Board Of Supervisors — Tuesday, July 26, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Leave of Absence Request of Selena Jackson, Substance Abuse Counselor, from June 16, 2016 to August 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Selena Jackson is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all Leave which can be approved by the Department Head. Per the attached Leave of Absence Request form, Ms. Jackson is requesting additional leave, from June 16, 2016 to August 31, 2016, which also exceeds my level of authority and requires Board approval.
Due to the business needs of the department to have Ms. Jackson's position as a Substance Abuse Counselor actively working, the Department Head is requesting that your Board approve the request for additional leave to August 31, 2016 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request of Selena Jackson, Substance Abuse Counselor, from June 16, 2016 to August 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 26, 2016
SUBJECT: Approve Leave of Absence Request of Selena Jackson, Substance Abuse Counselor, from June 16, 2016 to August 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
EXECUTIVE SUMMARY:
Selena Jackson is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all Leave which can be approved by the Department Head. Per the attached Leave of Absence Request form, Ms. Jackson is requesting additional leave, from June 16, 2016 to August 31, 2016, which also exceeds my level of authority and requires Board approval.
Due to the business needs of the department to have Ms. Jackson's position as a Substance Abuse Counselor actively working, the Department Head is requesting that your Board approve the request for additional leave to August 31, 2016 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request of Selena Jackson, Substance Abuse Counselor, from June 16, 2016 to August 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
7.2Adopt Proclamation Designating the Week of July 25-31 as Invasive Weed Awareness Week in Lake County, CA.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The week of July 25th - July 31st is designated as California Invasive Weed Awareness Week. The purpose of this week is to inform the public of noxious, invasive weeds that exist in Lake County.
Our department will be conducting the 13th Annual Weed Tour on July 28th, 9:00AM-12:00PM, at Anderson Marsh State Park in Lower Lake. The tour will be in and around Anderson Marsh State Park, concluding with lunch and beverages. For more information, please contact us at 263-0217
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating the Week of July 25-31, 2016 as Invasive Weed Awareness Week in Lake County, CA
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/ Sealers of Weights and Measures
DATE: July 15, 2016
SUBJECT: Adopt Proclamation Designating the Week of July 25-31, 2016 as Invasive Weed Awareness Week in Lake County, CA
EXECUTIVE SUMMARY:
The week of July 25th - July 31st is designated as California Invasive Weed Awareness Week. The purpose of this week is to inform the public of noxious, invasive weeds that exist in Lake County.
Our department will be conducting the 13th Annual Weed Tour on July 28th, 9:00AM-12:00PM, at Anderson Marsh State Park in Lower Lake. The tour will be in and around Anderson Marsh State Park, concluding with lunch and beverages. For more information, please contact us at 263-0217
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating the Week of July 25-31, 2016 as Invasive Weed Awareness Week in Lake County, CA
7.3Approve Minutes from the Board of Supervisors meeting held on July 12, 2016.
Report
passed on consent
7.4Adopt Resolution Approving the Lake County Health Services Department to Submit Acceptance Paperwork and a Certification Clause from the California Department of Public Health (CDPH) Tuberculosis Control Branch (TBCB) for Real-Time Allotment Funding for Tuberculosis (TB) Cases in Lake County in the Amount of $13,154 for FY2016-2017 and Authorizing the Board Chair to Sign Said Certification Clause
Resolution
passed on consent
Staff memo
The Health Services Public Health Division has been given the opportunity to accept Real-Time Allotment of funds from the CDPH TB Control Branch to support Lake County citizens that have TB.
Typically, local TB functions are not State funded in counties with few cases of active tuberculosis. In an effort to help TB clients that may be in need of personal support such as food, shelter or transportation, this award is comprised of $6,153 State and $7,001 Federal funds and is based on the number of TB cases and case characteristics reported by our jurisdiction between January 1 and May 31, 2016 as well as the number of completed B1-notification evaluations reported between December 1, 2015 and May 31, 2016. This type of incentive enables the client to complete a medication regimen and, in turn, safeguards the health of all Lake County citizens.
If you should have any questions, please feel free to contact either myself or Karen Tait, Health Officer, at 263-1090.
FISCAL IMPACT: _X_ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving the Lake County Health Services Department to Submit Acceptance Paperwork and a Certification Clause from the California Department of Public Health (CDPH) Tuberculosis Control Branch (TBCB) for Real-Time Allotment Funding for Tuberculosis (TB) Cases in Lake County in the Amount of $13,154 for FY2016-2017 and Authorizing the Board Chair to Sign Said Certification Clause.
Your Board's approval is recommended and requested. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: July 26, 2016
SUBJECT: Adopt Resolution Approving the Lake County Health Services Department to Submit Acceptance Paperwork and a Certification Clause from the California Department of Public Health (CDPH) Tuberculosis Control Branch (TBCB) for Real-Time Allotment Funding for Tuberculosis (TB) Cases in Lake County in the Amount of $13,154 for FY2016-2017 and Authorizing the Board Chair to Sign Said Certification Clause
EXECUTIVE SUMMARY:
The Health Services Public Health Division has been given the opportunity to accept Real-Time Allotment of funds from the CDPH TB Control Branch to support Lake County citizens that have TB.
Typically, local TB functions are not State funded in counties with few cases of active tuberculosis. In an effort to help TB clients that may be in need of personal support such as food, shelter or transportation, this award is comprised of $6,153 State and $7,001 Federal funds and is based on the number of TB cases and case characteristics reported by our jurisdiction between January 1 and May 31, 2016 as well as the number of completed B1-notification evaluations reported between December 1, 2015 and May 31, 2016. This type of incentive enables the client to complete a medication regimen and, in turn, safeguards the health of all Lake County citizens.
If you should have any questions, please feel free to contact either myself or Karen Tait, Health Officer, at 263-1090.
FISCAL IMPACT: _X_ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving the Lake County Health Services Department to Submit Acceptance Paperwork and a Certification Clause from the California Department of Public Health (CDPH) Tuberculosis Control Branch (TBCB) for Real-Time Allotment Funding for Tuberculosis (TB) Cases in Lake County in the Amount of $13,154 for FY2016-2017 and Authorizing the Board Chair to Sign Said Certification Clause.
Your Board's approval is recommended and requested. Thank you for your consideration of this request.
7.5Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2016-17 and Authorizing the Lake County Arts Council to execute the grant contract.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Shelby Posada, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the 2016-17 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2016-17 and Authorizing the Lake County Arts Council to execute the grant contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Alicia Flores, Assistant Clerk of the Board
DATE: July 26, 2016
SUBJECT: Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2016-17 and Authorizing the Lake County Arts Council to execute the grant contract.
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Shelby Posada, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the 2016-17 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2016-17 and Authorizing the Lake County Arts Council to execute the grant contract.
7.6Adopt Resolution Authorizing the Public Services Director to sign a Notice of Completion for the work performed under Agreement for the Construction and Completion of the Kelseyville Skate Park.
Action Item
pulled on consent
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY: The contract for the construction of the subject project, as authorized under the agreement dated April 5, 2016 was satisfactorily completed on July 24th, 2016.
The attached resolution authorizing the signature of the Public Services Director on the notice of completion has been prepared for your consideration.
RECOMMENDED ACTION: Adopt Resolution authorizing the Public Services Director to sign a Notice of Completion for the work performed under Agreement for the construction and completion of the Kelseyville Skate Park.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Adopt Resolution authorizing the Public Services Director to sign a Notice of Completion for the work performed under Agreement for the construction and completion of the Kelseyville Skate Park.
DATE: July 12, 2016
EXECUTIVE SUMMARY: The contract for the construction of the subject project, as authorized under the agreement dated April 5, 2016 was satisfactorily completed on July 24th, 2016.
