Board Of Supervisors — Tuesday, May 3, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Proclamation designating the week of May 1-7, 2016 as Correctional Officers Week, in Lake County, CA.
Proclamation
passed on consent
7.2Adopt Proclamation designating the month of May 2016 as Mental Health Awareness Month, in Lake County, CA.
Proclamation
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of May 2016 as Mental Health Awareness Month.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 3, 2016
SUBJECT: Adopt Proclamation designating the Month of May 2016 as Mental Health Awareness Month
EXECUTIVE SUMMARY: The County of Lake Board of Supervisors and Lake County Behavioral Health calls upon the citizens, government agencies, public and private institutions, businesses and schools to recommit our community to increasing awareness and understanding of mental health, the steps our citizens can take to protect their mental health, and the need for appropriate and accessible services for people with mental health conditions.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation designating the Month of May 2016 as Mental Health Awareness Month.
7.3Adopt Proclamation designating the week of May 1-7, 2016 as National Travel and Tourism Week, in Lake County, CA.
Proclamation
passed on consent
7.4Adopt Proclamation designating the month of May 2016 as Maternal Mental Health Awareness Month, in Lake County, CA.
Proclamation
passed on consent
7.5Adopt Proclamation Recognizing and Honoring Wanda Gray, Manager of Paratransit Services, Lake Transit Authority.
Proclamation
passed on consent
7.6Approve Amendment No. 1 to Agreement for Legal Representation between County of Lake and Ellison, Schneider & Harris L.L.P., an increase of $582 for a new contract maximum of $10,582, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Changes in personnel and contract costs require minor changes to the agreement with Ellison, Schneider & Harris L.L.P. for legal representation in the area of Community Choice Aggregation. With the change in the County Administrative Officer position, Carol J. Huchingson needs to be added to the agreement as chief signatory.
In addition, total contract costs have narrowly exceeded the $10,000 limit previously authorized by your Board - specifically in the amount of $582. Your Board will recall that a cost sharing agreement was executed with Mendocino County and Redwood Coast Energy Authority so even though the County will pay out $10,582 in expenses, it will recover $6,543 of those costs from these two entities, leaving the County's net cost at just $3,828 out of pocket (pending final billing). This is well under the $10,000 limit authorized by your Board, but staff still requires your authorization to pay out the total contract costs despite the sizeable reimbursements collected in our favor.
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Estimated Revenue: $0
Amount Budgeted: $10,000
Additional Requested: $582
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): $582 can be shifted within Budget Unit 1781 to cover this small amount above $10,000.
STAFFING IMPACT (if applicable):
RECOMMENDED ACTION: Approve Amendment No. 1 to Agreement for Legal Representation between County of Lake and Ellison, Schneider & Harris L.L.P., an increase of $582 for a new contract maximum of $10,582, and authorize the Chair to sign.
CC: Josh Jones, Deputy County Administrative Officer
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 3, 2016
SUBJECT: Approve Amendment No. 1 to Agreement for Legal Representation between County of Lake and Ellison, Schneider & Harris L.L.P., an increase of $582 for a new contract maximum of $10,582, and authorize the Chair to sign.
EXECUTIVE SUMMARY: Changes in personnel and contract costs require minor changes to the agreement with Ellison, Schneider & Harris L.L.P. for legal representation in the area of Community Choice Aggregation. With the change in the County Administrative Officer position, Carol J. Huchingson needs to be added to the agreement as chief signatory.
In addition, total contract costs have narrowly exceeded the $10,000 limit previously authorized by your Board - specifically in the amount of $582. Your Board will recall that a cost sharing agreement was executed with Mendocino County and Redwood Coast Energy Authority so even though the County will pay out $10,582 in expenses, it will recover $6,543 of those costs from these two entities, leaving the County's net cost at just $3,828 out of pocket (pending final billing). This is well under the $10,000 limit authorized by your Board, but staff still requires your authorization to pay out the total contract costs despite the sizeable reimbursements collected in our favor.
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Estimated Revenue: $0
Amount Budgeted: $10,000
Additional Requested: $582
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): $582 can be shifted within Budget Unit 1781 to cover this small amount above $10,000.
STAFFING IMPACT (if applicable):
RECOMMENDED ACTION: Approve Amendment No. 1 to Agreement for Legal Representation between County of Lake and Ellison, Schneider & Harris L.L.P., an increase of $582 for a new contract maximum of $10,582, and authorize the Chair to sign.
CC: Josh Jones, Deputy County Administrative Officer
7.7Approve the First Amendment to the Agreement between the County of Lake and Rebekah Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16, a decrease of $10,000 for a new contract maximum of $15,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): As there are no Lake County Medi-Cal beneficiaries expected to utilize this placement facility through the end of Fiscal Year 2015-16, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 for a decrease in the contract of $10,000 which creates a new contract maximum of $15,000. These funds will be re-allocated to another level 14 contract where utilization has increased.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the First Amendment to the Agreement between the County of Lake and Rebekah Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16, a decrease of $10,000 for a new contract maximum of $15,000, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 3, 2016
SUBJECT: First Amendment to the Agreement between the County of Lake and Rebekah Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16, a decrease of $10,000 for a new contract maximum of $15,000, and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Rebekah Children's Services for Fiscal Year 2015-2016. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for specialty mental health services at the current published rate.
