Board Of Supervisors — Tuesday, April 26, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve the Second Amendment to the Agreement between the County of Lake and Gretchen Mills for the Crisis Counseling Assistance and Training Program in the amount of $14,830 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The contract maximum of $14,830 for this Agreement is allocated from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program for the period between September 22, 2015 through December 31, 2016.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Gretchen Mills for the Crisis Counseling Assistance and Training Program in the amount of $14,830 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: April 26, 2016
SUBJECT: Second Amendment to the Agreement between the County of Lake and Gretchen Mills for the Crisis Counseling Assistance and Training Program.
EXECUTIVE SUMMARY: During the Valley Fire, and continuing through the aftermath and the recovery phase, Lake County Behavioral health was called to action under an emergency basis to coordinate a response to help with the wellbeing of all individuals who lost their homes. Urgency was further compounded as a great need was expressed by school officials for the children who had lost their homes in the fire. The destruction of the Valley Fire created a situation that threatened the wellbeing of the most vulnerable of our population and spurred action in obtaining the contractor services necessary to mitigate and reduce the occurrences of Post-Traumatic Stress symptoms.
BACKGROUND DISCUSSION: As the County has secured the Crisis Counseling Assistance and Training Program (CCP) funding for the period September 22, 2015 through December 31, 2016, which provides for services immediately following a federal disaster declaration, it is necessary to utilize the service of private-section individuals to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster. The private-section individuals are willing and able to provide mental health assistance and training activities to Lake County residents affected by the federally declared major disaster.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,830
Amount Budgeted: $115,648
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The contract maximum of $14,830 for this Agreement is allocated from funds from the Grant Agreement between the County of Lake and the Department of Health Care Services for the Crisis Counseling Assistance and Training Program for the period between September 22, 2015 through December 31, 2016.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Gretchen Mills for the Crisis Counseling Assistance and Training Program in the amount of $14,830 and authorize the Chair to sign.
7.2Adopt Resolution to Approve the Third Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2014 through June 30, 2017 and to authorize the Interim Behavioral Health Director to sign.
Resolution
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: The Third Amendment replaces the following Exhibits: Exhibit A A1 with Exhibit A A2; Exhibit A, Attachment 1A1 with Exhibit A, Attachment 1A2; Exhibit B, Attachment 1A1 with Exhibit B, Attachment 1A2; Exhibit B A1 with Exhibit B A2; Exhibit E with Exhibit E A1; Exhibit G with Exhibit G, Attachment 1A1.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no fiscal impact at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Approve the Third Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2014 through June 30, 2017 and to authorize the Interim Behavioral Health Director to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: April 26, 2016
SUBJECT: Resolution to adopt the Third Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2014 through June 30, 2017
EXECUTIVE SUMMARY: Attached, for your approval, is the Third Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2014 through June 30, 2017 for Substance Use Disorders. The purpose of the Third Amendment to the Standard Agreement is to modify the original terms and conditions in the Standard Agreement and to identify the changes in the original Exhibits incorporated in the Standard Agreement.
BACKGROUND AND DISCUSSION: The Third Amendment replaces the following Exhibits: Exhibit A A1 with Exhibit A A2; Exhibit A, Attachment 1A1 with Exhibit A, Attachment 1A2; Exhibit B, Attachment 1A1 with Exhibit B, Attachment 1A2; Exhibit B A1 with Exhibit B A2; Exhibit E with Exhibit E A1; Exhibit G with Exhibit G, Attachment 1A1.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no fiscal impact at this time.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Approve the Third Amendment to the Standard Agreement between the County of Lake and the Department of Health Care Services for the period between July 1, 2014 through June 30, 2017 and to authorize the Interim Behavioral Health Director to sign.
7.3Approve Request for Out of State Travel for Kelly Larsen to attend the Cerner Community Behavioral Health Conference and Approve Request for Authorization to Exceed the $125 Per Night Limit for Out of County Lodging.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $1,101.54
Amount Budgeted: $84,500
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Costs to Lake County Behavioral Health will be limited to travel to/from Sacramento Airport, Hotel for three (3) nights, and per-diem meal allowance. Adequate funds are available to support this training and travel request through the MHSA Technical Needs funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting approval of out of state travel for Kelly Larsen to attend Cerner Community Behavioral Health Conference and is requesting approval of the request for authorization to exceed $125 per night for out of county lodging.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: April 26, 2016
SUBJECT: Approve Request for Out of State Travel for Kelly Larsen to Attend Cerner Community Behavioral Health Conference and Approve Request for Authorization to Exceed the $125 Per Night Limit for Out of County Lodging.
EXECUTIVE SUMMARY: Lake County Behavioral Health has had Anasazi Software, now called Cerner Community Behavioral Health (aka: Cerner-Anasazi) since July 2007. Currently, we have to rely on Cerner-Anasazi to make advanced editing updates to our system, which they in turn bill us for. This conference will give training in the Integration Plan, Maximizing Reimbursement, Revenue Cycles, Outcomes, Meaningful Use, and Managed Care modules, in addition to providing training for system upgrades, changes, and fixes in support of our overall Electronic Health Record.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $1,101.54
Amount Budgeted: $84,500
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Costs to Lake County Behavioral Health will be limited to travel to/from Sacramento Airport, Hotel for three (3) nights, and per-diem meal allowance. Adequate funds are available to support this training and travel request through the MHSA Technical Needs funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting approval of out of state travel for Kelly Larsen to attend Cerner Community Behavioral Health Conference and is requesting approval of the request for authorization to exceed $125 per night for out of county lodging.