The attached resolution authorizing the signature of the Public Services Director on the notice of completion has been prepared for your consideration.
RECOMMENDED ACTION: Adopt Resolution authorizing the Public Services Director to sign a Notice of Completion for the work performed under Agreement for the construction and completion of the Kelseyville Skate Park.
Supervisor Brown offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. Chair Brown passed the gavel for the motion.
7.7Approve Amendment Two to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for the Eastlake Landfill Expansion, an increase of $53,000 for a new contract maximum of $194,120, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On October 7, 2014, the County entered into an Agreement with SCS Engineers for engineering services to evaluate the feasibility of expanding capacity of the Eastlake Sanitary Landfill and to provide subsequent engineering, design, and permitting services should expansion be deemed feasible. In April, 2015, SCS completed a project report which included a preliminary site suitability analysis and conceptual design and cost estimates for two potential landfill expansion alternatives. Subsequent to that report the landfill experienced a deluge of complicating factors - the summer 2015 wildfires and the resultant one-time increase in tonnage; termination of the contract for solid waste import from Ukiah and the resultant reduction of a recurring solid waste revenue stream; and additional expansion alternatives surfacing from both local franchise haulers. In light of these complicating factors, in March 2016 the Lake County Solid Waste Task Force recommended an update to the landfill remaining airspace capacity and site life report, and a feasibility-level analysis of the additional expansion alternatives. SCS completed the update to the landfill remaining airspace capacity report through Amendment One to the Agreement. Amendment Two is proposed in order to complete an analysis of the additional expansion alternatives. This amendment will increase the total agreement amount by $53,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $141,120.00
Additional Requested: $53,000.00
Annual Cost (if planned for future years): N/A
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Amendment Two to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for Eastlake Landfill Expansion, an increase of $53,000 for a new contract maximum of $191,120, and authorize the Chair to sign.
Original memo text
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: July 13, 2016
SUBJECT:
Approve Amendment Two to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for Eastlake Landfill Expansion, an increase of $53,000 for a new contract maximum of $194,120, and authorize the Chair to sign.
EXECUTIVE SUMMARY: On October 7, 2014, the County entered into an Agreement with SCS Engineers for engineering services to evaluate the feasibility of expanding capacity of the Eastlake Sanitary Landfill and to provide subsequent engineering, design, and permitting services should expansion be deemed feasible. In April, 2015, SCS completed a project report which included a preliminary site suitability analysis and conceptual design and cost estimates for two potential landfill expansion alternatives. Subsequent to that report the landfill experienced a deluge of complicating factors - the summer 2015 wildfires and the resultant one-time increase in tonnage; termination of the contract for solid waste import from Ukiah and the resultant reduction of a recurring solid waste revenue stream; and additional expansion alternatives surfacing from both local franchise haulers. In light of these complicating factors, in March 2016 the Lake County Solid Waste Task Force recommended an update to the landfill remaining airspace capacity and site life report, and a feasibility-level analysis of the additional expansion alternatives. SCS completed the update to the landfill remaining airspace capacity report through Amendment One to the Agreement. Amendment Two is proposed in order to complete an analysis of the additional expansion alternatives. This amendment will increase the total agreement amount by $53,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $194,120.00
Amount Budgeted: $141,120.00
Additional Requested: $53,000.00
Annual Cost (if planned for future years): N/A
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Amendment Two to the Consultant Agreement between the County of Lake and SCS Engineers for Design Engineering Services for Eastlake Landfill Expansion, an increase of $53,000 for a new contract maximum of $191,120, and authorize the Chair to sign.
7.8Approve (a) Contract Amendments #8 and #9 between the County of Lake and Sun Ridge Systems, Inc. for the installation of both In Station and Mobile Mapping and Mobile Software in the total amount of $97,857 and authorize payment of $78,000 to be paid from Budget 2206, object code 62.74 and $19,857 to be paid from object code 28.30 and authorize Chair to sign; and (b) Approve the attached budget transfer supporting these payments from FY 2015/16.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Office is requesting your Boards' approval to amend our current contract with Sun Ridge Systems for the purchase of an additional module. Amendment #8 and #9 is for the purchase and installation of RIMS In Station and Mobile Mapping Software and RIMS Mobile Software. This software is required for the recently installed Mobile Data Terminal's (MDT's). The purchase was approved by Your Board on November 3, 2015; however a contract amendment has been requested in order for payment to be processed.
Attached are copies of the 8th and 9th Contract amendments with Sun Ridge as well as a copy of the Board memo dated October 10, 2015.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Payment will be made from the Sheriff/Rural Sheriff's budget 2206, object code 28.30 with the actual software licensing to be paid from object code 62.74. There is no cost to the County. Funds were allocated in FY 2015/16. A budget transfer in the amount of $78,000 is attached, moving monies from 28.30 to 62.74. This purchased was approved in FY 2015/16, and as funds were encumbered and a purchase order issued, payment will be retro to FY 2015/16.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of (a) Contract Amendments #8 and #9 between the County of Lake and Sun Ridge Systems, Inc. for the installation of both In Station and Mobile Mapping and Mobile Software in the total amount of $97,857 and authorize payment of $78,000 to be paid from Budget 2206, object code 62.74 and $19,857 to be paid from object code 28.30 and authorize Chair to sign, and (b) approve the attached budget transfer supporting these payments from FY 2015/16.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: July 5, 2016
SUBJECT: Approve (a) Contract Amendments #8 and #9 between the County of Lake and Sun Ridge Systems, Inc. for the installation of both In Station and Mobile Mapping and Mobile Software in the total amount of $97,857 and authorize payment of $78,000 to be paid from Budget 2206, object code 62.74 and $19,857 to be paid from object code 28.30 and authorize Chair to sign, and (b) approve the attached budget transfer supporting these payments from FY 2015/16
EXECUTIVE SUMMARY:
The Sheriff's Office is requesting your Boards' approval to amend our current contract with Sun Ridge Systems for the purchase of an additional module. Amendment #8 and #9 is for the purchase and installation of RIMS In Station and Mobile Mapping Software and RIMS Mobile Software. This software is required for the recently installed Mobile Data Terminal's (MDT's). The purchase was approved by Your Board on November 3, 2015; however a contract amendment has been requested in order for payment to be processed.
Attached are copies of the 8th and 9th Contract amendments with Sun Ridge as well as a copy of the Board memo dated October 10, 2015.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $97,857
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Payment will be made from the Sheriff/Rural Sheriff's budget 2206, object code 28.30 with the actual software licensing to be paid from object code 62.74. There is no cost to the County. Funds were allocated in FY 2015/16. A budget transfer in the amount of $78,000 is attached, moving monies from 28.30 to 62.74. This purchased was approved in FY 2015/16, and as funds were encumbered and a purchase order issued, payment will be retro to FY 2015/16.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends approval of (a) Contract Amendments #8 and #9 between the County of Lake and Sun Ridge Systems, Inc. for the installation of both In Station and Mobile Mapping and Mobile Software in the total amount of $97,857 and authorize payment of $78,000 to be paid from Budget 2206, object code 62.74 and $19,857 to be paid from object code 28.30 and authorize Chair to sign, and (b) approve the attached budget transfer supporting these payments from FY 2015/16.
