Board Of Supervisors — Tuesday, May 17, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meetings held April 5, 2016 and April 19, 2016.
Minutes
passed on consent
7.2Adopt Proclamation Recognizing and Honoring the 2016 Graduating Class of Marymount California University, Lakeside Campus.
Proclamation
passed on consent
7.3(a) Adopt Resolution Approving a Cooperative Agreement with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake; and (b) Approve Work and Financial Plan Between the County of Lake and United States Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services (APHSI-WS) for FY 2016-17 in the Amount of $98,395 and Authorize the Chair to sign.
Action Item
pulled on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution which approves the Cooperative Agreement and Financial Plan with the USDA Wildlife Services to provide animal damage control.
The cost of the program is $98,395, an increase of $974 from last year.
Should you adopt the Resolution, please have the Chair sign three (3) original copies of the Annual Work and Financial Plan and return them to the Department of Agriculture for further processing. A signed, completed copy will be returned for your files.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $98,395
Amount Budgeted: $98,395
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Approving a Cooperative Agreement with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake; and
(b) Approve Work and Financial Plan between the County of Lake and United States Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services (APHSI-WS) for FY 2016-17 in the amount of $98,395 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: May 17, 2016
SUBJECT: (a) Adopt Resolution Approving a Cooperative Agreement with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake; and (b) Approve Work and Financial Plan Between the County of Lake and United States Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services (APHSI-WS) for FY 2016-17 in the Amount of $98,395 and Authorize the Chair to sign.
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution which approves the Cooperative Agreement and Financial Plan with the USDA Wildlife Services to provide animal damage control.
The cost of the program is $98,395, an increase of $974 from last year.
Should you adopt the Resolution, please have the Chair sign three (3) original copies of the Annual Work and Financial Plan and return them to the Department of Agriculture for further processing. A signed, completed copy will be returned for your files.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $98,395
Amount Budgeted: $98,395
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Approving a Cooperative Agreement with the U.S. Department of Agriculture to Provide an Animal Damage Control Program for the County of Lake; and
(b) Approve Work and Financial Plan between the County of Lake and United States Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services (APHSI-WS) for FY 2016-17 in the amount of $98,395 and authorize the Chair to sign.
Clerk’s notes: Item 7.3 was pulled at the request of Chair Brown and will be moved to the next Board of Supervisors meeting on May 24, 2016.
7.4Approve the Second Amendment to the Agreement between the County of Lake and Karey Abbott for the Crisis Counseling Assistance and Training Program in the amount of $10,640 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The contract maximum of $10,640 for this Agreement is allocated from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program for the period between September 22, 2015 through December 31, 2016.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Karey Abbott for the Crisis Counseling Assistance and Training Program in the amount of $10,640 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 17, 2016
SUBJECT: Second Amendment to the Agreement between the County of Lake and Karey Abbott for the Crisis Counseling Assistance and Training Program.
EXECUTIVE SUMMARY: During the Valley Fire, and continuing through the aftermath and the recovery phase, Lake County Behavioral health was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was expressed by school officials for the children who had lost their homes in the fire. The destruction of the Valley Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action in obtaining the contractor services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms.
BACKGROUND DISCUSSION: As the County has secured the Crisis Counseling Assistance and Training Program (CCP) funding for the period September 22, 2015 through December 31, 2016, which provides for services immediately following a federal disaster declaration, it is necessary to utilize the service of private-section individuals to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster. The private-section individuals are willing and able to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,640
Amount Budgeted: $115,648
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The contract maximum of $10,640 for this Agreement is allocated from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program for the period between September 22, 2015 through December 31, 2016.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Karey Abbott for the Crisis Counseling Assistance and Training Program in the amount of $10,640 and authorize the Chair to sign.
7.5Approve the Second Amendment to the Agreement between the County of Lake and Stacy Williams for the Crisis Counseling Assistance and Training Program in the amount of $10,640 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The contract maximum of $10,640 for this Agreement is allocated from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program for the period between September 22, 2015 through December 31, 2016.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Stacy Williams for the Crisis Counseling Assistance and Training Program in the amount of $10,640 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 17, 2016
SUBJECT: Second Amendment to the Agreement between the County of Lake and Stacy Williams for the Crisis Counseling Assistance and Training Program.
EXECUTIVE SUMMARY: During the Valley Fire, and continuing through the aftermath and the recovery phase, Lake County Behavioral health was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was expressed by school officials for the children who had lost their homes in the fire. The destruction of the Valley Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action in obtaining the contractor services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms.
BACKGROUND DISCUSSION: As the County has secured the Crisis Counseling Assistance and Training Program (CCP) funding for the period September 22, 2015 through December 31, 2016, which provides for services immediately following a federal disaster declaration, it is necessary to utilize the service of private-section individuals to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster. The private-section individuals are willing and able to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,640
Amount Budgeted: $115,648
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The contract maximum of $10,640 for this Agreement is allocated from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program for the period between September 22, 2015 through December 31, 2016.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Stacy Williams for the Crisis Counseling Assistance and Training Program in the amount of $10,640 and authorize the Chair to sign.
7.6Approve Agreement between the County of Lake and Trilogy Integrated Resources, LLC. for the Implementation and Maintenance of the Network of Care website for Fiscal Year 2015-16 for a total contract amount not to exceed $58,240 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $58,240
Amount Budgeted: $58,240
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of Fifty Eight Thousand Two Hundred Forty Dollars ($58,240).
STAFFING IMPACT (if applicable): NA
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Trilogy Integrated Resources, LLC. for the Implementation and Maintenance of the Network of Care website for Fiscal Year 2015-16 for a total contract amount not to exceed $58,240 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 17, 21016
SUBJECT: Agreement between the County of Lake and Trilogy Integrated Resources, LLC. For the Implementation and Maintenance of the Network of Care website for Fiscal Year 2015-16
EXECUTIVE SUMMARY: The Network of Care website was created by Trilogy Integrated Resources, LLC and was developed as a partnership between the State of California, county governments, and Trilogy. The project provides a broad array of social services online to seniors, adults with disabilities, their families and caregivers. The Network of Care is a public/private partnership. Trilogy's partners in delivering the Network of Care include the California Department of Mental Health; the National Association of County Behavioral Health & Developmental Disability Directors (NACBHDD); the National Association of State Mental Health Program Directors (NASMHPD); the National Alliance on Mental Illness (NAMI); the Substance Abuse and Mental Health Services Administration (SAMHSA); the National Association of County and City Health Officers (NACCHO); the National Association of Area Agencies on Aging (n4a); and the National Association of Counties (NACo).
The purpose of this Agreement is to set forth the respective responsibilities of Lake County Behavioral Health and Trilogy Integrated Resources, LLC for the implementation and maintenance of the Network of Care website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $58,240
Amount Budgeted: $58,240
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2015-16 for a contract maximum of Fifty Eight Thousand Two Hundred Forty Dollars ($58,240).
STAFFING IMPACT (if applicable): NA
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Trilogy Integrated Resources, LLC. for the Implementation and Maintenance of the Network of Care website for Fiscal Year 2015-16 for a total contract amount not to exceed $58,240 and authorize the Chair to sign.
7.7Lake County Behavioral Health requests approval of the First Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for the amount of $60,000 and to authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The maximum budgeted for this level of care (RCL 14) for the Fiscal Year 2015-16 is $175,000. Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement with Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for a contract maximum of $60,000. These funds have been re-allocated from unassigned funds with the same level of care. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the First Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for the amount of $60,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 17, 2016
SUBJECT: First Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2015-16. Under the Agreement, Lake County Behavioral Health is obligated to pay for Specialty Mental Health Services at Victor Treatment Centers, Inc.'s. current negotiated rate.
BACKGROUND AND DISCUSSION: Victor Treatment Centers, Inc.'s facility in Santa Rosa, CA is an RCL 14 placement for children and youth in need of a more intensive program milieu. As additional Lake County Medi-Cal beneficiaries have been placed at Victor Treatment Centers, Inc's. Santa Rosa facility by another County agency, Lake County Behavioral Health is requesting an increase in the contract of $30,000 for a contract maximum of $60,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000
Amount Budgeted: $175,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The maximum budgeted for this level of care (RCL 14) for the Fiscal Year 2015-16 is $175,000. Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement with Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for a contract maximum of $60,000. These funds have been re-allocated from unassigned funds with the same level of care. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the First Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for the amount of $60,000 and to authorize the Board Chair to sign the Amendment.
7.8Adopt Resolution Setting Rate of Pay for Election Officers for the June 7, 2016 Presidential Primary Election Pursuant to Section 12310 of the Elections Code.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The attached Resolution titled "Resolution Setting Rate Of Pay For Election Officers For The June 7, 2016 Presidential Primary Election Pursuant To Section 12310 Of The Elections Code" is being submitted for your Board's approval. This item has been included in the Department's 2015-2016 fiscal year budget.
Attachments
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Setting Rate of Pay for Election Officers for the June 7, 2016 Presidential Primary Election Pursuant to Section 12310 of the Elections Code.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Diane C. Fridley, Registrar of Voters
DATE: May 2, 2016
SUBJECT: Adopt Resolution Setting Rate of Pay for Election Officers for the June 7, 2016 Presidential Primary Election Pursuant to Section 12310 of the Elections Code.
EXECUTIVE SUMMARY:
The attached Resolution titled "Resolution Setting Rate Of Pay For Election Officers For The June 7, 2016 Presidential Primary Election Pursuant To Section 12310 Of The Elections Code" is being submitted for your Board's approval. This item has been included in the Department's 2015-2016 fiscal year budget.
Attachments
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Setting Rate of Pay for Election Officers for the June 7, 2016 Presidential Primary Election Pursuant to Section 12310 of the Elections Code.