7.4Approve Agreement between the County of Lake and Breezy Janitorial for Janitorial Services at the Lake County DCSS Offices not to exceed $20,000 for the term 5/1/16 through 4/30/17 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of the attached agreement with Breezy Janitorial
for janitorial services. Staff received three bids from janitorial services, from the five that were sent out, with Breezy Janitorial
providing the best overall bid. The funding for this department is covered by state and federal funding.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $20,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Breezy Janitorial for Janitorial Services at the Lake County DCSS Offices not to exceed $20,000 for the term 5/1/16 through 4/30/17 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth
Child Support Services Director
DATE: April 13, 2016
SUBJECT: Approval of Agreement between the County of Lake and Breezy Janitorial for Janitorial
Services at the Lake County DCSS Office not to exceed $20,000 for the Term 05/01/16 - 04/30/17
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of the attached agreement with Breezy Janitorial
for janitorial services. Staff received three bids from janitorial services, from the five that were sent out, with Breezy Janitorial
providing the best overall bid. The funding for this department is covered by state and federal funding.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $20,000
Amount Budgeted: $20,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Breezy Janitorial for Janitorial Services at the Lake County DCSS Offices not to exceed $20,000 for the term 5/1/16 through 4/30/17 and authorize the Chair to sign.
7.5Approve Purchase of 24 Cubicles from AAA Business Interiors, a California Multiple Award Schedules (CMAS) vendor, in the amount of $77,625.09 and authorize the Assistant Purchasing Agent/Child Support Services Director to issue a purchase order to said vendor in the amount specified.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
With the move to Gard Street School we are replacing the desks of most of the staff with cubicles. My staff recommends that we purchase
the cubicles from AAA Business Interiors, a California Multiple Award Schedules (CMAS) vendor, as there would be no benefit to the
County for staff to solicit other bids. Purchasing from a CMAS vendor fulfills the competitive bidding requirement so no waiver of that
requirement is necessary.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $77,625.09
Amount Budgeted: $77,625.09
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Purchase of 24 Cubicles from AAA Business Interiors, a California Multiple Award Schedules (CMAS) vendor, in the amount of $77,625.09 and authorize the Assistant Purchasing Agent/Child Support Services Director to issue a purchase order to said vendor in the amount specified.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth, Child Support Director
DATE: April 13, 2016
SUBJECT: Approve Purchase of 24 Cubicles from AAA Business Interiors, a California Multiple Award Schedules (CMAS) vendor, in the amount of $77,625.09 and authorize the Assistant Purchasing Agent/Child Support Services Director to issue a purchase order to said vendor in the amount specified.
EXECUTIVE SUMMARY:
With the move to Gard Street School we are replacing the desks of most of the staff with cubicles. My staff recommends that we purchase
the cubicles from AAA Business Interiors, a California Multiple Award Schedules (CMAS) vendor, as there would be no benefit to the
County for staff to solicit other bids. Purchasing from a CMAS vendor fulfills the competitive bidding requirement so no waiver of that
requirement is necessary.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $77,625.09
Amount Budgeted: $77,625.09
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this purchase.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Purchase of 24 Cubicles from AAA Business Interiors, a California Multiple Award Schedules (CMAS) vendor, in the amount of $77,625.09 and authorize the Assistant Purchasing Agent/Child Support Services Director to issue a purchase order to said vendor in the amount specified.
7.6Approve advanced step hiring of Andrew Chapman as District Attorney Investigator I, Step 5 due to his extraordinary qualifications.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The District Attorney's Office has attempted for two and one half years to fill two vacant District Attorney Investigator positions. The first hopeful candidate was approved for Advanced Step on April 5, 2016 and is in the final hiring phase. We have been fortunate to find a second exceptional candidate in Andrew Chapman, an 18-year veteran of the California Highway Patrol ("CHP").
Although Mr. Chapman has not worked as a District Attorney Investigator, he spent three and one half years in CHP's Investigative Services Unit, conducting complex criminal investigations. He has earned several training certificates related to investigative work, such as the Robert Presley Core Investigator Course (84 hours), the Sacramento Sheriff Crime Scene Investigation training (60 hours), and the Robert Presley Homicide Course (80 hours).
The Director of Human Resources, Kathy Ferguson, supports our request for hiring Mr. Chapman at the stated level based on the number of years of experience he has in law enforcement and the difficulty our Department has had in hiring qualified individuals. Hiring a former law enforcement officer with Mr. Chapman's qualifications versus an individual at an Investigator Trainee level also saves the County approximately $20,000 in training costs as well as four to six months of a paid employee's productivity.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The 2015/16 FY budget has accounted for the hiring of two DA Investigators
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the Advanced Step Hiring of Andrew Chapman as District Attorney Investigator I, Step 5 Due to His Extraordinary Experience
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Members of the Lake County Board of Supervisors
FROM: Don Anderson, District Attorney
DATE: April 11, 2016
SUBJECT: Approve the Advanced Step Hiring of Andrew Chapman as District Attorney Investigator I, Step 5 Due to His Extraordinary Experience
EXECUTIVE SUMMARY:
The District Attorney's Office has attempted for two and one half years to fill two vacant District Attorney Investigator positions. The first hopeful candidate was approved for Advanced Step on April 5, 2016 and is in the final hiring phase. We have been fortunate to find a second exceptional candidate in Andrew Chapman, an 18-year veteran of the California Highway Patrol ("CHP").
Although Mr. Chapman has not worked as a District Attorney Investigator, he spent three and one half years in CHP's Investigative Services Unit, conducting complex criminal investigations. He has earned several training certificates related to investigative work, such as the Robert Presley Core Investigator Course (84 hours), the Sacramento Sheriff Crime Scene Investigation training (60 hours), and the Robert Presley Homicide Course (80 hours).
The Director of Human Resources, Kathy Ferguson, supports our request for hiring Mr. Chapman at the stated level based on the number of years of experience he has in law enforcement and the difficulty our Department has had in hiring qualified individuals. Hiring a former law enforcement officer with Mr. Chapman's qualifications versus an individual at an Investigator Trainee level also saves the County approximately $20,000 in training costs as well as four to six months of a paid employee's productivity.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The 2015/16 FY budget has accounted for the hiring of two DA Investigators
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve the Advanced Step Hiring of Andrew Chapman as District Attorney Investigator I, Step 5 Due to His Extraordinary Experience
7.7Approve Request for Out of State Travel for Water Resources Staff to Lake Mead, Nevada to remove, preserve and transport the County's Quagga Boat from Lake Mead, NV to Lake County, CA
Action Item
pulled on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: In January 2016, the Lake County Watershed Protection District was awarded $24,500 from the Westside Integrated Regional Watershed Management (IRWM) Group for the purpose of retrieving the County's Quagga Boat from Lake Mead and preserving it as a display for use as an outreach tool at fairs, fishing tournaments, and other public events. The Quagga Boat is a non-operational 13.5 foot Bayliner that has been fouled with mussels while moored at a Lake Mead marina since 2012. Staff will be making a series of trips to the Boulder City, Nevada area over the next year to finalize this display. The remaining steps are to have the boat removed from the water, preserve the quagga mussel growth using a lacquer or enamel, secure the boat to a custom trailer, and transporting the display back to Lake County.