7.9Approve Limited Right of Entry Agreement between the County of Lake and the City of Lakeport for the Lakeport Downtown Improvement Project-Phase II, located at 230 North Main Street, Lakeport, CA which will include removal and replacement of sidewalks, water services and sanitary sewer laterals, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lakeport City Council has approved the attached Limited Right of Entry Agreement. This is for the Lakeport Downtown Improvement Project-Phase II, located at 230 North Main Street, Lakeport, CA which will include removal and replacement of sidewalks, water services and sanitary sewer laterals. It is now being presented to the Board for approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Limited Right of Entry Agreement between the County of Lake and the City of Lakeport for the Lakeport Downtown Improvement Project-Phase II, located at 230 North Main Street, Lakeport, CA which will include removal and replacement of sidewalks, water services and sanitary sewer laterals, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
Jill Shaul, Customer Service Coordinator
DATE: July 13, 2016
SUBJECT: Approve Limited Right of Entry Agreement between the County of Lake and the City of Lakeport for the Lakeport Downtown Improvement Project-Phase II, located at 230 North Main Street, Lakeport, CA which will include removal and replacement of sidewalks, water services and sanitary sewer laterals, and authorize the Chair to sign.
EXECUTIVE SUMMARY: The Lakeport City Council has approved the attached Limited Right of Entry Agreement. This is for the Lakeport Downtown Improvement Project-Phase II, located at 230 North Main Street, Lakeport, CA which will include removal and replacement of sidewalks, water services and sanitary sewer laterals. It is now being presented to the Board for approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Limited Right of Entry Agreement between the County of Lake and the City of Lakeport for the Lakeport Downtown Improvement Project-Phase II, located at 230 North Main Street, Lakeport, CA which will include removal and replacement of sidewalks, water services and sanitary sewer laterals, and authorize the Chair to sign.
7.10(Sitting as the Lake County Watershed Protection District Board of Directors) (a) Adopt Resolution Accepting Funds Associated with the Flood System Repair Project; and (b) Adopt Resolution Accepting Standard Conditions Associated with the Flood System Repair Project.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: These Resolutions were inadvertently left off of the Agenda as part of the Agreement approved by the Board on June 7, 2016. In order to fully execute the Flood System Repair Project (FSRP), the Board of Directors needs to pass these two Resolutions in addition to the Agreement that was approved on June 7. The staff report from June 7 is provided below:
The California Department of Water Resources (CDWR) has developed the Flood System Repair Project (FSRP) to help Local Maintaining Agencies (LMAs) reduce flood risks in non-urban areas. Through FSRP, DWR will assist LMAs by providing them with technical and financial support to repair documented critical problems with flood control facilities of the State Plan of Flood Control (SPFC) in non-urban areas. The objectives of the FSRP are to:
* Repair documented critical problems.
* Repair deteriorated levee patrol roads that provide all-weather access to the levees. These roads enable effective emergency response that manages residual flood risks.
* Repair minor levee problems proactively, such as erosion sites shorter than 50 feet.
The Middle Creek Flood Control Project which provides flood protection to Upper Lake and surrounding areas is eligible for funding under the FSRP. Fortunately, we do not have documented critical problems that qualify for the FSRP; however an assessment of our entire levee system identified 0.72 miles of levee roads which warrant repair. We applied for funding in 2013 for assistance with these repairs. CDWR has approved our application and is proposing funding for repairs totaling $50,709.
The Upper Lake area is classified under this grant program as a disadvantaged community and our estimated match would be 10% with the State paying 90%. We will have to pay the entire cost up front but we will be reimbursed the estimated $45,639.00 available from the State match.
We have the funds available in the Middle Creek Project operation and maintenance fund (BU#8108) to cover the full cost of this work and then be reimbursed for the State's share. These funds have been in the budget since FY 2014-2015 and since construction won't occur during this fiscal year, the funds have been carried over to the FY 2016-2017 budget.
The various reporting and Labor Code statutes referenced in the Resolution are regulations we have complied with on numerous occasions in the past and we anticipate no issues with future compliance. Since this project involves routine maintenance, the project is Categorically Exempt from CEQA.
RECOMMENDATION
It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Two Resolutions that the Standard Conditions and accept the funds Associated with the Project Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District for LCWPD - Levee Patrol Road Gravel Repair in the amount of $45,639.00, and authorize the Chair to sign.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as the Lake County Watershed Protection District Board of Directors) (a) Adopt Resolution Accepting Funds Associated with the Flood System Repair Project; and (b) Adopt Resolution Accepting Standard Conditions Associated with the Flood System Repair Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: July 12, 2016
SUBJECT: (Sitting as the Lake County Watershed Protection District Board of Directors) (a) Adopt Resolution Accepting Funds Associated with the Flood System Repair Project; and (b) Adopt Resolution Accepting Standard Conditions Associated with the Flood System Repair Project.
EXECUTIVE SUMMARY: These Resolutions were inadvertently left off of the Agenda as part of the Agreement approved by the Board on June 7, 2016. In order to fully execute the Flood System Repair Project (FSRP), the Board of Directors needs to pass these two Resolutions in addition to the Agreement that was approved on June 7. The staff report from June 7 is provided below:
The California Department of Water Resources (CDWR) has developed the Flood System Repair Project (FSRP) to help Local Maintaining Agencies (LMAs) reduce flood risks in non-urban areas. Through FSRP, DWR will assist LMAs by providing them with technical and financial support to repair documented critical problems with flood control facilities of the State Plan of Flood Control (SPFC) in non-urban areas. The objectives of the FSRP are to:
* Repair documented critical problems.
* Repair deteriorated levee patrol roads that provide all-weather access to the levees. These roads enable effective emergency response that manages residual flood risks.
* Repair minor levee problems proactively, such as erosion sites shorter than 50 feet.
The Middle Creek Flood Control Project which provides flood protection to Upper Lake and surrounding areas is eligible for funding under the FSRP. Fortunately, we do not have documented critical problems that qualify for the FSRP; however an assessment of our entire levee system identified 0.72 miles of levee roads which warrant repair. We applied for funding in 2013 for assistance with these repairs. CDWR has approved our application and is proposing funding for repairs totaling $50,709.
The Upper Lake area is classified under this grant program as a disadvantaged community and our estimated match would be 10% with the State paying 90%. We will have to pay the entire cost up front but we will be reimbursed the estimated $45,639.00 available from the State match.
We have the funds available in the Middle Creek Project operation and maintenance fund (BU#8108) to cover the full cost of this work and then be reimbursed for the State's share. These funds have been in the budget since FY 2014-2015 and since construction won't occur during this fiscal year, the funds have been carried over to the FY 2016-2017 budget.
The various reporting and Labor Code statutes referenced in the Resolution are regulations we have complied with on numerous occasions in the past and we anticipate no issues with future compliance. Since this project involves routine maintenance, the project is Categorically Exempt from CEQA.
RECOMMENDATION
It is recommended that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, approve the Two Resolutions that the Standard Conditions and accept the funds Associated with the Project Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District for LCWPD - Levee Patrol Road Gravel Repair in the amount of $45,639.00, and authorize the Chair to sign.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as the Lake County Watershed Protection District Board of Directors) (a) Adopt Resolution Accepting Funds Associated with the Flood System Repair Project; and (b) Adopt Resolution Accepting Standard Conditions Associated with the Flood System Repair Project.
7.11(Sitting as the Lake County Watershed Protection District Board of Directors) Approve Joint Funding Agreement with US Geological Survey for the Operation of the Stream Gauge on Kelsey Creek near Kelseyville, in the amount of $14,700 and authorize the Chair to sign.
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District (WPD) and the U.S. Geological Survey, United States Department of the Interior (USGS). This annual JFA has historically been signed by authorized staff, however the annual cost of the agreement has exceeded the $10,000 dollar threshold and now requires your Board's approval.
The JFA provides funding for the operation of the stream gauge station on Kelsey Creek near the town of Kelseyville. The WPD has assisted in the maintenance costs of the station for decades, and staff utilizes the gauge to obtain real-time creek flow information which assists in the operation of the Kelsey Creek Detention Structure. An additional benefit of the station is the information it provides during flood events - which aids in flood response and in design of structures (bridges, culverts, etc.). The JFA with USGS is not an unusual agreement for local agencies, and without it, many regional stream gauge stations would cease to operate. The WPD anticipates this expense in our annual budget, and an appropriation is included for it in BU 8109.
