Board Of Supervisors — Tuesday, June 28, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
5.1Extra Item #1 - Consideration of (a) Approval of Budget Transfer from the Budget Unit 2301 - Sheriff/Jail to Budget Unit 2201 - Sheriff/Coroner in the amount of $419,160.00; and (b) Approval of Budget Transfer from Budget Unit 2301 - Sheriff/Jail to Budget Unit 2205 - Sheriff/Marine Patrol in the amount of $28,534.00.
Action Item
approved
Carried 4-0 — moved by Comstock
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Comstock
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests this item be heard by Your Board as an Extra item to the June 28, 2016 Board of Supervisors meeting. It was determined on the morning of June 27, 2016 that the attached budget transfers should be approved prior to June 30, 2016 even though the final payroll will not post until August 1, 2016. Reimbursement is expected for fire related activities, but upon discussion with the Auditor it was determined we should address Your Board during this meeting. This decision was made after the posting of this agenda.
The Sheriff's Department requests Your Board's approval to transfer funds from the Sheriff/Jail budget 2301 to the Sheriff/Coroner budget 2201 and the Sheriff/Marine Patrol budget 2205 due to an anticipated fiscal year shortfall. These shortfalls were noted during the mid-year budget update. Monies in 2301 are available due to staffing shortages and are being transferred into both 2201 and 2205.
The shortfall in 2201 is partially caused by overtime expenses due to staffing issues as well as costs associated with the Rocky, Jerusalem and Valley Fires. Reimbursement is anticipated prior to year end close-out, but this transfer is recommended in order to meet payroll through June 30, 2016. Other shortfalls include object code 23.80 (Professional Services); this shortfall is anticipated due to pathologist costs of autopsy's, an increase in mortuary costs and the number of background investigations being performed to fill staff vacancies. Object code 29.53 (Transportation/Sheriff) was not funded during preliminary budgets with the understanding that the account would be made whole if funds were available prior to year end.
The shortfall in 2205 is caused by this budget being shorted during preliminary budgets. The Department of Boating and Waterways requires the amount of boat taxes collected by the County be expended prior to any reimbursement received from the State. The boat tax amount was shorted by $28,534 and therefore the full reimbursement cannot be collected. This transfer will make this budget whole.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of this item to be heard as an Extra at the June 28, 2016 Board of Supervisors meeting and subsequent approval of the budget transfers from the Sheriff/Jail budget 2301 into the Sheriff/Coroner budget 2201 and Sheriff/Marine Patrol budget 2205
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 27, 2016
SUBJECT: Consideration of this item to be heard as an Extra at the June 28, 2016 Board of Supervisors meeting and subsequent approval of the budget transfers from the Sheriff/Jail budget 2301 into the Sheriff/Coroner budget 2201 and Sheriff/Marine Patrol budget 2205
EXECUTIVE SUMMARY:
The Sheriff's Department requests this item be heard by Your Board as an Extra item to the June 28, 2016 Board of Supervisors meeting. It was determined on the morning of June 27, 2016 that the attached budget transfers should be approved prior to June 30, 2016 even though the final payroll will not post until August 1, 2016. Reimbursement is expected for fire related activities, but upon discussion with the Auditor it was determined we should address Your Board during this meeting. This decision was made after the posting of this agenda.
The Sheriff's Department requests Your Board's approval to transfer funds from the Sheriff/Jail budget 2301 to the Sheriff/Coroner budget 2201 and the Sheriff/Marine Patrol budget 2205 due to an anticipated fiscal year shortfall. These shortfalls were noted during the mid-year budget update. Monies in 2301 are available due to staffing shortages and are being transferred into both 2201 and 2205.
The shortfall in 2201 is partially caused by overtime expenses due to staffing issues as well as costs associated with the Rocky, Jerusalem and Valley Fires. Reimbursement is anticipated prior to year end close-out, but this transfer is recommended in order to meet payroll through June 30, 2016. Other shortfalls include object code 23.80 (Professional Services); this shortfall is anticipated due to pathologist costs of autopsy's, an increase in mortuary costs and the number of background investigations being performed to fill staff vacancies. Object code 29.53 (Transportation/Sheriff) was not funded during preliminary budgets with the understanding that the account would be made whole if funds were available prior to year end.
The shortfall in 2205 is caused by this budget being shorted during preliminary budgets. The Department of Boating and Waterways requires the amount of boat taxes collected by the County be expended prior to any reimbursement received from the State. The boat tax amount was shorted by $28,534 and therefore the full reimbursement cannot be collected. This transfer will make this budget whole.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of this item to be heard as an Extra at the June 28, 2016 Board of Supervisors meeting and subsequent approval of the budget transfers from the Sheriff/Jail budget 2301 into the Sheriff/Coroner budget 2201 and Sheriff/Marine Patrol budget 2205
On motion of Supervisor Steele, and by vote of the Board, approved taking up this item as an extra.
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Comstock
Absent- Supervisors: 1 - Brown
On motion of Supervisor Comstock, and by vote of the Board, approved Budget Transfer from the Budget Unit 2301 - Sheriff/Jail to Budget Unit 2201 - Sheriff/Coroner in the amount of $419,160.00. The motion carried by the following vote:
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Comstock
Absent- Supervisors: 1 - Brown
On motion of Supervisor Comstock, and by vote of the Board, approved Budget Transfer from Budget Unit 2301 - Sheriff/Jail to Budget Unit 2205 - Sheriff/Marine Patrol in the amount of $28,534.00. The motion carried by the following vote:
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Comstock
Absent- Supervisors: 1 - Brown
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Proclamation Commending Mark Dellinger, Special Districts Administrator, for his years of service.
Proclamation
passed on consent
Motion carried · 7 motions
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Farrington (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
7.2Adopt Proclamation Commending Jim Brown, Health Services Director for his years of service.
Proclamation
passed on consent
7.3Approve long distance travel of more than 1,500 miles for Douglas Gearhart, APCO (or Elizabeth Knight, AQPC as an alternate) to attend the 2016 National Ambient Air Monitoring Conference in St. Louis, Missouri from August 8 - 11, 2016 utilizing Federal EPA grant funding received.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY: EPA has provided additional PM 2.5 grant funds this year to attend the national , the EPA has provided an additional $12,000 to the total grant amount to fund equipment replacement and District attendance at the 2016 National Ambient Air Monitoring Conference in St. Louis, Missouri from August 8-11, 2016. A portion of this conference will relate to regulations, planning, network upgrades, and other long term planning requirements. As such, myself or Elizabeth Knight (as my alternate) should attend the Conference. EPA provided funding to attend this conference in 2009, and as mentioned above the EPA provided $12,000 for equipment replacement and to offset costs of attending the Conference. Therefore, no additional expenditures are expected from the District's operating budget.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: That the Board of Directors approve travel of more than 1,500 miles for Douglas Gearhart, APCO (or Elizabeth Knight, AQPC as the alternate) to attend the 2016 National Ambient Air Monitoring Conference in St. Louis, Missouri from August 8 - 11, 2016 utilizing Federal EPA grant funding received.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM:Douglas Gearhart
Air Pollution Control Officer
DATE:June 14, 2016
SUBJECT: Request approval for travel of more than 1,500 miles for Douglas Gearhart, APCO (or Elizabeth Knight, AQPC as an alternate) to attend the 2016 National Ambient Air Monitoring Conference in St. Louis, Missouri from August 8 - 11, 2016 utilizing Federal EPA grant funding received.
EXECUTIVE SUMMARY: EPA has provided additional PM 2.5 grant funds this year to attend the national , the EPA has provided an additional $12,000 to the total grant amount to fund equipment replacement and District attendance at the 2016 National Ambient Air Monitoring Conference in St. Louis, Missouri from August 8-11, 2016. A portion of this conference will relate to regulations, planning, network upgrades, and other long term planning requirements. As such, myself or Elizabeth Knight (as my alternate) should attend the Conference. EPA provided funding to attend this conference in 2009, and as mentioned above the EPA provided $12,000 for equipment replacement and to offset costs of attending the Conference. Therefore, no additional expenditures are expected from the District's operating budget.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: That the Board of Directors approve travel of more than 1,500 miles for Douglas Gearhart, APCO (or Elizabeth Knight, AQPC as the alternate) to attend the 2016 National Ambient Air Monitoring Conference in St. Louis, Missouri from August 8 - 11, 2016 utilizing Federal EPA grant funding received.
7.4Approve Second Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for FY 2015-16 for an increase of $195,000 and a contract maximum of $745,000 and authorize Chair to sign.
Action Item
passed on consent
7.5Approve First Amendment to the Agreement beween the County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for FY 2015-16 for a contract maximum of $200,000 and authorize Chair to sign.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: North Valley Behavioral Health, LLC provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount (With Amendment): $200,000
Amount Budgeted: $300,000
Unobligated Funds Now Available: $100,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to less than expected utilization at this psychiatric health care facility, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 to decrease the contract maximum by $100,000. These funds will be re-allocated to Crestwood Behavioral Health in order to fund an increase in Crestwood's contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the approval of the First Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for Fiscal Year 2015-16 for a contract maximum of $200,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, LMFT, MAC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: First Amendment to the Agreement between County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for Fiscal Year 2015-16.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: North Valley Behavioral Health, LLC provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount (With Amendment): $200,000
Amount Budgeted: $300,000
Unobligated Funds Now Available: $100,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to less than expected utilization at this psychiatric health care facility, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2015-16 to decrease the contract maximum by $100,000. These funds will be re-allocated to Crestwood Behavioral Health in order to fund an increase in Crestwood's contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the approval of the First Amendment to the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Psychiatric Hospital Services for Fiscal Year 2015-16 for a contract maximum of $200,000 and authorize the Board Chair to sign the Amendment.
7.6Approve Third Amendment to the Agreement between the County of Lake and Native American Mental Health Services dba North American mental Health Services (NAMHS) for TelePsychiatry Services for FY 2015-16 for a contract maximum of $340,000 and authorize Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount (With Amendment): $340,000
Unobligated Funds From Salaries: $120,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to a need to increase the number of days per week that TelePsychiatry services are provided, Lake County Behavioral Health is requesting approval of the Third Amendment to the Agreement for Fiscal Year 2015-16 in order to increase the contract maximum by $120,000 for a new contract maximum of $340,000. Funds will be re-allocated from Salaries and Benefits that were previously allocated for the on staff Psychiatrist in the amount of $120,000 and were not used by the cancelled Kingsview TelePsychiatry contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Third Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatry Services for Fiscal Year 2015-16 for a contract maximum of $340,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: Third Amendment to the Agreement between the County of Lake and Native American Mental Health Services dba North America Mental Health Services (NAMHS) for Fiscal Year 2015-16.
EXECUTIVE SUMMARY: North American Mental Health Services will provide psychiatric evaluations and medication management for Lake County Behavioral Health clients. As Lake County Behavioral Health does not have a psychiatrist on staff at this time, North American Mental Health Services TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount (With Amendment): $340,000
Unobligated Funds From Salaries: $120,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to a need to increase the number of days per week that TelePsychiatry services are provided, Lake County Behavioral Health is requesting approval of the Third Amendment to the Agreement for Fiscal Year 2015-16 in order to increase the contract maximum by $120,000 for a new contract maximum of $340,000. Funds will be re-allocated from Salaries and Benefits that were previously allocated for the on staff Psychiatrist in the amount of $120,000 and were not used by the cancelled Kingsview TelePsychiatry contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Third Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatry Services for Fiscal Year 2015-16 for a contract maximum of $340,000 and authorize the Board Chair to sign the Amendment.
7.7Approve First Amendment to the Agreement between the County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16 for a Contract Increase of $10,000 for a New Contract Maximum of $35,000 and Authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16. Under the Agreement, Lake County Behavioral Heal is obligated to pay for Day Treatment Intensive services at $202.43 per day, as well as any additional Specialty Mental Health Services at the current published rate.
BACKGROUND AND DISCUSSION: Milhous Children's Services is an RCL14 placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. As an additional Lake County Medi-Cal beneficiary has been placed at Milhous by Lake County Child Welfare Services or Probation, it is necessary to increase the contract by $10,000 for a new contract maximum of $35,000. Lake County Behavioral Health staff has reviewed the case and has determined the placement is appropriate at this time.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount (With Amendment): $35,000
Unobligated Available Funds: $10,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting an increase of $10,000 for a new contract maximum of $35,000. These funds will be re-allocated from unassigned funds within the same level of care.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the First Amendment to the Agreement between County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16 for a contract increase of $10,000 for a new contract maximum of $35,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: First Amendment to the Agreement between the County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16. Under the Agreement, Lake County Behavioral Heal is obligated to pay for Day Treatment Intensive services at $202.43 per day, as well as any additional Specialty Mental Health Services at the current published rate.
BACKGROUND AND DISCUSSION: Milhous Children's Services is an RCL14 placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. As an additional Lake County Medi-Cal beneficiary has been placed at Milhous by Lake County Child Welfare Services or Probation, it is necessary to increase the contract by $10,000 for a new contract maximum of $35,000. Lake County Behavioral Health staff has reviewed the case and has determined the placement is appropriate at this time.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount (With Amendment): $35,000
Unobligated Available Funds: $10,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting an increase of $10,000 for a new contract maximum of $35,000. These funds will be re-allocated from unassigned funds within the same level of care.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the First Amendment to the Agreement between County of Lake and Milhous Children's Services for Specialty Mental Health Services for Fiscal Year 2015-16 for a contract increase of $10,000 for a new contract maximum of $35,000 and to authorize the Board Chair to sign the Amendment.
7.8Approve Second Amendment to the Agreement between County of Lake and Center Point DAAC for Detoxification and Residential Services for Fiscal Year 2015-16 for an Increase of $25,000 for a New Contract Maximum of $85,000 and Authorize the Chair to Sign.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $60,000
Current Amount (With Amendment): $85,000
Unobligated Funds for Amendment: $112,076
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at this facility, Lake County Behavioral Health is requesting the approval of the Second Amendment to the Agreement with Center Point DAAC for Fiscal Year 2015-16 for an increase of $25,000 for a new contract maximum of $85,000.
The $25,000 increase will be funded by re-allocating $25,000 from unassigned funds within the same level of care. This contract is funded by Realignment and the Substance Abuse Prevention and Treatment (SAPT) Block Grant. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Second Amendment to the Agreement between the County of Lake and Center Point DAAC for Fiscal Year 2015-16 for an increase of $25,000 for a new contract maximum of $85,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: Second Amendment to the Agreement between the County of Lake and Center Point DAAC for Detoxification and Residential Services for Fiscal Year 2015-16.