Due to the nature of the project, up to five trips to Lake Mead may be required by Water Resources staff in order to fully complete the project. The first in the series of trips will occur May 4-8, 2016, but the exact dates of the subsequent trips are unknown at this time. The ultimate goal is to have the Quagga Mussel Boat Display fully operational by spring 2017.
All project costs will be funded by the grant up to $24,500. Once exceeded, the Watershed Protection District will be responsible for the remainder of the costs.
Pursuant to Board Policy, the Department requests approval for out of state travel for Scott DeLeon, Will Evans, Mark Miller, Carolyn Ruttan, Scott Webb, and Tom Smythe to work on the Quagga Boat display. It is estimated that no more than two staff members will travel at the same time. However, due to the changing nature of the project, it is unclear who those staff members will be for future trips.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Request for Out of State Travel for Water Resources Staff to Lake Mead, Nevada to remove, preserve and transport the County's Quagga Boat from Lake Mead, NV to Lake County, CA
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: April 13, 2016
SUBJECT: Approval of Out of State Travel for Water Resources Staff to Lake Mead, NV.
EXECUTIVE SUMMARY: In January 2016, the Lake County Watershed Protection District was awarded $24,500 from the Westside Integrated Regional Watershed Management (IRWM) Group for the purpose of retrieving the County's Quagga Boat from Lake Mead and preserving it as a display for use as an outreach tool at fairs, fishing tournaments, and other public events. The Quagga Boat is a non-operational 13.5 foot Bayliner that has been fouled with mussels while moored at a Lake Mead marina since 2012. Staff will be making a series of trips to the Boulder City, Nevada area over the next year to finalize this display. The remaining steps are to have the boat removed from the water, preserve the quagga mussel growth using a lacquer or enamel, secure the boat to a custom trailer, and transporting the display back to Lake County.
Due to the nature of the project, up to five trips to Lake Mead may be required by Water Resources staff in order to fully complete the project. The first in the series of trips will occur May 4-8, 2016, but the exact dates of the subsequent trips are unknown at this time. The ultimate goal is to have the Quagga Mussel Boat Display fully operational by spring 2017.
All project costs will be funded by the grant up to $24,500. Once exceeded, the Watershed Protection District will be responsible for the remainder of the costs.
Pursuant to Board Policy, the Department requests approval for out of state travel for Scott DeLeon, Will Evans, Mark Miller, Carolyn Ruttan, Scott Webb, and Tom Smythe to work on the Quagga Boat display. It is estimated that no more than two staff members will travel at the same time. However, due to the changing nature of the project, it is unclear who those staff members will be for future trips.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Request for Out of State Travel for Water Resources Staff to Lake Mead, Nevada to remove, preserve and transport the County's Quagga Boat from Lake Mead, NV to Lake County, CA
On motion of Supervisor Smith, and by vote of the Board, approved the Request for Out of State Travel for Water Resources Staff to Lake Mead, Nevada to remove, preserve and transport the County's Quagga Boat from Lake Mead, NV to Lake County, CA. The motion carried by the following vote:
Clerk’s notes: This item was pulled from the Consent Agenda at the request of citizen Phil Murphy. Water Resources Deputy Director Will Evans presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following people spoke: Phil Murphy and Greg Scott. No one else wished to speak and the public input portion of this item was closed.
7.8ADDENDUM - Approve purchase of Core Firewall hardware, software, subscription, and professional services through state GSA CMAS contract from Dimension Data in the amount of $127,433.64 and authorize Chair to sign statement of work, and authorize IT Director/Asst. Purchasing Agent to issue Purchase Order.
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department is seeking to upgrade its Core Firewall solution and implement enhanced security features to protect county networks and data. The Information Technology Department has selected a Firewall manufacturer, vendor, and work plan that we believe will meet our requirements.
BACKGROUND AND DISCUSSION:
The County's current Core Firewall is past end-of-life by the manufacturer and is in need of replacement. The current firewall also lacks the capability to detect and protect from modern threats. The Information Technology Department requires a new Firewall system that can detect and mitigate modern threats at multiple layers of the network stack. Additionally, the Information Technology Department requires a platform that will support continued growth within the county network for the foreseeable future.
The Information Technology Department has selected a leader in the next-generation firewall market: Palo Alto Networks to replace our current firewall. This system has the capacity, capability, and supportability needed in order to protect the county's internal networks.
Additionally, the Information Technology Department will require professional services in order to transition from current systems onto the new firewall. A professional services quotation has been provided by the vendor in order to address all migration needs during the transition.
Pricing for equipment, licensing, and professional services are obtained using a competitively bid GSA multiple award schedule via CMAS contract maintained by the California Department of General Services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $127,433.64
Amount Budgeted: $129,000
Additional Requested: N/A
Annual Cost (if planned for future years): Maintenance and subscription fees of $11,200 and $32,000 respectively. An increase over the current solution of approximately $6,000/year.
FISCAL IMPACT (Narrative):
The total cost of equipment, licensing, subscription, and professional services is $127,433.64. This Capital Asset purchase was approved during mid-year budget appropriations. This figure includes year one maintenance and threat-prevention subscription services in the amount of $11,200 for maintenance and $32,000 for subscription services. This will result in approximately $6,000 in additional maintenance costs versus the old Firewall system.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of equipment, software, subscription, and professional services through the state CMAS contract from Dimension Data in the amount of $127,433.64 and authorize IT Director/Asst. Purchasing Agent to issue Purchase Order.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: April 13, 2016
SUBJECT: ADDENDUM: Approve purchase of Core Firewall hardware, software, subscription, and professional services through state GSA CMAS contract from Dimension Data in the amount of $127,433.64 and authorize Chair to sign statement of work, and authorize IT Director/Asst. Purchasing Agent to issue Purchase Order.