We are hopeful that the Board agrees that the continuation of the JFA with the USGS is justified, and we respectfully request the Board's approval and authorization for the Chair to sign the attached agreement.
RECOMMENDATION
The Board of Directors of the Lake County Watershed Protection District concur with staff's recommendation that the Joint Funding Agreement (JFA) between the District and the U.S. Geological Survey is justified, and the Board approve the JFA in the amount of $14,700 and authorize the Chair to sign the attached agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Joint Funding Agreement with US Geological Survey for the Operation of the Stream Gauge on Kelsey Creek near Kelseyville, in the amount of $14,700 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: July 14, 2016
SUBJECT: Approve Joint Funding Agreement with US Geological Survey for the Operation of the Stream Gauge on Kelsey Creek near Kelseyville, in the amount of $14,700 and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached for your Board's consideration and approval is the annual Joint Funding Agreement (JFA) between the Lake County Watershed Protection District (WPD) and the U.S. Geological Survey, United States Department of the Interior (USGS). This annual JFA has historically been signed by authorized staff, however the annual cost of the agreement has exceeded the $10,000 dollar threshold and now requires your Board's approval.
The JFA provides funding for the operation of the stream gauge station on Kelsey Creek near the town of Kelseyville. The WPD has assisted in the maintenance costs of the station for decades, and staff utilizes the gauge to obtain real-time creek flow information which assists in the operation of the Kelsey Creek Detention Structure. An additional benefit of the station is the information it provides during flood events - which aids in flood response and in design of structures (bridges, culverts, etc.). The JFA with USGS is not an unusual agreement for local agencies, and without it, many regional stream gauge stations would cease to operate. The WPD anticipates this expense in our annual budget, and an appropriation is included for it in BU 8109.
We are hopeful that the Board agrees that the continuation of the JFA with the USGS is justified, and we respectfully request the Board's approval and authorization for the Chair to sign the attached agreement.
RECOMMENDATION
The Board of Directors of the Lake County Watershed Protection District concur with staff's recommendation that the Joint Funding Agreement (JFA) between the District and the U.S. Geological Survey is justified, and the Board approve the JFA in the amount of $14,700 and authorize the Chair to sign the attached agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $14,700
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Joint Funding Agreement with US Geological Survey for the Operation of the Stream Gauge on Kelsey Creek near Kelseyville, in the amount of $14,700 and authorize the Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.11, with the exception of 7.6, which was taken up immediately after. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: (1) Preston Dickinson with AT&T External Affairs presented a donation of $1500 to the Middletown Senior Center. Executive Director Lori Tourville was present to accept the donation.
(2) Joan Moss spoke.
8.39:15 A.M. - Public Hearing - Consideration of an Ordinance Amending Subsection 4.4 of Section 4-4 of Article I of Chapter 4 of the Lake County Code Relating to Fees for Dog and Cat Licensing, Redemptions, and Other Services Provided by Lake County Animal Care and Control
Public Hearing
Adopted
Staff memo
EXECUTIVE SUMMARY: Staff is requesting the Animal Control Fees be adjusted to meet the current costs of program management.
There are two primary areas being affected by the increase: Surgery Fees and Special Cremation Fees. Our surgery fees have remained considerably low since March of 2012. Even the Animal Control Advisory Board has suggested we increase our surgery fees. As for special cremations, this service has always been very popular with the community, and our fees have always been the lowest in Northern California. Additionally, we are hopefully about to receive a grant from the USDA to help us replace our aging animal crematory. Although this grant is a considerable help, it will only cover about 60% of the total cost. So an increase in fees will be needed to help cover our share of the machine.
Owner surrender fees are also being increased. It is unfortunate that we have so many unwanted pets in Lake County. Our shelter takes in more owner surrendered animals each year than we can adopt or transfer out. And this doesn't even take into consideration all the strays we take in. As long as this is a fact, I believe those people who wish to surrender their pets need to pay an appropriate fee.
Lastly, vaccines have increased by a couple dollars to keep up with costs, and a regular dog license has increased by $5 and a Senior Dog License has increased by $2.
The following sections of Title 4 of Lake County Code should be amended to read as follows:
A. Dog and Cat License Fees
Altered dogs $20 was $15
B. Redemption Fees
Dog Impound 2nd $100 was $75
Dog Impound 3rd $150 was $100
C. Adoption Fees
Dog Neuter < 40 $80 was $80
Dog Neuter > 40 $90 was $80
Dog Spay < 30 $80 was $90
Dog Spay 30-60 $100 was $90
Dog Spay > 60 $120 was $105
1. Rescue/Income Qualified Surgery Fees
Cat Neuter $55 was $45
Cat Spay $65 was $60
Dog Neuter < 40 $80 was $70
Dog Neuter > 40 $90 was $70
Dog Spay < 30 $80 was $80
Dog Spay 30-60 $100 was $80
Dog Spay > 60 $120 was $90
2. Pitbull Altering Program
Male $60 was $50
Female $80 was $70
D. Owner Surrender Fees
Dog $50 was $40
Litter Dogs $55 was $45
Cat $40 was $30
Litter Cats $45 was $20
E. Owner Request Euthanasia
Small Rodents $10 was $5
Dog $50 was $40
Cat $40 was $30
F. Cremation Services
1-10 $55 was $45
11-30 $65 was $50
31-60 $75 was $60
61-90 $85 was $70
91-120 $95 was $80
> 120 $120 was $100
J. Senior Citizen Fees
Owner Request Euthanasia $20 was $10
Pet License Fee (altered) $10 was $8
K. Special Services
Dog Cat Vaccine $12 was $10
Rabies Vaccine $8 was $6
E Collars $10 was $9
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is staff's recommendation that your Board adopt these recommended fee adjustments.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Director, Lake County Animal Care & Control
DATE: July 14, 2016
SUBJECT: Animal Control Ordinance Fee Adjustment
EXECUTIVE SUMMARY: Staff is requesting the Animal Control Fees be adjusted to meet the current costs of program management.
There are two primary areas being affected by the increase: Surgery Fees and Special Cremation Fees. Our surgery fees have remained considerably low since March of 2012. Even the Animal Control Advisory Board has suggested we increase our surgery fees. As for special cremations, this service has always been very popular with the community, and our fees have always been the lowest in Northern California. Additionally, we are hopefully about to receive a grant from the USDA to help us replace our aging animal crematory. Although this grant is a considerable help, it will only cover about 60% of the total cost. So an increase in fees will be needed to help cover our share of the machine.
Owner surrender fees are also being increased. It is unfortunate that we have so many unwanted pets in Lake County. Our shelter takes in more owner surrendered animals each year than we can adopt or transfer out. And this doesn't even take into consideration all the strays we take in. As long as this is a fact, I believe those people who wish to surrender their pets need to pay an appropriate fee.
Lastly, vaccines have increased by a couple dollars to keep up with costs, and a regular dog license has increased by $5 and a Senior Dog License has increased by $2.