7.9Approve Out of State Travel to Omaha, Nebraska, June 20, 2016 through June 23, 2016 for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division, to participate in the Robert Wood Johnson Foundation's Public Health Nurse Leaders Program.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Sherylin Taylor applied for and was selected to participate in the Robert Wood Johnson Foundation's Public Health Nurse Leaders Program. She is one of twenty-five Public Health Nurse Leaders nationwide that were selected and is one of two from the state of California at the local level.
This is a two year program with the focus on developing a group of senior level Public Health Nurse Leaders (PHNLs) who have the capacity to lead individuals, organizations, and communities to build partnerships around a Culture of Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action.
Part of her acceptance of this opportunity requires her to attend out of state training. Sherylin has been invited to attend this training as one of three nurses who will be representing the State of California. The training objectives at this meeting will be to learn about how Action Coalitions are already collaborating with stakeholders, develop strategies for building a Culture of Health, strengthen connections with partners, better understand connections between the Campaign's core pillar work and building a Culture of Health and to communicate more easily and effectively about a Culture of Health. Flight, lodging and meals are fully funded through the Public Health Nurse Leaders Program.
As Health Services Director, I fully support Ms. Taylor's attendance as part of the Robert Wood Johnson Foundation Public Health Nurse Leaders Program.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Out of State Travel to Omaha, Nebraska, June 20, 2016 through June 23, 2016 for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division, to participate in the Robert Wood Johnson Foundation's Public Health Nurse Leaders Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: May 17, 2016
SUBJECT: Approve Out of State Travel to Omaha, Nebraska, June 20, 2016 through June 23, 2016 for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division, to participate in the Robert Wood Johnson Foundation's Public Health Nurse Leaders Program.
EXECUTIVE SUMMARY:
Sherylin Taylor applied for and was selected to participate in the Robert Wood Johnson Foundation's Public Health Nurse Leaders Program. She is one of twenty-five Public Health Nurse Leaders nationwide that were selected and is one of two from the state of California at the local level.
This is a two year program with the focus on developing a group of senior level Public Health Nurse Leaders (PHNLs) who have the capacity to lead individuals, organizations, and communities to build partnerships around a Culture of Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action.
Part of her acceptance of this opportunity requires her to attend out of state training. Sherylin has been invited to attend this training as one of three nurses who will be representing the State of California. The training objectives at this meeting will be to learn about how Action Coalitions are already collaborating with stakeholders, develop strategies for building a Culture of Health, strengthen connections with partners, better understand connections between the Campaign's core pillar work and building a Culture of Health and to communicate more easily and effectively about a Culture of Health. Flight, lodging and meals are fully funded through the Public Health Nurse Leaders Program.
As Health Services Director, I fully support Ms. Taylor's attendance as part of the Robert Wood Johnson Foundation Public Health Nurse Leaders Program.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Out of State Travel to Omaha, Nebraska, June 20, 2016 through June 23, 2016 for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division, to participate in the Robert Wood Johnson Foundation's Public Health Nurse Leaders Program.
7.10Approve Agreement between County of Lake and RGH Consultants to Provide Geotechnical Construction Observation Services and Special Inspection and Testing Services for the Kelseyville Skate Park Project, amount not to exceed $13,040 and authorize Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Kelseyville Skate Park project is scheduled to begin construction this month; a pre-construction meeting is scheduled for May 9, 2016. The project requires geotechnical construction observation services as well as special inspection and testing services to be provided by a licensed engineer. Staff has negotiated with RGH Consultants to provide the necessary geotechnical on-site observation services as well as field and laboratory testing and special inspection services during the construction phase of the project for an estimated not-to-exceed amount of thirteen thousand forty dollars ($13,040.00).
Pursuant to Board policy, the Purchasing Agent and the Public Services Director mutually agreed to waive the use of the Consultant Selection Policy because: 1) the services are expected to be less than $25,000 in value, 2) there are a limited number of qualified firms in the region, 3) the duration of the project will be less than three months, and 4) the work is routine so a full scale RFP would not significantly affect the quality nor the cost of the service.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Agreement between County of Lake and RGH Consultants has a not-to-exceed amount of thirteen thousand forty dollars ($13,040.00).
RECOMMENDED ACTION: Approve Agreement between County of Lake and RGH Consultants to Provide Geotechnical Construction Observation Services and Special Inspection and Testing Services for the Kelseyville Skate Park Project, amount not to exceed $13,040 and authorize Chair to sign.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: May 5, 2016
SUBJECT: Approve Agreement between County of Lake and RGH Consultants to Provide Geotechnical Construction Observation Services and Special Inspection and Testing Services for the Kelseyville Skate Park Project, amount not to exceed $13,040 and authorize Chair to sign.
EXECUTIVE SUMMARY: The Kelseyville Skate Park project is scheduled to begin construction this month; a pre-construction meeting is scheduled for May 9, 2016. The project requires geotechnical construction observation services as well as special inspection and testing services to be provided by a licensed engineer. Staff has negotiated with RGH Consultants to provide the necessary geotechnical on-site observation services as well as field and laboratory testing and special inspection services during the construction phase of the project for an estimated not-to-exceed amount of thirteen thousand forty dollars ($13,040.00).
Pursuant to Board policy, the Purchasing Agent and the Public Services Director mutually agreed to waive the use of the Consultant Selection Policy because: 1) the services are expected to be less than $25,000 in value, 2) there are a limited number of qualified firms in the region, 3) the duration of the project will be less than three months, and 4) the work is routine so a full scale RFP would not significantly affect the quality nor the cost of the service.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $13,040.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Agreement between County of Lake and RGH Consultants has a not-to-exceed amount of thirteen thousand forty dollars ($13,040.00).
RECOMMENDED ACTION: Approve Agreement between County of Lake and RGH Consultants to Provide Geotechnical Construction Observation Services and Special Inspection and Testing Services for the Kelseyville Skate Park Project, amount not to exceed $13,040 and authorize Chair to sign.
7.11Adopt Resolution Requesting the Lake Local Agency Formation Commission to Initiate Proceedings for the Amendment of the Sphere of Influence and Annexation of Parcel #620-131-01 to County Service Area #2, Spring Valley Lakes and Authorize the Chair to Sign.
Resolution
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
CSA #2, Spring Valley received a funding award through Prop 84 Emergency Drought Funding for upgrades to the distribution lines. The project will result in less water being produced by replacing damaged lines that have a history of frequent leaks and looping a portion of the system to reduce the need for flushing the lines to maintain water quality.
The boundaries of CSA #2 include two sections that are separated by parcel # 620-131-01. (Map attached)
A considerable amount of money and time could be saved by placing the new water line across parcel #620-131-01, rather than going around the parcel and down the road to connect to the other section of the CSA.
We met with the owner of the parcel, Marshal McKay, and discussed an easement across his land. Mr. McKay was agreeable to providing an easement but requested a water connection for his parcel. A water connection in exchange for the easement is a fair and reasonable exchange, but because his parcel is outside the CSA #2 boundaries, we are unable to provide the connection.
Amending the sphere of influence and annexing the parcel would be beneficial to the CSA in two ways. The boundaries of the CSA would be contiguous and a service connection could be provided in exchange for the easement. The project to replace the waterlines could be completed in a more timely and cost effective manner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Cost savings that will be made available from this annexation will allow for more work to be completed under the funding award. All normal monthly water rates and fees charged by the CSA will be charged for the new connection.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Requesting the Lake Local Agency Formation Commission to Initiate Proceedings for the Amendment of the Sphere of Influence and Annexation of Parcel #620-131-01 to County Service Area #2, Spring Valley Lakes and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Mark Dellinger, Administrator
Jan Coppinger, Compliance Coordinator
DATE: 4/29/2016
SUBJECT: Adopt Resolution Requesting the Lake Local Agency Formation Commission to Initiate Proceedings for the Amendment of the Sphere of Influence and Annexation of Parcel #620-131-01 to County Service Area #2, Spring Valley Lakes and Authorize the Chair to Sign.
EXECUTIVE SUMMARY:
CSA #2, Spring Valley received a funding award through Prop 84 Emergency Drought Funding for upgrades to the distribution lines. The project will result in less water being produced by replacing damaged lines that have a history of frequent leaks and looping a portion of the system to reduce the need for flushing the lines to maintain water quality.
The boundaries of CSA #2 include two sections that are separated by parcel # 620-131-01. (Map attached)
A considerable amount of money and time could be saved by placing the new water line across parcel #620-131-01, rather than going around the parcel and down the road to connect to the other section of the CSA.
We met with the owner of the parcel, Marshal McKay, and discussed an easement across his land. Mr. McKay was agreeable to providing an easement but requested a water connection for his parcel. A water connection in exchange for the easement is a fair and reasonable exchange, but because his parcel is outside the CSA #2 boundaries, we are unable to provide the connection.
Amending the sphere of influence and annexing the parcel would be beneficial to the CSA in two ways. The boundaries of the CSA would be contiguous and a service connection could be provided in exchange for the easement. The project to replace the waterlines could be completed in a more timely and cost effective manner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Cost savings that will be made available from this annexation will allow for more work to be completed under the funding award. All normal monthly water rates and fees charged by the CSA will be charged for the new connection.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Requesting the Lake Local Agency Formation Commission to Initiate Proceedings for the Amendment of the Sphere of Influence and Annexation of Parcel #620-131-01 to County Service Area #2, Spring Valley Lakes and Authorize the Chair to Sign.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.11, with the exception of 7.3, which was pulled at the request of Chair Brown.
8. Timed Items
8.19:05 A.M. - Public Input
8.29:10 A.M. - Presentation of Proclamation Recognizing and Honoring the 2016 Graduating Class of Marymount California University, Lakeside Campus.
Proclamation
Clerk’s notes: Supervisor Steele read the proclamation into the record and presented it to the Marymount California University Lakeside Administrator Michelle Scully. Michelle Scully spoke.