BACKGROUND AND DISCUSSION: Rebekah Children's Services is an RCL14 placement for children and youth that cannot currently maintain placement in the Lake County Foster Care program and are in need of a more structured program milieu. The Lake County Medi-Cal beneficiary who was placed at this facility by another county agency has stepped down to a lower level of care; therefore, there are available funds on this contract.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount (with Amendment): $15,000
Amount Budgeted: $175,000
Amount Available for Reallocation as Necessary: $10,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As there are no Lake County Medi-Cal beneficiaries expected to utilize this placement facility through the end of Fiscal Year 2015-16, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 for a decrease in the contract of $10,000 which creates a new contract maximum of $15,000. These funds will be re-allocated to another level 14 contract where utilization has increased.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the First Amendment to the Agreement between the County of Lake and Rebekah Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16, a decrease of $10,000 for a new contract maximum of $15,000, and authorize the Chair to sign.
7.8Approve the First Amendment to the Agreement between Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, an increase of $125,000 for a new contract maximum of $550,000, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): This Amendment will increase the contract maximum by $125,000 for a new contract maximum of $550,000. Funds in the amount of $60,000 will be re-allocated from unassigned funds in the SNF category and funds in the amount of $65,000 will be re-allocated from unassigned funds in the ARF category. Lake County Behavioral Health (LCBH) is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 for a new contract maximum of $550,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Approve the First Amendment to the Agreement between Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, an increase of $125,000 for a new contract maximum of $550,000, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: May 3, 2016
SUBJECT: First Amendment to the Agreement between Crestwood Behavioral Health, Inc. and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, an increase of $125,000 for a new contract maximum of $550,000, and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Skilled Nursing Facilities (SNFs) , Mental Health Rehabilitation Centers (MHRCs) , Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration. Utilization at Crestwood facilities has increased as Lake County Behavioral Health has placed additional Lake County Medi-Cal beneficiaries at Crestwood Facilities this Fiscal Year. Therefore, this Amendment will increase the contract maximum by $125,000 for a new contract maximum of $550,000. The $125,000 in funds will be re-allocated from unassigned funds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract (with Amendments): $550,000
Total Budgeted: $1,100,000
Total Budget Obligated: $911,923
Total Budget Unobligated: $188,077
FISCAL IMPACT (Narrative): This Amendment will increase the contract maximum by $125,000 for a new contract maximum of $550,000. Funds in the amount of $60,000 will be re-allocated from unassigned funds in the SNF category and funds in the amount of $65,000 will be re-allocated from unassigned funds in the ARF category. Lake County Behavioral Health (LCBH) is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 for a new contract maximum of $550,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Approve the First Amendment to the Agreement between Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, an increase of $125,000 for a new contract maximum of $550,000, and authorize the Chair to sign.
7.9Approve Amendment One to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for Eastlake Landfill Expansion, an increase of $12,510 for a new contract maximum of $141,120, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Amendment One to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for Eastlake Landfill Expansion, an increase of $12,510 for a new contract maximum of $141,120, and authorize the Chair to sign.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: April 21, 2016
SUBJECT: Approve Amendment One to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for Eastlake Landfill Expansion, an increase of $12,510 for a new contract maximum of $141,120, and authorize the Chair to sign.
EXECUTIVE SUMMARY: On October 7, 2014, the County entered into an Agreement with SCS Engineers for Engineering Services to evaluate the feasibility of expanding capacity of the Eastlake Sanitary Landfill and to provide subsequent engineering, design, and permitting services should expansion be feasible. One of the fundamental tasks of the Agreement included aerial and topographic surveys to establish the airspace consumption followed by an estimate of the remaining permitted airspace capacity at the landfill.
As a result of the dramatically increased tonnage coming into the landfill from the 2015 debris, staff identified the need to have revised estimates prepared for the remaining waste disposal capacity and site life at the landfill. This contract amendment will provide for that unforeseen extra work and increase the total contract amount by $12,510.00.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $141,120.00
Amount Budgeted: $128, 610.00
Additional Requested: $12,510.00
Annual Cost (if planned for future years): N/A
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Amendment One to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for Eastlake Landfill Expansion, an increase of $12,510 for a new contract maximum of $141,120, and authorize the Chair to sign.
7.10Adopt Resolution Changing Mileage in County Maintained Road System to 615.58 miles for 2015.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval of the attached Resolution Changing Mileage in County Maintained Road System to 615.58 miles for 2015.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: April 20, 2016
SUBJECT: Adopt Resolution Establishing County-Maintained Mileage for 2015
EXECUTIVE SUMMARY: During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval of the attached Resolution Changing Mileage in County Maintained Road System to 615.58 miles for 2015.
7.11(a) Waive the Competitive Bidding Process as allowed under Ordinance #2406, Section 38.2 and (b) Approve the Contract with High Country Security for Three Years at an Annual Cost of $7,976 and authorize Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Our current alarm monitoring contract ends on June 30, 2016. We last went out for bids in June of 2013 and contracted with High Country Security for these services.
In the past twelve months, High Country Security has been diligent in assisting department staff in addressing all alarm needs, including the upgrading of aging systems and making changes to inefficient hardware.
Based on the need for continuity in service to these new systems, it would be counterproductive and of no benefit to the County to go through a competitive bid process for monitoring services at this time.
Staff, therefore, recommend that your Board waive the competitive bid process for security and fire alarm monitoring services and contract with High Country Security from July 1, 2016 through June 30, 2019. The annual cost for this contract will be $7976, with no cost to the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $7,976.00
Amount Budgeted: $8,500.00
Additional Requested: 0
Annual Cost (if planned for future years): $7,976.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Waive the competitive bidding process for Security and Fire Alarm Monitoring Services.