EXECUTIVE SUMMARY: Attached, for your approval, is the Second Amendment to the Agreement between the County of Lake and Center Point DAAC for Detoxification and Residential Services for Lake County residents for Fiscal Year 2015-16. Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health, is obligated to pay a daily rate of $50 per day for Detoxification Services and $85 per day for Residential Services.
BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $60,000
Current Amount (With Amendment): $85,000
Unobligated Funds for Amendment: $112,076
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at this facility, Lake County Behavioral Health is requesting the approval of the Second Amendment to the Agreement with Center Point DAAC for Fiscal Year 2015-16 for an increase of $25,000 for a new contract maximum of $85,000.
The $25,000 increase will be funded by re-allocating $25,000 from unassigned funds within the same level of care. This contract is funded by Realignment and the Substance Abuse Prevention and Treatment (SAPT) Block Grant. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Second Amendment to the Agreement between the County of Lake and Center Point DAAC for Fiscal Year 2015-16 for an increase of $25,000 for a new contract maximum of $85,000 and to authorize the Board Chair to sign the Amendment.
7.9Approve First Amendment to Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2015-16 for an Increase of $18,000 for a New Contract Maximum of $48,000 and to authorize Chair to sign.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Women's Recovery Services was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. Women's Recovery Services, which has been licensed in Addiction Treatment in the State of California since 1975, has been providing substance abuse treatment for women for over 35 years.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $30,000
Current Amount (With Amendment): $48,000
Unobligated Funds for Amendment: $112, 076
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at this facility, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2015-16 for an increase of $18,000 for a new contract maximum of $48,000.
The $18,000 increase will be funded by re-allocating $18,000 from unassigned funds within the same level of care. Funding for this Agreement is through the Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the approval of the First Amendment to the Agreement between the County of Lake and Women's Recovery Services for an increase of $18,000 for a new contract maximum of $48,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: First Amendment to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2015-16.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2015-16. Under the Agreement, Alcohol & Other Drug Services, a division of Lake County Behavioral Health, is obligated to pay $107 per day for single women with no children, $124 a day for women with one (1) child, and $140 per day for women with two (2) children for Lake County Medi-Cal beneficiaries placed at this facility.
BACKGROUND AND DISCUSSION: Women's Recovery Services was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. Women's Recovery Services, which has been licensed in Addiction Treatment in the State of California since 1975, has been providing substance abuse treatment for women for over 35 years.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $30,000
Current Amount (With Amendment): $48,000
Unobligated Funds for Amendment: $112, 076
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to increased utilization at this facility, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2015-16 for an increase of $18,000 for a new contract maximum of $48,000.
The $18,000 increase will be funded by re-allocating $18,000 from unassigned funds within the same level of care. Funding for this Agreement is through the Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests the approval of the First Amendment to the Agreement between the County of Lake and Women's Recovery Services for an increase of $18,000 for a new contract maximum of $48,000 and to authorize the Board Chair to sign the Amendment.
7.10Approve Second Amendment to Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for FY 2015-16, an Increase of $30,000 for a new contract maximum of $90,000 and authorize Chair to Sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): Due to the increase in utilization at this facility, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement with Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for an increase of $30,000 for a new contract maximum of $90,000.
The $30,000 increase will be funded by re-allocating $30,000 from unassigned funds within the same level of care. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for a new contract maximum of $90,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for Fiscal Year 2015-16. Under the Agreement, Lake County Behavioral Health is obligated to pay the current negotiated rate for Specialty Mental Health Services received by any Lake County Medi-Cal beneficiaries placed at Victor Treatment Centers, Inc.
BACKGROUND AND DISCUSSION: Victor Treatment Centers, Inc.'s facility in Santa Rosa, CA is an RCL 14 placement for children and youth in need of a more intensive program milieu. As additional Lake County Medi-Cal beneficiaries have been placed at Victor Treatment Centers, Inc.'s Santa Rosa facility by Lake County Child Welfare or Probation, Lake County Behavioral Health is requesting an increase in the contract maximum.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $60,000
Contract Amount (with Amendment): $90,000
Unobligated Funds for Amendment: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to the increase in utilization at this facility, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement with Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for an increase of $30,000 for a new contract maximum of $90,000.
The $30,000 increase will be funded by re-allocating $30,000 from unassigned funds within the same level of care. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for a new contract maximum of $90,000 and to authorize the Board Chair to sign the Amendment.
7.11Approve First Amendment to the Agreement between the County of Lake and St. Helena Hospital for acute Hospital Services for Fiscal Year 2015-16 for a contract maximum of $160,000 and authorize Chair to sign.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract: $100,000
Contract Amount with Amendment: $160,000
Unobligated Funds for Amendment: $ 60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting the approval of the First Amendment to the Agreement with St. Helena Hospital for an increase of $60,000 for a new contract maximum of $160,000 for Fiscal Year 2015-16. The $60,000 increase will be re-allocated from unassigned funds in the same category.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board Approve the First Amendment to the Agreement between the County of Lake and St. Helena Hospital for acute Hospital Services for Fiscal Year 2015-16 for a contract maximum of $160,000 and authorize Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: First Amendment to the Agreement between the County of Lake and St. Helena Hospital for Acute Hospital Services for Fiscal Year 2015-16.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and St. Helena Hospital for Acute Hospital Services and Professional Services associated with Acute Hospitalizations for Fiscal Year 2015-16.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract: $100,000
Contract Amount with Amendment: $160,000
Unobligated Funds for Amendment: $ 60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting the approval of the First Amendment to the Agreement with St. Helena Hospital for an increase of $60,000 for a new contract maximum of $160,000 for Fiscal Year 2015-16. The $60,000 increase will be re-allocated from unassigned funds in the same category.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board Approve the First Amendment to the Agreement between the County of Lake and St. Helena Hospital for acute Hospital Services for Fiscal Year 2015-16 for a contract maximum of $160,000 and authorize Chair to sign.
7.12Approve Amendment to Lease Agreement between the County of Lake and DFM Associates, for a 5 year extension (FY 16/17 - FY 20/21) for Electronic Information Management System (EIMS), in the amount of $21,470.52 annually and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I am submitting the "EIMS (Election Information Management System) Lease Agreement Modification" from DFM Associates for your Board's approval and I would like to request the Board Chairman's signature on each of the three Agreement forms. This Agreement will extend the Elections Information Management System Agreement for an additional five (5) years or until June 30, 2021.
There are only two election management vendors/providers in our state; DFM Associates that supports 38 counties and DIMS/Data Information Management Systems that supports 20 counties. In addition to being an election management vendor, DIMS also sells and supports their own optical voting and scanning system.
DFM Associates has been our software vendor for our elections information management system for the last 29 years. During this time, DFM Associates has provided election staff with excellent service. In addition, this office has used DFM Associates' Mark-a-Vote ballot counting/voting system since November 1983 without being charged an additional fee. Changing elections management systems would also mean changing our current voting system. DFM Associates would no longer support Mark-a-Vote. Purchasing a new voting system would be upwards of $500,000; consequently, DFM Associates is a sole source vendor for our counting/voting system software and elections management system.
Thank you in advance for your attention to this matter.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $21,470.52/year
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to Lease Agreement between the County of Lake and DFM Associates, for a 5 year extension (FY 16/17 - FY 20/21) for Electronic Information Management System (EIMS), in the amount of $21,470.52 annually and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Diane C. Fridley, Registrar of Voters
DATE: June 28, 2016
SUBJECT: Approve Amendment to Lease Agreement between the County of Lake and DFM Associates, for a 5 year extension (FY 16/17 - FY 20/21) for Electronic Information Management System (EIMS), in the amount of $21,470.52 annually and authorize the Chair to sign.
EXECUTIVE SUMMARY:
I am submitting the "EIMS (Election Information Management System) Lease Agreement Modification" from DFM Associates for your Board's approval and I would like to request the Board Chairman's signature on each of the three Agreement forms. This Agreement will extend the Elections Information Management System Agreement for an additional five (5) years or until June 30, 2021.
There are only two election management vendors/providers in our state; DFM Associates that supports 38 counties and DIMS/Data Information Management Systems that supports 20 counties. In addition to being an election management vendor, DIMS also sells and supports their own optical voting and scanning system.
DFM Associates has been our software vendor for our elections information management system for the last 29 years. During this time, DFM Associates has provided election staff with excellent service. In addition, this office has used DFM Associates' Mark-a-Vote ballot counting/voting system since November 1983 without being charged an additional fee. Changing elections management systems would also mean changing our current voting system. DFM Associates would no longer support Mark-a-Vote. Purchasing a new voting system would be upwards of $500,000; consequently, DFM Associates is a sole source vendor for our counting/voting system software and elections management system.
Thank you in advance for your attention to this matter.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $21,470.52/year
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to Lease Agreement between the County of Lake and DFM Associates, for a 5 year extension (FY 16/17 - FY 20/21) for Electronic Information Management System (EIMS), in the amount of $21,470.52 annually and authorize the Chair to sign.
7.13Adopt Resolution authorizing the Public Services Director to execute all documents necessary to implement and secure all City/County Payment Program Beverage Container Recycling Grants through CalRecycle.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY: CalRecycle offers an annual payment program to help cities and counties with reaching and maintaining an 80% recycling goal for all California Refund Value beverage containers. The Public Services Department has applied for and received grant funds from CalRecycle through the beverage container recycling program since 2002.
The funding has been used in the past to host a recycling show for elementary schools around the County, purchased litter pick up tools and recycling liners for containers that are placed in the County parks, and to help support the cost of a county-wide recycling guide.
We propose to continue promoting beverage container recycling, purchasing appropriate containers, supplies, and liners for various county parks and public buildings, and fund a recycling show for all Lake County Elementary Schools.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): For FY 2015/16, the County is eligible to receive $12,103.00 in grant funds from CalRecycle for the purposes of litter abatement and encouraging the public to recycle beverage containers. No matching funds are required.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Adopt Resolution authorizing the Public Services Director to execute all documents necessary to implement and secure City/County Payment Program Beverage Container Recycling Grants through CalRecycle.
Your favorable consideration and approval of the attached Resolution will be greatly appreciated. If you have any questions regarding this matter, please feel free to contact me.
Original memo text
MEMORANDUM
To: Honorable Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Adopt Resolution authorizing the Public Services Director to execute all documents necessary to implement and secure City/County Payment Program Beverage Container Recycling Grants through CalRecycle.
Date: June 13, 2016
EXECUTIVE SUMMARY: CalRecycle offers an annual payment program to help cities and counties with reaching and maintaining an 80% recycling goal for all California Refund Value beverage containers. The Public Services Department has applied for and received grant funds from CalRecycle through the beverage container recycling program since 2002.
The funding has been used in the past to host a recycling show for elementary schools around the County, purchased litter pick up tools and recycling liners for containers that are placed in the County parks, and to help support the cost of a county-wide recycling guide.
We propose to continue promoting beverage container recycling, purchasing appropriate containers, supplies, and liners for various county parks and public buildings, and fund a recycling show for all Lake County Elementary Schools.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): For FY 2015/16, the County is eligible to receive $12,103.00 in grant funds from CalRecycle for the purposes of litter abatement and encouraging the public to recycle beverage containers. No matching funds are required.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Adopt Resolution authorizing the Public Services Director to execute all documents necessary to implement and secure City/County Payment Program Beverage Container Recycling Grants through CalRecycle.
Your favorable consideration and approval of the attached Resolution will be greatly appreciated. If you have any questions regarding this matter, please feel free to contact me.
7.14Approve Amendment No. 3 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $60,000.00 and authorize Chair to sign.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Waste Management Division has contracted for a number of years for mobile maintenance services for its heavy equipment at the Eastlake Landfill. Peterson Tractor Company has provided field maintenance and repair services for the off-road heavy equipment since 2006. There have been significant impacts on the landfill's equipment since the Rocky, Jerusalem, and Valley Fires. The landfill has had a significant increase in operations due to the quantity of waste coming in from the debris removal after the fires. As a result we are experiencing a higher amount of maintenance and repairs to ensure our equipment is running safely, effectively, and efficiently.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $285,000.00
Amount Budgeted: $225,000.00
Additional Requested: $60,000.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service currently has an annual amount not to exceed $225,000.00 for the current FY 2015/2016. We are requesting an increase in the contract amount of $60,000.00 to cover the additional maintenance costs due to the increase in operations from the 2015 Lake County Wildfires.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approval of Amendment No. 3 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $60,000.00 and authorize Chair to sign.
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Lars Ewing, Director
DATE: June 15, 2016
SUBJECT: Approval of Amendment No. 3 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $60,000.00.
EXECUTIVE SUMMARY: The Waste Management Division has contracted for a number of years for mobile maintenance services for its heavy equipment at the Eastlake Landfill. Peterson Tractor Company has provided field maintenance and repair services for the off-road heavy equipment since 2006. There have been significant impacts on the landfill's equipment since the Rocky, Jerusalem, and Valley Fires. The landfill has had a significant increase in operations due to the quantity of waste coming in from the debris removal after the fires. As a result we are experiencing a higher amount of maintenance and repairs to ensure our equipment is running safely, effectively, and efficiently.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $285,000.00
Amount Budgeted: $225,000.00
Additional Requested: $60,000.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service currently has an annual amount not to exceed $225,000.00 for the current FY 2015/2016. We are requesting an increase in the contract amount of $60,000.00 to cover the additional maintenance costs due to the increase in operations from the 2015 Lake County Wildfires.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approval of Amendment No. 3 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $60,000.00 and authorize Chair to sign.
7.15Adopt Resolution Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057) and SRTSL-5914 (097).
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Caltrans requires certification on all State funded projects that Right-of-Way is cleared before they will allow the project to proceed to the next phase. All Right-of-Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and Right-of-Way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and Right-of-Way certification and authorization for the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 16, 2016
SUBJECT: Adopt a Resolution Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057) and SRTSL-5914 (097).
EXECUTIVE SUMMARY: Caltrans requires certification on all State funded projects that Right-of-Way is cleared before they will allow the project to proceed to the next phase. All Right-of-Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends approval of the attached Resolution and Right-of-Way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and Right-of-Way certification and authorization for the Chair to sign.
7.16Adoption of a Resolution Authorizing the Director of Public Works to Sign Statement of Compliance and Agreements with the Lake Area Planning Council
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County/City Area Planning Council (Lake APC) annually distributes the RSTP Section 182.6(g) funds to the County of Lake, and the Cities of Clearlake and Lakeport, based on a population based formula.
Prior to this annual distribution of funds, an Exchange Agreement is executed annually between Lake APC and the State Department of Transportation (Caltrans) to exchange these federal RSTP funds for state funds, thus eliminating the administrative burden of processing federal funds and federal requirements for use of the funds. Therefore, each entity shall receive a copy of the agreement and be required to sign a statement of compliance in order to receive funds.
