to provide demonstrations of their systems, and cost proposals. These companies were Accela, CityView and Cityworks. Staff coordinated with the Director of Information Technology, the GIS Specialist, and key Community Development Department staff to develop criteria and expectations for a replacement system. With the assistance of Information Technology staff, we participated in on-line demonstrations of the permit systems of all three companies to evaluate their capabilities and user friendliness for staff and the public. The CityView and Accela systems are equally impressive. The CityWorks system did not meet our needs and was not user-friendly. The Accela system came out on top because it is a lower initial cost due to Accela's willingness to offer discounts as a way to help us in our fire recovery efforts. Also, their annual subscription fees are lower and Accela is providing a 25% discount for the first year of subscription fees in addition to a pre-payment discount of $5,000. Accela: $160,660 plus a not-to-exceed amount of $10,500 for travel & expenses; Annual fee of $25,256 (discounted to $17,910 for first year) Total startup cost: $189,076 CityView: $266,834 plus $13,950 for travel & expenses; Annual Subscription fees $31,850 Total startup cost: $312,634 These quotes do not include the cost to transfer the Planning Division permit records into the new permit system. Accela has provided staff with an estimate of approximately $13,000 for this service after they reviewed an electronic copy of that database. (The estimate from CityView was much higher.) The Planning permit database will need to be converted before the County switches to Windows 10 because it is in an old Access Database that is not compatible with Windows 10. However, in an attempt to minimize initial cost, recommends that we add this service in July so that it is funded in the next budget year when permit revenues will be more robust. This data migration will be the final step in the new permit system installation. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff requests that the Board of Supervisors (a) Waive requirement to solicit formal sealed bids for the purchase of permit software system as the public's interest would not be served due to the unique nature of such goods and services pursuant to County Code Section 2-38.2; and (b) Approve the Services Agreement for the Accela permit software. If approved, the new Accela system will improve Department efficiency and allow us to better serve the public, while also providing permit clients with access to their plan review and permit inspection status, and the ability to obtain simple permits online. This system will also provide for better records retention within a database that will allow for much more refined search queries.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: March 2, 2016 SUBJECT: Approve Time Extension to Agreement between the County of Lake and AshBritt, Inc., for the Valley Fire Hazard Tree Mitigation Project EXECUTIVE SUMMARY: On November 20, 2015, the County entered into an Agreement with AshBritt, Inc. for Valley Fire Hazard Tree Mitigation services. The scope of services includes the removal of fire-damaged trees that present a hazard to the public right-of-way, with the work separated into two distinct phases; 1) removal of trees located within the public right-of-way, and 2) removal of trees located on private property. The contract documents indicate that all work shall be completed by January 30, 2016. Extenuating circumstances beyond AshBritt's control caused the work period to extend beyond this date in order to complete the entire project and, on January 26, 2016, the Board of Supervisors executed Amendment One to the Agreement which extended the contract completion deadline to March 20, 2016. This date was selected to align with FEMA Public Assistance guidelines which mandate that debris removal work must be completed within six months of the emergency declaration date in absence of a time extension. The County's hazard tree removal efforts have thus far been steadily progressing; however not all work will be complete within the initial six month window and consequently staff has submitted a request to Cal OES for a time extension to complete the hazard tree debris removal work. Additionally AshBritt has requested, and staff recommends, an amendment to AshBritt's agreement to extend the contract completion date to May 19, 2016, which equates to a 60-day time extension. Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement between the County of Lake and AshBritt, Inc., for the Valley Fire Hazard Tree Mitigation Project. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement between the County of Lake and AshBritt, Inc., for the Valley Fire Hazard Tree Mitigation Project and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: March 2, 2016 SUBJECT: Approval to Send to Meet and Confer an Update to the Current Uniform and Clothing Policy to increase the cost of the current safety boot allowance from $125 to $175 a pair, correct a description change to the current "orange jacket", and add polo shirts to the Road Division's authorized department items to provide employees EXECUTIVE SUMMARY: The current uniform and clothing policy Exhibit A from the Policy and Procedure Manual, Section 10, page 10-53 was last updated in 2008 and is attached for your review. The following proposed updates (an increase to the boot allowance dollar amount, item description changes, and the addition of an item) are presented for your consideration: 1. The safety boot allowance is currently set at $125. A review of our vendor invoices for a specialized, steel toed, ANSI Class MI or C/75 safety boot is approximately $178.00 without tax. Some staff purchase a higher caliber boot (White Boot - $475) and having those boots re-soled ($175) is common practice. We are requesting a new maximum allowable amount of $175 and a description change from "safety boots" to Safety Boot/Re-sole. These two changes, in addition to the asterisk notation on Exhibit A which allows the department head to determine the frequency of the allowance, give departments the opportunity to oversee the boot program to meet specific needs of their staff. 