2. Approve the contract with High Country Security for said services, for a total amount of $7,976.00 per year.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Reba McCauley, Staff Services Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Interim Social Services Director
DATE: May 3, 2016
SUBJECT: Request to Waive the Competitive Bidding Process and Approve the
Contract with High Country Security for Three Years at an Annual Cost of $7,976
EXECUTIVE SUMMARY:
Our current alarm monitoring contract ends on June 30, 2016. We last went out for bids in June of 2013 and contracted with High Country Security for these services.
In the past twelve months, High Country Security has been diligent in assisting department staff in addressing all alarm needs, including the upgrading of aging systems and making changes to inefficient hardware.
Based on the need for continuity in service to these new systems, it would be counterproductive and of no benefit to the County to go through a competitive bid process for monitoring services at this time.
Staff, therefore, recommend that your Board waive the competitive bid process for security and fire alarm monitoring services and contract with High Country Security from July 1, 2016 through June 30, 2019. The annual cost for this contract will be $7976, with no cost to the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $7,976.00
Amount Budgeted: $8,500.00
Additional Requested: 0
Annual Cost (if planned for future years): $7,976.00
FISCAL IMPACT (Narrative):
There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
1. Waive the competitive bidding process for Security and Fire Alarm Monitoring Services.
2. Approve the contract with High Country Security for said services, for a total amount of $7,976.00 per year.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Reba McCauley, Staff Services Manager
7.12Adopt Resolution Declaring Intent to Sell Surplus Real Property – APN 031-173-68-00 (6825 Floyd Way, Nice, CA) owned by the County of Lake, for a minimum sales price of $30,000.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On November 17, 2015 your Board approved Resolution 2015-125 declaring surplus the real property owned by the County located at 6825 Floyd Way in Nice. This is a 2-bedroom/1-bath single family manufactured home that was financed with a CDBG Owner Occupied Rehabilitation Program Loan in 2004.
This property was foreclosed after the owner passed and no next of kin expressed interest in owning the property. In June of 2015 the property was appraised at $68,000 and Resolution 2015-125 set the minimum bid price at that amount. The property did not sell.
The property has suffered from a lack of maintenance before and after the owner passed. It has also been mildly vandalized. Without further extensive rehabilitation at the expense of the County, the property will continue to deteriorate.
After months of waiting, an offer was finally made. After some negotiation, Program staff feels comfortable recommending it to your Board. Although it is considerably below the asking price, selling the property "as-is" will help the County avoid additional expenses.
The attached Resolution will set the minimum sales price at $30,000. It will also authorize the Interim Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt the attached resolution and the accompanying Purchase Agreement at a minimum of $30,000, authorizing the Chair of the Board to sign it.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Interim Social Services Director
DATE: May 3, 2016
SUBJECT: Resolution to Sell Surplus Real Property -
APN 031-173-68-00 (6825 Floyd Way, Nice, CA)
EXECUTIVE SUMMARY:
On November 17, 2015 your Board approved Resolution 2015-125 declaring surplus the real property owned by the County located at 6825 Floyd Way in Nice. This is a 2-bedroom/1-bath single family manufactured home that was financed with a CDBG Owner Occupied Rehabilitation Program Loan in 2004.
This property was foreclosed after the owner passed and no next of kin expressed interest in owning the property. In June of 2015 the property was appraised at $68,000 and Resolution 2015-125 set the minimum bid price at that amount. The property did not sell.
The property has suffered from a lack of maintenance before and after the owner passed. It has also been mildly vandalized. Without further extensive rehabilitation at the expense of the County, the property will continue to deteriorate.
After months of waiting, an offer was finally made. After some negotiation, Program staff feels comfortable recommending it to your Board. Although it is considerably below the asking price, selling the property "as-is" will help the County avoid additional expenses.
The attached Resolution will set the minimum sales price at $30,000. It will also authorize the Interim Social Services Director to open an escrow account and execute all documents and transfer funds as may be required to complete the sales transaction of the property.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt the attached resolution and the accompanying Purchase Agreement at a minimum of $30,000, authorizing the Chair of the Board to sign it.
Thank you for your consideration.
cc: Jennifer Fitts, Deputy Social Services Director
Edgar Perez, Program Manager
7.13(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Grant Agreement between Lake County Watershed Protection District and Solano County Water Agency for Quagga Mussel Boat Display for costs up to $24,500 and authorize the Director of Water Resources to sign the Agreement.
Agreement
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: In January 2016, the Lake County Watershed Protection District was awarded a $24,500 grant from the Westside Integrated Regional Watershed Management (IRWM) Group for the purpose of retrieving the County's Quagga Boat from Lake Mead and preserving it as a display for use as an outreach tool at fairs, fishing tournaments, and other public events. The grant will cover all costs associated with the project up to $24,500. The District will be responsible for any remaining costs in excess of $24,500. The remaining steps in the project are to remove the boat from the water, preserve the quagga mussel growth using a lacquer or enamel, secure the boat to a custom trailer, and transport the display back to Lake County.
A brief background on this is as follows:
1. Lake County Department of Water Resources participates in the Westside Sacramento Integrated Regional Water Management (IRWM) group. The Westside group recently began a "Small Grants Program" utilizing surplus funds that the group has accrued in recent years above what is required to operate the group. The Westside group has elected to distribute these additional funds through small grants of up to $25,000 to project sponsors within the Westside Region for projects that further the goals and objectives contained in the Westside Sacramento Valley's IRWM Plan.
2. Lake County has a Quagga Mussel prevention program tasked with preventing the spread of invasive mussels to the waters of Clear Lake and the rest of Lake County. Public education and outreach is a large part of the prevention program. In 2012, the County sent a boat to Lake Mead in Nevada to store in the water until it was covered with invasive mussels.