Because this is a new requirement, there has been no previous action to allow the Public Works Department to sign these types of agreements. The attached Resolution will authorize the Public Works Director to sign the Statement of Compliance and other subsequent Agreements with Lake APC.
Recommendation
Staff recommends that the Board of Supervisors adopt the Resolution to authorize the Public Works Director to sign the Statement of Compliance and other subsequent Agreements with Lake APC
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt the Resolution to authorize the Public Works Director to sign the Statement of Compliance and other subsequent Agreements with Lake APC
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 22, 2016
SUBJECT: Adoption of a Resolution Authorizing the Director of Public Works to Sign Statement of Compliance and Agreements with the Lake Area Planning Council
EXECUTIVE SUMMARY: The Lake County/City Area Planning Council (Lake APC) annually distributes the RSTP Section 182.6(g) funds to the County of Lake, and the Cities of Clearlake and Lakeport, based on a population based formula.
Prior to this annual distribution of funds, an Exchange Agreement is executed annually between Lake APC and the State Department of Transportation (Caltrans) to exchange these federal RSTP funds for state funds, thus eliminating the administrative burden of processing federal funds and federal requirements for use of the funds. Therefore, each entity shall receive a copy of the agreement and be required to sign a statement of compliance in order to receive funds.
Because this is a new requirement, there has been no previous action to allow the Public Works Department to sign these types of agreements. The attached Resolution will authorize the Public Works Director to sign the Statement of Compliance and other subsequent Agreements with Lake APC.
Recommendation: Staff recommends that the Board of Supervisors adopt the Resolution to authorize the Public Works Director to sign the Statement of Compliance and other subsequent Agreements with Lake APC
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt the Resolution to authorize the Public Works Director to sign the Statement of Compliance and other subsequent Agreements with Lake APC
7.17(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2016/17 in the amount of $100,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with A&P Helicopters for helicopter services for Fiscal Year 2016/17.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
The contract is attached for your approval.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $100,000
Amount Budgeted: $120,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2016/17 in the amount of $100,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 13, 2016
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2016/17 in the amount of $100,000 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with A&P Helicopters for helicopter services for Fiscal Year 2016/17.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
The contract is attached for your approval.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $100,000
Amount Budgeted: $120,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2016/17 in the amount of $100,000 and authorize the Chair to sign.
7.18(a) Approve the Facility Agreement between the County of Lake and Chapel of the Lakes, for FY 16-17 retroactive to February 26, 2016, at a rate of $225/hr with a minimum of 3hrs and Authorize the Chair to sign; (b) Approve Agreement between the County of Lake and Chapel of the Lakes, for FY 16-17 retroactive to February 26, 2016 for Mortuary Services, with costs varying per services obtained, and authorize the Chair to sign; (c) Approve Agreement between the County of Lake and Jones Mortuary, for FY 16-17 retroactive to February 26, 2016 for Mortuary Services, with costs varying per services obtained, and authorize the Chair to sign; (d) Approve Agreement between the County of Lake and Jones and Lewis Mortuary for mortuary services, for FY 16-17 retroactive to February 26, 2016 for Mortuary Services, with costs varying per services obtained, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On December 3, 2015, the Sheriff's Department issued a Request for Qualifications (RFQ) for Mortuary Services. The proposals were delivered to each of the three In-County Mortuaries, Chapel of the Lakes, Jones Mortuary and Jones and Lewis. Chapel of the Lakes was the only Mortuary that met the requirements set forth by the County's Pathologist, Dr. Jacqueline Benjamin. This contract is attached for your review and approval. It is requested this agreement become effective on February 26, 2016.
On March 10, 2015, the Sheriff's Department issued a Request for Proposal (RFP) for Mortuary and Indigent Cremation Services. The Department will utilize each of the three Mortuaries, on a rotating basis, as has been the procedure in the past. These agreements are attached for your review and approval. This agreement will be effective February 26, 2016.
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Coroner budget 2201, object code 23.80. Due to the increased costs of these services, an increase in object code 23.80 has been requested for fiscal year 2016/17. The costs for an Indigent Cremation will increase from $585 to $800, resulting in a current cost of $40,000 to an estimated cost of $55,000 based on an average of 65 Indigent Cremations being performed during the current fiscal year. With the increase of the Facility Use Fee from $100 per Autopsy to $225 with a minimum charge of 3 hours, the cost estimates will increase from $16,000 to $36,500. There are various other cost increases included in these contracts.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of the Facility Agreement with Chapel of the Lakes for autopsy services and approval of the Mortuary Agreements with Chapel of the Lakes, Jones Mortuary and Jones and Lewis Mortuary for mortuary services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 4, 2016
SUBJECT: Review and approval of Mortuary Agreements with Chapel of the Lakes, Jones Mortuary and Jones and Lewis Mortuary for mortuary services and approval of the Facility Agreement with Chapel of the Lakes for autopsy services
EXECUTIVE SUMMARY:
On December 3, 2015, the Sheriff's Department issued a Request for Qualifications (RFQ) for Mortuary Services. The proposals were delivered to each of the three In-County Mortuaries, Chapel of the Lakes, Jones Mortuary and Jones and Lewis. Chapel of the Lakes was the only Mortuary that met the requirements set forth by the County's Pathologist, Dr. Jacqueline Benjamin. This contract is attached for your review and approval. It is requested this agreement become effective on February 26, 2016.
On March 10, 2015, the Sheriff's Department issued a Request for Proposal (RFP) for Mortuary and Indigent Cremation Services. The Department will utilize each of the three Mortuaries, on a rotating basis, as has been the procedure in the past. These agreements are attached for your review and approval. This agreement will be effective February 26, 2016.
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Coroner budget 2201, object code 23.80. Due to the increased costs of these services, an increase in object code 23.80 has been requested for fiscal year 2016/17. The costs for an Indigent Cremation will increase from $585 to $800, resulting in a current cost of $40,000 to an estimated cost of $55,000 based on an average of 65 Indigent Cremations being performed during the current fiscal year. With the increase of the Facility Use Fee from $100 per Autopsy to $225 with a minimum charge of 3 hours, the cost estimates will increase from $16,000 to $36,500. There are various other cost increases included in these contracts.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of the Facility Agreement with Chapel of the Lakes for autopsy services and approval of the Mortuary Agreements with Chapel of the Lakes, Jones Mortuary and Jones and Lewis Mortuary for mortuary services.
7.19Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $13,000 for Controlled Substance Operations, and authorize the Sheriff and the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval of the attached agreement from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2016/17 in the amount of $13,000 for Controlled Substance Operations has been included in FY 2016/17 Sheriff/Marijuana budget 2203. There are four originals attached to this agreement and will require a total of eight signatures.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies received from the US Forest Service has been reduced from prior years and may require a contribution from the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $13,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 13, 2016
SUBJECT: Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $13,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval of the attached agreement from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2016/17 in the amount of $13,000 for Controlled Substance Operations has been included in FY 2016/17 Sheriff/Marijuana budget 2203. There are four originals attached to this agreement and will require a total of eight signatures.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Monies received from the US Forest Service has been reduced from prior years and may require a contribution from the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $13,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
7.20ADDENDUM - Approve First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16 for a decrease of $30,000 and a new contract maximum of $20,000 and authorize the Chair to sign.
Action Item
passed on consent
approved — Pass
Staff memo
BACKGROUND AND DISCUSSION: Edgewood Center for Children and families is an RCL 14 placement for children and youth in need of a more intensive program milieu where the Non Public School-Counseling Enriched Education Program is provided five (5) days a week. Currently there are no Lake County Medi-Cal beneficiaries placed at Edgewood; therefore, Lake County
Behavioral Health requests approval to decrease the contract by $30,000 for a new contract maximum of $20,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $175,000
Total Obligated Budget Amount: $155,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2015-16 is $175,000 of which Lake County Behavioral Health is requesting a contract maximum of $20,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16 for a decrease of $30,000 and a new contract maximum of $20,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 14, 2016
SUBJECT: First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16. Lake County Behavioral Health is obligated to pay for specialty mental health services provided in the Non-Public School-Counseling Enriched Education Program when Lake County Medi-Cal Beneficiaries are placed at Edgewood by other county departments.
BACKGROUND AND DISCUSSION: Edgewood Center for Children and families is an RCL 14 placement for children and youth in need of a more intensive program milieu where the Non Public School-Counseling Enriched Education Program is provided five (5) days a week. Currently there are no Lake County Medi-Cal beneficiaries placed at Edgewood; therefore, Lake County
Behavioral Health requests approval to decrease the contract by $30,000 for a new contract maximum of $20,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $20,000
Amount Budgeted: $175,000
Total Obligated Budget Amount: $155,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2015-16 is $175,000 of which Lake County Behavioral Health is requesting a contract maximum of $20,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16 for a decrease of $30,000 and a new contract maximum of $20,000 and authorize the Chair to sign.
On motion of Supervisor Comstock, and by vote of the Board, approved Consent Agenda items 7.1 through 7.20. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Joan Moss spoke.
8.29:10 A.M. - Presentation of (a) Proclamation Commending Mark Dellinger, Special Districts Administrator; and (b) Proclamation Commending Jim Brown, Health Services Director.
Proclamation
Clerk’s notes: (a) Supervisor Steele read the proclamation into the record and it was presented to Special Districts Administrator Mark Dellinger. Mr. Dellinger spoke.
(b) Supervisor Comstock read the proclamation into the record and it was presented to Health Services Director Jim Brown. Mr. Brown spoke.
8.39:30 A.M. - PUBLIC HEARING - Consideration of Appeal (AB 16-01) of Planning Commission's denial of Use Permit (15-10) to construct a new seventy-five foot (75') monopole cellular antenna; project located at 5660 Staheli Drive, Kelseyville (APN 008-050-22); applicant is Epic Wireless Group for Verizon Wireless
Public Hearing
continued to a future date — Pass
Staff memo
EXHIBITS: A. Appeal Form and attached documents
B. Planning Commission Staff Report Dated December 3, 2015
C. Planning Commission meeting minutes from January 14, 2016.
D. Revised documents submitted by applicant.
E. Correspondence from surrounding property owners.
I. BACKGROUND
The applicant is appealing the decision by the Planning Commission on January 14, 2016 to deny an application for a Major Use Permit to construct a new seventy-five foot tall monopole cellular antenna disguised as an evergreen tree for the purpose of increasing cell carrier capacity in the Kelseyville area. Twelve eight foot high panel type antennae, two six-foot diameter microwave dishes and assorted required equipment would be mounted on the mono-tree antenna, while various ground based equipment would be located at the base of the antenna tower including four equipment cabinets, a 30 KW diesel powered electrical generator and a 132 gallon diesel fuel tank. A six-foot tall chain link fence with privacy slats and topped by barbed wire would surround the 2,500 square foot lease area. Access to the site would be from a twenty-foot wide non-exclusive access easement located off of Staheli Drive. As required by Article 71 of the Zoning Ordinance, the applicant has made provisions for future co-location from other cellular communication companies on the proposed mono-tree.
II. APPEAL DISCUSSION
The appeal to the above noted denial of Use Permit UP 15-10 was filed on January 20, 2016, by Andrew Lesa of Epic Wireless Group for Verizon Wireless. Along with the appeal form, Mr. Lesa attached verbiage detailing the reason for the appeal including the following purported violations of United States Code:
47 U.S.C.332(c)(7)(b)(i)(ii) which reads:
(i)"The regulation of the placement, construction and modification of personal wireless service facilities by any State or local government or instrumentality thereof-
(I) shall not unreasonably discriminate among providers of functionally equivalent services and
(II)shall not prohibit or have the effect of prohibiting the provision of personal wireless services."
(ii) "A state or local government or instrumentality thereof shall act on any request for authorization to place, construct or modify personal wireless service facilities within a reasonable period of time after the request is filed with such government or instrumentality, taking into account the nature and scope of such request."
(iii) "Any decision by a State or local government or instrumentality thereof to deny a request to place, construct or modify personal wireless service facilities shall be in writing and supported by substantial evidence contained in a written record."
In response to the above, staff offers the following:
(i)
(I) There was no discrimination to the applicant as to other relevant applications for the installation of cellular antennas in Lake County. In fact, the Planning Commission recently approved two other sites for the installation of Verizon associated mono-tree antennae.
(II) Because the County of Lake accepted and processed Verizon's application for the proposed cellular antenna, it shows that there is no prohibition of personal wireless services by the County.
(ii) The application for the Verizon antenna site was submitted on June 2, 2015 and brought to the Planning Commission on January 14, 2016 per an agreement with Mr. Andrew Lesa, the representative for Verizon. As such, the County processed the application in a reasonable time.
(iii) In a letter dated January 14, 2016 (see attachment A), Planning staff notified the applicant Epic Wireless Group/Verizon Wireless of the denial of their application UP 15-10 to construct a seventy-five foot tall mono-tree cellular antenna. Additionally, the attached minutes of the January 14, 2016 Planning Commission meeting includes Planning Commissioner comments on why they voted to deny the above noted application.
At the Planning Commission meeting of January 14, 2016, the Planning commissioners heard comments from nine neighboring property owners objecting to the placement of the proposed mono-tree cell tower in proximity to their residences, reasons given include being an "eyesore", "negatively affect property values", "would be degrading to the area", and "was inappropriate in a small residential area." There were also concerns about the large fuel tank associated with the diesel electricity backup generator and one speaker wondered who would be maintaining the tree. There was not a representative present for Verizon who could address the above noted questions and concerns. As such, the Commission voted to deny Verizon Wireless' Use Permit application.
Subsequent to the Planning Commission's denial, planning staff identified several locations as possible alternatives to the project site that would not generate anxiety for neighboring residents. The applicant has submitted revised plans along with photo simulations for the project along with an alternative site analysis and reasons for rejection as noted below:
4695 Cole Creek Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far south from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
4820 Loasa Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far north from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
6738 Live Oak Drive: Suggested by the Kelseyville Business Association was rejected because it would require the height of the tower to be taller than the proposed tower at the Staheli Drive location and the coverage would not be as comprehensive (see attached information supplied by applicant).
Additionally, the applicant has since made minor changes to the project proposal by reducing the height of the proposed facility from seventy-five feet to sixty-four feet. Other than this, all other aspects of the project remain the same.
III. CONCLUSION
The Planning Commission denied the Major Use Permit for the construction of a seventy-five foot mono-tree cellular antenna on January 14, 2016 for property located at 5660 Staheli Drive in Kelseyville for the following reasons:
1. The Public input on the project indicated that the site location was inappropriate due to surrounding residential and rural property uses.