8.39:15 A.M. - Consideration of Renewal for Proclamation of Local Health Emergency
Proclamation
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Due to the ongoing removal of hazardous materials and remediation of burned properties
associated with the Rocky, Jerusalem and Valley wildfires of 2015, I am recommending
renewal of the Proclamation of a Local Health Emergency, which was first initiated
on September 22, 2015.
Because, as the result of an unavoidable absence, I am unable to attend the Board of
Supervisors session in person on May 17, 2016, this memo serves as my formal
recommendation.
Lake County Health Services Department Director, Jim Brown, and Environmental Health
Director, Ray Ruminski, will be available to field questions on the status of the clean-up
activities.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: N/A
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Karen Tait, M.D., Health Officer
DATE: May 17, 2016
SUBJECT: Renewal of Proclamation of Local Health Emergency
EXECUTIVE SUMMARY:
Due to the ongoing removal of hazardous materials and remediation of burned properties
associated with the Rocky, Jerusalem and Valley wildfires of 2015, I am recommending
renewal of the Proclamation of a Local Health Emergency, which was first initiated
on September 22, 2015.
Because, as the result of an unavoidable absence, I am unable to attend the Board of
Supervisors session in person on May 17, 2016, this memo serves as my formal
recommendation.
Lake County Health Services Department Director, Jim Brown, and Environmental Health
Director, Ray Ruminski, will be available to field questions on the status of the clean-up
activities.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: N/A
On motion of Supervisor Comstock, and by vote of the Board, continued the Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Environmental Health Director Ray Ruminski presented the item to the Board recommending the continuation of the Local Health Emergency.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:30 A.M. PUBLIC HEARING - Consideration of the Draft Housing Element Update of the Lake County General Plan (GPAP 16-05), which includes and assessment of housing needs, before the Valley Fire, and an inventory of resources and constraints relevant to meeting those needs.
Public Hearing
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
State Housing Law (Government Code �6580 et seq.) requires communities to assess affordable housing needs and to maintain an inventory of resources relevant to meeting those needs, every five years. This document is an update to the previous 2009-2014 Housing Element, adopted in 2012.
The previous Housing Element was out of sync with the state scheduled time frames by two (2) years, so only minor updates are needed. While the process was fairly on track at the close of 2014, events in 2015 precluded the ability of the County to complete it on time.
The extensive housing impacts of the September 2015 Valley Fire, created additional roadblocks to timely completion. As more than 1300 homes were lost in that fire, it was determined that to adequately address the impacts of the Fire, as well as the County's long-term recovery, the 2014-2019 Housing Element should first establish the housing conditions, needs and policies in existence before the fire. This is therefore a living document, and recognizes that new information regarding changing housing needs as a result of the fires will likely require amendments to this document in the summer or fall of 2016.
Upon completion of this public hearing, it is recommended that the Board of Supervisors direct Staff to make any required or recommended changes, and approve the draft for submission to the State Department of Housing and Community Development (HCD) for a 60-day review. (Attached is a flow chart illustrating the approval process with the state, and the Housing Element Cycle.) Additionally, it is recommended that the Board of Supervisors appoint a Housing Task force to assist in the stakeholder involvement necessary to be in full compliance with State Housing law, and complete Valley Fire amendments to the Housing Element Update.
Upon completion of this review, HCD will provide the County with comments which will need to be addressed and incorporated into a Final Draft. At which point, additional public hearings before the Planning Commission and Board of Supervisors will be scheduled for final approval and adoption in June, 2016.
HOUSING ELEMENT OVERVIEW
The Housing Element consists of four main components: affordable housing need; available resources; constraints to development; and county policies and implementation programs to help address needs.
Section 1 is comprised of goals, policies and implementation measures. These measures are geared towards meeting the statewide housing goals of "...ensuring all Californians the opportunity to obtain safe, adequate housing in a suitable living environment." through the:
� Provision of new housing;
� Preservation of existing housing and neighborhoods;
� Reduction of housing costs; and
� Improvement of housing conditions for special needs groups.
Section 2 contains an Affordable Housing Site Inventory for Vacant and Underutilized parcels, presented in both table and map formats. State Law requires that each jurisdiction provide adequate land area and zoning densities to accommodate projected needs for the 2014-2019 planning cycle. In accordance with the 2013 Lake County Regional Housing Needs Plan, the unincorporated areas of the County should have land suitable for the provision of 200 very low-income, 122 low-income, 142 moderate-income, and 332 above moderate-income housing units.
Section 3 discusses housing needs through the analysis of household demographics, employment characteristics, existing housing stock, and other special housing needs and considerations. The county has more than enough land available to meet both near and long term housing needs.
Section 4 details the current adequacy of public facilities infrastructure, and inventories available to non-profit, local, State and Federal housing assistance programs. Central water and sewer have created some constraints in the past few years. Additionally, well and septic systems in many areas are inadequate for the clusters of population densities in many rural locations.
Section 5 focuses on real and potential constraints to the development of affordable housing such as financial realities, government regulations and process requirements, and environmental site challenges. Most notably, in this Housing Element constraints also include infrastructure availability and the necessity of forming strong partnerships between non-profit housing organizations and government agencies.
Lastly, Section 6 evaluates progress made in addressing goals and implementation measures that have been accomplished during the 2009-2014 Housing Element planning cycle. A few important zoning ordinance amendments were passed in 2014 and 2015 that addressed Emergency Shelters, Density Bonus's for low income units, parking reductions and priority water and sewer service for affordable units.
DISCUSSION
During 2011 to 2012 both Community Development Staff and the Board appointed Housing Advisory Committee worked to identify potential sites for affordable housing projects. This work also included understanding and improving public infrastructure, strengthening relationships between government and non-profit organizations, and responding to the economic recession.
The State Department of Housing and Community Development does not typically count lands that are less than an acre or have a land use designation that has a density of less than 19 dwelling units per acre. However in rural Lake County, developers generally do not build at these high densities. So in addition to identifying lands that meet the State requirements, a number of other sites are also listed as suitable for the type of developments more common in the unincorporated areas of Lake County.
Adequacy of infrastructure in Lake County, most particularly limitations to public water and sewer, including existing moratoriums, within County Growth Boundaries have created large constraints in several areas upon the provision of housing in general. Rather than remove otherwise suitable sites from the inventory in these communities, and limiting new housing to communities with current capacity, emphasis has been placed on the need for strategic action planning to upgrade and expand sewer and water services throughout the County.
Real working relationships between government agencies and the non-profit organizations engaged in providing affordable housing and other essential housing services, is the primary path forward in addressing the affordable housing gap. Government is by no means the only purveyor of housing information, solutions and assistance. Examples include greater access for non-profit agencies to government surplus property and fee waivers for non-profit affordable housing developments. The dissolution of the Redevelopment Agency and the economic recession have forced both government and private parties to rethink how they manage housing programs and provide for the creation of new affordable housing. The demand for affordable housing is higher than ever, and without a focused effort by multiple agencies and organizations, solutions will be hard to find.
..Recommended Action
RECOMMENDED ACTION:
RECOMMENDATION TO APPROVE DRAFT FOR SUBMISSION TO HCD, and PREPARE INITIAL STUDY
I move that the Board of Supervisors direct Staff to make the changes needed to send the Public Draft to the State Department of Housing and Community Development (HCD) for the required 60 day review period, and to prepare and circulate the Initial Study for environmental review.
RECOMMENDATION TO ESTABLISH AN APPOINTED HOUSING TASK FORCE
I move that the Board of Supervisors establish a 12 person Housing Task Force, with diverse representation, to be appointed for the duration of each Housing Cycle. The first task force members would serve until 2019 when a draft of the next housing element update is underway.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Audrey Knight, Principal Planner
DATE: May 17, 2016
SUBJECT: 9:30 A.M. PUBLIC HEARING - Consideration of the Draft Housing Element Update of the Lake County General Plan (GPAP 16-05), which includes and assessment of housing needs, before the Valley Fire, and an inventory of resources and constraints relevant to meeting those needs.
EXECUTIVE SUMMARY:
State Housing Law (Government Code �6580 et seq.) requires communities to assess affordable housing needs and to maintain an inventory of resources relevant to meeting those needs, every five years. This document is an update to the previous 2009-2014 Housing Element, adopted in 2012.
The previous Housing Element was out of sync with the state scheduled time frames by two (2) years, so only minor updates are needed. While the process was fairly on track at the close of 2014, events in 2015 precluded the ability of the County to complete it on time.
The extensive housing impacts of the September 2015 Valley Fire, created additional roadblocks to timely completion. As more than 1300 homes were lost in that fire, it was determined that to adequately address the impacts of the Fire, as well as the County's long-term recovery, the 2014-2019 Housing Element should first establish the housing conditions, needs and policies in existence before the fire. This is therefore a living document, and recognizes that new information regarding changing housing needs as a result of the fires will likely require amendments to this document in the summer or fall of 2016.
Upon completion of this public hearing, it is recommended that the Board of Supervisors direct Staff to make any required or recommended changes, and approve the draft for submission to the State Department of Housing and Community Development (HCD) for a 60-day review. (Attached is a flow chart illustrating the approval process with the state, and the Housing Element Cycle.) Additionally, it is recommended that the Board of Supervisors appoint a Housing Task force to assist in the stakeholder involvement necessary to be in full compliance with State Housing law, and complete Valley Fire amendments to the Housing Element Update.
Upon completion of this review, HCD will provide the County with comments which will need to be addressed and incorporated into a Final Draft. At which point, additional public hearings before the Planning Commission and Board of Supervisors will be scheduled for final approval and adoption in June, 2016.
HOUSING ELEMENT OVERVIEW
The Housing Element consists of four main components: affordable housing need; available resources; constraints to development; and county policies and implementation programs to help address needs.
Section 1 is comprised of goals, policies and implementation measures. These measures are geared towards meeting the statewide housing goals of "...ensuring all Californians the opportunity to obtain safe, adequate housing in a suitable living environment." through the:
� Provision of new housing;
� Preservation of existing housing and neighborhoods;
� Reduction of housing costs; and
� Improvement of housing conditions for special needs groups.