3. Solano County Water Agency, a member of the Westside Sacramento IRWM group, serves as the fiscal agent for the Westside group and they have been designated as the contracting agent for the small grant program. That is why the grant agreement is with them and not the Westside Sacramento IRWM group.
4. Solano County Water Agency has already reviewed and approved this agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, Approve Grant Agreement between Lake County Watershed Protection District and Solano County Water Agency for Quagga Mussel Boat Display for costs up to $24,500 and authorize the Director of Water Resources to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: April 20, 2016
SUBJECT: Approve Grant Agreement between Lake County Watershed Protection District and Solano County Water Agency for Quagga Mussel Boat Display for costs up to $24,500 and authorize the Director of Water Resources to sign the Agreement.
EXECUTIVE SUMMARY: In January 2016, the Lake County Watershed Protection District was awarded a $24,500 grant from the Westside Integrated Regional Watershed Management (IRWM) Group for the purpose of retrieving the County's Quagga Boat from Lake Mead and preserving it as a display for use as an outreach tool at fairs, fishing tournaments, and other public events. The grant will cover all costs associated with the project up to $24,500. The District will be responsible for any remaining costs in excess of $24,500. The remaining steps in the project are to remove the boat from the water, preserve the quagga mussel growth using a lacquer or enamel, secure the boat to a custom trailer, and transport the display back to Lake County.
A brief background on this is as follows:
1. Lake County Department of Water Resources participates in the Westside Sacramento Integrated Regional Water Management (IRWM) group. The Westside group recently began a "Small Grants Program" utilizing surplus funds that the group has accrued in recent years above what is required to operate the group. The Westside group has elected to distribute these additional funds through small grants of up to $25,000 to project sponsors within the Westside Region for projects that further the goals and objectives contained in the Westside Sacramento Valley's IRWM Plan.
2. Lake County has a Quagga Mussel prevention program tasked with preventing the spread of invasive mussels to the waters of Clear Lake and the rest of Lake County. Public education and outreach is a large part of the prevention program. In 2012, the County sent a boat to Lake Mead in Nevada to store in the water until it was covered with invasive mussels.
3. Solano County Water Agency, a member of the Westside Sacramento IRWM group, serves as the fiscal agent for the Westside group and they have been designated as the contracting agent for the small grant program. That is why the grant agreement is with them and not the Westside Sacramento IRWM group.
4. Solano County Water Agency has already reviewed and approved this agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, Approve Grant Agreement between Lake County Watershed Protection District and Solano County Water Agency for Quagga Mussel Boat Display for costs up to $24,500 and authorize the Director of Water Resources to sign the Agreement.
On motion of Supervisor Comstock, and by vote of the Board, approved Consent Agenda items 7.1 through 7.13. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Jeffrey Ott and Joan Moss spoke.
8.29:10 A.M. - (a) Presentation of Proclamation designating the week of May 1-7, 2016 as Correctional Officers Week, in Lake County, CA.; (b) Presentation of Proclamation designating the month of May 2016 as Mental Health Awareness Month, in Lake County, Ca.; (c) Presentation of Proclamation designating the week of May 1-7, 2016 as National Travel and Tourism Week, in Lake County, CA.; (d) Presentation of Proclamation designating the month of May 2016 as Maternal Mental Health Awareness Month, in Lake County, CA; and (e) Presentation of Proclamation Recognizing and Honoring Wanda Gray, Manager of Paratransit Services, Lake Transit Authority.
Proclamation
Clerk’s notes: (a) Supervisor Brown read the proclamation into record and presented it to the staff of the Sheriff's Department. Sheriff Brian Martin and staff were in attendance for the ceremony.
(b) Supervisor Comstock read the proclamation into record and presented it to the staff of Behavioral Health. Interim Behavioral Health Director Kevin Thompson and staff were in attendance for the ceremony. Kevin Thompson spoke.
(c) Supervisor Steele read the proclamation into record and presented it to members of the Lake County Ambassador Program. Tony Barthel accepted the proclamation and spoke. Deputy County Administrative Officer Jill Ruzika and many Certified Tourism Ambassadors were in attendance for the ceremony.
(d) Supervisor Farrington read the proclamation into record and presented it to the staff of Motherwise. Director of Motherwise Jaclyn Ley and many staff were in attendance for the ceremony. Jaclyn Ley spoke.
(e) The presentation of the proclamation recognizing and honoring Wanda Gray, Manager of Paratransit Services, Lake Transit Authority was carried over to the May 10, 2016 meeting.
8.39:15 A.M. - Consideration of Continuing the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Proclamation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Karen Tait, M.D., Health Officer
DATE: December 16, 2015
SUBJECT: Consideration of Extending the Proclamation of a Local Health Emergency for an Additional Two-Week Period of Time
EXECUTIVE SUMMARY:
The Valley Fire is 100% contained. While, removal of hazardous materials and remediation of burned properties is currently under way, it is still early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local health Emergency by the County Health Officer which was initiated on September 22, 2015, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the Valley and other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer as Amended on September 22, 2015 be extended for an additional two-week period of time.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Continue the Proclamation of a Local Health Emergency by the Lake County Health Officer.
On motion of Supervisor Comstock, and by vote of the Board, approved the continuation of the Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Lake County Health Officer Dr. Karen Tait presented the item to the Board, recommending the continuation of the local health emergency.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:30 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $4,481.34, for 3495 Spring Valley Road, Clearlake Oaks, CA (APN 062-111-02 - Armando Alvarez)
Action Item
approved — Pass
Staff memo
.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $4,481.34 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $4,200.00. The administrative costs on this case amounted to $281.34.