2. The staff report indicated that the proposed use was outside the parameters of the land use guidelines in that the proposal did not comply with the majority of Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan, which stipulates in part that: "visual impacts of wireless telecommunications facilities shall be minimized to the greatest extent possible and
* Located away from residential and open space areas; and
* When possible, are located on existing buildings, existing poles or other existing support structures; and..."
Staff noted in the Planning Commission staff report that: "the project site would not be located away from residences, as there is a small subdivision of houses to the west and an undeveloped subdivision to the north. It also will not be located away from open space areas, as surrounding properties to the east and south are sparsely developed with mostly open space surrounding them. Additionally, it is not possible to place the structure, or a similar one, on existing building, poles or other structures."
Additionally in support of number 2 above, six specific findings are required to be made to approve a major use permit. One of these findings is:
5. That the project is in conformance with the applicable provisions and policies of this code, the General Plan and any approved zoning or land use plan. As noted above, this project is not completely in conformance with Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan.
..Recommended Action
Sample Motions:
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant appeal AB 16-01 and overturn the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of the Environmental review.
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 16-01 and sustain the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
By Keith Gronendyke, Associate Planner
SUBJECT: Verizon Wireless Appeal (AB 16-01) of denial of Use Permit (15-10) Supervisorial District 4
DATE: June 8, 2016
EXHIBITS: A. Appeal Form and attached documents
B. Planning Commission Staff Report Dated December 3, 2015
C. Planning Commission meeting minutes from January 14, 2016.
D. Revised documents submitted by applicant.
E. Correspondence from surrounding property owners.
I. BACKGROUND
The applicant is appealing the decision by the Planning Commission on January 14, 2016 to deny an application for a Major Use Permit to construct a new seventy-five foot tall monopole cellular antenna disguised as an evergreen tree for the purpose of increasing cell carrier capacity in the Kelseyville area. Twelve eight foot high panel type antennae, two six-foot diameter microwave dishes and assorted required equipment would be mounted on the mono-tree antenna, while various ground based equipment would be located at the base of the antenna tower including four equipment cabinets, a 30 KW diesel powered electrical generator and a 132 gallon diesel fuel tank. A six-foot tall chain link fence with privacy slats and topped by barbed wire would surround the 2,500 square foot lease area. Access to the site would be from a twenty-foot wide non-exclusive access easement located off of Staheli Drive. As required by Article 71 of the Zoning Ordinance, the applicant has made provisions for future co-location from other cellular communication companies on the proposed mono-tree.
II. APPEAL DISCUSSION
The appeal to the above noted denial of Use Permit UP 15-10 was filed on January 20, 2016, by Andrew Lesa of Epic Wireless Group for Verizon Wireless. Along with the appeal form, Mr. Lesa attached verbiage detailing the reason for the appeal including the following purported violations of United States Code:
47 U.S.C.332(c)(7)(b)(i)(ii) which reads:
(i)"The regulation of the placement, construction and modification of personal wireless service facilities by any State or local government or instrumentality thereof-
(I) shall not unreasonably discriminate among providers of functionally equivalent services and
(II)shall not prohibit or have the effect of prohibiting the provision of personal wireless services."
(ii) "A state or local government or instrumentality thereof shall act on any request for authorization to place, construct or modify personal wireless service facilities within a reasonable period of time after the request is filed with such government or instrumentality, taking into account the nature and scope of such request."
(iii) "Any decision by a State or local government or instrumentality thereof to deny a request to place, construct or modify personal wireless service facilities shall be in writing and supported by substantial evidence contained in a written record."
In response to the above, staff offers the following:
(i)
(I) There was no discrimination to the applicant as to other relevant applications for the installation of cellular antennas in Lake County. In fact, the Planning Commission recently approved two other sites for the installation of Verizon associated mono-tree antennae.
(II) Because the County of Lake accepted and processed Verizon's application for the proposed cellular antenna, it shows that there is no prohibition of personal wireless services by the County.
(ii) The application for the Verizon antenna site was submitted on June 2, 2015 and brought to the Planning Commission on January 14, 2016 per an agreement with Mr. Andrew Lesa, the representative for Verizon. As such, the County processed the application in a reasonable time.
(iii) In a letter dated January 14, 2016 (see attachment A), Planning staff notified the applicant Epic Wireless Group/Verizon Wireless of the denial of their application UP 15-10 to construct a seventy-five foot tall mono-tree cellular antenna. Additionally, the attached minutes of the January 14, 2016 Planning Commission meeting includes Planning Commissioner comments on why they voted to deny the above noted application.
At the Planning Commission meeting of January 14, 2016, the Planning commissioners heard comments from nine neighboring property owners objecting to the placement of the proposed mono-tree cell tower in proximity to their residences, reasons given include being an "eyesore", "negatively affect property values", "would be degrading to the area", and "was inappropriate in a small residential area." There were also concerns about the large fuel tank associated with the diesel electricity backup generator and one speaker wondered who would be maintaining the tree. There was not a representative present for Verizon who could address the above noted questions and concerns. As such, the Commission voted to deny Verizon Wireless' Use Permit application.
Subsequent to the Planning Commission's denial, planning staff identified several locations as possible alternatives to the project site that would not generate anxiety for neighboring residents. The applicant has submitted revised plans along with photo simulations for the project along with an alternative site analysis and reasons for rejection as noted below:
4695 Cole Creek Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far south from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
4820 Loasa Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far north from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
6738 Live Oak Drive: Suggested by the Kelseyville Business Association was rejected because it would require the height of the tower to be taller than the proposed tower at the Staheli Drive location and the coverage would not be as comprehensive (see attached information supplied by applicant).
Additionally, the applicant has since made minor changes to the project proposal by reducing the height of the proposed facility from seventy-five feet to sixty-four feet. Other than this, all other aspects of the project remain the same.
III. CONCLUSION
The Planning Commission denied the Major Use Permit for the construction of a seventy-five foot mono-tree cellular antenna on January 14, 2016 for property located at 5660 Staheli Drive in Kelseyville for the following reasons:
1. The Public input on the project indicated that the site location was inappropriate due to surrounding residential and rural property uses.
2. The staff report indicated that the proposed use was outside the parameters of the land use guidelines in that the proposal did not comply with the majority of Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan, which stipulates in part that: "visual impacts of wireless telecommunications facilities shall be minimized to the greatest extent possible and
* Located away from residential and open space areas; and
* When possible, are located on existing buildings, existing poles or other existing support structures; and..."
Staff noted in the Planning Commission staff report that: "the project site would not be located away from residences, as there is a small subdivision of houses to the west and an undeveloped subdivision to the north. It also will not be located away from open space areas, as surrounding properties to the east and south are sparsely developed with mostly open space surrounding them. Additionally, it is not possible to place the structure, or a similar one, on existing building, poles or other structures."
Additionally in support of number 2 above, six specific findings are required to be made to approve a major use permit. One of these findings is:
5. That the project is in conformance with the applicable provisions and policies of this code, the General Plan and any approved zoning or land use plan. As noted above, this project is not completely in conformance with Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan.
..Recommended Action
Sample Motions:
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant appeal AB 16-01 and overturn the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of the Environmental review.
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 16-01 and sustain the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact.
On motion of Supervisor Steele, and by vote of the Board, continued the item to July 26, 2016. The motion carried by the following vote:
Clerk’s notes: Community Development Assistant Planner Keith Gronendyke presented the item to the Board. Principal Planner Audrey Knight was also present and spoke. Andrew Lesa from Epic Wireless, representing Verizon Wireless, was present and gave a PowerPoint presentation. Verizon Wireless Engineer Benjamin Santa Maria spoke about the height and distance of coverage for the tower. Electrical Engineer Raj Mauther, representing Verizon Wireless, discussed the exposure levels of the tower.
Chair Smith asked if anyone present wished to speak and the following people spoke: Susan Cockman, Nina Marino, Mark Borghesani, Helen Sondacre, Valerie Carlton, Toni Davis, Sheriff Brian Martin, Mike Powers, Richard Nickerson, Undersheriff Chris Macedo, Joan Moss and Nancy Ruzika.
8.410:15 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $5398.94, for 2910 King St, Nice, CA (APN 030-175-23 -Leslie Chretien)
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
I. PROPERTY OUTLINE:
Property Owner: Leslie Chretien
Location: 2910 King Street, Nice CA
APN: 030-175-23
Zoning: "R-1", Single-Family Residential District
Case #: 15-0247
II. ABATEMENT SUMMARY
On September 15, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 2910 King Street, Nice CA, within the Clear Lake Gardens Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris, inoperable vehicles and failure to remove or maintain weeds. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Chretien with 30 days to abate the property.
On March 14, 2016 staff from Code Enforcement solicited and obtained bids for abatement of the open and outdoor storage of junk, trash and debris, inoperable vehicles and weeds on the property. On April 28, 2016 a local contractor was awarded the contract and started work soon after. On May 12, 2016 a follow up site visit was conducted confirming the contractor had completed the work. Code Enforcement staff meet with a local tow company at the property and removed the inoperable vehicle and travel trailer from the property.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $5,398.94 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $5,100.00. The administrative costs on this case amounted to $298.94.
Sample Motion:
I move that the assessment of $5,398.94 for nuisance abatement on property located at 2910 King Street, Nice CA, also known as Assessors Parcel Number 030-175-23, and owned by Leslie Chretien be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $5,398.94 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for Leslie Chretien;
June 28, 2016 @ 10:15 AM
Supervisorial District 3
Date: May 27, 2016
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoices
5. Task Sheet
EXECUTIVE SUMMARY:
I. PROPERTY OUTLINE:
Property Owner: Leslie Chretien
Location: 2910 King Street, Nice CA
APN: 030-175-23
Zoning: "R-1", Single-Family Residential District
Case #: 15-0247
II. ABATEMENT SUMMARY
On September 15, 2015, a Notice of Nuisance and Order to Abate was prepared and posted at 2910 King Street, Nice CA, within the Clear Lake Gardens Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris, inoperable vehicles and failure to remove or maintain weeds. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Chretien with 30 days to abate the property.
On March 14, 2016 staff from Code Enforcement solicited and obtained bids for abatement of the open and outdoor storage of junk, trash and debris, inoperable vehicles and weeds on the property. On April 28, 2016 a local contractor was awarded the contract and started work soon after. On May 12, 2016 a follow up site visit was conducted confirming the contractor had completed the work. Code Enforcement staff meet with a local tow company at the property and removed the inoperable vehicle and travel trailer from the property.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $5,398.94 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $5,100.00. The administrative costs on this case amounted to $298.94.
Sample Motion:
I move that the assessment of $5,398.94 for nuisance abatement on property located at 2910 King Street, Nice CA, also known as Assessors Parcel Number 030-175-23, and owned by Leslie Chretien be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $5,398.94 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Steele, and by vote of the Board, approved the Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $5398.94, for 2910 King St, Nice, CA (APN 030-175-23 -Leslie Chretien). The motion carried by the following vote:
Clerk’s notes: Community Development Code Enforcement Officer Mike Penhall presented the item to the Board. Mr. Penhall also gave a PowerPoint presentation of the property and abatement process.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.510:25 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $2319.42, for 7128 Liberty St, Nice, CA (APN 031-201-01 - Robert and Georgia Owens)
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
I. PROPERTY OUTLINE:
Property Owner: Robert and Georgia Owens
Location: 7128 Liberty Street, Nice CA
APN: 031-201-01
Zoning: "R-1", Single-Family Residential District
Case #: 14-0237
II. ABATEMENT SUMMARY
On November 6, 2016 a Notice of Nuisance and Order to Abate posted at 7128 Liberty Street, Nice CA, within the Clear Lake Villas Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris, failure to dispose of trash and failure to remove or maintain weeds. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. Owens with 30 days to abate the property.
On February 1, 2016 staff from Code Enforcement solicited and obtained bids for abatement of the open and outdoor storage of junk, trash and debris on the property. On April 28, 2016 a local contractor was awarded the contract and started work soon after. On May 11, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $2,319.42 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,000.00. The administrative costs on this case amounted to $319.42.
Sample Motion:
I move that the assessment of $2,319.42 for nuisance abatement on property located at 7128 Liberty Street Nice CA, also known as Assessors Parcel Number 031-201-01, and owned by Robert and Georgia Owens be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,319.42 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for Robert and Georgia Owens;
June 28, 2016 @ 10:25 AM
Supervisorial District 3
Date: May 25, 2016
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
EXECUTIVE SUMMARY:
I. PROPERTY OUTLINE:
Property Owner: Robert and Georgia Owens
Location: 7128 Liberty Street, Nice CA
APN: 031-201-01
Zoning: "R-1", Single-Family Residential District
Case #: 14-0237
II. ABATEMENT SUMMARY
On November 6, 2016 a Notice of Nuisance and Order to Abate posted at 7128 Liberty Street, Nice CA, within the Clear Lake Villas Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris, failure to dispose of trash and failure to remove or maintain weeds. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. Owens with 30 days to abate the property.
On February 1, 2016 staff from Code Enforcement solicited and obtained bids for abatement of the open and outdoor storage of junk, trash and debris on the property. On April 28, 2016 a local contractor was awarded the contract and started work soon after. On May 11, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $2,319.42 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,000.00. The administrative costs on this case amounted to $319.42.
Sample Motion:
I move that the assessment of $2,319.42 for nuisance abatement on property located at 7128 Liberty Street Nice CA, also known as Assessors Parcel Number 031-201-01, and owned by Robert and Georgia Owens be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,319.42 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Steele, and by vote of the Board, approved the Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $2319.42, for 7128 Liberty St, Nice, CA (APN 031-201-01 - Robert and Georgia Owens). The motion carried by the following vote:
Clerk’s notes: Community Development Code Enforcement Officer Mike Penhall presented the item to the Board. Mr. Penhall also gave a PowerPoint presentation of the abatement and clean up.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.610:35 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $2584.58, for 24461 Bradford Rd, Middletown, CA
(APN 013-054-10 - S. Merch Royce)
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
PROPERTY OUTLINE:
Property Owner: S. Merch Royce
Location: 24461 Bradford Road, Middletown, CA
APN: 013-054-10
Zoning: "CR", Resort Commercial District
Case #: 14-0245
II. ABATEMENT SUMMARY
On February 12, 2015, a Notice of Nuisance and Order to Abate was posted at 24461 Bradford Road Middletown, CA, and mailed certified to the property owner of record due to open and outdoor storage of junk, trash and debris, failure to dispose of trash, inoperable vehicles and substandard dwelling. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Royce with 30 days to abate the property.
On October 13, 2015 staff from Code Enforcement solicited and obtained bids for abatement of the violations on the property. On January 7, 2016 a local contractor was awarded the contract and started work soon after. On April 28, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $2,584.58 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,250.00. The administrative costs on this case amounted to $334.58.