2. Description change from "orange jacket" to Safety Jacket/Sweatshirt. We now provide safety yellow reflective Class 2/3 jackets or hooded sweatshirts. 3. Addition of Polo Shirt to the Road Division's authorized department items to provide to employees. Staff recommends that the Board of Supervisors direct Human Resources to conduct meet and confer. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors direct Human Resources to conduct meet and confer.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott DeLeon, Public Works Director By: Gordon M. Haggitt, County Surveyor DATE: March 4, 2016 SUBJECT: Consideration of Irrevocable Offer of Dedication for Roadway and Public Utility Purposes and Public Access and Recreational Purposes over a portion of Lakeshore Boulevard and the Inner Harbor Circle EXECUTIVE SUMMARY: On September 15, 2015 a "Resolution Ordering the Vacation of Portions of a Public Roadway known as Lakeshore Boulevard" (Res. No. 2015-127) was passed by the Board of Supervisors. The reason for the vacation was to allow for the future development of a portion of the Inner Harbor Block (now owned by the County of Lake), by eliminating the "public roadway" interest held by the public over this sixty foot wide strip of land. At this time, the County Administrative Office and the Department of Public Works is presenting this offer of dedication to: 1) dedicate for public access and recreational purposes a portion of the previously "vacated" roadway to allow access to Clear Lake, and 2) dedicate for public roadway and public utility purposes portions of County-owned property lying within Lakeshore Boulevard and the Inner Harbor Circle. Both the areas offered for public access and recreational purposes and roadway and public utilities will be described in Exhibit A and Exhibit B of the attached "offer of dedication". Since Lakeshore Boulevard is a County-maintained road, the portions offered for public roadway and utilities will be accepted into the County-maintained road system. ..Recommended Action RECOMMENDED ACTION: Staff has reviewed the documents and finds them acceptable. This department recommends that the Board of Supervisors accept the Irrevocable Offer of Dedication and return them to the County Surveyor for recording. SD:cb, gh Attachments: Irrevocable Offer of Dedication Site Map

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: February 14, 2016 SUBJECT: Approval to enter into negotiations with Trinity Services Group Inc, for a Food Services Agreement for a period of three (3) years, with two (2) one (1) year extensions to be effective April 1, 2016. EXECUTIVE SUMMARY: On October 30, 2015, the Sheriff's Department issued a Request for Proposal for Food Services at the Lake County Jail. On November 17, 2015, the Sheriff's Department received approval to terminate the existing Food Services contract with Aramark, to be effective March 31, 2016. The proposals were due on December 28, 2015. Three proposals were received; Aramark, ABL Management Inc., and Trinity Services Group, Inc. On February 10, 2016, a Consultant Selection Board consisting of Captain Greg Hosman, Lt. Jason Findley, Health Services Director Jim Brown, Environmental Health Director Ray Ruminski, Rosemary Townsend and Sheriff/Coroner Administrative Manager Mary Beth Strong, reviewed the Food Services proposals. It was unanimously decided to enter into negotiations with Trinity Services Group, Inc. There were minor irregularities in the composition of the proposal evaluation panel, however the lowest cost proposal was selected so there is no potential harm to the County. Current food services operations at the Jail Facility include prepared meals cooked at another facility, shipped to Lake County frozen, heated in warming ovens for the hot meal (1) or thawed for the cold meal (2) then served to the inmate population. Cost for this service is $1.629 per meal (3) times a day, plus .27 per milk (2) times per day for a total of 5.4270. This new service will require the County to re-open the Jail's kitchen in order for food to be prepared fresh and on-site using an outside vendor to provide staffing and inmate supervision. Proposed cost of this service is $1.731 per meal including milk served twice per day for a total of $5.1930. In order to re-open the Jail's kitchen, several pieces of kitchen equipment will need to be replaced. Bids are being solicited and funds have been allocated during the mid-year budget process being purchased with salary savings from within the budget. In the likely event, the replacement equipment will not be delivered prior to April 1, and Trinity will not be able to hire staff in a timely manner, the Department is proposing a month to month agreement with Aramark, and also planning for the purchase of prepared inmate meals from an outside vendor. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: N/A Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Funds are currently budget in the Sheriff/Jail budget 2301/13.00. STAFFING IMPACT (if applicable): One Employee classified as a Cook will be subject to lay-off. This employee was notified and has applied for a transfer to another position. ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department requests approval to enter into negotiations with Trinity Services Group Inc, for a Food Services Agreement for a period of three (3) years, with two (2) one (1) year extensions to be effective April 1, 2016 at an anticipated cost of $1.731 per meal including milk.