Sample Motion:
I move that the assessment of $4,481.34 for nuisance abatement on property located at 3495 Spring Valley Rd Clearlake Oaks CA, also known as Assessors Parcel Number 062-111-02, and owned by Armando Alvarez be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,481.34 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for Armando Alvarez;
May 3, 2016 @ 9:30 AM
Supervisorial District 3
Date: April 15, 2016
ATTACHMENTS: 1. (2) Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: Armando Alvarez
Location: 3495 Spring Valley Rd, Clearlake Oaks CA
APN: 062-111-02
Zoning: "RR", Rural Residential District
Case #: 14-0295
II. ABATEMENT SUMMARY
On December 23, 2014, a Notice of Nuisance and Order to Abate was prepared and posted at 3495 Spring Valley Rd, Clearlake Oaks CA, within the Spring Valley Lakes Subdivision, and mailed, certified to the property owner of record due to improper grading and drainage that caused debris; silt, dirt and rock to flow from the property, down the driveway and onto Spring Valley Rd causing a hazard. Several complaints had been filed by area residents and from Special Districts. The Abatement Notice provided Mr. Alvarez with 30 days to make corrections to the violations.
On June 4, 2015 staff from Code Enforcement solicited and obtained bids for grading and drainage correction on the property. On September 3, 2015 a courtesy letter was sent to the property owner, requesting them to contact our office within 10 days. By October 16, 2015 no contact had been made with the property owner. On October 19, 2015 a local contractor was awarded the contract and started work there after. On March 18, 2016 a follow up site visit was conducted by code enforcement staff confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $4,481.34 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $4,200.00. The administrative costs on this case amounted to $281.34.
Sample Motion:
I move that the assessment of $4,481.34 for nuisance abatement on property located at 3495 Spring Valley Rd Clearlake Oaks CA, also known as Assessors Parcel Number 062-111-02, and owned by Armando Alvarez be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,481.34 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Steele, and by vote of the Board, approved the Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $4,481.34, for 3495 Spring Valley Road, Clearlake Oaks, CA (APN 062-111-02 - Armando Alvarez). The motion carried by the following vote:
Clerk’s notes: Code Enforcement Officer Michael Penhall presented the item to the Board. No one representing the property was in attendance. Mr. Penhall gave a presentation of the property.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:35 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,103.98, for 6385 Eleventh Ave, CA (APN 034-171-10 - Anand and Subhashni Vinod)
Action Item
not acted on
Staff memo
I. PROPERTY OUTLINE:
Property Owner: Anand R and Subhashni Vinod
Location: 6385 Eleventh Ave, Lucerne CA
APN: 034-171-10
Zoning: "R1", Single-Family Residential District
Case #: 16-0007
II. ABATEMENT SUMMARY
On January 19, 2016, a Notice of Nuisance and Order to Abate was prepared and posted at 6385 Eleventh Ave Lucerne CA, within the Clearlake Beach Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage, failure to maintain weeds and open and outdoor storage of inoperable vehicles/trailers on a vacant parcel. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. Vinod with 30 days to abate the property.
On January 28, 2016 staff from Code Enforcement conducted a follow up site visit to check compliance of the property. During the site visit, it was noted that the trailers that were located on the property were now parked on the County Right of Way filled with garbage, trash and debris. None of the trailers had current registration or license plates on them. Staff contacted a local contractor and had them remove the trailers and dispose of them.
On March 3, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $1,103.98 and direct staff to Record a Notice of Lien against the property. The cost of removal of the trailers was $850.00. The administrative costs on this case amounted to $253.98.
Sample Motion:
I move that the assessment of $1,103.98 for nuisance abatement on property located at 6385 Eleventh Ave Lucerne, CA, also known as Assessors Parcel Number 034-171-10, and owned by Anand and Subhashni Vinod be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,103.98 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for Anand R and Subhashni Vinod;
May 3, 2016 @ 9:35 AM
Supervisorial District 3
Date: April 15, 2016
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: Anand R and Subhashni Vinod
Location: 6385 Eleventh Ave, Lucerne CA
APN: 034-171-10
Zoning: "R1", Single-Family Residential District
Case #: 16-0007
II. ABATEMENT SUMMARY
On January 19, 2016, a Notice of Nuisance and Order to Abate was prepared and posted at 6385 Eleventh Ave Lucerne CA, within the Clearlake Beach Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage, failure to maintain weeds and open and outdoor storage of inoperable vehicles/trailers on a vacant parcel. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. Vinod with 30 days to abate the property.
On January 28, 2016 staff from Code Enforcement conducted a follow up site visit to check compliance of the property. During the site visit, it was noted that the trailers that were located on the property were now parked on the County Right of Way filled with garbage, trash and debris. None of the trailers had current registration or license plates on them. Staff contacted a local contractor and had them remove the trailers and dispose of them.
On March 3, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $1,103.98 and direct staff to Record a Notice of Lien against the property. The cost of removal of the trailers was $850.00. The administrative costs on this case amounted to $253.98.
Sample Motion:
I move that the assessment of $1,103.98 for nuisance abatement on property located at 6385 Eleventh Ave Lucerne, CA, also known as Assessors Parcel Number 034-171-10, and owned by Anand and Subhashni Vinod be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,103.98 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
No action was taken.
Clerk’s notes: Code Enforcement Officer Michael Penhall presented the item to the Board. The Department is no longer requesting a lien on this property as the case was settled.