Section 2 contains an Affordable Housing Site Inventory for Vacant and Underutilized parcels, presented in both table and map formats. State Law requires that each jurisdiction provide adequate land area and zoning densities to accommodate projected needs for the 2014-2019 planning cycle. In accordance with the 2013 Lake County Regional Housing Needs Plan, the unincorporated areas of the County should have land suitable for the provision of 200 very low-income, 122 low-income, 142 moderate-income, and 332 above moderate-income housing units.
Section 3 discusses housing needs through the analysis of household demographics, employment characteristics, existing housing stock, and other special housing needs and considerations. The county has more than enough land available to meet both near and long term housing needs.
Section 4 details the current adequacy of public facilities infrastructure, and inventories available to non-profit, local, State and Federal housing assistance programs. Central water and sewer have created some constraints in the past few years. Additionally, well and septic systems in many areas are inadequate for the clusters of population densities in many rural locations.
Section 5 focuses on real and potential constraints to the development of affordable housing such as financial realities, government regulations and process requirements, and environmental site challenges. Most notably, in this Housing Element constraints also include infrastructure availability and the necessity of forming strong partnerships between non-profit housing organizations and government agencies.
Lastly, Section 6 evaluates progress made in addressing goals and implementation measures that have been accomplished during the 2009-2014 Housing Element planning cycle. A few important zoning ordinance amendments were passed in 2014 and 2015 that addressed Emergency Shelters, Density Bonus's for low income units, parking reductions and priority water and sewer service for affordable units.
DISCUSSION
During 2011 to 2012 both Community Development Staff and the Board appointed Housing Advisory Committee worked to identify potential sites for affordable housing projects. This work also included understanding and improving public infrastructure, strengthening relationships between government and non-profit organizations, and responding to the economic recession.
The State Department of Housing and Community Development does not typically count lands that are less than an acre or have a land use designation that has a density of less than 19 dwelling units per acre. However in rural Lake County, developers generally do not build at these high densities. So in addition to identifying lands that meet the State requirements, a number of other sites are also listed as suitable for the type of developments more common in the unincorporated areas of Lake County.
Adequacy of infrastructure in Lake County, most particularly limitations to public water and sewer, including existing moratoriums, within County Growth Boundaries have created large constraints in several areas upon the provision of housing in general. Rather than remove otherwise suitable sites from the inventory in these communities, and limiting new housing to communities with current capacity, emphasis has been placed on the need for strategic action planning to upgrade and expand sewer and water services throughout the County.
Real working relationships between government agencies and the non-profit organizations engaged in providing affordable housing and other essential housing services, is the primary path forward in addressing the affordable housing gap. Government is by no means the only purveyor of housing information, solutions and assistance. Examples include greater access for non-profit agencies to government surplus property and fee waivers for non-profit affordable housing developments. The dissolution of the Redevelopment Agency and the economic recession have forced both government and private parties to rethink how they manage housing programs and provide for the creation of new affordable housing. The demand for affordable housing is higher than ever, and without a focused effort by multiple agencies and organizations, solutions will be hard to find.
..Recommended Action
RECOMMENDED ACTION:
RECOMMENDATION TO APPROVE DRAFT FOR SUBMISSION TO HCD, and PREPARE INITIAL STUDY
I move that the Board of Supervisors direct Staff to make the changes needed to send the Public Draft to the State Department of Housing and Community Development (HCD) for the required 60 day review period, and to prepare and circulate the Initial Study for environmental review.
RECOMMENDATION TO ESTABLISH AN APPOINTED HOUSING TASK FORCE
I move that the Board of Supervisors establish a 12 person Housing Task Force, with diverse representation, to be appointed for the duration of each Housing Cycle. The first task force members would serve until 2019 when a draft of the next housing element update is underway.
On motion of Supervisor Steele, and by vote of the Board, approved the Draft Housing Element Update of the Lake County General Plan (GPAP 16-05), which includes an assessment of housing needs, before the Valley Fire, and an inventory of resources and constraints relevant to meeting those needs. The motion carried by the following vote:
Clerk’s notes: Interim Community Development Department Director Scott DeLeon introduced the item to the Board. Principal Planner Audrey Knight gave a Power Point presentation of the item.
Chair Brown asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
8.69:40 A.M. PUBLIC HEARING - Consideration of the incorporation of the County Natural Hazards Mitigation Plan and the Community Wildfire Protection Plan, in the Health and Safety Element of the County of Lake General Plan.
Public Hearing
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
The Community Development Department is requesting a general plan amendment in order to incorporate two (2) associated plans into the Health and Safety Element, as implementation measures on page 7.25. Staff recommends approval of this action by Resolution.
BACKGROUND:
The Lake County General Plan was adopted September 2008. While the General Plan was nearing the final phase towards completion, in November 2007 the Board of Supervisors directed staff to develop a Community Wildfire Protection Plan (CWPP). This became a two year effort involving all County Fire Districts and Fire Chief's Association, CalFire, Watershed Protection Districts, USDA, BLM and the Board of Forestry. The CWPP was certified by the Board of Supervisors in August of 2009, extensively outlining specific projects and actions that need to occur to keep communities fire safe.
Following this action in October of 2010, the Lake County Office of Emergency Services began to gather information and input to create and adopt the Natural Hazards Mitigation Plan. This activity was triggered in order to be in compliance with the Disaster Relief and Emergency Assistance Act, Section 322, which requires local jurisdictions to access and mitigate hazards and risks within their jurisdictional boundaries. This plan process also occurred over a two year period and involved an extensive list of stakeholders, finally being adopted by the Board of Supervisors in September of 2012. The objectives of this plan are to put forward the best possible approaches to mitigating the four major threats the County faces: flood, wildfire, earthquakes and storm hazards.
These two plans that were adopted and certified after the General Plan was adopted in 2008, are essentially Implementation Measures to achieving goals and policies listed throughout Chapter seven (7), the Health and Safety Element of the General Plan. The Natural Hazards Mitigation Plan (NHMP) assists in implementing a number of Goals and Policies, while the Community Wildfire Protection Plan is focused solely on Goal HS-7, fire hazards and mitigation. Goal HS-7: "To minimize the possibility of the loss of life, injury, or damage to property as a result of urban and wildland fires."
While these two plans are obviously intended to implement the goals of the General Plan Health and Safety Element, and each plan references the General Plan, the General Plan does not reference the plans that came after it.
Staff is requesting this oversight to be remedied by adding these documents as implementation measures on page 7.25, as attached.
ENVIRONMENTAL ANALYSIS:
As all adopted plans have been analyzed for environmental impact, the proposed text additions are Categorically Exempt from the California Environmental Quality Act, per Sections 15304 (i) and 15300.4.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors:
Approve GPAP 16-04 and adopt by resolution, for the following reasons:
1. This general plan amendment is consistent with the Lake County General Plan, Zoning Ordinance and all associated Area Plans.
2. The text amendments will not result in any adverse land use impacts.
3. This added language will not result in any significant adverse environmental impacts and is Categorically Exempt from CEQA, the California Environmental Quality Act.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Prepared by: Audrey Knight, Principal Planner
DATE: May 17, 2016
SUBJECT: 9:40 A.M. PUBLIC HEARING - Consideration of the incorporation of the County Natural Hazards Mitigation Plan and the Community Wildfire Protection Plan, in the Health and Safety Element of the County of Lake General Plan.
EXECUTIVE SUMMARY:
The Community Development Department is requesting a general plan amendment in order to incorporate two (2) associated plans into the Health and Safety Element, as implementation measures on page 7.25. Staff recommends approval of this action by Resolution.
BACKGROUND:
The Lake County General Plan was adopted September 2008. While the General Plan was nearing the final phase towards completion, in November 2007 the Board of Supervisors directed staff to develop a Community Wildfire Protection Plan (CWPP). This became a two year effort involving all County Fire Districts and Fire Chief's Association, CalFire, Watershed Protection Districts, USDA, BLM and the Board of Forestry. The CWPP was certified by the Board of Supervisors in August of 2009, extensively outlining specific projects and actions that need to occur to keep communities fire safe.
Following this action in October of 2010, the Lake County Office of Emergency Services began to gather information and input to create and adopt the Natural Hazards Mitigation Plan. This activity was triggered in order to be in compliance with the Disaster Relief and Emergency Assistance Act, Section 322, which requires local jurisdictions to access and mitigate hazards and risks within their jurisdictional boundaries. This plan process also occurred over a two year period and involved an extensive list of stakeholders, finally being adopted by the Board of Supervisors in September of 2012. The objectives of this plan are to put forward the best possible approaches to mitigating the four major threats the County faces: flood, wildfire, earthquakes and storm hazards.
These two plans that were adopted and certified after the General Plan was adopted in 2008, are essentially Implementation Measures to achieving goals and policies listed throughout Chapter seven (7), the Health and Safety Element of the General Plan. The Natural Hazards Mitigation Plan (NHMP) assists in implementing a number of Goals and Policies, while the Community Wildfire Protection Plan is focused solely on Goal HS-7, fire hazards and mitigation. Goal HS-7: "To minimize the possibility of the loss of life, injury, or damage to property as a result of urban and wildland fires."
While these two plans are obviously intended to implement the goals of the General Plan Health and Safety Element, and each plan references the General Plan, the General Plan does not reference the plans that came after it.
Staff is requesting this oversight to be remedied by adding these documents as implementation measures on page 7.25, as attached.
ENVIRONMENTAL ANALYSIS:
As all adopted plans have been analyzed for environmental impact, the proposed text additions are Categorically Exempt from the California Environmental Quality Act, per Sections 15304 (i) and 15300.4.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors:
Approve GPAP 16-04 and adopt by resolution, for the following reasons:
1. This general plan amendment is consistent with the Lake County General Plan, Zoning Ordinance and all associated Area Plans.