Sample Motion:
I move that the assessment of $2,584.58 for nuisance abatement on the property located at 24461 Bradford Road Middletown CA, also known as Assessor's Parcel Number
013-054-10, and owned by S. Merch Royce be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,584.58 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for S. Merch Royce;
June 28, 2016 @ 10:35 AM
Supervisorial District 1
Date: May 24, 2016
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
EXECUTIVE SUMMARY:
PROPERTY OUTLINE:
Property Owner: S. Merch Royce
Location: 24461 Bradford Road, Middletown, CA
APN: 013-054-10
Zoning: "CR", Resort Commercial District
Case #: 14-0245
II. ABATEMENT SUMMARY
On February 12, 2015, a Notice of Nuisance and Order to Abate was posted at 24461 Bradford Road Middletown, CA, and mailed certified to the property owner of record due to open and outdoor storage of junk, trash and debris, failure to dispose of trash, inoperable vehicles and substandard dwelling. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Royce with 30 days to abate the property.
On October 13, 2015 staff from Code Enforcement solicited and obtained bids for abatement of the violations on the property. On January 7, 2016 a local contractor was awarded the contract and started work soon after. On April 28, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors confirm the assessment of $2,584.58 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,250.00. The administrative costs on this case amounted to $334.58.
Sample Motion:
I move that the assessment of $2,584.58 for nuisance abatement on the property located at 24461 Bradford Road Middletown CA, also known as Assessor's Parcel Number
013-054-10, and owned by S. Merch Royce be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,584.58 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Comstock, and by vote of the Board, approved the Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $2584.58, for 24461 Bradford Rd, Middletown, CA (APN 013-054-10 - S. Merch Royce) . The motion carried by the following vote:
Clerk’s notes: Community Development Code Enforcement Officer Mike Penhall presented the item to the Board. Mr. Penhall also gave a PowerPoint presentation on the abatement of the property.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.710:45 A.M. - PUBLIC HEARING - Consideration of proposed update to the Housing Element portion of the General Plan (GPAP 16-05) and Negative Declaration based on Initial Study (IS 16-11)
Public Hearing
approved
Carried 4-0 — moved by Steele
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
I. SUMMARY OF REQUEST
State Housing Law (Government Code �6580 et seq.) requires all communities to assess the affordability of their housing and to maintain an inventory of resources relevant to meeting the needs of both existing and future populations, every five years. This document is an update to the previous 2009-2014 Housing Element, adopted in 2012, and amends Chapter four of the Lake County General Plan (2008).
Only minor updates were required as the previous Housing Element was out of sync with state scheduled time frames by two (2) years. While the process was fairly on track at the close of 2014, events in 2015 precluded the ability of the County to complete it on time.
The extensive housing impacts of the September 2015 Valley Fire, created additional roadblocks to timely completion. As more than 1300 homes were lost in that fire, it was determined that to adequately address the impacts of the Fire, as well as the County's long-term recovery, the 2014-2019 Housing Element should first establish the housing conditions, needs and policies in existence before the fire. This is therefore a living document, and recognizes that new information regarding changing housing needs as a result of the fires will likely require amendments to this document in the summer or fall of 2016.
Upon completion of this public hearing, it is recommended that the Board of Supervisors adopt the Draft Housing Element 2014-19, as amended by the State Department of Housing and Community Development (HCD), and approve the Negative Declaration for same, based on Initial Study IS 16-11.
II. HOUSING ELEMENT OVERVIEW
The Housing Element consists of four main components: affordable housing need; available resources; constraints to development; and county policies and implementation programs to help address needs.
Section 1 is comprised of goals, policies and implementation measures. These measures are geared towards meeting the statewide housing goals of "...ensuring all Californians the opportunity to obtain safe, adequate housing in a suitable living environment." through the:
* Provision of new housing;
* Preservation of existing housing and neighborhoods;
* Reduction of housing costs; and
* Improvement of housing conditions for special needs groups.
Section 2 contains an Affordable Housing Site Inventory for Vacant and Underutilized parcels, presented in both table and map formats. State Law requires that each jurisdiction provide adequate land area and zoning densities to accommodate projected needs for the 2014-2019 planning cycle. In accordance with the 2013 Lake County Regional Housing Needs Plan, the unincorporated areas of the County should have land suitable for the provision of 200 very low-income, 122 low-income, 142 moderate-income, and 332 above moderate-income housing units.
Section 3 discusses housing needs through the analysis of household demographics, employment characteristics, existing housing stock, and other special housing needs and considerations. The county has more than enough land available to meet both near and long term housing needs.
Section 4 details the current adequacy of public facilities infrastructure, and inventories available to non-profit, local, State and Federal housing assistance programs. Central water and sewer have created some constraints in the past few years. Additionally, well and septic systems in many areas are inadequate for the clusters of population densities in many rural locations.
Section 5 focuses on real and potential constraints to the development of affordable housing such as financial realities, government regulations and process requirements, and environmental site challenges. Most notably, in this Housing Element constraints also include infrastructure availability and the necessity of forming strong partnerships between non-profit housing organizations and government agencies, since the dissolution of the Redevelopment Agency.
Lastly, Section 6 evaluates progress made in addressing goals and implementation measures that have been accomplished during the 2009-2014 Housing Element planning cycle. A few important zoning ordinance amendments were passed in 2014 and 2015 that addressed Emergency Shelters, Density Bonus's for low income units, expansion of "Granny Unit" definitions, parking reductions and priority water and sewer service for affordable units.
III. DISCUSSION
During 2011 to 2012 both Community Development Staff and the Board appointed Ad Hoc Housing Advisory Committee, worked to identify potential sites for affordable housing projects. This work also included understanding and improving public infrastructure, strengthening relationships between government and non-profit organizations, and responding to the economic recession.
The State Department of Housing and Community Development does not typically count lands that are less than an acre or have a land use designation that has a density of less than 19 dwelling units per acre. However in rural unincorporated Lake County, developers generally do not build at these high densities. So in addition to identifying lands that meet the State requirements, a number of other sites are also listed as suitable for the type of developments more common in the unincorporated areas of Lake County, most notably relatively inexpensive manufactured homes served by well and septic systems.
Adequacy of infrastructure in Lake County, most particularly limitations to public water and sewer, including existing moratoriums, within County Growth Boundaries have created large constraints in several areas on the provision of housing in general. Rather than remove otherwise suitable sites from the inventory in these communities, and limiting new housing to communities with current capacity, emphasis has been placed on the need for strategic action planning to upgrade and expand sewer and water services throughout the County.
Real working relationships between government agencies and the non-profit organizations engaged in providing affordable housing and other essential housing and social services, must be the primary path forward in addressing the affordable housing gap. Government is by no means the only purveyor of housing information, solutions and assistance. Examples policies and programs include greater access for non-profit agencies to government surplus property and fee waivers for non-profit affordable housing developments. The dissolution of the Redevelopment Agency and the economic recession have forced both government and private parties to rethink how they manage housing programs and provide for the creation of new affordable housing. The demand for affordable housing is higher than ever, and without a focused effort by multiple agencies and organizations, solutions will be hard to find. The Board of Supervisors appointment of the Housing Task force will provide a forum for the stakeholder involvement necessary to be in full compliance with State Housing law, and complete the Valley Fire amendments to the Housing Element of the General Plan.
..Recommended Action
RECOMMENDED ACTION:
SAMPLE MOTIONS:
RESOLUTION ADOPTING 2014-2019 HOUSING ELEMENT AND ASSOCIATED NEGATIVE DECLARATION
I move that the Board of Supervisors approve the Final Draft Housing Element 2014-2019, as amended, and direct staff to submit this update to the State Department of Housing and Community Development (HCD) for certification. Further, I move that on the basis of Initial Study IS16-11, the Board of Supervisors approve the Negative Declaration for the 2014-2019 Housing Element.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Audrey Knight, Principal Planner
DATE: June 15, 2016
SUBJECT: Update to the Lake County General Plan, Chapter Four, the Housing Element 2014-2019, GPA 16-05; Negative Declaration (IS 16-11)
EXHIBITS: 2014-2019 Housing Element, as amended by the State Department of Housing and Community Development.
I. SUMMARY OF REQUEST
State Housing Law (Government Code �6580 et seq.) requires all communities to assess the affordability of their housing and to maintain an inventory of resources relevant to meeting the needs of both existing and future populations, every five years. This document is an update to the previous 2009-2014 Housing Element, adopted in 2012, and amends Chapter four of the Lake County General Plan (2008).
Only minor updates were required as the previous Housing Element was out of sync with state scheduled time frames by two (2) years. While the process was fairly on track at the close of 2014, events in 2015 precluded the ability of the County to complete it on time.
The extensive housing impacts of the September 2015 Valley Fire, created additional roadblocks to timely completion. As more than 1300 homes were lost in that fire, it was determined that to adequately address the impacts of the Fire, as well as the County's long-term recovery, the 2014-2019 Housing Element should first establish the housing conditions, needs and policies in existence before the fire. This is therefore a living document, and recognizes that new information regarding changing housing needs as a result of the fires will likely require amendments to this document in the summer or fall of 2016.
Upon completion of this public hearing, it is recommended that the Board of Supervisors adopt the Draft Housing Element 2014-19, as amended by the State Department of Housing and Community Development (HCD), and approve the Negative Declaration for same, based on Initial Study IS 16-11.
II. HOUSING ELEMENT OVERVIEW
The Housing Element consists of four main components: affordable housing need; available resources; constraints to development; and county policies and implementation programs to help address needs.
Section 1 is comprised of goals, policies and implementation measures. These measures are geared towards meeting the statewide housing goals of "...ensuring all Californians the opportunity to obtain safe, adequate housing in a suitable living environment." through the:
* Provision of new housing;
* Preservation of existing housing and neighborhoods;
* Reduction of housing costs; and
* Improvement of housing conditions for special needs groups.
Section 2 contains an Affordable Housing Site Inventory for Vacant and Underutilized parcels, presented in both table and map formats. State Law requires that each jurisdiction provide adequate land area and zoning densities to accommodate projected needs for the 2014-2019 planning cycle. In accordance with the 2013 Lake County Regional Housing Needs Plan, the unincorporated areas of the County should have land suitable for the provision of 200 very low-income, 122 low-income, 142 moderate-income, and 332 above moderate-income housing units.
Section 3 discusses housing needs through the analysis of household demographics, employment characteristics, existing housing stock, and other special housing needs and considerations. The county has more than enough land available to meet both near and long term housing needs.
Section 4 details the current adequacy of public facilities infrastructure, and inventories available to non-profit, local, State and Federal housing assistance programs. Central water and sewer have created some constraints in the past few years. Additionally, well and septic systems in many areas are inadequate for the clusters of population densities in many rural locations.
Section 5 focuses on real and potential constraints to the development of affordable housing such as financial realities, government regulations and process requirements, and environmental site challenges. Most notably, in this Housing Element constraints also include infrastructure availability and the necessity of forming strong partnerships between non-profit housing organizations and government agencies, since the dissolution of the Redevelopment Agency.
Lastly, Section 6 evaluates progress made in addressing goals and implementation measures that have been accomplished during the 2009-2014 Housing Element planning cycle. A few important zoning ordinance amendments were passed in 2014 and 2015 that addressed Emergency Shelters, Density Bonus's for low income units, expansion of "Granny Unit" definitions, parking reductions and priority water and sewer service for affordable units.
III. DISCUSSION
During 2011 to 2012 both Community Development Staff and the Board appointed Ad Hoc Housing Advisory Committee, worked to identify potential sites for affordable housing projects. This work also included understanding and improving public infrastructure, strengthening relationships between government and non-profit organizations, and responding to the economic recession.
The State Department of Housing and Community Development does not typically count lands that are less than an acre or have a land use designation that has a density of less than 19 dwelling units per acre. However in rural unincorporated Lake County, developers generally do not build at these high densities. So in addition to identifying lands that meet the State requirements, a number of other sites are also listed as suitable for the type of developments more common in the unincorporated areas of Lake County, most notably relatively inexpensive manufactured homes served by well and septic systems.
Adequacy of infrastructure in Lake County, most particularly limitations to public water and sewer, including existing moratoriums, within County Growth Boundaries have created large constraints in several areas on the provision of housing in general. Rather than remove otherwise suitable sites from the inventory in these communities, and limiting new housing to communities with current capacity, emphasis has been placed on the need for strategic action planning to upgrade and expand sewer and water services throughout the County.
Real working relationships between government agencies and the non-profit organizations engaged in providing affordable housing and other essential housing and social services, must be the primary path forward in addressing the affordable housing gap. Government is by no means the only purveyor of housing information, solutions and assistance. Examples policies and programs include greater access for non-profit agencies to government surplus property and fee waivers for non-profit affordable housing developments. The dissolution of the Redevelopment Agency and the economic recession have forced both government and private parties to rethink how they manage housing programs and provide for the creation of new affordable housing. The demand for affordable housing is higher than ever, and without a focused effort by multiple agencies and organizations, solutions will be hard to find. The Board of Supervisors appointment of the Housing Task force will provide a forum for the stakeholder involvement necessary to be in full compliance with State Housing law, and complete the Valley Fire amendments to the Housing Element of the General Plan.
..Recommended Action
RECOMMENDED ACTION:
SAMPLE MOTIONS:
RESOLUTION ADOPTING 2014-2019 HOUSING ELEMENT AND ASSOCIATED NEGATIVE DECLARATION
I move that the Board of Supervisors approve the Final Draft Housing Element 2014-2019, as amended, and direct staff to submit this update to the State Department of Housing and Community Development (HCD) for certification. Further, I move that on the basis of Initial Study IS16-11, the Board of Supervisors approve the Negative Declaration for the 2014-2019 Housing Element.
Supervisor Steele offered the Resolution and it was passed by roll call vote (4 ayes):
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Comstock
Absent- Supervisors: 1 - Brown
On motion of Supervisor Steele, and by vote of the Board, approved proposed update to the Housing Element portion of the General Plan (GPAP 16-05) and Negative Declaration based on Initial Study (IS 16-11). The motion carried by the following vote:
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Comstock
Absent- Supervisors: 1 - Brown
Clerk’s notes: Community Development Principal Planner Audrey Knight presented the item to the Board. Ms. Knight gave a PowerPoint presentation of the updated Housing Element plan.