8.69:40 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,745.14, for 5060 Gaddy Lane, CA (APN024-153-08 - Lajuana Jeanne Wilde)
Action Item
approved — Pass
Staff memo
I. PROPERTY OUTLINE:
Property Owner: Lajuana Jeanne Wilde
Location: 5060 Gaddy Lane, Kelseyville CA
APN: 024-153-08
Zoning: "R1", Single-Family Residential District
Case #: 15-0244
II. ABATEMENT SUMMARY
On September 15, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 5060 Gaddy Lane, Kelseyville CA, within the Blue's Addition Subdivision, and mailed, certified to the property owner of record due to household trash and debris, weeds. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Wilde with 30 days to abate the property.
On February 25, 2016 Code Enforcement staff solicited and obtained bids for abatement of the household trash and debris, weeds on the property. On March 25, 2016 a local contractor was awarded the contract and started work soon after. On April 6, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $1,745.14 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $1,400.00. The administrative costs on this case amounted to $345.14.
Sample Motion:
I move that the assessment of $1,745.14 for nuisance abatement on property located at 5060 Gaddy Lane, Kelseyville CA also known as Assessors Parcel Number 024-153-08, and owned by Lajuana Jeanne Wilde be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,745.14 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for Lajuana Jeanne Wilde;
May 3, 2016 @ 9:40 AM
Supervisorial District 5
Date: April 18, 2016
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: Lajuana Jeanne Wilde
Location: 5060 Gaddy Lane, Kelseyville CA
APN: 024-153-08
Zoning: "R1", Single-Family Residential District
Case #: 15-0244
II. ABATEMENT SUMMARY
On September 15, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 5060 Gaddy Lane, Kelseyville CA, within the Blue's Addition Subdivision, and mailed, certified to the property owner of record due to household trash and debris, weeds. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Wilde with 30 days to abate the property.
On February 25, 2016 Code Enforcement staff solicited and obtained bids for abatement of the household trash and debris, weeds on the property. On March 25, 2016 a local contractor was awarded the contract and started work soon after. On April 6, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $1,745.14 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $1,400.00. The administrative costs on this case amounted to $345.14.
Sample Motion:
I move that the assessment of $1,745.14 for nuisance abatement on property located at 5060 Gaddy Lane, Kelseyville CA also known as Assessors Parcel Number 024-153-08, and owned by Lajuana Jeanne Wilde be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,745.14 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Comstock, and by vote of the Board, approved the Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1,745.14, for 5060 Gaddy Lane, CA (APN024-153-08 - Lajuana Jeanne Wilde). The motion carried by the following vote:
Clerk’s notes: Code Enforcement Officer Michael Penhall presented the item to the Board. No one representing the property was in attendance. Mr. Penhall gave a presentation of the property.
Chair Brown turned the gavel over to Supervisor Farrington and was not present for the vote. Supervisor Farrington asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.79:45 A.M. - (Continued from April 26, 2016) Consideration of Letter of Opposition to AB 2395, which provides a framework for telecommunication providers to relinquish landline phone service; and authorize Chair to sign.
Action Item
Staff memo
EXECUTIVE SUMMARY: Rural County Representatives of California (RCRC) has requested that Lake County write a letter of opposition to Assembly Bill 2395.
AB 2395 attempts to establish a framework for telecommunication providers, such as AT&T to relinquish their traditional landline services and obligations that guarantee basic two-way telephone service via a landline.
While on the surface AB 2395 offers consumers the promise of an alternative telecommunications service, often available through Voice over Internet Protocol (VoIP) or Internet Protocol (IP) and/or wireless services, these services primarily rely on technologies that are not yet deployed or are not yet reliable in our communities, particularly in mountainous and rugged terrain.
As Lake County recovers from the 3rd most damaging fire in the history of California and looks towards preventing future catastrophic events, it is imperative that a strong, reliable telecommunication infrastructure is in place for life safety.
AB 2395 contains various other provisions of serious concern, including unknown economic and public safety impacts that may leave our rural and remote communities without any reliable communications services. Lake County is concerned that the bill does not ensure alternatives that are affordable, provide good quality-of-service, and remain viable over the long-term.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board approve the letter of opposition to AB 2395, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Supervisor Farrington
DATE: April 26, 2016
SUBJECT: Letter of Opposition to AB 2395, which provides a framework for telecommunication providers to relinquish landline phone service; and authorize Chair to sign
EXECUTIVE SUMMARY: Rural County Representatives of California (RCRC) has requested that Lake County write a letter of opposition to Assembly Bill 2395.
AB 2395 attempts to establish a framework for telecommunication providers, such as AT&T to relinquish their traditional landline services and obligations that guarantee basic two-way telephone service via a landline.
While on the surface AB 2395 offers consumers the promise of an alternative telecommunications service, often available through Voice over Internet Protocol (VoIP) or Internet Protocol (IP) and/or wireless services, these services primarily rely on technologies that are not yet deployed or are not yet reliable in our communities, particularly in mountainous and rugged terrain.
As Lake County recovers from the 3rd most damaging fire in the history of California and looks towards preventing future catastrophic events, it is imperative that a strong, reliable telecommunication infrastructure is in place for life safety.
AB 2395 contains various other provisions of serious concern, including unknown economic and public safety impacts that may leave our rural and remote communities without any reliable communications services. Lake County is concerned that the bill does not ensure alternatives that are affordable, provide good quality-of-service, and remain viable over the long-term.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board approve the letter of opposition to AB 2395, and authorize the Chair to sign.
This item was carried over to the May 10, 2016 meeting.