The following sections of Title 4 of Lake County Code should be amended to read as follows:
A. Dog and Cat License Fees
Altered dogs $20 was $15
B. Redemption Fees
Dog Impound 2nd $100 was $75
Dog Impound 3rd $150 was $100
C. Adoption Fees
Dog Neuter < 40 $80 was $80
Dog Neuter > 40 $90 was $80
Dog Spay < 30 $80 was $90
Dog Spay 30-60 $100 was $90
Dog Spay > 60 $120 was $105
1. Rescue/Income Qualified Surgery Fees
Cat Neuter $55 was $45
Cat Spay $65 was $60
Dog Neuter < 40 $80 was $70
Dog Neuter > 40 $90 was $70
Dog Spay < 30 $80 was $80
Dog Spay 30-60 $100 was $80
Dog Spay > 60 $120 was $90
2. Pitbull Altering Program
Male $60 was $50
Female $80 was $70
D. Owner Surrender Fees
Dog $50 was $40
Litter Dogs $55 was $45
Cat $40 was $30
Litter Cats $45 was $20
E. Owner Request Euthanasia
Small Rodents $10 was $5
Dog $50 was $40
Cat $40 was $30
F. Cremation Services
1-10 $55 was $45
11-30 $65 was $50
31-60 $75 was $60
61-90 $85 was $70
91-120 $95 was $80
> 120 $120 was $100
J. Senior Citizen Fees
Owner Request Euthanasia $20 was $10
Pet License Fee (altered) $10 was $8
K. Special Services
Dog Cat Vaccine $12 was $10
Rabies Vaccine $8 was $6
E Collars $10 was $9
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is staff's recommendation that your Board adopt these recommended fee adjustments.
On motion of Supervisor Comstock, and by vote of the Board (5 ayes), waived the reading of the ordinance, to be read in title only (Clerk so did).
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
On motion of Supervisor Comstock, and by vote of the Board (5 ayes), advanced the ordinance one week, to August 2, 2016.
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: Animal Care and Control Director Bill Davidson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:30 A.M. - PUBLIC HEARING - (Continued from June 28, 2016) Consideration of Appeal (AB 16-01) of Planning Commission's denial of Use Permit (15-10) to construct a new seventy-five foot (75') monopole cellular antenna; project located at 5660 Staheli Drive, Kelseyville (APN 008-050-22); applicant is Epic Wireless Group for Verizon Wireless
Public Hearing
not acted on
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXHIBITS: A. Appeal Form and attached documents
B. Planning Commission Staff Report Dated December 3, 2015
C. Planning Commission meeting minutes from January 14, 2016.
D. Revised documents submitted by applicant.
E. Correspondence from surrounding property owners.
I. BACKGROUND
The applicant is appealing the decision by the Planning Commission on January 14, 2016 to deny an application for a Major Use Permit to construct a new seventy-five foot tall monopole cellular antenna disguised as an evergreen tree for the purpose of increasing cell carrier capacity in the Kelseyville area. Twelve eight foot high panel type antennae, two six-foot diameter microwave dishes and assorted required equipment would be mounted on the mono-tree antenna, while various ground based equipment would be located at the base of the antenna tower including four equipment cabinets, a 30 KW diesel powered electrical generator and a 132 gallon diesel fuel tank. A six-foot tall chain link fence with privacy slats and topped by barbed wire would surround the 2,500 square foot lease area. Access to the site would be from a twenty-foot wide non-exclusive access easement located off of Staheli Drive. As required by Article 71 of the Zoning Ordinance, the applicant has made provisions for future co-location from other cellular communication companies on the proposed mono-tree.
II. APPEAL DISCUSSION
The appeal to the above noted denial of Use Permit UP 15-10 was filed on January 20, 2016, by Andrew Lesa of Epic Wireless Group for Verizon Wireless. Along with the appeal form, Mr. Lesa attached verbiage detailing the reason for the appeal including the following purported violations of United States Code:
47 U.S.C.332(c)(7)(b)(i)(ii) which reads:
(i)"The regulation of the placement, construction and modification of personal wireless service facilities by any State or local government or instrumentality thereof-
(I) shall not unreasonably discriminate among providers of functionally equivalent services and
(II)shall not prohibit or have the effect of prohibiting the provision of personal wireless services."
(ii) "A state or local government or instrumentality thereof shall act on any request for authorization to place, construct or modify personal wireless service facilities within a reasonable period of time after the request is filed with such government or instrumentality, taking into account the nature and scope of such request."
(iii) "Any decision by a State or local government or instrumentality thereof to deny a request to place, construct or modify personal wireless service facilities shall be in writing and supported by substantial evidence contained in a written record."
In response to the above, staff offers the following:
(i)
(I) There was no discrimination to the applicant as to other relevant applications for the installation of cellular antennas in Lake County. In fact, the Planning Commission recently approved two other sites for the installation of Verizon associated mono-tree antennae.
(II) Because the County of Lake accepted and processed Verizon's application for the proposed cellular antenna, it shows that there is no prohibition of personal wireless services by the County.
(ii) The application for the Verizon antenna site was submitted on June 2, 2015 and brought to the Planning Commission on January 14, 2016 per an agreement with Mr. Andrew Lesa, the representative for Verizon. As such, the County processed the application in a reasonable time.
(iii) In a letter dated January 14, 2016 (see attachment A), Planning staff notified the applicant Epic Wireless Group/Verizon Wireless of the denial of their application UP 15-10 to construct a seventy-five foot tall mono-tree cellular antenna. Additionally, the attached minutes of the January 14, 2016 Planning Commission meeting includes Planning Commissioner comments on why they voted to deny the above noted application.
At the Planning Commission meeting of January 14, 2016, the Planning commissioners heard comments from nine neighboring property owners objecting to the placement of the proposed mono-tree cell tower in proximity to their residences, reasons given include being an "eyesore", "negatively affect property values", "would be degrading to the area", and "was inappropriate in a small residential area." There were also concerns about the large fuel tank associated with the diesel electricity backup generator and one speaker wondered who would be maintaining the tree. There was not a representative present for Verizon who could address the above noted questions and concerns. As such, the Commission voted to deny Verizon Wireless' Use Permit application.
Subsequent to the Planning Commission's denial, planning staff identified several locations as possible alternatives to the project site that would not generate anxiety for neighboring residents. The applicant has submitted revised plans along with photo simulations for the project along with an alternative site analysis and reasons for rejection as noted below:
4695 Cole Creek Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far south from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
4820 Loasa Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far north from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
6738 Live Oak Drive: Suggested by the Kelseyville Business Association was rejected because it would require the height of the tower to be taller than the proposed tower at the Staheli Drive location and the coverage would not be as comprehensive (see attached information supplied by applicant).
Additionally, the applicant has since made minor changes to the project proposal by reducing the height of the proposed facility from seventy-five feet to sixty-four feet. Other than this, all other aspects of the project remain the same.
III. CONCLUSION
The Planning Commission denied the Major Use Permit for the construction of a seventy-five foot mono-tree cellular antenna on January 14, 2016 for property located at 5660 Staheli Drive in Kelseyville for the following reasons:
1. The Public input on the project indicated that the site location was inappropriate due to surrounding residential and rural property uses.
2. The staff report indicated that the proposed use was outside the parameters of the land use guidelines in that the proposal did not comply with the majority of Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan, which stipulates in part that: "visual impacts of wireless telecommunications facilities shall be minimized to the greatest extent possible and
* Located away from residential and open space areas; and
* When possible, are located on existing buildings, existing poles or other existing support structures; and..."
Staff noted in the Planning Commission staff report that: "the project site would not be located away from residences, as there is a small subdivision of houses to the west and an undeveloped subdivision to the north. It also will not be located away from open space areas, as surrounding properties to the east and south are sparsely developed with mostly open space surrounding them. Additionally, it is not possible to place the structure, or a similar one, on existing building, poles or other structures."
Additionally in support of number 2 above, six specific findings are required to be made to approve a major use permit. One of these findings is:
5. That the project is in conformance with the applicable provisions and policies of this code, the General Plan and any approved zoning or land use plan. As noted above, this project is not completely in conformance with Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan.