Chair Smith asked if anyone present wished to speak and the following person spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
8.811:00 A.M. ASSESSMENT APPEAL HEARING: (Sitting as the Lake County Local Board of Equalization)
Daniel Fossa - Application No. 01-2014 - 9270 Wildcat Rd., Kelseyville, CA (APN 011-044-04)
Karl & Debora Bakhtiari - Application No. 02-2014 - 8268 Peninsula Dr., Kelseyville, CA (APN 044-320-13)
Action Item
denied — Pass
Staff memo
EXECUTIVE SUMMARY:
Daniel Fossa - Application No. 01-2014 - 9270 Wildcat Rd., Kelseyville, CA (APN 011-044-04)
Karl & Debora Bakhtiari - Application No. 02-2014 - 8268 Peninsula Dr., Kelseyville, CA (APN 044-320-13)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: June 15, 2016
SUBJECT: 11:00 A.M. - Assessment Appeal Hearing
EXECUTIVE SUMMARY:
Daniel Fossa - Application No. 01-2014 - 9270 Wildcat Rd., Kelseyville, CA (APN 011-044-04)
Karl & Debora Bakhtiari - Application No. 02-2014 - 8268 Peninsula Dr., Kelseyville, CA (APN 044-320-13)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Daniel Fossa's assessment appeal hearing will be continued on July 26, 2016 at 11:00 a.m.
On motion of Supervisor Farrington, and by vote of the Board, denied without predjudice the assessment appeal for Karl & Debora Bakhtiari - Application No. 02-2014 - 8268 Peninsula Dr., Kelseyville, CA (APN 044-320-13) . The motion carried by the following vote:
Clerk’s notes: Property owner Daniel Fossa presented the item to the Board. Assessor-Recorder Richard Ford had not received notification that the property owner would be here and is asking for a continuation of the hearing. Mr. Fossa agreed and the hearing will be continued on July 26, 2016 at 11:00 a.m.
Propeprty owner Karl & Deborah Bakhtiari were not present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.911:15 A.M. - Consideration of Waiving the Competitive Bidding Process Pursuant to Lake County Code Section 2-38.5 and Consideration of Approval of Agreement Between Absolute Aeration, LLC and Lake County Sanitation District in the amount of $436,614 over a Time Period of 12 to 14 Months, and Authorize the Chair to Sign.
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY: In 2014, your Board approved an agreement with the vendor to install the Blue Frog technology equipment at the north lagoon of the Southeast Regional Wastewater Treatment Plant. The biological process proved to be very effective in removing the accumulated sludge from the lagoon. In 2015, your Board approved the installation of this process at the Northwest Regional and the Kelseyville treatment plants and we are beginning similar results in sludge removal.
This proposal is to install the Blue Frog process equipment in the south lagoon at the Southeast Treatment Plant. As with the previous installations, sludge levels will be recorded by the vendor in collaboration with our operations staff to establish an agreed-to baseline for measuring performance. The same performance period and payments are similar to the original installation. The performance guarantee requires that 40% of the sludge will be removed within 12 months of start-up while meeting all regulatory discharge requirements. If this performance is not met, LACOSAN SE is to be refunded 75% of the contract price. It should be noted that this is a maintenance activity and is categorically exempt under the California Environmental Quality Act (Section 15301).
Because this patented system is only manufactured by one company (Absolute Aeration, LLC) we negotiated the attached contract ($436,614). Blue Frog Technology by Absolute Aeration, LLC is the sole source of supply and there is no possibility of competitive bidding. Staff recommends approval. Funds for this service are budgeted in the LACOSAN Southeast budget (BU 8354, account 61.60, Structures & Improvements).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $460,000.00 (Contract amount is less than budgeted amount).
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Consideration of Waiving the Competitive Bidding Process Pursuant to Lake County Code Section 2-38.5 and Consideration of Approval of Agreement Between Absolute Aeration, LLC and Lake County Sanitation District in the amount of $436,614.00 over a Time Period of 12 to 14 Months, and Authorize the Chair to Sign.
Questions regarding this matter should be addressed to Mark Dellinger.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District (LACOSAN)
FROM: Mark Dellinger, Special Districts Administrator
DATE: June 14, 2016
SUBJECT: Consideration of Waiving the Competitive Bidding Process Pursuant to Lake County Code Section 2-38.5 and Consideration of Approval of Agreement Between Absolute Aeration, LLC and Lake County Sanitation District in the amount of $436,614.00 over a Time Period of 12 to 14 Months, and Authorize the Chair to Sign.
EXECUTIVE SUMMARY: In 2014, your Board approved an agreement with the vendor to install the Blue Frog technology equipment at the north lagoon of the Southeast Regional Wastewater Treatment Plant. The biological process proved to be very effective in removing the accumulated sludge from the lagoon. In 2015, your Board approved the installation of this process at the Northwest Regional and the Kelseyville treatment plants and we are beginning similar results in sludge removal.
This proposal is to install the Blue Frog process equipment in the south lagoon at the Southeast Treatment Plant. As with the previous installations, sludge levels will be recorded by the vendor in collaboration with our operations staff to establish an agreed-to baseline for measuring performance. The same performance period and payments are similar to the original installation. The performance guarantee requires that 40% of the sludge will be removed within 12 months of start-up while meeting all regulatory discharge requirements. If this performance is not met, LACOSAN SE is to be refunded 75% of the contract price. It should be noted that this is a maintenance activity and is categorically exempt under the California Environmental Quality Act (Section 15301).
Because this patented system is only manufactured by one company (Absolute Aeration, LLC) we negotiated the attached contract ($436,614). Blue Frog Technology by Absolute Aeration, LLC is the sole source of supply and there is no possibility of competitive bidding. Staff recommends approval. Funds for this service are budgeted in the LACOSAN Southeast budget (BU 8354, account 61.60, Structures & Improvements).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $436,614.00
Amount Budgeted: $460,000.00 (Contract amount is less than budgeted amount).
Additional Requested: n/a
Annual Cost (if planned for future years): n/a
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
Consideration of Waiving the Competitive Bidding Process Pursuant to Lake County Code Section 2-38.5 and Consideration of Approval of Agreement Between Absolute Aeration, LLC and Lake County Sanitation District in the amount of $436,614.00 over a Time Period of 12 to 14 Months, and Authorize the Chair to Sign.
Questions regarding this matter should be addressed to Mark Dellinger.
On motion of Supervisor Steele, and by vote of the Board, approved the Agreement between Absolute Aeration, LLC and Lake County Sanitation District in the amount of $436,614 over a Time Period of 12 to 14 Months. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Mark Dellinger introduced Absolute Aeration Chief Executive Officer Rick Roberts and President Grace Corbino to the Board. Ms. Corbino gave a PowerPoint presentation about Blue Frog Technology for sludge removal. Special Districts Compliance Coordinator Jan Coppinger was also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Resolution in Support of Hope Crisis Response Network to Construct a Dormitory and Rebuild Homes for Uninsured and Under-Insured Victims of the Valley Fire and to Rescind Resolution No. 2016-60.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
On April 5, 2016, your Board adopted Resolution No. 2016-60 to support construction, and use of County land at Trailside Park, for the dormitory to house volunteer construction workers working under Hope Crisis Response Network (HCRN).
As you may be aware, the County land at Trailside Park is no longer under consideration. The attached Resolution proclaims the Board's support of HCRN's humanitarian efforts overall, to rebuild housing of uninsured and underinsured victims of the Valley Fire and hereby rescinds Resolution No. 2016-60 designating Trailside Park.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Adopt Resolution in Support of Hope Crisis Response Network to Construct a Dormitory and Rebuild Homes for Uninsured and Under-Insured Victims of the Valley Fire and to Rescind Resolution No. 2016-60.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 28, 2016
SUBJECT: Adopt Resolution in Support of Hope Crisis Response Network to Construct a Dormitory and Rebuild Homes for Uninsured and Under-Insured Victims of the Valley Fire and to Rescind Resolution No. 2016-60.
EXECUTIVE SUMMARY:
On April 5, 2016, your Board adopted Resolution No. 2016-60 to support construction, and use of County land at Trailside Park, for the dormitory to house volunteer construction workers working under Hope Crisis Response Network (HCRN).
As you may be aware, the County land at Trailside Park is no longer under consideration. The attached Resolution proclaims the Board's support of HCRN's humanitarian efforts overall, to rebuild housing of uninsured and underinsured victims of the Valley Fire and hereby rescinds Resolution No. 2016-60 designating Trailside Park.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Adopt Resolution in Support of Hope Crisis Response Network to Construct a Dormitory and Rebuild Homes for Uninsured and Under-Insured Victims of the Valley Fire and to Rescind Resolution No. 2016-60.
Supervisor Comstock offered the Resolution and it was passed by roll call vote (4 ayes):
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Letter in Support of the National Emergency Dislocated Worker Grant (NEDWG), Administered by California Human Development (CHD) to La Cooperative Campesina de California and Authorize the Chair to Sign.
Letter
approved as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, The National Emergency Dislocated Worker Grant (NEDWG) is providing temporary and long-term employment to survivors of the Valley Fire. This program is designed to assist Lake County recover physically and economically from the Valley Fire.
The attached letter of support outlines the tasks and projects program participants are dutifully filling.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Letter in Support of the National Emergency Dislocated Worker Grant (NEDWG), Administered by California Human Development (CHD) to La Cooperative Campesina de California and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 28, 2016
SUBJECT: Approve Letter in Support of the National Emergency Dislocated Worker Grant (NEDWG), Administered by California Human Development (CHD) to La Cooperative Campesina de California and Authorize the Chair to Sign.
EXECUTIVE SUMMARY:
As your Board is aware, The National Emergency Dislocated Worker Grant (NEDWG) is providing temporary and long-term employment to survivors of the Valley Fire. This program is designed to assist Lake County recover physically and economically from the Valley Fire.
The attached letter of support outlines the tasks and projects program participants are dutifully filling.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Letter in Support of the National Emergency Dislocated Worker Grant (NEDWG), Administered by California Human Development (CHD) to La Cooperative Campesina de California and Authorize the Chair to Sign.
On motion of Supervisor Comstock, and by vote of the Board, approved as amended a Letter in Support of the National Emergency Dislocated Worker Grant (NEDWG), Administered by California Human Development (CHD) to La Cooperative Campesina de California. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. California Human Development Regional Representative Eugenio Ortega was also present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration to adjourn Board of Supervisors meeting July 5, 2016.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
I respectfully request the Board adjourn the July 5, 2016 Board of Supervisor due to the preceding holiday (July 4th).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: n/a
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
By motion, adjourn the July 5, 2016 Board of Supervisors.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Chair Brown
DATE: June 28, 2016
SUBJECT: Consideration to adjourn the Board of Supervisors meeting scheduled for July 5, 2016
EXECUTIVE SUMMARY:
I respectfully request the Board adjourn the July 5, 2016 Board of Supervisor due to the preceding holiday (July 4th).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: n/a
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
By motion, adjourn the July 5, 2016 Board of Supervisors.
On motion of Supervisor Comstock, and by vote of the Board, approved the adjournment of the Board of Supervisors meeting July 5, 2016. The motion carried by the following vote:
Clerk’s notes: Chair Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.5Consideration of the following appointments:
Building Board of Appeals
Action Item
approved — Pass
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Building Board of Appeals - Four (4) vacancies - Representative from District 1, 2, 3, and 5
Application received: Richard Adams - new applicant, District 1 Representative
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: June 15, 2016
SUBJECT: Consideration of appointment to the Building Board of Appeals
EXECUTIVE SUMMARY:
Building Board of Appeals - Four (4) vacancies - Representative from District 1, 2, 3, and 5
Application received: Richard Adams - new applicant, District 1 Representative
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Comstock, and by vote of the Board, appointed Richard Adams as the District 1 Representative for the Building Board of Appeals. The motion carried by the following vote:
Clerk’s notes: Chair Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6Approve Second Amendment to Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for FY 2015-16, an Increase of $30,000 for a new contract maximum of $90,000 and authorize Chair to Sign.
Action Item
not acted on
Staff memo
FISCAL IMPACT (Narrative): Due to the increase in utilization at this facility, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement with Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for an increase of $30,000 for a new contract maximum of $90,000.
The $30,000 increase will be funded by re-allocating $30,000 from unassigned funds within the same level of care. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for a new contract maximum of $90,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 28, 2016
SUBJECT: Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for Fiscal Year 2015-16. Under the Agreement, Lake County Behavioral Health is obligated to pay the current negotiated rate for Specialty Mental Health Services received by any Lake County Medi-Cal beneficiaries placed at Victor Treatment Centers, Inc.
BACKGROUND AND DISCUSSION: Victor Treatment Centers, Inc.'s facility in Santa Rosa, CA is an RCL 14 placement for children and youth in need of a more intensive program milieu. As additional Lake County Medi-Cal beneficiaries have been placed at Victor Treatment Centers, Inc.'s Santa Rosa facility by Lake County Child Welfare or Probation, Lake County Behavioral Health is requesting an increase in the contract maximum.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $60,000
Contract Amount (with Amendment): $90,000
Unobligated Funds for Amendment: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Due to the increase in utilization at this facility, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement with Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for an increase of $30,000 for a new contract maximum of $90,000.
The $30,000 increase will be funded by re-allocating $30,000 from unassigned funds within the same level of care. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health requests approval of the Second Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Fiscal Year 2015-16 for a new contract maximum of $90,000 and to authorize the Board Chair to sign the Amendment.
This item was duplicated by Granicus and was approved as Consent Agenda Item 7.10.
9.7Consideration of Appointments to the newly consolidated Lake County Resource Conservation District
Action Item
approved — Pass
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On March 16, 2016 the Lake County Local Areas Formation Commission (LAFCo) approved a resolution consolidating the East Lake and West Lake Resource Conservation Districts (RCD) to form a consolidated Lake County RCD, with boundaries and Sphere of Influence corresponding to those of the county itself. It is anticipated that this consolidation will permit the District to achieve significant economies and efficiencies, and to provide better service to the residents of the county. Consolidation will be effective as of July 1, 2016, when LAFCo documentation is filed with the Lake County Recorder.
The consolidation document provides that the new District will have seven Directors to be appointed by the Board of Supervisors. The consolidated board will consist of one Director from each supervisorial district, and two at-large directors. Recognizing that it might be impossible to meet this composition in the formation of the initial board, a provision allows for members of the existing boards to continue as Directors.
Applications have been received from
*Paul Aigner, District 1
*Charlotte Griswold, District 2
*Judy Cox, District 3
Harry Lyons, District 5
*Victoria Brandon, At-large
*James Bridges, At-large
*William Lincoln, continuing East Lake Director
* Current member of the East Lake or West Lake RCD board.
The consolidation document specifies that each director will serve for a four-year overlapping term. To achieve this provision it is necessary that three of the initial Directors be appointed to a two-year term, and four to a four-year term.