Clerk’s notes: Chair Brown asked that this item be carried over to the next Board of Supervisors meeting on May 10, 2016.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Recovery Update from Staff, Assisting Agencies and/or Community Groups, Consequent to 2015 Wildland Fires
Report
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Tonight (May 3, 2016) is the last Fire Recovery Task Force meeting until further notice. A recovery resource sheet will be handed out to all attendees at the end of the task force meeting this evening.
Environmental Health Director Ray Ruminski reported that Cal Recycle is remobilizing the 3rd week of May. There have been 25 additional properties abated at this time.
Air Quality Director Doug Gearhart reported that the burn ban is in effect as of May 1, and is working on an exemption process for former residents in the burn area to help with the tree debris through the month of May. There will be a chipper program through the Resource Conservation Program for debris removal as well.
Public Works Assistant Director Lars Ewing reported that there have been a total of 7500 trees removed on both private and public property in the burn area. The County has received 360 rights of entry forms, 70 refusals and 150 no responses. The County will pass the cost of tree removal on to the property owners through an abatement program. All efforts will be made to mitigate trees that are a hazard to the right of way. The current Ash Brit contract terminates May 19, 2016 and May 5, 2016 will be the last day for tree removal. The County would like to set a date for property owners who have not yet responded for future tree removal. The current monitoring contract with Tetra Tech is for debris removal quantities and assessing trees; operations will scale back according to needs.
Cal Fire Division Chief Greg Bertelli reported on the staffing levels in the Lake County area for the upcoming season. Cal Fire is working closely to with area homeowners to bring awareness of fire safety and prevention. Mr. Bertelli will be available to assist the County with any strategic fire burning for prevention measures.
This will be the last standing agenda item on the Fire Recovery; departments can bring agenda items to the County as needed on this subject.
Chair Brown turned his gavel over to Supervisor Farrington and was not present for this item. Supervisor Farrington asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Reconsideration of Direction Given by Consensus to Staff regarding Community Choice Aggregation (CCA) Request for Proposals
Action Item
not acted on
Staff memo
Executive Summary
On March 22, 2016, by consensus, your Board directed staff to form a modified selection panel to include members of the public to review CCA proposals. I was appointed as your County Administrative Officer (CAO) on April 2, 2016 and since that time, I have met with staff and gathered information to determine how best to carry out your Board's direction.
As your new County Administrative Officer, I am very concerned about the timing of this project and I am respectfully requesting that your Board reconsider the March 22, 2016 direction given to staff. The basis for my request is as follows:
CCA is a specialized field and my office does not have the necessary expertise to effectively evaluate the highly technical proposals. The contractor who assisted staff in the development of the Request for Proposals (RFP) has said expertise but has quoted a cost of $17,000 to $40,000 to support the review panel. Moreover, should CCA be implemented in Lake County, a new position (such as "CCA Program Coordinator") would need to be allocated and funded to oversee the project. Given the technical requirements of said position, I am concerned about the salary that would be required, not to mention the difficulty we may have in selecting qualified candidates.
As I am learning about CCA, I have come to understand that the margin of savings originally anticipated from implementation, has been reduced, now casting serious doubt on the advantages of such a project. Finally, I am aware of no small local government, like Lake County, that has successfully implemented on its own. Thus far in California, the 8 projects that exist or are being developed are limited to large metropolitan areas and/or grouped jurisdictions.
As your new CAO, I am training and rapidly learning about the multitude of issues facing our County, of which CCA is one. With the recent wildfire disasters of summer 2015, we are facing the most challenging fiscal year, perhaps ever, in Lake County. In addition, considerable staff focus continues on Recovery Efforts, which will be a priority for months to come.
Fiscal Impact
None
Fiscal Impact Narrative: N/A
Staffing Impact: None
Recommended Action
Reconsideration of Direction Given to Staff by Consensus Regarding Community Choice Aggregation (CCA) Request for Proposals.
CC: Josh Jones, Deputy CAO
Original memo text
..Title
..Body
MEMORANDUM
To: Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Date: April 21, 2016
Subject: Reconsideration of Direction Given by Consensus to Staff regarding Community Choice Aggregation (CCA) Request for Proposals
Executive Summary:
On March 22, 2016, by consensus, your Board directed staff to form a modified selection panel to include members of the public to review CCA proposals. I was appointed as your County Administrative Officer (CAO) on April 2, 2016 and since that time, I have met with staff and gathered information to determine how best to carry out your Board's direction.
As your new County Administrative Officer, I am very concerned about the timing of this project and I am respectfully requesting that your Board reconsider the March 22, 2016 direction given to staff. The basis for my request is as follows:
CCA is a specialized field and my office does not have the necessary expertise to effectively evaluate the highly technical proposals. The contractor who assisted staff in the development of the Request for Proposals (RFP) has said expertise but has quoted a cost of $17,000 to $40,000 to support the review panel. Moreover, should CCA be implemented in Lake County, a new position (such as "CCA Program Coordinator") would need to be allocated and funded to oversee the project. Given the technical requirements of said position, I am concerned about the salary that would be required, not to mention the difficulty we may have in selecting qualified candidates.
As I am learning about CCA, I have come to understand that the margin of savings originally anticipated from implementation, has been reduced, now casting serious doubt on the advantages of such a project. Finally, I am aware of no small local government, like Lake County, that has successfully implemented on its own. Thus far in California, the 8 projects that exist or are being developed are limited to large metropolitan areas and/or grouped jurisdictions.
As your new CAO, I am training and rapidly learning about the multitude of issues facing our County, of which CCA is one. With the recent wildfire disasters of summer 2015, we are facing the most challenging fiscal year, perhaps ever, in Lake County. In addition, considerable staff focus continues on Recovery Efforts, which will be a priority for months to come.