2. The text amendments will not result in any adverse land use impacts.
3. This added language will not result in any significant adverse environmental impacts and is Categorically Exempt from CEQA, the California Environmental Quality Act.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Community Development Principal Planner Audrey Knight gave a presentation to the Board. Interim Community Development Director Scott DeLeon was also present.
Chair Brown asked if anyone present wished to speak and the following people spoke: Phil Murphy, Joan Moss and Larry Anderson. No one else wished to speak and the public input portion of this item was closed.
8.710:00 A.M. - HEARING - Consideration of Notice of Nuisance and Order to Abate for property located at 4012 Jeannie Lane, Kelseyville (APN 088-011-03 -Dorothy Braden)
Report
approved — Pass
Carried 4-0 (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: abstain Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: abstain Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On April 7, 2016 Community Development staff received an Appeal to Board of Supervisors which was inadvertently provided in place of a Nuisance Abatement Hearing Request Form; see Attachment 1, from Thomas Braden whom is the occupant of the property, not the legal owner of record. The form listed the reasons why Mr. Braden believes the property should not be considered a public nuisance. The Request was received due to a Notice of Nuisance and Order to Abate; see Attachment 2, being issued, posted on the property and sent certified mail to the property owner of record.
A complaint was received by Code Enforcement on November 12, 2015 indicating there was a travel trailer that was being occupied with sewage being dumped onto the ground, water and electrical theft. Code Enforcement staff met with Lake County Environmental Health personnel at the property on November 13, 2015. Upon Code Enforcement's investigation, it was observed that there were multiple violations: a dilapidated, uninhabitable mobile home; located at the front of the property, a dilapidated travel trailer; located behind the mobile home, open and outdoor storage of junk, trash and debris, household items and scrap metal. Further investigation revealed a 5th Wheel Travel Trailer at the rear of the property that appeared to be occupied due to a garden hose and electrical cord connected to the trailer with the connection for the sewer hose open and draining onto the ground. A Notice of Nuisance and Order to Abate was posted on the property along with Do Not Occupy placards.
On or about November 16, 2015, the occupied 5th wheel was discussed with the Lake County Community Development Director and it was decided to abate and remove the apparent occupied 5th wheel from the property. On November 18, 2015 at approximately 11:37 am a NOTICE OF 48 HOUR SUMMARY ABATEMENT Notice was posted on the 5th wheel. On November 19, 2015 an Abatement Warrant was obtained from Lake County Superior Court Judge: Andrew Blum. On November 20, 2015 at approximately 12:15 p.m., the Abatement Warrant was served, and the 5th wheel travel trailer was removed from the property and impounded.
The first Notice of Nuisance and Order to Abate was posted on November 13, 2015. An error was noted and corrected with a second posting on March 22, 2016; see Attachment 3 which was sent certified to the property owner of record. This provided the owner of record and/or occupant an additional 21 days to request a Nuisance Abatement Hearing and another 30 days to bring the property into compliance. Mr. Braden, the occupant of the property, requested the hearing in a timely manner.
This property is 2.04 acres, zoned "RR" with NO habitable primary residence. This property is in violation of the California Health and Safety Code; Section 17920.3 and the International Property Maintenance Code; Section 108. These conditions constitute a public nuisance in accordance with Chapter 13, Section 3.1(e) of the Lake County Code.
..Recommended Action
Code Enforcement Staff recommends that the Board uphold the Notice of Nuisance and Order to Abate dated November 13, 2015 and March 22, 2016 and authorize staff to move forward with the abatement process and demolish
the substandard mobile home, travel trailer, storage shed(s), remove and dispose of the open and outdoor storage located on the property.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Nuisance Abatement Hearing Request for Braden
May 17, 2016 BOS Agenda, at 10:00 A.M.
DATE: May 3, 2016
EXECUTIVE SUMMARY:
On April 7, 2016 Community Development staff received an Appeal to Board of Supervisors which was inadvertently provided in place of a Nuisance Abatement Hearing Request Form; see Attachment 1, from Thomas Braden whom is the occupant of the property, not the legal owner of record. The form listed the reasons why Mr. Braden believes the property should not be considered a public nuisance. The Request was received due to a Notice of Nuisance and Order to Abate; see Attachment 2, being issued, posted on the property and sent certified mail to the property owner of record.
A complaint was received by Code Enforcement on November 12, 2015 indicating there was a travel trailer that was being occupied with sewage being dumped onto the ground, water and electrical theft. Code Enforcement staff met with Lake County Environmental Health personnel at the property on November 13, 2015. Upon Code Enforcement's investigation, it was observed that there were multiple violations: a dilapidated, uninhabitable mobile home; located at the front of the property, a dilapidated travel trailer; located behind the mobile home, open and outdoor storage of junk, trash and debris, household items and scrap metal. Further investigation revealed a 5th Wheel Travel Trailer at the rear of the property that appeared to be occupied due to a garden hose and electrical cord connected to the trailer with the connection for the sewer hose open and draining onto the ground. A Notice of Nuisance and Order to Abate was posted on the property along with Do Not Occupy placards.
On or about November 16, 2015, the occupied 5th wheel was discussed with the Lake County Community Development Director and it was decided to abate and remove the apparent occupied 5th wheel from the property. On November 18, 2015 at approximately 11:37 am a NOTICE OF 48 HOUR SUMMARY ABATEMENT Notice was posted on the 5th wheel. On November 19, 2015 an Abatement Warrant was obtained from Lake County Superior Court Judge: Andrew Blum. On November 20, 2015 at approximately 12:15 p.m., the Abatement Warrant was served, and the 5th wheel travel trailer was removed from the property and impounded.
The first Notice of Nuisance and Order to Abate was posted on November 13, 2015. An error was noted and corrected with a second posting on March 22, 2016; see Attachment 3 which was sent certified to the property owner of record. This provided the owner of record and/or occupant an additional 21 days to request a Nuisance Abatement Hearing and another 30 days to bring the property into compliance. Mr. Braden, the occupant of the property, requested the hearing in a timely manner.
This property is 2.04 acres, zoned "RR" with NO habitable primary residence. This property is in violation of the California Health and Safety Code; Section 17920.3 and the International Property Maintenance Code; Section 108. These conditions constitute a public nuisance in accordance with Chapter 13, Section 3.1(e) of the Lake County Code.
..Recommended Action
Code Enforcement Staff recommends that the Board uphold the Notice of Nuisance and Order to Abate dated November 13, 2015 and March 22, 2016 and authorize staff to move forward with the abatement process and demolish
the substandard mobile home, travel trailer, storage shed(s), remove and dispose of the open and outdoor storage located on the property.
Chair Brown passed the gavel to Supervisor Farrington. On motion of Chair Brown, and by vote of the Board, approved Notice of Nuisance and Order to Abate for property located at 4012 Jeannie Lane, Kelseyville (APN 088-011-03 -Dorothy Braden). The motion carried by the following vote:
Clerk’s notes: Code Enforcement Officer Mike Penhall presented the item to the Board.
Chair Brown asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
8.810:10 A.M. - (a) Presentation/Consideration of the Joint Powers Agency Agreement Between the Counties of Napa, Marin and Lake Counties (Workforce Innovation and Opportunity Act/Workforce Alliance of the North Bay Workforce Development Area), (b) Approve the Memorandum of Understanding Between the Counties of Napa, Marin and Lake, and (c) Appoint two Lake County Supervisors to the JPA Governing Board.
Agreement
approved
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Farrington
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
Executive Summary
In July 2014 President Obama signed the Workforce Innovation and Opportunity Act (WIOA), which amended the Workforce Investment Act (WIA) of 1998. WIOA delineates a far greater role for local Workforce Development Boards (WDBs) than the role of Workforce Investment Boards under WIA.
Functions of a local Workforce Development Board include:
* Submission of a local plan
* Conducting workforce research and regional labor market analysis (new)
* Convening, brokering, and leveraging of local stakeholders
* Creating sector partnerships and employer engagement (new)
* Developing education partnerships and career pathways (new)
* Promotion and dissemination of information on proven and promising practices (new)
* Development of strategies for using technology to maximize accessibility and effectiveness of the local workforce development system (new)
* Conducting program oversight
* Negotiation of local performance measures
* Conducting competitive selection and ongoing oversight of service providers (new)
* Coordination with education and training providers, including reviewing applications to provide adult education and literacy activities in the local area to ensure alignment with the local plan (new)
* Administrative and fiscal responsibilities
* Conducting an annual assessment of the One Stop delivery system to ensure accessibility for individuals with disabilities.
As your Board is aware, the Napa-Lake Workforce Board (NLWB) is responsible for overseeing public workforce development activities in Napa and Lake Counties in accordance with WIOA. This includes overseeing the operation of area business and career centers, as well as other programs and services designed to help meet the job and workforce needs of the workforce area.
WIOA and the State emphasize the need to work regionally, including a requirement for a regional workforce development plan and the development of a formal map, which identifies the various workforce development regions throughout the State. Staff for the Napa-Lake and Marin WDBs have been discussing the possibility of consolidation to meet the above requirements. Given the small allocations for each area, consolidation would provide economies of scale and other strategic advantages.
With this in mind, at the November 12, 2015 meeting of the NLWB, the Board Members asked its WIOA transition committee and Executive Committee to research the merits of consolidation with Marin County, and return with a recommendation. After deliberate research and consideration of joint governance models within this industry, workforce staff and county stakeholders have agreed that the creation of a Joint Powers Agency between Marin, Napa and Lake Counties is an appropriate structure. If approved, the new Joint Powers Agency (JPA) would serve as the chief local elected official for the combined region and would appoint a regional workforce development board in accordance with WIOA.