EXECUTIVE SUMMARY:
The Information Technology Department is seeking to upgrade its Core Firewall solution and implement enhanced security features to protect county networks and data. The Information Technology Department has selected a Firewall manufacturer, vendor, and work plan that we believe will meet our requirements.
BACKGROUND AND DISCUSSION:
The County's current Core Firewall is past end-of-life by the manufacturer and is in need of replacement. The current firewall also lacks the capability to detect and protect from modern threats. The Information Technology Department requires a new Firewall system that can detect and mitigate modern threats at multiple layers of the network stack. Additionally, the Information Technology Department requires a platform that will support continued growth within the county network for the foreseeable future.
The Information Technology Department has selected a leader in the next-generation firewall market: Palo Alto Networks to replace our current firewall. This system has the capacity, capability, and supportability needed in order to protect the county's internal networks.
Additionally, the Information Technology Department will require professional services in order to transition from current systems onto the new firewall. A professional services quotation has been provided by the vendor in order to address all migration needs during the transition.
Pricing for equipment, licensing, and professional services are obtained using a competitively bid GSA multiple award schedule via CMAS contract maintained by the California Department of General Services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $127,433.64
Amount Budgeted: $129,000
Additional Requested: N/A
Annual Cost (if planned for future years): Maintenance and subscription fees of $11,200 and $32,000 respectively. An increase over the current solution of approximately $6,000/year.
FISCAL IMPACT (Narrative):
The total cost of equipment, licensing, subscription, and professional services is $127,433.64. This Capital Asset purchase was approved during mid-year budget appropriations. This figure includes year one maintenance and threat-prevention subscription services in the amount of $11,200 for maintenance and $32,000 for subscription services. This will result in approximately $6,000 in additional maintenance costs versus the old Firewall system.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of equipment, software, subscription, and professional services through the state CMAS contract from Dimension Data in the amount of $127,433.64 and authorize IT Director/Asst. Purchasing Agent to issue Purchase Order.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.8, with the exception of item 7.7. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Voris Brumfield and Phil Murphy spoke.
8.29:20 a.m. - Update on Lake County Warming Center by Taylor Johnson
Report
Staff memo
EXECUTIVE SUMMARY:
Taylor Johnson has requested to update the Board as to the outcome of the Lake County warming center launched this past winter.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Supervisor Farrington
DATE: April 14, 2016
SUBJECT: Update to the Board on the outcome of the warming center
EXECUTIVE SUMMARY:
Taylor Johnson has requested to update the Board as to the outcome of the Lake County warming center launched this past winter.
Clerk’s notes: Pastor Shannon Kimbell-Auth from the Lake Ministerial Association Warming Center presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following people spoke: Jo Gossett, Sheriff Brian Martin, Meredith Layman, Voris Brumfield. No one else wished to speak and the public input portion of this item was closed.
8.39:30 a.m. - Discussion and Consideration of Use of County Owned Property for New Lake Transit Authority Hub
Action Item
Staff memo
EXECUTIVE SUMMARY: Lake Transit Authority (LTA) provides public transit service throughout Lake County, including Lakeport and Clearlake, as well as providing connections to Napa County and Mendocino County. An important factor in an effective regional transit network is the transfer point where passengers make connections between routes. The existing primary transfer site at Ray's Food Place in the City of Clearlake includes several deficiencies, particularly pertaining to security issues, inadequate size (requiring buses to turnaround and in some cases board passengers on a privately owned commercial parking lot), safety issues due to lack of curbs, sidewalks, and clearly marked pedestrian areas for some bus operations, poor public image, and a lack of control over land and utilities. To address this, the Lake Area Planning Council (APC) has initiated a study of a new and enhanced transit hub.
After initial review of the needs and requirements of a new transfer hub and evaluation of potential sites, the preferred site location is parcel #01004352 owned by Lake County (see attached map). Some of the reasons for choosing this parcel are:
* Proximity to existing transfer point for 6 LTA transit routes
* Proximity to major transit activity centers such as Walmart, Mental Health Services, Yuba College, Hospital
* Ability to accommodate required number of buses at one time
* Potential to design a transit center with greater access controls, and which minimizes areas hidden from police, thereby providing better security.
* Parcel is already publicly owned
The proposed transfer hub would be located on the vacant portion of the parcel south of Center Drive and west of Dam Rd Ext. The new transfer hub could include parking for up to 8 buses, covered passenger waiting area, public restrooms, driver breakroom, LTA office/counter space, and potentially office space for County Social Services or other commercial uses (coffee shop, visitor center, etc).
Before continuing with the design phase of the Lake Transit Hub Location Plan Study, LTA and Lake APC would like to determine the possibility of Lake Transit Authority purchasing or leasing the vacant portion of parcel #01004352 from Lake County for the purposes of a new Transfer Hub.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Should the Board agree on the use of said County property, direction to staff to initiate the necessary process should be given.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Lake Area Planning Council, Lake Transit Authority, LSC Transportation Consultants Inc.
DATE: April 19, 2016
SUBJECT: Lake Transit Hub Location Plan Study
EXECUTIVE SUMMARY: Lake Transit Authority (LTA) provides public transit service throughout Lake County, including Lakeport and Clearlake, as well as providing connections to Napa County and Mendocino County. An important factor in an effective regional transit network is the transfer point where passengers make connections between routes. The existing primary transfer site at Ray's Food Place in the City of Clearlake includes several deficiencies, particularly pertaining to security issues, inadequate size (requiring buses to turnaround and in some cases board passengers on a privately owned commercial parking lot), safety issues due to lack of curbs, sidewalks, and clearly marked pedestrian areas for some bus operations, poor public image, and a lack of control over land and utilities. To address this, the Lake Area Planning Council (APC) has initiated a study of a new and enhanced transit hub.