..Recommended Action
RECOMMENDED ACTION:
I respectfully request your Board take the following action:
(a) Appoint Paul Aigner as District 1 Supervisor to the Lake County Resource Conservation District
(b) Appoint Charlotte Griswold as District 2 Supervisor to the Lake County Resource Conservation District
(c) Appoint Judy Cox as District 3 Supervisor to the Lake County Resource Conservation District
(d) Appoint Harry Lyons as District 5 Supervisor to the Lake County Resource Conservation District
(e) Appoint Victoria Brandon as Member At-large to the Lake County Resource Conservation District
(f) Appoint James Bridges as Member At-large to the Lake County Resource Conservation District
(g) Appoint William Lincoln as continuing East Lake Director to the Lake County Resource Conservation District
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Victoria Brandon
DATE: June 28, 2016
SUBJECT: Consideration of Appointment of Directors to newly consolidated Lake County Resource Conservation District
EXECUTIVE SUMMARY:
On March 16, 2016 the Lake County Local Areas Formation Commission (LAFCo) approved a resolution consolidating the East Lake and West Lake Resource Conservation Districts (RCD) to form a consolidated Lake County RCD, with boundaries and Sphere of Influence corresponding to those of the county itself. It is anticipated that this consolidation will permit the District to achieve significant economies and efficiencies, and to provide better service to the residents of the county. Consolidation will be effective as of July 1, 2016, when LAFCo documentation is filed with the Lake County Recorder.
The consolidation document provides that the new District will have seven Directors to be appointed by the Board of Supervisors. The consolidated board will consist of one Director from each supervisorial district, and two at-large directors. Recognizing that it might be impossible to meet this composition in the formation of the initial board, a provision allows for members of the existing boards to continue as Directors.
Applications have been received from
*Paul Aigner, District 1
*Charlotte Griswold, District 2
*Judy Cox, District 3
Harry Lyons, District 5
*Victoria Brandon, At-large
*James Bridges, At-large
*William Lincoln, continuing East Lake Director
* Current member of the East Lake or West Lake RCD board.
The consolidation document specifies that each director will serve for a four-year overlapping term. To achieve this provision it is necessary that three of the initial Directors be appointed to a two-year term, and four to a four-year term.
..Recommended Action
RECOMMENDED ACTION:
I respectfully request your Board take the following action:
(a) Appoint Paul Aigner as District 1 Supervisor to the Lake County Resource Conservation District
(b) Appoint Charlotte Griswold as District 2 Supervisor to the Lake County Resource Conservation District
(c) Appoint Judy Cox as District 3 Supervisor to the Lake County Resource Conservation District
(d) Appoint Harry Lyons as District 5 Supervisor to the Lake County Resource Conservation District
(e) Appoint Victoria Brandon as Member At-large to the Lake County Resource Conservation District
(f) Appoint James Bridges as Member At-large to the Lake County Resource Conservation District
(g) Appoint William Lincoln as continuing East Lake Director to the Lake County Resource Conservation District
On motion of Supervisor Comstock, and by vote of the Board, approved appointments to the newly consolidated Lake County Resource Conservation District. The following people were appointed: Paul Aigner, District 1, Charlotte Griswold, District 2, July Cox, District 3, Harry Lyons, District 5, Victoria Brandon, At-large, James Bridges, At-large, William Lincoln, continuing East Lake Director.
The motion carried by the following vote:
Clerk’s notes: Chair Smith presented the item to the Board. Victoria Brannan discussed the consolidation of the new District.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
9.8Consideration of Approval of Agreement between the County of Lake and Quincy Engineering, Inc for Construction Management Services for Foard Road at Andererson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects, in Lake County, CA
Agreement
approved — Pass
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
Proposals were received from Dillon & Murphy, Quincy Engineering, and The Hanna Group as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked Quincy Engineering and The Hanna Group first and second, respectively. Quincy Engineering was selected for Foard Road at Anderson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects. Staff negotiated the proposed fee with Quincy Engineering and they have agreed that the fee for their services will not exceed $341,509.72.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Foard Road at Anderson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects with Quincy Engineering in the amount not to exceed $341,509.72 and authorize the Chairman to execute said Agreement.
EXECUTIVE SUMMARY:
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $341,509.72
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): he Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Foard Road at Anderson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects with Quincy Engineering in the amount not to exceed $341,509.72 and authorize the Chairman to execute said Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 15, 2016
SUBJECT: On February 3, 2016, the Department of Public Works issued a Request for Proposals (RFP) for 2016 Construction Management Services for HBP-Funded Bridge Projects. Three bridge replacement projects were included in this RFP: Mathews Road at Manning Creek (14C-0082), Foard Road at Anderson Creek (14C-0076), and Dry Creek Road at Dry Creek (14C-0070).
Proposals were received from Dillon & Murphy, Quincy Engineering, and The Hanna Group as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked Quincy Engineering and The Hanna Group first and second, respectively. Quincy Engineering was selected for Foard Road at Anderson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects. Staff negotiated the proposed fee with Quincy Engineering and they have agreed that the fee for their services will not exceed $341,509.72.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Foard Road at Anderson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects with Quincy Engineering in the amount not to exceed $341,509.72 and authorize the Chairman to execute said Agreement.
EXECUTIVE SUMMARY:
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $341,509.72
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): he Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Foard Road at Anderson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects with Quincy Engineering in the amount not to exceed $341,509.72 and authorize the Chairman to execute said Agreement.
On motion of Supervisor Comstock, and by vote of the Board, approved the Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for Foard Road at Andererson Creek and Dry Creek Road at Dry Creek Bridge Replacement Projects, in Lake County, CA. The motion carried by the following vote:
Clerk’s notes: Public Works Civil Engineer Fred Pezeshk presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9Consideration of Approval of Notice of Award and Contract for the Matthews Road at Manning Creek Bridge Replacement Project; Bid No. 16-02, Federal Aid Project No. BRLO-5914 (072), to Granite Construction Company, in the amount of $1,220,798.90 and authorize the Chair to sign Agreement and Notice of Award.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, June 15, 2016. Six (6) bids were received and the apparent lowest responsible bidder was Granite Construction Company, Ukiah, CA (Granite). Please refer to the attached bid tabulation.
It should be noted that there was a minor irregularity in Granite's bid, specifically they failed to acknowledge receipt of Addendum No. 2. Addendum No. 2 modified a bid form that was used to list the subcontractors proposed for the project. In using the original bid form, Granite actually provided more information than the revised form requested.
The project specifications for bidding provided the following:
"The County may waive any informalities or minor defects or reject all bids"
In my opinion, the use of the original bid form did not provide Granite with an unfair bidding advantage, and I recommend that the Board make a finding that Granite's failure to acknowledge Addendum No. 2 was a minor defect, and by waiving that requirement, they were the lowest, responsible bidder.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Mathews Road Bridge over Manning Creek near Lakeport, CA.
Staff recommends that the Board of Supervisors find that Granite Construction Company's failure to acknowledge Addendum No. 2 did not provide an unfair bidding advantage, and in accordance with the project specifications waive the requirement as a minor defect and Award the Contract for the Mathews Road at Manning Creek Bridge Replacement Project to Granite Construction Company in the amount of $1,220,798.90 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: 1,220,798.90
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors find that Granite Construction Company's failure to acknowledge Addendum No. 2 did not provide an unfair bidding advantage, and in accordance with the project specifications waive the requirement as a minor defect and Award the Contract for the Mathews Road at Manning Creek Bridge Replacement Project to Granite Construction Company in the amount of $1,220,798.90 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 16, 2016
SUBJECT: Approve Award Bid for the Matthews Road at Manning Creek Bridge Replacement Project; Bid No. 16-02, Federal Aid Project No. BRLO-5914 (072), to Granite Construction Company, in the amount of $1,220,798.90 and authorize the Chair to sign Agreement and Notice of Award.
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, June 15, 2016. Six (6) bids were received and the apparent lowest responsible bidder was Granite Construction Company, Ukiah, CA (Granite). Please refer to the attached bid tabulation.
It should be noted that there was a minor irregularity in Granite's bid, specifically they failed to acknowledge receipt of Addendum No. 2. Addendum No. 2 modified a bid form that was used to list the subcontractors proposed for the project. In using the original bid form, Granite actually provided more information than the revised form requested.
The project specifications for bidding provided the following:
"The County may waive any informalities or minor defects or reject all bids"
In my opinion, the use of the original bid form did not provide Granite with an unfair bidding advantage, and I recommend that the Board make a finding that Granite's failure to acknowledge Addendum No. 2 was a minor defect, and by waiving that requirement, they were the lowest, responsible bidder.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Mathews Road Bridge over Manning Creek near Lakeport, CA.
Staff recommends that the Board of Supervisors find that Granite Construction Company's failure to acknowledge Addendum No. 2 did not provide an unfair bidding advantage, and in accordance with the project specifications waive the requirement as a minor defect and Award the Contract for the Mathews Road at Manning Creek Bridge Replacement Project to Granite Construction Company in the amount of $1,220,798.90 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: 1,220,798.90
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors find that Granite Construction Company's failure to acknowledge Addendum No. 2 did not provide an unfair bidding advantage, and in accordance with the project specifications waive the requirement as a minor defect and Award the Contract for the Mathews Road at Manning Creek Bridge Replacement Project to Granite Construction Company in the amount of $1,220,798.90 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
On motion of Supervisor Farrington, and by vote of the Board, approved the Notice of Award and Contract for the Matthews Road at Manning Creek Bridge Replacement Project; Bid No. 16-02, Federal Aid Project No. BRLO-5914 (072), to Granite Construction Company, in the amount of $1,220,798.90. The motion carried by the following vote:
Clerk’s notes: Public Works Civil Engineer Fred Pezeshk presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.10Consideration of Approval of Agreement between the County of Lake and The Hanna Group for Construction Management Services for Mathews Road at Manning Creek Bridge Replacement Project, near Lakeport, CA
Agreement
approved — Pass
Carried 4-0 — moved by Farrington (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: On February 3, 2016, the Department of Public Works issued a Request for Proposals (RFP) for 2016 Construction Management Services for HBP-Funded Bridge Projects. Three bridge replacement projects were included in this RFP: Mathews Road at Manning Creek (14C-0082), Foard Road at Anderson Creek (14C-0076), and Dry Creek Road at Dry Creek (14C-0070).
Proposals were received from Dillon & Murphy, Quincy Engineering, and The Hanna Group as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked Quincy Engineering and The Hanna Group first and second, respectively. The Hanna Group was selected for the Mathews Road Bridge Replacement Project. Staff negotiated the proposed fee with The Hanna Group and they have agreed that the fee for their services will not exceed $230,401.72.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Mathews Road at Manning Creek with The Hanna Group in the amount not to exceed $230,401.72 and authorize the Chairman to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $230,401.72
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Mathews Road at Manning Creek with The Hanna Group in the amount not to exceed $230,401.72 and authorize the Chairman to execute said Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 13, 2016
SUBJECT: Approval of Agreement between the County of Lake and The Hanna Group for Construction Management Services for Mathews Road at Manning Creek Bridge Replacement Project, near Lakeport, CA
EXECUTIVE SUMMARY: On February 3, 2016, the Department of Public Works issued a Request for Proposals (RFP) for 2016 Construction Management Services for HBP-Funded Bridge Projects. Three bridge replacement projects were included in this RFP: Mathews Road at Manning Creek (14C-0082), Foard Road at Anderson Creek (14C-0076), and Dry Creek Road at Dry Creek (14C-0070).
Proposals were received from Dillon & Murphy, Quincy Engineering, and The Hanna Group as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked Quincy Engineering and The Hanna Group first and second, respectively. The Hanna Group was selected for the Mathews Road Bridge Replacement Project. Staff negotiated the proposed fee with The Hanna Group and they have agreed that the fee for their services will not exceed $230,401.72.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Mathews Road at Manning Creek with The Hanna Group in the amount not to exceed $230,401.72 and authorize the Chairman to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $230,401.72
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Mathews Road at Manning Creek with The Hanna Group in the amount not to exceed $230,401.72 and authorize the Chairman to execute said Agreement.
On motion of Supervisor Farrington, and by vote of the Board, approved the Agreement between the County of Lake and The Hanna Group for Construction Management Services for Mathews Road at Manning Creek Bridge Replacement Project, near Lakeport, CA. The motion carried by the following vote:
Clerk’s notes: Public Works Civil Engineer Fred Pezeshk presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.11Consideration of Approval of an Administering Agency-State Master Agreement for Federal Aid Projects and adoption of a Resolution Authorizing the Director of Public Works to Approve Supplements to the Master Agreement.
Agreement
approved — Pass
Carried 4-0 — moved by Farrington
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The Department of Public Works is required to enter into a Master Agreement with the State in order to be eligible for Federal-Aid funds for transportation projects. As funding becomes available, Supplemental Agreements are prepared that are project specific. Historically, your Board has approved the Master Agreement and adopted a Resolution that allows the Public Works Director to act on behalf of the County and sign the subsequent Supplemental Agreements. Today's item continues that practice.
Enclosed is Master Agreement No. 01-5914F15 between the County of Lake and the State of California. This Agreement provides the framework for the utilization of Federal-Aid funding for transportation projects.
Also enclosed is the proposed Resolution that will authorize the Public Works Director to sign Local Agency-State Supplements to Master Agreement No. 01-5914F15 that will provide funding for subsequent projects.
Staff recommends your Board's approval of the Master Agreement No. 01-5914F15 and Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Supplements to said Master Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board's approval of the Master Agreement No. 01-5914F15 and Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Supplements to said Master Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 16,2016
SUBJECT: Approve an Administering Agency-State Master Agreement for Federal-Aid Projects and Adopt a Resolution to Authorize the Public Works Director to Approve Supplements to the Master Agreement
EXECUTIVE SUMMARY: The Department of Public Works is required to enter into a Master Agreement with the State in order to be eligible for Federal-Aid funds for transportation projects. As funding becomes available, Supplemental Agreements are prepared that are project specific. Historically, your Board has approved the Master Agreement and adopted a Resolution that allows the Public Works Director to act on behalf of the County and sign the subsequent Supplemental Agreements. Today's item continues that practice.
Enclosed is Master Agreement No. 01-5914F15 between the County of Lake and the State of California. This Agreement provides the framework for the utilization of Federal-Aid funding for transportation projects.
Also enclosed is the proposed Resolution that will authorize the Public Works Director to sign Local Agency-State Supplements to Master Agreement No. 01-5914F15 that will provide funding for subsequent projects.
Staff recommends your Board's approval of the Master Agreement No. 01-5914F15 and Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Supplements to said Master Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board's approval of the Master Agreement No. 01-5914F15 and Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Supplements to said Master Agreement.