Combining the Workforce Development Boards of Marin and Napa-Lake Counties (two of the smallest workforce areas in the State) would allow these areas to operate regionally to better serve the businesses and job seekers in our communities and would:
* Allow each county to spread its performance risk over a wider pool of participants
* Allow the new combined WDB to request lower performance goals on behalf of the region
* Likely be more successful in grant applications and in advocating for favorable policies from the State
* Allow each county to meet the procurement requirements for the One Stop delivery system and provide a firewall between program operations and workforce administration
* Take advantage of each county's strengths
* Allow each county to more effectively protect and insulate allocated funds rather than return them to the State.
* Enable centralized staff for a combined WDB to work on the new requirements for boards under WIOA, including conducting labor market research, promoting and disseminating best practices, and using technology to ensure program accessibility and effectiveness
* Enable centralized staff for a combined WDB to more efficiently accomplish a number of tasks that are currently done by each county separately, such as:
1. Provide staffing to local steering committees and key subcommittees
2. Conduct centralized procurement and monitoring of contracts
3. Provide a single point of contact for interfacing with the State
4. Help to write local and regional strategic plans
5. Provide for better coordination and economies of scale for employer events
6. Create jointly-held staff development opportunities
7. Marketing
8. Regional convening of industry sector partners and
9. Data reporting and coordination with the State.
The board of the JPA would consist of two Board of Supervisor members from each of the three participating counties. Nominations for appointment to the regional board would come from geographically-based local workforce development committees.
Fiscal Impact
None
Fiscal Impact Narrative:
There is no County cost associated with the JPA, nor will approval of the JPA impact the ongoing base funding of the counties' WIOA programs. The JPA will have the opportunity to apply for up to $250,000 of start-up funding from the state. The JPA will operate with existing formula funding, as well as regional grants that have already been awarded. The majority of the base allocations from the state will be passed through to each local community for service delivery.
Staffing Impact:
None
Recommended Action
(a) Approve the Joint Powers Agency Agreement between the Counties of Napa, Marin and Lake Counties (Workforce Innovation and Opportunity Act/Workforce Alliance of the North Bay Workforce Development Area), authorizing the Chair to sign.
(b) Approve the Memorandum of Understanding between the Counties of Napa, Marin and Lake, authorizing the Chair to sign.
(c) Appoint two Lake County Supervisors to the JPA Governing Board.
Original memo text
..Title
..Body
MEMORANDUM
To: Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer, Napa-Lake Workforce Investment Board (WIB) Appointee
Bruce Wilson, Executive Director, Napa-Lake WIB
Date: May 9, 2016
Subject: Consideration of (a) Approval of the Joint Powers Agency Agreement between the Counties of Napa, Marin and Lake Counties (Workforce Innovation and Opportunity Act/Workforce Alliance of the North Bay Workforce Development Area); (b) Approval of the Memorandum of Understanding between the Counties of Napa, Marin and Lake; and (c) Appointment of two Lake County Supervisors to the JPA Governing Board
Executive Summary:
In July 2014 President Obama signed the Workforce Innovation and Opportunity Act (WIOA), which amended the Workforce Investment Act (WIA) of 1998. WIOA delineates a far greater role for local Workforce Development Boards (WDBs) than the role of Workforce Investment Boards under WIA.
Functions of a local Workforce Development Board include:
* Submission of a local plan
* Conducting workforce research and regional labor market analysis (new)
* Convening, brokering, and leveraging of local stakeholders
* Creating sector partnerships and employer engagement (new)
* Developing education partnerships and career pathways (new)
* Promotion and dissemination of information on proven and promising practices (new)
* Development of strategies for using technology to maximize accessibility and effectiveness of the local workforce development system (new)
* Conducting program oversight
* Negotiation of local performance measures
* Conducting competitive selection and ongoing oversight of service providers (new)
* Coordination with education and training providers, including reviewing applications to provide adult education and literacy activities in the local area to ensure alignment with the local plan (new)
* Administrative and fiscal responsibilities
* Conducting an annual assessment of the One Stop delivery system to ensure accessibility for individuals with disabilities.
As your Board is aware, the Napa-Lake Workforce Board (NLWB) is responsible for overseeing public workforce development activities in Napa and Lake Counties in accordance with WIOA. This includes overseeing the operation of area business and career centers, as well as other programs and services designed to help meet the job and workforce needs of the workforce area.
WIOA and the State emphasize the need to work regionally, including a requirement for a regional workforce development plan and the development of a formal map, which identifies the various workforce development regions throughout the State. Staff for the Napa-Lake and Marin WDBs have been discussing the possibility of consolidation to meet the above requirements. Given the small allocations for each area, consolidation would provide economies of scale and other strategic advantages.
With this in mind, at the November 12, 2015 meeting of the NLWB, the Board Members asked its WIOA transition committee and Executive Committee to research the merits of consolidation with Marin County, and return with a recommendation. After deliberate research and consideration of joint governance models within this industry, workforce staff and county stakeholders have agreed that the creation of a Joint Powers Agency between Marin, Napa and Lake Counties is an appropriate structure. If approved, the new Joint Powers Agency (JPA) would serve as the chief local elected official for the combined region and would appoint a regional workforce development board in accordance with WIOA.
Combining the Workforce Development Boards of Marin and Napa-Lake Counties (two of the smallest workforce areas in the State) would allow these areas to operate regionally to better serve the businesses and job seekers in our communities and would:
* Allow each county to spread its performance risk over a wider pool of participants
* Allow the new combined WDB to request lower performance goals on behalf of the region
* Likely be more successful in grant applications and in advocating for favorable policies from the State
* Allow each county to meet the procurement requirements for the One Stop delivery system and provide a firewall between program operations and workforce administration
* Take advantage of each county's strengths
* Allow each county to more effectively protect and insulate allocated funds rather than return them to the State.
* Enable centralized staff for a combined WDB to work on the new requirements for boards under WIOA, including conducting labor market research, promoting and disseminating best practices, and using technology to ensure program accessibility and effectiveness
* Enable centralized staff for a combined WDB to more efficiently accomplish a number of tasks that are currently done by each county separately, such as:
1. Provide staffing to local steering committees and key subcommittees
2. Conduct centralized procurement and monitoring of contracts
3. Provide a single point of contact for interfacing with the State
4. Help to write local and regional strategic plans
5. Provide for better coordination and economies of scale for employer events
6. Create jointly-held staff development opportunities
7. Marketing
8. Regional convening of industry sector partners and
9. Data reporting and coordination with the State.
The board of the JPA would consist of two Board of Supervisor members from each of the three participating counties. Nominations for appointment to the regional board would come from geographically-based local workforce development committees.
Fiscal Impact:
None
Fiscal Impact Narrative:
There is no County cost associated with the JPA, nor will approval of the JPA impact the ongoing base funding of the counties' WIOA programs. The JPA will have the opportunity to apply for up to $250,000 of start-up funding from the state. The JPA will operate with existing formula funding, as well as regional grants that have already been awarded. The majority of the base allocations from the state will be passed through to each local community for service delivery.
Staffing Impact:
None
Recommended Action:
(a) Approve the Joint Powers Agency Agreement between the Counties of Napa, Marin and Lake Counties (Workforce Innovation and Opportunity Act/Workforce Alliance of the North Bay Workforce Development Area), authorizing the Chair to sign.
(b) Approve the Memorandum of Understanding between the Counties of Napa, Marin and Lake, authorizing the Chair to sign.
(c) Appoint two Lake County Supervisors to the JPA Governing Board.
(a) On motion of Supervisor Farrington, and by vote of the Board, approved the Joint Powers Agency Agreement between the Counties of Napa, Marin and Lake Counties (Workforce Innovation and Opportunity Act/Workforce Alliance of the North Bay Workforce Development Area) . The motion carried by the following vote:
Ayes - Supervisors: 5 - Comstock, Smith, Steele, Farrington and Brown
(b) On motion of Supervisor Farrington, and by vote of the Board, approve the Memorandum of Understanding Between the Counties of Napa, Marin and Lake. The motion carried by the following vote:
Ayes - Supervisors: 5 - Comstock, Smith, Steele, Farrington and Brown
(c) On motion of Supervisor Smith, and by vote of the Board, appointed Supervisors Farrington and Steele to the JPA Governing Board. The motion carried by the following vote:
Ayes - Supervisors: 5 - Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Executive Director of the Napa-Lake Workforce Development Board Bruce Wilson gave a presentation.
Chair Brown asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.
Report
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 18, 2016
SUBJECT: Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
On motion of Supervisor Comstock, and by vote of the Board, approved the continuation of the Proclamation for the Declaration of a Local Emergency due to wildfire conditions.. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board recommending the continuation of the Proclamation for the Declaration of a Local Emergency due to wildfire conditions.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Negotiating Committee’s Recommendation Regarding the County’s Share of Proceeds from the Sale of the Former Pearce Airport Property
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On March 22, 2016, your Board formed a committee, consisting of Rob Brown, Jeff Smith and Carol Huchingson to meet with City of Clearlake representatives regarding the sale of the former Airport Property for development of a shopping center.
The property was purchased by the City, from the County in 1998, using Redevelopment Agency funds. Pursuant to State law, upon sale of such a property, the County would be entitled to a share of the sale proceeds in order to offset any property tax loss that may have occurred when the property was first purchased. However, in the case of the Airport Property, since it was County-owned at the time the City purchased it, there was no loss of property tax revenue upon the City's purchase with Redevelopment Agency funding. The County made money on the sale in 1998. Moreover, based on staff's estimates, the County would make up its share of the sale proceeds in increased sales tax revenue from the new shopping center in approximately 5 years.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
In meeting with City officials, your committee was encouraged by the prospect for this new South-County development and concluded that said development is good for both the City and the County. Your committee recommends your Board authorize the County Administrative Officer to communicate to the City that you are agreeable to waiving the County's share of the sale proceeds.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, Chair, 5th District Supervisor
Jeff Smith, 2nd District Supervisor
Carol J. Huchingson, County Administrative Officer
DATE: May 9, 2016
SUBJECT: Consideration of Negotiating Committee's Recommendation Regarding the County's Share of Proceeds from the Sale of the Former Pearce Airport Property
EXECUTIVE SUMMARY:
On March 22, 2016, your Board formed a committee, consisting of Rob Brown, Jeff Smith and Carol Huchingson to meet with City of Clearlake representatives regarding the sale of the former Airport Property for development of a shopping center.