After initial review of the needs and requirements of a new transfer hub and evaluation of potential sites, the preferred site location is parcel #01004352 owned by Lake County (see attached map). Some of the reasons for choosing this parcel are:
* Proximity to existing transfer point for 6 LTA transit routes
* Proximity to major transit activity centers such as Walmart, Mental Health Services, Yuba College, Hospital
* Ability to accommodate required number of buses at one time
* Potential to design a transit center with greater access controls, and which minimizes areas hidden from police, thereby providing better security.
* Parcel is already publicly owned
The proposed transfer hub would be located on the vacant portion of the parcel south of Center Drive and west of Dam Rd Ext. The new transfer hub could include parking for up to 8 buses, covered passenger waiting area, public restrooms, driver breakroom, LTA office/counter space, and potentially office space for County Social Services or other commercial uses (coffee shop, visitor center, etc).
Before continuing with the design phase of the Lake Transit Hub Location Plan Study, LTA and Lake APC would like to determine the possibility of Lake Transit Authority purchasing or leasing the vacant portion of parcel #01004352 from Lake County for the purposes of a new Transfer Hub.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Should the Board agree on the use of said County property, direction to staff to initiate the necessary process should be given.
Clerk’s notes: Mark Wall from New Lake Transit Authority Hub presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following people spoke: Phil Murphy, Martin Scheel and Jesse Robinson. No one else wished to speak and the public input portion of this item was closed.
8.49:45 a.m. - Consideration of Proposed Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the Lake County Children and Families First Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998.
Action Item
Advanced — Fail
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to amend Ordinance Number 2776 to establish and designate the Lake County Children and Families Commission as an agency of the County within the Health Services Department. This request comes with the approval of the First 5 Commission Members.
The Commission will be responsible for all costs associated with staff which will include but not be limited to salary, benefits and employer retirement contributions.
Should you have questions, or require further information, please contact me at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Not Applicable
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of Proposed Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the Lake County Children and Families First Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: April 26, 2016
SUBJECT: Approval of an Ordinance Amending Certain Provisions of Ordinance No. 2776
Establishing the Lake County Children and Families First Commission and Trust Fund
Pursuant to Proposition 10, The California Children and Families First Act of 1998
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to amend Ordinance Number 2776 to establish and designate the Lake County Children and Families Commission as an agency of the County within the Health Services Department. This request comes with the approval of the First 5 Commission Members.
The Commission will be responsible for all costs associated with staff which will include but not be limited to salary, benefits and employer retirement contributions.
Should you have questions, or require further information, please contact me at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Not Applicable
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of Proposed Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the Lake County Children and Families First Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998.
On motion of Supervisor Smith, and by vote of the Board (5 ayes), waived the reading of the Ordinance to be read in title only (Clerk did so).
On motion of Supervisor Smith, and by vote of the Board (5 ayes), advanced the Ordinance Amending Certain Provisions of Ordinance No. 2776 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998 to May 3, 2016.
Clerk’s notes: Health Services Director Jim Brown presented the item to the Board. First Five Lake Executive Director Tom Jordan was also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Recovery Update from Staff, Assisting Agencies and/or Community Groups, Consequent to 2015 Wildland Fires
Report
Clerk’s notes: County Administrative Officer Carol Huchingson opened the discussion with information about the next Task Force meeting date, which will be May 3, 2016 at 6:00 p.m. at the Cobb Mt. School. Chair Brown spoke about the burn ban that will be effective as of May 1, 2016. There are plans for exemptions regarding the burn ban on smaller lots due to the recovery efforts that are still continuing on Cobb. Mr. Brown is also meeting with Lake County Rising to request funding for labor crews to help with tree debris clean up and funds to help with the Anderson Springs sewer system. $25,000 has been received from CalPine to help with the hazard tree removal on private property that contractor AshBritt is not able to access.
Chair Brown asked if anyone present wished to speak and the following person spoke: Magdalena Valderrama. No one else wished to speak and the public input portion of this item was closed.
9.3Consideration of Letter of Opposition to AB 2395, which provides a framework for telecommunication providers to relinquish landline phone service; and authorize Chair to sign
Action Item
Staff memo
EXECUTIVE SUMMARY: Rural County Representatives of California (RCRC) has requested that Lake County write a letter of opposition to Assembly Bill 2395.
AB 2395 attempts to establish a framework for telecommunication providers, such as AT&T to relinquish their traditional landline services and obligations that guarantee basic two-way telephone service via a landline.
While on the surface AB 2395 offers consumers the promise of an alternative telecommunications service, often available through Voice over Internet Protocol (VoIP) or Internet Protocol (IP) and/or wireless services, these services primarily rely on technologies that are not yet deployed or are not yet reliable in our communities, particularly in mountainous and rugged terrain.
As Lake County recovers from the 3rd most damaging fire in the history of California and looks towards preventing future catastrophic events, it is imperative that a strong, reliable telecommunication infrastructure is in place for life safety.
AB 2395 contains various other provisions of serious concern, including unknown economic and public safety impacts that may leave our rural and remote communities without any reliable communications services. Lake County is concerned that the bill does not ensure alternatives that are affordable, provide good quality-of-service, and remain viable over the long-term.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board approve the letter of opposition to AB 2395, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Supervisor Farrington
DATE: April 26, 2016
SUBJECT: Letter of Opposition to AB 2395, which provides a framework for telecommunication providers to relinquish landline phone service; and authorize Chair to sign
EXECUTIVE SUMMARY: Rural County Representatives of California (RCRC) has requested that Lake County write a letter of opposition to Assembly Bill 2395.
AB 2395 attempts to establish a framework for telecommunication providers, such as AT&T to relinquish their traditional landline services and obligations that guarantee basic two-way telephone service via a landline.
While on the surface AB 2395 offers consumers the promise of an alternative telecommunications service, often available through Voice over Internet Protocol (VoIP) or Internet Protocol (IP) and/or wireless services, these services primarily rely on technologies that are not yet deployed or are not yet reliable in our communities, particularly in mountainous and rugged terrain.
As Lake County recovers from the 3rd most damaging fire in the history of California and looks towards preventing future catastrophic events, it is imperative that a strong, reliable telecommunication infrastructure is in place for life safety.