On motion of Supervisor Farrington, and by vote of the Board, approved the Administering Agency-State Master Agreement for Federal Aid Projects. The motion carried by the following vote:
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Comstock
Absent- Supervisors: 1 - Brown
Supervisor Farrington offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Public Works Civil Engineer Fred Pezeshk presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.12Consideration of Approval of Food Services Agreement with Trinity Services Group Inc, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions.
Action Item
approved — Pass
Carried 4-0 — moved by Farrington (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On March 15, 2016, the Sheriff's Department was authorized to enter into contract negotiations with Trinity Services Group, Inc to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. This contract is for a period of 3 years with the option for two (2), one (1) year extensions. Cost per meal is based on inmate population and can be found on page 11. The purchases will be made by Trinity Services Group, Inc. and the actual meal preparation will be done by those incarcerated in the facility. Incarcerated individuals will be trained on food services preparation.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost: $575,000
Amount Budgeted: $575,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The cost of food services are budgeted in the Sheriff/Jail budget 2301, object code 13.00.
STAFFING IMPACT (if applicable): The one remaining Cook's position has been eliminated in the FY 16/17 budget. The employee has since been promoted to a Correctional Aide.
..Recommended Action
RECOMMENDED ACTION:
Approval of Food Services Agreement with Trinity Services Group Inc, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 13, 2016
SUBJECT: Approval of Food Services Agreement with Trinity Services Group Inc, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions.
EXECUTIVE SUMMARY:
On March 15, 2016, the Sheriff's Department was authorized to enter into contract negotiations with Trinity Services Group, Inc to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. This contract is for a period of 3 years with the option for two (2), one (1) year extensions. Cost per meal is based on inmate population and can be found on page 11. The purchases will be made by Trinity Services Group, Inc. and the actual meal preparation will be done by those incarcerated in the facility. Incarcerated individuals will be trained on food services preparation.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost: $575,000
Amount Budgeted: $575,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The cost of food services are budgeted in the Sheriff/Jail budget 2301, object code 13.00.
STAFFING IMPACT (if applicable): The one remaining Cook's position has been eliminated in the FY 16/17 budget. The employee has since been promoted to a Correctional Aide.
..Recommended Action
RECOMMENDED ACTION:
Approval of Food Services Agreement with Trinity Services Group Inc, to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions.
On motion of Supervisor Farrington, and by vote of the Board, approved the Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility for a period of three (3) years, with two (2) one (1) year extensions. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Correctional Captain Greg Hosman was also present and spoke.
Chair Smith asked if anyone present wished to speak and the following person spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
9.13Consideration of Recommendation that both Tjesto and Max be retired to Sgt. Gary Frace of the Lake County Sheriff’s Department for the cost of $1.00 each per the DSA MOU section 2.6.6.
Action Item
approved — Pass
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department has found it necessary to retire one of our protection/drug K-9'S, Tjesto, due to the loss of his handler. Because of the age of this K-9, it would not be cost effective for the Department to train a new handler. Tjesto will be retired and assigned to Gary Frace.
Another one of the Department's drug K-9's, Max will be retired at the same time due to his failing eyesight.
Under section 2.6.6 of the DSA MOU, the handler has the right to purchase this canine for $1.00. Since Deputy Jake Steely's passing, Sergeant Gary Frace has been caring for this animal and will assume all responsibility for Tjesto at this time. Sergeant Gary Frace, who is also Max's handler, will be exercising his right of first refusal to purchase this K-9 for $1.00.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Recommendation that both Tjesto and Max be retired to Sgt. Gary Frace of the Lake County Sheriff's Department for the cost of $1.00 each per the DSA MOU section 2.6.6.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 6, 2016
SUBJECT: Recommendation that two (2) Sheriff's Department K-9's, Tjesto and Max be retired to Sgt. Gary Frace of the Lake County Sheriff's Department for the cost of $1.00 each per the DSA MOU section 2.6.6.
EXECUTIVE SUMMARY:
The Sheriff's Department has found it necessary to retire one of our protection/drug K-9'S, Tjesto, due to the loss of his handler. Because of the age of this K-9, it would not be cost effective for the Department to train a new handler. Tjesto will be retired and assigned to Gary Frace.
Another one of the Department's drug K-9's, Max will be retired at the same time due to his failing eyesight.
Under section 2.6.6 of the DSA MOU, the handler has the right to purchase this canine for $1.00. Since Deputy Jake Steely's passing, Sergeant Gary Frace has been caring for this animal and will assume all responsibility for Tjesto at this time. Sergeant Gary Frace, who is also Max's handler, will be exercising his right of first refusal to purchase this K-9 for $1.00.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Recommendation that both Tjesto and Max be retired to Sgt. Gary Frace of the Lake County Sheriff's Department for the cost of $1.00 each per the DSA MOU section 2.6.6.
On motion of Supervisor Comstock, and by vote of the Board, approved the contract for both Tjesto and Max to be retired to Sgt. Gary Frace of the Lake County Sheriff’s Department for the cost of $1.00 each per the DSA MOU section 2.6.6.. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item would close.
9.14Consideration of Approval of waivers of the 900 hour limit for certain positions within the Sheriff’s Department
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests authorization to waive the 900 hour limit for the following:
Lloyd Wells. This employee is funded in the Sheriff/Marine Patrol budget 2205 and his salary is reimbursed by the State Department of Boating and Waterways. Hours will not exceed 960.
Terri Pankovich is currently budgeted and her wages are paid out of the Sheriff/Jail budget 2301. She is filling a vacant Correctional Officer position and assists during times of short staffing to help eliminate overtime costs. Pankovich also covers on short notice for Officers who are pulled for Court.
Human Resources requires Board approved extensions any time a 900 hour employee exceeds this amount.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Costs are budgeted in the respective budgets.
STAFFING IMPACT (if applicable):
Without the use of 900 hour employees, the County would need to authorize permanent positions.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends waivers of the 900 hour limit for the above mentioned positions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 15, 2016
SUBJECT: Approval of waivers of the 900 hour limit for certain positions within the Sheriff's Department
EXECUTIVE SUMMARY:
The Sheriff's Department requests authorization to waive the 900 hour limit for the following:
Lloyd Wells. This employee is funded in the Sheriff/Marine Patrol budget 2205 and his salary is reimbursed by the State Department of Boating and Waterways. Hours will not exceed 960.
Terri Pankovich is currently budgeted and her wages are paid out of the Sheriff/Jail budget 2301. She is filling a vacant Correctional Officer position and assists during times of short staffing to help eliminate overtime costs. Pankovich also covers on short notice for Officers who are pulled for Court.
Human Resources requires Board approved extensions any time a 900 hour employee exceeds this amount.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Costs are budgeted in the respective budgets.
STAFFING IMPACT (if applicable):
Without the use of 900 hour employees, the County would need to authorize permanent positions.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends waivers of the 900 hour limit for the above mentioned positions.
On motion of Supervisor Comstock, and by vote of the Board, approved waivers of the 900 hour limit for certain positions within the Sheriff’s Department. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.15ERRATUM - (Sitting as the Lake County Housing Commission, Board of Directors) - Consideration of Approval of Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2015/2016
Action Item
approved
Carried 5-0 — moved by Figueroa
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a revised Fiscal Year 2015/2016 budget spreadsheet detailing the changes to both revenue and expenditures for the program.
The Fiscal year 2015/2016 budget spreadsheet includes the proposed budget previously approved by your Board as well as the recommended changes. These changes reflect the actual activity in the Section 8 Program. Over the past year we have had significant turnover of vouchers, which is due in part to focusing our services on disabled seniors. This, in addition to very limited availability of rentals in our county, has led to not all vouchers being used each month. We have recently opened our Section 8 wait list and anticipate we will be fully leased up during Fiscal year 2016/2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,590,857
Amount Budgeted: $1,590,857
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Revised Lake County Housing Commission Section 8 Housing choice Voucher Program Budget for Fiscal Year 2015/2016, providing staff with a minute order to verify your actions.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Kathy Maes, Interim Social Services Director
DATE: June 28, 2016
SUBJECT: Approval of Revised Lake County Housing Commission
Section 8 Housing Choice Voucher Program Budget for
Fiscal Year 2015/2016, Providing Staff with a Minute Order
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a revised Fiscal Year 2015/2016 budget spreadsheet detailing the changes to both revenue and expenditures for the program.
The Fiscal year 2015/2016 budget spreadsheet includes the proposed budget previously approved by your Board as well as the recommended changes. These changes reflect the actual activity in the Section 8 Program. Over the past year we have had significant turnover of vouchers, which is due in part to focusing our services on disabled seniors. This, in addition to very limited availability of rentals in our county, has led to not all vouchers being used each month. We have recently opened our Section 8 wait list and anticipate we will be fully leased up during Fiscal year 2016/2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,590,857
Amount Budgeted: $1,590,857
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Revised Lake County Housing Commission Section 8 Housing choice Voucher Program Budget for Fiscal Year 2015/2016, providing staff with a minute order to verify your actions.
Thank you for your consideration.
On motion of Commissioner Figueroa, and by vote of the Board, approved the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2015/2016 . The motion carried by the following vote:
Ayes: Commissioners Figueroa, Comstock, Smith, Steele and Farrington
Absent: Commissioner Brown
The Lake County Housing Commission adjourned and reconvened as the Board of Supervisors.
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Resident Commissioner Deborah Figueroa was present.
Social Services Program Manager Edgar Perez (sitting in for Interim Social Services Director Kathy Maes) presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.16ERRATUM - (Sitting as the Lake County Housing Commission, Board of Directors) - Consideration of Approval of Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017
Action Item
approved
Carried 5-0 — moved by Figueroa
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Figueroa: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a Fiscal Year 2016/2017 budget spreadsheet detailing both revenue and expenditures for the program.
The Fiscal Year 2016/2017 budget spreadsheet includes the Revised Fiscal Year 2015/2016 budget previously approved by your Board as well as the recommended amounts for Fiscal Year 2016/2017. These changes reflect a reduction in Family Self-Sufficiency Administrative funds, funds to pay for port-outs to other counties as well as anticipation of higher reimbursement of Administrative fees. While the county still suffers from a lack of available, affordable rentals, our staff is working diligently to ensure we utilize all available vouchers.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,654,700
Amount Budgeted: $1,654,700
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017, providing staff with a minute order to verify your actions.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Kathy Maes, Interim Social Services Director
DATE: June 28, 2016
SUBJECT: Approval of Lake County Housing Commission Section 8
Housing Choice Voucher Program Budget for Fiscal
Year 2016/2017, Providing Staff with a Minute Order
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a Fiscal Year 2016/2017 budget spreadsheet detailing both revenue and expenditures for the program.
The Fiscal Year 2016/2017 budget spreadsheet includes the Revised Fiscal Year 2015/2016 budget previously approved by your Board as well as the recommended amounts for Fiscal Year 2016/2017. These changes reflect a reduction in Family Self-Sufficiency Administrative funds, funds to pay for port-outs to other counties as well as anticipation of higher reimbursement of Administrative fees. While the county still suffers from a lack of available, affordable rentals, our staff is working diligently to ensure we utilize all available vouchers.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,654,700
Amount Budgeted: $1,654,700
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017, providing staff with a minute order to verify your actions.
Thank you for your consideration.
On motion of Commissioner Figueroa, and by vote of the Board, approved the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017. The motion carried by the following vote:
Ayes: Commissioners Figueroa, Comstock, Smith, Steele and Farrington
Absent: Commissioner Brown
The Lake County Housing Commission adjourned and reconvened as the Board of Supervisors.
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Commissioner Deborah Figueroa was present.
Social Services Program Manager Edgar Perez (sitting in for Interim Social Services Director Kathy Maes) presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.17ADDENDUM: Consideration of Housing Task Force appointment categories and terms
Action Item
approved — Pass
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: absent Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
On May 17th 2016, your Board authorized the creation of Housing Task Force (HTF) to serve as the on-going voice for affordable housing in the County of Lake. Staff is requesting that the Clerk to the Board issue a press release seeking subject matter experts to serve on the task force, and direct staff to make contact directly with members of the public, and other known housing and service provision experts for their interest and availability in serving the public. Staff suggests appointments to the HTF to be made by the Board by the close of July 2016, with the initial term of service to be three years and completed by July 2019, when the next update to the Housing Element should be adopted.
..Recommended Action
Recommendations
Staff recommends your Board appoint subject matter expert volunteers with the following knowledge or affiliations:
* Self-help and non-profit housing development organizations
* Native American housing or United Native Housing Development Corporation
* Senior housing programs and opportunities
* Domestic violence sheltering and transitional housing
* Lake Family Resource Center
* Homeless issues, funding and solutions
* Financial Institution, grant funding and fiscal management
* Building and Development expertise
* Social Services programs and delivery
* Special Needs population
* Real Estate, property management, public/private transaction architecture & affordable unit retention
In addition, staff recommends that the Board also appoint County staff from several departments and agencies critical in the approval and provision of affordable housing, to stay apprised, and to provide input and expertise as needed. Staff for the HTF would initially be provided by the Planning Division as the department responsible for the on-going updates to the Housing Element.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Audrey Knight, Principal Planner
SUBJECT: Housing Task Force
DATE: June 28, 2016
On May 17th 2016, your Board authorized the creation of Housing Task Force (HTF) to serve as the on-going voice for affordable housing in the County of Lake. Staff is requesting that the Clerk to the Board issue a press release seeking subject matter experts to serve on the task force, and direct staff to make contact directly with members of the public, and other known housing and service provision experts for their interest and availability in serving the public. Staff suggests appointments to the HTF to be made by the Board by the close of July 2016, with the initial term of service to be three years and completed by July 2019, when the next update to the Housing Element should be adopted.
..Recommended Action
Recommendations
Staff recommends your Board appoint subject matter expert volunteers with the following knowledge or affiliations:
* Self-help and non-profit housing development organizations
* Native American housing or United Native Housing Development Corporation
* Senior housing programs and opportunities
* Domestic violence sheltering and transitional housing
* Lake Family Resource Center
* Homeless issues, funding and solutions
* Financial Institution, grant funding and fiscal management
* Building and Development expertise
* Social Services programs and delivery
* Special Needs population
* Real Estate, property management, public/private transaction architecture & affordable unit retention
In addition, staff recommends that the Board also appoint County staff from several departments and agencies critical in the approval and provision of affordable housing, to stay apprised, and to provide input and expertise as needed. Staff for the HTF would initially be provided by the Planning Division as the department responsible for the on-going updates to the Housing Element.
On motion of Supervisor Steele, and by vote of the Board, approved the Housing Task Force appointment categories and terms. The motion carried by the following vote:
Clerk’s notes: Community Development Principal Planner Audrey Knight presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
Clerk’s notes: The Board reconvened into Regular Session at 12:15 p.m. having taken no action.