The property was purchased by the City, from the County in 1998, using Redevelopment Agency funds. Pursuant to State law, upon sale of such a property, the County would be entitled to a share of the sale proceeds in order to offset any property tax loss that may have occurred when the property was first purchased. However, in the case of the Airport Property, since it was County-owned at the time the City purchased it, there was no loss of property tax revenue upon the City's purchase with Redevelopment Agency funding. The County made money on the sale in 1998. Moreover, based on staff's estimates, the County would make up its share of the sale proceeds in increased sales tax revenue from the new shopping center in approximately 5 years.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
In meeting with City officials, your committee was encouraged by the prospect for this new South-County development and concluded that said development is good for both the City and the County. Your committee recommends your Board authorize the County Administrative Officer to communicate to the City that you are agreeable to waiving the County's share of the sale proceeds.
On motion of Supervisor Smith, and by vote of the Board, approved the recommendation regarding the County's share of proceeds from the sale of the Former Pearce Airport Property. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Brown asked if anyone present wished to speak and Phil Murphy spoke. It was noted that there was a typographical error in the memorandum stating that there would be sales tax revenue from the sale. The corrected memo states there would be property tax revenue from the sale. No one else wished to speak and the public input portion of this item was closed.
9.5(Second Reading) - Consideration of a Proposed Ordinance Amending Article X of Chapter Two of the Lake County Code to Revise Local Procurement Procedures to State and Federal Standards.
Ordinance
Adopted — Pass
Staff memo
Following the advice of the federal Office of the Inspector General and the County's disaster procurement consultant, Mike Martinet, staff presents a number of changes to the County's procurement code. Notable changes include:
* Increasing the dollar threshold for contracts not requiring Board approval from $10,000 to $25,000.
* Matching the federal micro-purchase threshold of $3,000, under which no quotes are required.
* Requiring sealed bids at $50,000+ rather than $25,000+.
* In a federal-level disaster situation, reducing the dollar threshold for public works projects not requiring Board approval from $175,000 to $150,000 to match the federal simplified acquisition threshold.
These changes will optimize the County's procurement procedures both in times of disaster and in our day-to-day purchasing activities.
FISCAL IMPACT: __ None __Budgeted __ Non-Budgeted
Estimated Revenue: $0
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
RECOMMENDED ACTIONS: This ordinance will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
CC: Josh Jones, Deputy County Administrative Officer
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 10, 2016
SUBJECT: Consideration of an Ordinance to amend Article X of Chapter Two of the Lake County Code to revise local procurement standards to state and federal standards
Following the advice of the federal Office of the Inspector General and the County's disaster procurement consultant, Mike Martinet, staff presents a number of changes to the County's procurement code. Notable changes include:
* Increasing the dollar threshold for contracts not requiring Board approval from $10,000 to $25,000.
* Matching the federal micro-purchase threshold of $3,000, under which no quotes are required.
* Requiring sealed bids at $50,000+ rather than $25,000+.
* In a federal-level disaster situation, reducing the dollar threshold for public works projects not requiring Board approval from $175,000 to $150,000 to match the federal simplified acquisition threshold.
These changes will optimize the County's procurement procedures both in times of disaster and in our day-to-day purchasing activities.
FISCAL IMPACT: __ None __Budgeted __ Non-Budgeted
Estimated Revenue: $0
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
RECOMMENDED ACTIONS: This ordinance will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
CC: Josh Jones, Deputy County Administrative Officer
On motion of Supervisor Comstock and by vote of the Board (4 ayes), waived the reading of the ordinance, to be read in title only (Clerk did so).
Supervisor Comstock offered Ordinance No. 3043, and it was passed by roll call vote (4 ayes).
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6Consideration of the Following Appointments:
Emergency Medical Care Committee (EMCC)
Maternal, Child and Adolescent Health (MCAH) Advisory Board
Appointment
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Emergency Medical Care Committee (EMCC) - Eleven (11) vacancies: Community College Districts (1), ER Affiliated-Medical Care Coordinator (2), Private Ambulance Company (1), California Highway Patrol (1), Fire Departments (2), Others - Consumer-Interested Group (2), EMT Representative (2)
Applications Received: Jeffery Cress - new applicant, Others - Consumer-Interested Group
Deborah Pardee - new applicant, Others - Consumer-Interested Group
Maternal, Child and Adolescent Health Advisory Board - Six (6) vacancies - General Membership
Application Received: Jaleen White - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Assistant Clerk of the Board
DATE: May 6, 2016
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Emergency Medical Care Committee (EMCC) - Eleven (11) vacancies: Community College Districts (1), ER Affiliated-Medical Care Coordinator (2), Private Ambulance Company (1), California Highway Patrol (1), Fire Departments (2), Others - Consumer-Interested Group (2), EMT Representative (2)
Applications Received: Jeffery Cress - new applicant, Others - Consumer-Interested Group
Deborah Pardee - new applicant, Others - Consumer-Interested Group
Maternal, Child and Adolescent Health Advisory Board - Six (6) vacancies - General Membership
Application Received: Jaleen White - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, appointed Jaleen White to the Maternal, Child and Adolescent Health Advisory Board. The motion carried by the following vote:
Clerk’s notes: Chair Brown presented the item to the Board. The applicants for the Emergency Medical Care Committee were both from out of County, so the applications will be sent back to Public Health for review.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7(Continued from May 3, 2016) - Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Lake County Zoning Ordinance 59.9 allows the reconstruction of a non-conforming building destroyed by fire to allow continuation of the same non-conforming use but also requires a Major Use Permit for that to occur. The request to defer the enforcement of this ordinance, provided certain conditions can be met, will expedite the process for current requests to rebuild homes that cannot meet current setback requirements, or the home was less than 720 square feet in size originally.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
DATE: May 3, 2016
SUBJECT: Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
EXECUTIVE SUMMARY:
Lake County Zoning Ordinance 59.9 allows the reconstruction of a non-conforming building destroyed by fire to allow continuation of the same non-conforming use but also requires a Major Use Permit for that to occur. The request to defer the enforcement of this ordinance, provided certain conditions can be met, will expedite the process for current requests to rebuild homes that cannot meet current setback requirements, or the home was less than 720 square feet in size originally.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
On motion of Supervisor Comstock, and by vote of the Board, approved to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions. The motion carried by the following vote:
Clerk’s notes: Interim Community Development Director Scott DeLeon introduced the item to the Board and gave a presentation.
Chair Brown asked is anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.8Consideration of Resolution Approving the Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2016 through 2017.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Attached for your review and approval is a request to approve a Resolution for the above-referenced MCAH Grant Program. This program has identified the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children through collaborative planning, development and the assurance of quality prenatal and infant health care.
Should you have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $358,944
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is a county match for FY16/17 in the amount of $123,456.00 paid for with Public Health realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving the Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2016 through 2017, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: May 17, 2016
SUBJECT: Adopt Resolution Approving the Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2016 Through 2017, and Authorizing the Board Chair to Sign Said Certification.
EXECUTIVE SUMMARY:
Attached for your review and approval is a request to approve a Resolution for the above-referenced MCAH Grant Program. This program has identified the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children through collaborative planning, development and the assurance of quality prenatal and infant health care.
Should you have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $358,944
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is a county match for FY16/17 in the amount of $123,456.00 paid for with Public Health realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving the Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2016 through 2017, and authorize the Chair to sign.
Supervisor Farrington offered the Resolution and it was passed by roll call vote:
Clerk’s notes: The item was self-explanatory and Board did not request staff to be present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.9Consideration of a Resolution Authorizing the Lake County Watershed Protection District to File a Grant Application With California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2015/16 Grant Titled Clear Lake Mussel Prevention Improvement Project, Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2015/2016 and authorize Chair to sign the Resolution.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY: Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to file a grant application and execute a grant agreement with the California State Parks Division of Boating and Waterways. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The Lake County Watershed Protection District (LCWPD) proposes funding a project in the amount of $167,000.00 to achieve five tasks:
1. Purchase of a DVD player with screen to show the many mussel prevention DVDs and PSAs at public gatherings.
2. Purchase of four educational banners to replace the current trailered "mussel stickers required" signs at the entry points to the County.
3. Purchase and installation of six permitted Caltrans easement regulatory signs with the message, mussel prevention is the law in Lake County, for the county's state highways.
4. Contract for a regular diver survey at the major boat ramps to improve the monitoring for QZ mussels.
5. Increase the number of boat ramp monitors from 10 to 15 for a two year grant cycle.
Grant funds are reimbursable with no match required but encouraged. The Department cannot receive grant funds for this project's management; therefore project management of $11,000.00 will be used as match.
RECOMMENDATION
Staff requests the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the attached Resolution authorizing the Lake County Watershed Protection District to file Grant Application and Signature Authorization to Execute Agreement for a for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2015/16 (2) grant titled Clear Lake Mussel Prevention Improvement Project (2).
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Grant funds are reimbursable with no match required but encouraged. The Department cannot receive grant funds for this project's management; therefore project management of $11,000.00 will be used as match.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as Lake County Watershed Protection District, Board of Directors) - Consideration of Resolution Authorizing the Lake County Watershed Protection District to (a) File a Grant Application and Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2015/2016 and authorize Chair to sign and (b) grant titled Clear Lake Mussel Prevention Improvement Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: April 26, 2016
SUBJECT: Resolution Authorizing the Lake County Watershed Protection District to File Grant Application and Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2015/16 (2) Grant Titled Clear Lake Mussel Prevention Improvement Project (2).