AB 2395 contains various other provisions of serious concern, including unknown economic and public safety impacts that may leave our rural and remote communities without any reliable communications services. Lake County is concerned that the bill does not ensure alternatives that are affordable, provide good quality-of-service, and remain viable over the long-term.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board approve the letter of opposition to AB 2395, and authorize the Chair to sign.
Carried over to the May 3, 2016 meeting.
Clerk’s notes: Anthony Farrington presented the item to the Board. County Administrative Officer Carol Huchingson also spoke.
Chair Brown asked if anyone present wished to speak and the following people spoke: Preston Dickenson and Tim Raine. No one else wished to speak and the public input portion of this item was closed.
9.4Consideration of Appointment to the Upper Lake Cemetery District Board of Trustees
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Upper Lake Cemetery District Board of Trustees - One (1) Vacancy
Application Received: Charles Villines - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: April 14, 2016
SUBJECT: Consideration of appointment to the Upper Lake Cemetery District Board of Trustees
EXECUTIVE SUMMARY:
Upper Lake Cemetery District Board of Trustees - One (1) Vacancy
Application Received: Charles Villines - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, appointed Charles Villines to the Upper Lake Cemertary District Board of Trustees. The motion carried by the following vote:
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of request to defer enforcement of certain fire protection standards for subdivisions in Lake County Code under specified conditions pending modification of those standards to provide alternatives which would have the same practical effect in regulating fire safety.
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Comstock, and by vote of the Board, approved to defer enforcement of certain fire protection standards for subdivisions in Lake County under specified conditions pending modification of those standards to provide alternatives which would have the same practical effect in regulating fire safety. The motion carried by the following vote:
Clerk’s notes: Community Development Principal Planner Audrey Knight presented the item to the Board. Building Inspector Greg Coates and Environmental Health Director Ray Ruminski also spoke.
Chair Brown asked if anyone present wished to speak and the following people spoke: Voris Brumfield and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
9.6Consideration of (a) Awarding Bid to Peterson Cat for the purchase of an 826K Compactor; and (b) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $755,554 to Peterson Cat for said purchase.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: The Integrated Waste Management Division budgeted for a new Caterpillar 826K Compactor during the 2015/2016 mid-year budget. A new compactor will aid in extending the life of the landfill by compacting waste more efficiently. The average life span of a compactor is 15,000 hours. The current compactor, which was purchased in 2002, has 24,000 hours on it and is starting to require more frequent maintenance, repairs, and upgrades to stay in compliance with regulations.
The Solid Waste Division solicited four bids, from authorized Caterpillar dealers for this region. Caterpillar is the only manufacturer who builds equipment specific to landfill use which meets our specifications and needs. In anticipation of this purchase staff received your Board's approval on February 16, 2016 to seek bids for the purchase the Caterpillar 826K Compactor.
Staff has also evaluated and agreed to the need for an optional 3 year/5000 hour powertrain and hydraulic warranty for an additional $8,500.00 to protect the County's investment.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $756,000.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
RECOMMENDED ACTION: Consideration of (a) Awarding Bid to Peterson Cat for the purchase of an 826K Compactor; and (b) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $755,554 to Peterson Cat for said purchase.
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Public Services Department
DATE: April 13, 2016
SUBJECT: Eastlake Landfill - Compactor
EXECUTIVE SUMMARY: The Integrated Waste Management Division budgeted for a new Caterpillar 826K Compactor during the 2015/2016 mid-year budget. A new compactor will aid in extending the life of the landfill by compacting waste more efficiently. The average life span of a compactor is 15,000 hours. The current compactor, which was purchased in 2002, has 24,000 hours on it and is starting to require more frequent maintenance, repairs, and upgrades to stay in compliance with regulations.
The Solid Waste Division solicited four bids, from authorized Caterpillar dealers for this region. Caterpillar is the only manufacturer who builds equipment specific to landfill use which meets our specifications and needs. In anticipation of this purchase staff received your Board's approval on February 16, 2016 to seek bids for the purchase the Caterpillar 826K Compactor.
Staff has also evaluated and agreed to the need for an optional 3 year/5000 hour powertrain and hydraulic warranty for an additional $8,500.00 to protect the County's investment.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $756,000.00
Amount Budgeted: $756,000.00
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
RECOMMENDED ACTION: Consideration of (a) Awarding Bid to Peterson Cat for the purchase of an 826K Compactor; and (b) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $755,554 to Peterson Cat for said purchase.
On motion of Supervisor Steele, and by vote of the Board, (a) awarded bid to Peterson Cat for the purchase of an 826K compactor; and (b) authorized the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $755,554 to Peterson Cat for said purchase. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement between the County of Lake and PJ Helicopters for Calendar Year 2016 in the amount of $60,000 and authorize the Chair to sign.
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with PJ Helicopters for helicopter services for calendar year 2016.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential for the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
The Sheriff's Department uses two helicopter services during the marijuana season. Both are external load specialists with 20+ years of experience. Due to the special skill set, no other vendor meets our requirements. These vendors are used when CAMP and/or the National Guard are unable to provide services.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
The contract is attached for your approval.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $60,000 for FY 2016.
Amount Budgeted: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement between the County of Lake and PJ Helicopters for Calendar Year 2016 in the amount of $60,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 9, 2016
SUBJECT: Consideration of (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement between the County of Lake and PJ Helicopters for Calendar Year 2016 in the amount of $60,000 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with PJ Helicopters for helicopter services for calendar year 2016.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential for the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
The Sheriff's Department uses two helicopter services during the marijuana season. Both are external load specialists with 20+ years of experience. Due to the special skill set, no other vendor meets our requirements. These vendors are used when CAMP and/or the National Guard are unable to provide services.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
The contract is attached for your approval.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $60,000 for FY 2016.
Amount Budgeted: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement between the County of Lake and PJ Helicopters for Calendar Year 2016 in the amount of $60,000 and authorize the Chair to sign.
On motion of Supervisor Comstock, and by vote of the Board, (a) Waived the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approved Agreement between the County of Lake and PJ Helicopters for Calendar Year 2016 in the amount of $60,000 and authorize the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.8Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 to and authorize the Chair to sign.