Fiscal Impact: None
Fiscal Impact Narrative: N/A
Staffing Impact: None
Recommended Action:
Reconsideration of Direction Given to Staff by Consensus Regarding Community Choice Aggregation (CCA) Request for Proposals.
CC: Josh Jones, Deputy CAO
No action taken at this time.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Ms. Huchingson stated that the County is not prepared to manage this magnitude of a project financially or with staffing. Fire Recovery efforts are the priority of staff at this time. The recommendation is to reconsider the direction given to staff for consensus to move forward on this program. The proposals received are good through September 30, 2016, which is close to the end of the budget cycle.
Chair Brown asked if anyone present wished to speak and the following people spoke: Denise Rushing and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
9.4Discussion/Consideration of the future practices of Behavioral Health for contracting AODS Services or providing services directly.
Action Item
Clerk’s notes: Interim Behavioral Health Director Kevin Thompson presented the item to the Board. A PowerPoint presentation was given regarding the future Medi-Cal process for services/practices. Fiscal Manager Manuel Orozco and Program Manager Robyn Rosin were also present and spoke.
Chair Brown asked if anyone present wished to speak and the following people spoke: Ryan Runion, Camille Schrader, Lori Carter-Runion, Dr. Kimberly Fordham, Ora Palma, Dr. Bob Gardner and Victoria Schrader. No one else wished to speak and the public input portion of this item was closed.
9.5Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
Lake County Zoning Ordinance 59.9 allows the reconstruction of a non-conforming building destroyed by fire to allow continuation of the same non-conforming use but also requires a Major Use Permit for that to occur. The request to defer the enforcement of this ordinance, provided certain conditions can be met, will expedite the process for current requests to rebuild homes that cannot meet current setback requirements, or the home was less than 720 square feet in size originally.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
DATE: May 3, 2016
SUBJECT: Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
EXECUTIVE SUMMARY:
Lake County Zoning Ordinance 59.9 allows the reconstruction of a non-conforming building destroyed by fire to allow continuation of the same non-conforming use but also requires a Major Use Permit for that to occur. The request to defer the enforcement of this ordinance, provided certain conditions can be met, will expedite the process for current requests to rebuild homes that cannot meet current setback requirements, or the home was less than 720 square feet in size originally.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of request to defer enforcement of Lake County Zoning Ordinance 59.9 - Major destruction of a non-conforming building or structure or use for Valley Fire reconstruction projects under specified conditions.
Item carried over to the May 17, 2016 meeting.
Clerk’s notes: Interim Community Development Director Scott DeLeon presented the item to the Board. Principal Planner Audrey Knight was also in attendance. A PowerPoint presentation was given regarding the non-conforming rebuild issue in the burn area. At this time a major permit is required to rebuild. The options are to waive the process for these structures and allow the communities to rebuild in the same configuration as before the fire or impose the current standards which would make these areas unbuildable. This would apply to homes destroyed by the Wildfires that do not meet the setbacks, septic tank issues or size of the parcel. Dwellings smaller than the minimum 720 s.f. are also included. Greg Bertelli from Cal Fire also discussed regulations for building from his department.
Chair Brown turned the gavel over to Supervisor Farrington and was not present for this item. Supervisor Farrington asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6(Second Reading) Consideration of Proposed Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998.
Action Item
Adopted
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to amend Ordinance Number 2776 to establish and designate the Lake County Children and Families Commission as an agency of the County within the Health Services Department. This request comes with the approval of the First 5 Commission Members.
The Commission will be responsible for all costs associated with staff which will include but not be limited to salary, benefits and employer retirement contributions.
Should you have questions, or require further information, please contact me at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Not Applicable
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of Proposed Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: April 26, 2016
SUBJECT: Approval of a Proposed Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998.
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to amend Ordinance Number 2776 to establish and designate the Lake County Children and Families Commission as an agency of the County within the Health Services Department. This request comes with the approval of the First 5 Commission Members.
The Commission will be responsible for all costs associated with staff which will include but not be limited to salary, benefits and employer retirement contributions.
Should you have questions, or require further information, please contact me at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Not Applicable
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of Proposed Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998.
On motion of Supervisor Comstock and by vote of the Board (3 ayes, Supervisor Smith and Brown Absent), waived the reading of the ordinance, to be read in title only (Clerk did so).
On motion of Supervisor Comstock and by vote of the Board (3 ayes, Supervisor Smith and Brown Absent) advanced the ordinance one week to May 10, 2016.
Clerk’s notes: This is a First Reading of the Ordinance, as the title was revised to reflect the current name of the organization "First Five Lake".
Chair Brown turned the gavel over to Supervisor Farrington and was not present for the vote.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1) – Sevilla v. County of Lake, et al.
Closed Session Item
On motion of Supervisor Smith, and by vote of the Board, approved the settlement in the amount of $12,500.
Clerk’s notes: The Board reconvened into Regular Session at 3:31 p.m. having taken the following action:
10.3(Continued from April 26, 2016) Employee Disciplinary Appeal (EDA-16-02), Pursuant to Gov. Code Sec. 54957
Closed Session Item
On motion of Supervisor Smith, and by vote of the Board, approved the findings and final decsion in EDA 2016-02.
On motion of Supervisor Smith, and by vote of the Board, denied the disciplinary appeal, EDA 2016-02.
Clerk’s notes: The Board reconvened into Regular Session at 3:31 p.m. having taken the following action:
10.4Public Employment pursuant to Gov. Code Sec. 54957 – Interviews
Title: Community Development Director
Closed Session Item