EXECUTIVE SUMMARY: Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to file a grant application and execute a grant agreement with the California State Parks Division of Boating and Waterways. This item is not anticipated to be controversial; therefore we are requesting this item be placed on the consent agenda.
The Lake County Watershed Protection District (LCWPD) proposes funding a project in the amount of $167,000.00 to achieve five tasks:
1. Purchase of a DVD player with screen to show the many mussel prevention DVDs and PSAs at public gatherings.
2. Purchase of four educational banners to replace the current trailered "mussel stickers required" signs at the entry points to the County.
3. Purchase and installation of six permitted Caltrans easement regulatory signs with the message, mussel prevention is the law in Lake County, for the county's state highways.
4. Contract for a regular diver survey at the major boat ramps to improve the monitoring for QZ mussels.
5. Increase the number of boat ramp monitors from 10 to 15 for a two year grant cycle.
Grant funds are reimbursable with no match required but encouraged. The Department cannot receive grant funds for this project's management; therefore project management of $11,000.00 will be used as match.
RECOMMENDATION
Staff requests the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign the attached Resolution authorizing the Lake County Watershed Protection District to file Grant Application and Signature Authorization to Execute Agreement for a for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2015/16 (2) grant titled Clear Lake Mussel Prevention Improvement Project (2).
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Grant funds are reimbursable with no match required but encouraged. The Department cannot receive grant funds for this project's management; therefore project management of $11,000.00 will be used as match.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as Lake County Watershed Protection District, Board of Directors) - Consideration of Resolution Authorizing the Lake County Watershed Protection District to (a) File a Grant Application and Signature Authorization to Execute Agreement for a California State Parks Division of Boating and Waterways Quagga and Zebra Mussel Infestation Prevention FY 2015/2016 and authorize Chair to sign and (b) grant titled Clear Lake Mussel Prevention Improvement Project.
Supervisor Steele offered the Resolution as amended and it was passed by roll call vote:
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board. The funding amount on the resolution should be modified to the following: paragraph 2 = $140,700; paragraph 4 = $150,775.81.
Chair Brown asked if anyone present wished to speak and Phil Murphy spoke. No one else wished to speak and the public input portion of this item was closed.
9.10Consideration of Agreement for Engineering Services between the County of Lake and Peterson Brustad Inc. for a Feasibility Study for the Middle Creek Flood Control Project.
Agreement
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The California Department of Water Resources (CDWR) has developed the Small Communities Flood Risk Reduction Program (Program) to help fund feasibility studies and system upgrades to levee systems to reduce flood risks in non-urban areas. CDWR will assist local governments by providing them with technical and financial support to improve flood control facilities of the State Plan of Flood Control (SPFC) for small communities (<10,000 population). We are requesting the Board to approve the attached agreement for the initial work necessary to obtain a grant for the Feasibility Study.
The Middle Creek Flood Control Project1 (Project) which provides flood protection to Upper Lake and surrounding areas is eligible for funding under the Program. The Program requires the grant applicant to be a local public agency with land use authority within the area protected by the SPFC facilities. Therefore, the application is being made on behalf of the County of Lake and not the Lake County Watershed Protection District (District), who is responsible for maintaining the Project.
The proposed feasibility study will develop and evaluate alternatives for a multi-benefit improvement project that:
1. Provides protection to the town of Upper Lake from 1% annual event (100-year flood) in accordance with state standards and FEMA NFIP standards.
2. Reduces/removes sedimentation issues in Clover Creek, Alley Creek, Poge Creek, and Middle Creek above Scotts Creek Confluence and improves flood conveyance to reduce the risk of flood to the community of Upper Lake.
3. Addresses the internal drainage issues along the Middle Creek channels.
4. Enhances habitat, improves fish migration, creates recreational opportunities and protects state infrastructure (Highway 20).
The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates; however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
In February 2016, a Consultant Selection Board selected Peterson Brustad Inc. (PBI) a the consultant to assist the County with the grant application and to prepare the Feasibility Study, if the grant is awarded. The agreement scope of work is limited at this time to include:
1. Information Gathering and Review: Collect information on the system to improve PBI's understanding of the issues with the Middle Creek Flood Control Project. County staff has already worked with PBI within the State Regional flood Management process and has a good understanding of many of the issues.
2. Assist with the Preparation of the Small Communities Flood Risk Reduction (SCFRR) Program Grant Application Process: This includes assisting with the preparation of the grant application and negotiating a final Feasibility Study scope of work (SOW), if the State commits to awarding the grant. All costs after the grant commitment letter are issued are reimbursable.
An Agreement amendment will be necessary when the Feasibility Study SOW is finalized. The Agreement amount to cover the services identified above is Twenty-one thousand six hundred thirty two Dollars and no cents ($21,632.00).
Recommended Action
Staff recommends the Board of Supervisors approve the Agreement for Engineering Services for a Feasibility Study for the Middle Creek Flood Control Project with Peterson Brustad Inc. and authorize the Chair to sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates, however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
STAFFING IMPACT (if applicable): Staff recommends the Board of Supervisors approve the Agreement for Engineering Services for a Feasibility Study for the Middle Creek Flood Control Project with Peterson Brustad Inc. and authorize the Chair to sign.
..Recommended Action
RECOMMENDED ACTION: Consideration of Agreement for Engineering Services between the County of Lake and Peterson Brustad Inc. for a Feasibility Study for the Middle Creek Flood Control Project and authorize the Chair to sign.
1 The Middle Creek Flood Control Project is the official name of the levee system that protects the Upper Lake area from flooding. This is not to be confused with the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, which is at the south end of the Project.
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Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Will Evans, Deputy Director - Water Resources
DATE: April 21, 2016
SUBJECT: Approval of an Agreement for Engineering Services between the County of Lake and Peterson Brustad Inc.for a Feasibility Study for the Middle Creek Flood Control Project.
EXECUTIVE SUMMARY: The California Department of Water Resources (CDWR) has developed the Small Communities Flood Risk Reduction Program (Program) to help fund feasibility studies and system upgrades to levee systems to reduce flood risks in non-urban areas. CDWR will assist local governments by providing them with technical and financial support to improve flood control facilities of the State Plan of Flood Control (SPFC) for small communities (<10,000 population). We are requesting the Board to approve the attached agreement for the initial work necessary to obtain a grant for the Feasibility Study.
The Middle Creek Flood Control Project1 (Project) which provides flood protection to Upper Lake and surrounding areas is eligible for funding under the Program. The Program requires the grant applicant to be a local public agency with land use authority within the area protected by the SPFC facilities. Therefore, the application is being made on behalf of the County of Lake and not the Lake County Watershed Protection District (District), who is responsible for maintaining the Project.
The proposed feasibility study will develop and evaluate alternatives for a multi-benefit improvement project that:
1. Provides protection to the town of Upper Lake from 1% annual event (100-year flood) in accordance with state standards and FEMA NFIP standards.
2. Reduces/removes sedimentation issues in Clover Creek, Alley Creek, Poge Creek, and Middle Creek above Scotts Creek Confluence and improves flood conveyance to reduce the risk of flood to the community of Upper Lake.
3. Addresses the internal drainage issues along the Middle Creek channels.
4. Enhances habitat, improves fish migration, creates recreational opportunities and protects state infrastructure (Highway 20).
The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates; however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
In February 2016, a Consultant Selection Board selected Peterson Brustad Inc. (PBI) a the consultant to assist the County with the grant application and to prepare the Feasibility Study, if the grant is awarded. The agreement scope of work is limited at this time to include:
1. Information Gathering and Review: Collect information on the system to improve PBI's understanding of the issues with the Middle Creek Flood Control Project. County staff has already worked with PBI within the State Regional flood Management process and has a good understanding of many of the issues.
2. Assist with the Preparation of the Small Communities Flood Risk Reduction (SCFRR) Program Grant Application Process: This includes assisting with the preparation of the grant application and negotiating a final Feasibility Study scope of work (SOW), if the State commits to awarding the grant. All costs after the grant commitment letter are issued are reimbursable.
An Agreement amendment will be necessary when the Feasibility Study SOW is finalized. The Agreement amount to cover the services identified above is Twenty-one thousand six hundred thirty two Dollars and no cents ($21,632.00).
Recommended Action:
Staff recommends the Board of Supervisors approve the Agreement for Engineering Services for a Feasibility Study for the Middle Creek Flood Control Project with Peterson Brustad Inc. and authorize the Chair to sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The grant guidelines do not require a funding match up to a total cost of $500,000, with a 50 percent match requirement for costs in excess of $500,000. We are still developing cost estimates, however, we do not believe costs will exceed $500,000. In the event, a grant match is required, the District will provide the necessary match from Budget Unit 8108, where we have $50,000 currently budgeted.
STAFFING IMPACT (if applicable): Staff recommends the Board of Supervisors approve the Agreement for Engineering Services for a Feasibility Study for the Middle Creek Flood Control Project with Peterson Brustad Inc. and authorize the Chair to sign.
..Recommended Action
RECOMMENDED ACTION: Consideration of Agreement for Engineering Services between the County of Lake and Peterson Brustad Inc. for a Feasibility Study for the Middle Creek Flood Control Project and authorize the Chair to sign.
1 The Middle Creek Flood Control Project is the official name of the levee system that protects the Upper Lake area from flooding. This is not to be confused with the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, which is at the south end of the Project.
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On motion of Supervisor Steele, and by vote of the Board, approved the Agreement for Engineering Services between the County of Lake and Peterson Brustad Inc. for a Feasibility Study for the Middle Creek Flood Control Project. The motion carried by the following vote:
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Significant exposure to litigation pursuant to Gov. Code Sec. 54956.9(d)(2)(e)3: Claim of Lake County Correctional Officers Association.
Closed Session Item
10.3Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Appointment of Community Development Director.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:14 p.m. having taken no action.