Action Item
approved — Pass
Staff memo
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
Staff will be available for discussion should your Board have any additional questions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 150,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payment to be made from the Sheriff/Jail budget unit 2301/5402 with the use of CCP funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 to and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 9, 2016
SUBJECT: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 to and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests to enter into an agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail. These services include Dialectical Behavioral Therapy group services, Moral Reconation Therapy group services and Individual Skill Coaching support. Services will be provided based on the breakdown in the attached contract.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
Staff will be available for discussion should your Board have any additional questions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $62,400 per year
Amount Budgeted: 150,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payment to be made from the Sheriff/Jail budget unit 2301/5402 with the use of CCP funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 to and authorize the Chair to sign.
On motion of Supervisor Comstock, and by vote of the Board, (a) Waived the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approved Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 to and authorize the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin introduced the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement in the amount of $24,652.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests your Boards' approval for the purchase of 24 X-26P taser units.
The X-26P Taser unit is an advanced non-lethal device. It uses a technology to safely incapacitate dangerous, combative or high risk subjects who pose a risk to law enforcement officers, citizens or themselves.
Tasers are designed to affect the central nervous system. The X-26 fires two probes up to a distance of 25 feet. These probes are connected to the weapon by high voltage insulated wire. An electrical signal is transmitted through the wires to where the probes make contact with the body or clothing, resulting in an immediate loss of neuromuscular control and the ability to perform coordinated action for the duration of the impulse.
Each time the X-26 is fired, it stores the time, date and duration of each discharge along with the temperature at the time of use for the last 2,000 firings. This data protects officers from claims of excessive use of force by providing complete and accurate data. When a taser is fired, it disperses AFID's (anti-felon identifications) which are unique coded tags. These tags are serial numbered and can be traced to the taser device from which it was fired.
The Sheriff's Department requests to purchase 24 X-26P taser units at a cost of $931.45 per unit. Because these are replacement units due to the age of existing units, the vendor is allowing a credit of $2,640 which will be used to purchase accessory items.
This is a sole source purchase. A copy of the quote is attached. We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 25,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are budgeted in the Sheriff/Jail budget unit 2301/62.74.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement in the amount of $24,652.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 9, 2016
SUBJECT: Approval to issue a purchase order in the amount of $24,652 to ProForce Law Enforcement for the purchase of 24 Taser X26P taser units.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests your Boards' approval for the purchase of 24 X-26P taser units.
The X-26P Taser unit is an advanced non-lethal device. It uses a technology to safely incapacitate dangerous, combative or high risk subjects who pose a risk to law enforcement officers, citizens or themselves.
Tasers are designed to affect the central nervous system. The X-26 fires two probes up to a distance of 25 feet. These probes are connected to the weapon by high voltage insulated wire. An electrical signal is transmitted through the wires to where the probes make contact with the body or clothing, resulting in an immediate loss of neuromuscular control and the ability to perform coordinated action for the duration of the impulse.
Each time the X-26 is fired, it stores the time, date and duration of each discharge along with the temperature at the time of use for the last 2,000 firings. This data protects officers from claims of excessive use of force by providing complete and accurate data. When a taser is fired, it disperses AFID's (anti-felon identifications) which are unique coded tags. These tags are serial numbered and can be traced to the taser device from which it was fired.
The Sheriff's Department requests to purchase 24 X-26P taser units at a cost of $931.45 per unit. Because these are replacement units due to the age of existing units, the vendor is allowing a credit of $2,640 which will be used to purchase accessory items.
This is a sole source purchase. A copy of the quote is attached. We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 24,652
Amount Budgeted: 25,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are budgeted in the Sheriff/Jail budget unit 2301/62.74.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement in the amount of $24,652.
On motion of Supervisor Comstock, and by vote of the Board, (a) Waived the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorized the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement in the amount of $24,652. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin introduced the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.10Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order through procurement through TNVC, Inc. in the amount of $12,392.
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval to purchase a FLIR Magnum Universal Night Sight for use by the Sniper team. In reviewing the equipment needs for the SWAT snipers, it was determined that this essential piece of equipment will allow the team the ability to be operational 24 hours a day. Neither of the two sniper rifles are presently equipped with any form of night vision. With the knowledge that almost all operations begin or extend into the hours of darkness, it is clear this is a missing key element. The ability for your sniper team to provide detailed information about a suspect's position, description, and threat level is highly compromised without the availability of weapon mounted night vision.
There are many types and styles of night vision devices available to law enforcement. The team has considered and experimented with several of the most popular styles. The differences between these styles are centered on consistency. The key to the snipers usefulness as marksman is that they have a unique ability to provide precision fire if needed. There is only one style of weapon mounted night vision that does not affect the shooters position, eye relief, and the weapon's zero. That is a night vision scope mounted forward of the primary sighting system. Both sniper rifles in use are ready to accept the addition of a forward mounted night vision scope without modification. The addition of this piece of equipment will allow a sniper to continue to give detailed observations and provide cover to an entry team regardless of the level of light.
Three written bids were obtained and are as follows:
TNVC, Inc. $12,391.12
Optics Planet $12,679.20
Techeyes $13,305.60
We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through TNVC, Inc.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 18,500
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies are allocated in the Sheriff/Asset Forfeiture budget 2214, object code 62.74. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order through procurement through TNVC, Inc. in the amount of $12,392.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 11, 2016
SUBJECT: Approval to issue a purchase order to TNVC, Inc for the purchase of a FLIR Magnum Universal Night Sight to be purchased from the Sheriff/Asset Forfeiture budget 2214 and to waive the formal bidding process.
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval to purchase a FLIR Magnum Universal Night Sight for use by the Sniper team. In reviewing the equipment needs for the SWAT snipers, it was determined that this essential piece of equipment will allow the team the ability to be operational 24 hours a day. Neither of the two sniper rifles are presently equipped with any form of night vision. With the knowledge that almost all operations begin or extend into the hours of darkness, it is clear this is a missing key element. The ability for your sniper team to provide detailed information about a suspect's position, description, and threat level is highly compromised without the availability of weapon mounted night vision.