..Recommended Action
Sample Motions:
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant appeal AB 16-01 and overturn the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of the Environmental review.
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 16-01 and sustain the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
By Keith Gronendyke, Associate Planner
SUBJECT: Verizon Wireless Appeal (AB 16-01) of denial of Use Permit (15-10) Supervisorial District 4
DATE: June 8, 2016
EXHIBITS: A. Appeal Form and attached documents
B. Planning Commission Staff Report Dated December 3, 2015
C. Planning Commission meeting minutes from January 14, 2016.
D. Revised documents submitted by applicant.
E. Correspondence from surrounding property owners.
I. BACKGROUND
The applicant is appealing the decision by the Planning Commission on January 14, 2016 to deny an application for a Major Use Permit to construct a new seventy-five foot tall monopole cellular antenna disguised as an evergreen tree for the purpose of increasing cell carrier capacity in the Kelseyville area. Twelve eight foot high panel type antennae, two six-foot diameter microwave dishes and assorted required equipment would be mounted on the mono-tree antenna, while various ground based equipment would be located at the base of the antenna tower including four equipment cabinets, a 30 KW diesel powered electrical generator and a 132 gallon diesel fuel tank. A six-foot tall chain link fence with privacy slats and topped by barbed wire would surround the 2,500 square foot lease area. Access to the site would be from a twenty-foot wide non-exclusive access easement located off of Staheli Drive. As required by Article 71 of the Zoning Ordinance, the applicant has made provisions for future co-location from other cellular communication companies on the proposed mono-tree.
II. APPEAL DISCUSSION
The appeal to the above noted denial of Use Permit UP 15-10 was filed on January 20, 2016, by Andrew Lesa of Epic Wireless Group for Verizon Wireless. Along with the appeal form, Mr. Lesa attached verbiage detailing the reason for the appeal including the following purported violations of United States Code:
47 U.S.C.332(c)(7)(b)(i)(ii) which reads:
(i)"The regulation of the placement, construction and modification of personal wireless service facilities by any State or local government or instrumentality thereof-
(I) shall not unreasonably discriminate among providers of functionally equivalent services and
(II)shall not prohibit or have the effect of prohibiting the provision of personal wireless services."
(ii) "A state or local government or instrumentality thereof shall act on any request for authorization to place, construct or modify personal wireless service facilities within a reasonable period of time after the request is filed with such government or instrumentality, taking into account the nature and scope of such request."
(iii) "Any decision by a State or local government or instrumentality thereof to deny a request to place, construct or modify personal wireless service facilities shall be in writing and supported by substantial evidence contained in a written record."
In response to the above, staff offers the following:
(i)
(I) There was no discrimination to the applicant as to other relevant applications for the installation of cellular antennas in Lake County. In fact, the Planning Commission recently approved two other sites for the installation of Verizon associated mono-tree antennae.
(II) Because the County of Lake accepted and processed Verizon's application for the proposed cellular antenna, it shows that there is no prohibition of personal wireless services by the County.
(ii) The application for the Verizon antenna site was submitted on June 2, 2015 and brought to the Planning Commission on January 14, 2016 per an agreement with Mr. Andrew Lesa, the representative for Verizon. As such, the County processed the application in a reasonable time.
(iii) In a letter dated January 14, 2016 (see attachment A), Planning staff notified the applicant Epic Wireless Group/Verizon Wireless of the denial of their application UP 15-10 to construct a seventy-five foot tall mono-tree cellular antenna. Additionally, the attached minutes of the January 14, 2016 Planning Commission meeting includes Planning Commissioner comments on why they voted to deny the above noted application.
At the Planning Commission meeting of January 14, 2016, the Planning commissioners heard comments from nine neighboring property owners objecting to the placement of the proposed mono-tree cell tower in proximity to their residences, reasons given include being an "eyesore", "negatively affect property values", "would be degrading to the area", and "was inappropriate in a small residential area." There were also concerns about the large fuel tank associated with the diesel electricity backup generator and one speaker wondered who would be maintaining the tree. There was not a representative present for Verizon who could address the above noted questions and concerns. As such, the Commission voted to deny Verizon Wireless' Use Permit application.
Subsequent to the Planning Commission's denial, planning staff identified several locations as possible alternatives to the project site that would not generate anxiety for neighboring residents. The applicant has submitted revised plans along with photo simulations for the project along with an alternative site analysis and reasons for rejection as noted below:
4695 Cole Creek Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far south from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
4820 Loasa Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far north from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
6738 Live Oak Drive: Suggested by the Kelseyville Business Association was rejected because it would require the height of the tower to be taller than the proposed tower at the Staheli Drive location and the coverage would not be as comprehensive (see attached information supplied by applicant).
Additionally, the applicant has since made minor changes to the project proposal by reducing the height of the proposed facility from seventy-five feet to sixty-four feet. Other than this, all other aspects of the project remain the same.
III. CONCLUSION
The Planning Commission denied the Major Use Permit for the construction of a seventy-five foot mono-tree cellular antenna on January 14, 2016 for property located at 5660 Staheli Drive in Kelseyville for the following reasons:
1. The Public input on the project indicated that the site location was inappropriate due to surrounding residential and rural property uses.
2. The staff report indicated that the proposed use was outside the parameters of the land use guidelines in that the proposal did not comply with the majority of Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan, which stipulates in part that: "visual impacts of wireless telecommunications facilities shall be minimized to the greatest extent possible and
* Located away from residential and open space areas; and
* When possible, are located on existing buildings, existing poles or other existing support structures; and..."
Staff noted in the Planning Commission staff report that: "the project site would not be located away from residences, as there is a small subdivision of houses to the west and an undeveloped subdivision to the north. It also will not be located away from open space areas, as surrounding properties to the east and south are sparsely developed with mostly open space surrounding them. Additionally, it is not possible to place the structure, or a similar one, on existing building, poles or other structures."
Additionally in support of number 2 above, six specific findings are required to be made to approve a major use permit. One of these findings is:
5. That the project is in conformance with the applicable provisions and policies of this code, the General Plan and any approved zoning or land use plan. As noted above, this project is not completely in conformance with Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan.
..Recommended Action
Sample Motions:
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant appeal AB 16-01 and overturn the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of the Environmental review.
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 16-01 and sustain the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact.
Continued to the August 23, 2016 meeting at 9:30 a.m.
Clerk’s notes: Community Development Principal Planner Audrey Knight presented the item to the Board. Assistant Planner Keith Gronendyke gave a PowerPoint presentation on the project. Andrew Lesa from Epic Wireless representing Verizon Wireless was present and spoke. Verizon Wireless Engineer Benjamin Santa Maria and Engineer Raj Mauther also spoke.
Chair Brown asked if anyone present wished to speak and the following people spoke: Mark Borghesani, Nina Marino, Valerie Carlton, Al Mattern, Mike Powers and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
8.511:00 A.M. ASSESSMENT APPEAL HEARING: (Continued from June 28, 2016 and Sitting as the Lake County Local Board of Equalization) Daniel Fossa - Application No. 01-2014 - 9270 Wildcat Rd., Kelseyville, CA (APN 011-044-04)
Action Item
withdrawn
Staff memo
EXECUTIVE SUMMARY: Continued from the June 28, 2016 meeting.
Daniel Fossa - Application No. 01-2014 - 9270 Wildcat Rd., Kelseyville, CA (APN 011-044-04)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: July 14, 2016
SUBJECT: 11:00 A.M. - Assessment Appeal Hearing
EXECUTIVE SUMMARY: Continued from the June 28, 2016 meeting.
Daniel Fossa - Application No. 01-2014 - 9270 Wildcat Rd., Kelseyville, CA (APN 011-044-04)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
This Item was withdrawn.