There are many types and styles of night vision devices available to law enforcement. The team has considered and experimented with several of the most popular styles. The differences between these styles are centered on consistency. The key to the snipers usefulness as marksman is that they have a unique ability to provide precision fire if needed. There is only one style of weapon mounted night vision that does not affect the shooters position, eye relief, and the weapon's zero. That is a night vision scope mounted forward of the primary sighting system. Both sniper rifles in use are ready to accept the addition of a forward mounted night vision scope without modification. The addition of this piece of equipment will allow a sniper to continue to give detailed observations and provide cover to an entry team regardless of the level of light.
Three written bids were obtained and are as follows:
TNVC, Inc. $12,391.12
Optics Planet $12,679.20
Techeyes $13,305.60
We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through TNVC, Inc.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 12,392
Amount Budgeted: 18,500
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies are allocated in the Sheriff/Asset Forfeiture budget 2214, object code 62.74. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order through procurement through TNVC, Inc. in the amount of $12,392.
On motion of Supervisor Comstock, and by vote of the Board, (a) Waived the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorized the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order through procurement through TNVC, Inc. in the amount of $12,392. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin introduced the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.11(Sitting as the Lake County Sanitation District, Board of Directors) Consideration of (a) Awarding Construction Contract for the Southeast Regional Wastewater Treatment Plant Headworks Improvements, Bid No. 15-08, in the amount of $367,700., to the Low Bidder, HD Excavating and Authorize the Chair to Sign. (Attachment #2) and (b) Authorize the Special Districts Administrator to Sign the Notice of Award, (Attachment #3)
Agreement
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Background
The Southeast Wastewater Treatment Plant Headworks Improvements consist of the construction of 16-inch piping to allow for the bypass and service the existing flowmeter, upstream of the treatment plant headworks, 10-foot diameter grit removal wet well and septage unloading station, concrete paving around the headworks which drains back into the system for the solid waste dumpster and truck parking area, and the installation of two 24-inch knife gate valves on the existing aerated pond effluent pipes for chlorine contact isolation. The project will be funded in the LACOSAN SE budget (8354, 61.60-Structures & Improvements).
Bids were opened on April 5, 2016 at 3:00 p.m. Prior to the bid opening, the engineer's estimated project budget was stated at $289,000. Bids were received from 5 firms. The bid summary is shown on Attachment #1. The apparent low bid was received from HD Excavating, (Lower Lake) in the amount $367,700. Mercer-Fraser (Eureka) withdrew their bid due to a clerical error. Because the apparent low bid is within the amount budgeted, staff recommends award of the contract (Attachment #2) to HD Excavating.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $368,603.
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): See above.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Consideration of (a) Awarding Construction Contract for the Southeast Regional Wastewater Treatment Plant Headworks Improvements, Bid No. 15-08, in the amount of $367,700., to the Low Bidder, HD Excavating and Authorize the Chair to Sign. (Attachment #2) and (b) Authorize the Special Districts Administrator to Sign the Notice of Award, (Attachment #3).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors, sitting as the Board of Directors, LACOSAN
FROM: Mark Dellinger, Scott Harter
DATE: April 12, 2016
SUBJECT: (A) Approve the Award of the Construction Contract for the Southeast Regional Wastewater Treatment Plant Headworks Improvements, Bid No. 15-08, in the amount of $367,700., to the Low Bidder, HD Excavating, and Authorize the Chair to Sign. (Attachment #2), and (B) Authorize the Special Districts Administrator to Sign the Notice of Award, (Attachment #3)
EXECUTIVE SUMMARY: Background
The Southeast Wastewater Treatment Plant Headworks Improvements consist of the construction of 16-inch piping to allow for the bypass and service the existing flowmeter, upstream of the treatment plant headworks, 10-foot diameter grit removal wet well and septage unloading station, concrete paving around the headworks which drains back into the system for the solid waste dumpster and truck parking area, and the installation of two 24-inch knife gate valves on the existing aerated pond effluent pipes for chlorine contact isolation. The project will be funded in the LACOSAN SE budget (8354, 61.60-Structures & Improvements).
Bids were opened on April 5, 2016 at 3:00 p.m. Prior to the bid opening, the engineer's estimated project budget was stated at $289,000. Bids were received from 5 firms. The bid summary is shown on Attachment #1. The apparent low bid was received from HD Excavating, (Lower Lake) in the amount $367,700. Mercer-Fraser (Eureka) withdrew their bid due to a clerical error. Because the apparent low bid is within the amount budgeted, staff recommends award of the contract (Attachment #2) to HD Excavating.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $367,700..
Amount Budgeted: $368,603.
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): See above.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Consideration of (a) Awarding Construction Contract for the Southeast Regional Wastewater Treatment Plant Headworks Improvements, Bid No. 15-08, in the amount of $367,700., to the Low Bidder, HD Excavating and Authorize the Chair to Sign. (Attachment #2) and (b) Authorize the Special Districts Administrator to Sign the Notice of Award, (Attachment #3).
On motion of Director Steele, and by vote of the Board, Awarded Construction Contract for the Southeast Regional Wastewater Treatment Plant Headworks Improvements, Bid No. 15-08, in the amount of$367,700, to the Low Bidder, HD Excavating and Authorized the Chair to Sign, (Attachment #2) and (b) Authorized the Special Districts Administrator to Sign the Notice of Award, (Attachment #3). The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Mark Dellinger presented the item to the Board. Deputy Administrator Scott Harter was also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Employee Disciplinary Appeal (EDA-16-02), Pursuant to Gov. Code Sec. 54957
Closed Session Item
10.3Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Interviews and Appointment of Special Districts Administrator.
Closed Session Item
Motion carried
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Clerk’s notes: The Board reconvened into Regular Session at 1:20 p.m.
On motion of Jim Comstock, and by vote of the Board, appointed Jan Coppinger Special Districts Administrator, effective July 6, 2016. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington and Brown
10.4Personnel: Consideration of Appointment of Health Services Director (Gov. Code Sec. 54957)
Closed Session Item