Clerk’s notes: The Assessment Appeal application has been withdrawn by the applicant and an agreement has been made with the Assessor-Recorder.
8.611:45 A.M. - Consideration of Proposed Ordinance Imposing a Cannabis Cultivation Tax in the Unincorporated Areas of Lake County (First Reading)
Ordinance
continued
Staff memo
Supervisor Farrington's ad hoc committee has been working on an ordinance to address cultivation permitting. The committee has also reviewed and considered the possibility of imposing a tax on cultivation as a means of raising County revenue to address the impact on County resources and in order to expand and enhance County education programs for youth. A rough draft of an ordinance is attached here for your Board's review and comment. Subject to your Board's approval, when the ordinance is in final draft, a resolution may be adopted placing that ordinance before the voters on the November 2016 ballot.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Proposed Ordinance Imposing a Cannabis Cultivation Tax in the Unincorporated Areas of Lake County (First Reading)
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT
County Counsel
DATE: July 6, 2016
SUBJECT: Discussion and Consideration of Proposed Ordinance Imposing a Medical Cannabis Cultivation Tax in the Unincorporated Areas of Lake County
EXECUTIVE SUMMARY: Business and Professions Code section 19348 authorizes a county to impose a tax "on the privilege of cultivating' medical cannabis. Any ordinance proposing such a tax is subject to all applicable voter approval requirements imposed by law.
Supervisor Farrington's ad hoc committee has been working on an ordinance to address cultivation permitting. The committee has also reviewed and considered the possibility of imposing a tax on cultivation as a means of raising County revenue to address the impact on County resources and in order to expand and enhance County education programs for youth. A rough draft of an ordinance is attached here for your Board's review and comment. Subject to your Board's approval, when the ordinance is in final draft, a resolution may be adopted placing that ordinance before the voters on the November 2016 ballot.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Proposed Ordinance Imposing a Cannabis Cultivation Tax in the Unincorporated Areas of Lake County (First Reading)
This Ordinance will be brought back for the First Reading, as amended on August 2, 2016.
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Community Development Director Bob Massarelli was present and spoke about proposed changes to the Ordinance.
Chair Brown asked if anyone present wished to speak and the following people spoke: Michael Green, Milos Luebner and Alaina Taubin. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration to adjourn Board of Supervisors meetings scheduled for September 6, 2016, October 11, 2016, November 22, 2016, December 27, 2016 and January 3, 2017.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
I respectfully request the Board adjourn the September 6, 2016, October 11, 2016, November 22, 2016, December 27, 2016 and January 3, 2017 Board of Supervisors meetings due to the preceding holidays.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
By motion, adjourn the September 6, 2016, October 11, 2016, November 22, 2016, December 27, 2016 and January 3, 2017 Board of Supervisors meetings.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Chair Brown
DATE: June 28, 2016
SUBJECT: Consideration to adjourn Board of Supervisors meetings scheduled for September 6, 2016, October 11, 2016, November 22, 2016, December 27, 2016 and January 3, 2017.
EXECUTIVE SUMMARY:
I respectfully request the Board adjourn the September 6, 2016, October 11, 2016, November 22, 2016, December 27, 2016 and January 3, 2017 Board of Supervisors meetings due to the preceding holidays.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: n/a
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
By motion, adjourn the September 6, 2016, October 11, 2016, November 22, 2016, December 27, 2016 and January 3, 2017 Board of Supervisors meetings.
On motion of Supervisor Comstock, and by vote of the Board, approved to adjourn the Board of Supervisors meetings scheduled for September 6, 2016, October 11, 2016, November 22, 2016, December 27, 2016 and January 3, 2017. The motion carried by the following vote:
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following person spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
9.3Consideration of an Ordinance amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies
Ordinance
Advanced
Staff memo
EXECUTIVE SUMMARY: Presently, the fire districts in the county collect a fire mitigation fee except when the owner of a dwelling that is destroyed by fire or other calamity, files for a building permit to rebuild within one year of destruction.
In an effort to help the 2015 fire victims, the area fire chiefs have opted to extend the one year deadline to two years if dwelling destruction occurred, 1) within the geographic area of, and 2) resulting from events of a declared local emergency. Approving this amendment to the ordinance will allow fire victims to avoid this fee as they undertake efforts to rebuild.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This action will have no effect on County finances.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of a Proposed Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies. This ordinance will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
CC: Josh Jones, Deputy County Administrative Officer
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 18, 2016
SUBJECT: An Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies
EXECUTIVE SUMMARY: Presently, the fire districts in the county collect a fire mitigation fee except when the owner of a dwelling that is destroyed by fire or other calamity, files for a building permit to rebuild within one year of destruction.
In an effort to help the 2015 fire victims, the area fire chiefs have opted to extend the one year deadline to two years if dwelling destruction occurred, 1) within the geographic area of, and 2) resulting from events of a declared local emergency. Approving this amendment to the ordinance will allow fire victims to avoid this fee as they undertake efforts to rebuild.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This action will have no effect on County finances.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of a Proposed Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies. This ordinance will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
CC: Josh Jones, Deputy County Administrative Officer
On motion of Supervisor Comstock, and by vote of the Board (5 ayes), waived the reading of
the ordinance, to be read in title only (Clerk so did).
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
On motion of Supervisor Comstock, and by vote of the Board (5 ayes), advanced the ordinance
one week, to August 2, 2016.
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. South Lake Fire Protection District Clerk of the Board Gloria Fong was present and spoke.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Budget Transfer approval for CSA #2 – Spring Valley (Budget Unit 8462) to Provide an Additional $153,900 in Funding for the Pipeline Water Loss Minimization Project and Authorize Expenditure of Said Funding Prior to the FY 2016-17 Adopted Budget.
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
FISCAL IMPACT: __X__Budgeted __Non-Budgeted
Amount Budgeted: $1,068,151
Additional Requested: $153,900
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Consideration of Budget Transfer approval for CSA #2 - Spring Valley (Budget Unit 8462) to Provide an Additional $153,900 in Funding for the Pipeline Water Loss Minimization Project and Authorize Expenditure of Said Funding Prior to the FY 2016-17 Adopted Budget.
Questions can be addressed to Jan Coppinger, Scott Harter and Josefine Ecklor at 263-0119.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
Josefine Ecklor, Deputy Administrator-Fiscal
DATE: July 13, 2016
SUBJECT: Approve a Budget Transfer for CSA #2 - Spring Valley (Budget Unit 8462) to Provide an Additional $153,900 in Funding for the Pipeline Water Loss Minimization Project and Authorize Expenditure of Said Funding Prior to the FY 2016-17 Adopted Budget
EXECUTIVE SUMMARY:
In 2015, Spring Valley Water District received a $960,000 drought funding grant from Department of Water Resources to help construct the $1,272,000.00 Pipeline Water Loss Minimization Project. This project has to be completed in 2018 to comply with Department of Water Resources IRWM Drought Grant Funding Agreement #4600010892.
On June 27, 2016, Special Districts Administration on behalf of Spring Valley Water District opened the bidding for Spring Valley Pipeline Water Loss Minimization Project to the public. Unfortunately, the lowest bid received was higher than what was anticipated during budget preparation. In order to award the project to the lowest bidder, it is necessary to first increase appropriations in object code 63-04 Construction in Progress-Water by $153,900 and obtain Board approval for early expenditure of the said funding increase.
Pursuant to Government Code �29064 (b)(1), the Board of Supervisors is authorized to approve budget transfers during the period from approval of the recommended budget in June until adoption of the final recommended budget in September.
FISCAL IMPACT: __X__Budgeted __Non-Budgeted
Estimated Cost: $1,222,051
Amount Budgeted: $1,068,151
Additional Requested: $153,900
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative): See above
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Consideration of Budget Transfer approval for CSA #2 - Spring Valley (Budget Unit 8462) to Provide an Additional $153,900 in Funding for the Pipeline Water Loss Minimization Project and Authorize Expenditure of Said Funding Prior to the FY 2016-17 Adopted Budget.
Questions can be addressed to Jan Coppinger, Scott Harter and Josefine Ecklor at 263-0119.
On motion of Supervisor Steele, and by vote of the Board, approved the Budget Transfer for CSA #2 – Spring Valley (Budget Unit 8462) to Provide an Additional $153,900 in Funding for the Pipeline Water Loss Minimization Project and Authorized Expenditure of Said Funding Prior to the FY 2016-17 Adopted Budget. The motion carried by the following vote:
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Deputy Fiscal Administrator Josefine Ecklor was also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of (a) Award of Bid No. SD16-10, Lake County Special Districts CSA2 Spring Valley Water Distribution System Upgrade to California Trenchless, Inc.; (b) Approval of Contract between the County of Lake and California Trenchless, Inc. in the amount of $1,202,230 and authorize the Chair to sign; and (c) Authorization of Special Districts Administrator to Issue Notice of Award.
Agreement
approved
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
On June 27, 2016 bids were received and publicly opened for the subject project as follows:
Bid 1: California Trenchless, Inc. $ 1,202,230.00
Bid 2: TerraCon Constructors, Inc. $ 1,223,309.00
Bid 3: Lamon Construction Co., Inc. $ 1,234,385.00
Bid 4: RaPiD Construction, Inc. $ 1,298,892.10
Bid 5: Argonaut Constructors $ 1,509,760.00
Bid 6: Granite Construction Company $ 1,667,521.00
The department has determined that the bid provided by California Trenchless, Inc. meets all specifications required of the bidder.
Funding for the project is 80% grant with a 20% local match. The funding for the project has been previously allocated with the exception of a small portion which is to be considered by the BOS on 7/26/16.
Staff recommends that the Board approve the Bid from California Trenchless, Inc. and authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Notice of Award and execute the contract in the amount of $1,202,230.00.
Any questions can be directed to Jan Coppinger or Scott Harter at 263-0119.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:$1,221,970.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The low bid received was $1,202,230.00 and in addition to this cost there will be minimal project costs related to contract construction inspection by the design engineer as well as cultural resources monitoring during construction. The totality of these costs are expected to remain within the amount budgeted (as adjusted by the proposed 7/26/16 budget transfer). Additionally Special Districts Staff is coordinating with the Contractor and reviewing ways for potential cost savings including performing some of the minor contract items with County forces.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of (a) Award of Bid No. SD16-10, Lake County Special Districts CSA2 Spring Valley Water Distribution System Upgrade to California Trenchless, Inc.; (b) Approval of Contract between the County of Lake and California Trenchless, Inc. in the amount of $1,202,230.00 and authorize the Chair to sign; and (c) Authorization of Special Districts Administrator to Issue Notice of Award.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: July 26, 2016
SUBJECT: Consideration of (a) Award of Bid No. SD16-10, Lake County Special Districts CSA2 Spring Valley Water Distribution System Upgrade to California Trenchless, Inc.; (b) Approval of Contract between the County of Lake and California Trenchless, Inc. in the amount of $1,202,230.00 and authorize the Chair to sign; and (c) Authorization of Special Districts Administrator to Issue Notice of Award.
EXECUTIVE SUMMARY: In 2015 due to the ongoing drought the State Department of Water Resources provided grant funding for projects which sought to conserve water or make improvements to a water system which would help alleviate some of the pressures of the drought. Lake County Special Districts applied for and received funding on behalf of three CSA's. In June of 2015 the grant for the Spring Valley Water Distribution System Upgrade Project was authorized and the District engaged the services of Ruzicka Associates Consulting Engineers through a RFP process to perform the design of the needed system improvements. These improvements consist of replacement of some mainlines which have historically been prone to failure and the installation of new mainlines allowing the distribution system to be looped increasing water quality and reducing the need to flush lines. Design work was completed in the spring of 2016 and the project was advertised for bid.
On June 27, 2016 bids were received and publicly opened for the subject project as follows:
Bid 1: California Trenchless, Inc. $ 1,202,230.00
Bid 2: TerraCon Constructors, Inc. $ 1,223,309.00
Bid 3: Lamon Construction Co., Inc. $ 1,234,385.00
Bid 4: RaPiD Construction, Inc. $ 1,298,892.10
Bid 5: Argonaut Constructors $ 1,509,760.00
Bid 6: Granite Construction Company $ 1,667,521.00
The department has determined that the bid provided by California Trenchless, Inc. meets all specifications required of the bidder.
Funding for the project is 80% grant with a 20% local match. The funding for the project has been previously allocated with the exception of a small portion which is to be considered by the BOS on 7/26/16.
Staff recommends that the Board approve the Bid from California Trenchless, Inc. and authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Notice of Award and execute the contract in the amount of $1,202,230.00.
Any questions can be directed to Jan Coppinger or Scott Harter at 263-0119.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,202,230.00
Amount Budgeted:$1,221,970.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The low bid received was $1,202,230.00 and in addition to this cost there will be minimal project costs related to contract construction inspection by the design engineer as well as cultural resources monitoring during construction. The totality of these costs are expected to remain within the amount budgeted (as adjusted by the proposed 7/26/16 budget transfer). Additionally Special Districts Staff is coordinating with the Contractor and reviewing ways for potential cost savings including performing some of the minor contract items with County forces.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of (a) Award of Bid No. SD16-10, Lake County Special Districts CSA2 Spring Valley Water Distribution System Upgrade to California Trenchless, Inc.; (b) Approval of Contract between the County of Lake and California Trenchless, Inc. in the amount of $1,202,230.00 and authorize the Chair to sign; and (c) Authorization of Special Districts Administrator to Issue Notice of Award.
(a) On motion of Supervisor Steele, and by vote of the Board, approved Award of Bid No. SD16-10, Lake County Special Districts CSA2 Spring Valley Water Distribution System Upgrade to California Trenchless, Inc. The motion carried by the following vote:
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
(b) On motion of Supervisor Steele, and by vote of the Board, approved the Contract between the County of Lake and California Trenchless, Inc. in the amount of $1,202,230 and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
(c) On motion of Supervisor Steele, and by vote of the Board, approved Authorization of Special Districts Administrator to Issue Notice of Award. The motion carried by the following vote:
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Deputy Fiscal Administrator Josefine Ecklor was also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Evaluations
Title: Interim Behavioral Health Director
Title: Community Development Director
Closed Session Item
Clerk’s notes: The Public Employee Evaluation for the Interim Behavioral Health Director was pulled from this agenda at the request of County Administrative Officer Carol Huchingson.
10.3Conference with Legal Counsel - Significant exposure to litigation pursuant to Gov. Code Sec. 54956.9 I(d)(2)(e)(1) – One potential claim
Closed Session Item
10.4Conference with Legal Counsel – Existing litigation pursuant to Gov. Code sec. 549456.9(d)(1): Smith v. County of Lake, et al.
Closed Session Item
Motion carried
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Smith, and by vote of the Board, approved a settlement in the amount of $100,000. The motion carried by the following vote:
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: The Board reconvened into Regular Session at 1:23 p.m. having taken the following action:
10.5Conference with Legal Counsel – Significant exposure to litigation pursuant to Gov. Code sec. 54956.9(d)(2), (e)(3): Claim of Stimmel
Closed Session Item
10.6Conference with Legal Counsel – Decision whether to initiate litigation pursuant to Gov. Code sec. 54956.9(d)(4): One potential case
Closed Session Item